HomeMy WebLinkAboutA020 - Resolution awarding a contract to Tjaden Electric Company, LLC, of Badger, IA, for City Hall Auditorium A/V panel and electrical outlet installation in the amount of $58,830.95ITEM #:22
DATE:10-14-25
DEPT:P&R
SUBJECT:CITY HALL AUDITORIUM A/V PANEL AND ELECTRICAL OUTLET
INSTALLATION
COUNCIL ACTION FORM
BACKGROUND:
The Parks and Recreation Department is installing a new sound system in the Ames City
Auditorium. The previous system, AV panels, and electrical outlets were installed as part of the
last sound system replacement in 2012. Since that time, numerous pieces of equipment have
been added, resulting in temporary cable installations to support them. This project includes
electrical work to eliminate the temporary, exposed cable runs and replace them with
permanent wiring and panel connections.
On September 23, 2025, City Council awarded a contract to Sound Productions, LLC of
Irving, TX, for the purchase of a speaker system and additional equipment in the
amount of $87,300. With the installation of these new speakers, this is an appropriate
time to also install permanent audio/visual wiring and connections to multiple locations
in the facility. This work will improve functionality, reduce reliance on temporary
solutions, and better support current and future use of the Auditorium.
On September 4, 2025, bids were solicited for the installation of one main AV panel, several
smaller AV panels, and multiple electrical receptacles. Bids were due by September 26, 2025.
Two contractors submitted responses with the results shown below:
Bidder Bid Amount
Tjaden Electric Company, LLC – Badger, IA $58,830.95
Tri-City Electric Company – Davenport, IA $80,334.00
Staff reviewed the low bid submitted by Tjaden Electric Company, LLC, and determined
it to be acceptable. Staff will work with Tjaden Electric Company once the bid is
approved by City Council to coordinate work schedules.
The total cost for the electrical work ($58,830.95) and equipment ($87,300.00) is
$146,130.95. Funding for this project in the amount of $175,000 is budgeted in the FY
2025/26 CIP from the Local Option Sales Tax Fund.
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ALTERNATIVES:
1. Award a contract to Tjaden Electric Company, LLC of Badger, IA, for the installation of
AV panels and electrical receptacles in the Ames City Auditorium in the amount of
$58,830.95.
2. Award the contract for the installation of AV panels and electrical receptacles in the
Ames City Auditorium to one of the other bidders.
3. Accept the Report of Bids, but do not award a contract at this time.
4. Refer back to staff.
CITY MANAGER'S RECOMMENDED ACTION:
The installation of permanent AV panels and electrical receptacles, along with new
sound equipment, will provide the Ames City Auditorium with improved functionality,
reducing the temporary and current exposed cables in the seating area, and better
support current and future use of the facility. Therefore, it is the recommendation of the
City Manager that the City Council adopt Alternative No. 1 as described above.
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