HomeMy WebLinkAboutA008 - Resolution approving the First Amendment to the ASSET contract with NAMI Central IowaITEM #:11
DATE:09-23-25
DEPT:CMO
SUBJECT:APPROVING THE FIRST AMENDMENT TO THE ASSET CONTRACT WITH
NAMI CENTRAL IOWA
COUNCIL ACTION FORM
BACKGROUND:
The City Council approved an Analysis of Social Services Evaluation Team (ASSET) contract
with NAMI of Central Iowa for FY 2025/26. There was a mix-up in the unit rate for Public
Education and Awareness that neither organization identified when the contract was originally
signed. The rate for Public Education and Awareness included in the contract is set at $8.02
per unit (per 1 staff hour). The unit rate should be $26.81 per unit.
To date, there have not been any reimbursement requests for this service. Staff has prepared
the attached contract amendment with the updated unit rate.
ALTERNATIVES:
1. Approve the first ASSET amendment contract with NAMI Central Iowa.
2. Do not approve.
CITY MANAGER'S RECOMMENDED ACTION:
Having the accurate unit rate is important for purchasing services. The ASSET contract
with NAMI Central Iowa contains an error, resulting in less funding being provided for
each units of service delivered. Staff has prepared a contract amendment that updates
the unit rate. It should be noted that this adjustment in the unit rate does not change
the overall allocation of $27,550 to NAMI. Therefore, it is the recommendation of the City
Manager that the City Council approve Alternative No. 1 above.
ATTACHMENT(S):
FY 2025-26 NAMI Contract.pdf
NAMI - First Amendment.pdf
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CONTRACT FOR HUMAN SERVICES
THIS AGREEMENT, made and entered into the 1st day of July, 2025, by and between
the CITY OF AMES, IOWA, a municipal corporation organized and existing pursuant to the
laws of the State of Iowa (hereinafter sometimes called "City") and NAMI Central Iowa (a
nonprofit corporation or governmental unit organized and existing pursuant to the laws of the State
of Iowa and hereinafter called "Provider");
WITNESSETH THAT:
WHEREAS, the City of Ames has, by its City Council acting in open and regular session,
determined that certain services and facilities to be provided to the City of Ames and its citizens
by Provider, such services and facilities being hereinafter described and set out, should be
purchased in accordance with the terms of a written agreement as hereinafter set out, in accordance
with all applicable Federal, State, and Local laws or regulations, and
WHEREAS, the purchase of these services constitutes a public purpose by supporting,
educating, and advocating for those persons with mental illness and th eir families through
support groups, individual support, and wellness center;
NOW, THEREFORE, the parties hereto have agreed and do agree as follows:
I
PURPOSE
The purpose of this Agreement is to procure for the City of Ames and its citizens certain
services and facilities as hereinafter described and set out; to establish the methods, procedures,
terms and conditions governing payment by the City of Ames for such services; and, to establish
other duties, responsibilities, terms and conditions mutually undertaken and agreed to by the
parties hereto in consideration of the services to be performed and monies paid.
II
SCOPE OF SERVICES
Provider shall provide the services and facilities to the City of Ames and its citizens as set
out in the Provider’s 2025/26 ASSET proposal. The Provider’s proposal is incorporated into and
made part of this agreement by this reference and shall be considered Exhibit “A” of the agreement.
Exhibit “A” is available for viewing by the public in the Ames City Clerk’s office. The programs
or services must conform to the standardized definitions used by the Analysis of Social Services
Evaluation Team (ASSET), and unit costs must be consistent between all ASSET funders.
The cost per unit of service shall equal that proposed cost indicated in the Provider’s
ASSET Budget Forms. In the event that actual ASSET funds or other revenues differ from the
Provider’s request, the cost per unit shall remain as requested, but the number of units provided
shall be adjusted.
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The City will be contracting for services at the cost per unit indicated, not to exceed the
following amounts:
SERVICE COST PER UNIT UNITS AMOUNT
Activity and Resource Center $422.21 29 $12,400.00
Advocacy for Social Development for
Family and Peer Support $283.14 1 $550.00
Public Education and Awareness $8.02 1,670 $13,400.00
Advocacy for Social Development:
Family and Peer Education $359.46 3 $1,200
III
METHOD OF PAYMENT
A. All payments to be made by the City of Ames pursuant to this Agreement shall be
made on a reimbursement basis for services provided in amounts not to exceed those outlined in
Section II above.
B. The City will disburse payment monthly on requisition of Provider.
C. Requisitions for disbursement shall be made in such form and in accordance with
such procedures as the Director of Finance for the City shall prescribe. Said form shall include but
not be limited to an itemization of the nature and amount of services provided and must be filled
out completely.
D. The maximum total amount payable by the City of Ames under this agreement is
$27,550.00 as detailed in the SCOPE OF SERVICES (Section II of this contract), and no greater
amount shall be paid.
E. The Provider shall requisition for funds on a monthly basis. If Provider wishes to
request disbursement of funds on other than a monthly basis, the Provider must request in writing
that an alternate disbursement period be adopted and approved by the Director of Finance for the
City. Provider shall have up to 90 days from the date that services are provided to request payment
from the City. Any request made by Provider in excess of 90 days after services are provided shall
be deemed a waiver by the Provider and the City shall have no obligation to pay for said untimely
requests for payment. Failure to request reimbursement in a timely manner shall be grounds for
termination of this agreement by the City.
IV
FINANCIAL ACCOUNTING AND ADMINISTRATION
A. All monies disbursed under this Agreement shall be accounted for by the accrual
method of accounting or other generally accepted comprehensive basis.
B. All services for which payment is claimed shall be supported by documentation
evidencing in proper detail the nature and propriety of the charges. The City-provided claim form
shall be completed and include the service name, the unit cost claimed for each service, and the
client code where required. A client code shall be required for any service in which the individual
has entered the program through a third party referral, intake process, personal application, or
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emergency response. Exceptions shall include one-time educational sessions, confidential
telephone counseling, or where the identity and residency of a person cannot be reasonably
determined. The Provider may assign whatever client code it deems appropriate, as long as it can
be used to verify the client’s Ames or Story County residency and participation in City-subsidized
programs of service and/or sliding fee scale.
C. All checks or other accounting documents pertaining in whole or in part to this
Agreement shall be clearly identified as such and readily accessible for examination and audit by
the City or its authorized representative.
D. All records shall be maintained in accordance with procedures and requirements
established by the City Finance Director, and the City Finance Director may, prior to any
disbursement under this Agreement, conduct a pre-audit of record keeping and financial
accounting procedures of the Provider for the purpose of determining changes and modifications
necessary with respect to accounting for funds made available hereunder. All records and
documents required by this Agreement shall be maintained for a period of three (3) years following
final disbursement by the City.
E. At such time and in such form as the City may require, there shall be furnished to the
City such statements, records, reports, data, and information as the City may require with respect
to the use made of monies disbursed hereunder.
F. At any time during normal business hours, and as often as the City may deem
necessary, there shall be made available to the City for examination all records with respect to all
matters covered by this Agreement and Provider will permit the City to audit, examine, and make
excerpts or transcripts from such records.
G. Monies provided under this agreement shall not be used as matching funds for a grant
to fund activities in any county other than Story County.
H. If Provider’s annual budget is over $250,000, within six months of the end of the
Provider’s fiscal year the Provider shall submit to the City an annual financial audit prepared by
an independent certified public accounting firm and a copy of IRS Form 990. If Provider’s annual
budget is $250,000 or less, within six months of the end of the Provider’s fiscal year the Provider
shall submit to the City a copy of IRS Form 990 and a balance sheet prepared externally and
independently. Failure to submit documentation in accordance with this section shall result in
withholding payments under this contract. If withheld, payments may resume when required
documentation is delivered to the City and City staff has had a reasonable period to review it.
I. The Provider agrees to participate in the Clear Impact Scorecard outcomes
measurement system, or an equivalent outcomes measurement system identified by the City. The
provider shall identify a minimum of one (1) performance measure acceptable to the Cit y, and
shall regularly update the outcomes measurement system with the Provider’s progress and
achievements in relation to such outcome(s). The Provider shall not be entitled to payment from
the City under this Agreement if the Provider has not provided updated progress and achievement
reports to the City’s satisfaction.
V
DURATION
This Agreement shall be in full force and effect from and after July 1, 2025, until June
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30, 2026. Provider will continue to provide services under this agreement for the entire term of the
agreement, even if the City funds are exhausted prior to the end of the term of the agreement. The
City Council may terminate this Agreement by giving written notice to the Provider at least sixty
(60) days before the effective date of such termination. From and after the effective date of
termination the City shall have no obligation to pay Provider for any services provided under this
Agreement.
VI
DISCRIMINATION PROHIBITED
In accordance with Chapter 14 of the Municipal Code, no person shall, on the grounds of
age, race, color, creed, religion, national origin, disability, sexual orientation, sex, or gender
identity be excluded from participation in, be denied the benefits of, or be subjected to
discrimination under any program or activity funded in whole or in part with funds made available
under this Agreement.
IN WITNESS WHEREOF the parties hereto have, by their authorized representatives,
set their hand and seal as of the date first above written.
CITY OF AMES, IOWA ATTEST:
BY______________________________ __________________________________
John Haila, Mayor Renee Hall, City Clerk
AGENCY Organization Address (please print):
BY______________________________ __________________________________
Authorized Representative
__________________________________
Print Name: Phone Number:
_________________________________ __________________________________
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AMENDMENT NO. 1 TO CONTRACT FOR HUMAN SERVICES
BETWEEN THE CITY OF AMES AND NAMI CENTRAL IOWA
WHEREAS, effective July 1, 2025, the City of Ames and NAMI Central Iowa entered into an
agreement for funding for social services to be provided by NAMI Central Iowa through the
City’s ASSET program; and,
WHEREAS, the parties wish to amend the agreement by the City around the cost of services,
THEREFORE, the parties agree to amend their FY2025/26 prior agreement as follows:
1. Under Section II, “SCOPE OF SERVICES,” pertaining to the cost of services, the
following unit rates will be:
SERVICE COST PER UNIT UNITS AMOUNT
Activity and Resource Center $422.21 29 $12,400
Advocacy for Social Development for
Family and Peer Support
$283.14 1 $550
Public Education and Awareness $62.81 213 $13,400
Advocacy for Social Development:
Family and Peer Education
$359.46 3 $1,200
2. All other provisions of the original agreement remain in full force and effect.
IT WITNESS WHEREOF, the parties hereto have, by their authorized representatives, set their
hand and seal:
CITY OF AMES, IOWA ATTEST:
BY: __________________________ ____________________________
John A. Haila, Mayor Renee Hall, City Clerk
Date signed:___________________
[Continued on next page]
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Amendment to agreement between City
of Ames and NAMI Central Iowa
NAMI Central Iowa (AGENCY) Organization Address (please print):
BY:_____ Roxanne Petersen, President/ CEO___
424 5th St. Ames, IA 50010
Phone Number: 515-292-9400
Date signed:____9/17/2025______
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