HomeMy WebLinkAboutA025 - Resolution approving Change Order No. 7 with Van Maanen Electric of Newton, IA, for installation of an ICN Fiber Optic Line at Fitch Family Indoor Aquatic Center, in the amount of $9,040ITEM #:27
DATE:10-14-25
DEPT:P&R
SUBJECT:CHANGE ORDER #7 WITH VAN MAANEN ELECTRIC FOR THE FITCH
FAMILY INDOOR AQUATIC CENTER
COUNCIL ACTION FORM
BACKGROUND:
On January 23, 2024, the City Council approved the award of contracts for construction of the
Fitch Family Indoor Aquatic Center. Since the City elected to use a Construction Manager
(CM) approach for this project, fourteen different bid packages were issued for prospective
bidders. As a reminder, this approach is different from bidding under the General Contractor
(GC) method, where one bid package would have been distributed and each bidder would be
responsible for the various subcontractors. Thus, with fourteen bid packages, the City entered
into a contract with each of the fourteen successful bidders.
Bid Package: 26-1, Electrical, Communications, Electric Safety & Security Work: The low
bidder, Van Maanen Electric, Inc., Newton, Iowa was awarded the Base Bid plus Alternate #1
and #2, in the amount of $1,477,436 (note: Alternate #1 is the addition of two multipurpose
rooms, a walking area, and two gender neutral restrooms, and Alternate #2 is adding heated
sidewalk in front of the main entrance).
The City requested a run of fiber optic line from Iowa Communications Network's (ICN)
existing handhole (west side of the property) to Data Room 106, which is where the facility's
information technology equipment will be housed. The electrical bid package contractor will
install the run of conduit and fiber and ICN will terminate the fiber in Data Room 106.
This change will allow the new facility to be connected to the ICN. In turn, this expansion will
enable the City to utilize ICN infrastructure to establish a fiber connection to the
Furman Aquatic Center (FAC). FAC's current network connection is unreliable, and
replacing it with a fiber connection will minimize or eliminate the number of a network
interruptions that happen each year at FAC . In order to keep the Fitch project moving
forward, a conduit has already been installed in the ceiling as contractors needed to install
drywall.
Change order #1-6 were previously approved and reported on the bimonthly change order
report and are summarized below:
Change Order Reason Cost
#1 Pool Permit, Structural & Mechanical Revisions $21,953
#2 Transformer Relocate $14,237
#3
Electrical Revisions for AHU-1, Fixture SWA
Dimming $ 4,679
#4 Exterior Signage Lighting Controls $ 1,007
#5 Pool Trench Float Alarm $ 1,356
#6 Auto Door Operators Corridor 108 $ 959
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Total of previously
approved change orders $44,191
Staff is seeking approval of Change Order #7 for a fiber optic line from ICN in the
amount of $9,040. This cost is inclusive of the labor, equipment, and materials needed
to install the line to Data Room 106. Per City policy, once the cumulative total of change
orders exceeds $50,000, City Council must approve the change.
Below is a summary of Bid Package 26-1, Electrical, Communications, Electric Safety &
Security Work:
Original Contract Amount $1,477,436
Prior Approved Change Orders #1-6 $ 44,191
Change Order #7 Request $ 9,040
New Contract Value $1,530,667
ALTERNATIVES:
1. Approve change order #7 to Van Maanen Electric, Inc., Newton, IA, Bid Package, 26-1
Electrical, Communications, Electric Safety & Security Work for a fiber optic line from
ICN for the Fitch Family Indoor Aquatic Center in the amount of $9,040.
2. Reject the change order.
CITY MANAGER'S RECOMMENDED ACTION:
Design for the Fitch Family Indoor Aquatic Center Project began over one year ago with
a goal of keeping construction costs for the base bid to under $20.5 million. Staff has
worked diligently with RDG Planning and Design and Story Construction during this
time to design a project that will meet the needs of residents of Ames and central Iowa,
yet be energy efficient, minimize maintenance needs, utilize quality materials, and
maximize programming opportunities.
This change will address the expansion of the ICN within the facility and provide a path
to connect other City of Ames facilities (e.g., Furman Aquatic Center) to the City's
network. Therefore, it is the City Manager's recommendation that the City Council adopt
Alternate No. 1 as stated above.
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