HomeMy WebLinkAboutA015 - Resolution approving 2025/26 Stormwater Erosion Control Program (Worrell Creek) Professional Services Agreement from Bolton and Menk of Ames, IA, in the amount of $90,000ITEM #:18
DATE:09-23-25
DEPT:PW
SUBJECT:2025/26 STORMWATER EROSION CONTROL PROGRAM (WORRELL
CREEK)
COUNCIL ACTION FORM
BACKGROUND:
The Stormwater Erosion Control Program is an annual program for the stabilization of areas
that have become eroded in streams, channels, swales, gullies, or drainage ways that are part
of the City’s stormwater system.
The 2025/26 Stormwater Erosion Control Program locations include: Worrell Creek and
Canterbury Court. This Council Action is to consider a Professional Service Agreement
(PSA) for the Worrell Creek location. Worrell Creek is anticipated to undergo
stabilization of the stream banks for approximately 750 feet of stream near the
intersection of University Boulevard and Mortensen Parkway.
Staff initiated a Request for Proposals (RFP) process for professional services for the design
and development of plans and specifications for the project. Proposals for this work were
received from 11 engineering firms on July 17, 2025. The proposals were evaluated on their
qualifications according to the following criteria: Project Understanding, Project Approach,
Design Team/Key Personnel, and Previous Experience. The evaluation scores are as follows:
Firm Qualifications
Score
Qualifications
Rank Fee
Bolton & Menk 94.5 1 $90,000
Shive 93 2 $86,500
HR Green 92 3 $92,783
Snyder 88.8 4 $88,000
WHKS 87.5 5 $64,000
MSA 87.3 6 $89,944
Foth 86.2 7 $75,000
JEO 86 8 $118,100
RDG 86 8 $135,625
AECom 86 8 $89,800
Nilles 85.3 11 $118,656
Bolton & Menk scored highest based on qualifications. Staff has reviewed Bolton &
Menk's proposed fee of $90,000 and believes it provides the greatest value in terms of
services being provided for the project.
The 2025/26 Stormwater Erosion Control Program as presented in the Capital Improvements
Plan (CIP) showed a Water Quality Grant amounting to $400,000 as a revenue source when it
was programmed into the CIP. No grants were awarded for this program. Due to this lack
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of grant funding, staff has identified $400,000 of available funding from the Stormwater
Improvement Program that has an unallocated available balance of $1,080,284. Staff
proposes to utilize this unallocated funding to backfill the lack of grant funding for this
project. Remaining funding will be utilized for other storm water priorities.
A summary of revenues and projected expenses for the project is shown below:
Funding Source Revenues Expenses
Stormwater Erosion Control Program $ 850,000
Stormwater Improvement Program 400,000
Canterbury Court Waterway (separate project) $ 350,000
Construction (Est.) 720,000
Engineering (this Council Action) 90,000
Administration 90,000
TOTAL $1,250,000 $1,250,000
ALTERNATIVES:
1. Approve the professional services agreement with Bolton & Menk for the 2025/26
Stormwater Erosion Control Program in an amount not to exceed $90,000.
2. Direct staff to negotiate an engineering agreement with another consulting firm.
CITY MANAGER'S RECOMMENDED ACTION:
Based on the staff's evaluation using the above criteria, Bolton & Menk will provide the
best value to the City for professional services for the 2025/26 Stormwater Erosion
Control Program. Therefore, it is the recommendation of the City Manager that the City
Council adopt Alternative No.1, as described above.
ATTACHMENT(S):
2025-26 Stormwater Erosion Control Mortensen-University Location Map.pdf
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