HomeMy WebLinkAboutA016 - Resolution waiving Purchasing Policy requirement for competitive bidding and awarding a contract to Carbon Day EV Charging, of Wheeling, IL, for the purchase of two Level 3 EV chargersITEM #:18
DATE:12-16-25
DEPT:ELEC
SUBJECT:LEVEL 3 ELECTRIC VEHICLE CHARGING STATIONS
COUNCIL ACTION FORM
BACKGROUND:
Ames Electric Services has standardized the City-owned electric vehicle (EV) chargers by
utilizing ChargePoint equipment to ensure consistency in operation, maintenance, and
r e p o r ti n g. Electric Services currently manages 11 total ChargePoint electric vehicle
charging stations with a total of 20 ports throughout Ames.
To support growing EV adoption and improve charging accessibility, the department has
decided to add two additional level 3 charging stations near the intersection of Grand
Ave and Lincoln Way, located in the Hy-Vee Fast & Fresh NW parking lot. Staff has
identified this location because of its high visibility, proximity to downtown, and support of the
local shopping center. All stakeholders were involved in the planning process and approved
the project. This charger will charge 25% faster than the City's existing Level 3 charger located
at Dayton and Highway 30, and 10 times faster than the City's existing Level 2 chargers.
Staff is recommending purchasing directly from Carbon Day, a long-time partner of
ChargePoint and the City's station liaison for charger repair and support. Maintaining
consistency with existing charging stations will continue to allow for prompt station service,
accurate reporting, and ease of use. The costs for this project are shown in Table 1,
below:
Table 1: Cost Breakdown
Description QTY Price Per
Station Total
80 kW 1 CCS1-250A and 1 NACS 250A Cable 2 $37,810 $75,620
5-year CPE280 Prepaid Enterprise Cloud Plan 2 $5,400 $10,800
On-Site Validation of CPE280 Station 2 $1,230 $2,460
CPE280 5-year Parts and Labor Warranty 2 $10,450 $20,900
Concrete Mounting Template 2 $0 $0
Initial Station Activation and Configuration 2 $249 $498
Lug Nut for Mounting of Station 2 $49 $98
Shipping 2 $1,500 $3,000
Total Tax $7,936.32
Total Cost Before Installation $121,312.32
Funds for this project will come from the Electric Vehicle Infrastructure Capital
Improvements Program, where there is $356,459 available for these chargers.
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ALTERNATIVES:
1. Waive the Purchasing Policies and Procedures requirement for formal bidding
procedures and award a contract to Carbon Day EV Charging , Wheeling, Illinois, for the
purchase of 2 - Level 3 EV charging stations in the amount of $121,312.32.
2. Delay the purchase of the chargers and solicit bids from other companies.
CITY MANAGER'S RECOMMENDED ACTION:
As part of the Climate Action Plan, Electric Services supports the conversion of internal
combustion engine vehicles to electric vehicles. A primary concern of potential EV
customers is to ability to charge quickly and affordably at convenient locations. A
Level 3 charger at the corner of Lincoln Way and Grand meets all those
requirements. Therefore, it is the recommendation of the City Manager that the City Council
adopt Alternative No. 1, as stated above.
ATTACHMENT(S):
City of Ames Sourcewell 04221-CPI Quote CPE280 With Tax X 2 12.4.2025.pdf
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QUOTE
Mr. Layne Fober
502 Carroll Ave
Ames, IA 50010
515-239-5177
Reference: The City of Ames CPE280 DC Fast Charging Station 80 kW
W/Commissioning and 5 Year Prepaid Enterprise Cloud and Assure Plus Tax X 2
QTY
Price Per
Station Total Price
(List $39,800)
2 $37,810 $75,620
2 $5,400 $10,800
2 $1,230 $2,460
2 $10,450 $20,900
2 $0 $0
2 $249 $498
2 $49 $98
2 $1,500 $3,000
$7,936.32
$121,312.32
Signature Date
Rob Spatz - 518-645-6733 - rob.spatz@carbondayevcharging.com - 163 S. Wheeling Rd. - Wheeling, IL 60090
Visit Our Website: https://carbondayevcharging.com/
City of Ames NA013543
layne.fober@cityofames.org
On Site Validation of CPE280 Station
Tax
Initial Station Activation and ConfigurationCPSUPPORT-ACTIVE
Amount Due Total cost before installation
Ship to:
Lug Nut For Mounting of Station
Shipping and Handling Shipping and Handling
CPE280 5 Year Parts and Labor Warranty
CPE280-CMT-IMPERIAL Concrete Mounting Template
December 4, 2025
5 Year CPE280 Prepaid Enterprise Cloud Plan
CPE280-ASSURE-5
Description
ChargePoint
CPE280-800-NA-3A1S1-3A4S1
80 KW
1 CCS1-250A and 1 NACS 250A Cable
Model Number
CPCLD-ENTERPRISE-DC-5
CPE280-Commissioning
CPE280-Dual Cord DC 80KW Charger with Combo and NACS connectors
5 Years Labor and Parts Warranty
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Initial Station Activation and Configuration Service includes activation of cloud services and configuration of radio groups,
connections, access control, visibility control, pricing, reports and alerts. $249
Enterprise Cloud Plan available in prepay options:
Annual fee includes: Secure network connection, station inventory, 24-7 Driver support, Host Support, Session Data and Analytics
Fleet Vehicle Management and Integration, Fleet access control, Valet dashboard. Time of Use-varying Power Management
(Circuit, panel, site sharing), scheduled charging, Driver access control, Pricing and automatic funds collection, Waitlist, Videos,
Meter data and advanced analytics, Building energy management system API, Real time DC dynamic power management
Occupancy detection, Predictive maintenance and diagnostics.
1 year $1,200
2 years $2,340
3 years $3,420
4 years $4,440
5 years $5,400
CPE280-Commissioning.$1,230
On-Site Validation of cellular coverage, electrical capacity, transformers, panels, breakers, wiring and
station installation meets all ChargePoint published requirements. On station activation and assist ChargePoint to complete final activation.
Assure Warranty optional extended Labor and Parts Warranty - Commission required.
1 year $2,610
2 years $4,980
3 years $7,050
4 years $8,880
5 years $10,450
** Other Standard Terms and Conditions
Invoice Terms: 50% due upon placement of order and balance due 30 days after shipment of product.
Issue payment to CD LLC
ChargePoint 2 year part warranty will be between purchaser and ChargePoint.
Cloud and Assure plans start upon station activation or 90 day's after ship date, whichever is first.
Prices are confidential and expire:
Rob Spatz - 518-645-6733 - rob.spatz@carbondayevcharging.com - 163 S. Wheeling Rd. - Wheeling, IL 60090
Visit Our Website: https://carbondayevcharging.com/
January 3, 2026
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