HomeMy WebLinkAboutA006 - October 28, 2025, Regular Meeting of the Ames City CouncilITEM #:9
DATE:10-28-25
DEPT:FLEET
SUBJECT:FLEET REPLACEMENT PROGRAM - TRAILER MOUNTED SEALANT
MELTER-APPLICATOR
COUNCIL ACTION FORM
BACKGROUND:
The Street Maintenance Division of Public Works diligently works to preserve the integrity and
safety of the City’s roadways. Their efforts include patching and crack-sealing of road
surfaces. A trailer-mounted sealant melter, equipped with an applicator wand, is used
regularly to dispense hot sealant into cracks in the pavement. This practice extends the life of
the road by deterring the damaging effects of freeze-thaw conditions in cold weather and
expansion in summer heat.
The City’s current sealant melter, a 2019 Cimline model, has been approved for early
replacement in FY 2025/26. The current unit has added features that are problematic,
resulting in downtime and costly repairs. In response, street maintenance staff has
recommended replacing the current unit with a simplified unit capable of meeting the
necessary requirements for crack sealing roadways. Bids were solicited for a basic trailer-
mounted sealant melter-applicator. The City’s current unit was offered for optional trade-in.
Bidder Make / Model Base Bid Toolbox
Option
Total w/
Toolbox
Optional
Trade-In
Logan Supply
of Grimes
Crafco Inc,
SS125D $56,235.00 $125.62 $56,360.62 -$2,500.00
Star Equipment
of Ames Cimline, M1ADH $58,759.16 $350.00 $59,109.16 -$12,000.00
Stepp Mfg.
of N. Branch,
MN
Stepp
Manufacturing
Company Inc.,
OJK-V125
$69,352.00 $609.00 $69,961.00 -$12,000.00
Staff reviewed the bids and trade-in offers and determined that the best value would be to
accept the bid from Logan Contractors Supply and then sell the existing unit on public auction.
The low bid from Logan Contractors Supply of Grimes, IA for a 2025 CrafCo SS125D Trailer-
Mounted Sealant Melter-Applicator with optional toolbox for a total of $56,360.62 is acceptable
and meets the City’s minimum specification.
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Cost for 1 trailer mounted sealant melter-applicator :
2025 CrafCo SS125D from Logan Supply, of Grimes $56,235.00
With optional toolbox 125.62
$56,360.62
Funding available for purchase as follows :
Replacement funds on 9/30/2025 $73,496.78
Estimated minimum salvage value of current unit 9,500.00
Total available funding $82,996.78
ALTERNATIVES:
1. Award a contract to Logan Contractors Supply of Grimes, IA for one 2025 CrafCo Trailer
Mounted Sealant Melter-Applicator with optional toolbox for a total of $56,360.62.
2. Award the contract to one of the other bidders.
3. Reject all bids and rebid the project.
CITY MANAGER'S RECOMMENDED ACTION:
The Fleet Director and Public Works staff agree the 2025 CrafCo SS125D with toolbox
for a total of $56,360.62 from Logan Contractor Supply of Grimes, IA will provide the
City’s street maintenance workers with a reliable trailer mounted sealant melter-
applicator at the best price. Therefore, it is the recommendation of the City Manager that the
City Council adopt Alternative No. 1 as described above.
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