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Home My WebLink AboutA010 - Requests from ISU Homecoming Central Committee for ISU Homecoming Events on Friday, October 24, 2025ITEM #:12 DATE:10-14-25 DEPT:ADMIN SUBJECT:REQUESTS FROM ISU HOMECOMING CENTRAL COMMITTEE FOR ISU HOMECOMING EVENTS COUNCIL ACTION FORM BACKGROUND: From October 19 through October 25, the Homecoming Central Committee at Iowa State University is again planning to host its annual Homecoming activities. The events this year include the Homecoming Kickoff Event on Sunday, October 19 at the ISU Alumni Center, the traditional ExCYtement in the Streets lawn displays on Friday, October 24, and Mass Campaniling at midnight on Friday night/Saturday morning, October 25. T h e Kickoff Event on October 19 will be held at the ISU Alumni Center in partnership with ISU Athletics, the Ames Farmers Market, and the Iowa State Homecoming 5K Race. No City Council action is necessary to approve this portion of the events. ExCYtement in the Streets consists of Greek chapter lawn displays on Friday, October 24. These displays will be exhibited between approximately 6:30 p.m. and 10:00 p.m. To facilitate this event, organizers are asking the City Council to approve the following requests: Closure of Sunset Drive from Ash Avenue to intersection with Gray Avenue Closure of Ash Avenue just north of Gable Lane to Knapp Street (Knapp will remain open, Gable will be closed) Closure of Gray Avenue from Lincoln Way to Sunset Drive Closure of Pearson Avenue between Greeley Street and Sunset Drive Temporary Obstruction Permit for the closed areas as well as the Greek Triangle, which will be used for the judging of the displays Streets will be closed at approximately 4:00 p.m. and will be reopened by 11:59 p.m. On-street parking will also be prohibited on these streets from 4:00 p.m. to 11:59 p.m. on Friday, October 24. Public Works will provide the barricades necessary for the street closures along with “No Parking” signs. Organizers will be responsible for staffing the barricades while they are in place. Organizers have indicated they will notify affected non-Greek residents by going door- to-door with information. Mass Campaniling will be held on Central Campus on Friday, October 24. Organizers also plan to hold the annual fireworks display on Central Campus at midnight as part of Mass Campaniling. Approval of the Fireworks Permit will be conditioned upon receiving ISU approval for the submitted application. 1 ALTERNATIVES: 1. Approve the requests from the ISU Homecoming Central Committee regarding on-street parking prohibitions, street closures, Temporary Obstruction Permit, and Fireworks Permit for October 24-25, 2025. 2. Deny the requests. CITY MANAGER'S RECOMMENDED ACTION: The Iowa State University Homecoming Central Committee plans Homecoming events that are inclusive to all students, faculty, staff, and community members with the intent to involve as many participants as possible. Therefore, it is the recommendation of the City Manager that the City Council adopt Alternative No. 1, as described above. ATTACHMENT(S): SEA- ExCytement in the Streets.pdf SEA- Mass Campeniling.pdf Homecoming Fireworks Application - signed.pdf 2 1 For Office Use Only Documents Received Date: ____________________ ___ Completed Application ___ Fireworks Application ($25 fee) ___ Insurance Certificate ___ Public Safety & Event Management Plan ___ Site Plan/Route Map ($25 fee) (Road Race) ___ Vendor List ($50 fee/each) ___ Parking fees Special Events Meeting Date ____________________ Time ____________________ Room ___________________ Documents Sent: ___ Alcohol License ABD ________________ ___ Fireworks Permit ___ Road Race Permit ___ TOP ___ Vending Permit ___ Other ________________ Departments Included ___ City Manager: Brian Phillips and Tasheik Kerr ___ CyRide: Jenny Bethurem or Rob Holm ___ Electric: Mark Imhoff ___ Fire: Jason Ziph or Rich Higgins ___ Parks & Rec: Craig Kaufman or Joshua Thompson ___ Public Works: Brad Becker or Dave Cole ___ Police: Tom Shelton or Mike Arkovich ___ Water: Heidi Petersen ___ Risk Management: Bill Walton CAA: Sarah Dvorsky : Sarah Dvorsky ISU: Events Authorization Committee City Council Meeting Date _____________________ ___ Added to Agenda with CAF Approved Y N Reminder Date ____________ SPECIAL EVENT APPLICATION Applications received less than thirty (30) days before the event may not be processed by the City in time for the event and will automatically be denied. Each application is viewed as a new event regardless of previous occasions. Event Name Location/Address Region (Select one or more) Ames Main Street (Downtown) Campustown District Iowa State University Property City Parks Other (please explain) Please note that events occurring in the Downtown, Campustown, in City parks, or on ISU property require prior approvals. A letter of support will be required from CAA if the event occurs in Campustown or from Ames Main Street if the event occurs in Downtown. Please contact the appropriate office well in advance: Downtown - Ames Main Street: (515) 232-2310 Campustown Action Association: (515) 232-2310 ISU - Events Authorization Committee: (515) 294-1437 director@amesdowntown.org sarahd@ameschamber.com eventauthorization@iastate.edu TIMELINE Detailed Description of Event Activities (written overview of event and what’s going to happen) Event Ends Date Time M T W R F Sa Su Teardown Complete Date Time M T W R F Sa Su Event Category Concert/Performance Farmer/Outdoor Market Other (please explain) Athletic/Recreation Exhibits/Misc. Festival/Celebration Parade/Procession/March Rain Date Rain Location Yes No Is this an annual event? If yes, how many years? Setup Date Time M T W R F Sa Su Event Starts Date Time M T W R F Sa Su r ein ries 3 2 CONTACTS State Zip Code Cell Phone Cell Phone Sponsor/Applicant Name Address City Daytime Phone E-mail Alternate Contact Name Daytime Phone E-mail ATTENDANCE Anticipated Daily Attendance Yes No Is this event open to the public? Is your event being held in conjunction with another event (e.g. Farmers' Market, 4th of July, etc.)? If yes, please list: ORGANIZATION STATUS/PROCEEDS For-Profit Bona Fide Tax Exempt Nonprofit Yes No Are patron admission, entry, or participant fees required? If yes, please describe and provide amounts: Are vendor or other fees required? If yes, please provide amounts: Percentage of net proceeds going towards fundraising % Percentage of net proceeds going towards for-profit entity % SECURITY Ames Police Department 24 hour non-emergency phone number: 515-239-5133 Please complete the course at https://www.crowdmanagers.com/training for crowd management training. Yes No Have you hired a professional security company to develop and manage your event’s security plan? If yes, please fill out the following information: Security Organization State Zip Phone Address City Email 4 3 SITE PLAN/ROUTE MAP CHECKLIST Submit an event site plan/route map with your application and include the following elements that pertain to this event: An outline of the entire event venue including street and landmark names. If the event involves a moving route of any kind, indicate the direction of travel. The provision of minimum ten foot (10’) space between food trucks or cooking operations. Temporary Structures: fencing, cooking areas, vendor locations, generator locations and/or source of electricity, placement of trailers and/or vehicles, tents, stages, scaffolding, bleachers, grandstands, canopies, portable toilets, booths, beer gardens, trash containers, dumpsters, other temporary structures. Exit locations A detailed Public Safety & Event Management Plan form MUST be included with this application. ACCESSIBILITY AND PARKING CHECKLIST This checklist is intended to serve as a planning guideline and may not be inclusive of all City, State, and Federal access requirements. The event and parking areas need to be accessible for persons with disabilities. Yes No Will there be a Clear Path of Travel (at least 48” wide) throughout your event venue? Have you developed a Disabled Parking and/or Transportation Plan (including the use of public transportation or shuttle services) for your event? If yes, please describe below or include details on your overall map. W ill all food, beverage, and vending areas be accessible to persons with disabilities? W ill signage be in highly contrasting colors and placed at visible heights (unobstructed by crowds)? If all areas of your event venue cannot be made accessible, will maps or programs be made available to show the location of accessible features? STREET AND PARKING LOT CLOSURES Do you request any of the following safety equipment? (Please note that availability is not guaranteed) Yes No Barricades Traffic cones Safety vests Drop off Date Time Location Will your event require the closure of any of the following? Yes No City parking meters? If yes, how many? City parking lots? If yes, which lot(s)? City reserved parking spaces? If yes, how many? City streets or sidewalks? If yes, provide detail on map. CyRide Routes? If yes, which route(s)? 5 4 ENTERTAINMENT AND RELATED ACTIVITIES If your event will exceed 60 decibels, a Noise Permit issued by the Ames Police Department is required. If your event includes the use of fireworks or pyrotechnics, a Fireworks Permit Application is required. Yes No Are there any musical entertainment features related to your event? If yes, complete the following: Number of Stages Number of Performers/Bands Performer/Band name and music type ALCOHOL Yes No Does your event involve the use of alcoholic beverages? If yes, please check all that apply: Free/Host Alcohol Beer Alcohol Sales Wine Host and Sale Alcohol Distilled Spirits Name of license holder(s) for event: What measures will you take to manage alcohol consumption at the event? Check all that apply: Six-foot high fencing Two four-foot fences six feet apart No admittance under 21 Wristbands for attendees 21+ Wristbands for attendees under 21 Trained ID checkers Non-alcoholic beverage options Service limitation policies End alcohol service prior to event conclusion Other (describe): FOOD SERVICE AND VENDING Yes No Will items or services be sold at your event? If yes: 1. Please indicate vending locations on your map. 2. Please attach a list of vendors, including business names, owners, phone numbers, business addresses, items sold, and include a photograph or sketch of the dimensions of each cart or booth. Note that food vending operations must be inspected by the Iowa Department of Inspections and Appeals. VENDOR PARTICIPANTS - Appropriate Vendor Permits are required and must be posted at each vendor site on the day of the event. Number of Vendors List of Vendors RESTROOMS AND SANITATION Yes No Do you plan to provide portable restroom facilities at your event? 1 toilet per 100 participants is recommended at minimum. 6 5 If yes: Total number of portable toilets Number of ADA accessible toilets Setup Date Time Pickup Date Time If you plan to use permanent toilets, please describe: How will you remove garbage during and after your event? ELECTRICITY AND WATER Yes No Do you require access to City-owned electrical outlets? If yes, describe: Do you require access to water from City facilities? If yes, describe: COMMUNICATIONS WITH NEIGHBORS Describe the efforts you have made or plan to make to communicate the details of your event to the affected residents and businesses in the area. (select all that apply) Present your event to the officially recognized community groups that represent the affected area (e.g., AMS, CAA, neighborhood associations, etc.) Mail notices to affected residents and businesses Go door-to-door with event information Place signs in the affected area prior to the event Distribute event details to affected neighbors via email Obtain approval signatures from affected residents and business owners Other (describe): INSURANCE REQUIREMENTS Insurance is required for all special events. Your event will not be scheduled for a City Council Meeting until insurance is received and approved by the City of Ames Risk Management. The applicant shall furnish the City of Ames with a certificate of insurance, written by a company authorized to transact business in the state of Iowa, evidencing the following coverage: -Comprehensive General Liability Insurance with limits no less than $500,000 combined single limit per occurrence for bodily injury, personal injury and property damage. -The policy shall name the City of Ames as an Additional Insured and require 30-days written notice of cancellation. The coverage shall be as broad as the ISO Form Number CG0001 covering commercial general liability on an occurrence basis only. For road races, the applicant may furnish the City of Ames with an approved sanction from the athletic congress in lieu of furnishing insurance certificate from a commercial carrier. 7 6 AFFIDAVIT OF APPLICANT I certify that the information contained in the foregoing application is true and correct to the best of my knowledge and belief, that I have read, understand and agree to abide by the rules and regulations governing the proposed Special Event under the Ames Municipal Code, and I understand that this application is made subject to the rules and regulations established by the City Council and/or the City Manager or the City Manager’s designee. Applicant agrees to comply will all other requirements of the City, State, Federal Government, and any other applicable entity which may pertain to the use of the Event venue and the conduct of the Event. I agree to abide by these rules, and further certify that I, on behalf of the Host Organization, am also authorized to commit that organization, and therefore agree to be financially responsible for any costs and fees that may be incurred by or on behalf of the Event to the City of Ames. I understand and agree that the City of Ames may rescind its permission to use City property at any time should it be determined to be in the best interests of the City. Print Name of Applicant/Host Organization Title Signature Date Print Name of Event Organizer Title Title Signature Date FOR EVENTS INVOLVING FIREWORKS ONLY Print Name of Fireworks Display Operator Signature Date This page must be signed and dated in ink. Please either: (1) print this completed form, sign and date it, and submit it to the City Clerk's Office, or (2) be prepared to sign and date the completed form at the time of your Special Events Committee meeting, if one is to be held. Submit your completed Special Events Permit Application and all additional applications needed for your event to: grace.bandstra@cityofames.org City of Ames - City Clerk's Office PO Box 811 Ames, IA 50010 CITY DEPARTMENT CONTACT NUMBERS City Clerk (applications, permits)………………………………...515-239-5105 Electric………………………………………………………………515-239-5170 Fire Department……………………………………………………515-239-5109 CyRide (Transit)……………………………………………………515-239-5566 Risk Management (Insurance questions)…………………….…515-239-5102 Parks & Recreation…………………………………….………….515-239-5349 Police Non-Emergency..……………………………………….…515-239-5133 Public Works (Traffic and parking meters)..………….…………515-239-5550 Water………………………………………………….….…………515-239-5150 8 1 For Office Use Only Documents Received Date: ____________________ ___ Completed Application ___ Fireworks Application ($25 fee) ___ Insurance Certificate ___ Public Safety & Event Management Plan ___ Site Plan/Route Map ($25 fee) (Road Race) ___ Vendor List ($50 fee/each) ___ Parking fees Special Events Meeting Date ____________________ Time ____________________ Room ___________________ Documents Sent: ___ Alcohol License ABD ________________ ___ Fireworks Permit ___ Road Race Permit ___ TOP ___ Vending Permit ___ Other ________________ Departments Included ___ City Manager: Brian Phillips and Tasheik Kerr ___ CyRide: Jenny Bethurem or Rob Holm ___ Electric: Mark Imhoff ___ Fire: Jason Ziph or Rich Higgins ___ Parks & Rec: Craig Kaufman or Joshua Thompson ___ Public Works: Brad Becker or Dave Cole ___ Police: Tom Shelton or Mike Arkovich ___ Water: Heidi Petersen ___ Risk Management: Bill Walton CAA: Sarah Dvorsky AMS: Sarah Dvorsky ISU: Events Authorization Committee City Council Meeting Date _____________________ ___ Added to Agenda with CAF Approved Y N Reminder Date ____________ SPECIAL EVENT APPLICATION Applications received less than thirty (30) days before the event may not be processed by the City in time for the event and will automatically be denied. Each application is viewed as a new event regardless of previous occasions. Event Name Location/Address Region (Select one or more) Ames Main Street (Downtown) Campustown District Iowa State University Property City Parks Other (please explain) Please note that events occurring in the Downtown, Campustown, in City parks, or on ISU property require prior approvals. A letter of support will be required from CAA if the event occurs in Campustown or from Ames Main Street if the event occurs in Downtown. Please contact the appropriate office well in advance: Downtown - Ames Main Street: (515) 232-2310 Campustown Action Association: (515) 232-2310 ISU - Events Authorization Committee: (515) 294-1437 director@amesdowntown.org sarahd@ameschamber.com eventauthorization@iastate.edu TIMELINE Detailed Description of Event Activities (written overview of event and what’s going to happen) Event Ends Date Time M T W R F Sa Su Teardown Complete Date Time M T W R F Sa Su Event Category Concert/Performance Farmer/Outdoor Market Other (please explain) Athletic/Recreation Exhibits/Misc. Festival/Celebration Parade/Procession/March Rain Date Rain Location Yes No Is this an annual event? If yes, how many years? Setup Event Starts or Kevin Gries 9 2 CONTACTS State Zip Code Cell Phone Cell Phone Sponsor/Applicant Name Address City Daytime Phone E-mail Alternate Contact Name Daytime Phone E-mail ATTENDANCE Anticipated Daily Attendance Yes No Is this event open to the public? Is your event being held in conjunction with another event (e.g. Farmers' Market, 4th of July, etc.)? If yes, please list: ORGANIZATION STATUS/PROCEEDS For-Profit Bona Fide Tax Exempt Nonprofit Yes No Are patron admission, entry, or participant fees required? If yes, please describe and provide amounts: Are vendor or other fees required? If yes, please provide amounts: Percentage of net proceeds going towards fundraising % Percentage of net proceeds going towards for-profit entity % SECURITY Ames Police Department 24 hour non-emergency phone number: 515-239-5133 Please complete the course at https://www.crowdmanagers.com/training for crowd management training. Yes No Have you hired a professional security company to develop and manage your event’s security plan? If yes, please fill out the following information: Security Organization State Zip Phone Address City Email 10 3 SITE PLAN/ROUTE MAP CHECKLIST Submit an event site plan/route map with your application and include the following elements that pertain to this event: An outline of the entire event venue including street and landmark names. If the event involves a moving route of any kind, indicate the direction of travel. The provision of minimum ten foot (10’) space between food trucks or cooking operations. Temporary Structures: fencing, cooking areas, vendor locations, generator locations and/or source of electricity, placement of trailers and/or vehicles, tents, stages, scaffolding, bleachers, grandstands, canopies, portable toilets, booths, beer gardens, trash containers, dumpsters, other temporary structures. Exit locations A detailed Public Safety & Event Management Plan form MUST be included with this application. ACCESSIBILITY AND PARKING CHECKLIST This checklist is intended to serve as a planning guideline and may not be inclusive of all City, State, and Federal access requirements. The event and parking areas need to be accessible for persons with disabilities. Yes No Will there be a Clear Path of Travel (at least 48” wide) throughout your event venue? Have you developed a Disabled Parking and/or Transportation Plan (including the use of public transportation or shuttle services) for your event? If yes, please describe below or include details on your overall map. W ill all food, beverage, and vending areas be accessible to persons with disabilities? W ill signage be in highly contrasting colors and placed at visible heights (unobstructed by crowds)? If all areas of your event venue cannot be made accessible, will maps or programs be made available to show the location of accessible features? STREET AND PARKING LOT CLOSURES Do you request any of the following safety equipment? (Please note that availability is not guaranteed) Yes No Barricades Traffic cones Safety vests Drop off Date Time Location Will your event require the closure of any of the following? Yes No City parking meters? If yes, how many? City parking lots? If yes, which lot(s)? City reserved parking spaces? If yes, how many? City streets or sidewalks? If yes, provide detail on map. CyRide Routes? If yes, which route(s)? 11 4 ENTERTAINMENT AND RELATED ACTIVITIES If your event will exceed 60 decibels, a Noise Permit issued by the Ames Police Department is required. If your event includes the use of fireworks or pyrotechnics, a Fireworks Permit Application is required. Yes No Are there any musical entertainment features related to your event? If yes, complete the following: Number of Stages Number of Performers/Bands Performer/Band name and music type ALCOHOL Yes No Does your event involve the use of alcoholic beverages? If yes, please check all that apply: Free/Host Alcohol Beer Alcohol Sales Wine Host and Sale Alcohol Distilled Spirits Name of license holder(s) for event: What measures will you take to manage alcohol consumption at the event? Check all that apply: Six-foot high fencing Two four-foot fences six feet apart No admittance under 21 Wristbands for attendees 21+ Wristbands for attendees under 21 Trained ID checkers Non-alcoholic beverage options Service limitation policies End alcohol service prior to event conclusion Other (describe): FOOD SERVICE AND VENDING Yes No Will items or services be sold at your event? If yes: 1. Please indicate vending locations on your map. 2. Please attach a list of vendors, including business names, owners, phone numbers, business addresses, items sold, and include a photograph or sketch of the dimensions of each cart or booth. Note that food vending operations must be inspected by the Iowa Department of Inspections and Appeals. VENDOR PARTICIPANTS - Appropriate Vendor Permits are required and must be posted at each vendor site on the day of the event. Number of Vendors List of Vendors RESTROOMS AND SANITATION Yes No Do you plan to provide portable restroom facilities at your event? 1 toilet per 100 participants is recommended at minimum. 12 5 If yes: Total number of portable toilets Number of ADA accessible toilets Setup Date Time Pickup Date Time If you plan to use permanent toilets, please describe: How will you remove garbage during and after your event? ELECTRICITY AND WATER Yes No Do you require access to City-owned electrical outlets? If yes, describe: Do you require access to water from City facilities? If yes, describe: COMMUNICATIONS WITH NEIGHBORS Describe the efforts you have made or plan to make to communicate the details of your event to the affected residents and businesses in the area. (select all that apply) Present your event to the officially recognized community groups that represent the affected area (e.g., AMS, CAA, neighborhood associations, etc.) Mail notices to affected residents and businesses Go door-to-door with event information Place signs in the affected area prior to the event Distribute event details to affected neighbors via email Obtain approval signatures from affected residents and business owners Other (describe): INSURANCE REQUIREMENTS Insurance is required for all special events. Your event will not be scheduled for a City Council Meeting until insurance is received and approved by the City of Ames Risk Management. The applicant shall furnish the City of Ames with a certificate of insurance, written by a company authorized to transact business in the state of Iowa, evidencing the following coverage: -Comprehensive General Liability Insurance with limits no less than $500,000 combined single limit per occurrence for bodily injury, personal injury and property damage. -The policy shall name the City of Ames as an Additional Insured and require 30-days written notice of cancellation. The coverage shall be as broad as the ISO Form Number CG0001 covering commercial general liability on an occurrence basis only. For road races, the applicant may furnish the City of Ames with an approved sanction from the athletic congress in lieu of furnishing insurance certificate from a commercial carrier. 13 6 AFFIDAVIT OF APPLICANT I certify that the information contained in the foregoing application is true and correct to the best of my knowledge and belief, that I have read, understand and agree to abide by the rules and regulations governing the proposed Special Event under the Ames Municipal Code, and I understand that this application is made subject to the rules and regulations established by the City Council and/or the City Manager or the City Manager’s designee. Applicant agrees to comply will all other requirements of the City, State, Federal Government, and any other applicable entity which may pertain to the use of the Event venue and the conduct of the Event. I agree to abide by these rules, and further certify that I, on behalf of the Host Organization, am also authorized to commit that organization, and therefore agree to be financially responsible for any costs and fees that may be incurred by or on behalf of the Event to the City of Ames . I understand and agree that the City of Ames may rescind its permission to use City property at any time should it be determined to be in the best interests of the City. Print Name of Applicant/Host Organization Title Signature Date Print Name of Event Organizer Title Title Signature Date FOR EVENTS INVOLVING FIREWORKS ONLY Print Name of Fireworks Display Operator Signature Date This page must be signed and dated in ink. Please either: (1) print this completed form, sign and date it, and submit it to the City Clerk's Office, or (2) be prepared to sign and date the completed form at the time of your Special Events Committee meeting, if one is to be held. Submit your completed Special Events Permit Application and all additional applications needed for your event to: grace.bandstra@cityofames.org City of Ames - City Clerk's Office PO Box 811 Ames, IA 50010 CITY DEPARTMENT CONTACT NUMBERS City Clerk (applications, permits)………………………………...515-239-5105 Electric………………………………………………………………515-239-5170 Fire Department……………………………………………………515-239-5109 CyRide (Transit)……………………………………………………515-239-5566 Risk Management (Insurance questions)…………………….…515-239-5102 Parks & Recreation…………………………………….………….515-239-5349 Police Non-Emergency..……………………………………….…515-239-5133 Public Works (Traffic and parking meters)..………….…………515-239-5550 Water………………………………………………….….…………515-239-5150 14 IOWA STATE UNIVERSITY FACILITY AND GROUNDS USE AGREEMENT (FIREWORKS) This Facility and Grounds Use Agreement (“Agreement”) is entered into by Iowa State University of Science and Technology (“ISU”), and J&M Displays, Inc., 18064 170th Avenue, Yarmouth, IA 52660 (“Display Operator”). The Effective Date of this Agreement shall be the date on which the last party signs this Agreement. Attachments A and B are incorporated into this Agreement by reference. 1. Permission to Use Space. ISU grants Display Operator and Display Operator’s Sponsoring Organization (See Attachment A) permission to use the space described in Attachment A (Fireworks Application and Attachments and ISU Policy, Procedures) during the period described in Attachment A. 2. Use of Space; ISU Access to Space. Display Operator may use the Space only for the purpose described in Attachment A. Display Operator acknowledges that others may be using other areas of ISU’s property during the Use Period. Display Operator shall not disrupt such use by others. ISU reserves the right to inspect the Space, access the Space to perform maintenance, enforce applicable laws, regulations, and policies and remove any person who is disruptive to ISU’s operations or where ISU reasonably believes such person is acting in an unsafe manner or may cause or has caused harm to people, the Space, or other property. 3. Compliance with Law and ISU Policies. Display Operator shall comply with, and shall require its employees, agents, subcontractors and guests to comply with, all applicable laws, regulations, ordinances and ISU policies. ISU policies include, but are not limited to, the following prohibitions in ISU buildings and on ISU property: (a) smoking; (b) alcohol, unless prior written permission has been granted; (c) intoxicants, narcotics, and drugs; (d) firearms, weapons, ammunition, fireworks, explosives, and highly flammable materials; (e) gambling; and (f) solicitation. Motor vehicles of any type are prohibited from being driven on ISU sidewalks or outdoor green space areas. Illegally parked vehicles will be ticketed and subject to towing, without warning, at the owner’s expense. Display Operator shall obtain the consent of ISU before bringing, or permitting its employees, agents, subcontractors or guests to bring animals on ISU property and shall comply with ISU’s Animals on Campus policy and other applicable policies. Prior consent is not required when the animal is assisting persons with disabilities. With this agreement ISU grants Fireworks Display Operator permission to use fireworks. 4. Display Operator Equipment and Property. ISU shall not be responsible for loss or damage to property, material, or equipment belonging to Display Operator or its employees, agents, subcontractors, guests or sponsoring organization (“Display Operator Property”). Display Operator shall remove all Display Operator Property as agreed to in Attachment A or promptly upon termination or cancellation of this Agreement. ISU may remove and store any Display Operator Property that Display Operator fails to remove. Display Operator shall pay all expenses associated with such removal or storage. 5. Decorations and Publicity. All signs, banners, decorations, displays, and exhibits and the location of such items must have prior written approval from ISU. The parties agree not to use the name or trademarks of the other party or the name of any of the other party’s employees in publicity or advertising without the prior written consent of the other party. Display Operator may use ISU’s name when providing the address of the location of Display Operator’s event. Unless express written permission has been granted, Display Operator shall not represent or imply that it is affiliated with ISU or that Display Operator’s event is endorsed or approved by ISU. 6. Vacating Space. Display Operator shall vacate the Space at the end of the Use Period or upon cancellation of this Agreement and leave the Space in as good condition as the Space was upon entry by Display Operator, reasonable wear and tear excepted. Except for reasonable wear and tear, Display Operator shall be responsible for any damage to or loss of ISU property caused by Display Operator or Display Operator’s employees, agents, subcontractors or guests and for any excessive trash. Display Operator shall notify ISU immediately of any such damage or loss. ISU may repair or replace such damaged or lost ISU property and remove excessive trash. In such event, ISU shall provide Display Operator with an invoice for the costs incurred by ISU for such repair, replacement or removal and Display Operator shall pay such invoice within fifteen days of receipt. 7. Financial. There is no fee for the use of space for the firework’s shoot site. 8. Insurance. Insurance and indemnification requirements and limitations on liability are set forth in Attachment B. 9. Cancellation. a. Notice. A party seeking to cancel this Agreement must send written notice to the other party of such intention. 15 Sean Reeder (Oct 2, 2025 12:32:09 CDT)Sean Reeder Sean Reeder 10/02/2025 SVP Operations and Finance Sean Reeder SVP for Operations and Finance 16 ATTACHMENT A INSERT COPY OF FIREWORKS APPLICATION AND ATTACHMENTS City of Ames / Iowa State University Fireworks Permit Application Iowa State University Homecoming 2025 Fireworks Show Friday October 24th, 2025 11:59 p.m. Prepared By: Kelm Brueschke J & M Displays, Inc. 4104 83rd Street Urbandale, IA 50322 Cell Phone: 515.321.2761 Fax Number: 515.276.6828 Email: kelmbrueschke@gmail.com 17 18 Troy Carey (Sep 29, 2025 08:59:42 CDT)09/29/2025 Jason E. Ziph (Sep 30, 2025 16:04:09 CDT)09/30/2025 19 Page 2 of 2 DISPLAY OPERATOR INFORMATION: The fireworks display company must carry fireworks display liability insurance with a company acceptable to Iowa State University. In accordance with the policies and procedures of Iowa State University, all event sponsors and participants must be adequately insured. An original Certificate of Insurance must be submitted with the Fireworks Application at least six (6) weeks prior to the event. Please share the following insurance requirements with your insurance agent to facilitate issuance of the certificate of insurance: 1. The company must be at least A Class VII rated by A. M. Best Company. The insurance companies providing coverage must be of an acceptable financial rating as determined by Iowa State University Office of Risk Management. Exceptions are possible; however, ISU retains the right to require the A rating. Unrated companies are not accepted. 2. State of Iowa; Board of Regents, State of Iowa; and Iowa State University must be named as additional insureds. All legal entities referenced above must be individually listed on the certificate as an additional insured for liability coverage. Additional insured status shall be on a primary and non-contributory basis. 3. We require occurrence coverage. The certificates should be marked “occurrence.” If there is no box marked “occurrence,” we require the notation “occurrence form” in the Special Conditions box. 4. The certificate must be complete. Certificates without limits, insurance company, or coverage indicated are not acceptable. 5. Limit Requirements: General Liability The policy must provide the following coverage and limits as a minimum: $1,000,000 combined single limit per occurrence for bodily injury including death, personal injury and property damage. Automobile Liability The policy must provide the following limit for Automobile Liability: $1,000,000 combined single limit each accident. Worker’s Compensation and Employer’s Liability The policy must provide for the Statutory Limits of $100,000/$500,000/$100,000. Also required under Worker’s Compensation is a Waiver of Subrogation in favor of Iowa State University/State Board of Regents. Excess Liability The policy must provide $5,000,000 for Excess Liability coverage. 6. The policy shall provide for thirty (30) days’ written notice to Iowa State University in the event of any modification, cancellation, or termination. 7. Insurance policy term must be for the duration/term of contract or specific to the event date(s). Certificate of Insurance Mail or fax the certificate to: Office of Risk Management, Iowa State University 3618 Administrative Services Bldg., Ames, Iowa 50011 Fax #: (515) 294-3105 For questions or concerns contact: Deb Keys, Insurance Coordinator, at (515) 294-7711 Application Submittal The application must include the following attachments: Certificate of insurance for the Display Operator with appropriate limits and named insureds Copy of the Display Operator’s license Diagram of the display location from the Display Operator Effects list/schedule from the Display Operator (must indicate electronic firing will be used for ignition) $100.00 application processing fee (check made payable to Iowa State University) Mail the completed application with attachments at least six (6) weeks prior to the event to: Office of Risk Management, Iowa State University, 3618 Administrative Services Building, Ames, Iowa 50011 For questions, please contact the Office of Risk Management Phone: (515) 294-7711 Fax: (515) 294-3105 Submittal Instructions on Page 2 20 Insurance Certificate: $10,000,000.00 coverage. Certificate attached below. 21 Show Details: Event Name: ISU Homecoming 2025 Organization:ISU Alumni Association Contact: Clarissa Boayd Address: 429 Alumni Lane Ames, IA 50011 Phone: 614.278.7688 Email: chs1@iastate.edu Venue: ISU Central Campus North of the Campanile – see attached aerial view Responding Fire Department: Ames Fire Department - Ames, IA Show Date: Friday October 24th, 2025 Shoot Time: 11:59 p.m. Duration of Show: 10 minutes Lead Display Operator: Kelm Brueschke - Credentials • PGI Certified Shooter • Date of Birth: 04/14/1963 • Cell Phone: 515.321.2761 Jake Amsden • PGI Certified • Date of Birth: 11/01/1979 • Cell Phone: 515.991.9719 Pyrotechnic Products Proposed: (No aerial shells – ground effects only) Quantity Type/Class Description 22 Shoot Site: Aerial Photo/Diagram 23 09/02/2020 Pyrotechnic Resume Kelm Brueschke 4104 83rd Street Urbandale, IA 50322 Cell: 515.321.2761 / Fax: 515.276.6828 Experience Summary: My career in the fireworks/pyrotechnics industry began in the summer of 1991. Since then, I've been involved with over 1500 indoor or close proximity and over 1500 outdoor display firework shows. I have served as the lead Pyrotechnician on more than 98% of these events and was also responsible for designing and choreographing the shows. I've worked with several fireworks organizations over the years to gain valuable knowledge and experience about the industry, setup and firing techniques, rules and regulations and most important of all the safety for the shoot team and spectators. In June of 1998, I started my own company called Prism Fireworks and Pyrotechnics and continued with the business until 2002. I’m currently designing, selling and shooting outdoor display & indoor/close proximity shows for J & M Displays of Yarmouth, IA. Partial List of Indoor & Close Proximity Shows: • Iowa State University Football – Jack Trice Stadium, Ames, IA 2017 Season (Flames & Close Prox Pyro) • Hy-Vee Let’s Move with Michelle Obama Wells Fargo Arena – Des Moines, IA (2012) (Indoor Effects) • Hy-Vee Triathlon – West Des Moines & Des Moines, IA (2008-2014) (Close Proximity Effects) • Jordan Creek Town Center – Grand Opening Celebration (2004) (Close Proximity Effects) • Jordan Creek Town Center – July 4th Celebration (2005 – 2017) (Close Proximity Effects) • Jordan Creek Town Center – Christmas Kickoff (2004 – 2016) (Close Proximity Effects) • Barnum Halloween Party (2001 – 2004, 2006, 2009 - 2016 (Close Proximity Effects, Flame Effects) • Prairie Meadows Race Track and Casino – Altoona, IA (2003 – 2017) (Close Proximity Effects) • Special Olympics Opening Ceremonies– Hilton Coliseum Ames, IA (2004 - 2008) (Indoor Effects) • Iowa State Girls High School Basketball Tournament - Des Moines, IA (2004) (Indoor Effects) • Iowa Cubs Triple A Baseball Club (1993 – 2001, 2016) (Outdoor Close Proximity Effects) • Iowa Barnstormers Arena Football Team (1993 – 2001 & 2008 – 2017) (Indoor Effects & Flame Systems) • Des Moines Menace Soccer Team – Des Moines, IA (2000 & 2014 - 2016) (Outdoor Close Proximity) • Vice President Gore – Election Campaign 2000 – Des Moines, IA, Kansas City, MO, Pittsburgh, PA, St. Louis, MO, Las Cruces, NM, Westwood, CA, Dearborn, MI, Ames, IA (2000) (Indoor/Stage Effects & Close Proximity Effects) • Vice President Gore - Iowa Caucus Rally – Des Moines, IA (2000) (Indoor Effects) • Iowa State University Men’s & Women’s Basketball – Big 12 Championships (2000) (Indoor Effects) • Iowa State University Homecoming – Ames, IA – (1997 – 2016) (Close Proximity Effects) • Sioux City Musketeers - Hockey Game - Sioux City, IA (1999) (Indoor Effects) • Drake University (Football Games) – Des Moines, IA (2012 – 2016) (Close Proximity Effects) • Drake University (Basketball Games) – Des Moines, IA (2013 – 2016) (Flame Effects) • University of Nebraska at Omaha - Hockey Games - Omaha, NE (2000) (Indoor Effects) • Kaptain Robbie Knievel – Motorcycle Jumps (1995 – 2001) (Outdoor Close Proximity Effects) Partial List of Outdoor Shows as Lead Operator: • Fairmont Minnesota – July 4th Celebration (2005-2017) • Jordan Creek Town Center – Grand Opening/July 4th Celebration (2004 – 2017) (Outdoor Displays) • Prairie Meadows Race Track & Casino - Altoona, IA (2003 - 2017) • Newton 4th of July Celebration - Newton, IA (2003, 2004, 2005) • Iowa Cubs Triple A Baseball Club - Des Moines, IA (1993 – 2001 & 2014 - 2017) (Outdoor Displays) • Des Moines Symphony - 4th of July Celebration (1995 – 1998, 2000) • Des Moines Art Festival – Des Moines, IA (2003, 2009 - 2014) • Iowa State University - Alumni Foundation Order of the Knoll - Ames, IA (1996 - 1999) (Outdoor Effects) • Fort Dodge, 4th of July Celebration (1993 – 2000, 2014 - 2017) • Sioux City Downtown Partnership - New Year’s Eve - Sioux City, IA (1999) • Pioneer Hi-Bred Int'l - Christmas Party - Des Moines, IA (1999) • Vice President Gore – Election Campaign 2000 – Des Moines, IA, Kansas City, MO, Pittsburgh, PA, St. Louis, MO, Las Cruces, NM, Westwood, CA, Dearborn, MI, Ames, IA (2000) (Outdoor Displays) 24 09/02/2020 Kelm Brueschke Pyrotechnic Resume (continued) Professional Certifications, Licenses And Memberships: Member of the Pyrotechnics Guild International (PGI) – Since 1997 – present Certified Pyrotechnician by the Pyrotechnics Guild International (PGI) – August 1999 – present Certified Pyrotechnician Trainer by the Pyrotechnics Guild International (PGI) – March 2008 – present Missouri Fireworks Display Operator - April 2005 – present Missouri Indoor/Proximity Pyrotechnic Operator - April 2005 – present Minnesota Fireworks Display Operator – April 2005 – present Minnesota Indoor/Proximity Pyrotechnic Operator – April 2005 – present Other Items of Note Regarding Fireworks & Pyrotechnics: • Attended Pyrotechnics Guild International Convention (1997, 1999, 2000, 2001, 2005, 2009 & 2014) • Obtained and held the following ATF Licenses While Owning Prism Fireworks & Pyrotechnics: • Type 19 Manufacturer of Theatrical Flash Powder • Type 50 Manufacturer of Fireworks (Consumer, Display and Components) • Type 51 Importer of Fireworks (Display) • Attended several fireworks safety classes/courses at PGI conventions • Attended J & M Displays Fireworks Shooter Safety course several times • Designed and Taught Fireworks Shooter Safety course as owner of Prism Fireworks & Pyrotechnics, Inc. • Currently hold Iowa Commercial Driver’s License with HAZMAT endorsement Professional References: Jim Oetken J & M Displays, Inc., Chief Executive Officer 18064 170th Avenue, Yarmouth, IA 52660 Phone: 800-648-3890 Mark Johnson J & M Displays, Vice President, J & M Displays, Vice President 18064 170th Avenue, Yarmouth, IA 52660 Phone: 319-759-1894 Tom Henriksen Ames Fire Department, Fire Marshal 515.Clark Avenue, Ames, IA 50011 Phone: 515-239-5156 Mike Whitsell West Des Moines Fire Department, Fire Marshal 3421 Ashworth Road West Des Moines, IA 50265 Phone: 515-222-3428 25 09/02/2020 Kelm Brueschke – PGI Certified Shooter Card Expires 14 June 2027 26 09/02/2020 Assistant Operator Credentials Jake Amsden 1712 Earlham Road, Winterset, IA 50320 515.991.9719 – jakri1221@gmail.com Fireworks Credentials PGI Certified Shooter – Expires 2027-06-06 Recent Fireworks Shows Outdoor Aerial Fireworks • Fairmont, MN – July 2020, July 2021 • Prairie Meadows – Altoona, IA – July 2020, July 2021 • Napa Valley Homeowners Assn – Waukee, IA – June 2020 • Van Meter Racoon River Days – June 2020, June 2021, June 2022 • Iowa Cubs – April – September 2020, April – September 2021, April – September 2022 Indoor Pyrotechnics • KISS Concert, St. Paul, MN – February, 2020 • KISS Concert, Lincoln, NE – February, 2020 • Iowa Wild Pyrotechnic Show, Des Moines, IA – December, 2019 • Disturbed Concert – Saginaw, MI – October, 2019 • Iowa State University Football, Ames, IA – Fall, 2019 • Iowa State Wrestling, Ames, IA – Winter 2019-2020 27 09/02/2020 J & M Displays ATF License Expires October 1st, 2027 28 09/02/2020 ATTACHMENT B INSURANCE AND INDEMNIFICATION REQUIREMENTS Insurance Display Operator shall carry, and require its subcontractors who will be present on ISU property to carry, the insurance coverage below. ISU reserves the right to increase the minimum limits if ISU determines additional types or limits of coverage are necessary. The insurance companies providing coverage must be of an acceptable financial rating as determined by ISU. All policies must be written on a primary basis, non-contributory with any other insurance and/or any self-insured funds of the following: State of Iowa; Board of Regents, State of Iowa; or ISU. Insurance policy term must be for the duration/term of contract or specific to the event date(s). Commercial General Liability Excess/Umbrella Liability The policy must provide for $5,000,000 per occurrence. Automobile $1,000,000 combined single limit each accident to include non-owned, hired, or rented vehicles. Worker’s Compensation and Employer’s Liability Statutory Limits of $100,000/$500,000/$100,000. Must include an endorsed Waiver of Subrogation in favor of Iowa State University; State of Display Operator shall provide a certificate of insurance listing the following as additional insureds: Iowa State University; Board of Regents, State of Iowa; and State of Iowa, and City of Ames, Iowa. Additional insured status must be endorsed to the policy and shall be on a primary and non-contributory basis. The certificate shall not be modified, reduced, canceled, or terminated without the Display Operator providing ISU with thirty days’ prior written notice. The certificate must be submitted to: Office of Risk Management, Iowa State University 3618 Administrative Service Building Ames, Iowa 50011 FAX# (515) 294-3105 EMAIL: orm@iastate.edu ISU shall have the right to prohibit Display Operator from entering ISU property until ISU receives such certificates or other evidence that the required insurance has been obtained. If Display Operator or its subcontractors fail to carry the required insurance or if Display Operator fails to submit evidence of insurance coverage, ISU shall not allow the event to take place on ISU property. Limitation of Liability and Indemnification The premise approved for use during this firework’s shoot is provided “AS IS”. Display Operator assumes all risk of loss, damage, and liability which Display Operator may sustain while using the Space. IN NO EVENT SHALL ISU BE LIABLE FOR ANY INCIDENTAL OR CONSEQUENTIAL DAMAGES. Display Operator shall indemnify and hold harmless ISU, the State of Iowa, and the Board of Regents – State of Iowa and their officers, employees, and agents from and against all liability, claims, demands or causes of action (including claims by Display Operator’s employees, agents, guests and sponsoring organization) arising from the acts or omissions of Display Operator or its employees, agents, subcontractors, guests or sponsoring organization or arising from Sponsoring Organization’s or Display Operator’s Event, except those resulting from the negligence of any ISU employee or agent. 29 Homecoming Fireworks Application Corrected 10-24-2025 Final Audit Report 2025-10-02 Created:2025-09-26 By:Kurt Beyer (beyerku@iastate.edu) Status:Signed Transaction ID:CBJCHBCAABAA1yQAm9CvidYaCbe-7djMq_l0oTbaxKDP Number of Documents:1 Document page count:15 Number of supporting files:0 Supporting files page count:0 "Homecoming Fireworks Application Corrected 10-24-2025" Hist ory Document created by Kurt Beyer (beyerku@iastate.edu) 2025-09-26 - 4:39:10 PM GMT Document emailed to Troy Carey (twcarey@iastate.edu) for signature 2025-09-26 - 4:41:31 PM GMT Email viewed by Troy Carey (twcarey@iastate.edu) 2025-09-29 - 1:58:59 PM GMT Agreement viewed by Troy Carey (twcarey@iastate.edu) 2025-09-29 - 1:59:01 PM GMT Document e-signed by Troy Carey (twcarey@iastate.edu) Signature Date: 2025-09-29 - 1:59:42 PM GMT - Time Source: server Document emailed to Michael Newton (mrnewton@iastate.edu) for signature 2025-09-29 - 1:59:44 PM GMT Email viewed by Michael Newton (mrnewton@iastate.edu) 2025-09-29 - 2:21:10 PM GMT Agreement viewed by Michael Newton (mrnewton@iastate.edu) 2025-09-29 - 2:21:18 PM GMT 30 Document e-signed by Michael Newton (mrnewton@iastate.edu) Signature Date: 2025-09-30 - 8:13:36 PM GMT - Time Source: server Document emailed to jason.ziph@cityofames.org for signature 2025-09-30 - 8:13:38 PM GMT Email viewed by jason.ziph@cityofames.org 2025-09-30 - 9:01:37 PM GMT Agreement viewed by jason.ziph@cityofames.org 2025-09-30 - 9:01:38 PM GMT Signer jason.ziph@cityofames.org entered name at signing as Jason E. Ziph 2025-09-30 - 9:04:07 PM GMT Document e-signed by Jason E. Ziph (jason.ziph@cityofames.org) Signature Date: 2025-09-30 - 9:04:09 PM GMT - Time Source: server Document emailed to Susie Johnson (susie@iastate.edu) for signature 2025-09-30 - 9:04:11 PM GMT Email viewed by Susie Johnson (susie@iastate.edu) 2025-09-30 - 9:04:22 PM GMT Agreement viewed by Susie Johnson (susie@iastate.edu) 2025-10-01 - 3:50:16 AM GMT Document e-signed by Susie Johnson (susie@iastate.edu) Signature Date: 2025-10-01 - 3:51:55 AM GMT - Time Source: server Document emailed to sdreeder@iastate.edu for signature 2025-10-01 - 3:51:57 AM GMT Email viewed by sdreeder@iastate.edu 2025-10-02 - 5:31:19 PM GMT Agreement viewed by sdreeder@iastate.edu 2025-10-02 - 5:31:21 PM GMT Signer sdreeder@iastate.edu entered name at signing as Sean Reeder 2025-10-02 - 5:32:07 PM GMT Document e-signed by Sean Reeder (sdreeder@iastate.edu) Signature Date: 2025-10-02 - 5:32:09 PM GMT - Time Source: server Agreement completed. 2025-10-02 - 5:32:09 PM GMT 31