HomeMy WebLinkAboutA020 - Resolution awarding contract to DGR Engineering, of Rock Rapids, IA, for Engineering Services for Ontario Road Substation and Mortensen Road Substation ImprovementsITEM #:23
DATE:01-27-26
DEPT:ELEC
SUBJECT:ENGINEERING SERVICES FOR ONTARIO ROAD SUBSTATION AND
MORTENSEN ROAD SUBSTATION IMPROVEMENTS
COUNCIL ACTION FORM
BACKGROUND:
Electric Services is in need of engineering services to support the design and construction
management of substation upgrade projects at Ontario Road Substation and Mortensen Road
Substation.
On August 4, 2025, a Request for Proposals (RFP) document was posted on AmesBids by
the City's Purchasing division. On September 10, 2025, seven proposals were received. An
evaluation team was formed by staff to review proposals. Proposals were evaluated on
experience, qualifications of personnel working directly on the project, capability of providing
the requested services, and pricing.
FIRM PRICE RANK
DGR Engineering
Rock Rapids, Iowa $1,138,400 1
Kimley-Horn & Associates, Inc.
Overland Park, KS $1,251,600 2
Stanley Consultants
Des Moines, IA $2,455,214 3
Olsson
Lincoln, NE $1,799,500 4
CVR Engineering
Reed City, Michigan $950,948 5
ENTrust Solutions Group
Warrenville, Illinois $1,356,405 6
Zachry Engineering Corp
San Antonio, TX Non-Responsive Non-Responsive
Optional pricing was also requested for per-trip engineering support, per-trip construction
management support, additional soil borings, and for switchgear and capacitor bank additions
at Mortensen Road Substation.
After evaluating the proposals, staff determined that the proposal from DGR Engineering, of
Rock Rapids, Iowa, is most acceptable. The experience and qualifications of the personnel,
along with a number of similar projects completed by the firm, best fit the needs of the City.
Staff also determined to include optional design amounts of $49,500 for metal-clad switchgear
and $19,800 for a capacitor bank addition at Mortensen Road Substation in this award.
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Additionally, optional amounts are included for the additional soil borings ($20,000), Engineer
trips ($22,500), and Construction Management trips ($52,500) which are all anticipated being
needed for the completion of these projects.
The available budget for these projects is $1,653,620, which includes the carryover amounts
for engineering and construction for the CIP projects approved for Mortensen Road and
Ontario Road substation improvements. The actual amount of the contract awarded to DGR
Engineering will be billed on a time and material basis with a cost-not-to-exceed $1,302,700.
ALTERNATIVES:
1. Award a contract to DGR Engineering, of Rock Rapids, Iowa, for Engineering Services
for Ontario Road Substation and Mortensen Road Substation Improvements, in the
amount not-to-exceed $1,302,700.
2. Award a contract to another firm.
3. Reject all proposals.
CITY MANAGER'S RECOMMENDED ACTION:
Updating and maintaining the Mortensen and Ontario substations is needed in order to
maintain reliability of the City's Electric Transmission and Distribution system. Staff
has determined that the proposal from DGR Engineering, of Rock Rapids, Iowa, is most
acceptable. The experience and qualifications of the personnel, along with a number of
similar projects completed by the firm, best fit the needs of the City. Therefore, it is the
recommendation of the City Manager that the City Council adopt Alternative No.1 as stated
above.
ATTACHMENT(S):
E500-2020 - Contract Substation R1 (DGR Comments) and CS comments (final revisions)
FINAL AM (DGR signed).pdf
E500-2020-Exhibits FINAL.pdf
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