HomeMy WebLinkAboutA022 - Resolution waiving the City's Purchasing Policy Requirement & awarding traffic signal poles purchase to CSLA Iowa, of Des Moines, IA, in the amount of $58,686 for 2025/26 Traffic Signal ProgramITEM #:25
DATE:09-23-25
DEPT:PW
SUBJECT:2025/26 TRAFFIC SIGNAL PROGRAM - POLES PURCHASE
COUNCIL ACTION FORM
BACKGROUND:
The Traffic Signal Program provides for both the replacing of older traffic signals and
constructing new traffic signals in the City. This project location involves the replacement
of the traffic signal at the intersection of S. Duff Ave & S. 3rd Street.
The underground work for this signal was completed in 2024 prior to the DOT's resurfacing of
Highway 69. At that time anchor bolts for the future signal poles were purchased from CSLA
Iowa, the Iowa Agent for Millerbernd, due to multiple quality control issues experienced during
the 2022/23 Traffic Signal Program (State & Mortensen) with Valmont Industries, the other
alternative manufacturer of signal poles in the area.
To reduce potential warranty and liability issues, the traffic signal poles should be
procured from the same manufacturer as the anchor bolts. Staff solicited a sole source
proposal for the poles from CSLA Iowa, and received a proposal in the amount of
$58,686. Staff has reviewed the proposal and finds it acceptable and in line with
previous signal pole bid solicitations.
Staff has prepared plans and specification to be approved by the City Council under the
following agenda item that will involve the construction of the new traffic signals utilizing these
poles. The construction is likely to take place in 2026.
This project is shown in FY 2025/26 of the Capital Improvements Plan with Road Use
Tax funding in the amount of $280,000.
ALTERNATIVES:
1. Waive the Purchasing Policies and Procedures requirement for formal bidding
procedures and award a contract to CSLA Iowa, the Iowa Agent for Millerbernd, of Des
Moines, Iowa, in the amount of $58,686 for 2025/26 Traffic Signal Program.
2. Do not move ahead with this project at this time and thereby reject the traffic signal pole
bid.
CITY MANAGER'S RECOMMENDED ACTION:
This project will complete a new traffic signal at this intersection where underground
work has already been finished. Approval of the signal pole sole source proposal will
continue to keep this project on pace for 2026 construction. Therefore, it is the
recommendation of the City Manager that the City Council adopt Alternative No. 1, as
described above.
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ATTACHMENT(S):
Project Location Map - Default.pdf
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N 1 inch = 6,612 feet
Date: 4/18/2023
2025/26 Traffic Signal ProgramS. Duff Avenue & S. 3rd Street Project Location 3