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~Master - September 23, 2025, Regular Meeting of the Ames City Council
1.Proclamation for "Suicide Prevention Awareness Month," September 2025 2.Proclamation for "Fire Prevention Week," October 5-11, 2025 3.Motion approving payment of claims 4.Motion approving Report of Change Orders for period of September 1-15, 2025 5.Motion approving Summary of Minutes of the Regular City Council Meeting on September 9, 2025, and Special City Council Meeting on September 16, 2025 6.Motion approving new 5-Day (October 23-27, 2025) Special Class C Retail Alcohol License - Gateway Hotel & Conference Center, 1800 Christensen Drive, Pending Dramshop Review 7.Motion approving Permanent Premise Transfer for Special Class C Retail Alcohol License - AW Group LLC (Board and Brush), 405 Northwestern Avenue, Pending Dramshop Review 8.Motion approving the renewal of the following Beer Permits, Wine Permits & Liquor Licenses: a. Aldi Inc 48, 108 South 5 th Street, Class B Retail Alcohol License b. Boulder Tap House, 114 South Duff Avenue, Class C Retail Alcohol License c. Flip'N Jacks Pancake House & Eatery, 1520 South Dayton Place, Class C Retail Alcohol License d. Hampton Inn & Suites Ames, 2100 Southeast 16 th Street, Special Class C Retail Alcohol License, Pending Dramshop Review e. Hy-Vee Food & Drugstore 2, 640 Lincoln Way, Class E Retail Alcohol License f. Hy-Vee Food Store 1, 3800 W. Lincoln Way, Class E Retail Alcohol License g. Macubana, 116 Welch Avenue, Special Class C Retail Alcohol License, Pending Dramshop Review AGENDA REGULAR MEETING OF THE AMES CITY COUNCIL COUNCIL CHAMBERS - CITY HALL SEPTEMBER 23, 2025 NOTICE TO THE PUBLIC: The Mayor and City Council welcome comments from the public during discussion. The Standards of Decorum, posted at the door and available on the City website, define respectful conduct for public participation. If you wish to speak, please fill out the form on the tablet outside the door to the Council Chambers or scan the QR Code to the right to fill out the same form on a personal device. When your name is called, please step to the microphone, state your name for the record, and keep your comments brief so that others may have the opportunity to speak. REGULAR MEETING OF THE AMES CITY COUNCIL** **Regular City Council Meeting will immediately follow the Ames Area Metropolitan Planning Organization Transportation Policy Committee. CALL TO ORDER : 6:00 p.m. PROCLAMATIONS: CONSENT AGENDA : All items listed under the Consent Agenda will be enacted by one motion. There will be no separate discussion of these items unless a request is made prior to the time the Council members vote on the motion. 1 h. Sips and Paddy's Irish Pub, 126 Welch Avenue, Class C Retail Alcohol License with Outdoor Service, Pending Dramshop Review 9.Motion to accept the Fitch Family Indoor Aquatic Center Monthly Report 10.Motion to continue the temporary suspension of certain Civil Service hiring practices for the Police Department 11.Resolution approving the First Amendment to the ASSET contract with NAMI Central Iowa 12.Resolution approving and adopting Supplement No. 2025-4 to the Municipal Code 13.Resolution approving the Updated City Council Values, Goals, and Tasks for January 1, 2024, to December 31, 2025 14.Resolution approving revisions to Purchasing Policies and Procedures effective September 23, 2025 15.Resolution certifying Iowa DOT Iowa Clean Air Attainment Program (ICAAP) Grant Application for the 2025/26 Intelligent Transportation System Program Phase 5 16.Resolution approving Professional Services Agreement with WHKS & Co., of Ames, IA, for the 2025/26 Shared Use Path System Expansion - South Dayton Avenue in an amount not to exceed $89,500 17.Resolution approving Professional Services Agreement with Shive-Hattery, Inc., of West Des Moines, IA, for the 2023/24 Multi-Modal Roadway Improvements (Somerset Improvements - Stange Road) in an amount not to exceed $55,000 18.Resolution approving 2025/26 Stormwater Erosion Control Program (Worrell Creek) Professional Services Agreement from Bolton and Menk of Ames, IA, in the amount of $90,000 19.Resolution approving fourth amendment to lease with T-Mobile Central LLC, for cellular antennas on BRET water tower 20.Resolution awarding contract to WESCO, of Des Moines, IA, for the purchase of single and three-phase pad mounted transformers in the amount of $313,701.53 21.Resolution awarding a contract to Sound Productions, LLC, of Irving, TX, for the purchase of sound system equipment for the Ames City Hall Auditorium in the amount of $87,300 22.Resolution awarding a contract to Helfrich Brothers Boiler Works, Inc., of Lawrence, MA, for Inconel overlaid Boiler Tubes for the Power Plant in the amount of $56,000 23.Resolution awarding contract to Stivers Ford Lincoln, of Waukee, IA, for one Ford Lightning in the amount of $62,195 24.Resolution waiving the City's Purchasing Policy requirement for competitive bidding and awarding a contract to Robb's Tree and Stump Service, of Story City, IA, for line clearance for the 69kV Transmission Line Reconstruction in the amount of $55,000 25.Resolution waiving the City's Purchasing Policy Requirement for competitive bidding and awarding traffic signal poles purchase to CSLA Iowa, the Iowa Agent for Millerbernd, of Des Moines, IA, in the amount of $58,686 for 2025/26 Traffic Signal Program 26.Resolution approving preliminary plans and specifications for the construction of the 2025/26 Traffic Signal Program, setting October 22, 2025, as the bid due date and October 28, 2025, as the date of Public Hearing 27.Resolution approving preliminary plans and specifications for the 2024/25 CDBG Infrastructure Program (S Russell Avenue - S 4th St to Lincoln Way) project, setting October 8, 2025, as the bid due date and October 14, 2025, as the date of Public Hearing 28.Resolution approving preliminary plans and specifications for the 2024/25 CDBG Infrastructure Program (S Riverside Drive - S 4th St to Lincoln Way) project, setting October 8, 2025, as the bid due date and October 14, 2025, as the date of Public Hearing 29.Minor Final Plat for Billy Sunday Subdivision: 2 a. Resolution approving a Waiver of Sidewalk/Shared Use Path Installation along Billy Sunday Road b. Resolution approving a Minor Final Plat 30.Resolution approving a Plat of Survey for a Boundary Line Adjustment and Accepting Dedication of Right-of-Way at 4914 and 5002 Ontario Road 31.Resolution setting October 14, 2025, as date of Public Hearing to transfer Vacated Alley to Alpha Iota Association of Phi Gamma Delta (325 Ash Avenue) 32.Resolution setting October 14, 2025, as date of Public Hearing for Digital Billboard Lease Agreement on the western third of 731 Billy Sunday Road with Lamar Advertising Company 33.Resolution approving partial completion of public improvements and reducing financial security on file for Ansley Subdivision 1st Addition to $114,669.25 34.Resolution approving partial completion of public improvements and reducing financial security on file for Ansley Subdivision 3rd Addition to $94,203.50 35.Resolution accepting the 2024/25 Shared Use Path System Expansion as completed by Howrey Construction, Inc., of Bondurant, IA, in the amount of $248,731.99 36.Updates to Chapter 28, Electric Rate Modifications: a. Motion directing City Attorney to draft modifications to Section 28 of the Ames Municipal Code 37.Resolution recommending the proposed Chautauqua Park and Ridgewood Historic District for the National Register of Historic Places 38.Resolution approving Rezoning Agreement with Master Plan for 3220 Cameron School Road 39.Resolution awarding contract to Story Construction Co., of Ames, IA, for Construction Manager as Advisor services for construction of the Resource Recovery and Recycling Campus in the amount of $1,249,640 40.Presentation of findings for the E Lincoln Way (Duff Avenue to S Skunk River) Corridor Study 41.Hearing on first amendment to the FY 2025/26 Adopted Budget a. Resolution amending the fiscal year 2025/26 budget to increase expenditures by $114,995,065 for carryover amounts from fiscal year 2024/25 and other significant changes to the fiscal year 2025/26 budget 42.Hearing on sale and issuance of General Obligation Corporate Purpose Bonds, Series 2025A and providing for the Levy of Taxes to pay the same: a. Resolution accepting bids and authorizing the sale and issuance of General Obligation Bonds in an amount not to exceed $13,735,000 43.Hearing on proposal to enter into a sewer revenue loan and disbursement agreement to PUBLIC FORUM: This is a time set aside for comments from the public on topics of City business other than those listed on this agenda. Please understand that the Council will not take any action on your comments at this meeting due to requirements of the Open Meetings Law, but may do so at a future meeting. ELECTRIC: PLANNING AND HOUSING: PUBLIC WORKS: HEARINGS: 3 borrow money thereunder in a principal amount not to exceed $337,000 for the Ioway Creek Stabilization Project a. Resolution authorizing and approving Loan and Disbursement Agreement, providing for the issuance and securing the payment of $337,000 Sewer Revenue Bonds, Series 2025 and authorizing the related reduction of the interest rate on the Sewer Revenue Bond, Series 2023B 44.Hearing on 2025/26 Shared Use Path Maintenance Contract No. 1: a. Motion accepting report of bids b. Resolution approving final plans and specifications and awarding a contract to TK Concrete, of Pella, IA, in the amount of $135,384 45.First reading of Ordinance regarding Establishment of Nonresident Sanitary Sewer Rate and certain Water & Pollution Control fees 46.Third reading and adoption of ORDINANCE NO. 4572 relating to rezoning of property at 3220 Cameron School Road from "A" (Agriculture) to "CGS" (Convenience General Service) and "FS-RM" (Floating Suburban Medium-Density Residential) Zone with Masterplan 47.Participation with agencies, boards and commissions: a. Discover Ames (ACVB) b. Ames Regional Economic Alliance (AREA) c. Story County Emergency Management Agency (SCEMA) d. Ames Transit Agency Board of Trustees ORDINANCES: DISPOSITION OF COMMUNICATIONS TO COUNCIL : REPORT OF GOVERNING BODY: COUNCIL COMMENTS : ADJOURNMENT: Please note that this agenda may be changed up to 24 hours before the meeting time as provided by Section 21.4(2), Code of Iowa. 4 To:Mayor & City Council From:Renee Hall, City Clerk Date:September 23, 2025 Subject:Report of Contract Change Orders Item No. 4 MEMO The Report of Change Orders for the period of September 1-15, 2025, is attached for the City Council's review and consideration. ATTACHMENT(S): Change Order Report - September 1-15, 2025.docx City Clerk's Office 515.239.5105 main 515.239.5142 fax 515 Clark Ave. P.O. Box 811 Ames, IA 50010 www.CityofAmes.org 5 REPORT OF CONTRACT CHANGE ORDERS Department General Description of Contract Contract Change No. Original Contract Amount Contractor/ Vendor Total of Prior Change Orders Amount this Change Order Change Approved By Purchasing Contact (Buyer) Parks & Recreation Ada Hayden Heritage Park Path Replacement Project 1 $1,136,861.94 Caliber Concrete $0.00 $6,548.00 K. Abraham AM Fleet & Facilities Services for Downtown Plaza 6 $5,000.00 Simmons Perrine Moyer Bergman $94,900.00 $49,100.00 P. Goldbeck KS Public Works 2023/24 Water System Improvements (Kellogg Ave - 7th - 13th) & 11th Street - Burnett to Kellogg) 1 $808,389.46 Jet Drain Services, LLC $0.00 $12,525.00 M. Bryngelson KS Fleet & Facilities Ames City Hall Interior Updates Phase II 3 $336,500.00 GTG Construction, LLC $24,009.89 $684.87 C. Mellies AM Public Works 2019/24 Low Point Drainage Improvements 1 $523,245.20 Iowa Water & Waste Systems LLC $0.00 $6,000.00 M. Bryngelson KS Public Works 2019/24 Low Point Drainage Improvements 2 $523,245.20 Iowa Water & Waste Systems LLC $6,000.00 $2,000.00 M. Bryngelson KS Period: 1st – 15th 16th – End of Month Month & Year: September 2025 For City Council Date: September 23, 2025 6 Department General Description of Contract Contract Change No. Original Contract Amount Contractor/ Vendor Total of Prior Change Orders Amount this Change Order Change Approved By Purchasing Contact (Buyer) Parks & Recreation Bid Package 06-1 General Carpentry Work for Fitch Family Indoor Aquatic Center 9 $1,016,000.00 Lansink Construction, Inc. $58,214.00 $33,224.00 K. Abraham KS 7 To:Mayor & City Council From:City Clerk's Office Date:September 23, 2025 Subject:Approval of Minutes Item No. 5 MEMO Attached are the minutes from the Regular City Council Meeting on September 9, 2025, and Special City Council Meeting on September 16, 2025. ATTACHMENT(S): C25-0909 Summary.pdf C25-0916 Summary.pdf City Clerk's Office 515.239.5105 main 515.239.5142 fax 515 Clark Ave. P.O. Box 811 Ames, IA 50010 www.CityofAmes.org 8 1 SUMMARY OF MINUTES OF THE REGULAR MEETING OF THE AMES CITY COUNCIL AMES, IOWA SEPTEMBER 9, 2025 The Regular Meeting of the Ames City Council was called to order by Mayor John Haila at 6:00 p.m. on the 9th day of September, 2025, in the City Council Chambers in City Hall, 515 Clark Avenue, pursuant to law. Present were Council Members Bronwyn Beatty- Hansen, Amber Corrieri, Tim Gartin, Anita Rollins, and Rachel Junck. Ex officio Emily Boland was also present. Council Member Gloria Betcher joined the meeting electronically. CONSENT AGENDA: Mayor Haila stated that staff requested to pull Item No. 7. Moved by Gartin, seconded by Junck, to approve the consent agenda less Item No. 7. 1. Motion approving payment of claims. 2. Motion approving Report of Change Orders for period of August 16 -31, 2025 3. Motion approving Summary of Minutes of the Regular City Council Meeting on August 26, 2025, and Special City Council Meeting on September 3, 2025 4. Motion approving Civil Service Candidates 5. Motion approving new Class E Retail Alcohol License - MEGA SAVER, 3111 S Duff, effective October 1, 2025 6. Motion approving the renewal of the following Beer Permits, Wine Permits & Liquor Licenses: a. Kum & Go #0217, 3111 S. Duff Avenue, Class E Retail Alcohol License b. Lalo's Liquor Store Inc, 809 Wheeler Street #105, Class E Retail Alcohol License c. Dollar General Store #22303 3407 Lincoln Way, Class B Retail Alcohol License d. AJ's Ultra Lounge, 2401 Chamberlain Street, Class C Retail Alcohol License with Outdoor Service, Pending Dramshop Review e. Neighborhood Liquor Mart, 3505 Lincoln Way Ste 105, Class E Retail Alcohol License 7. Motion approving revisions to City's Street Banner Policy 8. Motion authorizing the Mayor to sign a Certificate of Consistency with the 2024 - 2028 City of Ames CDBG Consolidated Plan on behalf of YSS for renewal funding under the State of Iowa Emergency Solutions Grant (ESG) and Shelter Assistance Fund (SAF) Programs 9. RESOLUTION NO. 25-442 approving request from Fitness Sports Ames for modified road closures for Turkey Trot on November 27, 2025 10. RESOLUTION NO. 25-443 waiving enforcement of Section 19.9 of Ames Municipal Code from 4:00 p.m. to 8:00 p.m. on Saturday, June 27, 2026, and from 3:30 a.m. to 1:00 p.m. on Sunday, June 28, 2026, to allow Iowa Multisport, LLC., to utilize two motorized golf carts or similar type vehicles on the Ada Hayden Heritage Park Trails for the Ames Triathlon 11. RESOLUTION NO. 25-444 accepting FAA Airport Improvement Program (AIP) 9 2 Grant Agreement – Airport Airside Improvements (Runway 01-19 Reconstruction) 12. RESOLUTION NO. 25-445 setting September 23, 2025, as date of public hearing for Digital Billboard Lease Agreement with Lamar Advertising Company 13. RESOLUTION NO. 25-446 setting the date for sale of General Obligation Corporate Purpose Bonds, Series 2025A for September 23, 2025, and authorizing the use of preliminary official statement in connection therewith 14. RESOLUTION NO. 25-447 setting September 23, 2025, as date of public hearing for first amendment to FY 2025/26 Adopted Budget 15. RESOLUTION NO. 25-448 setting September 23, 2025, as date of public hearing on proposal to enter into a Sewer Revenue and Disbursement Agreement and to borrow money thereunder 16. RESOLUTION NO. 25-449 approving plans and specifications for the 2025 Battery Electric Bus Facility Improvement Project, setting October 8, 2025, as the bid due date, and October 14, 2025, as the date of Public Hearing 17. RESOLUTION NO. 25-450 approving Change Order No. 1 with ASK Studios of Des Moines, IA, in the amount of $53,524.03 for On-Call Architecture and Engineering Services Contract for CyRide 18. RESOLUTION NO. 25-451 approving contract and bond for the 2025/26 Water System Improvements Program (E. 14th St & Meadowlane Ave) Project with Jet Drain Services, LLC of Ames, IA, in the amount of $314,426 19. RESOLUTION NO. 25-452 approving contract and bond for the 2024/25 Multi- Modal Roadway Improvements (6th Street, North of City Hall) with MidState Solution, LLC of Baxter, IA, in the amount of $125,151.50 20. RESOLUTION NO. 25-453 approving Plat of Survey for a Boundary Line Adjustment in rural Story County in the Ames Urban Fringe at 1568 & 2066 Stagecoach Road 21. RESOLUTION NO. 25-454 accepting the 2022/23 Airport Improvements Program (South Apron Rehabilitation) as completed by Con-Struct, Inc., of Ames, IA, in the amount $1,251,928.25 22. Lloyd Kurtz Mini Pitch Project: a. RESOLUTION NO. 25-455 accepting Bid Package No. 1, with changes, as completed by Caliber Concrete LLC, of Adair, IA, in the amount of $186,640.37 b. RESOLUTION NO. 25-456 accepting Bid Package No. 2 as completed by Caliber Concrete LLC, of Adair, IA, in the amount of $109,300 c. RESOLUTION NO. 25-457 accepting Bid Package No. 3 as completed by Van Maanen Electric, Inc., of Newton, IA, in the amount of $7,610 23. RESOLUTION NO. 25-458 accepting completion of public improvements and releasing the financial security on file for Amy & Corey Schmidt Sidewalk, 4004 & 4008 Cochrane Parkway Roll Call Vote: 6-0. Motions/Resolutions declared carried/adopted unanimously, signed by the Mayor, and hereby made a portion of these Minutes. REVISIONS TO STREET BANNER POLICY: Mayor Haila noted that Iowa State University (ISU) had requested two further changes to the banner policy regarding University Boulevard – Lincoln Way to Mortensen Road: 1) that requests are coordinated 10 3 with University Marketing and Communications, 515-294-7958 and 2) the length of the season is April – November. Council Member Betcher requested that references to the Main Street Cultural District be replaced with Ames Main Street. Moved by Gartin, seconded by Corrieri, to approve revisions to City's Street Banner Policy with the following additional revisions: 1) that requests for banners on University Boulevard – Lincoln Way to Mortensen Boulevard are coordinated with University Marketing and Communications, 515-294-7958, and 2) the length of the season for banners on University Boulevard – Lincoln Way to Mortensen Boulevard is April – November, and 3) references to the Main Street Cultural District with Ames Main Street. Vote on Motion: 6-0. Motion declared carried unanimously. PUBLIC FORUM: Mayor Haila opened the Public Forum. Bo Gilbert, Huxley resident, encouraged the City Council to follow the example of Iowa City in divesting from Israel and companies supporting the genocide in Gaza. The Public Forum was closed by Mayor Haila when no one came forward to speak. AMENDMENT TO FY 2025/26 ASSET CONTRACT WITH THE SALVATION ARMY: Assistant City Manager Pa Vang Goldbeck presented the revisions to the ASSET contract with The Salvation Army (TSA) to spread out expenditures of emergency shelter funding across the funding period to ensure funding is available year-round. Mayor Haila opened and closed the Public Input when no one came forward to speak. Moved by Gartin, seconded by Corrieri, to adopt RESOLUTION NO. 25-459 approving amendment to FY 2025/26 ASSET contract with The Salvation Army. Roll Call Vote: 6-0. Resolution declared adopted unanimously, signed by the Mayor, and hereby made a portion of these minutes. DEVELOPER INCENTIVE REQUESTS: Planning and Housing Director Kelly Diekmann presented the requests for incentives for four projects in the North Development Area and two projects in the South Development Area. Mayor Haila opened the Public Input. Justin Dodge, Hunziker Companies, discussed the challenges facing residential development from a developer perspective and answered questions from the City Council. Mayor Haila closed the Public Input when no one came forward to speak. Moved by Gartin, seconded by Corrieri, to direct staff to engage developers with respect 11 4 to Options 1-3 as presented in the Staff Report. Motion withdrawn. The City Council reached consensus around supporting continuing staff discussions with developers and looking forward to future presentations by staff with examples of possible incentive packages including varying elements and levels of assistance. Ex officio Emily Boland left the meeting at 7:35 p.m. FIRE STATION NO. 2 RELOCATION: City Manager Schainker noted that the relocation of Fire Station No. 2 would require a bond referendum, which can only be placed on the ballot in November elections. The deadline for adding it to the November 2025 ballot is September 18. Moved by Beatty-Hansen, seconded by Rollins, to address Fire Station No. 2 Relocation in 2026. The Council Members discussed considerations including the timeline for educating the public, voter turnout, decreasing attention spans, increasing construction prices, and examples of past bond referenda. Fire Chief Rich Higgins noted that the number one question he receive s when engaging with the public was when Fire Station No. 2 would be relocated . Motion withdrawn. Moved by Corrieri, seconded by Betcher, to schedule a Special Meeting of the City Council to consider placing a bond referendum for Fire Station No. 2 Relocation on the ballot in November 2025. Vote on Motion: 5-1, Gartin dissenting. Motion declared carried. USDA RURAL ENERGY SAVINGS PROGRAM: Electric Services Director Donald Kom and Sustainability Coordinator Nolan Sagan presented the staff request to submit an application for the Rural Energy Savings Program (RESP), which would provide the City with a no-cost federal loan that would be used to pay the up-front cost for energy upgrades for utility customers. Mayor Haila opened and closed the Public Input when no one came forward to speak. Moved by Betcher, seconded by Rollins, to adopt RESOLUTION NO. 25-460 establishing an energy upgrade program and authorizing staff to submit a federal loan application for the USDA Rural Energy Savings Program in the amount up to $15,000,000. Roll Call Vote: 5-1, Gartin dissenting. Resolution declared adopted, signed by the Mayor, and hereby made a portion of these minutes. DANFOSS REQUEST FOR WAIVER OF SIDEWALK INSTALLATION 12 5 REQUIREMENT: Director Diekmann presented the Council Action Form. Moved by Gartin, seconded by Corrieri, to adopt RESOLUTION NO. 25-461 approving request from Danfoss to waive sidewalk installation requirement at 2800 E. 13 th Street. Roll Call Vote: 6-0. Resolution declared adopted unanimously, signed by the Mayor, and hereby made a portion of these minutes. SECOND READING OF ORDINANCE RELATING TO REZONING OF PROPERTY AT 3220 CAMERON SCHOOL ROAD FROM “A” (AGRICULTURE) TO “CGS” (CONVENIENCE GENERAL SERVICE) AND “FS-RM” (FLOATING SUBURBAN MEDIUM-DENSITY RESIDENTIAL) ZONE WITH MASTERPLAN: Moved by Beatty- Hansen, seconded by Rollins, to pass on second reading an ordinance Relating to Rezoning of Property at 3220 Cameron School Road From “A” (Agriculture) To “CGS” (Convenience General Service) and “FS-RM” (Floating Suburban Medium-Density Residential) Zone with Masterplan. Roll Call Vote: 6-0. Motion declared carried unanimously. THIRD READING AND ADOPTION OF ORDINANCE NO. 4569 ON ZONING TEXT AMENDMENT TO AMEND THE PUD OVERLAY OPEN SPACE STANDARD FOR INFILL SITES: Moved by Corrieri, seconded by Rollins, to pass on third reading and adopt ORDINANCE NO. 4569 on Zoning Text Amendment to amend the PUD Overlay Open Space Standard for Infill Sites. Roll Call Vote: 6-0. Motion declared carried unanimously. THIRD READING AND ADOPTION OF ORDINANCE NO. 4570 REZONING PROPERTY LOCATED AT 2715 DAYTON AVENUE FROM AGRICULTURAL (A) TO GOVERNMENT/AIRPORT DISTRICT (S-GA): Moved by Beatty-Hansen, seconded by Rollins, to pass on third reading and adopt ORDINANCE NO. 4570 rezoning property located at 2715 Dayton Avenue from Agricultural (A) to Government/Airport District (S - GA). Roll Call Vote: 6-0. Motion declared carried unanimously. THIRD READING AND ADOPTION OF ORDINANCE NO. 4571 FOR 400 SOUTH 4TH STREET PUD OVERLAY WITH SITE DEVELOPMENT PLAN: Moved by Rollins, seconded by Corrieri, to pass on third reading and adopt ORDINANCE NO. 4571 for 400 South 4th Street PUD Overlay with Site Development Plan. Roll Call Vote: 6-0. Motion declared carried unanimously. DISPOSITION OF COMMUNICATIONS TO COUNCIL: None. REPORT OF GOVERNING BODY: None COUNCIL COMMENTS: The Mayor and City Council Members reported on various events attended, upcoming meetings, community events, and items of interest. ADJOURNMENT: Moved by Corrieri, seconded by Junck, to adjourn the meeting at 8:21 13 6 p.m. Vote on Motion: 6-0. Motion declared carried unanimously. __________________________________ ________________________________ Jeramy Neefus, Principal Clerk John A. Haila, Mayor __________________________________ Renee Hall, City Clerk 14 1 SUMMARY OF MINUTES OF THE SPECIAL MEETING OF THE AMES CITY COUNCIL AMES, IOWA SEPTEMBER 16, 2025 The Special Meeting of the Ames City Council was called to order by Mayor John Haila at 6:00 p.m. on the 16th day of September 2025, in the City Council Chambers in City Hall, 515 Clark Avenue, pursuant to law. Present were Council Members Bronwyn Beatty- Hansen, Gloria Betcher, Amber Corrieri, Tim Gartin, Anita Rollins, and Rachel Junck. Ex officio Emily Boland was absent. CONSENT AGENDA: Moved by Beatty-Hansen, seconded by Betcher, to approve the consent agenda. 1. Motion authorizing the Mayor to sign a Certificate of Consistency with the 2024 - 2028 City of Ames CDBG Consolidated Plan on behalf of The Bridge Home (TBH) for renewal funding under the State of Iowa Emergency Solutions Grant (ESG) and Shelter Assistance Fund (SAF) Programs Vote on Motion: 6-0. Motion declared carried unanimously. FIRE STATION NO. 2 RELOCATION PROJECT: Fire Chief Rich Higgins, alongside Deputy Fire Chiefs Karen Tapper and Tom Hackett, explained several key benefits of relocating Fire Station No. 2 and reviewed the conceptual design. Chief Higgins presented the projected construction cost and noted that staff was requesting to place a referendum on the November 2025 ballot for the project. Moved by Beatty-Hansen, seconded by Gartin, to adopt RESOLUTION NO. 25-462 approving Alternative 1: Approve a resolution calling an election on proposal to enter into a General Obligation Loan Agreement and borrow money thereunder for Fire Station No. 2 Relocation Project. Roll Call Vote: 5-1, Gartin dissenting. Resolution declared adopted, signed by the Mayor, and hereby made a portion of these minutes. COUNCIL COMMENTS: The Mayor and City Council Members reported on various events attended, upcoming meetings, community events, and items of interest. ADJOURNMENT: Moved by Betcher, seconded by Beatty-Hansen, to adjourn the meeting at 7:06 p.m. Vote on Motion: 6-0. Motion declared carried unanimously. __________________________________ ________________________________ Renee Hall, City Clerk John A. Haila, Mayor 15 To:Mayor & City Council From:Jeramy Neefus, Principal Clerk Date:September 23, 2025 Subject:New 5-Day (October 23-27, 2025) Special Class C Retail Alcohol License - Gateway Hotel & Conference Center, 1800 Christensen Drive, Pending Dramshop Review Item No. 6 MEMO Please see the attached documentation for a motion approving new 5-Day (October 23-27, 2025) Special Class C Retail Alcohol License - Gateway Hotel & Conference Center, 1800 Christensen Drive, Pending Dramshop Review. ATTACHMENT(S): Gateway Vet Med 5-Day 10.23.25-10.27.25.pdf City Clerk's Office 515.239.5105 main 515.239.5142 fax 515 Clark Ave. P.O. Box 811 Ames, IA 50010 www.CityofAmes.org 16 Page 1 of 2 Applicant NAME OF LEGAL ENTITY FRIENDS OF ISU HOTEL HOLDINGS, LLC NAME OF BUSINESS(DBA) Gateway Hotel & Conference Center BUSINESS (515) 268-2209 ADDRESS OF PREMISES 1800 Christensen Drive PREMISES SUITE/APT NUMBER CITY Ames COUNTY Story ZIP 50010 MAILING ADDRESS 2100 Green Hills Drive CITY Ames STATE Iowa ZIP 50014 Contact Person NAME Beau Wisecup PHONE (515) 268-2209 EMAIL beau.wisecup@gatewayames.com License Information LICENSE NUMBER LICENSE/PERMIT TYPE Special Class C Retail Alcohol License TERM 5 Day STATUS Pending Dramshop Review TENTATIVE EFFECTIVE DATE Oct 23, 2025 TENTATIVE EXPIRATION DATE Oct 27, 2025 LAST DAY OF BUSINESS SUB-PERMITS Special Class C Retail Alcohol License PRIVILEGES 17 Page 2 of 2 Status of Business BUSINESS TYPE Limited Liability Company Ownership Individual Owners NAME CITY STATE ZIP POSITION % OF OWNERSHIP U.S. CITIZEN Douglas Drees Waukee Iowa 50263 Owner 1.00 Yes Insurance Company Information INSURANCE COMPANY Westfield Insurance POLICY EFFECTIVE DATE POLICY EXPIRATION DATE DRAM CANCEL DATE OUTDOOR SERVICE EFFECTIVE DATE OUTDOOR SERVICE EXPIRATION DATE BOND EFFECTIVE DATE TEMP TRANSFER EFFECTIVE DATE TEMP TRANSFER EXPIRATION DATE 18 To:Mayor and City Council From:Jeramy Neefus, Principal Clerk Date:September 23, 2025 Subject:Permanent Premise Transfer for Special Class C Retail Alcohol License - AW Group LLC (Board and Brush), 405 Northwestern Avenue, Pending Dramshop Review Item No. 7 MEMO Please see the attached documentation for a motion approving Permanent Premise Transfer for Special Class C Retail Alcohol License - AW Group LLC (Board and Brush), 405 Northwestern Avenue, Pending Dramshop Review. ATTACHMENT(S): AW Group Board and Brush Permanent Premise Transfer 2025.pdf City Clerk's Office 515.239.5105 main 515.239.5142 fax 515 Clark Ave. P.O. Box 811 Ames, IA 50010 www.CityofAmes.org 19 Page 1 of 2 Applicant NAME OF LEGAL ENTITY AW GROUP LLC NAME OF BUSINESS(DBA) AW GROUP LLC BUSINESS ADDRESS OF PREMISES 405 Northwestern Avenue PREMISES SUITE/APT NUMBER CITY Ames COUNTY Story ZIP 50010 MAILING ADDRESS 405 Northwestern Avenue CITY Ames STATE Iowa ZIP 50010 Contact Person NAME AMY WEBER PHONE 5152314025 EMAIL bbdream2023@gmail.com License Information LICENSE NUMBER BW0097985 LICENSE/PERMIT TYPE Special Class C Retail Alcohol License TERM 12 Month STATUS Pending Dramshop Review TENTATIVE EFFECTIVE DATE June 30, 2025 TENTATIVE EXPIRATION DATE June 29, 2026 LAST DAY OF BUSINESS SUB-PERMITS Special Class C Retail Alcohol License PRIVILEGES 20 Page 2 of 2 Status of Business BUSINESS TYPE Limited Liability Company Ownership No Ownership information found Insurance Company Information INSURANCE COMPANY Founders Insurance Company POLICY EFFECTIVE DATE POLICY EXPIRATION DATE DRAM CANCEL DATE OUTDOOR SERVICE EFFECTIVE DATE OUTDOOR SERVICE EXPIRATION DATE BOND EFFECTIVE DATE TEMP TRANSFER EFFECTIVE DATE Sep 1, 2025 TEMP TRANSFER EXPIRATION DATE 21 To:Mayor John Haila and Ames City Council Members From:Major Dan Walter, Ames Police Department Date:September 23, 2025 Subject:Beer Permits & Liquor License Renewal Item No. 8 MEMO The following licenses are eligible for renewal: a. Aldi Inc 48, 108 South 5 th Street, Class B Retail Alcohol License b. Boulder Tap House, 114 South Duff Avenue, Class C Retail Alcohol License c. Flip'N Jacks Pancake House & Eatery, 1520 South Dayton Place, Class C Retail Alcohol License d. Hampton Inn & Suites Ames, 2100 Southeast 16 th Street, Special Class C Retail Alcohol License, Pending Dramshop Review e. Hy-Vee Food & Drugstore 2, 640 Lincoln Way, Class E Retail Alcohol License f. Hy-Vee Food Store 1, 3800 W. Lincoln Way, Class E Retail Alcohol License g. Macubana, 116 Welch Avenue, Special Class C Retail Alcohol License, Pending Dramshop Review h. Sips and Paddy's Irish Pub, 126 Welch Avenue, Class C Retail Alcohol License with Outdoor Service, Pending Dramshop Review A review of Police Department records for the past 12 months found no liquor law violations for Aldi Inc. 48, Boulder Tap House, Flip'N Jack's, Hampton Inn & Suites, Hy-Vee Food & Drugstore 2, or Hy-Vee Food Store 1 . The Police Department recommends license renewal for these businesses. A review of police records for the past 12 months found Macubana was cited during a compliance check for serving alcohol to an underage person on May 2, 2025. A server asked for ID and the underage person presented their real ID showing them to be 20 years of age. The server said the establishment was very busy that night due to a wedding reception and said she just miscalculated the age. The Police Department will continue to monitor this establishment and encourage proper staffing when there are special events. Staff will also encourage the establishment to attend ID talks and quarterly bar meetings. There have been no other liquor law violations and the Police Department would recommend renewal. City Clerk's Office 515.239.5105 main 515.239.5142 fax 515 Clark Ave. P.O. Box 811 Ames, IA 50010 www.CityofAmes.org 22 A review of records for Sips and Paddy's Irish Pub found three citations for Minor on Premise. In two of the instances, officers verified a fake ID was used to gain entrance. The Police Department recommends renewal for this business. City Clerk's Office 515.239.5105 main 515.239.5142 fax 515 Clark Ave. P.O. Box 811 Ames, IA 50010 www.CityofAmes.org 23 To:Mayor and City Council From:Keith Abraham, Parks and Recreation Director Date:September 23, 2025 Subject:Fitch Family Indoor Aquatic Center Monthly Update Item No. 9 MEMO PROJECT UPDATE: In accordance with a previous directive, staff is required to keep the City Council informed of the construction status of the Fitch Family Indoor Aquatic Center (FFIAC) and will provide a written update at Council's second meeting of each month. Additionally, staff, along with representatives from Story Construction and RDG Planning and Design, will provide an in-person update once per quarter (January, April, July, & October). If anything occurs during the project that requires Council action, staff will present this in a timely manner. In accordance with this directive, the City's Construction Manager for the project, Story Construction, has provided a Project Status Report (Attachment A). Story Construction and RDG Planning and Design are 97% complete with reviewing shop drawings and submittals. This activity will continue until 100% complete. CHANGE ORDER SUMMARY: There were four change orders recently approved, and the changes thus far on the project are shown on the change order log (Attachment B). Staff directed contractors to implement the four change orders which are detailed below: 1. Moving a wall and additional tile work associated with converting the shower in Room 108 to a roll-in shower - $2,653 2. Addition of the donor wall (Attachment C) - $33,224 3. Addition of two automatic door operators in the universal changing room corridor - $9,757 4. Plumbing work associated with converting the shower in Room 108 to a roll in shower - $7,180 City Clerk's Office 515.239.5105 main 515.239.5142 fax 515 Clark Ave. P.O. Box 811 Ames, IA 50010 www.CityofAmes.org 24 To date, change orders for the project total $331,348, or 15.78% of the contingency budget. The contingency for this project is $2.1 million with a current balance of $1,768,652. There is also $1 million set aside for mitigation of contamination issues, which has not been used at this time. ATTACHMENT(S): Attachment A - Story Construction Monthly Project Status Update 2025-9.pdf Attachment B - Change Order Log - 9-23-25.pdf Attachment C - Donor Wall Rendering.pdf City Clerk's Office 515.239.5105 main 515.239.5142 fax 515 Clark Ave. P.O. Box 811 Ames, IA 50010 www.CityofAmes.org 25 Fitch Family Indoor Aquatic Center Monthly Project Status Report September 2025 *Natatorium: Wellness, Recreation and Lap Pools *Non-Natatorium: All supporting rooms outside of the Natatorium including Mechanical, Loading, Locker Rooms, Offices, Main Lobby & Check-In, and the Alternate Walk Path PROGRESS THIS PAST MONTH: 1. Lap Pool basin concrete was completed. 2. Rec Pool concrete footings and wall forming started. 3. Preparation for pool deck concrete started (includes underfloor electrical, plumbing, trench drains, and vapor barrier.) 4. Ductwork, plumbing, sprinkler and electrical rough-in wall inspections were completed in non- Natatorium. 5. Drywall hanging and finishing started in non-Natatorium. 6. Shower tile started in the Locker Room area. 7. Electrical equipment, mechanical equipment and plumbing installations continued in the Aquatic and Electrical Mechanical Rooms. 8. Perimeter sidewalk demolition, prep and installation progressed. 9. Rooftop insulated ductwork was completed. 10. Exterior signage was installed at the main entrance. 11. Building Envelope Consult inspections continued for vapor barrier, pool water stop and curtain wall glazing. Observation of the shower waterproofing install was completed. 12. Special inspections and testing of concrete and sitework continued. 13. Design team site visits and field observations continued. 14. Submittals and Requests for Information continued to be processed between the Bid Package Contractors, Story Construction, and RDG Planning & Design. WORK PLANNED FOR NEXT MONTH: 1. Rec Pool excavation and concrete will continue. 2. Pool deck concrete will start. 3. Drywall in the non-Natatorium will be substantially complete and painting will start. 4. Polished concrete mock up will be placed for review. 5. Mechanical, Plumbing and Electrical will continue in the Aquatic and Electrical Mechanical Rooms. 6. Curtain wall framing and glazing will be installed at the main entrance. 7. Exterior precast power wash will be completed. Page 1 of 15 26 8. Exterior signage will be complete. 9. Decorative metal panel installation will start. 10. Perimeter sidewalk demolition, prep and installation will continue. 11. Sidewalk backfill and final dirt grading started. 12. Landscape plantings will start. 13. Alliant Energy will install the gas service piping to the meter set. 14. Building Envelope Consult inspections will continue for vapor barrier, pool water stop and curtain wall glazing. 15. Special inspections and testing of concrete and sitework will continue. 16. Development of the Crew Workflow Plans for the pools, interior finishes and site improvements will continue. SCHEDULE SUMMARY: Construction Substantial Completion Date: January 20, 2026 PROJECT PHOTOS: [Next page] Page 2 of 15 27 Aerial Photos Description Taken Date 09/15/2025 at 02:48 pm Upload Date 09/15/2025 at 03:50 pm Uploaded By Mitch Anderson Name DJI_0651.JPG Aerial Photos Description Taken Date 09/15/2025 at 02:48 pm Upload Date 09/15/2025 at 03:50 pm Uploaded By Mitch Anderson Name DJI_0649.JPG Story Construction Co. Printed on Tue Sep 16, 2025 at 09:53 am CDT Job #: 23401-01 Fitch Family Indoor Aquatic Center 115 N Elm Avenue Ames, Iowa 50010 AERIAL VIEW TO NORTHWEST AERIAL VIEW TO SOUTHWEST Page 3 of 15 28 Aerial Photos Description Taken Date 09/15/2025 at 02:55 pm Upload Date 09/15/2025 at 03:50 pm Uploaded By Mitch Anderson Name DJI_0655.JPG Aerial Photos Description Taken Date 09/15/2025 at 02:55 pm Upload Date 09/15/2025 at 03:50 pm Uploaded By Mitch Anderson Name DJI_0654.JPG Story Construction Co. Printed on Tue Sep 16, 2025 at 09:53 am CDT Job #: 23401-01 Fitch Family Indoor Aquatic Center 115 N Elm Avenue Ames, Iowa 50010 LAP POOL BASIN & START OF DECK REC POOL WALL FORMS AT SHALLOW END Page 4 of 15 29 Story Construction Co. Printed on Tue Sep 16, 2025 at 09:53 am CDT Job #: 23401-01 Fitch Family Indoor Aquatic Center 115 N Elm Avenue Ames, Iowa 50010 Progress Description Taken Date 08/26/2025 at 11:48 am Upload Date 09/02/2025 at 07:26 am Uploaded By Eli Rochleau Name 93A396C1-93C9-401C-B… Progress Description Taken Date 09/11/2025 at 09:05 am Upload Date 09/15/2025 at 08:35 am Uploaded By Eli Rochleau Name 80FF5E4C-69D6-4ABC-A… SIDEWALK PAVING SOUTHEAST CORNER NORTH ELEVATION SIGNAGE IN PROGRESS Page 5 of 15 30 Story Construction Co. Printed on Tue Sep 16, 2025 at 09:53 am CDT Job #: 23401-01 Fitch Family Indoor Aquatic Center 115 N Elm Avenue Ames, Iowa 50010 Progress Description Taken Date 09/11/2025 at 03:09 pm Upload Date 09/15/2025 at 07:44 am Uploaded By Eli Rochleau Name 352D79B7-3E91-4A5B-A… Progress Description Taken Date 09/15/2025 at 03:36 pm Upload Date 09/15/2025 at 03:37 pm Uploaded By Deb Thurmond Name IMG_2025_09_15_15_36… NORTH ELEVATION SIGNAGE IN PROGRESS NORTH ELEVATION SIGNAGE COMPLETE Page 6 of 15 31 Story Construction Co. Printed on Tue Sep 16, 2025 at 09:53 am CDT Job #: 23401-01 Fitch Family Indoor Aquatic Center 115 N Elm Avenue Ames, Iowa 50010 Progress Description Taken Date 09/12/2025 at 11:56 am Upload Date 09/15/2025 at 07:44 am Uploaded By Eli Rochleau Name C0325231-0B1D-4023-A… Progress Description Taken Date 09/15/2025 at 03:37 pm Upload Date 09/15/2025 at 03:37 pm Uploaded By Deb Thurmond Name IMG_2025_09_15_15_37… NORTH ELEVATION SIDEWALK & PROTECTION NORTH ELEVATION SIDEWALK COMPLETE Page 7 of 15 32 Story Construction Co. Printed on Tue Sep 16, 2025 at 09:53 am CDT Job #: 23401-01 Fitch Family Indoor Aquatic Center 115 N Elm Avenue Ames, Iowa 50010 Progress Description Taken Date 08/20/2025 at 10:59 am Upload Date 08/22/2025 at 02:34 pm Uploaded By Eli Rochleau Name 3695BD1C-5F00-4767-9… Progress Description Taken Date 08/21/2025 at 07:10 am Upload Date 08/22/2025 at 02:33 pm Uploaded By Eli Rochleau Name A25F1201-7749-447A-A… SOUTH ELEVATION POWER WASHING PRECAST EXTERIOR DUCTWORK BEING CRANED TO ROOF Page 8 of 15 33 Story Construction Co. Printed on Tue Sep 16, 2025 at 09:53 am CDT Job #: 23401-01 Fitch Family Indoor Aquatic Center 115 N Elm Avenue Ames, Iowa 50010 Progress Description Taken Date 09/04/2025 at 01:50 pm Upload Date 09/04/2025 at 01:56 pm Uploaded By Deb Thurmond Name IMG_2025_09_04_13_50… Progress Description Taken Date 09/04/2025 at 01:53 pm Upload Date 09/06/2025 at 06:17 pm Uploaded By Deb Thurmond Name IMG_2025_09_04_13_53… EXTERIOR INSULATED DUCTWORK ON ROOF WINDOWS ABOVE MAIN ENTRY AHEAD OF METAL PANELS Page 9 of 15 34 Story Construction Co. Printed on Tue Sep 16, 2025 at 09:53 am CDT Job #: 23401-01 Fitch Family Indoor Aquatic Center 115 N Elm Avenue Ames, Iowa 50010 Progress Description Taken Date 08/26/2025 at 11:50 am Upload Date 09/02/2025 at 07:26 am Uploaded By Eli Rochleau Name C38D7098-2B01-42BA-9… Progress Description Taken Date 09/08/2025 at 10:44 am Upload Date 09/15/2025 at 08:37 am Uploaded By Eli Rochleau Name 733BAD53-620E-4243-8… REC POOL EXCAVATION OF SHALLOW END POOL DECK PREPARATION Page 10 of 15 35 Story Construction Co. Printed on Tue Sep 16, 2025 at 09:53 am CDT Job #: 23401-01 Fitch Family Indoor Aquatic Center 115 N Elm Avenue Ames, Iowa 50010 Progress Description Taken Date 09/15/2025 at 03:52 pm Upload Date 09/15/2025 at 03:52 pm Uploaded By Deb Thurmond Name IMG_2025_09_15_15_52… Progress Description Taken Date 08/26/2025 at 07:21 am Upload Date 09/02/2025 at 07:27 am Uploaded By Eli Rochleau Name 6B82C460-01D1-4D99-8… POOL DECK PREPARATION & REBAR AQUATIC MECHANICAL ROOM LOUVER INSTALL Page 11 of 15 36 Story Construction Co. Printed on Tue Sep 16, 2025 at 09:53 am CDT Job #: 23401-01 Fitch Family Indoor Aquatic Center 115 N Elm Avenue Ames, Iowa 50010 Progress Description Taken Date 08/29/2025 at 07:58 am Upload Date 08/29/2025 at 12:22 pm Uploaded By Eli Rochleau Name 70D7EBE2-3357-435B-9… Progress Description Taken Date 08/29/2025 at 07:58 am Upload Date 08/29/2025 at 12:22 pm Uploaded By Eli Rochleau Name A483E872-F50F-4C84-B… LOCKER ROOM WALL INSULATION LOCKER ROOM CORRIDOR INSULATION Page 12 of 15 37 Story Construction Co. Printed on Tue Sep 16, 2025 at 09:53 am CDT Job #: 23401-01 Fitch Family Indoor Aquatic Center 115 N Elm Avenue Ames, Iowa 50010 Progress Description Taken Date 09/15/2025 at 03:42 pm Upload Date 09/15/2025 at 03:45 pm Uploaded By Deb Thurmond Name IMG_2025_09_15_15_42… Progress Description Taken Date 09/11/2025 at 01:20 pm Upload Date 09/15/2025 at 07:44 am Uploaded By Eli Rochleau Name A4B13726-0469-483C-B… LOCKER ROOM CORRIDOR DRYWALL MULTI PURPOSE ROOM INSULATION Page 13 of 15 38 Story Construction Co. Printed on Tue Sep 16, 2025 at 09:53 am CDT Job #: 23401-01 Fitch Family Indoor Aquatic Center 115 N Elm Avenue Ames, Iowa 50010 Progress Description Taken Date 09/15/2025 at 03:48 pm Upload Date 09/15/2025 at 03:48 pm Uploaded By Deb Thurmond Name IMG_2025_09_15_15_48… Progress Description Taken Date 09/11/2025 at 08:10 am Upload Date 09/15/2025 at 08:35 am Uploaded By Eli Rochleau Name 5F467DAE-5A87-4E3C-8… MULTI PURPOSE ROOM DRYWALL CHANGING ROOM WATERPROOFING & TILE IN PROGRESS Page 14 of 15 39 Story Construction Co. Printed on Tue Sep 16, 2025 at 09:53 am CDT Job #: 23401-01 Fitch Family Indoor Aquatic Center 115 N Elm Avenue Ames, Iowa 50010 Progress Description Taken Date 09/11/2025 at 08:08 am Upload Date 09/15/2025 at 08:35 am Uploaded By Eli Rochleau Name 77EE96AD-7F46-4BC9-8… Progress Description Taken Date 09/11/2025 at 03:11 pm Upload Date 09/15/2025 at 07:44 am Uploaded By Eli Rochleau Name 9864491C-7FBF-4AD0-B… CHANGING ROOM TILE IN PROGRESS LOCKER ROOM TILE READY FOR GROUT Page 15 of 15 40 Contractor Change Order #Description Amount Balance Beginning Contingency Balance $ 2,100,000 All Star Concrete 1 Precast Enbeds Install Change Contracts $ 10,010 $ 2,089,990 All Star Concrete 2 Increase Concrete Thickness in Maintenance Area $ 7,029 $ 2,082,961 Core Construction 1 IDPH Permit Review, Precast Panel Joint Mods, Mechanical Louver Mods, Steel Lintel, Precast Enbeds Install Change Contracts $ 22,065 $ 2,060,896 Core Construction 2 Misc. Structural Revisions & South Elevation Glazing Revised $ 3,979 $ 2,056,917 Core Construction 3 Geared Trolley and Hoist $ (2,952) $ 2,059,869 Core Construction 4 Sink Countertop Brackets $ (1,203) $ 2,061,072 Core Construction 5 Channel Support $ 3,739 $ 2,057,333 Forrest & Associates 1 Channel Support $ 1,163 $ 2,056,170 Lansink Construction 1 Wet Room Door Change, Multipurpose Room Cubbies $ 42,129 $ 2,014,041 Lansink Construction 2 Door 115A Change to FRP $ 2,858 $ 2,011,183 Lansink Construction 3 Interior Finishes $ 3,021 $ 2,008,162 Lansink Construction 4 Check-In Standing Desk $ 3,995 $ 2,004,167 Lansink Construction 5 Sink Countertop Brackets $ 1,639 $ 2,002,528 Lansink Construction 6 Wood Blocking $ 752 $ 2,001,776 Lansink Construction 7 Waterproof Exterior - Aquatic Mechanical $ 1,167 $ 2,000,609 Lansink Construction 8 Converting Room 108 Shower to a Roll In Shower $ 2,653 $ 1,997,956 Lansink Construction 9 Donor Wall $ 33,224 $ 1,964,732 Central States Roofing 1 IDPH Permit Review, Mechanical Louver Mods $ 1,647 $ 1,963,085 Central States Roofing 2 Roofing Over Hollow Core $ 5,116 $ 1,957,969 Orning Glass Company 1 Wet Room Door Changes $ (3,823) $ 1,961,792 Orning Glass Company 2 Window Frit Revisions $ 1,743 $ 1,960,049 Orning Glass Company 3 Auto Door Operators $ 9,757 $ 1,950,292 Hilsabek Schacht 1 Wet Room Door Change $ - $ 1,950,292 Hilsabek Schacht 2 Door 115A Change to FRP $ - $ 1,950,292 Hilsabek Schacht 3 Donor Wall Drywall $ 3,557 $ 1,946,735 Hilsabek Schacht 4 Site Signage $ (350) $ 1,947,085 Hilsabek Schacht 5 Precast Pocket Covers $ 2,598 $ 1,944,487 Hilsabek Schacht 6 Omit Painting - Mechanical Rooms $ (3,280) $ 1,947,767 Hilsabek Schacht 7 Close Off Top Of South Wellness Precast $ 3,808 $ 1,943,959 Sande Construction 1 IDPH Permit Review Updates $ 1,370 $ 1,942,589 Sande Construction 2 CO2 Tank Distribution Piping $ 2,692 $ 1,939,897 Brockway Mechanical 1 Hydronic Pumps Flow Update $ (2,320) $ 1,942,217 Brockway Mechanical 2 IDPH Permit Review Updates, 6" Storm Drain Relocation, Mechanical Louver Mods, Glycol Feed Dual Pump $ 38,702 $ 1,903,515 Brockway Mechanical 3 State Requirements $ 12,033 $ 1,891,482 Brockway Mechanical 4 Pool Trench Drain Float Alarm $ 2,318 $ 1,889,164 Brockway Mechanical 5 Converting Room 108 Shower to a Roll In Shower $ 7,180 $ 1,881,984 Van Maanen Electric 1 IDPH Permit Review Updates $ 21,953 $ 1,860,031 Van Maanen Electric 2 Transformer Relocate $ 14,237 $ 1,845,794 Van Maanen Electric 3 Light Fixture SWA Dimming $ 4,679 $ 1,841,115 Van Maanen Electric 4 Conduit Change Due to Increasing Concrete Thickness in Maintenance Area $ 1,007 $ 1,840,108 Van Maanen Electric 5 Pool Trench Drain Float Alarm $ 1,356 $ 1,838,752 Con-Struct 1 Water Service Disconnect $ 7,747 $ 1,831,005 Con-Struct 2 Building Rubble Removal $ 45,419 $ 1,785,586 Iowa Pipe & Grading 1 Storm & Existing Water Utility Conflict & Sanitary Tie in at N. 2nd Ave $ 14,518 $ 1,771,068 Lakeside 1 Site Signage $ 2,120 $ 1,768,948 Lakeside 2 CyRide Concrete Pad $ 296 $ 1,768,652 Totals / Current Balance $ 331,348 $ 1,768,652 FITCH FAMILY INDOOR AQUATIC CENTER CHANGE ORDER LOG (As of 9/23/25) Highlighted Rows Indicate New Change Orders Since the Last Update 41 42 ITEM #:10 DATE:09-23-25 DEPT:POLICE SUBJECT:TEMPORARY SUSPENSION OF CERTAIN CIVIL SERVICE REQUIREMENTS FOR THE POLICE DEPARTMENT COUNCIL ACTION FORM BACKGROUND: Chapter 400 of Iowa Code requires that cities follow civil service rules in the hiring, promotion, discipline, and discharge of most full-time employees. The purpose of these rules is to ensure that employment decisions are made on the basis of merit. One aspect of the civil service regulations is that the process to hire employees can be more cumbersome than hiring for non-civil service positions, which is challenging in areas where there are a substantial number of vacancies to fill. In July 2024, legislation went into effect that created Iowa Code Section 400.12A. This new section provides the option for a City Council, by majority vote, to suspend certain Civil Service requirements for a City department for a period of 12 months. Specifically, the City Council now has the authority to suspend Section 400.11(1)(a), which describes the process of creating a Civil Service list. In October 2024, City Council approved a request from City staff to suspend the requirements of Iowa Code section 400.11(1)(a) as they apply to the Ames Police D e p a rtm en t . City staff is asking the Council to continue utilizing this flexibility to suspend the requirements of Iowa Code section 400.11(1)(a), as they apply to the Ames Police Department for another 12-month period. The civil service process for hiring employees in the Police Department includes certifying a list of eligible candidates at a monthly Civil Service Commission meeting. Once a list has been certified, all names on the list are considered eligible for hire, and the City cannot begin a new recruitment process until the people on the list have been hired or removed from the list. The background process in the Police Department is extensive, and oftentimes candidates are removed from the list due to a failure of some aspect of this process. This means recruitments can take considerably longer than for other departments. Operating without certifying a Civil Service list has allowed the City to conduct a number of recruitments throughout the year. In October 2024, there were six vacant Police Officer positions. Five other officers were in training and not yet able to be assigned to shifts. Five other officers were on military leave or light duty assignments as a result of injuries. The Police Department currently has three vacancies, and seven new officers have been hired and are in training. Continuing to operate with this flexibility will allow the department to move through recruitment processes more quickly, which will in turn allow for vacancies to be filled more efficiently. In approving this measure, all candidates would continue to be evaluated for positions based on previously used requirements (including a preliminary qualifications screening, oral interview, written exam, Chief's interview, background investigation, psychological exam, polygraph exam, clinical interview, and physical exam, as 43 applicable for the position). However, by removing the requirement for the Civil Service Commission to certify a list of qualified candidates for another 12-month period, the City will continue running frequent and/or continuous recruitments. This will allow a more efficient hiring process that should allow the department to reach full staffing levels more quickly. The suspension of the Civil Service Commission certification process does not affect the rights of an employee once they have been appointed to a position--the employee would still have the right to appeal certain employment actions to the Civil Service Commission if such an action occurred. The suspension of the civil service hiring practices may be in effect for no more than one year, unless the City Council votes for an extension upon the expiration of the original suspension period. If approved by the City Council, staff would continue to launch non-Civil Service recruitment processes in regular intervals during the next 12 months. ALTERNATIVES: 1. In accordance with the authority in Iowa Code Section 400.12A, approve the suspension of the Civil Service hiring requirements in Iowa Code Section 400.11(1)(a) fo r the Police Department for the period of October 9, 2025, through October 8, 2026. 2. Direct staff to revert to previous methods of recruitment for Police Department employees in accordance with normal civil service requirements. 3. Refer this item back to staff for additional information. CITY MANAGER'S RECOMMENDED ACTION: Iowa Code Chapter 400.12A is a provision that allows a City Council to suspend the creation of a list of eligible hires (Iowa Code Section 400.11(1)(a)) for a department of the City for a period of 12 months. Taking this action for the Police Department will sustain a more efficient process that allows for continuous recruitments and help the department fill vacancies more quickly. Therefore, it is the recommendation of the City Manager that City Council adopt Alternative No. 1, as outlined above. 44 ITEM #:11 DATE:09-23-25 DEPT:CMO SUBJECT:APPROVING THE FIRST AMENDMENT TO THE ASSET CONTRACT WITH NAMI CENTRAL IOWA COUNCIL ACTION FORM BACKGROUND: The City Council approved an Analysis of Social Services Evaluation Team (ASSET) contract with NAMI of Central Iowa for FY 2025/26. There was a mix-up in the unit rate for Public Education and Awareness that neither organization identified when the contract was originally signed. The rate for Public Education and Awareness included in the contract is set at $8.02 per unit (per 1 staff hour). The unit rate should be $26.81 per unit. To date, there have not been any reimbursement requests for this service. Staff has prepared the attached contract amendment with the updated unit rate. ALTERNATIVES: 1. Approve the first ASSET amendment contract with NAMI Central Iowa. 2. Do not approve. CITY MANAGER'S RECOMMENDED ACTION: Having the accurate unit rate is important for purchasing services. The ASSET contract with NAMI Central Iowa contains an error, resulting in less funding being provided for each units of service delivered. Staff has prepared a contract amendment that updates the unit rate. It should be noted that this adjustment in the unit rate does not change the overall allocation of $27,550 to NAMI. Therefore, it is the recommendation of the City Manager that the City Council approve Alternative No. 1 above. ATTACHMENT(S): FY 2025-26 NAMI Contract.pdf NAMI - First Amendment.pdf 45 1 CONTRACT FOR HUMAN SERVICES THIS AGREEMENT, made and entered into the 1st day of July, 2025, by and between the CITY OF AMES, IOWA, a municipal corporation organized and existing pursuant to the laws of the State of Iowa (hereinafter sometimes called "City") and NAMI Central Iowa (a nonprofit corporation or governmental unit organized and existing pursuant to the laws of the State of Iowa and hereinafter called "Provider"); WITNESSETH THAT: WHEREAS, the City of Ames has, by its City Council acting in open and regular session, determined that certain services and facilities to be provided to the City of Ames and its citizens by Provider, such services and facilities being hereinafter described and set out, should be purchased in accordance with the terms of a written agreement as hereinafter set out, in accordance with all applicable Federal, State, and Local laws or regulations, and WHEREAS, the purchase of these services constitutes a public purpose by supporting, educating, and advocating for those persons with mental illness and th eir families through support groups, individual support, and wellness center; NOW, THEREFORE, the parties hereto have agreed and do agree as follows: I PURPOSE The purpose of this Agreement is to procure for the City of Ames and its citizens certain services and facilities as hereinafter described and set out; to establish the methods, procedures, terms and conditions governing payment by the City of Ames for such services; and, to establish other duties, responsibilities, terms and conditions mutually undertaken and agreed to by the parties hereto in consideration of the services to be performed and monies paid. II SCOPE OF SERVICES Provider shall provide the services and facilities to the City of Ames and its citizens as set out in the Provider’s 2025/26 ASSET proposal. The Provider’s proposal is incorporated into and made part of this agreement by this reference and shall be considered Exhibit “A” of the agreement. Exhibit “A” is available for viewing by the public in the Ames City Clerk’s office. The programs or services must conform to the standardized definitions used by the Analysis of Social Services Evaluation Team (ASSET), and unit costs must be consistent between all ASSET funders. The cost per unit of service shall equal that proposed cost indicated in the Provider’s ASSET Budget Forms. In the event that actual ASSET funds or other revenues differ from the Provider’s request, the cost per unit shall remain as requested, but the number of units provided shall be adjusted. 46 2 The City will be contracting for services at the cost per unit indicated, not to exceed the following amounts: SERVICE COST PER UNIT UNITS AMOUNT Activity and Resource Center $422.21 29 $12,400.00 Advocacy for Social Development for Family and Peer Support $283.14 1 $550.00 Public Education and Awareness $8.02 1,670 $13,400.00 Advocacy for Social Development: Family and Peer Education $359.46 3 $1,200 III METHOD OF PAYMENT A. All payments to be made by the City of Ames pursuant to this Agreement shall be made on a reimbursement basis for services provided in amounts not to exceed those outlined in Section II above. B. The City will disburse payment monthly on requisition of Provider. C. Requisitions for disbursement shall be made in such form and in accordance with such procedures as the Director of Finance for the City shall prescribe. Said form shall include but not be limited to an itemization of the nature and amount of services provided and must be filled out completely. D. The maximum total amount payable by the City of Ames under this agreement is $27,550.00 as detailed in the SCOPE OF SERVICES (Section II of this contract), and no greater amount shall be paid. E. The Provider shall requisition for funds on a monthly basis. If Provider wishes to request disbursement of funds on other than a monthly basis, the Provider must request in writing that an alternate disbursement period be adopted and approved by the Director of Finance for the City. Provider shall have up to 90 days from the date that services are provided to request payment from the City. Any request made by Provider in excess of 90 days after services are provided shall be deemed a waiver by the Provider and the City shall have no obligation to pay for said untimely requests for payment. Failure to request reimbursement in a timely manner shall be grounds for termination of this agreement by the City. IV FINANCIAL ACCOUNTING AND ADMINISTRATION A. All monies disbursed under this Agreement shall be accounted for by the accrual method of accounting or other generally accepted comprehensive basis. B. All services for which payment is claimed shall be supported by documentation evidencing in proper detail the nature and propriety of the charges. The City-provided claim form shall be completed and include the service name, the unit cost claimed for each service, and the client code where required. A client code shall be required for any service in which the individual has entered the program through a third party referral, intake process, personal application, or 47 3 emergency response. Exceptions shall include one-time educational sessions, confidential telephone counseling, or where the identity and residency of a person cannot be reasonably determined. The Provider may assign whatever client code it deems appropriate, as long as it can be used to verify the client’s Ames or Story County residency and participation in City-subsidized programs of service and/or sliding fee scale. C. All checks or other accounting documents pertaining in whole or in part to this Agreement shall be clearly identified as such and readily accessible for examination and audit by the City or its authorized representative. D. All records shall be maintained in accordance with procedures and requirements established by the City Finance Director, and the City Finance Director may, prior to any disbursement under this Agreement, conduct a pre-audit of record keeping and financial accounting procedures of the Provider for the purpose of determining changes and modifications necessary with respect to accounting for funds made available hereunder. All records and documents required by this Agreement shall be maintained for a period of three (3) years following final disbursement by the City. E. At such time and in such form as the City may require, there shall be furnished to the City such statements, records, reports, data, and information as the City may require with respect to the use made of monies disbursed hereunder. F. At any time during normal business hours, and as often as the City may deem necessary, there shall be made available to the City for examination all records with respect to all matters covered by this Agreement and Provider will permit the City to audit, examine, and make excerpts or transcripts from such records. G. Monies provided under this agreement shall not be used as matching funds for a grant to fund activities in any county other than Story County. H. If Provider’s annual budget is over $250,000, within six months of the end of the Provider’s fiscal year the Provider shall submit to the City an annual financial audit prepared by an independent certified public accounting firm and a copy of IRS Form 990. If Provider’s annual budget is $250,000 or less, within six months of the end of the Provider’s fiscal year the Provider shall submit to the City a copy of IRS Form 990 and a balance sheet prepared externally and independently. Failure to submit documentation in accordance with this section shall result in withholding payments under this contract. If withheld, payments may resume when required documentation is delivered to the City and City staff has had a reasonable period to review it. I. The Provider agrees to participate in the Clear Impact Scorecard outcomes measurement system, or an equivalent outcomes measurement system identified by the City. The provider shall identify a minimum of one (1) performance measure acceptable to the Cit y, and shall regularly update the outcomes measurement system with the Provider’s progress and achievements in relation to such outcome(s). The Provider shall not be entitled to payment from the City under this Agreement if the Provider has not provided updated progress and achievement reports to the City’s satisfaction. V DURATION This Agreement shall be in full force and effect from and after July 1, 2025, until June 48 4 30, 2026. Provider will continue to provide services under this agreement for the entire term of the agreement, even if the City funds are exhausted prior to the end of the term of the agreement. The City Council may terminate this Agreement by giving written notice to the Provider at least sixty (60) days before the effective date of such termination. From and after the effective date of termination the City shall have no obligation to pay Provider for any services provided under this Agreement. VI DISCRIMINATION PROHIBITED In accordance with Chapter 14 of the Municipal Code, no person shall, on the grounds of age, race, color, creed, religion, national origin, disability, sexual orientation, sex, or gender identity be excluded from participation in, be denied the benefits of, or be subjected to discrimination under any program or activity funded in whole or in part with funds made available under this Agreement. IN WITNESS WHEREOF the parties hereto have, by their authorized representatives, set their hand and seal as of the date first above written. CITY OF AMES, IOWA ATTEST: BY______________________________ __________________________________ John Haila, Mayor Renee Hall, City Clerk AGENCY Organization Address (please print): BY______________________________ __________________________________ Authorized Representative __________________________________ Print Name: Phone Number: _________________________________ __________________________________ 49 AMENDMENT NO. 1 TO CONTRACT FOR HUMAN SERVICES BETWEEN THE CITY OF AMES AND NAMI CENTRAL IOWA WHEREAS, effective July 1, 2025, the City of Ames and NAMI Central Iowa entered into an agreement for funding for social services to be provided by NAMI Central Iowa through the City’s ASSET program; and, WHEREAS, the parties wish to amend the agreement by the City around the cost of services, THEREFORE, the parties agree to amend their FY2025/26 prior agreement as follows: 1. Under Section II, “SCOPE OF SERVICES,” pertaining to the cost of services, the following unit rates will be: SERVICE COST PER UNIT UNITS AMOUNT Activity and Resource Center $422.21 29 $12,400 Advocacy for Social Development for Family and Peer Support $283.14 1 $550 Public Education and Awareness $62.81 213 $13,400 Advocacy for Social Development: Family and Peer Education $359.46 3 $1,200 2. All other provisions of the original agreement remain in full force and effect. IT WITNESS WHEREOF, the parties hereto have, by their authorized representatives, set their hand and seal: CITY OF AMES, IOWA ATTEST: BY: __________________________ ____________________________ John A. Haila, Mayor Renee Hall, City Clerk Date signed:___________________ [Continued on next page] 50 Page 2 Amendment to agreement between City of Ames and NAMI Central Iowa NAMI Central Iowa (AGENCY) Organization Address (please print): BY:_____ Roxanne Petersen, President/ CEO___ 424 5th St. Ames, IA 50010 Phone Number: 515-292-9400 Date signed:____9/17/2025______ 51 To:Mayor & City Council From:Andrea Whitt, Legal Secretary Date:September 23, 2025 Subject:Ames Municipal Code Supplement 2025-4 Item No. 12 MEMO Attached and presented for adoption is the Resolution for Supplement No. 2025- 4 to the Ames Municipal Code. ATTACHMENT(S): Resolution Code Supp 2025-4.pdf City Clerk's Office 515.239.5105 main 515.239.5142 fax 515 Clark Ave. P.O. Box 811 Ames, IA 50010 www.CityofAmes.org 52 RESOLUTION NO. ______ RESOLUTION APPROVING AND ADOPTING SUPPLEMENT NO. 2025-4 TO THE AMES MUNICIPAL CODE BE IT RESOLVED, by the City Council for the City of Ames, Iowa, that in accordance with the provisions of Section 380.8 Code of Iowa, a compilation of ordinances and amendments enacted subsequent to the adoption of the Ames Municipal Code shall be and the same is hereby approved and adopted, under date of October 1, 2025, as Supplement No. 2025-4 to the Ames Municipal Code. Adopted this day of , 2025. ___________________________ John A. Haila, Mayor Attest: _______________________________ Renee Hall, City Clerk 53 ITEM #:13 DATE:09-23-25 DEPT:CMO SUBJECT:UPDATED CITY COUNCIL VALUES, GOALS, AND TASKS COUNCIL ACTION FORM BACKGROUND: On August 19, 2025, the City Council met to review its values, goals, and tasks for January 1, 2024 - December 31, 2025. Staff provided a written status update on the goals . At the August meeting, the only proposed changes discussed related to items affected by House File 856 which was signed into law in late May 2025. This law prohibits "public entities from engaging in certain activities relating to diversity, equity, and inclusion, creating a private cause of action, and including effective date provisions." To ensure compliance with the law, the updated City values, goals and tasks eliminates the sections under "We Value Diverse, Equitable, and Inclusive Community." Only one task from that section ("develop additional ways in which funds can be collected for scholarships for participation in City programs") remains and is now proposed to move under "C. We Value a Fun, Vibrant, and Healthy Community that Attracts and Retains People" as C3.T.1. Attached are two versions of the updated goals: Attachment A is the proposed updated language and Attachment 2 shows the previous goal language and illustrates what has changed. ALTERNATIVES: 1. Approve the Updated Council Values, Goals and Tasks for January 1, 2024 - December 31, 2025. 2. Do not approve the Updated Council Values, Goals and Tasks for January 1, 2024 - December 31, 2025. CITY MANAGER'S RECOMMENDED ACTION: It is important to update the City Council values, goals, and tasks to reflect the current state. Therefore, it is the recommendation of the City Manager that the City Council adopt Alternative No. 1 above. ATTACHMENT(S): Attachment A: City Council Values Goals Tasks - Jan 2024 - Dec 2025 - September 2025.pdf Attachment B: City Council Values Goals Tasks - Jan 2024- Dec 2025 - September 2025.pdf 54 1 City Council Values, Goals, and Tasks January 1, 2024 to December 31, 2025 VALUES - GOALS - TASKS Updated: September 2025 A. WE VALUE COMMUNICATION AND ENGAGEMENT WITH THE PUBLIC A1. Increase public feedback on proposed major projects, studies, and policy changes prior to City Council making final decisions. A1.T1. Utilize non-traditional, creative, innovative ways to improve community engagement, particularly underrepresented groups. • Implement at least one new technique for obtaining public feedback with special emphasis on engaging our under-represented residents. • Staff will report to Council some creative software and services that exist to collect feedback, and the Council will consider adopting one or more programs (Polco software for example). • Use targeted emails on specific issues of interest (for example NAACP, Latino, Asian American communities, etc.). A1.T2. Highlight outreach efforts in a more standardized format on staff reports, CAFs, and other reports to Council. A1.T3. Develop performance measures and metrics that staff will report regularly to the Council/public regarding issues such as permit process timing, etc., including the efficacy of public outreach efforts. A1.T4. Develop an outreach policy setting expectations for the types of outreach that should be used for various types of activities. B. WE VALUE DIVERSE HOUSING OPTIONS FOR THE COMMUNITY B1. Increase quantity and variety of single and multi-family housing units at various price points or rental rates related to new construction and rehabilitation of existing. B1.T1. Adopt Council approved items included in AEDC housing document. • Explore how to get the existing land within City to move forward with development. 55 2 • Review/consider incentive options and development requirements to spur on more housing (tax abatement, TIF, sharing in infrastructure costs off site, etc.). • Analyze resident demographics (including income), target housing price points and possible incentives to “match” income. B1.T2. Explore opportunities to partner with groups such as the ISU Design College, College of Engineering, Construction Management, etc. and/or IEDA and enter into, at least, one partnership involving an innovative research project that focuses on lowering housing costs and are both sustainable and affordable. B1.T3. Explore, support, and pursue a creative housing development with a public partner (ISU, ISU Foundation, Ames & Gilbert CSD). Similar to the Purdue University Foundation housing development project or school district building rental units for school staff. B1.T4. Engage with United Way of Story County, Story County Housing Trust, other community partners in the following ways: • Study, review, evaluate existing strategies and programs of the other entities related to diverse housing needs. • Develop joint (City/other entity) strategies that complements, builds on and/or leverages these existing initiatives. • Consider/evaluate/study options for the City to financially support affordable housing rehabilitation, with the understanding that the City shall not become the sole funder of this initiative. • Continue discussions with Polk County regarding a possible partnership in a grant application for an owner-occupied, income-based retrofit program. Note: The above task also would positively impact the Council’s carbon reduction plan goals. C. WE VALUE A FUN, VIBRANT, AND HEALTHY COMMUNITY THAT ATTRACTS AND RETAINS PEOPLE C1. Plan, budget, and initiate construction of multiple new City owned projects. C1.T1. Complete the planned Splash Pad, Agility Course, Schainker Plaza, and Mini-Pitch Field. C1.T2. Complete the face lift of City Hall interior with new carpet, base, paint, signage/wayfinding, and ceiling tiles when needed. Consider installing LED lighting in public areas to start, and within three years replace all lighting with LED in building. 56 3 C1.T3. Prioritize, schedule, conceptually design, and determine funding strategy for: • Replacement of existing Animal Control Shelter • Relocation and construction of a new Fire Station #2 (Campustown) • New privately or City owned Indoor Recreation Center with walking track, basketball/pickleball courts, soccer pitch, and multi-purpose space. (Note: Initially meet with private developers to ascertain viability and potential for a private indoor complex.) • New Community Park along Ontario Road in west Ames • New Fire Station #4 C1.T4. Receive the Main Street Improvements Study, adopt the Council-approved recommendations, and develop a plan for financing the City-supported components in the CIP. C1.T5. Engage the Ames Regional Economic Alliance to develop a Campustown- focused effort akin to the Downtown Master Plan process. C2. Support arts and culture in the community, including community celebrations, festivals and/or events. C2.T1. Ask Board and Commissions to identify ways in which they can support or partner with outside community groups (such as Ames Main Street, Campustown Action Association, cultural and international organizations) to host new or existing events in the community that celebrate arts and culture, with the goal of holding two new annual events. C3. Develop additional ways in which funds can be collected for scholarships for participation in City programs. C3.T1. Staff will identify a list of opportunities such as rounding up recreation registration fees, contributing to purchase transit passes, etc., which will be used to finance reduced cost programs and services for low-income residents. D. WE VALUE ENVIRONMENTAL SUSTAINABILITY D1. Adopt a new plan for collection and disposal of waste and recyclable items. D1.T1. Decide how to handle the disposal of solid waste. In accordance with Goal A1, engage the public and solicit feedback as a part of the decision -making process. 57 4 D1.T2. Make decision on organized collection of residential waste and recyclable items. Here again, engage the public and solicit feedback as a part of the decision- making process in accordance with Goal A1. D1.T3. Educate the public on what has changed from past communications over the decades where “throw everything in your trash” is no longer the case. Cast vision for waste reduction, recycling, and reuse opportunities for the future. D1.T4. Identify a specific schedule and steps required for this new plan and explain how each step integrates with the Climate Action Plan. D2. Pursue initiatives that use new and emerging technologies or processes to assist in meeting the Climate Action Plan. D2.T1. Explore with ISU, ISURP, Chevron REG, and others on what opportunities may exist to serve as a test case (For example the REG/Biodiesel/Optimus test using city heavy truck fleet or an ISU a researcher studying how to turn plastics into fuel.) D3. Increase use of public transit and active transportation. D3.T1. Encourage the Transit Board to pursue going “fare free” for the current system. D3.T2. Engage in a more aggressive marketing plan and strategy promoting public use of CyRide. D3.T3. Explore options and support initiatives to increase transportation availability for those unable to get to work, school, or other desired destinations within Ames. 58 1 City Council Values, Goals, and Tasks January 1, 2024 to December 31, 2025 VALUES - GOALS - TASKS Updated: September 2025 A. WE VALUE COMMUNICATION AND ENGAGEMENT WITH THE PUBLIC A1. Increase public feedback on proposed major projects, studies, and policy changes prior to City Council making final decisions. A1.T1. Utilize non-traditional, creative, innovative ways to improve community engagement, particularly underrepresented groups. • Implement at least one new technique for obtaining public feedback with special emphasis on engaging our under-represented residents. • Staff will report to Council some creative software and services that exist to collect feedback, and the Council will consider adopting one or more programs (Polco software for example). • Use targeted emails on specific issues of interest (for example NAACP, Latino, Asian American communities, etc.). A1.T2. Highlight outreach efforts in a more standardized format on staff reports, CAFs, and other reports to Council. A1.T3. Develop performance measures and metrics that staff will report regularly to the Council/public regarding issues such as permit process timing, etc., including the efficacy of public outreach efforts. A1.T4. Develop an outreach policy setting expectations for the types of outreach that should be used for various types of activities. B. WE VALUE DIVERSE HOUSING OPTIONS FOR THE COMMUNITY B1. Increase quantity and variety of single and multi-family housing units at various price points or rental rates related to new construction and rehabilitation of existing. B1.T1. Adopt Council approved items included in AEDC housing document. • Explore how to get the existing land within City to move forward with development. 59 2 • Review/consider incentive options and development requirements to spur on more housing (tax abatement, TIF, sharing in infrastructure costs off site, etc.). • Analyze resident demographics (including income), target housing price points and possible incentives to “match” income. B1.T2. Explore opportunities to partner with groups such as the ISU Design College, College of Engineering, Construction Management, etc. and/or IEDA and enter into, at least, one partnership involving an innovative research project that focuses on lowering housing costs and are both sustainable and affordable. B1.T3. Explore, support, and pursue a creative housing development with a public partner (ISU, ISU Foundation, Ames & Gilbert CSD). Similar to the Purdue University Foundation housing development project or school district building rental units for school staff. B1.T4. Engage with United Way of Story County, Story County Housing Trust, other community partners in the following ways: • Study, review, evaluate existing strategies and programs of the other entities related to diverse housing needs. • Develop joint (City/other entity) strategies that complements, builds on and/or leverages these existing initiatives. • Consider/evaluate/study options for the City to financially support affordable housing rehabilitation, with the understanding that the City shall not become the sole funder of this initiative. • Continue discussions with Polk County regarding a possible partnership in a grant application for an owner-occupied, income-based retrofit program. Note: The above task also would positively impact the Council’s carbon reduction plan goals. C. WE VALUE A FUN, VIBRANT, AND HEALTHY COMMUNITY THAT ATTRACTS AND RETAINS PEOPLE C1. Plan, budget, and initiate construction of multiple new City owned projects. C1.T1. Complete the planned Splash Pad, Agility Course, Schainker Plaza, and Mini-Pitch Field. C1.T2. Complete the face lift of City Hall interior with new carpet, base, paint, signage/wayfinding, and ceiling tiles when needed. Consider installing LED lighting in public areas to start, and within three years replace all lighting with LED in building. 60 3 C1.T3. Prioritize, schedule, conceptually design, and determine funding strategy for: • Replacement of existing Animal Control Shelter • Relocation and construction of a new Fire Station #2 (Campustown) • New privately or City owned Indoor Recreation Center with walking track, basketball/pickleball courts, soccer pitch, and multi-purpose space. (Note: Initially meet with private developers to ascertain viability and potential for a private indoor complex.) • New Community Park along Ontario Road in west Ames • New Fire Station #4 C1.T4. Receive the Main Street Improvements Study, adopt the Council-approved recommendations, and develop a plan for financing the City-supported components in the CIP. C1.T5. Engage the Ames Regional Economic Alliance to develop a Campustown- focused effort akin to the Downtown Master Plan process. C2. Support arts and culture in the community, including community celebrations, festivals and/or events. C2.T1. Ask Board and Commissions to identify ways in which they can support or partner with outside community groups (such as Ames Main Street, Campustown Action Association, cultural and international organizations) to host new or existing events in the community that celebrate arts and culture, with the goal of holding two new annual events. D. WE VALUE A DIVERSE, EQUITABLE, AND INCLUSIVE COMMUNITY HS 856 was signed into law in late May 2025. It prohibits public entities from engaging in certain entities from engaging in certain activities relating to diversity, equity, and inclusion. Per guidance from the City Attorney, departments are working through ensuring we are compliant with the new law. D1. Further diversify membership on City Boards and Commissions. D1.T1. Identify the barriers to increased diversity and participation on boards and commissions (e.g., childcare, transportation, virtual meetings). Include evaluation of best practices from other communities who are successful in achieving diverse membership. 61 4 D1.T2. Adopt solutions that are within the Council’s control to improve diversity and participation. D2. Consider pursuing a Community-wide Inclusion plan. D2.T1. Initially, review research performed by City staff regarding what other cities’ plans look like and accomplish. D3 is being moved to become C3. D3. Develop additional ways in which funds can be collected for scholarships for participation in City programs. D3.T1. Staff will identify a list of opportunities such as rounding up recreation registration fees, contributing to purchase transit passes, etc., which will be used to finance reduced cost programs and services for low-income residents. ED. WE VALUE ENVIRONMENTAL SUSTAINABILITY ED1. Adopt a new plan for collection and disposal of waste and recyclable items. ED1.T1. Decide how to handle the disposal of solid waste. In accordance with Goal A1, engage the public and solicit feedback as a part of the decision-making process. ED1.T2. Make decision on organized collection of residential waste and recyclable items. Here again, engage the public and solicit feedback as a part of the decision-making process in accordance with Goal A1. ED1.T3. Educate the public on what has changed from past communications over the decades where “throw everything in your trash” is no longer the case. Cast vision for waste reduction, recycling, and reuse opportunities for the future. ED1.T4. Identify a specific schedule and steps required for this new plan and explain how each step integrates with the Climate Action Plan. ED 2. Pursue initiatives that use new and emerging technologies or processes to assist in meeting the Climate Action Plan. ED2.T1. Explore with ISU, ISURP, Chevron REG, and others on what opportunities may exist to serve as a test case (For example the REG/Biodiesel/Optimus test using city heavy truck fleet or an ISU a researcher studying how to turn plastics into fuel.) ED 3. Increase use of public transit and active transportation. ED3.T1. Encourage the Transit Board to pursue going “fare free” for the current system. 62 5 ED3.T2. Engage in a more aggressive marketing plan and strategy promoting public use of CyRide. ED3.T3. Explore options and support initiatives to increase transportation availability for those unable to get to work, school, or other desired destinations within Ames. 63 ITEM #:14 DATE:09-23-25 DEPT:FIN SUBJECT:REVISIONS TO PURCHASING POLICIES AND PROCEDURES COUNCIL ACTION FORM BACKGROUND: The objectives of the Purchasing Division include recommending policies and procedures that comply with applicable laws and regulations, protecting the interests of the City, and enabling City programs to provide cost-effective services to the public. The division maintains a Purchasing Policies and Procedures Manual to assist in achieving these goals. Revisions to the Purchasing Policies and Procedures Manual are proposed to account for recent changes in the public improvement bid thresholds and retainage requirements. Additionally, staff recommends amending the capital purchase thresholds. A summary of proposed revisions is attached. Two sections of the Purchasing Policies and Procedures Manual contain proposed revisions: Section 6: Bids, Quotations, and Proposals: The Code of Iowa Section 314.1B establishes horizontal and vertical bid threshold subcommittees that meet every other year to establish the bid and quotation thresholds for city and county public improvement projects. Typically, the City then adopts the same limits and includes them in the Purchasing Policy and Procedures Manual. The last modification to these limits took place on June 11, 2019. At that time, the City Council approved revising the City's purchasing policy to follow the statutory limits set by these subcommittees. The City’s thresholds are currently: Year Effective Threshold Horizontal Infrastructure Cities > 50,000 population Vertical Infrastructure Cities > 50,000 population 2019 Competitive Bid $93,000 $196,000 2019 Competitive Quote N/A $109,000 The State’s subcommittees have met and changed the bid and quote thresholds to the following: Year Effective Threshold Horizontal Infrastructure Cities > 50,000 population Vertical Infrastructure Cities > 50,000 population 2025 Competitive Bid $89,000 $206,000 2025 Competitive Quote N/A $114,000 64 The threshold established by the State subcommittees for horizontal infrastructure bids has been decreased by $4,000, to $89,000. The threshold for vertical infrastructure bids has been increased by $10,000, to $206,000. The threshold for vertical infrastructure quotes has been increased by $5,000, to $114,000. In order to remain in compliance with the Iowa Code Section 314.1B, staff recommends amending the Purchasing Policies and Procedures Manual to match the State's revised thresholds. Section 18 Specification Guidelines & Procedures: Effective July 1, 2025, Senate File 574 amended Iowa Code Chapter 573 by reducing the maximum amount of retainage that may be withheld from a contractor ’s monthly payments. The retainage limit has been reduced from 5% to 3%. This change applies both to the amounts a governmental body may withhold from a principal contractor and to the amounts a contractor may withhold from subcontractors, which are now limited to 3% or the retainage percentage specified in the subcontract, whichever is less. Other Changes: The City currently defines capital assets for financial reporting and policy purposes as purchases exceeding $5,000. However, guidance issued by the Federal Office of Management and Budget (OMB), effective October 1, 2024, raised the minimum capitalization threshold for equipment acquired with federal funds to $10,000. By aligning with this new federal standard, the City can streamline internal processes, reduce the administrative workload associated with tracking lower-value assets, and ensure consistency with best practices in financial management. Implementing this change requires updating the City’s Purchasing Policies and Procedures Manual to reflect the new $10,000 capitalization threshold. In addition, the detailed account codes used to categorize purchase types will need to be revised to align with the updated capitalization policy. This coordinated effort will ensure consistency across all financial and purchasing documentation and will result in a more efficient and compliant asset management system. ALTERNATIVES: 1. Approve revisions to the purchasing policies and procedures to become effective September 23, 2025. 2. Do not approve revisions to the purchasing policies and procedures. CITY MANAGER'S RECOMMENDED ACTION: The proposed revisions to the purchasing policies and procedures reflect new statutory limits and industry best practices. These revisions will improve the efficiency of the City's procurement process and administration of construction projects, and improve control and reporting for the Purchasing Division. Therefore, it is the recommendation of the City Manager that the City Council adopt Alternative No. 1. 65 ATTACHMENT(S): Summary 2025 Policy Changes.pdf Summary of Changes 2025 Purchasing Procedures.pdf 66 1 SUMMARY OF 2025 CHANGES TO PURCHASING POLICIES Section 1: Organization, Purpose, and General Guidelines: No additional changes Section 2: Requisitions for Purchase Order: Section Subject Description of Change Comments Capital items are $10,000 in value or more fuel oil and 4060 to Maintenance Agreements on office equipment and minor equipment; change payments for photocopier leases and rentals from radios, portable telephones, etc Reflect changes in element object numbers Section 3: Fleet Vehicles and Equipment: No additional changes Section 4: Technology and Communications Purchases: No additional changes Section 5: Specifications and Descriptions/Statements of Work: No additional changes Section 6: Bids, Quotations, and Proposals 6.04 A1 A2, & C Amounts for Bids/Quotations and Reflects statutory bid threshold limits raised by subcommittee for public improvements 6.05 A Types of Solicitations Change footnote to the current bid threshold limits Section 7: Purchase Order-Receiving Report: No additional changes Section 8: Emergency & Rapid Need Purchases: No additional changes 67 2 Section 9: Travel, Conference, & Training Expense: No additional changes Section 10: Reserved Section 11: Central Office Supply Store & Inventory Management: No additional changes Section 12: Disposal of Surplus Property: No additional changes Section 13: Conflict of Interest Policies and Code of Ethics: No additional changes Section 14: Procurement Card Program: No additional charges Rev. 9/23/25 68 1 SUMMARY OF 2025 CHANGES TO PURCHASING PROCEDURES Section 15: Procedures for Requisitions or Purchase Order: No additional changes Section 16: Procedures for the Purchase of Fleet Equipment: No additional changes Section 17: Procedures for the Purchase of Technology & Communication Equipment: No additional changes Section 18: Specification Guidelines & Procedures: 18.04 B Retainage Change maximum retainage amount Section 19: Procedures for Bids, Quotations, and Proposals: 19.01 B & C Competitive Solicitation is Reflects statutory bid threshold limits raised by subcommittee for public improvements 19.04 D & F Requirements and Reflects statutory bid threshold limits raised by subcommittee for public Section 20: Procedures for Purchase Order Receiving Report: No additional changes Section 21: Procedures for Emergency & Rapid-Need Purchases: No additional changes Section 22: Procedures for Travel, Conference, & Training Expenses: No additional changes Section 23: Section not used Section 24: Procedures for Central Stores & Catalogued Inventory Management: No additional changes Section 25: Procedures Relating to Conflict of Interest & Code of Ethics: No additional changes 69 2 Section 26: Procurement Card Program Procedures: No additional changes Rev. 9/23/2025 70 ITEM #:15 DATE:09-23-25 DEPT:PW SUBJECT:IOWA DOT IOWA CLEAN AIR ATTAINMENT PROGRAM (ICAAP) GRANT APPLICATION FOR 2025/26 INTELLIGENT TRANSPORTATION SYSTEM PROGRAM PHASE 5 COUNCIL ACTION FORM BACKGROUND: Phase 5 of the Intelligent Transportation System (ITS) Program is included in the FY 2025/26 Capital Improvements Plan (CIP) with $1,996,000 programmed from ICAAP and Carbon Reduction Program (CRP) funding. Of this amount, $940,000 in CRP funds has already been secured. The previous two ICAAP applications for the project were not awarded, so Phases 5 and 6 have now been combined into a single project to maximize the competitiveness of the application. The attached application seeks $1,213,760 in ICAAP funds. If awarded, the total grant funding for the project would be $2,153,760. Local funding of $1,187,600 is programmed in the CIP in FY 2025/26 and FY 2026/27 under the ITS Program. These funds are sufficient to cover the required local match as well as project engineering. Below is a table showing the revenues and estimated expenses. Revenues Expenses 2025/26 G.O. Bonds $367,540 Design $300,000 2025/26 Road Use Tax $431,460 Construction $2,692,200 2026/27 G.O. Bonds $178,756 Design & Construction Administration $100,000 2026/27 Road Use Tax $209,844 Carbon Reduction Program (CRP)$940,000 ICAAP (This Request)$1,213,760 Total $3,341,360 Total $3,092,200 As part of the ICAAP process, the City must certify that it will commit the necessary local matching funds for project implementation and, upon completion, be responsible for adequately maintaining and operating the project for public use during its useful life. Project applications must be submitted to the Iowa DOT by October 1, 2025. Awards are anticipated in January 2026, with funding for successful projects available beginning October 1, 2026, in FFY 2027. 71 ALTERNATIVES: 1. Certify the Iowa DOT Iowa Clean Air Attainment Program (ICAAP) Grant Application for the 2025/26 Intelligent Transportation System Program Phase 5. 2. Do not certify the Iowa DOT Iowa Clean Air Attainment Program (ICAAP) Grant Application for the 2025/26 Intelligent Transportation System Program Phase 5 and direct staff to pursue other funding. CITY MANAGER'S RECOMMENDED ACTION: Local certification is a requirement of this ICAAP grant application and receiving this grant is crucial for the last phase of the ITS program to be completed. Therefore, it is the recommendation of the City Manager that the City Council adopt Alternative No. 1, as described above. ATTACHMENT(S): Phase 5 Map.pdf 09052025_Ames_ITS_Phase5_ICAAP_Application_Final_v1.pdf 72 City of Ames 2025/26 ITS Program (Phase 5) 7 PROJECT MAP SECTION B 73 APPLICATION FOR IOWA’S CLEAN AIR ATTAINMENT PROGRAM IOWA DEPARTMENT OF TRANSPORTATION 2025/26 Intelligent Transportation System Program (Phase 5) OCTOBER 1, 2025 74 City of Ames Mark Gansen, PE 515 Clark Avenue Ames IA 50010 515-239-5291 Mark.Gansen@cityofames.org 2025/26 Intelligent Transportation System Program (Phase 5) Implementation of an intelligent transportation system with the ability to utilize adaptive signal control capabilities along the adjusted Phase 5 from the ITS Master Plan. Project includes installing fiber optic cables between traffic signals and City facilities, upgrades to signal controllers, and detection system upgrades. Phase 5 will be the final phase of the Ames ITS Master Plan. 1 X X X X X 75 $2,692,200 $1,213,760 $1,478,440 ($538,440 = Local ; $940,000 = CRP) General Obligation Bonds Road Use Tax $431,460 $367,540 07/01/26 07/01/26 Summer 2027 Fall 2028 Summer 2026 Dec 2026 NA NA MPO CRP $940,000 X X X Before & After vehicle qualitative queuing observations Before & After observation of traffic signal split failures Before & After comparison of vehicle delay through StreetLight online database A City Wide ITS Master Plan / Traffic Signal Master Plan was prepared in 2020. Phases 1 through 4 are in the process of being constructed. Phase 5 and Phase 6 of the Master Plan have been combined into an adjusted Phase 5. This application seeks to obtain funding for the adjusted Phase 5 to complete the City Wide ITS / Traffic Signal infrastructure deployment. 10/01/26 The Ames Area MPO (AAMPO) has awarded $940,000 in Carbon Reduction Program (CRP) funding for this project. It is programmed in FFY 2027 of the STIP with TPMS ID #55529. 76 X X X X X X X X 77 City of Ames 2025/26 ITS Program (Phase 5) 1 TABLE OF CONTENTS Project Overview ........................................................................................................................ 2 1.1 Introduction .................................................................................................................. 2 1.2 Background ................................................................................................................. 2 1.3 Traffic .......................................................................................................................... 3 1.4 The Benefits ................................................................................................................ 5 1.5 Conclusions ................................................................................................................. 6 Project Map ................................................................................................................................ 7 Project Cost ............................................................................................................................... 8 Project Schedule ........................................................................................................................ 9 Official Certification ...................................................................................................................10 Formal Resolution .....................................................................................................................11 Calculations ..............................................................................................................................12 Minority Impact Statement.........................................................................................................15 78 City of Ames 2025/26 ITS Program (Phase 5) 2 PROJECT OVERVIEW 1.1 Introduction A City Wide ITS Master Plan / Traffic Signal Master Plan was prepared in 2020. Phases 1 through 4 are in the process of being constructed. Phase 5 and Phase 6 of the Master Plan have been combined into an adjusted Phase 5. This application seeks to obtain funding for the adjusted Phase 5 to complete the City Wide ITS / Traffic Signal infrastructure deployment, to provide communication, coordination, and management of the traffic signals systems in various remaining areas of need within Ames, IA. The eight project corridors where infrastructure upgrades will occur are (Shown also on a map exhibit within Section B): • Bloomington Rd, George Washington Carver Ave to Grand Ave (Two signalized intersections), • 24th St, George Washington Carver Ave to Grand Ave (Two signalized intersections), • George Washington Carver Ave, 24th Street to Bloomington Rd, • Stange Rd, 13th Street to 24th St (Two signalized intersections), • 13th St/Ontario St, North Dakota Ave to Grand Ave (Six signalized intersections) • 13th St, Dayton Ave to I-35 Northbound Ramp Terminal (Three signalized intersections) • S 16th St, from University Blvd to S Dayton Ave (Four signalized intersections) • S Dayton Ave, Hwy 30 Eastbound Ramp Terminal to Lincoln Way (Three signalized intersections) This technology-based infrastructure improvement project will allow for the City of Ames to improve their ability to monitor, manage, and change traffic signal timings along the major arterials in real time to provide optimum traffic signal operations and promote efficient traffic flows. This project will not only improve the Ames transportation network but will also greatly reduce air pollution through the reduction of vehicle emissions via reduced vehicle delay (time spent queued at intersections). Transportation related emissions are increased in scenarios where traffic is stopped and during the initial acceleration from a stopped position, which creates more pollution in areas with “stop-and-go” traffic. This Fifth Phase Deployment (and final phase of the 2020 ITS / Traffic Signal Master Plan) will offer opportunities to improve air quality by providing monitoring and management capabilities to City staff for the implementation of optimized signal coordination, reducing congestion, eliminating unnecessary vehicle stops, encouraging uniform traffic flows, and reducing the amount of time traffic waits/queues at signalized intersections. 1.2 Background The City of Ames has an on-going initiative to create a city-wide high speed fiber optic (FO) communication network that will link existing city traffic signals, school crossing signals and flashers, pedestrian crossings, and traffic data collection devices to allow remote monitoring, SECTION A 79 City of Ames 2025/26 ITS Program (Phase 5) 3 communication, and control. Additionally, this fiber network could provide communication to other public facilities, such as Police, Fire and Maintenance buildings, other city government buildings, schools, and libraries. This Fifth Phase Deployment will complete the expansion of the fiber optic communication backbone and traffic signal cabinet technology updates begun in Phase One, Phase Two, Phase Three and Phase Four of this program and will facilitate the expansion of the Advanced Traffic Management System (ATMS) to the remaining City arterial roadway corridors. The upgrades in the traffic management devices and software as part of this phase will result in improved traffic flow on a regular basis and the capacity to adjust traffic plans to match increased demands created by special events, incidents, or construction. With Iowa State University being located within Ames, sports events and concerts occur often throughout the year and can have a major impact on the City’s traffic system. Live monitoring of traffic operations and improved management practices, such as traffic adaptive programs and availability to remotely monitor traffic conditions via traffic signal system pan-tilt-zoom CCTV cameras, will combine to ease congestion and provide management capabilities that will boost the capacity of the current roadways and reduce fuel consumption emissions. Additionally, as part of the Phase 5 project, resiliency of the City’s transportation system will be improved from the installation of traffic signal battery back-up systems, that will temporarily power the traffic signal systems to keep vehicles moving efficiently until hard power is restored. These improvements fall in line with the City’s existing EcoSmart strategy, which strives to reduce energy consumption and decrease the City’s carbon footprint. This strategy involves several programs including Smart Ride, which focuses on efforts to reduce carbon emissions through increasing efficiency in transportation services both in city operations and in public services. The City of Ames has already moved to purchasing fuel-efficient vehicles including subcompacts, hybrids, and an all-electric Zenn vehicle for fuel-efficient driving and carbon footprint reduction. Not only will this benefit personal vehicles, but it will also provide more consistent, reliable, and shorter travel times along corridors for their existing and already thriving city-wide bus transit system (CyRide). 1.3 Traffic The City of Ames is home to Iowa State University and houses a population of approximately 30,000 students every year. Additionally, Jack Trice Stadium has a capacity of over 60,000 people inside with significantly more tailgating around the facility during football games. This project helps to address the current issues in the transportation network, as well as implement preventative measures to prepare for the expected 2040 population of 80,000 residents. Phase 5 of the City of Ames’ ITS / Traffic Signal Master Plan not only addresses the worst intersection in the City at SECTION A 80 City of Ames 2025/26 ITS Program (Phase 5) 4 13th St & Stange Rd that has a LOS (Level of Service) of F, but it also improves coordination for two intersections with an LOS of D (13th St & Grand Ave) and LOS of E (16th St & University Blvd). Source: AAMPO Forward 2045 Metro Transportation Plan In the Ames Area Metropolitan Planning Organization (AAMPO) “Forward 2045 Metro Transportation Plan”, Smart Traffic Controls and System Management was determined to have significant impacts to improved corridor throughput and to reduce emissions and was stated to be a short-term goal in 2017 when it was presented. It was also indicated to be the most important goal to the public in transportation improvements. Additional affected stakeholders in this project include both rail and highway freight. Seven major highway freight routes are near or within the city limits and will significantly benefit from an interconnected system and revised traffic signal timings. Union Pacific Railroad (UPRR) also owns and operates various freight lines that pass- through Ames. Ames is also seen to have a higher percentage of public transportation users, bicyclists, and pedestrians, and increased options for multi-modal transportation is also a high priority in the transportation plan. SECTION A 81 City of Ames 2025/26 ITS Program (Phase 5) 5 Table 1. Means to Work for Residents of the Ames Urbanized Area Source: AAMPO Forward 2045 Metro Transportation Plan Bicyclists will benefit greatly from this program’s implementation as it tackles some of the corridors that have a high Bicycle Level of Traffic Stress (LTS) that are noted in the AAMPO Forward 2045 Metro Transportation Plan. These areas include Grand Ave, 13th St, Dayton St, Stange Rd, George Washington Carver Ave, Ontario St, N Dakota Ave, and S 16th St, which will be improved in this Phase 5 of the ITS / Traffic Signal Master Plan Program. 1.4 The Benefits The signalized intersections for the Phase 5 eight project corridors that the ITS / Traffic Signal Master Plan Program aims to improve were modeled within Synchro / SimTraffic software (Version 12) to estimate the average travel time for drivers along the corridors. The traffic models were developed utilizing the most current peak hour (PM peak hour) traffic volumes (2023) and traffic signal timings (existing timings, 2023), provided by the City of Ames, along with the existing lane configurations at each intersection. Industry standards were followed to extrapolate the available PM peak hour traffic data using hourly distributions assuming 10% of daily traffic occurs during that time period. From the SimTraffic analysis, the existing conditions (without the implementation of the infrastructure upgrades) show a network travel time for the PM Peak Hour of 692.6 hours, and the improved conditions after the implementation of Phase 5 infrastructure improvements have a travel time of 673.2 hours, translating to 194 hours saved of travel time each day across the Phase 5 project network. The average travel speed was determined to be approximately 25 mph for existing conditions and approximately 26 mph for improved conditions, and by utilizing that average speed, a rate in grams per hour could be determined based upon the grams per mile emission rate provided by the DOT (see Table 5 and Table 6 within Section G). As shown in Table 11 (within Section G), the annual reduction in emissions is significant for all four pollutants SECTION A 82 City of Ames 2025/26 ITS Program (Phase 5) 6 in this analysis with an excellent cost effectiveness for both the total project cost and the prospective ICAAP contribution. The technology-based infrastructure upgrades associated with this project, the 5th and final phases, of the City of Ames ITS / Traffic Signal Master Plan Implementation Program will not only greatly improve the traffic flow around the City of Ames but will also improve the traffic flow (decreased delay and queueing) at the expressway interchange ramp terminals at I-35 & 13th Street and at US Highway 30 & Dayton Avenue. Additionally, through the reduced delay as part of the Phase 5 project network, vehicle emissions and air pollution will be decreased providing cost significant cost effectiveness for the Iowa DOT Iowa Clean Air Attainment Program initiatives. Summary project benefits can be found in Table 2 below and additional project benefits can be found in Table 11 with Section G. Table 2. Overall Network Project Benefits Summary 1.5 Conclusions Since the completion of the ITS / Traffic Signal Master Plan in 2020, the City of Ames has been actively implementing the first four phases of the Master Plan. With this application for Phase 5, the City seeks funding to advance and finish out the Citywide technology-based infrastructure improvements. With the estimated cost of the Phase 5 project of $2,692,200, the $1,213,760 being requested by this funding application equates to approximately 45% of the project construction cost. The City of Ames is committed to implementing the improvements associated with this 5th and Final Phase of this multi-year ITS / Traffic Signal System improvement program. Daily Yearly Network Wide Travel Time Savings (Hours) 194 70,810 Network Wide Reduction in CO (Kilograms) 73.22 26,726 Network Wide Reduction in VOC (Kilograms) 10.51 3,836 Network Wide Reduction in NOx (Kilograms) 12.67 4,623 Network Wide Reduction in PM (Kilograms) 0.15 56 Network Wide Reduction in Fuel Used (Gallons) 72.00 26,280 SECTION A 83 City of Ames 2025/26 ITS Program (Phase 5) 7 PROJECT MAP SECTION B 84 City of Ames 2025/26 ITS Program (Phase 5) 8 PROJECT COST Table 3. Project Cost Breakdown Category Item Description Quantity Unit Unit Cost Total Fiber 144 Strand Single Mode Fiber Optic Cable 67,100 LF $10 $671,000 Conduit 2” Green HDPE Conduit 51,000 LF $15 $765,000 Handholes Type 3 60 EA $2,000 $120,000 Type 4 20 EA $3,000 $60,000 Terminations 30 Terminations in 14 Cabinets 420 EA $60 $25,200 Misc. Patch Cords and Splice Pannels 1 EA $45,000 $45,000 Cabinet and Controller Traffic Signal Cabinet with Controller 14 EA $50,000 $700,000 Installation 14 EA $2,500 $35,000 Cross Connect Cabinet 2 EA $11,000 $22,000 Network Switches Layer 2 Network Switches 14 EA $3,500 $49,000 Traffic Operations Center Costs Central Office Software (ATMS) 14 EA $7,500 $105,000 Traffic Adaptive Modules and Intersection Implementation 14 EA $5,000 $70,000 One Year Maintenance and Support 1 EA $25,000 $25,000 Total $2,692,200 SECTION C 85 City of Ames 2025/26 ITS Program (Phase 5) 9 PROJECT SCHEDULE Table 4. Project Schedule Date Project Milestone Oct 2025 Submit ICAAP Application to DOT Mar 2026 Submit Concept Statement Sept 2026 Submit Preliminary Plans Nov 2026 Submit Check Plans Dec 2026 Submit Final Plans, PDC, All other required documents Mar 2027 Bid Letting Summer 2027 Construction Begins Fall 2028 Construction Ends Winter 2028-2029 Construction Audit Winter-Spring 2029 Final Closure of Project SECTION D 86 City of Ames 2025/26 ITS Program (Phase 5) 10 OFFICIAL CERTIFICATION Obtain from City SECTION E 87 City of Ames 2025/26 ITS Program (Phase 5) 11 FORMAL RESOLUTION Obtain from City SECTION F 88 City of Ames 2025/26 ITS Program (Phase 5) 12 CALCULATIONS Table 5 - Emission Rates - Arterial Street (2008) @ 25mph (Source: 2008 Arterial Street Vehicles Emissions) All Veh (g/mi) Converted to g/hr CO 12.881 CO 309.144 NOx 1.806 NOx 43.344 VOC 1.818 VOC 43.632 PM 0.0327 PM 0.7848 Table 6 - Emission Rates - Arterial Street (2008) @ 26mph (Source: 2008 Arterial Street Vehicles Emissions) All Veh (g/mi) Converted to g/hr CO 12.799 CO 307.176 NOx 1.792 NOx 43.008 VOC 1.793 VOC 43.032 PM 0.0327 PM 0.7848 Table 7 – Existing Signal System Sim Traffic Network Performance Table 8 - Upgraded (Build) Signal System Sim Traffic Network Performance Metric Value Metric Value Denied Del/Veh (s) 0.8 Denied Del/Veh (s) 0.9 Total Del/Veh (s) 41.3 Total Del/Veh (s) 36.9 Stop Del/Veh (s) 27.5 Stop Del/Veh (s) 23.5 Travel Dist (mi) 17239.6 Travel Dist (mi) 17168.1 Travel Time (hr) 692.6 Travel Time (hr) 673.2 Avg Speed (mph) 25.0 Avg Speed (mph) 26.0 Fuel Used (gal) 591 Fuel Used (gal) 583.8 Fuel Eff. (mpg) 29.2 Fuel Eff. (mpg) 29.4 Vehicles Entered 14649 Vehicles Entered 14650 Vehicles Exited 14636 Vehicles Exited 14645 Hourly Exit Rate 14636 Hourly Exit Rate 14645 Input Volume 69723 Input Volume 69723 SECTION G 89 City of Ames 2025/26 ITS Program (Phase 5) 13 Table 9 – Daily PM Peak Hour Emissions Existing Build Difference % Improvement CO (kg) 214.1131344 206.7908832 -7.3222512 -3.420 NOx (kg) 30.0200544 28.9529856 -1.0670688 -3.555 VOC (kg) 30.2195232 28.9691424 -1.2503808 -4.138 PM (kg) 0.54355248 0.52832736 -0.01522512 -2.801 Table 10 - Daily Emissions Existing Build Difference % Improvement CO (kg) 2141.131344 2067.908832 -73.222512 -3.420 NOx (kg) 300.200544 289.529856 -10.670688 -3.555 VOC (kg) 302.195232 289.691424 -12.503808 -4.138 PM (kg) 5.4355248 5.2832736 -0.1522512 -2.801 SECTION G 90 City of Ames 2025/26 ITS Program (Phase 5) 14 Percent of Daily Traffic in PM Peak Hour1 10% CO VOC NOx PM Before Project (Existing) Travel Time PM Peak Hour (hr)692.6 Emission Factor2 (EF), (g/hr)309.144 43.344 43.632 0.785 Peak Hour Emissions = ((Peak Delay) * (EF)) / 1,000, (kg) 214.113 30.020 30.220 0.544 Daily Emissions = ((Peak Emissions)/10%), (kg/day) 2,141.131 300.201 302.195 5.436 After Project (Build) Travel Time PM Peak Hour (hr)673.2 Emission Factor2 (EF), (g/hr)307.176 43.032 43.008 0.785 Peak Hour Emissions = ((Peak Delay) * (EF)) / 1,000, (kg) 206.791 28.969 28.953 0.528 Daily Emissions = ((Peak Emissions)/10%), (kg/day) 2,067.909 289.691 289.530 5.283 Emissions Reduction Daily Reduction (kg/day) 73.223 10.509 12.665 0.152 Annual Reduction = ((Daily) * 365)), (kg/year) 26,726 3,836 4,623 56 Annual Reduction = ((Daily) * 365)), (Pounds/year) 58,920 8,457 10,192 123 Project cost ($) Project Life (yrs) Annual Project Cost ($/year) Annual Cost per kg of Reduced Emissions ($/kg/year)2.27$ 15.82$ 13.13$ 1,083.75$ Project cost ($) Project Life (yrs) Annual Project Cost ($/year) Annual Cost per kg of Reduced Emissions ($/kg/year)5.04$ 35.09$ 29.12$ 2,403.75$ NOTE: Cost Effectiveness (ICAAP Funds) $1,213,760 20 $60,690 1 - Assumed 10% of daily traffic occurred in PM Peak Hour Cost Effectiveness (Total Project Cost) Table 11 - Emissions Summary of Results Ames, Iowa Calculations Emission Type $2,692,200 20 $134,610 2 - Pollutant emission factors obtained from the MOBILE6.2 Arterial Street Emission Table for 25 and 26 mph (converted to g/hr). SECTION G 91 SECTION H 92 ✔ M ark Gansen, P.E . C ivil E ngineer II The project consists of installing the inf rastructure needed to run adaptive signal control capabilities along these corridors. These capabilities will simply provide more consistent operations along the corridors f or all modes of travel and will have no disproportionate or unique impact on minority persons. SECTION H 93 ITEM #:16 DATE:09-23-25 DEPT:PW SUBJECT:2025/26 SHARED USE PATH SYSTEM EXPANSION - SOUTH DAYTON AVENUE COUNCIL ACTION FORM BACKGROUND: This program provides for construction of shared use paths on street rights-of-way, adjacent to streets, and through greenbelts. The City's Metropolitan Transportation Plan (MTP) identifies those paths that separate bicycle traffic from higher-speed automobile traffic. This project includes construction of a path along the east side of S. Dayton Avenue to connect E. Lincoln Way to SE 16th Street, as shown in the attached map. This contract involves the engineering design of the project. Engineering s ervices will include a base survey, evaluation of construction techniques, area drainage analysis, and preparation of plans and specifications for an Iowa DOT bid letting. The contract will also include coordination with affected property owners, at least one general public informational meeting, and coordination with right-of-way users that may require relocation. Proposals for this work were received from six engineering firms and were evaluated according to the following criteria: Project Understanding, Design Team, Previous Experience, Ability to Perform Work, and Estimated Contract Cost. Listed below is the ranking information based on this evaluation: Engineering Firm Overall Rank Estimated Design Fee WHKS & Co.1 $ 89,500 Shive-Hattery 2 $ 130,000 Snyder & Associates 3 $ 65,000 Strand 4 $ 121,000 CDA 5 $ 70,000 HR Green 6 $ 149,980 Given the above rankings, staff has negotiated a contract with the highest ranked firm, WHKS & Co., of Ames, Iowa. This project is budgeted in FY 2025/26 of the Capital Improvements Plan (CIP) with funding in the amount of $335,000 in Local Option Sales Tax. The CIP shows $390,000 in MPO funds; however, the AAMPO has awarded $520,000 in TAP funds for the project, bringing the total funding to $855,000. 94 ALTERNATIVES: 1. Approve the Professional Services Agreement with WHKS & Co. of Ames, Iowa for the 2025/26 Shared Use Path System Expansion - South Dayton Avenue in an amount not to exceed $89,500. 2. Direct staff to negotiate an engineering agreement with another consulting firm. CITY MANAGER'S RECOMMENDED ACTION: Based on staff evaluation using the selection criteria listed above, WHKS & Co. provides the best value to the City for design services of this project. Therefore, it is the recommendation of the City Manager that the City Council adopt Alternative No. 1, as noted above. ATTACHMENT(S): Map.pdf 95 COLT ST DEERE ST BROWNING ST WILLOW RD PECAN AVE PINE CIR BIRCH AVE SPRUCE CIR POPLAR CIR SALK AVE COLT ST S BELL AVE S DAYTON AVE SE 16TH ST E LINCOLN WAY FREEL DR SE 5TH ST S DAYTON PL SE 9TH ST ISAAC NEWTON DR ALEXANDER AVE GRAHAM ST HYATT CIR SE 5TH ST N 1 inch = 625 feet Date: 3/28/2022 Shared Use Path System ExpansionFY 2021/22: S. Dayton Avenue Cross Section #1 Cross Section #2 96 ITEM #:17 DATE:09-23-25 DEPT:PW SUBJECT:2023/24 MULTI-MODAL ROADWAY IMPROVEMENTS (SOMERSET IMPROVEMENTS - STANGE ROAD) COUNCIL ACTION FORM BACKGROUND: Multi-modal transportation refers to the variety of modes used by Ames residents to travel the transport system. The modes specifically addressed in the Multi-Modal Roadway Improvements Program include bicycling and automobiles. This program is aimed at improving the roadway to create a safer interaction between these two modes using alternatives such as improved crossing visibility at intersections, bike detection, and on-street facilities (e.g., bike lanes and sharrows). This project will reconfigure Stange Road between Northridge Parkway and Aspen Road to increase the prioritization and safety of bicycles and pedestrians. Engineering s ervices for the project will include a base survey, evaluation of construction techniques, area drainage analysis, and preparation of plans and specifications for a local bid letting of the attached concept drawing. The contract will also include coordination with the Somerset Property Owners Association, adjacent property owners , at least one general public informational meeting, and coordination with right-of-way users that may require relocation. This portion of Stange Road has been the subject of a number of complaints since the area was developed in the late 1990s. Complaints have centered on vehicle speeds and challenges for pedestrians crossing Stange Road at either end of the "crescent." Staff prepared an initial concept to address these complaints and shift modal priorities and presented it to City Council in October 2022 (See Attachment 1). Council directed staff to proceed with the proposed improvements, and staff initiated a public meeting with the Somerset Property Owners Association. Feedback was considerably positive in the meeting, and one consistent message was that there was a need for a separated bicycle facility to reduce bicycle-pedestrian conflicts in front of businesses. Staff modified the conceptual drawing to add a cycle track on the west side of Stange Road and use parallel parking for the southbound lane in lieu of angled parking (Attachment 2). This project was then programmed into the 2023/24 CIP for implementation. At that time, work had commenced on the Bicycle & Pedestrian Master Plan. Staff felt it was prudent to consider this project with the master planning effort and proceed with implementation following the acceptance of the master plan. Staff distributed the Request for Proposal in June 2025 to solicit engineering services for the modified conceptual drawing. Proposals for this work were received from five engineering firms and were evaluated according to the following criteria: Project Understanding, Design Team, Previous Experience, Ability to Perform Work, and Estimated Contract Cost. Listed below is the ranking information based on this evaluation: 97 Engineering Firm Overall Rank Estimated Design Fee Shive-Hattery, Inc.1 $ 55,000 WHKS & Co. 2 $ 54,300 Bolton & Menk 3 $ 107,792 Nilles 4 $ 72,600 Snyder & Associates 5 $ 35,100 Given the above rankings, staff has negotiated a contract with the highest ranked firm, Shive- Hattery, Inc. of West Des Moines, Iowa. This project was budgeted in FY 2023/24 of the Capital Improvements Plan (CIP) with funding in the amount of $450,000 in Road Use Tax. As part of its proposal, Shive-Hattery voluntarily provided an alternative project concept for consideration (See Attachment 3). This alternative concept takes a unique approach to address the goals of the project, and staff believes it could lead to a successful project if the adjacent businesses and the association are in favor of it. Staff plans to conduct a meeting with the businesses and property owners' association for feedback early in the project development. If there is interest from the businesses and association to pursue this alternative, staff will report back to City Council with more information to receive final direction. Both the RFP Concept, and the Shive-Hattery Alternative Concept, include reducing Stange Road to one lane in each direction between Northridge Parkway and Aspen Road. The forecasted volumes through 2050 do not warrant 4 lanes through this segment of Stange Road, and staff believes some traffic will shift to using G.W. Carver between Bloomington and 24th Street. G.W. Carver is better suited to be the through street in this area due to fewer side streets and no direct accesses; whereas Stange Road was intended to be more walkable and prioritize local access. ALTERNATIVES: 1. Approve the Professional Services Agreement with Shive-Hattery, Inc., of West Des Moines, Iowa, for the 2023/24 Multi-Modal Roadway Improvements (Somerset Improvements - Stange Road) in an amount not to exceed $55,000. 2. Direct staff to negotiate an engineering agreement with another consulting firm. CITY MANAGER'S RECOMMENDED ACTION: Based on staff evaluation using the selection criteria listed above, Shive-Hattery, Inc. provides the best value to the City for design services of this project. Shive also prepared an alternative concept that can be considered for implementation pending feedback. Therefore, it is the recommendation of the City Manager that the City Council adopt Alternative No. 1, as noted above. ATTACHMENT(S): ATTACHMENT 1 - Initial Concept.pdf ATTACHMENT 2 - Stange - RFP Concept.pdf ATTACHMENT 3 - Shive-Hattery, Inc. Alternative Concept.pdf 98 Northridge Pkwy Aspen Rd Proposed = 26 + 2 ADA Angled Stalls Existing = Approx. 18 Parallel Stalls East Side: Proposed = 23 + 2 ADA Angled Stalls Existing = Approx. 20 Parallel Stalls West Side: BUS BUS 99 Northridge Pkwy Aspen Rd Build ADA Compliant Bus Stop Build ADA Compliant Bus Stop Proposed = 26 + 2 ADA Angled Stalls Existing = Approx. 18 Parallel Stalls East Side: Proposed = 20 Parallel Stalls Existing = Approx. 20 Parallel Stalls West Side: 100 101 ITEM #:18 DATE:09-23-25 DEPT:PW SUBJECT:2025/26 STORMWATER EROSION CONTROL PROGRAM (WORRELL CREEK) COUNCIL ACTION FORM BACKGROUND: The Stormwater Erosion Control Program is an annual program for the stabilization of areas that have become eroded in streams, channels, swales, gullies, or drainage ways that are part of the City’s stormwater system. The 2025/26 Stormwater Erosion Control Program locations include: Worrell Creek and Canterbury Court. This Council Action is to consider a Professional Service Agreement (PSA) for the Worrell Creek location. Worrell Creek is anticipated to undergo stabilization of the stream banks for approximately 750 feet of stream near the intersection of University Boulevard and Mortensen Parkway. Staff initiated a Request for Proposals (RFP) process for professional services for the design and development of plans and specifications for the project. Proposals for this work were received from 11 engineering firms on July 17, 2025. The proposals were evaluated on their qualifications according to the following criteria: Project Understanding, Project Approach, Design Team/Key Personnel, and Previous Experience. The evaluation scores are as follows: Firm Qualifications Score Qualifications Rank Fee Bolton & Menk 94.5 1 $90,000 Shive 93 2 $86,500 HR Green 92 3 $92,783 Snyder 88.8 4 $88,000 WHKS 87.5 5 $64,000 MSA 87.3 6 $89,944 Foth 86.2 7 $75,000 JEO 86 8 $118,100 RDG 86 8 $135,625 AECom 86 8 $89,800 Nilles 85.3 11 $118,656 Bolton & Menk scored highest based on qualifications. Staff has reviewed Bolton & Menk's proposed fee of $90,000 and believes it provides the greatest value in terms of services being provided for the project. The 2025/26 Stormwater Erosion Control Program as presented in the Capital Improvements Plan (CIP) showed a Water Quality Grant amounting to $400,000 as a revenue source when it was programmed into the CIP. No grants were awarded for this program. Due to this lack 102 of grant funding, staff has identified $400,000 of available funding from the Stormwater Improvement Program that has an unallocated available balance of $1,080,284. Staff proposes to utilize this unallocated funding to backfill the lack of grant funding for this project. Remaining funding will be utilized for other storm water priorities. A summary of revenues and projected expenses for the project is shown below: Funding Source Revenues Expenses Stormwater Erosion Control Program $ 850,000 Stormwater Improvement Program 400,000 Canterbury Court Waterway (separate project) $ 350,000 Construction (Est.) 720,000 Engineering (this Council Action) 90,000 Administration 90,000 TOTAL $1,250,000 $1,250,000 ALTERNATIVES: 1. Approve the professional services agreement with Bolton & Menk for the 2025/26 Stormwater Erosion Control Program in an amount not to exceed $90,000. 2. Direct staff to negotiate an engineering agreement with another consulting firm. CITY MANAGER'S RECOMMENDED ACTION: Based on the staff's evaluation using the above criteria, Bolton & Menk will provide the best value to the City for professional services for the 2025/26 Stormwater Erosion Control Program. Therefore, it is the recommendation of the City Manager that the City Council adopt Alternative No.1, as described above. ATTACHMENT(S): 2025-26 Stormwater Erosion Control Mortensen-University Location Map.pdf 103 104 ITEM #:19 DATE:09-23-25 DEPT:ADMIN SUBJECT:AMENDMENT TO LEASE WITH T-MOBILE CENTRAL LLC FOR CELLULAR ANTENNAS ON BRET WATER TOWER COUNCIL ACTION FORM BACKGROUND: In 1996, the City entered into an agreement to lease space on the BRET water tower (2521 Bloomington Rd) to Western Wireless. Through a series of reorganizations, the lease is currently held by T-Mobile Central, LLC. The lease is currently in its final five-year renewal term, and is set to expire on December 31, 2026. T-Mobile has requested an amendment to provide for ten additional five-year renewal terms beginning January 1, 2027. The rent received by the City under the agreement is currently $2,011.36 per month. Under the existing lease, the rent charged to T-Mobile increases by 15% or the change in the Consumer Price Index (CPI) during the previous five-year term, whichever is greater. For the amended lease, T-Mobile requested to eliminate the CPI provision, leaving the rent to increase by the fixed 15% every five years. Since the lease was signed in 1996, the CPI has never exceeded 15% in any of the five-year renewal terms, and therefore rent has only increased by the fixed 15% each time. However, the CPI is on track to exceed 15% over the five-year period coinciding with the end of the current renewal term (estimated to be between 15% and 20%). Despite the CPI provision not being frequently exercised, City staff believes it is an important protection. In response to City staff's concerns, T-Mobile has agreed to retain the 15% or CPI provision for rent increases, but an increase related to CPI would be capped at 20%. Based on the City's experience with this provision, City staff is recommending accepting this modification. No other substantive provisions of the lease are modified with the proposed lease amendment. The original lease and amendment are attached for the City Council's review. ALTERNATIVES: 1. Approve the attached fourth amendment to the tower lease with T-Mobile Central LLC. 2. Do not approve the lease amendment, and allow the lease to expire on December 31, 2026. 3. Refer this item to staff for further information. 105 CITY MANAGER'S RECOMMENDED ACTION: T-Mobile has maintained equipment on the BRET Water Tower for nearly 30 years. The original lease is set to expire at the end of 2026. The proposed amendment would extend the lease largely unchanged from the current provisions. The rent escalation term in the proposed lease contains a minor modification that caps T-Mobile's exposure to rent increases. However, based on past experience, staff believes the revised rent cap provisions still afford the City acceptable compensation for the use of the water tower. Therefore, it is the recommendation of the City Manager that the City Council adopt Alternative No. 1, as described above. ATTACHMENT(S): Existing BRET Tower Lease - TMobile.pdf DM01170E Fourth Amendment - T-Mobile Central - IA - FINAL 2.pdf 106 i,'."*, Site: DM-lt70-E Market: Des Moines. MTA Tower Lease with Option THIS TOWER LEASE WITH OPTION AGREEMENT (this "Lease") is effective this 3rd day of December, 1996, between City of Ames.Iowa, ("Landlord"), alrd Westem PCS I Corporation, a Delaware corporation ("Tenant"). l. Option to Lease. (a) In consideration ofthe payment ofTwo Thousand Dollars ($2.000.00) (the "Option Fee") by Tenant to Landlord, Landlord hereby grants to Tenant an option to lease the use ofa portion ofthe tower and real property described in attached Exhibit A (the "Property"), onthe terrns and conditions set forth herein (the "Option"). The Option shall be for an initial term commencing on the date hereof and ending Decenrber 26, l9lll(the "Option Period"). The Option Period may be extended by Tenant for an additio'nal 12 months upon written notice to Landlord and payment of the sum of Two Thousand Dollars ($ro00-00) ("Additional Option Fee") at any time prior to the end of the Option Period. (b) If Tenant exercises the Option, then, subject to the following terms and conditions, Landlord hereby leases to Tenant (the "Lease") the use of that portion of the tower and Property, together with easements for access and utilities, described and depicted on attached Exhibit B (collectively referred to hereinafter as, the "Premises"). 2. Term. The initial term of this Lease shall be five years commencing on the exercise ofthe optionby Tenant, ("the Commencement Date"), and terminating at Midnight on the last day ofthe month in which the fifh annual anniversary of the Commenceme,lrt Date shall have occurred. 3. Permitted Use. The Prernises may be used by Tenant for only the transmission and reception of radio oommunioation signals and for the constuction, maintenance, repair or replacement of related faoilities, towers, antennas, equipment or buildings and activities related to the Antenna Facilities. Tenant shall obtain, at Tenanfs expense, all Govenrmental Approvals and may (prior to or after the Commencement Date) obtain a title report, perform environmental and other surveys, soil tests, and other engineering procedures on, under and over the Property, necessary to determine that Tenant's use of the Prernises will be compatible with Tenant's engineering specificationso systern, design, operations and Govenrmental Approvals. Landlord agrees to reasonably cooperate with Tenant (at no cost to Landlord), where required, to perform such procedures. If necessary, Tenant has the right to immediately terminate this Lease if Tenant notifies Landlord ofunacceptable results of any title report, governmental approvals, environmental suniey or soil tests prior to Tenant's installation of the Antenna Facilities (as defined below) on the Premises. The said Antenna Facilities shall be installed and improvements to the Premises constructed in accordance with the site plans and conceptual drawings set out in 107 I ' Tower Lease with Option - Westem PCS I Corporation - DMl l TOE Exhibit C, and the engineering analysis called for by paragraph 7(f). Tenant shall not make or perrnit any installation or construction on the premises, or any change, deletion, addition or modification to the Premises, or to the Antenna Facilities except in accordance with Exhibit C and the said engineering analysiso and plans and specifications approved by Landlord's engineers. 4. Rent. Tenant shall pay Landlord, as Rent, One Thousand Dollars ($ I ,000.00) per month ("Rent"). Rent shall be payable in advance beginning on the Commencement Date for the remainder of the month in which the Commencement Date falls and for the following month, and thereafter re,nt will be payable monthly in advance on the fiffh day of each month for the following rnonth to City of Ames. Iowa at Landlord s address specified in Section 12 below. For the pu{pose of this Lease , all references to "rnonth" shall be deemed to refer to a calendar month. If the Commencement Date does not fall on the fiffh day of the month, then Relrt for the period from the Commencernent Date to the last day of the following month shall be prorated based on the actual number of days from the Commencement Date to the last day of the following month. 5. Renewal. Tenant shall have the right to extend this Lease for five additional, five-year terms ("Renewal Term"). Each Renewal Term shall be on the same terms and conditioos as set forth herein, except that rent shall be increased by fifteen percent (15V") or the increase in the Consumer Price Index ("CPI")' whichever is greater. The CPI shall mean the "Consumer Price Index for All Urban Consumers, All Cities, A11 Items (1984=100)" as published by the United States Deparfinent of Labor Statistics, or if such index shall be discontinued, the successor index, or if there be no successor index, such comparable index as mutually agreed upon by the parties. This Lease shall automatically renew for each successive Renewal Term unless Tenant shall notify Landlord, in uriting, of Tenant's intention not to renew this Lease, at least 60 days prior to the expiration of the term or any Renewal Term. 6. Interference. Tenant shall not use the Premises in any way which interferes withtheuse ofthe Property by Landlord, or tenants or licensees of Landlord, with rights to the Properly prior in time to Tenanfs (subject to Tenant's rights under this Lease, including without limitation, non-interference). Tenant further represents to Landlord that its proposed use of the Premises shall not unreasonably interfere with the Landlord's oommunications facilitieVservices, if any, or with Landlord's tenant's commurioations facilities/services, whose rights are previous to Tenant's rights. Moreover, Tenant understands Landlord's responsibility as a municipal entity to the public. Tenant shall cooperate with Landlord to ensure that the Antenna Facilities do not interfere with Landlord's present or future communications facilities/services that are necessary and essential to Landlord's responsibilities to the public. Similarly, Landlord shall not use any portion of Landlord's properties in any way which interferes with the operations of Tenant unless Landlord's interfere,noe is direotly in relation to its duty and responsibility to the public. Further, Landlord shallnotpermit its Tenants, licensees, employeeso invitees, or agents to use any portion of Landlord's properties in any way which interferes with the operations of 108 ' Tower Lease with Option - Westem PCS I Corporation - DM1170E Tenant. Any unpermitted interference shall be deemed a material breach by the interfering party, who shall, upon written notice from the othern be responsible for terminating said interference. In the event any such interference does not cease promptly, the parties acknowledge that continuing interference may cause irreparable injury and, therefore, the injured parly shall have the right, in addition to any other rights that it may have at law or in equity, to bring a court action to enjoin such interference or to terminate this Lease immediately upon written notice. Tenant's right to have communication facilities on the Premises is non-exclusiveo the Landlord shall retain the right to lease space to other communications companies, provided that future communications companies do not unreasonably interfere with Tenant's use. When Landlord sandblasts, paints or otherwise maintains the water tower, Tenant shall cooperate with Landlord so that Tenant's facilities do not cause undue interference with Landlord's activity. Except in an emergency, Landlord shall give 60 days notice to Tenant of such maintenance. Any additional costs incurred by landlord in suchmainterunce activity resulting from Tenant's Antenna Facilities shall be paid by Tenant as an addition to the next month's rent. 7. lmprovements:Utilities: Access. (a) Tenant shall have the right, at its expense, to erect and maintain on the Premises improvements, personal property and facilities, including without limitation any number of radio transmitting and receiving antennas, and an elecfonic equipment shelter (collectively the "Antenna Facilities"). The Antenna Facilities shall be initially configured generally as set forth in Elhibit C. Tenant shall have the right to replaoe or upgrade the Antenna Facilities at any time during the term of this Lease, if done in accordance with Landlord approved amendments to the plans and specifications stated in paragraph 3 and 7(0; and, ifdone in accordanoe with a Landlord approved amendment to Exhibit C. Tenant shall cause all construction to occur lien-free and in compliance with all applicable laws and ordinances. The Antenna Facilities shall remain the exclusive property of Tenant. Tenant shallhave the right to rernove the Antenna Facilities upon termination of this Lease. Antenna Facilities or other property of Tenant remaining on the Premises thirly (30) days after expiration of this Lease shall be deemed abandoned and may be disposed of as Landlord elects, the expense of such disposal to be reimbursed by Tenant. (b) Tenant, at its expense, may use any and all appropriate means of reshicting aocess to the Antenna Facilities, located on the groun4 including, the construction of a fence as shown in Exhibit C. (c) Tenant shallpay any utilities charges due to Tenant's use. Tenant shall have the right to install utilities, at Tenant's expense on the Premises (incluriling, but not limited to the installation of emergency power generators). Landlord hereby grants an easement to permanently place any utilities on, or to bring utilities across, the Property in order to service the Premises and the Antenna Facilities, as shown on Exhibit B. Tenant shall repair or pay the cost of repairing any damage it does to drainage tile. Tenant shall have a separate electric service line and meter. 109 ', ; Towor Lease with Option - Westem PCS I Corporation - DMl l TOE (d) Tenant shall have 24-hours-a-day, 7-days-a-week access to the Premises at all times during the term ofthis Lease and any Renewal Term; provided, however, except in emergency situations, Tenant shall give Landlord 24 hours notice of its need for access and the identity of the person or persons to be given access at that time. In the case of emergency situations, Tenant shall notify Landlord prior to entering the Premises. Landlord agrees to provide such accesso except in emerge,ncy situations; in which case landlordmay, with good reason and cause, deny such access. Tenant shall have personnel on twenty-four hour call at a telephone number provided to Landlord; and, Tenant shall have appropriate personnel at the Premises within two hours of Landlord's call to respond to emergency conditions on the premises. Landlord shall not provide snow removal on the premises. (e) Tenant shall, at Tenant's expense, keep and maintain the Antenna Facilities now or hereafter located thereon in commercially reasonable condition and repair during the term of this Lease, normal wear and tear excepted. Upon termination of this Lease, the Premises shall be retunred to Landlord in good, usable condition, normal wear and tear excepted. (0 Tenant shall, at Tenaint's sole expense, procure from Pittsburgh Des Moines Steel Company an engineering analysis pertinent to the proposed installation of Antenna Facilities or any modification or addition to Antenna Facilities and provide the same to the Landlord. G) Tenant shall" onthe Corrnencement Date, pay Landlord $40,000.00. 8. Termination. Except as otherwise provided herein, this Lease may be terminated, without any penalty or further liability as follows: (a) upon thirty (30) days written notioe by Landlord for failure to cure a material default for payment of amounts due under this Lease within that 30-day period. If Landlord terminates this Lease pursuant to this subsection within five years of the Conrrnencement Date, then Tenant shall be obligated to continue Rental Payments until the initial Term ends. Tenant has no such obligation in any Renewal Terms (b) upon thirty (30) days written notice by either party if the other party defrults and fails to cure such default within that 30-day perio4 or such longer period as may be required to diligently oonplete a cure oommenced within that 30-day period. If Landlord terminates this Lease pursuant to this subsection within five years of the Commencement Date, then Tenant shall be obligated to continue Rental Payments until the initial Term ends. Tenant has no such obligation in any Renewal Terms (c) upon ninety (90) days written notioe by Tenant, if it is unable to obtain, maintain, or otherwise forfeits or cancels any license, permit or Govenrmental Approval necessaryto the consfiuction and/or operation of the Antenna Facilities or Tenant's business. 110 ? Tower Lease with Option - Wostom PCS I Corporation - DMl 1708 If Tenant terminates this Lease pursuant to this subsection within five years of the Commencement Date, then Tenant shall be obligated to continue Rental Payments until the initial Term ends. Tenant has no such obligation in any Renewal Terms; (d) upon ninety (90) days written notice by Tenant if the Premises are or become unacceptable under Tenant's design or engineering specifications for its Antenna Facilities or the communications system to which the Antenna Facilities belong. If Tenant terminates this Lease pursuant to this subsection within five years of the Commencement Date, then Tenant shall be obligated to continue Rental Payments until the initial Term ends. Tenant has no such obligation in any Renewal Terms; (e) immediately upon written notice if the Premises or the Antenna Facilities are desfroyed or damaged so as in Tenant's reasonable judgment to substantially and adversely affect the effective use of the Antenna Facilities. If Tenant terminates this Lease pursuant to this subsection within five years of the Commencement Date, then Tenant shall be obligated to continue Rental Payments until the initial Term ends. Tenant has no such obligation in any Renewal Terms; (0 Landlord sball have the right to terrninate this Lease immediately if the water tower is destoyed by casualty or a disaster, such as a fire or tomado. (g) Landlord shall also have the right to terminate this Lease, with an one hundrd and trventy (120) day written notioeo to Tenant, if: (i) the Landlord disoontinues the use of the water tower for any reason; (ii) an independent engineer deems the water tower structurally unsound; (iii) Tenant unreasonably interferes with the Landlord's equipment at the site; (iv) Tenant is grossly negligent in maintaining or repairing its Antenna Facilities equipment at the Site; or (v) if Tenant discontinues use ofthe equipment for a period of ninety (90) days. 9. Tanes. Tenant shall pay any personal and/or real property taxes assessed on, or any portion of zuch taxes atfirbutable to, the Antenna Facilities. Landlord is a municipality and does not generally pay such taxes. Iftaxes are assessed on the Premises because it is not devoted to a public use, then Tenant shall pay such taxes on the Premises. 10. Insurance and Subrogation. Tenant shall maintain limits no less than $1,000,000 combined single limit per specific occrureoce for bodily injury, personal injury and property darnage covering both General Liability and Autornobile Liability and S5,000,000 aggpegate coverage covering both General and Automobile Liability. Confactor shall disclose any selfinsurance retentions or deductibles on the Certificate of Insurance covering the Tenant. 111 ,,. 'i ' TowerleasewithOption-WestemPCSlCorporation-DMll70E I l. Hold Harmless. Tenant agrees to hold Landlord harmless from claims arising fromthe installation" usen maintenance, repair or removal of the Antenna Facilities, except for claims arising from the negligence or intentional acts of Landlord, its employees, agents or independent contractors. 12. Notices. All notices and demands hereunder shall be in vriting and shall be delivered, faxed or mailed, to the following addresses: If to Tenant, to: Westem PCS I Corporation Attn: PCS Leasing Adminishator 2001 NW SammanishRoad Issaquah, WA 98027 Phone: (206)313-5200 Fax: Q06) 313-5520 tUt-,brtt4"L a//-tt-u : Mtfuw l\/tul-tU C',Lfr^t*"- c/o lAf!ilu*-l.es T '&f , 3b50 lSls 4r". 58, 9iL4oo If to Landlord, to: City of Ames,Iowa C/O Water and Pollution Confrol Deparfrnent 300 E. 5ft Sfreet, Building I Ames, IA 50010 Phone: (515) 239-5150 Fax: (515) 239-5251 fullantz, WA ltota with a copy to: City of Arnes,Iowa ClO City Manager 515 ClarkAvenue P.O. Box 8ll Ames,IA 50010 Phone: (515) 239-5101 Fa>r: (515) 239-5325 13. Environmental Laws. Tenant rqlresents, warants and agrees that it will conduct its activities on the Property in compliance with all applicable Environmental Laws (as defrred in attached Exhibit D). Tenant shallprocure a Phase I Environmental Assessment of the Premises and provide the same to the Landlord. Tenant agrees to defend, indemnify and hold Landlord hamrless from and against any and all claims, causes of action, demands and liability including, but not limited to, damages, costs, expenses, assessments, penalties, fines,losses, judgments and attomey's fees that Landlord may suffer due to the existence or discovery of any Haaardous Substance on the Property or the migration of any Hazardous Substance to other properties or release into the environment arising from Tenant's activities on the Property. Tenant's obligations under this Section shall all survive the expiration or termination of this Lease. The indenmifications inthis section qpecifically include without limitation costs incurred in connection with any investigation of site conditions or any cleanup, remedial, removal or restoration work required by any govenrmental authority. 112 ' Tower Lease with Option - Westem PCS I Corporation - DMI 1708 14. Assignment and Subleasing. Tenant may assign this Lease upon written approval by Landlord, which approval shall not be unreasonably wittrheld or delayed, to any person conholling, controlled by, or under cornmon confrol with Tenant, or any person or entitythat, after first reoeiving FCC or state regulatory agency approvalso acquires Tenant's radio cormnunications business and assumes all obligations of Tenant under this Lease. Upon such assignment, Tenant shall be relieved of all liabilities and obligations hereunder relating to matters fust arising after the date of such assignment, and Landlord shall look solely to the assignee for performance under this Lease and all obligations incurred thereafter. Moreover, upon assiglment, Landlord shallhave the option" at the end ofthe Term or the Renewal Term in effect to either continue under the Rental Payment Terms of this Lease or to renegotiate with the new assignee for a new rental amount. Tenant may sublease the Premises, upon written notice to Landlord, only if such sublease is subject to the provisions of this Lease. If Tenant subleases all or any part of the Premises Tenant shall remain obligated for the Rent under this Lease, and Landlord and Tenant shall divide the sublease rental amormt equally. Tenant may otherwise assign this Lease upon written approval of Landlord, which approval shall not be unreasonably delayed or withheld. Tenant may, upon notice to Landlord, mortgage or grant a security interest in this Lease and the Antenna Facilities, provided such Mortgagees agree to be bound by the terms and provisions ofthis Lease. In such eventn Landlord shall execute such consent to leasehold financing as may reasonably be required by Mortgagees. Landlord agrees to notify Tenant and Tenant's Mortgagees simultaneously of any default by Tenant and to give Mortgagees the same right to cure any default as Tenant or to remove any property of Tenant or Mortgagee located on the Premises, except that the cure period for any Mortgagee shall not be less than thirty (30) days after receipt of the default notice, as provided in Section 8 of this Lease. All such notices to Mortgagees shall be sent to Mortgagee at the address specified by Mortgagee upon entering into a fnrancing agreement. Failure by Landlord to give Mortgagee such notice shall not diminish Landlord's rights against Tenant, but shall preserve all rights of Mortgagee to cure any default and to remove any property of Tenant or Mortgagee located on the Premiseso as provided in Section 17 of this Lease; but, Landlord shall have no liability to Mortgagee by reason of Landlord's failure to give any such notice to Mortgagee. 15. Successors and Assigns. This Lease shall run with the Property, and shall be binding upon and inure to the benefit of the parties, their respective successors, personal representatives and assigns. 16. Subordination of Landlord's Lien. Landlord hereby subordinates any and all lien rights it may have, statutory or otherwise, conceming the Antenna Facilities or any portion thereof which shall be deemed personal property for the pulposes of this Lease, regardless of whether or not the same is deemed real or personal property under applicable laws, and Landlord gives Tenant and Lender the right to remove all or any portion of the same from time to time, whetler before or after a default under this Lease, in Tenant's and/or Lender's sole discretion and without Landlord's consent. ii l 113 Tower Lease with Option - Westem PCS I Corporation - DM1170E 17. Miscellaneous. (a) This Lease constifutes the entire agreement and understanding of the parties, and supersedes all offers, negotiations and other agreements. There are no representations or understandings of any kind not set forth herein. Any amendments to this Lease must be in uriting and executed by both parties. (b) If either pafty is represented by a real estate broker in this hansaction, that party shallbe fullyreqponsible for any fee due such broker, and shall hold the other party harmless from any claims for commissionby suchbroker. (c) Eaoh party agxees to cooperate with the other in executing any documents (including a Mernorandum of Lease in zubstantially the form as attached in Exhibit E) necessary to protect its rights or use of the Premises. The Memorandum of Lease may be recorded in place of this Lease, by either parl.y. (d) This Lease shallbe construed in accordanoe with the laws of the state in which the Properly is located. (e) The persons who have exeouted this Lease represe,lrt and warant that they are duly authorizedto execute this Lease in their individual or represe,ntative capacity as indicated. (0 The submissionofthis document for examination does not constitute an offer to lease or a reservation of or option for the Premises and shall become effective only upon exeoution by both Tenant and Landlord. (g) This Lease maybe executed in any numbr of counterpart copies, each of which shalt be deemed an original, but all of which together shall constitute a single instrrment. 18. Adjustrnents to Payments. (a) In the event that Westem Wireless, within the first five (5) yeafit foltowing the Commencement Date, agrees to pay to the City of Des Moines, or any public body located within seventy-five miles ofthe boundaries ofthe City of Des Moines, more than the monthly amount stated in paragraph 4, Western Wireless agrees to pay to the City of Ames an amount matching the amount paid to such public body. Said additional payments shall be paid effective with the Commencement Date of this Agreement. The computation of said matching amount shall be done by multiplying the difference between said higher rate and the rate paid under paragraph 4 of this Agreeme,nt by the number of months since the Commencement Date of this Agreement. Thereafter all monthly payments shall be at that hrghe" arnount unless or until a higher amount is paid by Westem Wireless to the City of Des Moines or another public body located within seventy-five miles of Des Moines, in which 114 Tower Lease with Option - Westem PCS I Corporation - DMI 1708 event the matching payment shall be computed as aforesaid with respect to that higher amount. (b) In the event that Western Wireless, within the first five (5) years following the commencement date, agrees to pay the City of Des Moines or any public body located within seventy-five miles ofthe boundaries ofthe City of Des Moineso an amount that is additional to a regular rent payment, which additional payment is more than $40,000.00, or provide in-kind goods, irnprovements, or services having a value ofmore than $40,000.00 in addition to the regular rent payment, as a payment for any reason under the terms of a lease, then the difference between said pa5rment and $40,000.00 shall be paid to the City of Ames. (c) Westem Wireless shall provide to the City of Ames complete copies ofall contracts orleases e,ntered into with the City of Des Moines or any public body located within seventy-five miles of the boundaries of the City of Des Moines. The Execution Date of this Lease is the 3rd day of December, 1996. LANDLORD: TENA}.{T: STATE OF IOWA,ICOUNTY OF STORY, SS: ^ On this 5c/day ofDecemb t, l996,before me,Snn K' Khw . a Notary Public in and for the State of Iowa, personally appeared Larcy R. Curtis and Sandra L. Ryan, to me personally known, and who, being by me duly sworn, did say that they are the Mayor and City Clerk, respectively, of City of Ames, Iowa, a municipal corporation; that the seal affixod to the foregoing instument was signed and sealed on behalf of the corporation; and that the i4psrment was sig-nod and sealed on behalf of the corporation, by authority of its Ci\ Qorrroi \ - , as contained in Resolutioo No. 1d-Sl U .passed by the Ames City Council; and that the Mayor and City Clerk acknowledged the execution of the instument to be their voluntary act and deed and the voluntary act and deed of the corporation, by it voluntarily executed. lts: TARY PUBLICin and forlowa 115 Tower Lease with Option - Westem PCS I Corporation - DM1170E 10 116 ' Tower Lease with Option - Westem PCS I Colporation - DMl170E STATE OF WASHINGTOI, COUNTY OF KING, SS: DaUd On this AUV of 'DYflntWQ-' 1996, before me personally appeared, 6own to me to be the V. {/. of Westem PCS I, the corporation that executed the within and foregoing instrument, and acknowledged the said instument to be the free and voluntary act and dee$pf said corporation for the uses and purposes therein mentioned, and on oath, stated that$1) was authorizedta execute said instrument. IN WITNESS WHEREOF, I have hereunto set my hand and affixed my official seal A.l'lllev' the day and year first above written. ' .1!'!!""frt.^ ..",-"^r.-1616.:e6 ,:ii'*,tf!,'lE "i,,f*-.-tn ' Y PUBLIC in and,for commlsston exprres: lt 117 Tower Lease with Option - Western PCS I Corporation - DM I l70E EXHIBIT A Legal Description To the Tower Lease with Option dated the 3rd day of December. 1996, between the City of Ames, as Landlord, and Western PCS I Corporation, as Tenant. The Properfy is legally described as follows: Tax Parcel ID#: 05-28-275-030 A part of the SE % NE % of Sec 28, Township 84 North, Range 24 West of the 5'h P.M., Story County, Iowa, described as follows: Beginning at a point 723.88' West and 33.0' North of the Southeast Comer of the Northeast Quarter of Section 28, Township 84 North, Range 24 West; thence West 259.12'; thence North 504.32'; thence South 27"1I'40?' East 567.00' to the point of beginning; containing 1.50 acres. AF,PROVED AS TO FORM ev ,EAs-z-1fu/ John R. Klaus City Ailornev 118 0 J i J 6 9 7 ] - J I t i J : 5 ?J;,t.I J 5_[5 3:\4 22C)J r\!is LL.11.\ lr J l{L l-l: 5-\! ( i r l l t J - T.q,tr l-elSr'\\ ilh ()ptlLrn - \\i'C:;rern P(lS I (]or"por':ltiLl11 - n\f I I T0ll -EXI{IR[1'B Premises Location \\lithin the Fropertl' To rhe lor.ver Leiue with option darecl the 29th da-v of oglo!9r=l9i&, bctu'cslr city r:f i\mes, as Landlorcl, and westcnr PcS I ccrtpc'ratioll. as Tellallt' The locetio' of the premises (including casements) n'itbin the Propertl is more particularly described or depicted as l'ollorvs: -A 4(l' x 40' space on thc grousd a{iacent to the \vater to\'\'er and a l5' x 15' triangular shape space on tlre top the wtlter tower, Lrut ntrt thc rlirter torl€r. /. AFPROVED AS TO FORM "" 4/a'1*--- / .:'onn R. Ktaus' Citv Attornev I] 119 3;4 ?201 IIISTEI?\ $',rR"Iilrs-s Tolr.c/-l.easc *,ich d)prron - W.estern pL_-S I Corporation _ Dlvlll?OE. & o0J0 1, ,I 6..r I7 TIIII - l 0 : 5 7 jr.{.f l EXIIIBIT C paqe 1 of 2 Site Plan 'fo the T'ower_Lease with Option dated the 29th day of October. 1996" betweencit]'of amcs as La'drorcJ, ancl \irestirn pcs t corporatffias Tenant. fr6o@A{lrrru€ t'5lHt'. J R'qG FC.* I Sife PIan and Equipment: AtrPROVED AS TO FORM John R. Klaus City Altornev * E 120 0 1 , ' 1 6 9 7 || TllLt l0:56 ]i{-\ l 5l 5 331 22 Cll I\.E^ST[Ii\ \\' TR'LIS.S Tou,er I.ease rvitli Option - \!'cstern PCS t (iorp<>ration - f).\1 I lliJh !.1 o o;r EXHIBIT C Site Plnn Page 2 of 2 Ta the Tow-er Lei'rse rvith Option dated the 29th dav of October. 1996, benr.r-'eu Clitl' of AmeS as l-andlord. ancl \lrestern P{lS I Corporation: as Tenanf. Sife PIsn and Equipmentt trPROVED AS TO "r.,i { :ili':':,;.ii''}' V I121 Tower Lease with Option - Westem PCS I Corporation - DM1170E EXIIIBIT D Environmental Laws To the Tower Lease with Option dated the 3rd day of Decenrber, 1996, between the City of Ames-Ipwa as Landlord, and Westem PCS I Corporation, as Tenant. As used in this Lea$e, "Bnvironmental Laws" means all fderal, state and local e,nvironmental lawsn nrles, regulations, ordinances, judicial or administative decrees, orders, deoisions, authorizations orpermits, including, but not limited to, the Resource Conservation and Recovery Act,42 U.S.C. $$ 6901, et seq., the Clean Air Act, 42U.5.C. $$ 7401, et seq., the Federal Water Pollution Confiol Act, 33 U.S.C. $$ 1251, et seq., the Emergency Planning and Community Right to Know Act,42 U.S.C. $$ 1101, et seq., the Comprehensive Environmental Response, Compensation and Liability Act,42 U.S.C. $$ 9601, et seq., the Toxic Substances ConfolAct, 15 U.S.C. $$ 2601, et seq., the Oil Pollution Control Act,33 U.S.C. $$ 2701, et seq., the Hazardous Materials Transportation Act, 49 U. S. C. $$ l80l et seq., the Safe Drinking Water Act,42 U.S.C. $$ 300f et seq., and state laws, or any other oomparable local, state or federal statute or ordinance pertaining to the environment or natural resources and all regulations pertaining thereto. As used in this Lease, "Hazardous Substance" means any hazardous substances as definedbythe Conrprehensive Environmental Response, Compensation and Liability Act, as amended from time to time; any hazardous waste as defined by the Resource Consenration and Recovery Aot of 1976, as amended from time to time; any and all material or substanoe defined as hazardous pu$uant to any federat, state or local laws or regulations or order; and any substance which is or becomes regulated by any fbderal, state or local governmental authority; any oil, petroleum products and their by-products. 122 Q4 - -oza77%ffi*w-tff #g ffirffitW f,rordngFcclrdjl xfrfrtut Prepared by John R. Klaus, City Attorney City of Ames, Iowo 515 Clark Avenue, Ames, Iowa 50010 515/239-5146 EXIIIBIT E Memorandum of Lease To the Tower Lease with option 9t d the3d day of December, lgg6, between thecity of Ames.Iowa, as Landlord, ind westem pcs I corporauon, as Tenant. After recording, please return to: Site Identification: DM-I IZO-E Westem PCS I Corporation Attn.: PCS Leasing Adrninistator 200I NW SarnrnanishRd. Issaquah" WA 98027 Phone: Q06)313-5200 Fax: Q06) 313-SSZ0 Market: Des Moines, MTA See attached exhibit A Menrorandum of Lease Between the CiV of Ames-Iowa ("Landlord") and Western pCS ICorporation ("Tenant, ) A Tower Lease with Option between the City of Ames. Iowa, (,'Landlord") andwestern Pcs I corporation ("Tenant') was made,"g*aittg oi f"ll"*irg pr*,ir"*, The date of execution of the T_ower Lease with Option oror 0€efrnhn"3, lfi_6 ?r{Oj::t |rur" is for a t11r-of five (5) years and will commenoe on the Jgf,.day ofStie'ql""'-- . 1996, (the "corrnencenrcnt Date,,) ffiffi;;;#ffid; 9n the tast day of the month in which the 5th anniversary of the commence*eirt Date shallbave occurrd. Tenant shall have the right to extend this rease for five additional five yearteNuls. 123 a LA}.{DLORD: TENANT:Westem By: tt", Vlf lawy'weSernn15 124 STATE OF IOWA COTINTY OF STORY ACKNOWLEDGMENT ) ) SS. ) _, a Notary Public in and for the State of lowa, personally appeared Larry R. Curtis and Sandra L. Ryan, to me personally known, and who, being by me duly sworn, did say that they are the Mayor and City Clerk, respectively, of City of Ames, Iowao a municipal corporation; that the seal affixed to the foregoing instrument was signed and sealed on behalf of the corporation; and that tl1e instrqment was signed and sealed on behalf of the corporation, by authoriy'of itt Cny 1ou,tlci, - , 8s contained in Resolution No. 7(p - 57A , puss6d by the Ames City Council; and that the Mayor and City Clerk acknowledged the execution of the instrument to be voluntary act and deed and the voluntary act and deed of the corporation, by it voluntarily executed. My commission expires:3-/7-q7 srATE OF WASHTNGTON ) ) ss: couNTY oF KrNG ) appeared the 9gZ, before me personally known to me to be ,of Westem PCS I, the corporation that executed the within on trnsjhs-duy or M1,a{{J.oerore me, 5 ". t - Rt pp e ER and foregoing instrument, and acknowledged the said instrument to be the free and voluntary act and deed -ofpaid corporation for the uses and purposes therein mentioned, and on oath, stated thatW was authorizedto execute said instrument. IN WITNESS WHEREOF, I have hereunto set my and affixed my official seal the day and year first above written. ARY PUBLIC Notary Public in and of Iowa the State of 125 S e p. 30. 20 1 0"1 0 : 42AM No. 9948-P.1-----"*-'--' TXIIIEIT A Lcgrf Dcrcrlpdon To thc Mqnorandurn o,fleuc dct€d thG 3d day oflllqmhg-Il!94 botwcon thc Clbl.cf AEF& c!Landlor4 and \l|eftrnPCS I Cot?orgioq aa Tenant. Tlrc Prcnrbcl lcucd rro dcrcrlbcd rr followrl A prrt of the Property, whloh part ir a 4O x 4()' rprc6 on the gfound a4lacsat to tho,wrtcr touror rnd a l5' x l5' triangulai chape lprpo on the top of the watcr towcr, bnrt not thc \f,rtor tourcr, plur cortaln rtghtt to inglotr and ogrese, Thc aftorurald l€ared Prernirer arg a part of the Property, tho rcmaindor of wtrlch lr not lcarcd, dcccrlbad ar: Tar Darool IDdF: Q,!!tfo2jlll.l|;|! A p8rt of the SE t/4 NE 1/4 of Soctlon 28, Townchlp s4 Nortb Rurgc 2{ W6t of ths 3th P.M.. Story County. Iowa, dcrcrlbcd ar followo: BcglnnlrU at r polnt ?23,tEr Wost tnd 33,O'North of tho -southsart Corner ofthc Northeart Quartcr of Sccdon 28. Townahip 84 North. Rangc i4Waat; th€no€ Wcrt 259.12'; thcncc North 5O4.32'i thoncc South 27" I l'4O" EeEt 567.O0' to the point of boginning; oontaining l.to aatlt. q4- ozerzt|+) 126 1 TMO Site ID: DM01170E TMO Lease ID: 53813 FOURTH AMENDMENT TO TOWER LEASE This Fourth Amendment to Tower Lease (the “Fourth Amendment”) is effective as of the last signature below (the “Effective Date”), by and between the City of Ames, Iowa (“Landlord”), and T-Mobile Central LLC, a Delaware limited liability company (“Tenant”) (each a “Party”, or collectively, the “Parties”). Landlord and Tenant (or their predecessors-in-interest) entered into that certain Tower Lease dated December 3, 1996, including that certain Amendment to Tower Lease with Option dated September 13, 2004, including that certain Second Amendment to Tower Lease with Option dated December 16, 2020, including that certain Third Amendment to Tower Lease dated June 1, 2022 (including all amendments, collectively, (the “Lease”) regarding the leased premises (“Premises”) located at 2521 Bloomington Road, Ames, Iowa (the “Property”). For good and valuable consideration, Landlord and Tenant agree as follows: 1.Paragraph 5 of the Lease is revised with the following: 5. Renewal. The current and any remaining Renewal Term of the Lease will end on December 31, 2026. Beginning on January 1, 2027, Tenant shall have the right to extend this Lease for ten (10) additional, five (5) year terms (“Renewal Term”). Each Renewal Term shall be on the same terms and conditions as set forth herein, except that rent shall be increased by fifteen percent (15%) or the increase in the Consumer Price Index (“CPI”), whichever is greater. Notwithstanding the foregoing, in no event shall the annual CPI adjustment result in an increase of more than twenty percent (20%) per Renewal Term of the Base Rent in effect immediately prior to such Adjustment Date. The CPI shall mean the “Consumer Price Index for All Urban Consumers, All Cities, All Items (1984=100)” as published by the United State Department of Labor Statistics, or if such index shall be discontinued, the successor index, or if there be no successor index, such comparable index as mutually agreed upon by the parties. This Lease shall automatically renew for each successive Renewal Term unless Tenant shall notify Landlord, in writing, of Tenant’s intention not to renew this Lease, at least 60 days prior to the expiration of the term or any Renewal Term. 2.All notices, requests, demands and other communications shall be in writing and shall be deemed to have been delivered upon receipt or refusal to accept delivery, and are effective only when deposited into the U.S. certified mail, return receipt requested, or when sent via a nationally recognized courier to the addresses set forth below. Landlord or Tenant may from time to time designate any other address for this purpose by providing written notice to the other Party. TMO Signatory Level: L07/SL07 NLG-119469 127 2 TMO Site ID: DM01170E TMO Lease ID: 53813 If to Tenant: T-Mobile USA, Inc. 12920 SE 38th Street Bellevue, WA 98006 Attn: Lease Compliance/ DM01170E If to Landlord: City of Ames, Iowa 515 Clark Ave. Ames, Iowa 50010 Attn: City Manager’s Office 3.Except as expressly set forth in this Fourth Amendment, the Lease otherwise is unmodified. To the extent any provision contained in this Fourth Amendment conflicts with the terms of the Lease, the terms and provisions of this Fourth Amendment shall control. Each reference in the Lease to itself shall be deemed also to refer to this Fourth Amendment. 4.This Fourth Amendment may be executed in duplicate counterparts, each of which will be deemed an original. Signed electronic, scanned, or facsimile copies of this this Fourth Amendment will legally bind the Parties to the same extent as originals. 5.Each of the Parties represents and warrants that it has the right, power, legal capacity and authority to enter into and perform its respective obligations under this Fourth Amendment. Landlord represents and warrants to Tenant that the consent or approval of a third party is not required with respect to the execution of Fourth Amendment. If Landlord is represented by any property manager, broker or any other leasing agent (“Agent”), then (a) Landlord is solely is responsible for all commission, fees or other payment to Agent and (b) Landlord shall not impose any fees on Tenant to compensate or reimburse Landlord for the use of Agent, including any such commissions, fees or other payments arising from negotiating or entering into this Fourth Amendment or any future amendment. 6.This Fourth Amendment will be binding on and inure to the benefit of the Parties herein, their heirs, executors, administrators, successors-in-interest and assigns. TMO Signatory Level: L07/SL07 NLG-119469 128 3 TMO Site ID: DM01170E TMO Lease ID: 53813 IN WITNESS, the Parties execute this Fourth Amendment as of the Effective Date. Landlord: City of Ames, Iowa By: Print Name: Title: Date: Tenant: T-Mobile Central LLC, a Delaware limited liability company By: Print Name: __________________________ Title: ________________________________ Date: TMO Signatory Level: L07/SL07 NLG-119469 129 ITEM #:20 DATE:09-23-25 DEPT:ELEC SUBJECT:PURCHASE OF TRANSFORMERS FOR ELECTRIC SERVICES DEPARTMENT COUNCIL ACTION FORM BACKGROUND: This award is for the purchase of electric transformers necessary to meet the anticipated needs of the Electric Services Department. These transformers are kept on hand in order to ensure availability which will enable staff to replace failed transformers quickly. They are also necessary to meet the anticipated needs of the Electric Services Department for new services and maintenance activities. Typically, these transformers are used to provide service for commercial and residential applications. Lead times have become a challenge for many vendors of critical electric inventory components due to supply chain issues. To address the Electric Department's need for transformers in the future, staff issued a Request for Quotation (RFQ) for a one-time purchase of specific transformers, separated into four equipment groupings. On August 27, 2025, an RFQ document was posted to Ames Bids, the electronic bidding site. A total of 33 potential bidders viewed the project. Bids were received on September 9, 2025. The bids are shown in the table below. The table reviews the bids in two ways: 1) The "Response Total Cost" column is based on the unit cost of the transformers as bid by the supplier, 2) The "Evaluation Cost" reflects the unit cost of the transformers plus an "energy loss" component that considers losses in the transformer under no-loss and low-loss operation. Transformers that are less efficient under this evaluation are shown as costing more in this "Evaluation Cost" column: Number of Equipment Groupings Responded To (Four Solicited) Response Total Cost* Evaluation Cost* Power Line Supply of Williamsburg, IA 2 $173,205.18 $187,076.66 Eaglerise Distribution Inc, of Temple City, CA 4 $276,913.11 $295,379.17 WESCO Distribution, of Des Moines, IA 4 $313,701.53 $331,882.97 RESCO (Rural Electric Supply Cooperative) of Ankeny, IA 4 $338,869.00 $352,051.40 Border States of Ames, IA 4 $335,760.84 $355,138.54 Fletcher Reinhardt Company of Cedar Rapids, IA 4 $375,398.80 $394,728.35 MVA POWER Inc of L'Assomption, QC 4 $496,594.74 $514,597.49 130 *Price is inclusive of 6% State of Iowa Sales Taxes Plus 1% Local Tax. Power Line Supply bid on two of the four requested types of transformers. However, the company was not the lowest evaluated price on either line responded to. The bid from Eaglerise Distribution, Inc. was found to be non-responsive, as the manufacturer is not approved. WESCO Distribution was the lowest responsible, responsive bidder to offer transformers that met all specifications. Among responsive, responsible bidders, WESCO was the lowest for both the Response Total Cost and Evaluation Cost. Of note, WESCO included a "Price Adjustment Policy" to its bid. This is the only bidder that included this language. The Price Adjustment Policy (PAC) states: "Due to extended delivery dates, pricing is not held constant between order placement and shipment. The price shall be adjusted per the price adjustment clause described below 3 months prior to shipment. A weighted combination of the following indices will be used for price adjustments: Core Steel, Copper, Carbon Steel, Labor. The Index Baseline will be the month and year in which the proposal is issued." Staff does not anticipate that the potential for price adjustment would be significant enough to warrant awarding the bid to the next lowest-cost vendor. The price adjustments will be handled by a change order to the contract at the time the order is placed in accordance with the City's Purchasing Policies. This contract will be funded from the Underground System Improvements/Transformers account in the adopted FY 2025/26 budget. The available budgeted amount is $400,000. ALTERNATIVES: 1. Award a contract to WESCO, of Des Moines, IA, for the purchase of pad mount transformers in the amount of $313,701.53. Payments will be based on unit prices and quantities ordered inclusive of all applicable sales taxes. 2. Direct staff to award the contract to another bidder. 3. Reject the bids. CITY MANAGER'S RECOMMENDED ACTION: Transformers are critical to provide reliable electric service to customers of the Ames Municipal Electric System. It is important to purchase transformers at the lowest possible cost with minimal risk to the City. It is also imperative to have transformers available to meet customer needs in the short-term as well as the long-term. Therefore, it is the recommendation of the City Manager that the City Council adopt Alternative No. 1, as described above. 131 ITEM #:21 DATE:09-23-25 DEPT:P&R SUBJECT:PURCHASE OF CITY HALL AUDITORIUM SOUND SYSTEM EQUIPMENT COUNCIL ACTION FORM BACKGROUND: The sound system currently in the Ames City Auditorium (ACA) was installed in 2012. While the coverage of the system is sufficient, it does not generate adequate sound pressure levels necessary for live concert production. Speaker components in the system are also outdated and nearing the end of their serviceable life. Some internal speaker components have been replaced due to failure in recent years; however, spare parts are becoming more difficult to find for the current speakers. The Auditorium Manager has expertise in designing sound systems and developed a list of equipment for the ACA. This new equipment will replace the front of house speakers which will result in a system that is in line with current audio production trends, be more efficient, and provide desired coverage to all seating areas. This will also allow staff to have more flexible control of speaker zones within the facility. On August 4, 2025, Invitation to Bid (ITB) #2025-010 was released and closed on September 5, 2025. The bid was for equipment only as staff will be performing the installation. Four vendors submitted responses with the results shown below: Bidder Bid Amount Sound Productions, LLC Irving, TX $ 81,110.00 Forte Studios (Jacobsen Enterprises, LLC) Boone, IA $ 98,015.77 Tri-City Electric Company of Iowa Davenport, IA $131,562.66 Iowa Sound, LC Ankeny, IA $138,681.64 The low bid submitted by Sound Productions, LLC was reviewed and deemed acceptable. The project budget contains $150,000 for equipment and $25,000 for electrical work, for a total of $175,000. Because the bid came in significantly under the equipment budget, staff is electing to increase the quantities of two items included in the vendor ’s response. The items and the rationale for adding them are as follows: Two additional (2) active line array cabinet speakers at a cost of $2,600 each ($5,200 total). With these two additions, there will now be eight (8) speakers which will increase the sound coverage in the auditorium balcony. Two (2) flying bumpers for the balcony line array speakers at $495 each ($990 total). These bumpers are rigging hardware required to safely suspend the speakers from the ceiling or wall rather than ground-stacking them which takes up floor space. 132 These additions increase the total project cost by $6,190, bringing the revised equipment purchase to $87,300. A separate component of this project includes electrical work that will need to be performed to provide electrical connections to the aforementioned equipment. The electrical portion is currently out for bid with a cost estimate of $25,000. The total cost for the equipment ($87,300) and estimated electrical work ($25,000) is $112,300. Funding available for this project is $175,000. ALTERNATIVES: 1. Award a contract to Sound Productions, LLC of Irving, TX, for the purchase of the front of house speaker system and additional equipment in the amount of $87,300. 2. Accept the Report of Bids, but do not award a contract at this time. 3. Refer back to staff to redesign the project. CITY MANAGER'S RECOMMENDED ACTION: The purchase of the new sound system will provide the City Hall auditorium with updated technology, improved sound quality, and greater flexibility to meet current and future performance needs. Therefore, it is the recommendation of the City Manager that the City Council adopt Alternative No. 1 as described above. 133 ITEM #:22 DATE:09-23-25 DEPT:ELEC SUBJECT:INCONEL OVERLAID REPLACEMENT BOILER TUBES FOR POWER PLANT COUNCIL ACTION FORM BACKGROUND: The City's Power Plant operates two high-pressure steam units to generate electricity. These units are referred to as Unit 7 and Unit 8. Until 2016, the primary fuel for these units was coal, with the secondary fuel being Refuse Derived Fuel (RDF) produced by the Resource Recovery Plant. The combusting coal created ash, which neutralized the corrosive properties from burning RDF. In 2016, both Units 7 and 8 were converted from coal to natural gas and continued to co-fire RDF. Because natural gas does not produce ash, the corrosive environment created by combusting RDF is not neutralized, and accelerated boiler tube corrosion occurs. The tube corrosion is especially apparent in the superheat section of the boiler in both units. The superheat section is located in the upper portion of each boiler where the steam is dried and subjected to the highest temperatures and pressures. Boiler tube failures result in forced outages of the unit, resulting in several days of reduced power plant capacity (and potential financial penalties), along with an interruption in the ability to dispose of the RDF from the community's solid waste. When it became apparent that accelerated tube corrosion was beginning to occur in both boilers, staff performed extensive research and found that applying a hardened metal called Inconel over the tubes dramatically slows the corrosion of the tube base metal. The superheat section of tubes was replaced with Inconel coated tubes in Unit 7 in 2019. Unit 8's superheat tubes were replaced in 2020 with Inconel tubes. It was recently discovered that some of these superheat tubes in both units have had their Inconel overlay compromised and are now failing. It appears the failures are due to pinhole size areas where the coating was not fully covering the tube. This allowed a path for corrosion of the base metal, weakening the tube. Unit 8 recently suffered a tube rupture because of a weak tube caused by this kind of corrosion. After thoroughly cleaning Unit 8 boiler and then performing an inspection of each superheater tube, 18 tubes were found to have been compromised with corrosion and need to be fully replaced. Due to the specialized process for overlaying the boiler tubes with Inconel, few companies are able to perform the overlay process with the high-quality procedures required. Therefore, staff solicited quotes from the two known qualified providers of this type of specialized work which are shown below. 134 VENDOR COST Helfrich Brothers Boiler Works Inc. Lawrence, MA $56,000 Boiler Tubes of America Lyman, SC $88,443 After evaluating the quotes, staff determined the low quote from Helfrich Brothers Boiler Works, Inc, of Lawrence, MA, is acceptable. Funding for the purchase of the tubes will come from the Unit 8 operating budget where there is $100,000 budgeted for replacement parts and supplies. Once the tubes are manufactured and delivered, the installation for the Unit 8 tubes will occur through an existing agreement with a contractor for Power Plant boiler maintenance. Installation is expected to cost $130,000. The existing contract for boiler maintenance with this company in FY 2025/26 is for an amount not-to-exceed $350,000, of which $295,000 remains unspent. FUTURE BOILER OPERATIONS: Installing Inconel-overlaid tubes is an established approach to reduce corrosion in a waste-to- energy boiler. Therefore, the appearance of corrosion in this section of the boiler tubes gives staff pause about whether the corrosion observed is an isolated occurrence or whether corrosion may continue to appear throughout the boiler. Although staff performed a thorough inspection of the Unit 8 superheat section and identified these 18 tubes in need of replacement, the tight spacing of the tubes in this section makes it difficult to inspect every surface adequately. The use of the Power Plant boilers for waste-to energy is expected to continue until summer 2027. Soon after, the Electric Department's New Thermal Generation project is expected to be in service to replace the capacity of Unit 7, which will be retired. Unit 8, however, is planned to continue operating for at least ten years longer. If Unit 8 experiences major boiler tube reliability issues, the utility is at risk of significant expenses to perform a major boiler overhaul (on aging and soon-to-be retired equipment) or paying major financial penalties for lost generating capacity. The 18-tube replacement for Unit 8 described in this Council Action Form is expected to be completed in November. Meanwhile, Unit 7 is combusting natural gas and RDF. When Unit 7 is brought down to address known leaks, it is expected to require an outage of approximately two months. It is staff's expectation that, in the probable case, Unit 7 can be utilized through 2027 for RDF combustion, handling approximately 30-40% of the RDF produced. Unit 8 is large enough to dispose of the entire amount of RDF produced. However, the question for staff is the level of confidence in operating Unit 8 to combust RDF, and whether doing so will cause further deterioration leading to reliability issues. In light of these concerns, staff is discussing how to best approach the next 20 months of Power Plant operation, balancing: 1) the need to dispose of the community's solid waste during that time, 2) the preservation of the lifespan of Unit 8 for at least ten years beyond the conclusion of waste-to-energy, and 3) the burden of alternative approaches 135 to waste-to-energy (e.g., landfilling and transportation of solid waste) on partners, such as Resource Recovery, garbage haulers, and the landfill. The best approach to address all three of these areas of concern is to reduce the amount of waste entering the solid waste system and eventually becoming refuse- derived fuel. This is particularly important for plastic waste, which staff believes is the largest contributor to the boiler tube corrosion concerns. Staff is anticipating returning to the City Council in October with additional information about a curbside recycling program, which would address a significant amount of the plastic waste disposed in the Power Plant boilers. ALTERNATIVES: 1. Award a contract to Helfrich Brothers Boiler Works, Inc., Lawrence, MA, for Boiler Tubes for the Power Plant in the amount of $56,000. 2. Award a contract to the other company that submitted a quote. 3. Do not approve the contract and direct staff to solicit formal bids in an effort to obtain more competitive pricing. However, staff is uncertain that other companies exist that are qualified to accomplish this work, and delays will increase costs. CITY MANAGER'S RECOMMENDED ACTION: The purchase of the Inconel overlaid tubes is critical for the longevity and reliability of Unit 8 boiler. Without specialized overlaid tubes, tube failures will increase causing significant unit downtime. The installation of these tubes will be completed under a separate, existing contract for Power Plant boiler maintenance. Therefore, it is the recommendation of the City Manager that the City Council adopt Alternative No. 1. 136 ITEM #:23 DATE:09-23-25 DEPT:FLEET SUBJECT:PURCHASE OF ONE FORD LIGHTNING FOR THE FIRE DEPARTMENT COUNCIL ACTION FORM BACKGROUND: The City of Ames currently has four full-sized all-electric (EV) pickup trucks in service and two more on order, scheduled to arrive this month. These EV pickups are Ford Lightning F150s, which have performed well for City staff. These EV pickups from Ford have been reasonably priced and qualified for the Federal EV tax credit of $7,500. The Fire Department has a Ford Lightning on order to replace an administrative vehicle. A second Fire Department administrative vehicle is now ready for replacement, and Fire and Fleet Services staff have determined that a full-sized pickup would best support the administrative activities conducted by the department. The current vehicle is designated for replacement in the 2025/26 fiscal year. Bids were solicited for one EV full-sized pickup with crew cab and 4WD, which qualifies for a $7,500 federal tax credit. Congress has passed legislation terminating the $7,500 tax credit for new EVs on September 30, 2025. Receiving the EV pickup before the deadline ensures the $7,500 tax credit can be received by the City. The bid for one Full-Sized EV 4WD Crew Cab Pickup as follows: Bidder Make/Model Year Bid Price Stivers Ford Lincoln; Waukee, IA Ford Lightning 2025 $62,195 The bid for one 2025 full-size Ford F150 Lightning crew cab pickup from Stivers Ford Lincoln of Waukee, Iowa, for $62,195, is acceptable. The unit is in stock at the dealership in Waukee, and delivery is expected before September 30, 2025. Cost to purchase one 2025 Ford Lightning pickup is as follows: One Ford Lightning from Stivers Ford, Waukee $62,195.00 Funding available for purchase as follows: Replacement funds for existing vehicle $17,436.61 Estimated salvage value of existing vehicle $5,000.00 Fleet Green Vehicle Funds ($115,000 balance) $39,758.39 Total Funding $62,195.00 137 ALTERNATIVES: 1. Award a contract to Stivers Ford Lincoln of Waukee, IA for one Ford Lightning in the amount of $62,195. 2. Reject the bids and do not purchase this vehicle. CITY MANAGER'S RECOMMENDED ACTION: The Fleet Director and Fire Department staff agree that the 2025 Ford Lightning pickup from Stiver ’s Ford Lincoln will provide a reliable work truck for City staff at the best price. Therefore, it is the recommendation of the City Manager that the City Council adopt Alternative No. 1 as described above. 138 ITEM #:24 DATE:09-23-25 DEPT:ELEC SUBJECT:LINE CLEARANCE FOR 69KV TRANSMISSION LINE RECONSTRUCTION VET MED SUBSTATION TO MORTENSON SUBSTATION COUNCIL ACTION FORM BACKGROUND: Electric Services is undertaking a multi-year project to reconstruct deteriorated portions of 69 kV Transmission pole lines. The project is starting with the line between the Vet Med and Mortensen Road Substations. This line segment travels through a dense number of trees located north of Highway 30, both east and west of University Blvd. To ensure reliability of the line and to gain access for construction, trees need to be trimmed and cut back. The first phase of the work to reconstruct the line is scheduled to begin in six weeks. The trimming must take place along the route prior to the start of construction. Unfortunately, it was not possible to receive all the necessary ISU and DOT approvals for the route until recently, leaving a short time window to have the tree work completed. Electric Services currently holds an annual contract with Wright Tree Service of Des Moines, IA. Wright Tree Service maintains clearances on the City's current overhead distribution s y st em . Wright Tree is very busy performing the current trimming requirements and does not have the resources to take on the additional work within the next six weeks. Electric staff sought price quotes from companies that could both perform the large amount of clearing and also be available to complete the work before the end of October. Robb's Tree and Stump Service of Story City, Iowa is available on short notice. The company has the necessary equipment needed and can complete the job within the times required. Robb's Tree and Stump Service provided a fixed price of $55,000. Using the pricing from the current annual trimming contract with Wright Tree Service, staff estimated it would cost $60,000 to perform the work. At $55,000, staff feels the fixed price from Robb's Tree and Stump Service to be a fair price. Funds for this project will come from the 69kV Reconstruction Capital Improvement Project where there is $7 5 ,0 0 0 available to perform the tree trimming. ALTERNATIVES: 1. Waive the Purchasing Policies and Procedures requirement for formal bidding procedures and award a contract to Robb's Tree and Stump Removal, Story City, Iowa, for line clearance for the 69kv Transmission Line Reconstruction in the amount of $55,000. 2. Reject the bid and instruct staff to seek competitive bids. 139 CITY MANAGER'S RECOMMENDED ACTION: To gain access for the 69kv reconstruction project, trees need to be trimmed and cut back. This work needs to be performed in the next several weeks to keep the construction of the project on schedule. Robb's Tree and Stump Removal has s ufficient equipment and personnel to complete the project in a timely manner, and the fee proposed is reasonable in comparison to the contract in place with another contractor for annual tree trimming and line clearance. Therefore, it is the recommendation of the City Manager that the City Council adopt Alternative No. 1, as stated above. 140 ITEM #:25 DATE:09-23-25 DEPT:PW SUBJECT:2025/26 TRAFFIC SIGNAL PROGRAM - POLES PURCHASE COUNCIL ACTION FORM BACKGROUND: The Traffic Signal Program provides for both the replacing of older traffic signals and constructing new traffic signals in the City. This project location involves the replacement of the traffic signal at the intersection of S. Duff Ave & S. 3rd Street. The underground work for this signal was completed in 2024 prior to the DOT's resurfacing of Highway 69. At that time anchor bolts for the future signal poles were purchased from CSLA Iowa, the Iowa Agent for Millerbernd, due to multiple quality control issues experienced during the 2022/23 Traffic Signal Program (State & Mortensen) with Valmont Industries, the other alternative manufacturer of signal poles in the area. To reduce potential warranty and liability issues, the traffic signal poles should be procured from the same manufacturer as the anchor bolts. Staff solicited a sole source proposal for the poles from CSLA Iowa, and received a proposal in the amount of $58,686. Staff has reviewed the proposal and finds it acceptable and in line with previous signal pole bid solicitations. Staff has prepared plans and specification to be approved by the City Council under the following agenda item that will involve the construction of the new traffic signals utilizing these poles. The construction is likely to take place in 2026. This project is shown in FY 2025/26 of the Capital Improvements Plan with Road Use Tax funding in the amount of $280,000. ALTERNATIVES: 1. Waive the Purchasing Policies and Procedures requirement for formal bidding procedures and award a contract to CSLA Iowa, the Iowa Agent for Millerbernd, of Des Moines, Iowa, in the amount of $58,686 for 2025/26 Traffic Signal Program. 2. Do not move ahead with this project at this time and thereby reject the traffic signal pole bid. CITY MANAGER'S RECOMMENDED ACTION: This project will complete a new traffic signal at this intersection where underground work has already been finished. Approval of the signal pole sole source proposal will continue to keep this project on pace for 2026 construction. Therefore, it is the recommendation of the City Manager that the City Council adopt Alternative No. 1, as described above. 141 ATTACHMENT(S): Project Location Map - Default.pdf 142 N 1 inch = 6,612 feet Date: 4/18/2023 2025/26 Traffic Signal ProgramS. Duff Avenue & S. 3rd Street Project Location 143 ITEM #:26 DATE:09-23-25 DEPT:PW SUBJECT:2025/26 TRAFFIC SIGNAL PROGRAM COUNCIL ACTION FORM BACKGROUND: The Traffic Signal Program provides for both the replacing of older traffic signals and constructing new traffic signals in the City. This project involves the replacement of the traffic signal at the intersection of S. Duff Ave & S. 3rd Street. The underground work for this signal was completed in 2024 prior to the DOT's resurfacing of Highway 69. Staff has been working with WHKS & Co. of Ames, Iowa to develop plans and specifications for construction of the signals with a total estimated construction cost of $139,624.01. The table below shows estimated expenses and revenues for this project: Expenses Amount Revenues Amount Design $ 14,300.00 Signal Poles $ 58,686.00 Signal Cabinet (est)$ 50,000.00 Construction (current estimate)$ 139,624.01 Administration $ 10,000.00 FY 25/26 Traffic Signal Program Road Use Tax $280,000 Totals $ 272,610.01 $280,000 Construction is anticipated for the summer of 2026. Staff has coordinated extensively with the adjacent properties regarding the prior construction activities in the area, and will provide additional coordination regarding 2026 construction. ALTERNATIVES: 1. Approve preliminary plans and specifications for the construction of the 2025/26 Traffic Signal Program, setting October 22, 2025, as the bid due date and October 28, 2025, as the date of Public Hearing for report of bids. 2. Do not move ahead with this project. CITY MANAGER'S RECOMMENDED ACTION: This project will complete a new traffic signal at this intersection where underground work has already been finished. Approval of the plans and specifications will continue to keep this project on pace for 2026 construction. Therefore, it is the recommendation of the City Manager that the City Council adopt Alternative No. 1, as described above. 144 ATTACHMENT(S): Project Location Map - Default.pdf 145 N 1 inch = 6,612 feet Date: 4/18/2023 2025/26 Traffic Signal ProgramS. Duff Avenue & S. 3rd Street Project Location 146 ITEM #:27 DATE:09-23-25 DEPT:PW SUBJECT:2024/25 CDBG INFRASTRUCTURE PROGRAM (S RUSSELL AVENUE - S 4TH STREET TO LINCOLN WAY) COUNCIL ACTION FORM BACKGROUND: The intent of this project is to utilize Community Development Block Grant (CDBG) funding to replace approximately 1,305 feet of existing 4-inch cast iron water main, originally installed in 1924, with new 8-inch main along S. Russell Avenue from Lincoln Way to S. 4th Street. The water main in this location is in need of replacement due to its age and size. While the 4-inch water main was the standard size in 1924, it does not allow for the delivery of sufficient water volumes for current day fire fighting capacity. The project will also include installation of new copper water services, some of which will replace known or suspected lead service lines. These improvements will enhance water quality, reduce the number of lead service lines, increase firefighting capacity, and provide direct benefits to a HUD-Identified Low- and Moderate-Income (LMI) population, Census Tract 10. City staff has completed plans and specifications for this project with revenue and estimated expenses as follows: Funding Source Available Revenue Estimated Expenses CDBG Funding $ 680,000 Construction (est.) $ 575,908 Engineering/Administration (est.) $ 80,000 TOTAL $ 680,000 $ 655,908 ALTERNATIVES: 1. Approve the plans and specifications for the 2024/25 CDBG Infrastructure Program (S Russell Avenue - S 4th Street to Lincoln Way) project, setting October 8, 2025, as the bid due date and October 14, 2025, as the date of Public Hearing. 2. Direct staff to revise the project. 3. Do not proceed with this project at this time. CITY MANAGER'S RECOMMENDED ACTION: By improving the water systems in this local neighborhood, residents will see improved water quality, firefighting capacity, and reliability that will benefit a HUD-identified Low- 147 and Moderate-Income (LMI) population. Therefore, it is the recommendation of the City Manager that the City Council adopt Alternative No. 1, as described above. ATTACHMENT(S): S. Russell Ave.pdf 148 2024/25 CDBG Infrastructure Program S. Russell Ave - S 4th St to Lincoln WayWork Area N 2ND ST LINCOLN WAY 6TH ST N 3RD ST N H A Z E L A V E N 4TH S T N R I V E R S I D E D R N R U S S E L L A V E N M A P L E A V E N O A K A V E 5TH ST N 4TH S T Ames I O W A Location Map N 3RD ST N 2ND ST N 4TH S T N H A Z E L A V E N R I V E R S I D E D R N M A P L E A V E CY T O W N L N CENTER DR LINCOLN WAY S 2ND ST S 4TH ST S 3RD ST S O A K A V E S M A P L E A V E S H A Z E L A V E UN I V E R S I T Y B L V D S R I V E R S I D E D R N O A K A V E N H A Z E L A V E N M A P L E A V E N R U S S E L L A V E N R I V E R S I D E D R CENTER DR LINCOLN WAY S 4TH ST S 2ND ST S 3RD ST S O A K A V E S M A P L E A V E S H A Z E L A V E UN I V E R S I T Y B L V D S R I V E R S I D E D R N O A K A V E N H A Z E L A V E N M A P L E A V E 149 ITEM #:28 DATE:09-23-25 DEPT:PW SUBJECT:2024/25 CDBG INFRASTRUCTURE PROGRAM (S RIVERSIDE DRIVE - S 4TH STREET TO LINCOLN WAY) COUNCIL ACTION FORM BACKGROUND: The intent of this project is to utilize Community Development Block Grant (CDBG) funding to replace approximately 1,280 feet of existing 12-inch cast iron water main, originally installed in 1953, with new 12-inch main along S. Riverside Drive from Lincoln Way to S. 4th Street. The water main in this location has experienced a significant number of water main breaks (five since 2018), particularly along the dead-end section of S. Riverside Drive. The project will also include installation of new copper water services, some of which will replace known or suspected lead service lines. These improvements will enhance water quality, reduce the number of lead service lines, and provide direct benefits to a HUD- identified Low-and Moderate-Income (LMI) population, specifically Census Tract 10. City staff has completed plans and specifications for this project with revenue and estimated expenses as follows: Funding Source Available Revenue Estimated Expenses CDBG Funding $ 700,000 Construction (est.) $ 600,702 Engineering/Administration (est.) $ 90,000 TOTAL $ 700,000 $ 690,702 ALTERNATIVES: 1. Approve the plans and specifications for the 2024/25 CDBG Infrastructure Program (S Riverside Drive - S 4th Street to Lincoln Way) project, setting October 8, 2025, as the bid due date and October 14, 2025, as the date of Public Hearing. 2. Direct staff to revise the project. 3. Do not proceed with this project at this time. CITY MANAGER'S RECOMMENDED ACTION: By improving the water systems in this local neighborhoods, residents will see improved water quality and reliability that will benefit a HUD-identified Low- and Moderate-Income (LMI) population. Therefore, it is the recommendation of the City Manager 150 that the City Council adopt Alternative No. 1, as described above. ATTACHMENT(S): S. Riverside Dr.pdf 151 2024/25 CDBG Infrastructure Program S. Riverside Dr - S 4th St to Lincoln WayWork Area N 2ND ST LINCOLN WAY 6TH ST N 3RD ST N H A Z E L A V E N 4TH S T N R I V E R S I D E D R N R U S S E L L A V E N M A P L E A V E N O A K A V E 5TH ST N 4TH S T Ames I O W A Location Map N 3RD ST N 2ND ST N 4TH S T N H A Z E L A V E N R I V E R S I D E D R N M A P L E A V E CY T O W N L N CENTER DR LINCOLN WAY S 2ND ST S 4TH ST S 3RD ST S O A K A V E S M A P L E A V E S H A Z E L A V E UN I V E R S I T Y B L V D S R U S S E L L A V E N O A K A V E N H A Z E L A V E N M A P L E A V E N R U S S E L L A V E N R I V E R S I D E D R 152 ITEM #:29 DATE:09-23-25 DEPT:P&H SUBJECT:MINOR FINAL PLAT FOR BILLY SUNDAY SUBDIVISION AT 731 BILLY SUNDAY ROAD COUNCIL ACTION FORM BACKGROUND: The City of Ames is proposing a Minor Subdivision Final Plat to divide the 24.92-acre parcel at 731 Billy Sunday Road into three (3) lots (see Attachment A – Location Map, Attachment B - Zoning Map, Attachment C - Final Plat). The property is generally located southeast of the Duff Avenue and U.S. Highway 30 intersection, north of Billy Sunday Road. The site currently includes property leased to the United States as an Army Reserve Center, the Ames Animal Control Shelter, and the drive for access to the Hunziker Youth Sports complex. The City proposes to divide the site with the intent of selling the property for future commercial development. A minor subdivision includes three or fewer lots and does not require additional public improvements. No public improvements are planned as part of this subdivision as existing infrastructure is in place to serve existing and future development. Lot 1 includes 6.28 acres and is occupied by the United States Army Reserve Center. Lot 2 includes 14.83 acres with the sports complex driveway and the Animal Shelter with the remainder of the area as vacant undeveloped area, Lot 3 is a “flag lot” and includes 3.81 acres, is presently vacant, and is planned as the site for a billboard along the U.S. Highway 30 corridor. The purpose of the flag lot is to provide a minimum of thirty-five (35) feet of frontage on a public street, as required by the City’s adopted Subdivision regulations. Proposed Lot 1 is accessed from Billy Sunday Road. Lots 2 and 3 will have access from an existing drive with a newly proposed ingress/egress easement that is approximately 40 feet wide (see Attachment D - Ingress/Egress Easement). The site currently has split zoning of Highway Oriented Commercial (HOC) and Government Airport (S-GA). The zoning boundaries are not adjusted with the subdivision. The site has split zoning to recognize the government use of of the Reserve Center and the formerly planned site of a new Animal Shelter near the Dog Park, which is no longer planned at this location. Development of the sites within the HOC zoning is permissible as-is, but a future cleanup rezoning could be needed before eventually selling any of the lots. SIDEWALK WAIVER : City staff is requesting a waiver of sidewalk requirements along the north side of Billy Sunday Road under Section 23.103(1), Waiver/Modification, of the Subdivision Ordinance. This provision of the Code allows the City Council to waive requirements of the regulations, such as the requirement for sidewalk along the street in a commercial zone (Section 23.403 (14), Sidewalks and Walkways), that would prove inconsistent with the purpose of the Regulations because of unusual topography or other conditions. Sidewalk installation is required within 3 153 years of final plat approval. In this particular case, the rationale for granting of the waiver is the condition of the site and that the topography is not conducive to the construction of a sidewalk along the public right-of-way, See the Municipal Code regulations in Attachment E - Subdivision Code Excerpts. Due to the timing of moving the Animal Shelter from Lot 2, it is unknown if the lots would be sold and developed within three years of the plat. Additionally, future development of the site with buildings will include driveway improvements and grading of the site that will make installation of a sidewalk more practicable. At this time staff is recommending waiving the sidewalk installation requirement within 3 years of final plat approval due to the timing of the potential sale of the lots and the topographic conditions that exist. However, future development with a building would still be subject to the City's sidewalk standards of the Ames Municipal Code. ALTERNATIVES: 1. The City Council can do the following: a. Grant the waiver of the sidewalk installation along the north side of Billy Sunday Road. b. Approve the Minor Final Plat for Billy Sunday Subdivision, with the proposed access easement, based upon the findings and conclusions stated above. 2. Deny the Final Plat for Billy Sunday Subdivision, on the basis that the City Council finds the proposed subdivision does not comply with applicable ordinances, standards, or plans. 3. Refer this request back to staff for additional information. CITY MANAGER'S RECOMMENDED ACTION: The proposed Final Plat for Billy Sunday Subdivision is consistent with the City's existing subdivision and zoning regulations. The provision of the proposed access easement ensures that access is provided through the subdivision from Billy Sunday Road to the east boundary of the site to serve and maintain the established means of access to the Ames Sports Complex. Waiver of the requirement for a sidewalk is needed given the site conditions, in particular, the existing topography and the planned relocation of the Animal Shelter to allow for sale of the land for commercial development. Therefore, it is the recommendation of the City Manager that the City Council accept Alternative #1. ATTACHMENT(S): Attachment A - Location Map.pdf Attachment B - Zoning Map.pdf Attachment C - Final Plat - Sheet 1.pdf Attachment C - Final Plat - Sheet 2.pdf Attachment D - Ingress-Egress Easement.pdf Attachment E - Subdivision Code Excerpts.pdf Attachment E - Subdivision Code Excerpts Pg 2.pdf 154 Attachment A Location Map 155 Attachment B Zoning Map 156 Attachment C Final Plat (Sheet 1 of 2) 157 Attachment C Final Plat (Sheet 2 of 2) 158 Attachment D Ingress/Egress Easement 159 1 Attachment E Subdivision Code Excerpts Ames Municipal Code Section 23.103(1) states as follows: Sec. 23.103. WAIVER/MODIFICATION. (1) Where, in the case of a particular subdivision, it can be shown that strict compliance with the requirements of the Regulations would result in extraordinary hardship to the Applicant or would prove inconsistent with the purpose of the Regulations because of unusual topography or other conditions, the City Council may modify or waive the requirements of the Regulations so that substantial justice may be done and the public interest secured provided, however, that such modification or waiver shall not have the effect of nullifying the intent and purpose of the Regulations. In no case shall any modification or waiver be more than necessary to eliminate the hardship or conform to the purpose of the Regulations. In so granting a modification or waiver, the City Council may impose such additional conditions as are necessary to secure substantially the objectives of the requirements so modified or waived. Ames Municipal Code Section 23.303(3) states as follows: Sec. 23.303. MINOR SUBDIVISIONS FINAL PLAT. (3) City Council Action on Final Plat for Minor Subdivision: (a) All proposed subdivision plats shall be submitted to the City Council for review and approval in accordance with Section 354.8 of the Iowa Code, as amended or superseded. Upon receipt of any Final Plat forwarded to it for review and approval, the City Council shall examine the Application Form, the Final Plat, any comments, recommendations or reports examined or made by the Department of Planning and Housing, and such other information as it deems necessary or reasonable to consider. (b) Based upon such examination, the City Council shall ascertain whether the Final Plat conforms to relevant and applicable design and improvement standards in these Regulations, to other City ordinances and standards, to the City's Land Use Policy Plan and to the City's other duly adopted plans. If the City Council determines that the proposed subdivision will require the installation or upgrade of any public improvements to provide adequate facilities and services to any lot in the proposed subdivision or to maintain adequate facilities and services to any other lot, parcel or tract, the City Council shall deny the Application for Final Plat Approval of a Minor Subdivision and require the Applicant to file a Preliminary Plat for Major Subdivision. 160 1 Attachment E Subdivision Code Excerpts (Pg. 2) Ames Municipal Code Section 23.403(14)(a) states as follows: Sec. 23.403. STREETS. (14) Sidewalks and Walkways: (a) Sidewalks and walkways shall be designed to provide convenient access to all properties and shall connect to the City-wide sidewalk system. A minimum of a five-foot wide concrete sidewalk shall be installed in the public right -of-way along each side of any street in all zoning districts except General Industrial and Planned Industrial. A minimum of a five-foot wide concrete sidewalk shall be installed in the public right-of-way along one side of any street in the General Industrial and Planned Industrial zoning districts. If constraints exist that preclude installation of a sidewalk within the public right-of-way, the subdivider shall install the required sidewalk on adjacent land within a sidewalk easement. All required sidewalks shall connect with any sidewalk within the area to be subdivided and with any existing or proposed sidewalk in any adjacent area. 161 ITEM #:30 DATE:09-23-25 DEPT:P&H SUBJECT:BOUNDARY LINE ADJUSTMENT AND ACCEPTING DEDICATION OF RIGHT-OF-WAY AT 4914 ONTARIO STREET AND 5002 ONTARIO STREET COUNCIL ACTION FORM BACKGROUND: The subdivision regulations in Chapter 23 of the Ames Municipal Code include the process for creating or modifying property boundaries and for determining if any improvements are required in conjunction with the platting of property. The regulations also describe the process for combining existing platted lots or conveyance parcels in order to create a parcel for development purposes. A plat of survey is allowed by Section 23.309 for boundary line adjustments. Property owners Nancy (Siri) Larson and Richard & Kristen Stone are requesting approval of a Plat of Survey for a boundary line adjustment between their two properties located at 4914 Ontario Street (Larson) and 5002 Ontario (Stone) (See Attachment A- Location Map). The boundary line adjustment will require the dedication of right-of-way where property is being transferred to bring the right-of-way width more in line with current conditions and City standards. Nancy (Siri) Larson is conveying the west 75 feet of her existing property to Richard and Kristen Stone. Typically, staff can approve a boundary line adjustment, but in this case right-of-way dedication is required, which can only be approved by City Council (See Attachment B- Plat of Survey, Attachment C- Acquisition Plat and Deed). Uniquely the current Stone property is a remainder outlot from the original subdivision. No purpose for the outlot was described with the original subdivision and is currently privately owned by the Stones. Through the proposed boundary line adjustment, the property will become Parcel T and be a buildable parcel compared to its current condition where it is unbuildable as an outlot. The section of Ontario right-of-way being deeded to the City is only for the 75' long section of right-of-way being conveyed from Nancy (Siri) Larson to the Stones in order for it to match the right-of-way width of the current Stone property. The area being dedicated is 75' long by 7' wide for a total of 531 square feet. No other dedication is requested along the remaining frontage for the Larson property despite the total width of the Ontario right-of-way being below the current requirement for a minor arterial street. The acceptance of the Acquisition Plat of Survey and Deed is also attached to this action. All frontage improvements exist along the Ontario Street frontage including an existing shared use path within existing Ontario right-of-way. Approval of this plat of survey will allow the applicant to prepare the official plat of survey and submit it to the Planning and Housing Director for review. The Director will sign the plat of survey confirming that it fully conforms to all conditions of approval. The prepared plat of survey may then be signed by the surveyor, who will submit it for recording along with the Acquisition Plat of Survey and Deed of right-of-way in the Office of the Story County Recorder. 162 ALTERNATIVES: 1. Approve a Resolution to Accept the Acquisition Plat and Deed for right-of-way and approve the proposed plat of survey. 2. Deny the Acquisition Plat and Deed for right-of-way and the proposed plat of survey on the basis that the City Council finds that the requirements for plats of survey as described in Section 23.309 have not been satisfied. 3. Refer this request back to staff and/or the owner for additional information. CITY MANAGER'S RECOMMENDED ACTION: The proposed boundary line adjustment does not trigger any additional infrastructure improvements per City requirements. The action of dedicating right-of-way requires City Council approval in this case. Staff finds that the proposed plat of survey otherwise complies with Chapter 23.309. Therefore, it is the recommendation of the City Manager that the City Council adopt Alternative No. 1 as described above. ATTACHMENT(S): Attachment A- Location Map 4914 & 5002 Ontario Street.pdf Attachment B- Plat Of Survey.pdf Attachment C- Deed/Acquistion Plat For ROW.pdf 163 BRITISH COLUMBIA AVE ONTARIO ST INDIANA AVE ILLINOIS AVE OKLAHOMA DR 4914 & 5002 Ontario Street Hatched´ 4914 & 5002 Ontario Street Legend PARC ELS City Limits AMES IN CORPORATED LIMITS STR EET LABE LS - ALL @ 50000FT Private ISU Road City Road County Secondary County Hwy State Hw y US H wy US Interstate H wy 164 165 166 Not to be reco r d e d unti l appr o v a l gran t e d 167 Not to be reco r d e d unti l appr o v a l gran t e d 168 Not to be reco r d e d unti l appr o v a l gran t e d 169 ITEM #:31 DATE:09-23-25 DEPT:PW SUBJECT:SET DATE OF PUBLIC HEARING TO TRANSFER VACATED ALLEY TO ALPHA IOTA ASSOCIATION OF PHI GAMMA DELTA (325 ASH AVENUE) COUNCIL ACTION FORM BACKGROUND: In 1917, the Ames City Council passed Ordinance No. 294, which vacated a north-south alley located within Lot 4 of Parker ’s Addition to Ames. The ordinance annulled the City’s interest in the alley but did not result in the formal transfer of the vacated land to the adjoining property owners. As a result, the vacated alley remained in the City’s name and is still carried as public property on the Story County records. The property surrounding this vacated alley, now legally described as Parcel “F”, is entirely owned by the Alpha Iota Association of Phi Gamma Delta, including: Lot 4 in Little’s Subdivision Lot 6 and the South 20 feet of Lot 7 in Gray & Cessna’s Subdivision A Plat of Survey recorded on February 12, 2025 (Instrument No. 25-00967) shows the subject alley as part of Parcel “F” with an electric easement accommodating the overhead electric in the area. However, no quit claim deed has been executed to formally transfer title of the vacated alley to the Alpha Iota Association of Phi Gamma Delta. A recent title opinion dated April 24, 2025, confirms that the City of Ames is still listed as the legal titleholder and recommends finalizing the transfer pursuant to Iowa Code Section 364.7. To address this, staff proposes transferring the vacated alley to the adjoining property owner by quit claim deed, consistent with previous actions for similar alley segments. Other examples include: A 1993 transfer to First Baptist Church (Instrument No. 13108) A 2006 transfer to Iowa Beta Chapter of Phi Kappa Psi (Instrument No. 2006-0003922) A 2011 transfer to the Iowa Farm House Association (Resolution No. 11-440) Per City policy, the value of vacated right-of-way is based on the average assessed value of the adjoining properties, reduced by 10% for the use of a quit claim deed and 15% for retaining public utility easements. Based on this formula, the estimated value of the vacated alley parcel is $92,742. However, staff recommends that this transfer be completed at no cost to the property owner, as the Alpha Iota Association of Phi Gamma Delta has maintained the alley area for many years at no cost to the City and paid property taxes on the vacated alleyway since at least 1948, despite the City retaining legal title since the 1917 vacation. The City will retain all necessary public utility easements as documented in the recorded Plat of Survey or as otherwise required. 170 ALTERNATIVES: 1. Set October 14, 2025, as the date of public hearing to consider conveying the previously vacated alley within Lot 4 of Parker ’s Addition at no cost to Alpha Iota Association of Phi Gamma Delta by quit claim deed with the release of the deed to the property owner for recording contingent upon receipt of the overhead electrical easement. 2. Do not proceed with setting a public hearing, leaving the vacated alley in City ownership. CITY MANAGER'S RECOMMENDED ACTION: This alley was vacated by ordinance over a century ago and is now encompassed entirely by property held under common ownership. Finalizing the transfer is consistent with City precedent, clarifies legal title, and supports responsible land management. Therefore, it is the recommendation of the City Manager that the City Council adopt Alternative No. 1, as described above. ATTACHMENT(S): Vacation of Alley_1917.pdf 325 Ash Ave Plat of Survey.pdf 171 OED1N.1 (). An ordinance vacating the heretofore plotted in lot four aile (•1) Parker's addition to the city o. Ames, Iowa. Be it ordained by the-city council of the city of Anics, Iowa. Section 1.' Tlct the alley hereto fore platted and dedicated to the city of Ames, Iowa, in lot four .(4), Par ker’s addition to the city of Anics, be, and the same is hereby declared va- cated and the city’s interest therein "annulled. X Section 2. This ordinance is to take effect and be in full force from and after its passage and publication as provided by law. G. E. BAKER, A. B. MAXWELL,Mayor. City Auditor and Clerk. 1 an i lh l P RECD MAR t aP: : ■ '.. 2. P • ■ u.................... I /917 Inf'll II 172 173 ITEM #:32 DATE:09-23-25 DEPT:ADMIN SUBJECT:SETTING DATE OF PUBLIC HEARING FOR DIGITAL BILLBOARD LEASE OF PROPERTY AT 731 BILLY SUNDAY ROAD COUNCIL ACTION FORM BACKGROUND: On September 9, 2025, the City Council set September 23 as the date of hearing for a digital billboard lease on City property along U.S. Hwy. 30 near the Hunziker Youth Sports Complex. Prior to the hearing date, it came to the attention of City staff that the published notice did not contain sufficient information to proceed with the hearing on September 23. Therefore, the Council is being asked to set October 14 as a new date for the hearing. Information from the original Council Action Form describing the lease proposal is provided below. On February 11, 2025, the City Council discussed issues related to a proposed digital billboard on City property along U.S. Hwy. 30 near the Hunziker Youth Sports Complex. The proposed billboard would replace two standard billboards located on the Linc development site on Lincoln Way near downtown. During that meeting, the City Council reviewed key terms of the proposed lease, as well as aspects of the Zoning Ordinance that would require revision to accommodate a digital billboard per the requests of the billboard company, Lamar Advertising Company. On May 13, the City Council held a hearing on a Zoning Text Amendment to revise the billboard standards, and the ordinance adopting the text amendment was adopted on June 10, 2025. Staff has continued to work with Lamar to finalize the terms of the lease agreement. A key issue related to this was the completion of a survey of the City property on Billy Sunday Road. The survey has been completed and a Minor Final Plat for the subdivision of the property split into three lots is anticipated to be on the September 23 City Council agenda for approval. The property to be leased to Lamar is the western one-third of Lot 3 of the planned Billy Sunday Subdivision, 731 Billy Sunday Road. The lease is being prepared to include a 20-year initial term, in addition to two optional ten-year renewal terms. Under state law, a lease of City property for a period exceeding three years requires the City Council to hold a public hearing prior to approval. ALTERNATIVES: 1. Set October 14, 2025, as the date of public hearing for a lease of City property to Lamar Advertising Company for the installation of a digital billboard. 2. Do not set a date of public hearing, and do not proceed with the potential lease. 3. Refer this item back to staff for further information. 174 CITY MANAGER'S RECOMMENDED ACTION: The City Council has previously discussed the prospect of a digital billboard on City property adjacent U.S. Hwy. 30. A zoning text amendment to facilitate a digital billboard has been adopted. Subdivision of City property to facilitate future commercial development is scheduled to be considered at the September 23, 2025, City Council meeting. The billboard lease location is for a portion of the proposed lot 3 of the planned subdivision, 731 Billy Sunday Road. A public hearing must be set in order to consider the approval of a lease for the property at that same meeting. The hearing notice originally published did not contain sufficient information to proceed and, therefore, a new hearing is proposed for October 14. The lease is in the process of being finalized and will be presented to the City Council at that time. Therefore, it is the recommendation of the City Manager that the City Council adopt Alternative No. 1, as described above. 175 To:Mayor & City Council From:Justin Clausen, P.E., CPWP-M, Public Works Director Date:September 23, 2025 Subject:Ansley Subdivision 1st Addition Financial Security Partial Release No. 6 Item No. 33 MEMO Please see attached documentation for partial release of financial security on file with the City. ATTACHMENT(S): Ansley 1st Addition Financial Security Reduction 6.docx City Clerk's Office 515.239.5105 main 515.239.5142 fax 515 Clark Ave. P.O. Box 811 Ames, IA 50010 www.CityofAmes.org 176 Smart Choice Public Works Department 515.239.5160 main 515 Clark Ave. P.O. Box 811 Engineering 515.239.5404 fax Ames, IA 50010 www.CityofAmes.org Public Works Department 515 Clark Avenue, Ames, Iowa 50010 Phone 515-239-5160 Fax 515-239-5404 September 15, 2025 City Clerk City of Ames Ames, Iowa 50010 RE: Ansley Subdivision 1st Addition Financial Security Reduction No. 6 City Clerk: I hereby certify that more public improvements including the majority of Pavement HMA, 2” S required as a condition for approval of the final plat of Ansley Subdivision 1st Addition, have been completed in an acceptable manner by Manatts. 19 SY remains to be installed, after repairs to the curb and gutter. The above-mentioned improvements have been inspected by the Engineering Division of the Public Works Department of the City of Ames, Iowa and found to meet City specifications and standards. As a result of this certification, it is recommended that the financial security for public improvements on file with the City for this subdivision be reduced to $114,669.25. Sincerely, Justin Clausen, P.E, CPWP-M Public Works Director JC/MB cc: Finance, Developer, Planning & Housing, Subdivision file 177 Ansley Subdivision 1st Addition September 15, 2025 Page 2 Items completed as part of this reduction of financial security. ITEM UNIT Qty Pavement HMA, 2” Surface SY 19 178 To:Mayor & City Council From:Justin Clausen, P.E., CPWP-M, Public Works Director Date:September 23, 2025 Subject:Ansley Subdivision 3rd Addition Financial Security Partial Release No. 3 Item No. 34 MEMO Please see attached documentation for partial release of financial security on file with the City. ATTACHMENT(S): Ansley 3rd Addition LOC Reduction 3.docx City Clerk's Office 515.239.5105 main 515.239.5142 fax 515 Clark Ave. P.O. Box 811 Ames, IA 50010 www.CityofAmes.org 179 Smart Choice Public Works Department 515.239.5160 main 515 Clark Ave. P.O. Box 811 Engineering 515.239.5404 fax Ames, IA 50010 www.CityofAmes.org Public Works Department 515 Clark Avenue, Ames, Iowa 50010 Phone 515-239-5160 Fax 515-239-5404 September 15, 2025 Honorable Mayor and Council Members City of Ames Ames, Iowa 50010 RE: Ansley 3rd Addition Subdivision Letter of Credit Reduction No. 3 Mayor and Council Members: I hereby certify that public improvements including subgrade preparation, curb and gutter, base pavement, intermediate pavement, curb and gutter removal, and seeding required as a condition for approval of the final plat of Ansley 3rd Addition, have been completed in an acceptable manner by Various Contractors. The above-mentioned improvements have been inspected by the Engineering Division of the Public Works Department of the City of Ames, Iowa and found to meet City specifications and standards. Improvements outstanding to be completed at this time include surface pavement, COSESCO (erosion control), sidewalk, pedestrian ramps, pavement markings, street trees, street lights, seeding. As a result of this certification, it is recommended that the financial security for public improvements on file with the City for this subdivision be reduced to $94,203.50. Sincerely, Justin Clausen, P.E, CPWP-M Public Works Director JC/MB cc: Finance, Developer, Planning & Housing, Subdivision file 180 Ansley 3rd Addition September 15, 2025 Items completed as part of this reduction of financial security for Ansley 3rd Addition Subdivision. ITEM UNIT Qty SUBGRADE PREPARATION SY 4451 CURB AND GUTTER, 2.5 FT, 6 INCH LF 1557 PAVEMENT, HMA, 4 INCH BASE SY 1821 PAVEMENT, HMA, 2 INCH INTERMEDIATE SY 1821 CURB AND GUTTER REMOVAL LF 147 CONVENTIONAL SEEDING, SEEDING, FERTILIZING, AND MULCHING (TYPE I) AC 4 Items remaining as part of this reduction of financial security for Ansley 3rd Addition Subdivision. ITEM UNIT Qty PAVEMENT, PCC, 6 INCH - PRIVATE SY 1476 PAVEMENT, HMA, 4 INCH SURFACE SY 1821 SIDEWALK, PCC, 5 INCH (FUTURE HOMEOWNER) SY 795 SIDEWALK, PCC, 5 INCH SY 115 SIDEWALK, PCC, 6 INCH SY 64 DETECTABLE WARNING SF 80 PAINTED PAVEMENT MARKINGS, SOLVENT/WATERBORNE LS 1 EROSION CONTROL - COSESCO AC 4.78 STREET TREES EA 24 STREET LIGHTS EA 5 181 ITEM #:35 DATE:09-23-25 DEPT:PW SUBJECT:2024/25 SHARED USE PATH SYSTEM EXPANSION COUNCIL ACTION FORM BACKGROUND: This program provides for construction of shared use paths on street rights-of-way, adjacent to streets, and through greenbelts. This project involved the extension of a shared use path from Billy Sunday Road to the east side of the Hunziker Youth Sports Complex to create a key connection with the Skunk River Trail to the south part of Ames. On February 25, 2025, City Council awarded the project to Howrey Construction Inc. of Bondurant, Iowa in the amount of $249,649.25. Change Order No. 1 was approved administratively by staff in the deduct amount of $917.26 to reflect final field measured quantities. Construction was completed in the amount of $248,731.99. The revenues and expenses for the project are as follows: Revenues Expenses Local Option Sales Tax $350,000 Design $33,500.00 Construction $248,731.99 Design/Construction Administration $50,000.00 Total $350,000 Total $332,231.99 Remaining revenue will be returned to the fund and programmed for future Shared Use Path System Expansion priorities. ALTERNATIVES: 1. Accept the 2024/25 Shared Use Path System Expansion as completed by Howrey Construction, Inc. of Bondurant, IA in the amount of $248,731.99. 2. Direct staff to pursue modifications to the project. CITY MANAGER'S RECOMMENDED ACTION: The project has now been completed in accordance with the approved plans and specifications. Therefore, it is the recommendation of the City Manager that the City Council adopt Alternative No. 1, as noted above. ATTACHMENT(S): Project Map.pdf Certification Letter 24-25 SUP System Expansion.pdf 182 183 Smart Choice Public Works Department 515.239.5160 main 515 Clark Ave. P.O. Box 811 515.239.5404 fax Ames, IA 50010 www.CityofAmes.org September 17, 2025 Honorable Mayor and Council Members City of Ames Ames, Iowa 50010 Dear Mayor and Council Members: I hereby certify the 2024/25 Shared Use Path System Expansion project was completed in an acceptable manner by Howrey Construction, Inc., of Bondurant, Iowa, in the amount of $248,731.99 and was inspected by the Public Works Department of the City of Ames, Iowa. Sincerely, Justin A. Clausen, PE, CPWP-M Public Works Director JAC/lbc cc: City Clerk, Finance, Contractor, Administrative Services, Project File 184 ITEM #:36 DATE:09-23-25 DEPT:ELEC SUBJECT:UPDATES TO CHAPTER 28, ELECTRIC RATE MODIFICATIONS COUNCIL ACTION FORM BACKGROUND: Electric utilities periodically conduct cost-of-service and rate design studies to help make long- term financial plans, promote efficient use of resources, and provide fair and equitable rates for customers. Ames Electric Services completed a cost-of-service study in 2024. At the June 18, 2024, City Council/EUORAB Workshop, Mark Beauchamp from Utility Financial Solutions presented results from the cost-of-service study and recommended a series of 1.5% increase to Electric rates across the board beginning in 2025. The Electric Utility Operations Review and Advisory Board (EUORAB) met on June 20, 2024, to discuss the cost-of-service study and rate increases at the direction of the City Council. Based on the results of the study and EUORAB's review, EUORAB recommended that a 1.5% rate increase be adopted to go into effect following the 2025 summer season. This increase is to be applied to monthly customer service charges, demand rates if applicable, and energy rates. In anticipation of the Council's approval, the revenue reflected in the FY 2025/26 budget reflects the implementation of the 1.5% electric rate increase. PROPOSED CHANGES TO THE CUSTOMER SERVICE CHARGE, DEMAND CHARGE, AND ENERGY CHARGE: T h e Customer Service Charge is a fixed monthly amount charged to each customer, regardless of how much energy is used. The Customer Service Charge covers the cost of customer class-specific infrastructure (like a service drop and meter), a portion of the distribution system needed to serve the customer, meter reading, and billing. EUORAB has recommended raising the Customer Service Charge for Residential, Small Commercial, Commercial and Industrial customers by 1.5%. The Demand Charge is a rate charged to Commercial & Industrial customers and is multiplied by the 15 minute "peak" consumption by the customer in a given month. There is both a summer season rate and a winter season rate. EUORAB has recommended raising the Demand Charge for Commercial and Industrial customers by 1.5%. The Energy Charge is a rate charged to all customers and is multiplied by the total electric consumption in a given month. For Residential and Small Commercial there is both a summer season rate and a winter season rate. Commercial and Industrial customers have a constant year-long rate. EUORAB has recommended raising the Energy Charges for all customers by 1.5%. 185 Customer Class EXISTING PROPOSED Customer Service Charge Winter/ Summer Energy Rate $/kWh Winter/Summer Demand Rate $/kVA Customer Service Charge Winter/ Energy Rate $/kWh Winter/Summer Demand Rate $/kVA Residential $ 14.25 $ 0.0893/ $ 0.1101 $ 14.46 $ 0.0906/ $ 0.1118 Small Commercial $ 20.50 $0.0967/ $ 0.1175 $ 20.81 $ 0.0982/ $ 0.1193 Commercial $ 156.00 $0.0653 $ 8.01/ $ 10.71 $ 158.34 $0.0663 $ 8.13/ $ 10.87 Industrial $ 1,100.00 $0.0642 $ 7.80/ $10.40 $ 1,116.50 $0.0652 $ 7.92/ $10.56 At this time, EUORAB is not requesting any changes to the new Time-of-Use rates created at the end of 2024. ALTERNATIVES: 1. Direct the City Attorney to draft changes to Section 28 of the Municipal Code, as described above, and bring it to a future City Council meeting for adoption. 2. Do not direct the City Attorney to draft changes to Section 28 of the Municipal Code. CITY MANAGER'S RECOMMENDED ACTION: Adopting the proposed changes will better align existing rates with the cost-of-service study results which assumes additional revenue needs for new generation infrastructure along with increasing renewable resources. Therefore, it is the recommendation of the City Manager that the City Council adopt Alternative 1. 186 ITEM #:37 DATE:09-23-25 DEPT:P&H SUBJECT:NATIONAL REGISTER OF HISTORIC PLACES ELIGIBILITY FOR PROPOSED CHAUTAUQUA PARK AND RIDGEWOOD HISTORIC DISTRICT COUNCIL ACTION FORM BACKGROUND: In 2024, the City of Ames received a grant to partially fund preparation of a National Register of Historic Places Nomination for the proposed Chautauqua Park and Ridgewood Historic District. The City's consultant, NHPA Consultants LLC, has completed the requisite requirements for submitting a nomination to the state for approval. The State Historic Preservation Office (SHPO) has accepted the nomination for consideration of approval at an upcoming meeting in October. Prior to state approval, the City Council must consider the nomination and determine if Council supports the nomination as being eligible for the National Register. The proposed Chautauqua Park and Ridgewood Historic District is generally located between 13th Street on the north and 6th Street on the south, and between Brookside Park as the west boundary and the Union Pacific railroad right-of-way as the east boundary (see Attachment A – Location Map). A Summary of the proposed district is included in Attachment B – Summary Paragraph. A copy of the National Register Nomination is available for review at the Ames Public Library, the City of Ames Planning & Housing Department at City Hall (515 Clark Avenue), and here on the City of Ames website. As a Certified Local Government (CLG), the Historic Preservation Commission and the City Council have a responsibility to review National Register nominations of any property that lies within the boundaries of the City. After allowing for public comment, the Commission and the City Council are to decide if the proposed historic district meets the National Register Criteria that have been selected by the preparer of the National Register Nomination and make a recommendation to the State Nominations Review Committee (SNRC) as to whether the proposed historic district should be listed in the National Register of Historic Places. There are four Criteria for evaluating the eligibility of properties for listing on the National Register of Historic Places (see Attachment D – Excerpts of National Register Bulletin No. 15). The Consultant preparing the nomination has selected “Criterion C,” which are those properties that embody the distinctive characteristics of a type, period, or method of construction, or represents the work of a master, or possesses high artistic values, or represents a significant and distinguishable entity whose components lack individual distinction. Benefits of listing include formal recognition of the significance of a property in American history; access to federal, state and nonprofit grants and preservation 187 incentives; and assistance with preservation from federal and state agencies. Listing does not place any restrictions on what an owner may do with their property up to and including demolition. The completed nomination includes a “Statement of Significance Summary Paragraph” and a “Narrative Statement of Significance” of the proposed Chautauqua Park and Ridgewood Historic District (see Attachment C – Statement of Significance). All owners of property within the proposed Historic District were notified of and invited to the Historic Preservation Commission meeting, on September 8, to provide comments and ask questions concerning the nomination. The City's Historic Preservation Commission met on September 8, 2025, to review the nomination and receive public comment. The Consultant that prepared the nomination was available by phone to answer questions during the discussion at the meeting. There were twelve members of the public present at the meeting. The twelve people present are owners of eight properties in the proposed Historic District. Questions from the public were asked concerning what restrictions would apply to their properties if the Historic District is listed on the National Register. The Consultant responded to their questions. The Historic Preservation Commission voted 5-0 to find that Chautauqua Park and Ridgewood Historic District meets "Criterion C" and recommended National Register eligibility to the State Nominations Review Committee. ALTERNATIVES: 1. Approve a motion directing the Mayor to sign the Certified Local Government National Register Nomination Evaluation Form finding that the nomination of the Chautauqua Park and Ridgewood Historic District to the National Register of Historic Places meets National Register Significance "Criterion C" and recommends National Register eligibility to the State Nominations Review Committee. 2. Approve a motion directing the Mayor to sign the Certified Local Government National Register Nomination Evaluation Form finding that the nomination of the Chautauqua Park and Ridgewood Historic District to the National Register of Historic Places does not meet National Register Significance "Criterion C" and recommends National Register ineligibility to the State Nominations Review Committee. 3. Defer Action on this request and refer it back to City staff for additional information. CITY MANAGER'S RECOMMENDED ACTION: Information provided in the application provides the basis for a determination of significance according to "Criterion C" for its embodiment of distinctive characteristics of early to mid-20th century residential architecture in Ames. Listing of the Historic District on the National Register does not establish local historic district status or require conformance to the local Design Standards, or Design Guidelines. 188 The State Nominations Review Committee (SNRC) will consider the nomination and the recommendations of the Historic Preservation Commission and the City Council at their meeting on October 10, 2025. Therefore, it is the recommendation of the City Manager that the City Council adopt Alternative 1. ATTACHMENT(S): Attachment A-Location Map.pdf Attachment B-Summary Paragraph.pdf Attachment C-Statement of Significance-Page 1.pdf Attachment C-Statement of Significance-Page 2.pdf Attachment C-Statement of Significance-Page 3.pdf Attachment D-Excerpt of National Register Bulletin No. 15-Pg 1.pdf Attachment D-Excerpt of National Register Bulletin No. 15-Pg 2.pdf Attachment D-Excerpt of National Register Bulletin No. 15-Pg 3.pdf Attachment D-Excerpt of National Register Bulletin No. 15-Pg 4.pdf Attachment D-Excerpt of National Register Bulletin No. 15-Pg 5.pdf 189 Attachment A Location Map 190 Attachment B Summary Paragraph 191 Attachment C Statement of Significance 192 Attachment C Statement of Significance – Page 2 193 Attachment C Statement of Significance – Page 3 194 Attachment D Excerpt of National Register Bulletin No. 15 (Pg. 1) 195 Attachment D Excerpt of National Register Bulletin No. 15 (Pg. 2) 196 Attachment D Excerpt of National Register Bulletin No. 15 (Pg. 3) 197 Attachment D Excerpt of National Register Bulletin No. 15 (Pg. 4) 198 Attachment D Excerpt of National Register Bulletin No. 15 (Pg. 5) 199 ITEM #:38 DATE:09-23-25 DEPT:P&H SUBJECT:REZONING AGREEMENT WITH MASTER PLAN FOR 3220 CAMERON SCHOOL ROAD COUNCIL ACTION FORM BACKGROUND: At the August 26 City Council meeting the Council held a Public Hearing and approved on first reading a rezoning request by Friedrich Land Development for 21.02 acres of land at 3220 Cameron School Road to be rezoned from Agricultural (A) zone to Convenience General Service (CGS) and Suburban Residential Zone Medium Density (FS-RM) with a Master Plan. The approval was subject to completing an update of a master plan regarding uses and layout and finalizing the zoning agreement for the master plan, all prior to completing the third reading of the rezoning ordinance. Rezoning with a Master Plan requires a Zoning Agreement be agreed to between the applicant and the City per requirements of the Ames Municipal Code. The proposed Master Plan is Attachment A. The agreement and Master Plan must be ready for approval prior to the Third Reading of the rezoning, which is also on this agenda. The Master Plan and Rezoning Agreement include the following requirements: A convenience store use planned for the corner commercial lot must be adhere to the layout of the building and gas pump orientation on the Master Plan, which specifies the fueling area must be located on the south side of the site. Access from the commercial properties to Cameron School Road shall occur in the location indicated (Note that final approval of driveway is subject to acceptance by the City's Traffic Engineer at the time Site Development Plan approval). The commercial zoned lots require interconnectivity and cross access easements to be granted prior to approval of Site Development Plan. All commercial lots shall have a minimum 20-foot wide front yard landscape area along GW Carver and Cameron School Road. The FS-RM zoned area shall allow for Senior Living Facility with Assisted Living, Memory Care, and Independent Senior Living units, subject to approval of a Special Use Permit. Total maximum senior living units is 106 units. The FS-RM and CGS uses are limited to projected sewer flows that shall not exceed 42,623 gpd or 0.174 mgd. The developer shall adhere to the layout of the Master Plan and adhere to site use restrictions as shown. 200 Future projects will be reviewed for the conformance to the Master Plan at Site Development Plan review and Special Use Permit review. Approval of the rezoning agreement and Master Plan as attached will allow for the Third Reading of the rezoning ordinance to be completed, which will officially rezone the property. ALTERNATIVES: 1. Approve the rezoning agreement with attached Master Plan for the property at 3220 Cameron School Road. (Applicant to provide signed agreement prior to the City Council Meeting) 2. Approve the rezoning agreement with Master Plan for the property at 3220 Cameron School Road with additional conditions. 3. Deny the rezoning agreement with Master Plan for the property at 3220 Cameron School. CITY MANAGER'S RECOMMENDED ACTION: Staff has finalized the Rezoning Agreement requirements and Master Plan with the Developer. The requirements of the Master Plan satisfy the development and design requirements that City staff believe are necessary for this development to meet City sanitary sewer capacity and compatibility with the surrounding neighborhood. Therefore, it is the recommendation of the City Manager that the City Council approve Alternative #1. ATTACHMENT(S): Attachment A- Master Plan.pdf 201 DAV I D D & K A R E N A JAM I S O N DON A L D C O F F I N RICK A H I L K E R CAMERON SCHOOL RD - R.O.W. VARIES GE O R G E W A S H I N G T O N C A R V E R A V E - R . O . W . V A R I E S S 89°14'47" E 1310.47 N 0 0 ° 0 5 ' 4 7 " W 1 2 6 4 . 3 4 N 00°05'47" W 50.00 N 89°42'16" W 60.01 S 00°06'04" E 50.00 N 89°42'18" W 730.64 S 0 0 ° 0 9 ' 3 0 " E 2 5 0 . 9 0 N 89°45'30" W 245.57N 89°39'45" W 275.48 N 0 0 ° 0 9 ' 2 4 " W 3 0 0 . 9 4 C C C P C C C C C CC C C C C U G G G G G G G G G G G G G G G G G G G G G G G G G G G l l l l l l l l l l l l l l l l l l l l l l GGGGG G G G G G G G G G G l l l l l G G G G l l E E E E E EE E E 950 950 95 0 96 0 970 970 94 8 948 95 2 952 95 2 95 4 95 6 95 8 962 962 962962 96 2 964 964 964 964 964 966 966 966 966 968 968 972 97 2 10' GAS EASEMENT 30' WATER MAIN EASEMENT 50'x50' GAS EASEMENT GAS & DRAINAGE EASEMENT 5' GAS EASEMENT SEPTIC DRAINAGE EASEMENT 16.5' DRAINAGE EASEMENT HIGH PRESSURE GAS MAIN ROAD & SIDEWALK CONNECTION ROAD CONNECTION TO CAMERON SCHOOL ROAD TURN LANE IMPROVEMENTS AT INTERSECTION OF GW CARVER AND CAMERON SCHOOL ROAD CONNECTION TO GW CARVER CONVENIENCE STORE APPROXIMATE LOCATION AND ROTATION CONVENIENCE STORE PARKING AND PUMP APPROXIMATE LOCATION AND ROTATION ACCESS TO CAMERON SCHOOL ROAD (LOCATION TO BE APPROVED WITH SITE PLAN) H: \ F R I E R E I A _ P R \ 2 5 X 1 3 7 5 9 7 0 0 0 \ C A D \ C 3 D \ F I G R - 1 3 7 5 9 7 - M A S T E R P L A N . d w g 9/ 1 8 / 2 0 2 5 2 : 2 1 : 3 5 P M R THE BLUFFS AT DANKBAR FARMS FRIEDRICH LAND DEVELOPMENT MASTERPLAN SEPTEMBER 2025 R FEETSCALE 0 100 200 HORZ. LEGEND COLOR USE ZONING NET AREA EXCLUDING ROW & OPEN SPACE DWELLING UNITS MEDIUM DENSITY RESIDENTIAL INDEPENDENT, ASSISTED AND MEMORY CARE FOR SENIOR LIVING FS-RM 14.23 AC 2.62AC 80-106 APPLICANT: FRIEDRICH LAND DEVELOPMENT 100 6TH ST AMES, IA 50010 PREPARED BY: BOLTON & MENK 1519 BALTIMORE DRIVE AMES, IA 50010 SUBMITTAL DATE: MAY 2025 LEGAL DESCRIPTION - REZONING TRACT 1: THAT PART OF OUTLOT 'ZZ', THE BLUFFS AT DANKBAR FARMS, FIRST ADDITION, CITY OF AMES, STORY COUNTY, IOWA, BEING MORE PARTICULARLY DESCRIBED AS FOLLOWS: BEGINNING AT THE NORTHWEST CORNER OF SAID OUTLOT 'ZZ'; THENCE S89°42'18"E, 650.63 FEET ALONG THE NORTH LINE OF SAID OUTLOT 'ZZ'; THENCE N00°06'04"W, 50.00 FEET ALONG THE WEST LINE OF SAID OUTLOT 'ZZ'; THENCE S89°42'16"E, 60.01 FEET ALONG SAID NORTH LINE OF OUTLOT 'ZZ' TO THE NORTHEAST CORNER THEREOF; THENCE S00°05'47"E, 461.70 FEET ALONG THE EAST LINE OF SAID OUTLOT 'ZZ'; THENCE N89°44'23"W, 710.19 FEET TO THE WEST LINE OF SAID OUTLOT 'ZZ'; THENCE N00°09'30"W, 412.13 FEET ALONG SAID WEST LINE TO THE POINT OF BEGINNING. PARCEL CONTAINS A COMBINED 6.79 ACRES (295,622 SQ. FT.) EXISTING ZONING: A (AGRICULTURE) PROPOSED ZONING: CGS (COMMERCIAL) LEGAL DESCRIPTION - REZONING TRACT 2: THAT PART OF OUTLOT 'ZZ', THE BLUFFS AT DANKBAR FARMS, FIRST ADDITION, CITY OF AMES, STORY COUNTY, IOWA, BEING MORE PARTICULARLY DESCRIBED AS FOLLOWS: BEGINNING AT THE SOUTHWEST CORNER OF SAID OUTLOT 'ZZ'; THENCE S89°14'47"E, 773.79 FEET ALONG THE SOUTH LINE OF SAID OUTLOT 'ZZ' TO THE EAST LINE THEREOF; THENCE N00°05'47"W, 852.64 FEET ALONG SAID EAST LINE; THENCE N89°44'23"W, 710.19 FEET TO THE WEST LINE OF SAID OUTLOT 'ZZ'; THENCE S00°09'30"E, 295.77 FEET ALONG SAID WEST LINE TO THE BEGINNING OF 1027.50 FOOT RADIUS CURVE, CONCAVE NORTHWESTERLY; THENCE SOUTHWESTERLY 152.20 FEET ALONG SAID CURVE AND SAID WEST LINE, LONG CHORD BEARS S04°05'07"W, 152.06 FEET; THENCE S08°19'44"W, 310.85 FEET TO THE BEGINNING OF A 672.50 FOOT CURVE, CONCAVE SOUTHEASTERLY; THENCE SOUTHWESTERLY 88.91 FEET ALONG SAID CURVE AND SAID WEST LINE, LONG CHORD BEARS S04°32'28"W, 88.85 FEET; THENCE S00°45'13"W, 2.10 FEET ALONG SAID WEST LINE TO THE POINT OF BEGINNING. PARCEL CONTAINS A COMBINED 14.23 ACRES (619,683 SQ. FT.) EXISTING ZONING: A (AGRICULTURE) PROPOSED ZONING: FS-RM (SUBURBAN RESIDENTIAL MEDIUM DENSITY) COMMERCIAL COMMERCIAL 6.79 AC 1.84 AC APPROX R.O.W. & INTERNAL OPEN SPACE AREA 11.61 AC 4.95 AC OWNER(S): FRIEDRICH LAND DEVELOPMENT COMPANY LLC 100 6TH ST AMES IA 50010 & FRIEDRICH, R & SONS INC 100 SIXTH ST AMES IA 50010 COMMERCIAL (CGS) NOTES ·BUILDING CONFIGURATION APPLIES TO CONVENIENCE STORE ONLY. ·COMMERCIAL LOTS SHALL REQUIRE INTERCONNECTIVITY AND CROSS ACCESS EASEMENTS WHICH WILL BE REQUIRED AT THE TIME OF SITE PLANS. EASEMENT SHALL BE RECORDED PRIOR TO APPROVAL OF SITE PLAN ·COMMERCIAL LOTS SHALL HAVE 20' OF FRONT YARD LANDSCAPING ALONG GW CARVER AND CAMERON SCHOOL ROAD. NOT PARKING IS ALLOWED IN THE 20' FRONT YARD LANDSCAPING AREA 202 ITEM #:39 DATE:09-23-25 DEPT:PW SUBJECT:CONTRACT WITH STORY CONSTRUCTION FOR CONSTRUCTION MANAGEMENT SERVICES FOR RESOURCE RECOVERY AND RECYCLING CAMPUS COUNCIL ACTION FORM BACKGROUND: At the special City Council meeting on September 3, 2025, the City Council approved a change order to HDR Engineering, Inc. of Omaha, NE for final design and construction engineering services for the Resource Recovery and Recycling Campus (R3C). This action kicks off final design development activities for the project. Due to the complexity of the project, City staff anticipates the need for an advisor during the design phase to assist in cost estimating and control, and full-time project representation on site during construction. These types of services are provided in the form of a Construction Manager as Advisor (CMA). The CMA is retained during the design phase and acts as an extension of City staff. The CMA provides insight into cost estimating, scheduling, constructability reviews, phasing, bid package development, and contractor selection. In instances where a CMA is not utilized, the project engineer typically handles the full- time on-site project representation during construction. For this project, the engineering agreement negotiated with HDR provides for a limited number of on-site visits, since this work will primarily be handled by the CMA. Therefore, a portion of the CMA costs are offset by the reduction in the engineering contract scope of services. Additionally, through the use of the CMA, the project will be bid for construction in a number of individual bid packages rather than through a general contractor. The CMA's scope of work includes furnishing a number of items and services that would normally be included in a general contractor's scope, such as dumpsters, portable toilets, safety fencing, etc., as part of the "general conditions" portion of its costs. These costs are charged based on actual expenses incurred. It is important to note that the CMA does not perform any of the work during the construction phase. The CMA is responsible for the overall logistics, contractor scheduling, worksite coordination, general oversight of the project. The R3C project includes a significant amount of on-site paving (drive aisles, truck maneuvering areas, parking lots, etc.). The scope of services for HDR includes designing these areas, but oversight of the paving installation is not included in the CMA's scope of services. Instead, this work will be inspected in-house by Public Works staff, thereby reducing the scope and cost of the CMA's work. A Request for Proposal was issued for Construction Management Services for Resource Recovery and Recycling Campus on July 17, 2025, through AmesBids, the City's electronic bidding system. One response was received on August 7, 2025. The ranking and cost for the 203 in the table below. Consultants Evaluation Rank Proposed Cost Story Construction Co., Ames, IA 1 $801,640 An evaluation team reviewed the proposal based on: 1) Experience of the firm and individual team members with providing construction management services, 2) Experience with industrial processing or manufacturing facility construction, experience with similar size and types of projects, and project references, 3) Team approach to pre-construction services (value engineering, estimating, design & constructability reviews) and construction services, 4) Knowledge of the public sector construction market in Iowa, 5) Organization, clarity, completeness and responsiveness to RFP, and 6) cost proposal. The evaluation team met with the Story Construction Co. (Story) team to discuss the process, the unique features of this project and their experience in industrial processing projects. Following the meeting, the team determined the proposal from Story is acceptable. With Story demonstrating its regional and local experience in Construction Manager as Advisor and their industrial processing experience, the evaluation team believes Story will provide the necessary services to assist the City in the construction of the Resource Recovery and Recycling Center. Story's fee proposal is $801,640, which consists of a base fee of $201,600, a preconstruction services fee of $40,000, and construction phase services of $560,040. Separately, Story will provide general conditions services (e.g., snow removal, fencing, portable toilets, etc.) during construction. These costs will be charged as a pass- through to the City at no markup. Payments for general conditions will be based on actual services provided by Story. The City Council may recall that Story is the CMA for the Fitch Family Indoor Aquatic Center project. In that project, the City and Story agreed to the pre-construction services and base fees. Then, once the bidding process took place for the construction contracts and the scope became clearer, the City and Story approved a large change order to cover the costs related to the general conditions during construction. For the R3C project, the evaluation team instead requested that Story include an up-front estimate of the cost of the general conditions that would be needed during the construction phase. The purpose of this approach is to have a clearer understanding of CMA costs and their effect on the project budget earlier, which will assist in project planning. Under this approach, future change orders to Story for additional costs are likely to be smaller in scale, if needed at all. Story's estimate for the general conditions is $448,000. Combined with the construction manager fee of $801,640, the contract amount with Story Construction totals $1,249,640. On April 28, 2025, the City Council adopted a resolution declaring the intent to reimburse expenses associated with the construction of the Resource Recovery and Recycling Campus Project and allowing the City to incur expenses with the potential for future reimbursement 204 through a bond issuance. Therefore, the funding for this CMA contract will be taken from the fund balance and reimbursed once bonds are issued. The project budget is outlined in the table below. Project Revenues Project Expenses Revenue Abated G.O. Bonds $16,778,075 Land Acquisition (220, 306, 312, 318, 400 Freel Drive)$1,077,500 Due Diligence prior to closing 15,465 Conceptual Design and Financial Modeling 50,000 Final Design 965,715 Final Design Contingency 124,785 Permitting (est.)50,000 Opinion of Probable Construction Costs for R3C Facility 9,019,000 Construction Contingency 1,435,020 Construction Inspection (est.)450,950 Construction Manager Fee (This Council Action)801,640 Construction Manager General Conditions Costs (est.) (This Council Action) 448,000 Mobile Equipment (transfer trucks and trailers)2,340,000 Total Revenues $16,778,075 Total $16,778,075 ALTERNATIVES: 1. Award a contract to Story Construction Co. of Ames, IA in the amount of $1,249,640 for Construction Manager as Advisor services for the Resource Recovery and Recycling Campus project. 2. Direct staff to make changes to the contract. CITY MANAGER'S RECOMMENDED ACTION: The CMA will serve as an extension of City staff in during the design, bidding, and construction phases of the project. The CMA will assist the City in schedule, coordination, budgeting, and value engineering on the project in an effort to ensure the project is completed on time and within budget. Therefore it is the recommendation of the City Manager that the City Council adopt Alternative No. 1, as described above. ATTACHMENT(S): CMA-501-Agmnt-btw-Owner-and-CM-as-Advisor Final.docx 205 EJCDC® CMA-501, Agreement between Owner and Construction Manager as Advisor. Copyright© 2021 National Society of Professional Engineers, American Council of Engineering Companies, and American Society of Civil Engineers. All rights reserved. This document has important legal consequences; consultation with an attorney is encouraged with respect to its use or modification. This document should be adapted to the particular circumstances of the contemplated Project and the controlling Laws and Regulations. AGREEMENT BETWEEN OWNER AND CONSTRUCTION MANAGER AS ADVISOR Prepared By 206 EJCDC® CMA-501, Agreement between Owner and Construction Manager as Advisor. Copyright© 2021 National Society of Professional Engineers, American Council of Engineering Companies, and American Society of Civil Engineers. All rights reserved. Guidelines Page 1 of 1 Copyright© 2021 National Society of Professional Engineers 1420 King Street, Alexandria, VA 22314-2794 (703) 684-2882 www.nspe.org American Council of Engineering Companies 1015 15th Street N.W., Washington, DC 20005 (202) 347-7474 www.acec.org American Society of Civil Engineers 1801 Alexander Bell Drive, Reston, VA 20191-4400 (800) 548-2723 www.asce.org The copyright for this EJCDC document is owned jointly by the three sponsoring organizations listed above. The National Society of Professional Engineers is the Copyright Administrator for the EJCDC documents; please direct all inquiries regarding EJCDC copyrights to NSPE. The use of this document is governed by the terms of the License Agreement for the 2021 EJCDC® Construction Manager as Advisor Series Documents. NOTE—EJCDC publications may be purchased at www.ejcdc.org, or from any of the sponsoring organizations above. 207 EJCDC® CMA-501, Agreement between Owner and Construction Manager as Advisor. Copyright© 2021 National Society of Professional Engineers, American Council of Engineering Companies, and American Society of Civil Engineers. All rights reserved. TOC Page 1 of 4 AGREEMENT BETWEEN OWNER AND CONSTRUCTION MANAGER AS ADVISOR TABLE OF CONTENTS Page The Project ............................................................................................................................... 1 1.01 Project Description ........................................................................................................................ 1 Services of Construction Manager ........................................................................................... 1 2.01 Scope ............................................................................................................................................. 1 2.02 Basis for Services ........................................................................................................................... 2 Owner’s Responsibilities .......................................................................................................... 2 3.01 Owner’s Responsibilities ............................................................................................................... 2 Schedule for Rendering Services .............................................................................................. 3 4.01 Commencement............................................................................................................................ 3 4.02 Time for Completion ..................................................................................................................... 3 Invoices and Payments ............................................................................................................. 4 5.01 Preparation and Submittal of Invoices.......................................................................................... 4 5.02 Payments ....................................................................................................................................... 4 General Considerations ............................................................................................................ 4 6.01 Standards of Performance ............................................................................................................ 4 6.02 Authorized Project Representatives ............................................................................................. 5 6.03 Construction Phase Services without Engineer ............................. Error! Bookmark not defined. 6.04 Use of Documents ......................................................................................................................... 5 6.05 Laws and Regulations; Owner-mandated Standards .................................................................... 5 6.06 Insurance ....................................................................................................................................... 5 6.07 Suspension .................................................................................................................................... 6 6.08 Termination ................................................................................................................................... 6 6.09 Controlling Law .............................................................................. Error! Bookmark not defined. 6.10 Successors, Assigns, and Beneficiaries .......................................................................................... 7 6.11 Dispute Resolution ........................................................................................................................ 7 6.12 Environmental Condition of Site ................................................................................................... 8 6.13 Indemnification and Mutual Waiver ............................................................................................. 9 208 EJCDC® CMA-501, Agreement between Owner and Construction Manager as Advisor. Copyright© 2021 National Society of Professional Engineers, American Council of Engineering Companies, and American Society of Civil Engineers. All rights reserved. TOC Page 2 of 4 6.14 Miscellaneous Provisions ............................................................................................................ 10 Definitions .............................................................................................................................. 11 7.01 Defined Terms ............................................................................................................................. 11 Agreement and Exhibits ......................................................................................................... 16 8.01 Agreement .................................................................................................................................. 16 8.02 Exhibits ........................................................................................................................................ 16 Construction Manager’s Services ............................................................................................... 1 General ..................................................................................................................................... 1 1.01 General Scope ............................................................................................................................... 1 1.02 Basic Services, Additional Services, and Special Services ............................................................. 1 Basic Services ............................................................................................................................ 2 2.01 Design Phase Services ................................................................................................................... 2 2.02 Contractor Selection Services Using Competitive Bids ................................................................. 8 2.03 Contractor Selection Services Using Competitive Sealed Proposals ............ Error! Bookmark not defined. 2.04 Construction Phase Services ....................................................................................................... 10 2.05 Post-Construction Phase Services ............................................................................................... 16 Additional Services ................................................................................................................. 17 3.01 Services Excluded from Basic Services ........................................................................................ 17 3.02 Surveys and Drawings ................................................................................................................. 17 3.03 Regulatory Agencies .................................................................................................................... 17 3.04 Additional Inspections and Quality Management ...................................................................... 17 3.05 Studies, Reports, and Investigations ........................................................................................... 18 3.06 Dispute Resolution ......................................................................... Error! Bookmark not defined. 3.07 Claims Management ................................................................................................................... 18 3.08 Other Additional Services ........................................................................................................... 18 Task Order .................................................................................................................................. 1 Agreement Under Which Task Order is Issued ......................... Error! Bookmark not defined. 1.01 The Agreement under which this Task Order is issued is more fully described as: .............. Error! Bookmark not defined. Additional Services to be Provided ........................................... Error! Bookmark not defined. 2.01 Additional Services to be Provided ................................................ Error! Bookmark not defined. 209 EJCDC® CMA-501, Agreement between Owner and Construction Manager as Advisor. Copyright© 2021 National Society of Professional Engineers, American Council of Engineering Companies, and American Society of Civil Engineers. All rights reserved. TOC Page 3 of 4 Task Order Schedule .................................................................. Error! Bookmark not defined. 3.01 Schedule for Services ..................................................................... Error! Bookmark not defined. Payment to the Construction Manager ..................................... Error! Bookmark not defined. 4.01 Basis of Compensation ................................................................... Error! Bookmark not defined. Provisions Of The Agreement .................................................... Error! Bookmark not defined. 5.01 Provisions Remain in Effect ............................................................ Error! Bookmark not defined. Amendment To The Agreement Between Owner And Construction Manager ......................... 1 Agreement Being Amended ..................................................................................................... 1 1.01 Description of Agreement ............................................................................................................. 1 Nature of Amendment ............................................................................................................. 1 Modifications ............................................................................................................................ 1 3.01 Special Services ............................................................................................................................. 1 3.02 Modifications to the Scope of Services ......................................................................................... 1 3.03 Modifications to Owner’s Responsibilities ................................................................................... 1 3.04 Modifications to the Basis of Compensation of the Construction Manager ................................ 1 3.05 Modifications to the Schedule for Rendering Services ................................................................. 2 3.06 Other Amendments ...................................................................................................................... 2 Construction Manager’s Compensation .................................................................................... 1 Compensation for Basic Services .............................................................................................. 1 4.01 Lump Sum Payment ...................................................................................................................... 1 4.02 Payment using Standard Hourly Rates .......................................................................................... 2 4.03 Payment using Direct Costs Times a Factor ................................... Error! Bookmark not defined. 4.04 Other Provisions Concerning Payment ......................................................................................... 2 Compensation for Additional and Special Services .................................................................. 3 5.01 Compensation for Additional and Special Services Using Standard Hourly Rates........................ 3 5.02 Compensation for Additional or Special Services Using Direct Costs Times a Factor........... Error! Bookmark not defined. 5.03 Compensation for Additional and Special Services in Accordance with Amendment or Task Order .............................................................................................. Error! Bookmark not defined. Reimbursable Expenses ............................................................................................................ 3 6.01 Compensation for Reimbursable Expenses .................................................................................. 3 Standard Hourly Rates Schedule .............................................................................................. 4 210 EJCDC® CMA-501, Agreement between Owner and Construction Manager as Advisor. Copyright© 2021 National Society of Professional Engineers, American Council of Engineering Companies, and American Society of Civil Engineers. All rights reserved. TOC Page 4 of 4 Reimbursable Expenses Schedule ............................................................................................ 5 CM Subconsultant Schedules .................................................... Error! Bookmark not defined. Insurance Requirements ............................................................................................................. 1 Construction Manager’s Insurance .......................................................................................... 1 1.01 Insurance Coverage and Required Limits...................................................................................... 1 1.02 Additional Insureds ....................................................................................................................... 1 Owner’s Insurance .................................................................................................................... 1 2.01 Insurance Coverage and Required Limits...................................................................................... 1 2.02 Additional Insureds ....................................................................................................................... 2 211 EJCDC® CMA-501, Agreement between Owner and Construction Manager as Advisor. Copyright© 2021 National Society of Professional Engineers, American Council of Engineering Companies, and American Society of Civil Engineers. All rights reserved. Page 1 of 17 AGREEMENT BETWEEN OWNER AND CONSTRUCTION MANAGER AS ADVISOR This Agreement is by and between City of Ames, Iowa (Owner) and Story Construction, Co. (Construction Manager). Owner’s Project, of which the Construction Manager services under this Agreement are a part, in general identified as Construction Management as Advisor Services to Construct a Resource Recovery and Recycling Campus (Project). Other terms used in this Agreement are defined in Article 7. Construction Management services under this Agreement are generally identified as Preconstruction Services, Construction Services and Close Out Services. This Agreement sets forth the terms and conditions that govern the relationships and performance of Owner and Construction Manager with respect to the Project. Owner and Construction Manager hereby agree as follows: THE PROJECT 1.01 Project Description A. Construction Manager shall assist Owner with the management of the Project as set forth in this Agreement. The Project consists of a transfer building (pre-engineered metal building of approximately 30,000 square feet), a one-story attached office building (approximately 5,000 square feet), a detached recycling canopy, an area containing truck scales and a scalehouse, equipment storage yard, and fencing/gates. The interior of the transfer building will contain modular push walls, conveyors, a shredder, rotating drum magnet, and eddy current separators. B. The estimated construction cost for the transfer building, office building and recycling area, and scales/scalehouse is $8.96 million. The estimated schedule for Design Phase is four months and Construction Phase is 12 months. C. Construction Manager will not be responsible for the value engineering, bidding, or oversight of the paving of vehicle maneuvering areas, parking lot, and frontage sidewalks related to this Construction. The City will be responsible for this work and will coordinate scheduling with Construction Manager. The Construction Manager will be responsible for the management of any paving located within or underneath the transfer building and their associated approaches. D. Owner has retained the following as Engineer with respect to the Project’s design and other engineering and technical matters: HDR Engineering, Inc. SERVICES OF CONSTRUCTION MANAGER 2.01 Scope A. Construction Manager will act as an advisor to the Owner with respect to construction to be performed by Contractor and other Constructors. The Construction Manager is not a Constructor, is not responsible for providing any Constructor’s work, and is not responsible for the management of any Constructor’s construction activities. B. Construction Manager shall provide the Basic Services set forth in Exhibit A, Construction Manager’s Services. C. Construction Manager shall provide specific Additional Services within the scope set forth in Exhibit A Article 3 if Owner authorizes Construction Manager in writing to do so. An 212 EJCDC® CMA-501, Agreement between Owner and Construction Manager as Advisor. Copyright© 2021 National Society of Professional Engineers, American Council of Engineering Companies, and American Society of Civil Engineers. All rights reserved. Page 2 of 17 Amendment will be issued by Owner for the specific Additional Services. This Amendment will describe the tasks to be performed, the compensation to be paid, the time for performance, the deliverables to be provided, and other applicable terms. 1. Owner may issue an Amendment unilaterally if (a) compensation for the specified Additional Services is based on rates and terms pre-established for Additional Services in Exhibit D, Construction Manager’s Compensation, and (b) the Amendment grants Construction Manager a reasonable time, consistent with the schedule, for Construction Manager’s completion of the specified Additional Services. 2. If an Amendment contains an accelerated or nonstandard completion schedule, or compensation terms other than those established for Additional Services in Exhibit D, then the Amendment is not binding unless executed by Construction Manager as well as Owner. D. In addition to the services identified in Exhibit A as Basic Services and Additional Services, the Construction Manager will also provide further Project-related services (“Special Services”), including services that prove to be necessary but were not contemplated at the time the Agreement was executed, if Owner and Construction Manager mutually agree. A written amendment to this Agreement will be issued that specifies the scope of such Special Services to be provided, the compensation to be paid, the time for performance, the deliverables to be provided, and other applicable terms. This amendment will be in the form of Exhibit C, Amendment to Agreement between Owner and Construction Manager as Advisor. 2.02 Basis for Services A. The Construction Manager’s services are based on Owner using EJCDC® CMA-700, Standard General Conditions of the Construction Contract—Construction Manager as Advisor Series (2021), as modified by EJCDC® CMA-800 and as modified by the Owner, Supplementary Conditions of the Construction Contract—Construction Manager as Advisor Series (2021), as the basis for the construction contracts to be administered by Construction Manager. OWNER’S RESPONSIBILITIES 3.01 Owner’s Responsibilities A. Owner shall: 1. Pay Construction Manager as set forth in Article 5 and Exhibit D, Construction Manager’s Compensation. 2. Provide Construction Manager with all criteria and full information as to Owner’s requirements for the Project including Contract Documents, general schedules and completion requirements, reports, surveys, permits, record documents from related previous projects, and other information as required for Construction Manager to provide services. Owner shall be responsible for, and Construction Manager may rely upon, the accuracy and completeness of all such criteria and information, and of any other programs, instructions, data, and other information furnished by Owner to Construction Manager pursuant to this Agreement. The Construction Manager may use such criteria and information in performing or furnishing the Construction Manager’s services. 213 EJCDC® CMA-501, Agreement between Owner and Construction Manager as Advisor. Copyright© 2021 National Society of Professional Engineers, American Council of Engineering Companies, and American Society of Civil Engineers. All rights reserved. Page 3 of 17 3. Provide reasonable assistance to Construction Manager in securing the release of documents and information held by private entities and by public agencies as needed to provide services required by this Agreement. 4. Arrange for safe access to and make all provisions for Construction Manager to enter upon public and private property as required for Construction Manager to perform services. 5. Review Documents presented by Construction Manager, make decisions, and carry out Owner’s other responsibilities in a timely manner so as not to delay the Construction Manager’s performance of its services. 6. Provide the services of attorneys, insurance consultants, financial advisors, and other professional advisors or consultants required for the Project but not provided by the Construction Manager. a. Advise Construction Manager of the identity and scope of services of any independent consultant, designer, contractor, or other construction manager employed by Owner to perform or furnish services in regard to the Project, including cost estimating, project peer reviews, value engineering, and constructability reviews. b. Define and set forth the duties, responsibilities, and limitations of authority of these other parties as they relate to the duties, responsibilities, and authority of Construction Manager. B. Owner is not responsible for discovering deficiencies in the Construction Manager’s services. Construction Manager will correct any deficiencies without additional compensation, except to the extent this corrective action is directly attributable to deficiencies in Owner-furnished information. C. Owner is responsible for decisions made on interpretations or clarifications of the Contract Documents given by Owner to a Contractor without consultation and advice of Construction Manager. SCHEDULE FOR RENDERING SERVICES 4.01 Commencement A. The Construction Manager will begin rendering services on the Effective Date of the Agreement. 4.02 Time for Completion A. The general schedule of Owner’s Project is set forth in documentation furnished by Owner. B. If no time for completion or delivery is stated for a particular task in Exhibit A, or set forth in an Amendment, then the Construction Manager will perform the services and provide deliverables within a reasonable time. C. The time for completion of Construction Manager’s services, and the amounts of Construction Manager’s compensation, will be adjusted equitably if, through no fault of Construction Manager, such periods of time or dates are changed, or the orderly and 214 EJCDC® CMA-501, Agreement between Owner and Construction Manager as Advisor. Copyright© 2021 National Society of Professional Engineers, American Council of Engineering Companies, and American Society of Civil Engineers. All rights reserved. Page 4 of 17 continuous progress of Construction Manager’s services is impaired, or Construction Manager’s services are delayed or suspended for a period of six months or longer. D. The time for completion of the Construction Manager’s services, and the amounts of Construction Manager’s compensation, shall be adjusted equitably if Owner authorizes changes in the scope, extent, or character of the services. E. Owner shall be entitled to the recovery of direct damages resulting from a failure of Construction Manager to complete the services required in this Agreement within the time set forth, as duly adjusted, solely through Construction Manager’s negligence. INVOICES AND PAYMENTS 5.01 Preparation and Submittal of Invoices A. The Construction Manager will prepare and submit invoices to Owner on a monthly basis in accordance with Construction Manager’s standard invoicing practices. Invoices are due and payable within 30 days of receipt by Owner. B. Construction Manager may not submit invoices and is not entitled to compensation for Additional Services or Special Services unless Owner has authorized such services through execution of an Amendment and prior to any Additional or Special Services being provided. 5.02 Payments A. The specific amounts and basis for Construction Manager’s compensation are set forth in Exhibit D, Construction Manager’s Compensation, or in the applicable provisions of an Amendment. B. If Owner fails to make any payment due Construction Manager for services and expenses within 30 days after receipt of Construction Manager’s invoice, then Construction Manager may, after giving 15 days’ written notice to Owner, suspend services under this Agreement until Owner has paid all amounts due for services, expenses, and other related charges in full. The Owner waives any and all claims against the Construction Manager for this suspension. C. The Owner may withhold only the contested portions of an invoice and must pay the undisputed portion of the invoice. GENERAL CONSIDERATIONS 6.01 Standards of Performance A. The Construction Manager serves as an advisor to the Owner in providing the services described in this Agreement. Nothing in this Agreement is to be construed to mean that the Construction Manager is a fiduciary of the Owner. B. The standard of care for all professional services performed or furnished by Construction Manager under this Agreement will be the care and skill ordinarily used by members of the construction management profession providing similar services under similar circumstances. Construction Manager shall comply with applicable professional licensing requirements. Construction Manager makes no warranties, express or implied, under this Agreement or otherwise, in connection with Construction Manager’s services. 215 EJCDC® CMA-501, Agreement between Owner and Construction Manager as Advisor. Copyright© 2021 National Society of Professional Engineers, American Council of Engineering Companies, and American Society of Civil Engineers. All rights reserved. Page 5 of 17 C. Construction Manager shall not at any time supervise, direct, control, or have authority over any Constructor’s work, nor will Construction Manager have authority over or be responsible for the means, methods, techniques, sequences, or procedures of construction selected or used by any Constructor, or the safety precautions and programs incident thereto, for security or safety at the Site, nor for any failure of a Constructor to comply with Laws and Regulations applicable to that Constructor’s furnishing and performing of its work. Construction Manager shall not be responsible for the acts or omissions of any Constructor. D. Construction Manager neither guarantees the performance of any Constructor nor assumes responsibility for any Constructor’s failure to furnish and perform the Work in accordance with the Contract Documents. 6.02 Authorized Project Representatives A. Construction Manager and Owner will designate the specific individuals to act as Construction Manager’s and Owner’s representatives with respect to the various services to be performed or furnished by Construction Manager and the responsibilities of Owner. These individuals have authority to transmit instructions, receive information, and render decisions relative to specified services on behalf of each respective party. 6.03 Use of Documents A. Owner has full rights to all Documents produced by the Construction Manager, for information, reference, and record purposes. B. To the fullest extent practical, Owner and Construction Manager agree to transmit, and accept, Project-related correspondence, Documents, text, data, drawings, information, and graphics, in electronic media or digital format. C. When transferring documents in electronic media format, the transferring party makes no representations as to long term compatibility, usability, or readability of such documents resulting from the use of software application packages, operating systems, or computer hardware differing from those used in the drafting or transmittal of the electronic documents, or from those established in applicable protocols. 6.04 Laws and Regulations; Owner-mandated Standards A. Owner and Construction Manager shall comply with applicable Laws and Regulations. B. This Agreement is based on Laws and Regulations and Owner-mandated standards as of the Effective Date of the Agreement. Changes to these requirements after the Effective Date of the Agreement may be the basis for modifications to Owner’s responsibilities or to Construction Manager’s scope of services, times of performance, and compensation. 6.05 Insurance A. Construction Manager shall procure and maintain insurance as set forth in Exhibit E, Insurance Requirements, and list Owner as an additional insured on any general liability or property insurance policies. B. Owner shall procure and maintain insurance as set forth in Exhibit E. Owner will cause Construction Manager to be listed as additional insureds on any general liability or property insurance policies applicable to the Project carried by Owner. 216 EJCDC® CMA-501, Agreement between Owner and Construction Manager as Advisor. Copyright© 2021 National Society of Professional Engineers, American Council of Engineering Companies, and American Society of Civil Engineers. All rights reserved. Page 6 of 17 C. Owner will require Contractors to purchase and maintain general liability and other insurance as specified in the Contract Documents and the Owner and Construction Manager to be listed as additional insureds with respect to such liability and other insurance purchased and maintained by Contractor for the Project. D. Owner and Construction Manager are to each deliver to the other certificates of insurance verifying the coverages indicated in Exhibit E prior to commencement of Construction Manager’s services and at subsequent renewals during the life of this Agreement. E. All policies of property insurance relating to the Project are to contain provisions to the effect that Construction Manager’s interests are covered and that in the event of payment of any loss or damage the insurers will have no rights of recovery against any of the insureds or additional insureds thereunder. F. Owner may request at any time that Construction Manager provides modified insurance coverage that is more protective than those specified in Exhibit E. Construction Manager will obtain the modified coverage requested if it is commercially available. The Agreement will be amended to incorporate these requirements in Exhibit E and provide compensation to the Construction Manager for any cost associated with this change in insurance coverage. 6.06 Suspension A. By Owner: Owner may suspend the Project upon 15 days’ written notice to Construction Manager. B. By Construction Manager: Construction Manager may, after giving 15 days’ written notice to Owner, suspend services under this Agreement if Construction Manager’s services are substantially delayed through no fault of Construction Manager. 6.07 Termination A. The Owner may terminate this Agreement for convenience by notifying the Construction Manager after giving 15 days’ written notice. B. The Owner may terminate this Agreement for cause in the event of substantial failure by the Construction Manager to perform services in accordance with the terms of this Agreement, after giving 15 30 days’ written notice. C. The Construction Manager may terminate this Agreement for cause, with no liability to Owner on account of such termination, after giving 15 days’ written notice to Owner, if: 1. Owner demands that Construction Manager perform services contrary to Construction Manager’s responsibilities; or 2. Construction Manager’s services for the Project, or payment for services, are delayed or suspended for more than 90 days for reasons beyond Construction Manager’s control. D. This Agreement will not terminate for cause if the party receiving notice of termination begins to correct its substantial failure to perform services within 15 days of receipt of this notice and proceeds diligently to cure such failure within no more than 30 days of receipt of notice. This cure period may be extended an additional 30 days if the substantial failure that caused the notice of termination cannot be reasonably cured within 30 days and if the party receiving the notice of termination has diligently attempted to cure the substantial failure and continues diligently to cure the substantial failure. 217 EJCDC® CMA-501, Agreement between Owner and Construction Manager as Advisor. Copyright© 2021 National Society of Professional Engineers, American Council of Engineering Companies, and American Society of Civil Engineers. All rights reserved. Page 7 of 17 E. Payments upon Termination 1. Owner will pay Construction Manager for all services performed or furnished in accordance with this Agreement, and for all Reimbursable Expenses incurred through the effective date of termination. Owner will have the limited right to the use of Documents subject to the provisions of Paragraph 6.04 after payment to Construction Manager. a. If Owner has terminated the Agreement for cause and disputes Construction Manager’s entitlement to compensation for services and reimbursement of expenses, then such entitlement will be resolved in accordance with the dispute resolution provisions of this Agreement or as otherwise agreed in writing. 2. Owner will pay Construction Manager a reasonable amount for services and expenses directly attributable to termination through the effective date of termination, with payment after the effective date of termination in the event of termination by Owner for convenience or by Construction Manager for cause. This payment will be made using methods and rates for Additional and Special Services as set forth in Exhibit D. 6.08 Successors, Assigns, and Beneficiaries A. Owner and Construction Manager are hereby bound and the successors, executors, administrators, and legal representatives of Owner and Construction Manager (and to the extent permitted by Paragraph 6.09.B the assigns of Owner and Construction Manager) are hereby bound to the other party to this Agreement and to the successors, executors, administrators, and legal representatives (and said assigns) of such other party, in respect of all covenants, agreements and obligations of this Agreement. B. Neither Owner nor Construction Manager may assign, sublet, or transfer any rights under or interest, (including, but without limitation, claims arising out of this Agreement or money that is due or may become due) in this Agreement without the written consent of the other, except to the extent that any assignment, subletting, or transfer is mandated by law. Unless specifically stated to the contrary in any written consent to an assignment, no assignment will release or discharge the assignor from any duty or responsibility under this Agreement. C. Unless expressly provided otherwise in this Agreement: 1. All duties and responsibilities undertaken pursuant to this Agreement will be for the sole and exclusive benefit of Owner and Construction Manager and not for the benefit of any other party. 2. Nothing in this Agreement shall be construed to create, impose, or give rise to any duty owed by Owner or Construction Manager to any Constructor, other third-party individual or entity, or to any surety for or employee of any of them. 3. Owner agrees that the substance of the provisions of this Paragraph 6.09.C shall appear in the Contract Documents prepared for any Project under this Agreement. 6.09 Dispute Resolution A. Owner and Construction Manager shall resolve all disputes in the following manner: 1. Owner and Construction Manager agree to negotiate all disputes between them in good faith for a period of 30 days from the date of notice, prior to invoking mediation. 218 EJCDC® CMA-501, Agreement between Owner and Construction Manager as Advisor. Copyright© 2021 National Society of Professional Engineers, American Council of Engineering Companies, and American Society of Civil Engineers. All rights reserved. Page 8 of 17 2. Owner and Construction Manager agree that they shall first submit any and all unsettled claims, counterclaims, disputes, and other matters in question between them arising out of or relating to this Agreement or the breach thereof (“Disputes”) to mediation. Owner and Engineer agree to participate in the mediation process in good faith. The process will be conducted on a confidential basis and must be completed within 120 days. 3. If the parties fail to resolve a Dispute through negotiations under Paragraph 6.09.A.1 or mediation under Paragraph 6.09.A.2, then the parties may exercise their rights at law in a court of competent jurisdiction (in Story County, Iowa). 6.10 Controlling Law; Venue A. This Agreement is to be governed by the Laws and Regulations of the state of Iowa with venue in the appropriate state and/or federal courts for Story County, Iowa. 6.11 Environmental Condition of Site A. Owner has obtained a Phase I Environmental Site Assessment and report of soil borings completed on the Property, which constitutes Owner’s complete knowledge regarding the environmental condition of the Site. Owner represents to Construction Manager that, as of the Effective Date of this Agreement, to the best of Owner’s knowledge, no Constituents of Concern, other than those disclosed in in the above-described reports to Construction Manager, exist at or adjacent to the Site. B. Undisclosed Constituents of Concern: For purposes of this Paragraph 6.12, the presence at or adjacent to the Site of Constituents of Concern that were not disclosed to Construction Manager pursuant to Paragraph 6.12.A, in such quantities or circumstances that such Constituents of Concern may present a danger to persons or property exposed to them, will be referred to as “undisclosed” Constituents of Concern. 1. The presence at the Site of materials that are necessary for the execution of the Work, or that are to be incorporated in the Work, and that are controlled and contained pursuant to industry practices, Laws and Regulations, and the requirements of this Agreement or the Construction Contract, are not undisclosed Constituents of Concern. 2. Constituents of Concern that are to be located, identified, studied, removed, or remediated as part of the services under this Agreement are not undisclosed Constituents of Concern. 3. Constituents of Concern that are to be located, identified, studied, removed, or remediated as part of the services under another professional services contract for Owner, or as part of the work under a construction or remediation contract, are not undisclosed Constituents of Concern if Engineer has been informed of the general scope of such contract. C. If Construction Manager encounters or learns of an undisclosed Constituent of Concern at the Site, then Construction Manager shall notify (1) Owner and (2) appropriate authorities having jurisdiction if Construction Manager reasonably concludes that doing so is required by applicable Laws or Regulations. D. It is acknowledged by both parties that Construction Manager’s scope of services does not include any services related to undisclosed Constituents of Concern. If Construction Manager or any other party encounters, uncovers, or reveals an undisclosed Constituent of Concern, 219 EJCDC® CMA-501, Agreement between Owner and Construction Manager as Advisor. Copyright© 2021 National Society of Professional Engineers, American Council of Engineering Companies, and American Society of Civil Engineers. All rights reserved. Page 9 of 17 or if encountered, uncovered, or revealed Constituents of Concern are present in substantially greater quantities or substantially different locations than disclosed or anticipated, or if investigative or remedial action, or other professional services, are necessary or required by applicable Laws and Regulations with respect to such Constituents of Concern, then Construction Manager may, at its option and without liability for direct, consequential, or any other damages, suspend performance of services on the portion of the Project adversely affected thereby until such portion of the Project is no longer so affected; and Owner shall promptly determine whether to retain a qualified expert to evaluate such condition or take any necessary corrective action. E. If the presence at the Site of undisclosed Constituents of Concern, or of Constituents of Concern in substantially greater quantities or in substantially different locations than disclosed or anticipated, adversely affects the performance of Engineer’s services under this Agreement, then: 1. if the adverse effects do not preclude Construction Manager from completing its Project services in general accordance with this Agreement on unaffected or marginally affected portions of the Project, the Agreement will be amended to reflect changes necessitated by the presence of such Constituents of Concern; or 2. if the adverse effects are of such materiality to the overall performance of Construction Manager that it cannot complete its services without significant changes to the scope of services, time of completion, and compensation, then Construction Manager may terminate this Agreement for cause on 7 days’ written notice. F. Owner acknowledges that Construction Manager is performing professional services for Owner and that Construction Manager is not and will not be required to become an "owner," “arranger,” “operator,” “generator,” or “transporter” of hazardous substances, as defined in the Comprehensive Environmental Response, Compensation, and Liability Act (CERCLA), as amended, which are or may be encountered at or near the Site in connection with Construction Manager activities under this Agreement. 6.12 Indemnification and Mutual Waiver A. Indemnification by Construction Manager: To the fullest extent permitted by Laws and Regulations, Construction Manager shall indemnify and hold harmless Owner, Engineer, and their officers, directors, members, partners, agents, and employees, from losses, damages and judgments (including reasonable consultants’ and attorneys’ fees and expenses) arising from third-party claims or actions relating to the Project, provided that any such claim, action, loss, damages, or judgment is attributable to bodily injury, sickness, disease, or death, or to injury to or destruction of tangible property (other than the Work itself), but only to the extent caused by any negligent act or omission of Construction Manager or Construction Manager’s officers, directors, members, partners, agents, employees, or CM Subconsultants. This indemnification provision is subject to and limited by the provisions, if any, agreed to by Owner and Engineer. B. Environmental Indemnification: To the fullest extent permitted by Laws and Regulations, Owner shall indemnify and hold harmless Construction Manager, and their officers, directors, members, partners, agents, and employees from and against any and all claims, costs, losses, damages, actions, and judgments (including reasonable consultants’ and attorneys’ fees and 220 EJCDC® CMA-501, Agreement between Owner and Construction Manager as Advisor. Copyright© 2021 National Society of Professional Engineers, American Council of Engineering Companies, and American Society of Civil Engineers. All rights reserved. Page 10 of 17 expenses) caused by, arising out of, relating to, or resulting from a Constituent of Concern at, on, or under any Site, provided that: 1. Any such claim, cost, loss, damages, action, or judgment is attributable to bodily injury, sickness, disease, or death, or to injury to or destruction of tangible property (other than the Work itself), and 2. Nothing in this paragraph shall obligate Owner to indemnify any individual or entity from and against the consequences of that individual's or entity's own negligence or willful misconduct. C. No Defense Obligation: The indemnification commitments in this Agreement do not include a defense obligation by the indemnitor unless such obligation is expressly stated. 6.13 D. Mutual Waiver—To the fullest extent permitted by Laws and Regulations, Owner and Construction Manager waive against each other, and the other’s officers, directors, members, partners, agents, employees, insurers, subcontractors, and consultants, any and all claims for or entitlement to special, incidental, indirect, or consequential damages arising out of, resulting from, or in any way related to this Agreement or the Project, from any cause or causes. Such excluded damages include but are not limited to loss of profits or revenue; loss of use or opportunity; loss of good will; cost of substitute facilities, goods, or services; and cost of capital. Records Retention A. Construction Manager shall maintain on file in legible form, for a period of fifteen (15) years following completion or termination of its services, or such other period as required by Laws and Regulations and at a minimum until the statute of limitations expires on the project subject to Iowa Code 614.1, all Documents and records (including cost records related to Construction Manager’s services or pertinent to Construction Manager’s performance under this Agreement. Upon Owner’s request, Construction Manager shall provide a copy of any such item to Owner at cost. 6.14 Miscellaneous Provisions A. Notices—Any notice required under this Agreement will be in writing and delivered in person (by commercial courier or otherwise) or by registered or certified mail. All such notices are effective upon the date of receipt. B. Survival—Subject to applicable Laws or Regulations, all express representations, waivers, indemnifications, and limitations of liability included in this Agreement will survive its completion or termination for any reason. C. Severability—Any provision or part of the Agreement held to be void or unenforceable under any Laws or Regulations will be deemed stricken, and all remaining provisions will continue to be valid and binding upon Owner and Construction Manager. D. No Waiver—A party’s non-enforcement of any provision will not constitute a waiver of that provision, nor will it affect the enforceability of that provision or of the remainder of this Agreement. E. Accrual of Claims: To the fullest extent permitted by Laws and Regulations, all causes of action arising under this Agreement will be deemed to have accrued, and all statutory periods of limitation will commence, no later than the date of Substantial Completion. 221 EJCDC® CMA-501, Agreement between Owner and Construction Manager as Advisor. Copyright© 2021 National Society of Professional Engineers, American Council of Engineering Companies, and American Society of Civil Engineers. All rights reserved. Page 11 of 17 DEFINITIONS 7.01 Defined Terms A. Wherever used in this Agreement (including the exhibits hereto), terms (including the singular and plural forms) printed with initial capital letters have the meaning indicated in the text above, in the exhibits or in the following definitions: 1. Addenda—Written or graphic instruments issued prior to the opening of bids which clarify, correct, or change the bidding requirements or the proposed Construction Contract Documents. 2. Additional Services—Services which are not included in Basic Services, but which are identified in Exhibit A Article 3 of this Agreement and may be authorized pursuant to Paragraph 2.01.C. 3. Agreement—This Agreement between Owner and Construction Manager as described in Article 8. 4. Amendment—Written instrument used to modify the Agreement. 5. Application for Payment—The form acceptable to Engineer and Construction Manager which is to be used by Contractor during the course of the Work in requesting progress or final payments and which is to be accompanied by such supporting documentation as is required by the Construction Contract. 6. Basic Services—Specified services to be performed for or furnished to Owner by Construction Manager in accordance with this Agreement, as set forth in Paragraph 2.01.B and in Exhibit A Articles 1 and 2. 7. Bidding Documents—Documents related to the selection of the Contractor, including advertisements or invitations to bid; requests for bids; instructions to bidders, including any attachments such as lists of available site-related documents; bid forms; bids; bidding requirements; and qualifications documents. 8. Change Order—A document which is signed by Contractor and Owner and authorizes an addition, deletion, or revision in the Work or an adjustment in the Construction Contract Price or the Construction Contract Times, or other revision to the Construction Contract, issued on or after the effective date of the Construction Contract. 9. Change Proposal—A written request by Contractor, duly submitted in compliance with the procedural requirements set forth in the Construction Contract, seeking an adjustment in Construction Contract Price or Construction Contract Times, or both; contesting an initial decision by Engineer concerning the requirements of the Construction Contract Documents or the acceptability of Work under the Construction Contract Documents; challenging a set-off against payments due; or seeking other relief with respect to the terms of the Construction Contract. 10. Constituents of Concern—Asbestos, petroleum, radioactive materials, polychlorinated biphenyls (PCBs), lead-based paint (as defined by the HUD/EPA standard), hazardous waste, and any substance, product, waste, or other material of any nature whatsoever that is or becomes listed, regulated, or addressed pursuant to Laws and Regulations regulating, relating to, or imposing liability or standards of conduct concerning, any hazardous, toxic, or dangerous waste, substance, or material. 222 EJCDC® CMA-501, Agreement between Owner and Construction Manager as Advisor. Copyright© 2021 National Society of Professional Engineers, American Council of Engineering Companies, and American Society of Civil Engineers. All rights reserved. Page 12 of 17 11. Construction Contract—The entire and integrated written contract between Owner and Contractor concerning the Work. 12. Construction Contract Documents—Those items designated as “Construction Contract Documents” in the Construction Contract, and which together comprise the Construction Contract. See also definition of “Front-End Construction Contract Documents” below. 13. Construction Contract Price—The money that Owner has agreed to pay Contractor for completion of the Work in accordance with the Construction Contract Documents. 14. Construction Contract Times—The number of days or the dates by which Contractor must: (a) achieve milestones, if any, in the Construction Contract; (b) achieve Substantial Completion; and (c) complete the Work. 15. Construction Cost—The cost to Owner of the construction of those portions of the entire Project including construction labor, services, materials, equipment, insurance, and bonding costs, and allowances for contingencies. Construction Cost does not include costs of services of Engineer or other design professionals and consultants; cost of land or rights-of-way, or compensation for damages to property; Owner’s costs for legal, accounting, insurance counseling, or auditing services; interest or financing charges incurred in connection with the Project; or the cost of other services to be provided by others to Owner. Construction Cost is one of the items comprising Total Project Costs. 16. Construction Manager–-An individual or entity retained by the Owner to provide construction management services for the benefit of the Owner as outlined within the Agreement between the Owner and Construction Manager. 17. Constructor—Any person or entity (not including the Construction Manager, CM Subconsultants, Engineer, or their employees, agents, representatives, or subconsultants, or Engineer’s Subcontractors), performing or supporting construction activities relating to the Project, including but not limited to Contractors, subcontractors, suppliers, Owner’s work forces, utility companies, other contractors, other construction managers, design-builders, testing firms, shippers, and truckers, and the employees, agents, and representatives of any or all of them. 18. Contractor(s)—The entities or individuals with which Owner enters into a Construction Contract for the Project. The quality and types of contractors shall be determined by the Construction Manager in consultation with the Owner and Engineer. 19. Documents—All documents expressly identified as deliverables in this Agreement, whether in printed or Electronic Document form, required by this Agreement to be provided or furnished by the Construction Manager or Engineer to the Owner. Such specifically required deliverables may include, by the way of example, Drawings, Specifications, data, reports, record, building information models and civil integrated management models 20. Drawings—That part of the construction Contract Documents that graphically shows the scope, extent, and character of the Work to be performed by Contractor. 223 EJCDC® CMA-501, Agreement between Owner and Construction Manager as Advisor. Copyright© 2021 National Society of Professional Engineers, American Council of Engineering Companies, and American Society of Civil Engineers. All rights reserved. Page 13 of 17 21. Effective Date of the Agreement—The date indicated in this Agreement on which it becomes effective, but if no such date is indicated, it means the date on which the Agreement is signed and delivered by the last of the two parties to sign and deliver. 22. Electronic Document—Any Project-related correspondence, attachments to correspondence, data, documents, drawings, information, or graphics, including but not limited to Shop Drawings and other Submittals, that are in an electronic or digital format. 23. Electronic Means—Electronic mail (e-mail), upload/download from a secure Project website, or other communications methods that allow: (a) the transmission or communication of Electronic Documents; (b) the documentation of transmissions, including sending and receipt; (c) printing of the transmitted Electronic Document by the recipient; (d) the storage and archiving of the Electronic Document by sender and recipient; and (e) the use by recipient of the Electronic Document for purposes permitted by this Agreement. Electronic Means does not include the use of text messaging, or of Facebook, Twitter, Instagram, or similar social media services for transmission of Electronic Documents. 24. Engineer—The individual or entity that has primary responsibility for preparing or furnishing the design, including the Drawings and Specifications, and providing engineering services to Owner, and which is identified as Engineer in Paragraph 1.01.B of this Agreement. 25. Engineer’s Subcontractor—An individual, firm, vendor, or other entity having a contract with Engineer to furnish general services, equipment, or materials with respect to the Project as an independent contractor. 26. Field Order—A written order issued by Engineer which requires minor changes in the Work but does not change the Construction Contract Price or the Construction Contract Times. 27. Front-End Construction Contract Documents—Those construction Contract Documents whose primary purpose is to establish legal and contractual terms and conditions, typically including the Owner-Contractor agreement, bonds, general conditions, and supplementary conditions. The term excludes the Drawings and Specifications, and any Contract Documents delivered or issued after the effective date of the Construction Contract. 28. Laws and Regulations; Laws or Regulations—Any and all applicable laws, statutes, rules, regulations, ordinances, codes, and orders of any and all governmental bodies, agencies, authorities, and courts having jurisdiction. 29. Owner—The individual or entity named as such in this Agreement and for which Engineer's services are to be performed. Unless indicated otherwise, this is the same individual or entity that will enter into any Construction Contracts concerning the Project. 30. Project—The total undertaking to be accomplished for Owner by engineers, contractors, and others, including planning, study, design, construction, testing, commissioning, and start-up, and of which the services to be performed or furnished by Engineer under this Agreement are a part. 224 EJCDC® CMA-501, Agreement between Owner and Construction Manager as Advisor. Copyright© 2021 National Society of Professional Engineers, American Council of Engineering Companies, and American Society of Civil Engineers. All rights reserved. Page 14 of 17 31. Record Drawings—Drawings depicting the completed Project, or a specific portion of the completed Project, prepared by Engineer and based on Contractor's record copy of all Drawings, Specifications, Addenda, Change Orders, Work Change Directives, Field Orders, and written interpretations and clarifications, as delivered to Engineer and annotated by Contractor to show changes made during construction. 32. Resident Project Representative—The authorized representative of Engineer assigned to assist Engineer at the Site during the Construction Phase. As used herein, the term Resident Project Representative (RPR) includes any assistants or field staff of the RPR. 33. Reimbursable Expenses—The expenses incurred directly by Construction Manager in connection with the performing or furnishing of services for the Project. 34. Samples—Physical examples of materials, equipment, or workmanship that are representative of some portion of the Work and that establish the standards by which such portion of the Work will be judged. 35. Shop Drawings—All drawings, diagrams, illustrations, schedules, and other data or information that are specifically prepared or assembled by or for Contractor and submitted by Contractor to illustrate some portion of the Work. Shop Drawings, whether approved or not, are not Drawings and are not Construction Contract Documents. 36. Site—Lands or areas indicated in the Contract Documents as being furnished by Owner upon which the Work is to be performed, including rights-of-way and easements, and such other lands furnished by Owner which are designated for the use of Contractor. 37. Special Services—Services that were not contemplated when the Agreement was executed and were not identified in the Construction Manager’s initial scope of services as Basic Services, Additional Services, or otherwise, which Owner and Construction Manager subsequently agree will be added to the scope of Construction Manager’s services. 38. Specifications—The part of the construction Contract Documents that consists of written requirements for materials, equipment, systems, standards, and workmanship as applied to the Work, and certain administrative requirements and procedural matters applicable to the Work. 39. Subconsultant—An individual, design firm, consultant, or other entity having a contract with Engineer to furnish professional services with respect to the Project as an independent contractor. 40. Subcontractor—An individual or entity having a direct contract with Contractor or with any other Subcontractor for the performance of a part of the Work. 41. Submittal—A written or graphic document, prepared by or for Contractor, which the Construction Contract Documents require Contractor to submit to Engineer and/or Construction Manager, or that is indicated as a Submittal in the Schedule of Submittals accepted by Engineer and Construction Manager. Submittals may include Shop Drawings and Samples; schedules; product data; Owner-delegated designs; sustainable design information; information on special procedures; testing plans; results of tests and evaluations, source quality-control testing and inspections, and field or Site quality- control testing and inspections; warranties and certifications; Suppliers’ instructions and 225 EJCDC® CMA-501, Agreement between Owner and Construction Manager as Advisor. Copyright© 2021 National Society of Professional Engineers, American Council of Engineering Companies, and American Society of Civil Engineers. All rights reserved. Page 15 of 17 reports; records of delivery of spare parts and tools; operations and maintenance data; Project photographic documentation; record documents; and other such documents required by the Construction Contract Documents. Submittals, whether or not approved or accepted by Engineer and/or Construction Manager, are not Construction Contract Documents. Change Proposals, Change Orders, Claims, notices, Applications for Payment, and requests for interpretation or clarification are not Submittals. 42. Substantial Completion—The time at which the Work (or a specified part thereof) has progressed to the point where, in the opinion of Engineer, the Work (or a specified part thereof) is sufficiently complete, in accordance with the Construction Contract Documents, so that the Work (or a specified part thereof) can be utilized for the purposes for which it is intended. The terms “substantially complete” and “substantially completed” as applied to all or part of the Work refer to Substantial Completion thereof. 43. Supplier—A manufacturer, fabricator, supplier, distributor, materialman, or vendor having a direct contract with Contractor or with any Subcontractor to furnish materials or equipment to be incorporated in the Work by Contractor or a Subcontractor. 44. Total Project Costs—The total cost of planning, studying, designing, constructing, testing, commissioning, and start-up of the Project, including Construction Cost and all other Project labor, services, materials, equipment, insurance, and bonding costs, allowances for contingencies, and the total costs of services of Engineer or other design professionals and consultants, all Construction Manager related costs, together with such other Project-related costs that Owner furnishes for inclusion, including but not limited to cost of land, rights-of-way, compensation for damages to properties and private utilities (including relocation if not part of Construction Cost), Owner’s costs for legal, accounting, insurance counseling, and auditing services, interest and financing charges incurred in connection with the Project, and the cost of other services to be provided by others to Owner. 45. Underground Facilities—All active or not-in-service underground lines, pipelines, conduits, ducts, encasements, cables, wires, manholes, vaults, tanks, tunnels, or other such facilities or systems at the Site, including but not limited to those facilities or systems that produce, transmit, distribute, or convey telephone or other communications, cable television, fiber optic transmissions, power, electricity, light, heat, gases, oil, crude oil products, liquid petroleum products, water, steam, waste, wastewater, storm water, other liquids or chemicals, or traffic or other control systems. An abandoned facility or system is not an Underground Facility. 46. Work—The entire construction or the various separately identifiable parts thereof required to be provided under the Construction Contract Documents. Work includes and is the result of performing or providing all labor, services, and documentation necessary to produce such construction; furnishing, installing, and incorporating all materials and equipment into such construction; and may include related services such as testing, start-up, and commissioning, all as required by the Construction Contract Documents. 226 EJCDC® CMA-501, Agreement between Owner and Construction Manager as Advisor. Copyright© 2021 National Society of Professional Engineers, American Council of Engineering Companies, and American Society of Civil Engineers. All rights reserved. Page 16 of 17 AGREEMENT AND EXHIBITS 8.01 Agreement A. This Agreement, together with the Exhibits identified in Paragraph 8.02, constitutes the entire agreement between Owner and Construction Manager and supersedes all prior written or oral understandings. This Agreement may only be amended, supplemented, modified, or canceled by a duly executed written instrument. 8.02 Exhibits A. The following exhibits are incorporated by reference and included in this Agreement: Exhibit Title A Construction Manager’s Services B Task Order – Not Used C Amendment to Agreement between Owner and Construction Manager as Advisor (form) D Construction Manager’s Compensation E Insurance F EJCDC® CMA-700, Standard General Conditions of the Construction Contract—Construction Manager as Advisor, as amended by the Owner G modified by EJCDC® CMA-800, Supplementary Conditions of the Construction Contract— Construction Manager as Advisor, as amended by the Owner 8.03 Designated Representatives A. With the execution of this Agreement, Construction Manager and Owner shall each designate a specific individual to act as representative under this Agreement. Such an individual must have authority to transmit instructions, receive information, and render decisions with respect to this Agreement on behalf of the party that the individual represents. 8.04 Conflict of Interest A. Nothing in this Agreement will be construed to create or impose any duty on the part of Construction Manager that would be in conflict with Construction Manager’s paramount obligations to the public health, safety, and welfare. B. If during the term of this Agreement a potential or actual conflict of interest arises or is identified: 1. Construction Manager and Owner together will make reasonable, good faith efforts to avoid or eliminate the conflict of interest; to mitigate any adverse consequences of the conflict of interest; and, if necessary and feasible, to modify this Agreement to address the conflict of interest and its consequences, such that progress under the Agreement may continue. 2. Such efforts will be governed by applicable Laws and Regulations and by any pertinent Owner’s policies, procedures, and requirements (including any conflict-of-interest resolution methodologies) provided to Construction Manager under of this Agreement. 227 EJCDC® CMA-501, Agreement between Owner and Construction Manager as Advisor. Copyright© 2021 National Society of Professional Engineers, American Council of Engineering Companies, and American Society of Civil Engineers. All rights reserved. Page 17 of 17 The Effective Date of the Agreement is September 23, 2025. Owner: Construction Manager: City of Ames, Iowa Story Construction Co. (typed or printed name of organization) (typed or printed name of organization) By: By: (individual’s signature) (individual’s signature) Date: September 23, 2025 Date: (date signed) (date signed) Name: John A. Haila Name: (typed or printed) (typed or printed) Title: Mayor Title: (typed or printed) (typed or printed) (If Owner is a corporation, attach evidence of authority to sign. If Owner is a public body, attach evidence of authority to sign and resolution or other documents authorizing execution of this Agreement.) (If Construction Manager is a corporation, a partnership, or a joint venture, attach evidence of authority to sign.) Attest: Attest: (individual’s signature) (individual’s signature) Title: Renee Hall, City Clerk Title: (typed or printed) (typed or printed) Address for giving notices: Address for giving notices: Attn: Public Works Director Attn: Chad Hutson 515 Clark Avenue 2810 Wakefield Circle Ames, IA 50010 Ames, IA 50010 Designated Representative: Designated Representative: Name: Justin Clausen, P.E. Name: Chad Hutson (typed or printed) (typed or printed) Title: Public Works Director Title: Project Manager (typed or printed) (typed or printed) Address: Address: 515 Clark Avenue 2810 Wakefield Circle Ames, IA 50010 Ames, IA 50010 Phone: 515-239-5160 Phone: 515-232-4358 Email: Justin.clausen@cityofames.org Email: chad.hutson@storycon.com License No.: (where applicable) State: 228 Exhibit A—Construction Manager’s Services. EJCDC® CMA-501, Agreement between Owner and Construction Manager as Advisor. Copyright© 2021 National Society of Professional Engineers, American Council of Engineering Companies, and American Society of Civil Engineers. All rights reserved. Page 1 of 19 CONSTRUCTION MANAGER’S SERVICES GENERAL 1.01 General Scope A. Construction management as performed by a Construction Manager as Advisor consists of a series of core management tasks focused on the construction and commissioning phases of the Project. The Construction Manager’s services are provided to: 1. Organize and manage the resources required by the Project. 2. Administer, coordinate, monitor, and report on the Project and activities associated with the Project. 3. Plan, schedule, conduct, and document Project meetings. 4. Provide a focal point for collecting, disseminating, and storing documents and information. 5. Manage the Project to meet Project goals and objectives. 6. Recommend action to the Owner related to the management of the design and construction of the Project. 7. Develop schedule and cost control systems to monitor and report on the progress of the overall Project. 1.02 Basic Services, Additional Services, and Special Services A. This Exhibit A describes the scope of services to be provided by Construction Manager. 1. Basic Services are services that are required for the Project and authorized by the execution of the Agreement. 2. Additional Services are services that may be required and have been identified in the Agreement (see Exhibit A Article 3 below), and which Construction Manager has agreed to provide if Owner issues an Amendment authorizing specified Additional Services. Construction Manager’s compensation for authorized Additional Services is established in Article 2 of Exhibit D, Construction Manager’s Compensation. B. Special Services are services that were not contemplated at the time the Agreement was executed but are subsequently identified. These services are not authorized until Owner and Construction Manager enter into an Amendment (see standard Amendment form attached as Exhibit C) adding these services to the Agreement. Construction Manager’s compensation for authorized Special Services is established in Article 2 of Exhibit D, Construction Manager’s Compensation, unless expressly indicated otherwise in the authorizing Amendment. C. In this Exhibit A imperative sentences with respect to the performance of services are directives to the Construction Manager, unless expressly indicated otherwise. 229 Exhibit A—Construction Manager’s Services. EJCDC® CMA-501, Agreement between Owner and Construction Manager as Advisor. Copyright© 2021 National Society of Professional Engineers, American Council of Engineering Companies, and American Society of Civil Engineers. All rights reserved. Page 2 of 19 BASIC SERVICES 2.01 Design Phase Services A. Commencement of Services 1. Construction Manager will commence its Design Phase Services upon execution of this Agreement. B. Preconstruction Services 1. Provide representation on the Owner’s design team. 2. Coordinate and review Engineer’s Program Development 3. Provide a preliminary evaluation of the Owner’s program, schedule, and construction budget requirements, each in terms of the other 4. Prepare a Project Management Plan that shall consider the Owner’s schedule, cost, and general design requirements for the project 5. Provide Construction Cost Estimates at completion of each of the following phases: Design Development; and 100% Construction Documents. The Construction Manager shall provide cost evaluations of alternative materials and systems. The Owner will have the Engineer develop a cost estimate at completion of the Schematic Design which the Construction Manager will review as well as compare it to their own. 6. Conduct formal, structured design review sessions with the Engineer and their consultants prior to acceptance of Schematic Design, Design Development, and Bidding Documents. 7. Conduct formal, structured Value Engineering session, implementation, reports, and verifications concurrent with preparation of design. 8. The Construction Manager shall expeditiously review design documents during their development and advise on proposed site use and improvements, selection of materials, building systems and equipment, and methods of Project delivery. The Construction Manager shall provide recommendations on relative feasibility of construction methods, availability of materials and labor, time requirements for procurement, installation and construction, and factors related to construction cost including, but not limited to, costs of alternative designs or materials, preliminary budgets, and possible economies. 9. Shall prepare and periodically update a project schedule for the Engineer’s review and Owner’s acceptance. This schedule shall include anticipated construction schedules, highlighting critical and long-lead-time items. 10. Make recommendations whenever design details adversely affect constructability, cost, or schedules. 11. Provide recommendation and information to the Owner regarding the allocation of responsibilities for safety programs among the Contractors. 230 Exhibit A—Construction Manager’s Services. EJCDC® CMA-501, Agreement between Owner and Construction Manager as Advisor. Copyright© 2021 National Society of Professional Engineers, American Council of Engineering Companies, and American Society of Civil Engineers. All rights reserved. Page 3 of 19 12. Advise on the division of the Project into individual Contracts for various categories of work and develop bid packages that will encourage Iowa based construction companies to submit bids. 13. Prepare a Project construction schedule providing for the components of the Work, including phasing of construction, times of commencement and completion required of each Contractor, ordering and delivery of products requiring long lead time, and the occupancy requirements of the Owner. This shall be done for each set of bid package contract. Understanding the imperative that the Project be fully complete and ready for operation not later than June 30, 2027, and that an early completion may be desirable to the Owner, the Construction Manager shall identify those aspects of the schedule for the Work that are controlling of the Project schedule (“critical path”) and prepare recommendations for Owner to obtain early completion of those aspects (e.g., incentives for early Contractor completion of their portion of the Work). Construction Manager shall notify Owner of the deadline by which Owner must decide whether to implement such early completion measures within bidding documents or other decisions regarding the Project. 14. Investigate and recommend a schedule for the Owner’s purchase of materials and equipment requiring long lead time procurement and coordinate the schedule, the early preparation of portions of the Contract Documents by the Engineer. 15. Provide an analysis of the types and quantities of labor required for the Project and review the availability of appropriate categories of labor required for critical phases. The Construction Manager shall make recommendations for actions designed to minimize adverse effects of labor shortages. The Construction Manager shall strive to support the Owner’s objective of maximizing the involvement of local and State of Iowa contractors. 16. Following the Owner’s approval of the Construction Documents, the Construction Manager shall update and submit the latest estimate of Construction Cost and the Project construction schedule for the Engineer’s review and the Owner’s approval. 17. Coordinate with Owner bidding schedules and develop Bidders’ interest in the project. 18. Assist the Owner in preparing and placing notices and advertisements to solicit bids for the project. 19. Assist the Owner in preparing bid analyses and make recommendations to the Owner for the Owner’s award of Contracts or rejection of bids. 20. Assist the Owner in preparing Construction Contracts and advise the Owner on the acceptability of Subcontractors and material suppliers proposed by Contractors. C. Value Engineering Studies 1. Provide Value Engineering reviews at the level appropriate for the projects at the Preliminary Design Phase (approximately 30% completion of design documents) milestone and the first draft of the Final Design Phase documents (approximately 60% completion) milestone to identify and quantify potential cost savings to reduce the overall cost for the Project. 2. Conduct a workshop to identify potential changes which could reduce the cost of the Project or increase the value of the Project by more than the cost of the changes. 231 Exhibit A—Construction Manager’s Services. EJCDC® CMA-501, Agreement between Owner and Construction Manager as Advisor. Copyright© 2021 National Society of Professional Engineers, American Council of Engineering Companies, and American Society of Civil Engineers. All rights reserved. Page 4 of 19 Present selected alternatives for more detailed evaluation. The detailed evaluation will consider cost, ability to implement the changes, technical analysis, and the impact of changes on the Project. Ideas that pass the technical and economic analysis, and merit incorporation into the design of the project, will be presented, in a draft report, as a proposal to the Engineer and Owner for consideration. The Engineer's response will be included in the final report. 3. Deliverables include draft and final value engineering recommendation reports. D. Constructability Reviews 1. Review in-progress design documents, including the documents generally described as preliminary design documents, and first and second drafts of final design documents, and provide input, advice, and recommendations on constructability, materials and equipment selections, and availability. Provide review comments in writing using the processes or procedures prescribed by the Engineer. The review will consider the following: a. General concepts 1) Construction cost. 2) Construction duration. 3) Completeness, consistency, and clarity of the Contract Documents. b. Constructability, including sequencing or coordination issues 1) Adequacy of details for construction. 2) Potential conflicts during construction. 3) Feasibility of construction. 4) Construction sequencing. 5) Acquisition of materials and equipment. 6) Ability to coordinate among subcontractors and suppliers. 7) Coordination between Contract Documents. c. Operability 1) Ability to minimize disruptions to existing operations. 2) Ability to complete construction connections to existing facilities or utilities. 3) Modifications to facilitate initial startup and performance testing. 4) Ability of Owner to operate/maintain the facility when completed. d. Risk Management 1) Analyze construction risk to assess risk impact and develop appropriate risk management strategies to minimize associated costs. 2) Provide recommendations for appropriate allocation of construction risks. 3) Identify additional information that will help with risk assessment. 232 Exhibit A—Construction Manager’s Services. EJCDC® CMA-501, Agreement between Owner and Construction Manager as Advisor. Copyright© 2021 National Society of Professional Engineers, American Council of Engineering Companies, and American Society of Civil Engineers. All rights reserved. Page 5 of 19 4) Suggest procurement/contractual strategies to minimize risk. 5) Review possible impacts associated with the use of patented or copyrighted products. 6) Review legal requirements for subcontractor and equipment procurement for risk impacts. 2. The Construction Manager is not responsible for design of the Project. The Construction Manager does not control the Project design or contents of the Contract Documents other than those prepared by Construction Manager under Exhibit A Paragraph 2.01.D and E and does not assume responsibility or liability for the design by performing these reviews. The Construction Manager’s review of drafts of the design and the Contract Documents, and providing input, advice, and recommendations, are only advisory to the Engineer and Owner. E. Preparation of Bidding Documents and Front-End Construction Contract Documents 1. Construction Manager will obtain Owner’s instructions regarding Owner’s procurement of construction services (including instructions regarding advertisements for bids, and instructions to bidders, as applicable), Owner’s construction contract practices and requirements, insurance and bonding requirements, electronic transmittals during construction, and other information necessary for the Construction Manager to assist the Owner in preparation of preparation of the Bidding Documents and Front-End Construction Contract Documents in concert and cooperation with the Engineer. Construction Manager will also: a. Obtain copies of Owner’s standard Bidding Documents and Front-End Construction Contract Documents (if other than the EJCDC 2021 Construction Manager as Advisor Series documents), and any other related documents or content for Construction Manager to include in drafts of the Project-specific Bidding Documents and Front-End Construction Contract Documents, when applicable. b. Review Owner’s instructions regarding procurement, bidding, and contracting of construction services with respect to effects on the Project design, schedule, and construction. c. Identify any changes in Owner’s standard documents necessary to allow Construction Manager to perform its obligations. 2. Construction Manager will assist the Owner, in cooperation with the Engineer, prepare or assemble draft Bidding Documents and Front-End Construction Contract Documents. a. Such draft documents will be based on the specific bidding or Contractor selection- related instructions and forms, contract forms, text, or other content received from Owner, and on Construction Manager’s review of such materials. b. If Engineer submits comments and recommendations regarding the contents of the proposed Bidding Documents and Front-End Construction Contract Documents, then Construction Manager will meet with Owner and Engineer to discuss such comments and recommendations. Construction Manager will prepare a response to Engineer’s comments and recommendations if directed by Owner to do so. 233 Exhibit A—Construction Manager’s Services. EJCDC® CMA-501, Agreement between Owner and Construction Manager as Advisor. Copyright© 2021 National Society of Professional Engineers, American Council of Engineering Companies, and American Society of Civil Engineers. All rights reserved. Page 6 of 19 c. Construction Manager will assist the Owner to include in the Front-End Construction Contract Documents any electronic document protocol addressing specific protocols for the transmittal of Project-related correspondence, documents, text, data, drawings, information, and graphics, in electronic media or digital format, either directly, or through access to a secure Project website. 3. Construction Manager will assist the Owner in furnishing for review by Owner and Owner’s legal counsel, the draft Bidding Documents and Front-End Construction Contract Documents. Owner and Owner’s legal counsel must transmit to Construction Manager, in a timely manner, one coordinated set of comments and revisions to the draft documents. 4. Construction Manager will assist the Owner in the preparation of a final draft of the Bidding Documents and Front-End Construction Contract Documents and furnish the documents to Owner for final review. Owner will have responsibility for the final content of such Bidding Documents and Front-End Construction Contract Documents. F. Division 01 Specifications 1. In general, Construction Manager will prepare Division 01, General Requirements, of the Specifications, including (a) primary drafting of those Division 01 Specification sections concerning procedural and administrative matters for which Construction Manager will be responsible during construction, including, by way of typical example only, those Division 01 Specifications sections regarding applications for payment, project management and coordination, document management, work restrictions, temporary facilities and controls, construction progress schedule, submittal procedures, and execution and closeout requirements; and (b) incorporation of Division 01 content received from Engineer. 2. Upon commencement of the Construction Documents Phase, review the Engineer’s list of Division 01 Specifications, including those sections or portions of sections that Engineer proposes to prepare because of the relationship of such sections or portions of sections to the design. 3. Determine whether additional Division 01 procedural or administrative Specifications sections are appropriate for the Project, and whether any changes to the Engineer’s list and the allocation of preparation responsibilities are recommended. Communicate with Engineer regarding the list and confirm the allocations of Division 01 drafting responsibilities. 4. Prepare the Division 01 Specifications content allocated to Construction Manager. Consult with Engineer regarding any aspect of such content that may relate to the Project design. 5. Provide input to Engineer regarding matters addressed in the Division 01 Specifications sections or portions of sections being prepared by Engineer that are relevant to Construction Manager’s scope of services during construction. 6. Receive those Division 01 Specifications sections or portions of sections prepared by Engineer; make final revisions regarding procedural and administrative matters; and incorporate the content from Engineer, as revised, in the Division 01 Specifications. 234 Exhibit A—Construction Manager’s Services. EJCDC® CMA-501, Agreement between Owner and Construction Manager as Advisor. Copyright© 2021 National Society of Professional Engineers, American Council of Engineering Companies, and American Society of Civil Engineers. All rights reserved. Page 7 of 19 7. Assemble the final drafts of all Division 01 Specifications and deliver Division 01 to Owner for review. 8. Review and respond to the coordinated comments of Owner and Owner’s legal counsel regarding Division 01; obtain Engineer’s input regarding design-related comments; make appropriate final revisions. 9. Construction Manager is not responsible for the quality of the content of the portions of the Division 01 Specifications prepared by Engineer. G. Cost Estimating/Cost Management 1. Implement cost management techniques throughout the Project. 2. Using conceptual estimating techniques, conduct ongoing evaluations of the Owner’s Project and budget requirements to determine if contractors will be able to construct the Project within the Owner's budget. Discuss such evaluations with Owner. 3. Prepare a detailed, independent construction cost estimate with supporting data based on the preliminary design documents (completion of Design Development). 4. Compare Construction Manager’s construction cost estimate with Engineer’s Construction Cost opinion at the completion of Design Development and determine if there is a substantial difference; if so, investigate the difference and, if appropriate, modify Construction Manager’s estimate. 5. Update and refine Construction Manager’s construction cost estimate. Prepare estimates at completion of each of the following phases: Design Development; and 100% Construction Documents and submit the estimate (a) to Owner and (b) to Engineer for it to consider in finalizing the design. 6. Prepare a final construction cost estimate, based on the Final Drawings and Specifications, and other construction Contract Documents, for Owner’s use in evaluating prices bid or proposed by construction contractors. H. Scheduling (All Phases)—Carry out the following scheduling tasks, and necessary updates and revisions, in the appropriate phase or phases, including the design phase, Contractor selection phase, and construction phase: 1. Prepare a draft schedule for the Project. The schedule will identify management tasks and activities, specific design, and construction tasks consistent with the work breakdown structure, and target and milestone dates. 2. Update the draft master schedule to reflect the final work plans developed by the Engineer and Contractors for the Project. 3. Prepare a milestone schedule that indicates the last acceptable date for each scheduled activity and the party responsible for each activity. 4. Monitor the Project schedule and milestone schedule and revise as necessary to determine the impact of scope and schedule changes. 5. Develop scheduling requirements for Contractors and incorporate them into the Contract Documents. (see Exhibit A paragraph 2.01(B)(13)) 235 Exhibit A—Construction Manager’s Services. EJCDC® CMA-501, Agreement between Owner and Construction Manager as Advisor. Copyright© 2021 National Society of Professional Engineers, American Council of Engineering Companies, and American Society of Civil Engineers. All rights reserved. Page 8 of 19 6. Review Contractors’ preliminary schedules to determine that the proposed construction schedules are consistent with the Project master schedule. 7. Compare actual with planned progress each month during the Project to determine if the Project is on schedule. Include information regarding overall schedule in monthly summary reports. 8. Analyze Contractor proposals and entitlements regarding delays in progress, time for completion, and similar matters. Incorporate Construction Contract modifications into the schedule and evaluate the impact on the schedule. Use this information to assess the impact of Construction Contract changes on the Project to negotiate an equitable change in the Contract Times or Contract Price, if warranted. Recognizing that time is of the essence to complete the Project, provide a timely notification to Owner in the event that a Contractor delay is anticipated to adversely impact the overall Project completion schedule, and advise Owner of its options under the Construction Contract to cause the Work to be completed. 9. Performing a time-impact analysis in the event of a claim (as defined in the Construction Contract) for time or extended overhead, is an Additional Service. 2.02 Contractor Selection Services Using Competitive Bids A. Solicitation of Bids 1. Team approach: All responses to bidders, evaluation of responses, and other activities relating to the solicitation of bids shall be conducted in close coordination and communication with Owner and Engineer so as to ensure timely, accurate, and clear information is presented to all prospective bidders and avoid unnecessary delays, disputes, or cost issues. 2. Owner to prepare and Construction Manager to review the advertisement to use in notifying construction news publications and publishing appropriate legal notice. The cost for publications is to be paid by Owner. 3. Owner will post notice of the bid opportunities on its procurement website. Construction Manager will assist Owner in the preparation of prospective bidder’s lists to contact with an announcement of the bid opportunities. 4. Construction Manager will assist Engineer in evaluating the acceptability of “or equals” or substitute materials and equipment proposed by prospective suppliers. B. Printed Copies of Contract Documents will be Owner provided. 1. Distribute Contract Documents to the following: Entity No. of Copies Owner 3 Contractor(s) 1 Engineer 1 Construction Manager 1 2. An additional complete set of Contract Documents will be made available at the offices of Owner for prospective bidders that wish to review the Contract Documents. 236 Exhibit A—Construction Manager’s Services. EJCDC® CMA-501, Agreement between Owner and Construction Manager as Advisor. Copyright© 2021 National Society of Professional Engineers, American Council of Engineering Companies, and American Society of Civil Engineers. All rights reserved. Page 9 of 19 C. Pre-bid Conference—Assist Owner by participating in a pre-bid conference organized by Engineer for the Project. Responses to questions at the pre-bid conference that require a modification to the Contract Documents will be in the form of addenda issued after the conference. D. Bidder’s Requests for Information—Assist Owner and Engineer by managing responses to bidders’ questions. Construction Manager will provide responses to questions related to the procurement process or management/administration of the Construction Contract. Engineer will provide responses to questions related to the design or other technical aspects of the Contract Documents. E. Addenda—Prepare and provide to the Owner to post addenda to the Contract Documents to document changes to the Contract Documents made during the procurement phase. Construction Manager will prepare addenda content related to the procurement process or management/administration of the Construction Contract. Engineer will prepare addenda content related to the design or other technical aspects of the Contract Documents. 1. Construction Manager will prepare price information regarding addenda. 2. Construction Manager will prepare the addenda, incorporating addenda content prepared by both the Construction Manager and Engineer, and provide the addenda to the Owner to make available to plan holders on the procurement website. F. Bid Opening—Assist Owner in opening, tabulating, and analyzing the bids received. 1. Review the bids to assist in determining which bids are responsive to the Instructions to Bidders. 2. Review tabulation of bids received and compare the bids to the cost estimate to determine that the prices bid are responsive to the Bidding documents. Identify cost difference if estimates and bids are not within allowable tolerances for cost estimates. 3. Review the qualifications statements provided by the responsive bidder that offers the lowest bid price and conduct reference checks and investigations to determine if the bidder meets the requirements set forth in the Contract Documents and is considered responsible. Repeat the process with the responsive bidder that offered the next lowest bid price if previous low and responsive bidder is not determined to be responsible. 4. Determine the responsive and responsible bidder that offers the lowest bid price to the Owner. 5. In consultation with Engineer, recommend award of contracts or other actions as appropriate to be taken by Owner. G. Execution of the Contract Documents 1. Assist the Owner in preparing the Contract Documents for execution by incorporating price and similar information from the selected bidder(s) (Contractor(s)) and its surety into the Contract Documents. 2. Assist the Owner in preparing a Notice of Award providing direction for the execution of the Contract Documents and send to Contractor(s) with an electronic copy of the conformed Contract Documents for signature. Instruct the Contractor to return three (3) copies of signed Contract Documents to the Construction Manager. 237 Exhibit A—Construction Manager’s Services. EJCDC® CMA-501, Agreement between Owner and Construction Manager as Advisor. Copyright© 2021 National Society of Professional Engineers, American Council of Engineering Companies, and American Society of Civil Engineers. All rights reserved. Page 10 of 19 3. Construction Manager will receive and review the documents to determine that they have been properly signed by the Contractor. Construction Manager will transmit the bonds and evidence of insurance received from Contractor to the Owner for Owner’s review and approval. 4. When documents are reviewed and are acceptable, Owner will sign the Contract Documents and provide one (1) copy of the executed Contract Documents for distribution. 5. Owner will distribute printed copies of the fully executed Contract Documents, with bonds and evidence of insurance as follows: Entity No. of Copies Owner 3 Contractor 1 Engineer Electronic Construction Manager Electronic Contractor’s Surety Company Electronic I. Prepare a Notice to Proceed to authorize Contractor to commence with the Work. 2.03 Construction Phase Services A. General Provisions 1. Upon completion of Contractor selection services, Construction Manager will proceed with the performance of construction phase services. The Construction Manager will function as an extension of Owner’s staff and provide support, advice, and technical expertise on construction-related issues. Construction Manager will endeavor to protect Owner in providing these services, shall oversee the work, and shall review progress and installation and provide written notice to the Owner and Engineer in the event non- conforming work is observed or discovered during the course of the project; however, it is understood that Construction Manager does not guarantee the Contractor’s performance, nor is Construction Manager responsible for supervision of the Contractor’s operations and employees. Construction Manager will not have authority over or be responsible for the means, methods, techniques, sequences, or procedures of construction selected or used by any Constructor, or the safety precautions and programs incident thereto, for security or safety at the Site, nor for any failure of a Constructor to comply with Laws and Regulations applicable to that Constructor’s furnishing and performing of its work. Construction Manager shall not be responsible for the acts or omissions of any Constructor at the Site or otherwise performing any of the Work. 2. The fees for these construction phase services are based on an anticipated construction duration of 10 months. If such period of service is extended, Construction Manager’s compensation will be equitably adjusted. For a shorter construction duration, the compensation will be equitably adjusted, provided, however, that the compensation will not be reduced if the accelerated construction schedule requires additional effort to administer the Construction Contract. 238 Exhibit A—Construction Manager’s Services. EJCDC® CMA-501, Agreement between Owner and Construction Manager as Advisor. Copyright© 2021 National Society of Professional Engineers, American Council of Engineering Companies, and American Society of Civil Engineers. All rights reserved. Page 11 of 19 3. Construction Manager will provide complete and functional office facilities, telephone, internet, and other non-Owner provided utility services, equipment, and copying services. 4. Construction Manager will also provide the construction phase services set forth in the following paragraphs. B. Construction Contract Administration 1. Provide full-time, on-Site construction management staff to administer the Construction Contract(s) and observe the Work in progress to: a. By reviewing and observing the installation of work by the various Contractors, determine that completed Work will comply in general with the Contract Documents; b. Provide Construction Contract administration services and determine that the quality control programs of the Contractor are producing acceptable results. 2. Construction Services a. The construction phase will end at the conclusion of the one (1) year warranty period following the date of Substantial Completion. b. Provide administration of the contracts for construction in cooperation with the Engineer. c. Provide administrative, management and related services to coordinate scheduled activities and responsibilities of the Contractors with each other and with those of the Construction Manager, the Owner and the Engineer to endeavor to manage the Project in accordance with the latest approved estimate of Construction Cost, the Project Schedule and the Contract Documents. d. Schedule and conduct meetings to discuss such matters as procedures, progress and scheduling. The Construction Manager shall prepare and promptly distribute minutes to the Owner, Engineer and Contractors. e. Update the Project construction schedule incorporating the activities of the Contractors on the Project, including activity sequences and durations, allocation of labor and materials, processing of Shop Drawings, Product Data and Samples, and delivery of products requiring long lead time and procurement. The Project construction schedule shall include the Owner's occupancy requirements showing portions of the Project having occupancy priority. The Construction Manager shall update and reissue the Project construction schedule as required, but not less than monthly, to show current conditions. If an update indicates that the previously approved Project construction schedule may not be met, the Construction Manager shall recommend corrective action to the Owner and Engineer. 1) Construction Manager will provide Project phasing and scheduling in a manner that allows for Site paving to be completed by Owner while not hindering other critical path work activities for the Project. Construction Manager will work in conjunction with Owner’s staff to allow for inspection of Site paving 239 Exhibit A—Construction Manager’s Services. EJCDC® CMA-501, Agreement between Owner and Construction Manager as Advisor. Copyright© 2021 National Society of Professional Engineers, American Council of Engineering Companies, and American Society of Civil Engineers. All rights reserved. Page 12 of 19 activities. Construction Manager will advise Owner regarding scheduling of Site paving activities by Owner in a manner that aligns with Project goals. f. Coordinate the assignment of space in areas where the Contractors are performing Work. g. Endeavor to obtain satisfactory performance from each of the Contractors. The Construction Manager shall recommend courses of action to the Owner when requirements of a Contract are not being fulfilled. h. The Construction Manager shall provide regular monitoring of the approved estimate of Construction Cost, showing actual costs for activities in progress and estimates for uncompleted tasks. The Construction Manager shall identify variances between actual and budgeted or estimated costs and advise the Owner and the Engineer whenever projected costs exceed budgets or estimates executed contract amounts. At least once each month, the Construction Manager shall prepare and distribute Project Cost Reports during the Construction Phase. The Reports shall specify actual Project and Construction Costs compared to the Project and Construction Budget. i. Develop cash flow reports and forecasts for the Project and advise the Owner as to variances between actual and budgeted or estimated costs. j. Maintain accounting records on authorized Work performed under unit costs, additional Work performed based on actual costs of labor and materials, and other Work requiring accounting records. k. Develop and implement procedures for the review, approval, processing and payment of applications by Contractors for progress payments in accordance with the Owner’s payment application procedures. l. Review the safety programs developed by each of the Trade Contractors for purposes of coordinating the safety programs with those of the other Contractors. However, the Construction Manager is not responsible, but rather the Contractors are solely responsible for their safety precautions and programs in connection with the Work. m. Determine in general that the Work of each Contractor is being performed in accordance with the requirements of the Contract Documents, endeavoring to guard the Owner against defects and deficiencies in the Work. As appropriate, the Construction Manager shall have authority, upon written authorization from the Owner, to require additional inspection or testing of the Work in accordance with the provisions of the Contract Documents, whether such Work is fabricated, installed, or completed. The Construction Manager, in consultation with the Owner and Engineer, may reject Work which does not conform to the requirements of the Contract Documents. n. Schedule and coordinate the sequence of construction in accordance with the Contract Documents, and the latest approved Project construction schedule. o. With respect to each Contractor’s own Work, the Construction Manager shall not have control over or charge of and shall not be responsible for construction means, 240 Exhibit A—Construction Manager’s Services. EJCDC® CMA-501, Agreement between Owner and Construction Manager as Advisor. Copyright© 2021 National Society of Professional Engineers, American Council of Engineering Companies, and American Society of Civil Engineers. All rights reserved. Page 13 of 19 methods, techniques, sequences, or procedures, or for safety precautions and programs in connection with the Work of each of the Contractors, since these are solely the Contractors’ responsibility under the Construction Documents. The Construction Manager shall not be responsible for a Contractor’s failure to carry out the Work in accordance with the respective Contract Documents, but the Construction Manager will endeavor to determine in general that the Contractor carries out its work in accordance with the terms and conditions of its contract. The Construction Manager shall not have control over or charge of acts or omissions of the Contractors, Subcontractors, or their agents or employees, or any other persons performing portions of the Work not directly employed by the Construction Manager. p. Transmit to the Engineer requests for interpretations of the meaning and intent of the Drawings and Specifications and assist in the resolution of questions that may arise. q. Review requests for changes, assist in negotiating Contractors’ proposals, submit recommendations to the Engineer and Owner, and, if they are accepted, assist the Owner in preparation of Change Orders which incorporate the Engineer’s modifications to the Documents. At least once each month during the Construction Phase, the Construction Manager shall prepare and distribute Change Order Reports. All change orders will be handled following the Owner’s change order process. r. Assist the Owner and Engineer in the review, evaluation and documentation of Claims. s. In collaboration with the Engineer and Owner, the Construction Manager shall establish and implement procedures for expediting the processing and approval of Shop Drawings, Product Data, Samples and other submittals. The Construction Manager shall review all Shop Drawings, Product Data, Samples and other submittals from the Contractors. The Construction Manager shall coordinate submittals with information contained in related documents and transmit to the Engineer those which have been approved by the Construction Manager. The Construction Manager’s actions shall be taken with such reasonable promptness as to cause no delay in the Work or in the activities of the Owner or Contractors. t. Record the progress of the Project. The Construction Manager shall provide a monthly progress report summarizing the activities of the previous month including information on each Contractor and each Contractor’s Work as well as the entire Project, showing percentages of completion. u. Maintain at the Project site for the Owner one record copy of all Contracts, Drawings, Specifications, Addenda, Change Orders and other Modifications, in good order and marked currently to record changes and selections made during construction, and in addition, approved Shop Drawings, Product Data, Samples and similar required submittals. The Construction Manager shall maintain records of principal building layout lines certified by an Iowa licensed surveyor or professional engineer. The Construction Manager shall make all such records available to the Engineer and upon completion of the Project shall deliver them to the Owner. 241 Exhibit A—Construction Manager’s Services. EJCDC® CMA-501, Agreement between Owner and Construction Manager as Advisor. Copyright© 2021 National Society of Professional Engineers, American Council of Engineering Companies, and American Society of Civil Engineers. All rights reserved. Page 14 of 19 v. Work with the Owner to arrange for the delivery, storage, protection and security of Owner-purchased materials, systems and equipment that are a part of the Project until such items are incorporated into the Project. w. With the Engineer and the Owner’s personnel, the Construction Manager shall observe the Contractors’ final testing and start-up of utilities, operational systems and equipment. x. When the Construction Manager considers each Contractor's Work or a designated portion thereof substantially complete, the Construction Manager shall, jointly with the Contractor, prepare for the Engineer a list of incomplete or unsatisfactory items (punch list) and a schedule for their completion. The Construction Manager shall assist the Owner and Engineer in conducting inspections to determine whether the Work or designated portion thereof is substantially complete. y. Coordinate the correction and completion of the Work. Following the issuance of a Certificate of Substantial Completion of the Work or a designated portion thereof, the Construction Manager shall evaluate the completion of the Work of the Contractors and make recommendations to the Engineer when Work is ready for final inspection. The Construction Manager shall assist the Engineer in conducting final inspections. z. Secure and provide warranties and similar submittals required by the Contract Documents for delivery to the Owner and deliver all keys, manuals, record drawings and maintenance stocks to the Owner. aa. Duties, responsibilities, and limitations of authority of the Construction Manager as set forth in the Contract Documents shall not be restricted, modified, or extended without written consent of the Owner, Construction Manager, Engineer and Contractors. Consent shall not be unreasonably withheld. bb. During the one (1) year warranty period following the date of Substantial Completion, the Construction Manager shall work with the Owner’s Representative to oversee, monitor, and coordinate the remedial work of the Contractors, including, but not limited to, making certain that the appropriate Contractors are notified of the extent and nature of the remedial work which needs to be done and that such work is done in a timely and satisfactory manner. cc. Accompany the Owner’s Representative and Engineer on a post-occupancy and warranty review prior to the expiration of the warranty period but sufficiently after occupancy to allow the Owner adequate opportunity to observe defective conditions. This review shall take place at a mutually agreed-upon time and date. dd. Manage site logistics and all construction activities and coordination of site access/use within the adjacent neighborhood. ee. Oversee documentation of underground installations prior to cover. C. Project Communications 1. The Construction Manager will serve as Project facilitator, coordinating the flow of information between and among Owner, Engineer, technical advisors, and Contractor(s). 242 Exhibit A—Construction Manager’s Services. EJCDC® CMA-501, Agreement between Owner and Construction Manager as Advisor. Copyright© 2021 National Society of Professional Engineers, American Council of Engineering Companies, and American Society of Civil Engineers. All rights reserved. Page 15 of 19 2. The Construction Manager will provide and maintain an appropriate document management system to facilitate communication and reporting between and among Owner, Engineer, and Contractor(s). The system will provide for tracking documents and provide reports to keep Owner, Engineer, Contractor(s), and Construction Manager informed of activities requiring follow-up action. The Construction Manager will coordinate with Owner's key personnel and others to determine the type of informational reports needed, the appropriate reporting format, the distribution requirements, and the proper frequency for the issuance of each type of report. D. Meetings 1. Conduct a pre-construction conference with the Contractor(s). The agenda will include establishing communications procedures with Owner and Contractor(s); discussing Construction Contract administration procedures; and reviewing schedules and other documents required by the Contract Documents. Prepare and distribute minutes of the meeting. 2. Conduct monthly progress meetings with the Contractor(s). Discuss Contractor’s progress to date, planned efforts for the coming month, status of submittals, proposed Construction Contract modifications, and any issues or concerns that need to be addressed to allow construction of the Project to progress. Review schedules, preliminary applications for payment, and other documents required by the Contract Documents. Prepare and distribute minutes of the meeting. 3. Conduct pre-documentation and pre-installation meetings as required in the Specifications or as determined to be necessary. Prepare a record of meeting proceedings and distribute for comment. 4. Conduct weekly coordination meetings with the Contractor to discuss activities planned for the following weeks, review coordination issues, testing requirements, and other issues. E. Reporting 1. Prepare and submit daily construction reports which provide an account of each day’s activity, including work completed, observed defects and corrective action, discussions with the Contractor, weather conditions, and other issues pertinent to the Contractor’s progress. Include photographs that record Contractor’s progress or other pertinent elements of the Project. 2. Submit monthly reports describing construction progress in general terms and summarize Project costs, cash flow, construction schedule, and pending and approved Construction Contract modifications. F. Owner-Furnished Equipment; Spare Parts 1. Assist in the transfer to and acceptance by the Contractor of any Owner-furnished equipment or materials. 2. Assist in the transfer to and acceptance by the Owner of spare parts or replacement materials specified to be provided by the Contractor in the Contract Documents. G. Project Closeout 243 Exhibit A—Construction Manager’s Services. EJCDC® CMA-501, Agreement between Owner and Construction Manager as Advisor. Copyright© 2021 National Society of Professional Engineers, American Council of Engineering Companies, and American Society of Civil Engineers. All rights reserved. Page 16 of 19 1. Provide closeout leadership, coordination, and comprehensive project completion. 2. With Owner, Contractor(s), and Engineer, participate in an inspection of the Work to determine if it is substantially complete. Provide the Substantial Completion–related Construction Manager services contemplated by the Contract Documents, including establishment of a punch list and, if appropriate, issuance of a Certificate of Substantial Completion. 3. Assist Owner in obtaining legal releases, permits, warranties, maintenance and operating instructions, and keys from the Contractor. 4. With Owner, Contractor, and Engineer, participate in a final inspection of the Work to determine if it is complete, and if appropriate issue a notice of acceptability of the Work. 5. Provide all Construction Manager services contemplated by the Contract Documents with respect to the final application for payment. 6. Consult with Engineer regarding all design and technical matters associated with Substantial Completion, final inspection of the Work, acceptability of the Work, and final payment. 7. Prepare a summary of total project costs in a final report listing all change orders. Identify any unresolved issues that may have a cost impact. H. Record Documents—Annotate Drawings and Specifications to incorporate information furnished by Contractor showing changes in the Project made during construction. Provide annotated documents to Engineer so revisions can be made to electronic files of the drawings in their native format. 2.04 Post-Construction Phase Services A. Scheduled Correction Period Inspection—Within one month before the end of the Construction Contract’s correction period, conduct an inspection of the Work to ascertain whether any portion of the Work or the repair of any damage to the Site or adjacent areas is defective and therefore subject to correction by Contractor. Consult with Engineer regarding design and technical matters. B. Unscheduled Post-Completion Inspections—Upon written authorization from Owner, return to the Site with Owner and Engineer to inspect any apparent or discovered defects in the Work, or unrepaired damage to the Site or adjacent areas. Consult with Engineer regarding recommendations as to replacement or correction of such defective Work, or the need to repair any damage. Such unscheduled services are Additional Services. C. Send required notices of defective Work or damage to Contractor and represent Owner in consultations and discussions with Contractor concerning correction of any such defective Work and any needed repairs. Such follow-up services, and all related Construction Contract administration services, inspections of the Contractor’s correction of defective work and repair of damage, and formal re-establishment of the correction and warranty periods for the corrected Work, are Additional Services. 244 Exhibit A—Construction Manager’s Services. EJCDC® CMA-501, Agreement between Owner and Construction Manager as Advisor. Copyright© 2021 National Society of Professional Engineers, American Council of Engineering Companies, and American Society of Civil Engineers. All rights reserved. Page 17 of 19 ADDITIONAL SERVICES 3.01 Additional Services Require Owner’s Written Authorization A. If authorized in writing by Owner in advance of Additional Services commencing, Construction Manager shall provide Additional Services of the types listed in this Article. These services are not included as part of Basic Services and will be paid for by Owner as indicated in Exhibit D. Additional Services shall not be provided prior to receipt of written approval from Owner. Should Additional Services be provided prior to receipt of approval, Construction Manager proceeds at its own risk and Owner is not obligated to compensate Construction Manager for the Additional Services, even if the work is partially or fully performed. 3.02 Surveys and Drawings A. Field surveying required for the preparation of designs and drawings. B. Field layouts or the furnishing of construction line and grade surveys. C. Geographic information system (GIS) mapping services or assistance with these services. D. Making property, boundary, and right of way surveys; preparation of easement and deed descriptions; conducting related title searches and examination of deed records. E. Providing services to investigate existing conditions or facilities, or to make measured drawings thereof, or to verify the accuracy of drawings or other information furnished by Owner. 3.03 Regulatory Agencies A. Preparing applications and supporting documents for government grants, loans, or planning advances, and providing data for detailed applications. B. Additional meetings with local, state, and federal agencies, excluding meetings with City of Ames staff to review site plan and plat of survey application submittals, and excluding attending periodic City Council meetings when necessary to provide updates regarding construction progress. C. Construction Contract modifications, services in support of Engineer’s design/technical services, studies, or analysis required to comply with local, state, or federal Laws or Regulations that become effective after the Effective Date of the Agreement (or when applicable the Effective Date of the Amendment). 3.04 Additional Inspections and Quality Management A. Providing shop, mill, or laboratory inspections of materials and equipment, or field inspections of materials and equipment other than as required as Basic Services. Observations of factory tests of equipment at any site remote to the project, or observation of tests required as a result of equipment failing the initial test. B. Providing consultation concerning the replacement of any damaged or defective Work, or unrepaired damage to the Site or adjacent areas, and providing services as may be required in connection with the replacement of such Work, or repairs. 245 Exhibit A—Construction Manager’s Services. EJCDC® CMA-501, Agreement between Owner and Construction Manager as Advisor. Copyright© 2021 National Society of Professional Engineers, American Council of Engineering Companies, and American Society of Civil Engineers. All rights reserved. Page 18 of 19 C. Furnishing Special Inspections required under Chapter 17 of the International Building Code. These Special Inspections are often continuous, requiring an inspector dedicated to inspection of the individual work item. D. Conducting specific Site visits in excess of the number typically appropriate for projects of similar scope. E. Returning to the Site post-completion to inspect any apparent or discovered defects in the Work, or unrepaired damage to the Site or adjacent areas, and any related Construction Contract administration services, inspections of the Contractor’s correction of defective work and repair of damage, and formal re-establishment of the correction and warranty periods for the corrected Work. 3.05 Studies, Reports, and Investigations A. Investigations involving operation, maintenance, and overhead expenses, and the preparation of rate schedules, earnings and expense statements, feasibility studies, appraisals, evaluations, assessment schedules, and material audits or inventories required for certification of force account construction performed by Owner. B. Conducting pilot plant studies or tests. C. Performing investigations, studies, and analyses of substitutions of equipment and/or materials or deviations from the Drawings and Specifications. D. Providing environmental support services including the design and implementation of ecological baseline studies, environmental monitoring, impact assessment and analyses, permitting assistance, and other assistance required to address environmental issues. E. Performing investigations, studies, and analysis of tasks proposed by Contractor to correct defective Work. F. Providing value engineering studies or reviews of cost savings proposed by Contractor after award of the Construction Contract. G. Providing geotechnical investigations, studies, and reports. 3.06 Claims Management A. Receiving and evaluating Contractor claims (as defined in the Construction Contract) and making recommendations to the Owner on the timeliness, merit, and value of the claim based on information submitted by the Contractor or available in project documentation. Endeavoring to negotiate a settlement value with the Contractor on behalf of the Owner if appropriate. If Contractor submits a claim to Owner, providing services in support of Owner’s response to the claim. B. Performing a time impact analysis in the event of claims for time or extended overhead. 3.07 Other Additional Services A. Preparation of conformed or “As Bid” Drawings and Specifications for use during the construction phase. These documents involve the incorporation of addenda items or any negotiated changes into the Contract Documents through modification of the electronic files and reprinting of the Drawings and Specifications inclusive of the incorporated changes. 246 Exhibit A—Construction Manager’s Services. EJCDC® CMA-501, Agreement between Owner and Construction Manager as Advisor. Copyright© 2021 National Society of Professional Engineers, American Council of Engineering Companies, and American Society of Civil Engineers. All rights reserved. Page 19 of 19 B. Any services required as a result of default or failure, for any reason, of the Contractor(s) to complete the work within the Contract Times. C. Providing services after the completion of the construction phase not specifically listed in Basic Services. D. Providing Basic Services or Additional Services on an accelerated time schedule. The scope of this service includes cost for overtime wages of employees and CM Subconsultants, inefficiencies in work sequence, and plotting or reproduction costs directly attributable to an accelerated time schedule directed by the Owner. E. Providing services necessitated by Owner’s use of general conditions or Construction Contract administration procedures other than those established in EJCDC® CMA-700, Standard General Conditions of the Construction Contract—Construction Manager as Advisor Series (2021), as modified by EJCDC® CMA-800, Supplementary Conditions of the Construction Contract—Construction Manager as Advisor Series (2021). F. Working with Contractor’s surety in the event of Contractor default or termination for cause. G. Obtain or provide specified additional Project-related information and data to enable Construction Manager to complete its Basic and Additional Services. 247 Exhibit B—Task Order. EJCDC® CMA-501, Agreement between Owner and Construction Manager as Advisor. Copyright© 2021 National Society of Professional Engineers, American Council of Engineering Companies, and American Society of Civil Engineers. All rights reserved. Page 1 of 1 TASK ORDER – NOT USED 248 Exhibit C—Amendment to Agreement. EJCDC® CMA-501, Agreement between Owner and Construction Manager as Advisor. Copyright© 2021 National Society of Professional Engineers, American Council of Engineering Companies, and American Society of Civil Engineers. All rights reserved. Page 1 of 3 AMENDMENT TO THE AGREEMENT BETWEEN OWNER AND CONSTRUCTION MANAGER AGREEMENT BEING AMENDED 1.01 Description of Agreement A. The Agreement amended by this document is more fully described as: 1. Owner: [City of Ames, Iowa] 2. Construction Manager: [Story Construction Co.] 3. Project Name or Description: [Resource Recovery and Recycling Campus] 4. Effective Date of Agreement: [September 23, 2025] NATURE OF AMENDMENT ☐ Special Services (not previously included or contemplated in the Agreement) ☐ Modifications to services of Construction Manager ☐ Modifications to responsibilities of Owner ☐ Modifications to payment to Construction Manager ☐ Modifications to time(s) for rendering services ☐ Modifications to other terms and conditions of the Agreement MODIFICATIONS 3.01 Special Services A. Construction Manager will provide the following Special Services: 1. [Describe Special Services to be provided under this Amendment] 3.02 Modifications to the Scope of Services A. The scope of services currently authorized to be performed by Construction Manager in accordance with the Agreement and previous amendments, if any, is modified as follows: 1. [Describe modifications to the Construction Manager’s scope of services] 3.03 Modifications to Owner’s Responsibilities A. The responsibilities of Owner are modified as follows: 1. [Describe modifications to Owner’s responsibilities] 3.04 Modifications to the Basis of Compensation of the Construction Manager A. The terms of Construction Manager’s compensation are modified as follows: 1. [Describe modifications to compensation, specifying the category of services (Basic Services, Additional Services, Special Services, other) to which the modifications apply] 249 Exhibit C—Amendment to Agreement. EJCDC® CMA-501, Agreement between Owner and Construction Manager as Advisor. Copyright© 2021 National Society of Professional Engineers, American Council of Engineering Companies, and American Society of Civil Engineers. All rights reserved. Page 2 of 3 3.05 Modifications to the Schedule for Rendering Services A. The schedule for rendering services is modified as follows: 1. [Describe modifications to the schedule] 3.06 Other Amendments A. Other modifications to the Agreement, including modifications to previous amendments, if any, are as follows: 1. [Describe other modifications] 250 Exhibit C—Amendment to Agreement. EJCDC® CMA-501, Agreement between Owner and Construction Manager as Advisor. Copyright© 2021 National Society of Professional Engineers, American Council of Engineering Companies, and American Society of Civil Engineers. All rights reserved. Page 3 of 3 EXECUTION OF AMENDMENT Owner and Construction Manager hereby agree to modify the referenced Agreement as set forth in this Amendment. All provisions of the Agreement not modified by this or previous Amendments remain in effect. The Effective Date of the Amendment is [date]. Owner: Construction Manager: (typed or printed name of organization) (typed or printed name of organization) By: By: (individual’s signature) (individual’s signature) Date: Date: (date signed) (date signed) Name: Name: (typed or printed) (typed or printed) Title: Title: (typed or printed) (typed or printed) (If Owner is a corporation, attach evidence of authority to sign. If Owner is a public body, attach evidence of authority to sign and resolution or other documents authorizing execution of this Amendment.) (If Construction Manager is a corporation, a partnership, or a joint venture, attach evidence of authority to sign.) Attest: Attest: (individual’s signature) (individual’s signature) Title: Title: (typed or printed) (typed or printed) Address for giving notices: Address for giving notices: Designated Representative: Designated Representative: Name: Name: (typed or printed) (typed or printed) Title: Title: (typed or printed) (typed or printed) Address: Address: Phone: Phone: Email: Email: License No.: (where applicable) State: 251 Exhibit D—Construction Manager’s Compensation. EJCDC® CMA-501, Agreement between Owner and Construction Manager as Advisor. Copyright© 2021 National Society of Professional Engineers, American Council of Engineering Companies, and American Society of Civil Engineers. All rights reserved. Page 1 of 5 CONSTRUCTION MANAGER’S COMPENSATION COMPENSATION FOR BASIC SERVICES 4.01 Compensation for Basic Services set forth in Exhibit A as follows based on a 4-month design duration with two budget updates, a 10-month construction schedule, and an estimated construction cost of $8,960,000: Task Description Units Labor Expenses Total Fee Base Fee of 2.25% $201,600 $201,600 Preconstruction Services - - Preconstruction Lump Sum Fee - - $ 40,000 $ 40,000 Subtotal $ 40,000 Construction Phase Personnel Expense Hours Senior Project Manager 86 $ 12,900 - $ 12,900 Project Manager 722 $ 93,912 - $ 93,912 Project Superintendent 1720 $ 197,800 - $ 197,800 Project Engineer 2064 $ 187,824 - $ 187,824 Project Assistant 248 $ 15,604 - $ 15,604 Subtotal $ 508,040 Jobsite & Office Support Months Office Trailer 10 - $ 14,000 $ 14,000 CP 2.0 Trailer 10 - $ 14,000 $ 14,000 Jobsite Office Supplies 10 - $ 2,750 $ 2,750 Computers, Copier & Fax 10 - $ 3,750 $ 3,750 Telephone/Fax Service 10 - $ 3,000 $ 3,000 Pickup 10 - $ 11,000 $ 11,000 Vehicle Fuel/Service 10 - $ 3,500 $ 3,500 Subtotal $ 52,000 Lump Sum $ 508,040 $ 293,600 $ 801,640 4.02 Lump Sum Payment for Preconstruction Services A. Owner shall pay Construction Manager the Lump Sum amount of $[40,000] for Basic Services as set forth in Exhibit A. 252 Exhibit D—Construction Manager’s Compensation. EJCDC® CMA-501, Agreement between Owner and Construction Manager as Advisor. Copyright© 2021 National Society of Professional Engineers, American Council of Engineering Companies, and American Society of Civil Engineers. All rights reserved. Page 2 of 5 B. The Lump Sum amount includes compensation for Construction Manager’s services, and services of CM Subconsultants, if any. Appropriate amounts are incorporated in the Lump Sum to account for labor costs, overhead, profit, and expenses (other than any expressly allowed Reimbursable Expenses). C. In addition to the Lump Sum, Construction Manager is also entitled to reimbursement from Owner for the following Reimbursable Expenses (see Exhibit D Article 5 for rates or charges): [Dumpsters, portable toilets, temporary fencing, etc. and will invoice at cost with no markup]. D. The amount invoiced each billing period will be based on the Construction Manager's estimate of the percentage of the total Basic Services completed during the billing period. If any Reimbursable Expenses are expressly allowed, Construction Manager may also bill for any such Reimbursable Expenses incurred during the billing period. E. The compensation paid to Construction Manager for Basic Services will not exceed the Lump Sum amount unless duly authorized by an Amendment to this Agreement. 4.03 Payment using Standard Hourly Rates for Construction Phase A. Owner shall pay Construction Manager for Basic Services set forth in Exhibit A as follows: 1. An amount equal to the cumulative hours charged to the Project by Construction Manager’s personnel times Standard Hourly Rates (see Article 7 below for hourly and monthly costs) for the applicable billing class for all Basic Services performed on the Project, plus Reimbursable Expenses and CM Subconsultants’ charges. Reimbursable Expenses are defined in Exhibit D Article 3. a. Standard Hourly Rates include all of the following—salaries and wages paid to personnel in each billing class; the cost of customary and statutory benefits; general and administrative overhead; non-project operating costs; and operating margin or profit. b. Construction Manager’s current Standard Hourly Rates are shown in Article 4. B. The amount invoiced each billing period will be based on the hours charged to each category of service during the billing period by Construction Manager's employees times the Standard Hourly Rates for each applicable category of service for each employee. Invoices will also include Reimbursable Expenses paid during the billing period. C. Base fee of 2.25% with an estimated amount of $201,600 based on the estimated construction cost of $8,960,000. Base fee to be paid during construction as a percentage of the construction cost for each monthly billing. D. The total compensation for services for Construction Phase is not-to-exceed $[761,640]. Compensation paid to Construction Manager will not exceed this amount unless duly authorized by an Amendment to this Agreement, or as set forth in Exhibit D Paragraph 1.04. 4.04 Total Cost Not-to-Exceed Amount of $801,640 for Basic Services. 4.05 Other Provisions Concerning Payment A. For those compensation methods other than Lump Sum, Construction Manager will notify the Owner if it appears to Construction Manager that the estimated total compensation 253 Exhibit D—Construction Manager’s Compensation. EJCDC® CMA-501, Agreement between Owner and Construction Manager as Advisor. Copyright© 2021 National Society of Professional Engineers, American Council of Engineering Companies, and American Society of Civil Engineers. All rights reserved. Page 3 of 5 amount will be exceeded. Owner and Construction Manager will estimate the services remaining to be performed to complete the project and the estimated additional compensation for these services. Owner may take one of the following actions: 1. Agree to pay the additional compensation required for completion, and enter into an Amendment to the Agreement confirming such additional compensation; or 2. With Construction Manager’s concurrence, agree to a reduction in the remaining services to be rendered by Construction Manager so that total compensation for these services will not exceed the contract amount. COMPENSATION FOR ADDITIONAL AND SPECIAL SERVICES 5.01 Compensation for Additional and Special Services Using Standard Hourly Rates A. Owner shall pay Construction Manager for Additional Services set forth in Exhibit A and authorized by an Amendment issued by the Owner prior to incurring any additional cost, and for Special Services as set forth in an Amendment, as follows: 1. An amount equal to the cumulative hours charged to the Project by each class of Construction Manager’s employees times Standard Hourly Rates for each applicable billing class for Additional and Special Services performed on the Project, plus Reimbursable Expenses associated with providing the Additional or Special Services. Reimbursable Expenses are defined in Article 3. a. Standard Hourly Rates include salaries and wages paid to personnel in each billing class plus the cost of customary and statutory benefits, general and administrative overhead, non-project operating costs, and operating margin or profit. b. The applicable Standard Hourly Rates are set forth in Exhibit D Article 4. The applicable Reimbursable Expenses Schedule is set forth in Exhibit D Article 5. The rates are subject to adjustment in accordance with Paragraph 1.02. B. The amount invoiced each billing period is to be based on the hours charged to the authorized Additional Services or Special Services during the billing period by Construction Manager's employees, times the Standard Hourly Rates for each applicable category of service for each employee. Invoices will also include Reimbursable Expenses and CM Subconsultants’ charges, if any, paid during the billing period. C. Any additional costs incurred prior to the Construction Manager’s receipt of a written and executed Amendment shall not be compensated by the Owner to the Construction Manager. REIMBURSABLE EXPENSES 6.01 Compensation for Reimbursable Expenses A. For compensation methods other than Lump Sum, Owner shall pay Construction Manager for all Reimbursable Expenses at the rates set forth in Exhibit D Article 5. Reimbursable Expenses include the following categories: 1. Transportation and subsistence associated with the Project; 254 Exhibit D—Construction Manager’s Compensation. EJCDC® CMA-501, Agreement between Owner and Construction Manager as Advisor. Copyright© 2021 National Society of Professional Engineers, American Council of Engineering Companies, and American Society of Civil Engineers. All rights reserved. Page 4 of 5 2. Technology charges and data charges associated with the use of computers and tablets used exclusively for the Project; 3. Printing and reproduction of documents; 4. Field office facilities including furnishings and utilities not provided by the Owner directly or through the Contractor; 5. Health and safety related equipment and training; and 6. Special equipment used for the Project as authorized by Owner. B. The amounts paid (reimbursed) to Construction Manager under this Article, in conjunction with Exhibit D Article 5, are deemed to include full compensation for Construction Manager’s overhead and profit associated with such expenses. C. Construction Manager will provide documentation acceptable to the Owner to allow Owner to verify Construction Manager’s charges for Reimbursable Expenses. D. The Construction Manager will provide the necessary defined General Conditions for the project as a reimbursable expense and shall not-to-exceed $448,000. General Conditions type costs are defined as dumpsters, portable toilets, temporary fencing, etc. and will invoice at cost with no markup. These items will be accounted for during budgeting and managed during construction by the Construction Manager. STANDARD HOURLY RATES SCHEDULE Billing Class Position Cost Per Hour Construction Phase Personnel 1 Senior Project Manager $150 2 Project Manager $130 3 Project Superintendent $115 4 Project Engineer $91 5 Project Assistant $63 Jobsite & Office Support - Estimated Jobsite & Office Support Cost Per Month 10 Months Office Trailer $1,400 10 Months CP 2.0 Trailer $1,400 10 Months Jobsite Office Supplies $275 10 Months Computers, Copier & Fax $375 10 Months Telephone/Fax Service $300 10 Months Pickup $1,100 10 Months Vehicle Fuel/Service $350 * Rates adjust annually on July 1st * General condition type cost such as dumpsters, portable toilets, temporary fencing, etc. will be a pass thru cost with no markup. These 255 Exhibit D—Construction Manager’s Compensation. EJCDC® CMA-501, Agreement between Owner and Construction Manager as Advisor. Copyright© 2021 National Society of Professional Engineers, American Council of Engineering Companies, and American Society of Civil Engineers. All rights reserved. Page 5 of 5 Billing Class Position Cost Per Hour items are accounted for during budgeting and managed during construction by Story Construction. REIMBURSABLE EXPENSES SCHEDULE Item No. Description Unit Cost Units Travel and Lodging 1 Air Travel At Cost 2 Ground Transportation At Cost 3 Vehicle Mileage Mile 4 Vehicle Charge Day 5 Lodging At Cost* 6 Meals At Cost* *Not to exceed U.S. General Services Administration adopted per diem rates for Story County, Iowa Technology Expenses 7 Mobile Phone Day 8 Data Charges Day 9 Computer CPU Charge Hour 10 Personal Computer Charge Hour 11 Specialized Software Hour 12 CAD Charge Hour 13 CAE Terminal Charge Hour 14 Video Recorder Day Printing / Reproduction 15 Black and White 8"x11" Prints Each 16 Black and White 11”X17” Prints Each 17 Black and White 22”X 34” Prints Each 18 Color 8"x11" Prints Each 19 Color 11”X17” Prints Each 20 Color 22”X 34” Prints Each 21 Binding Each Health and Safety 22 OSHA 10 Hour Safety Training Class 23 Fall Protection Equipment Week 24 Confined Space Equipment Week 25 Gas Detection Equipment Week Special Equipment Charges 26 Global Positioning System (GPS) Equipment Week 27 Unmanned Aerial Vehicle (UAV) 28 Field Survey Equipment Week 29 Electrical Test Equipment Week 30 Soil Density Equipment Week 256 Exhibit E—Insurance Requirements. EJCDC® CMA-501, Agreement between Owner and Construction Manager as Advisor. Copyright© 2021 National Society of Professional Engineers, American Council of Engineering Companies, and American Society of Civil Engineers. All rights reserved. Page 1 of 2 INSURANCE REQUIREMENTS CONSTRUCTION MANAGER’S INSURANCE 1.01 Insurance Coverage and Required Limits A. Construction Manager must provide insurance in the minimum amounts set forth below during the term of this Agreement and for one year thereafter: Coverage Required Limits Workers Compensation As required by statute Employers’ Liability Bodily Injury, Each Accident $2,000,000 Bodily Injury by Disease, Each Employee $2,000,000 Bodily Injury, Each Accident $2,000,000 Commercial General Liability (General Aggregate) Each Occurrence (Bodily Injury and Property Damage) $5,000,000 General Aggregate $5,000,000 Excess or Umbrella Liability Each Occurrence n/a General Aggregate n/a Automobile Liability CSL Bodily Injury and Property Damage $2,000,000 Professional Liability Each Claim Made $2,000,000 Annual Aggregate $2,000,000 1.02 Additional Insureds A. The following persons or entities are to be listed as additional insureds on Construction Manager’s general and automobile liability policies of insurance, and other applicable policies: 1. City of Ames, Iowa B. During the term of this Agreement the Owner will notify Construction Manager of any other persons or entities to be listed as additional insureds on such insurance policies. OWNER’S INSURANCE 2.01 Insurance Coverage and Required Limits A. Owner must provide insurance in the minimum amounts set forth below during the Term of this Agreement and for one year thereafter: (Bill Walton will be providing these limits) Coverage Required Limits Workers Compensation As required by statute Employers’ Liability Bodily Injury, Each Accident $2,000,000 Bodily Injury by Disease, Each Employee $ Bodily Injury, Each Accident $ Commercial General Liability (General Aggregate) 257 Exhibit E—Insurance Requirements. EJCDC® CMA-501, Agreement between Owner and Construction Manager as Advisor. Copyright© 2021 National Society of Professional Engineers, American Council of Engineering Companies, and American Society of Civil Engineers. All rights reserved. Page 2 of 2 Coverage Required Limits Each Occurrence (Bodily Injury and Property Damage) $2,000,000 General Aggregate $ Excess or Umbrella Liability Each Occurrence $ General Aggregate $13,000,000 Automobile Liability CSL Bodily Injury and Property Damage $2,000,000 2.02 Additional Insureds A. The following persons or entities are to be listed as additional insureds on Owner’s general and automobile liability policies of insurance, and other applicable policies: 1. Story Construction Co. B. During the term of this Agreement the Construction Manager will notify Owner of any other persons or entities to be listed as additional insureds on such insurance policies. 258 ITEM #:40 DEPT:PW September 23, 2025 Staff Report EAST LINCOLN WAY STUDY FINDINGS BACKGROUND: The Ames Area MPO's (AAMPO's) 2045 Metropolitan Transportation Plan, Forward 2045, identified the E Lincoln Way corridor from Duff Avenue to the South Skunk River bridge (see Attachment A for study area map) as a potential location for a lane reconfiguration to three lanes. Additionally, the City of Ames' Bicycle-Pedestrian Master Plan, Walk Bike Roll Ames , identified high priority pedestrian crossing locations along this corridor. Because of the poor pavement condition along this corridor, a roadway reconstruction project in the amount of $3,600,000 is programmed in the City's Capital Improvements Plan as an FY 2026/27 Arterial Street Pavement Improvements Program project. In March 2023, the City submitted a project application to the AAMPO and was awarded a Federal Surface Transportation Block Grant (STBG) for the project. Of the $3,600,000 total construction budget, $2,880,000 would be from the STBG grant and $720,000 would be from General Obligation Bonds (local match). Because the location of this reconstruction project overlaps with the potential roadway reconfiguration identified in Forward 2045 and the high-priority pedestrian crossing locations identified in Walk Bike Roll Ames , the AAMPO programmed a corridor study to determine the best roadway cross section (including lane configuration and multi- modal improvements) for the corridor. The results of this corridor study would then identify the appropriate cross-section to move forward with for design and reconstruction. This study also included assessing the intersection of S Duff Avenue and E Lincoln Way, although that intersection is not currently a part of the reconstruction project that is programmed. The intersection assessment was included to review operational changes that may occur with different roadway cross sections. At its October 8, 2024, meeting, City Council approved a professional services agreement with Strand Associates, Inc. to conduct this study. The study had the following scope: Use vehicle, crash, transit, and multimodal data, along with forecasted volumes from the AAMPO’s Regional Travel Demand Model, to assess present and future traffic operations at the intersection of Duff Avenue and Lincoln Way and along the E Lincoln Way corridor from Duff Avenue to the South Skunk River bridge. Review the pedestrian crossing locations identified in Walk Bike Roll Ames along the study corridor. 259 Based on the above analyses, review alternative layouts for the intersection of Duff Avenue and E Lincoln Way and typical cross-sections of the corridor, and develop a preferred alternative. Develop an online survey for gathering public input on the corridor and preferred alternative. Develop probable construction costs for the preferred alternative. Prepare a study report summarizing the findings and present the report at an Ames City Council meeting. Using analyses from a prior Traffic Impact Analysis (TIA) done for potential development south of E Lincoln Way (which included proposed extensions of SE 3rd Street and SE 5th Street into a new north-south roadway connecting to E Lincoln Way), evaluate the corridor with and without this development scenario and include this analysis in the study report appendix. S e e Attachment B for the final study report and Attachment C for the presentation slides. PREFERRED CORRIDOR IMPROVEMENTS: After assessing multiple alternatives, the study found that the following improvements would provide the best traffic operations, multimodal connectivity, and safety while remaining within the existing right-of-way: Reconstruct E Lincoln Way (Duff Avenue to the east end of the South Skunk River Bridge) as a 3-lane roadway with one 13-foot travel lane in each direction and a 14-foot two-way-left-turn lane in the center (see Figure 6 of the study report, Attachment B). Construct a 10-foot shared-use path along the south side of the roadway. Include pedestrian crossing improvements at the locations identified in Walk Bike Roll Ames as shown in Figures 7–9 of the study report (Attachment B). Reconfigure the intersection of Duff Avenue and Lincoln Way as shown in Figure 10 of the study report (Attachment B). The study shows that the recommended improvements are suitable to handle forecasted 2050 traffic volumes based on the latest projections from the AAMPO’s regional travel demand model, which accounts for anticipated development and committed roadway projects. Additionally, the study found that the recommended improvements would synergize well with any potential development and roadway extensions that could occur south of the study corridor. 260 PM Peak Intersection Operations at Duff Ave & Lincoln Way (LOS = Level of Service) Year Existing Geometry LOS/Delay Study Recommended Improvements LOS/Delay Delay Improvement 2027 (Build Year) LOS D (42.3 seconds)LOS C (26.2 seconds)16.1 seconds 2050 (Future Year) LOS E (63.9 seconds)LOS C (34.0 seconds)29.9 seconds In addition to operational benefits, the recommended alternative improves safety and multimodal connectivity: Pedestrian crossing safety Reduction of conflict points Separation of left-turning traffic from through lanes Calmer travel speeds PROJECT COST: As noted, a roadway reconstruction project in the amount of $3,600,000 ($2,880,000 in AAMPO STBG funds; $720,000 in GO Bonds) is already programmed in the CIP for FY 2026/27. A concept-level cost estimate for the recommended improvements was developed during the study. The total estimate is $3.1 million, which is within the $3.6 million budget. This estimate excludes water main replacement, which would be funded separately through the Water Utility Fund. It should be noted that reconstructing the corridor under the existing 4-lane geometry would likely result in similar construction costs to the recommended 3-lane cross-section. OPTIONS: 1. Utilize the study's recommended improvements when proceeding with final design of the 2026/27 Arterial Street Pavement Improvements project. This would include the reconfiguration of E. Lincoln Way to a 3-lane roadway section with a center turn lane, addition of a shared use path on the south side of the roadway, pedestrian crossing improvements, and intersection improvements at Duff Avenue and Lincoln Way. 2. Maintain the existing roadway and intersection geometry when proceeding with final design of the 2026/27 Arterial Street Pavement Improvements project. STAFF COMMENTS: Staff is presenting the findings of the study and its recommended improvements, but is not seeking direction from City Council at this time. Staff intends to bring this item back to the City Council at the next meeting on October 14, 2025, seeking direction regarding which of the two options mentioned above should 261 be utilized when preparing the final design of the 2026/27 Arterial Street Pavement Improvements project along E. Lincoln Way. ATTACHMENT(S): A - Study Area Map.pdf B - Study Final Report.pdf C - Study Presentation Slides.pdf 262 E Lincoln Way Study Area S 2nd St Du f f A v e LEGEND Study AreaS D u f f A v e E Lincoln Way SE 2nd St Hi g h A v e Ea s t A v e E 2nd St Bo r n e A v e Ch e r r y A v e 263 Report for City of Ames, IA East Lincoln Way Corridor Report Prepared by: STRAND ASSOCIATES, INC.® 910 West Wingra Drive Madison, WI 53715 www.strand.com 264 City of Ames, Iowa East Lincoln Way Corridor Report Prepared by Strand Associates, Inc.0 S:\MAD\4400--4499\4429\016\Designs-Studies-Reports\Report\East Lincoln Way Corridor Report.docx\091525 INTRODUCTION The City of Ames (City) hired Strand Associates, Inc to perform an evaluation of the East Lincoln Way Corridor from the South Duff Avenue intersection to the South Skunk River bridge. The evaluation included an intersection analysis of the South Duff Avenue and East Lincoln Way intersection to determine geometric changes that are within the existing curb lines that could provide future operational benefits. The evaluation also included a roadway cross section analysis to determine if the corridor could be converted to a three-lane section with a center two-way left-turn lane (TWLTL) and then identify potential options for the three-lane section. The results of this study will inform the 2026/27 project currently programmed in the City of Ames Capital Improvements Program (CIP) and Ames Area MPO Transportation Improvement Program (TIP) for the reconstruction of East Lincoln Way along this corridor. Figure 1 graphically details the study area. In addition to this analysis, the study team evaluated the corridor and intersection with the effects of a Traffic Impact Analysis (TIA) of a new roadway connector that may be developed near Cherry Avenue. This would include providing a connection from East Lincoln Way to 3rd Street and 5th Street along with planned developments on the east side of the connector. Appendix H has more details about this scenario. NEEDS IDENTIFICATION A.Existing Typical Section The existing roadway typical section consists of four vehicle lanes with the center lanes being 12 feet wide and the outside lanes 11 feet wide with a one-foot shoulder to the curb face. Both sides of the Background Source: Iowa State GIS Facility Figure 1 Study Area Map 265 City of Ames, Iowa East Lincoln Way Corridor Report Prepared by Strand Associates, Inc.1 S:\MAD\4400--4499\4429\016\Designs-Studies-Reports\Report\East Lincoln Way Corridor Report.docx\091525 roadway have a five-foot sidewalk with a three-foot grass terrace. The existing typical section is shown in Figure 2. B.Existing Bike and Pedestrian Accommodations Today the roadway has a mix of sidewalk and path along portions of the roadway to accommodate bikes and pedestrians. There is sidewalk present along both sides of the road from the South Duff Avenue intersection to 900 feet west of Sondrol Avenue. At this location the north sidewalk terminates with the exception of a small portion of sidewalk in front of a strip mall just west of Sondrol Avenue. On the south side of the roadway, the sidewalk transitions to a multi-use path at the access to the City well. The path along the south side of the roadway then proceeds east through the end of the project. The path also ties into a multi-use path that runs along the South Skunk River. C.Crash Analysis 1.Duff Avenue Intersection A crash analysis of the Lincoln Way and Duff Avenue intersection was performed using crashes from January 1, 2019 to December 31, 2023. The intersection has a total of 52 crashes reported in the 5-year time period, with four Non-Incapacitating Injury (B) crashes and 10 Possible Injury (C), and all other being Property Damage Only (PDO) crashes. No Fatal (K) or Incapacitating (A) crashes were recorded in the 5-year timeframe. Table 1 details the breakdown of crash severity Figure 2 Existing Roadway Typical Section 266 City of Ames, Iowa East Lincoln Way Corridor Report Prepared by Strand Associates, Inc.2 S:\MAD\4400--4499\4429\016\Designs-Studies-Reports\Report\East Lincoln Way Corridor Report.docx\091525 and type. The crash calculations are located in Appendix A. Intersection Crash Diagrams are located in Appendix B. Additionally, the Iowa Department of Transportation (IowaDOT) has an online map that includes a Potential for Crash Reduction metric (PCR) that can be used to roughly quantify which intersections have higher crashes relative to other intersections with similar geometrics and traffic volumes. The IowaDOT PCR Online map lists the Lincoln Way and Duff Avenue intersection as being negligible or having a PCR of under 0.2 for all crashes and under 0.05 for severe crashes (KAB) crashes. 2.East Lincoln Way Corridor The East Lincoln Way Corridor from Duff Avenue to the Skunk River had crashes analyzed from January 1, 2019 to December 31, 2023. This stretch of roadway had a total of 81 crashes within the time period, with nine of those crashes being K, A, or B crashes (0 K crashes, 2 A crashes, 7 B crashes). Using average annual daily traffic (AADT) information from the IowaDOT’s Traffic Data Map, the crash rate of this stretch of East Lincoln Way came out to 476 crashes per hundred million vehicle miles traveled and 52.9 KAB crashes per hundred million vehicle miles traveled. IowaDOT’s PCR Map lists this segment of Lincoln Way as negligible for all crashes (under 0.2), but in the medium category for KAB crashes (between 0.05 and 0.25), indicating a slight need for crash severity reductions for this segment. More details on the crash calculations can be found in Appendix A. D.Existing Operations Analysis Operations of the Lincoln Way and Duff Avenue intersection were analyzed using Synchro 12 software using the Highway Capacity Manual 7 (HCM 7) methodology. Existing volumes (previous and updated), peak hour factors (PHF), heavy vehicle percentages, and traffic signal timings were provided by the City. Geometric data was obtained from Bing maps that are integrated into Table 1 Lincoln Way and Duff Avenue Crash History (2019-2023) 267 City of Ames, Iowa East Lincoln Way Corridor Report Prepared by Strand Associates, Inc.3 S:\MAD\4400--4499\4429\016\Designs-Studies-Reports\Report\East Lincoln Way Corridor Report.docx\091525 Synchro 12. Intersection traffic volume development information is located in Appendix C. The intersection operational output information is located in Appendix D. Modeling indicates that the existing intersection has some movements with extended delays. Most movements operate at Level of Service (LOS) D with the northbound left-turn operating at LOS E in the PM peak hour. Table 2 details the HCM 7 operations of the existing intersection. ALTERNATIVE DEVELOPMENT AND EVALUATION A.Future Traffic Volume Development Demand model data provided by the City was used to develop the projected future traffic volumes for both the intersection analysis and the corridor typical section analysis. The intersection traffic volume development details are located in Appendix C and the corridor volume development details are located in Appendix E. Initial modeling for this project was with the Ames Area Metropolitan Planning Organization (MPO) travel demand model that was current as of the project start in 2024. The original modeling also focused on the AM peak hour and PM peak hour. As this project was nearing completion an updated demand model for the Ames Area MPO was approved and the traffic operations evaluation was updated to use the new demand model output. During this change in volumes it was also determined that the midday peak hour was higher than the AM peak hour. The final analysis then evaluated the midday and PM peak hours. Prior to the change to the new demand model evaluation, Alternative 1 and Alternative 2 had been dismissed. Those alternatives were not updated and the information presented below for them reflect the 2024 demand model volumes. 1.Duff Avenue Intersection Growth rates and future turning movement volumes for the years of 2035 and 2050 were provided by the City for the Lincoln Way and Duff Avenue Intersection. Traffic volumes for the opening year 2027 analysis were developed by interpolating existing and projected turning movement counts that were provided. 2.East Lincoln Way Corridor Table 2 Lincoln and Duff Existing Operations 268 City of Ames, Iowa East Lincoln Way Corridor Report Prepared by Strand Associates, Inc.4 S:\MAD\4400--4499\4429\016\Designs-Studies-Reports\Report\East Lincoln Way Corridor Report.docx\091525 Future AADT growth rates and volumes for the years of 2035 and 2050 were provided by the City for the East Lincoln Way Corridor. Existing traffic volumes and an hourly breakdown of traffic was also provided by the City to aid in evaluating the potential of a 3-lane TWLTL section for the corridor. B.Future Traffic Analysis 1.Future No-Build The future no-build scenario has the same geometric conditions as existing. The only changes to the models are to traffic volumes and traffic signal timing settings. The updated volumes with the midday peak are used for analysis as well as having two future analysis years: 2027 and 2050. HCM 7 operations for the 2027 future no-build show both peaks operating similar to existing conditions except with slightly higher delay and queuing. 2050 shows both peaks operating worse than 2027, with multiple movements operating at LOS F and/or at a volume to capacity ratio (v/c ratio) of 1.0 or greater. Table 3 summarizes the operations. 2.Alternative 1 - Remove Split Phasing Alternative 1 is similar to existing conditions except for changing the signal phasing to eliminate split phasing for the East Lincoln Way legs of the intersection as well as changing the lane movement options for these approaches to reflect the removal of split phasing. Alternative 1 was Table 3 Lincoln and Duff Future No-Build Operations 269 City of Ames, Iowa East Lincoln Way Corridor Report Prepared by Strand Associates, Inc.5 S:\MAD\4400--4499\4429\016\Designs-Studies-Reports\Report\East Lincoln Way Corridor Report.docx\091525 analyzed using the original volume set. Figure 3 graphically shows the intersection layout in Synchro 12. HCM 7 operations for Alternative 1 show the AM peak hour operating better than Future No-Build in 2035 and 2050. PM peak hour operations are worse in 2035 and 2050 compared to Future No- Build, with 2050 reaching an overall LOS F for the intersection. Table 4 summarizes the operations below. Figure 3 Alternative 1 Layout 270 City of Ames, Iowa East Lincoln Way Corridor Report Prepared by Strand Associates, Inc.6 S:\MAD\4400--4499\4429\016\Designs-Studies-Reports\Report\East Lincoln Way Corridor Report.docx\091525 3.Alternative 2 - Split Phasing with Geometric Changes Alternative 2 adds a dedicated eastbound right lane to the west leg of the intersection. This addition causes one less through movement for westbound to maintain overall similar roadway width as existing conditions. Signal timings were adjusted but the east and west legs retain the split phased operations. Alternative 2 was analyzed using the original volume set. Figure 4 graphically shows the intersection layout in Synchro 12. Table 4 Lincoln and Duff Alternative 1 Operations 271 City of Ames, Iowa East Lincoln Way Corridor Report Prepared by Strand Associates, Inc.7 S:\MAD\4400--4499\4429\016\Designs-Studies-Reports\Report\East Lincoln Way Corridor Report.docx\091525 HCM 7 operations for Alternative 2 show the AM peak hour operating similar Future No-Build in 2035 and 2050. PM peak hour operations are slightly better in 2035 and 2050 compared to Future No-Build, with 2050 being LOS D overall with no LOS F movements. However, there are still several LOS E movements during the 2050 PM peak hour. Table 5 summarizes the operations below. Figure 4 Alternative 2 Layout 272 City of Ames, Iowa East Lincoln Way Corridor Report Prepared by Strand Associates, Inc.8 S:\MAD\4400--4499\4429\016\Designs-Studies-Reports\Report\East Lincoln Way Corridor Report.docx\091525 4. Alternative 2.5 - Remove Phasing with Geometric Changes Alternative 2.5 has similar roadway geometric modifications as Alternative 2, but the split phased operations for the east and west legs was removed. Alternative 2.5 was analyzed with the original and updated volume set, as it was chosen as the preferred alternative before the revised volume set was provided. The intersection operations with the updated volume set are discussed in this report. Figure 5 graphically shows the intersection layout in Synchro 12. Table 5 Lincoln and Duff Alternative 2 Operations 273 City of Ames, Iowa East Lincoln Way Corridor Report Prepared by Strand Associates, Inc.9 S:\MAD\4400--4499\4429\016\Designs-Studies-Reports\Report\East Lincoln Way Corridor Report.docx\091525 HCM 7 operations for Alternative 2.5 show both the Midday and PM peak hours operating better than Future No-Build in 2027 and 2050. 2050 Midday peak hour operates at LOS C overall with three LOS C movements. The 2050 PM peak hour operates at LOS C overall with five LOS D movements. Table 4 summarizes the operations below. Figure 5 Alternative 2.5 Layout 274 City of Ames, Iowa East Lincoln Way Corridor Report Prepared by Strand Associates, Inc.10 S:\MAD\4400--4499\4429\016\Designs-Studies-Reports\Report\East Lincoln Way Corridor Report.docx\091525 C.Proposed Typical Section Evaluation Daily roadway traffic volumes were evaluated for the year 2050 on East Lincoln Way. The updated demand model indicated that this section would see a peak of about 17,000 vehicles per day by 2050. This is within the typical range of what a 3-lane with TWLTL section could accommodate. We performed a further evaluation using a daily traffic breakdown to evaluate peak hourly traffic conditions. This data combined with the 2050 AADT data showed that peak directional hourly volumes would range from 500 to 600 vehicles per hour during the midday and early afternoon hours. This hourly volume rate also supports the conversion of the roadway to a 3-lane section. Discussions with the City indicated that additional off roadway accommodation for bikes and pedestrians, including closing the existing gaps were desired for the corridor. Several variations of typical sections were discussed with the City and the key components that were selected were to have a multi-use path along the south side of the road and a sidewalk on the north side of the road. The overall goal was to maintain the roadway width and provide enough room between the sidewalk/path and the roadway to accommodate signage. The roadway will include a 14-foot wide TWLTL with one through lane in each direction consisting of an 11-foot lane and a two-foot shoulder along the curb for a total of 13 feet of width. The final selected roadway typical section is shown in Figure 6. Table 6 Lincoln and Duff Alternative 2.5 Operations 275 City of Ames, Iowa East Lincoln Way Corridor Report Prepared by Strand Associates, Inc.11 S:\MAD\4400--4499\4429\016\Designs-Studies-Reports\Report\East Lincoln Way Corridor Report.docx\091525 D.Multimodal Improvements In addition to improvements to the sidewalks and paths along East Lincoln Way, there is a desire to provide additional crossings on East Lincoln Way. Existing there is only a marked crossing at the South Duff Avenue intersection. Through discussions with the City, three potential crossing locations were developed. These unsignalized pedestrian crossings make use of the TWLTL are to construct a median island refuge for the crossing. They would be installed either with just the painted crosswalks, or could be considered for the installation of Rectangular Rapid Flashing Beacons (RRFBs) in addition to the island. The first pedestrian crossing location is between High Avenue and Center Avenue. The location of this crossing is shown in Figure 7. Figure 6 Proposed Roadway Typical Section 276 City of Ames, Iowa East Lincoln Way Corridor Report Prepared by Strand Associates, Inc.12 S:\MAD\4400--4499\4429\016\Designs-Studies-Reports\Report\East Lincoln Way Corridor Report.docx\091525 The second pedestrian crossing location is between Cherry Avenue and the City well access Road. The location of this crossing is shown in Figure 8. The third pedestrian crossing location is just west of Sondrol Avenue near the beginning of the TWLTL. The location of this crossing is shown in Figure 9. Figure 7 High Avenue and Center Avenue Pedestrian Crossing Figure 8 Cherry Avenue Pedestrian Crossing 277 City of Ames, Iowa East Lincoln Way Corridor Report Prepared by Strand Associates, Inc.13 S:\MAD\4400--4499\4429\016\Designs-Studies-Reports\Report\East Lincoln Way Corridor Report.docx\091525 PUBLIC ENGAGEMENT SUMMARY The alternatives that were developed for this study were presented to the public along with operational information about the Duff Avenue intersection to collect input about the proposed improvements. Information was posted with a link to the City website from mid to late July. Over 600 responses were received for the corridor. Table 7 shows the most common responses received for the existing conditions. The full public comment summaries are included in Appendix G. The most common concerns focused on the conditions to turn left along the corridor, the undesirable nature of using the corridor as a pedestrian, and the impact that trains have on the corridor. Figure 9 Sondrol Avenue Pedestrian Crossing Table 7 Common Public Comments - Existing Conditions 278 City of Ames, Iowa East Lincoln Way Corridor Report Prepared by Strand Associates, Inc.14 S:\MAD\4400--4499\4429\016\Designs-Studies-Reports\Report\East Lincoln Way Corridor Report.docx\091525 Table 8 shows the most common responses received for the proposed conditions. For the proposed corridor there were mixed reactions. Several comments were received that were concerned about if the 3-lane cross section would cause congestion, but several other comments supported the 3-lane cross section to make left-turns easier. There were also a mix of comments about support of the bike and pedestrian accommodations, but also some comments stating that there are not enough out there today to warrant adding more accommodations. For the intersection there was concern about visiting traffic being able to navigate the intersection and also concern about the rail crossing. The proposed intersection will follow standard lane usage and should be easily adjusted to. While this project does not specifically address the rail crossing, providing improved operations at the intersection will allow it to recover quickly once the train has cleared. The City also has an ongoing study for the Duff Avenue corridor that will be evaluating options to improve the railroad crossing. Table 8 Common Public Comments - Proposed Conditions 279 City of Ames, Iowa East Lincoln Way Corridor Report Prepared by Strand Associates, Inc.15 S:\MAD\4400--4499\4429\016\Designs-Studies-Reports\Report\East Lincoln Way Corridor Report.docx\091525 RECOMMENDATIONS A.Duff Avenue Intersection Based on traffic operations across Future No-Build and the three alternatives, Alternative 2.5 provides the best overall traffic operations. The operations for the East Lincoln Way and South Duff Avenue Alternative 2.5 configuration continue to be acceptable in 2050 according to HCM 7 analysis, even with updated travel demand model volumes which tended higher than the previous volumes. Additionally, queueing is reduced for every single movement in Alternative 2.5 compared to Future No-Build, reducing potential queuing backing up into adjacent intersections. Alternative 2.5 also works well with the proposed TWLTL for the East Lincoln Way corridor recommended in the next section. Figure 10 shows the proposed Duff Avenue intersection. Figure 10 Proposed Duff Avenue Intersection Layout 280 City of Ames, Iowa East Lincoln Way Corridor Report Prepared by Strand Associates, Inc.16 S:\MAD\4400--4499\4429\016\Designs-Studies-Reports\Report\East Lincoln Way Corridor Report.docx\091525 B.East Lincoln Way Corridor The traffic volume analysis showed that a 3-lane typical section with a center TWLTL option would be able to be implemented along the corridor. By removing the one lane of vehicle traffic, some of the roadway cross section is able to be reused to provide for a better walking and biking experience on East Lincoln Way with the included multi-use path along the south side of the roadway and the continuous sidewalk on the north side. Additionally the consideration of some or all of the additional pedestrian crossing locations will improve mobility along the corridor significantly. The proposed corridor cross section for East Lincoln Way is shown in Figure 11. The layout for the proposed corridor improvements is shown in Appendix F. We completed a preliminary Opinion of Probable Cost (OPCC) for the corridor improvements, including the changes to the Duff Avenue intersection. The preliminary OPCC shows the cost for this corridor improvement at $3.1 million not including water main reconstruction that would be handled by the utility fund. A full breakdown of the OPCC is shown in Appendix F. Figure 10 Proposed East Lincoln Way Cross Section 281 APPENDIX A CRASH CALCULATIONS 282 Project Name: Lincoln Way + Duff Ave Intersection From Google Maps AADT Daily Entry Total Entering Volume 14,800 7,400 28750 Intersection Crash Rate 0.99 10,300 5,150 Crashes (2019-2023)52 19,300 9,650 Number of Years 5 13,100 6,550 Total Entering Volume 28,750 KAB Intersection Crash Rate 0.08 KAB Crashes (2019-2023)4 Number of Years 5 Total Entering Volume 28,750 Rear-End Crash Rate 0.57 Crashes (2019-2023)30 Number of Years 5 Total Entering Volume 28,750 Sideswipe Crash Rate 0.21 Sideswipe Crashes (2019-2023)11 Number of Years 5 Total Entering Volume 28,750 Other Crash Rate 0.21 Other Crashes (2019-2023)11 Number of Years 5 Total Entering Volume 28,750 Intersection Crash Rate Calculations 283 Project Name: Lincoln Way Corridor Date of Analysis: 12/4/24 Functional Class: Minor Arterial Road Segment Crash Rate 476.0 2023 AADT Length [ft]All Crashes (2019-2023) 81 West (Site 130753) 14,800 575 Number of Years (yrs) 5 East (Site 130755) 10,300 3950 Vehicles per day (vpd) 10,880 Length of Roadway (mi) 0.86 Average (Weighted) 10,880 Total Length [ft] 4,525 Total Length [mi] 0.86 KAB Road Segment Crash Rate 52.9 KAB Crashes (2019-2023) 9 Vehicles per day (vpd) 10,880 Length of Roadway (mi) 0.86 Number of Years (yrs) 5 From Google Maps From Iowa DOT's Traffic Data Map Two-Way Crash Rate Calculations 284 Project Name: Lincoln Way + Duff Ave Intersection Date of Analysis: 12/4/24 Source: Potential for Crash Reduction (PCR) - Iowa DOT Type Value (crashes/year) Category All Crashes -1.845303 Negligible KAB Crashes -0.126757 Negligible Type Value (crashes/year) Category All Crashes -0.780483 Negligible KAB Crashes 0.086569 Medium Both images from Iowa DOT's PCR Map (PCE Level Definitions Tab) Intersection PCR Lincoln Way Segment PCR 285 APPENDIX B CRASH DIAGRAMS 286 KAB CRASH RATE (2019-2023) Intersection: 0.08 Crashes Per Million Vehicles Entering CRASH RATE (2019-2023) Intersection : 0.99 Crashes Per Million Vehicles Entering EXHIBIT 1 INTERSECTION COLLISION DIAGRAM - REAR-END CRASHES LINCOLN WAY AND DUFF AVENUE CRASH FREQUENCY/SEVERITY 0 Fatal Crash (K) 0 Incapacitating (A-Level) 4 Non-Incapacitating (B-Level) 10 Possible (C-Level) 45 Property Damage Only 52 Crashes LEGEND K A B C S Y T U F N 2024-12-04 DRAFT Image Source: Google Earth Pro Entering Volume 28,750 vpd Du f f A v e 2019 BLUE 2020 RED 2021 GREEN 2022 PURPLE 2023 BLACK Lincoln Way Lincoln Way Gr a n d A v e 3rd St 10/08/2019, 4PM PROJECT MAP Du f f A v e Du f f A v e Lincoln Way C Du f f A v e , 4PM, SNOW C 04/01/2019, 11AM 06/01/2019, 1PM 06/30/2020, 8AM 09/24/2020, 4PM C 10/17/2020, 4PM 03/15/2021, 12PM, WET 08/09/2021, 11PM 05/31/2021, 7AM B 09/01/2021, 12PM 08/20/2021, 4PM 07/26/2021, 9AM 10/10/2022, 11AM 09/25/2022, 2PM 12/21/2022, 6PM, SNOW, DARK 11/15/2022, 5PM, WET, DARK 11/16/2022, 8AM, SLUSH C 6/10/2022, 4PM 09/10/2023, 4PM, WET 08/18/2023, 11AM, C 05/08/2023, 5PM 02/20/2023, 12PM 11/09/2023, 11AM C , 9AM, SNOW 08/24/2023, 8PM Rear-End Crashes (30) (Crash Severity + Rates are based on total crashes) 02/27/2019, 10AM 03/21/2019, 12PM 06/23/2020, 5PM 06/30/2020, 3PM Potential for Crash Reduction (PCR) -1.85 (Negligible) Intersection KAB Crashes : -0.13 (Negligible) From Iowa DOT PCR Map REAR-END CRASH RATE (2019-2023) Intersection : 0.57 Crashes Per Million Vehicles Entering 287 KAB CRASH RATE (2019-2023) Intersection: 0.08 Crashes Per Million Vehicles Entering CRASH RATE (2019-2023) Intersection : 0.99 Crashes Per Million Vehicles Entering EXHIBIT 2 INTERSECTION COLLISION DIAGRAM – SIDESWIPE CRASHES LINCOLN WAY AND DUFF AVENUE CRASH FREQUENCY/SEVERITY 0 Fatal Crash (K) 0 Incapacitating (A-Level) 4 Non-Incapacitating (B-Level) 10 Possible (C-Level) 45 Property Damage Only 52 Crashes LEGEND K A B C S Y T U F N 2024-12-04 DRAFT Image Source: Google Earth Pro Entering Volume 28,750 vpd YEAR 2019 BLUE 2020 RED 2021 GREEN 2022 PURPLE 2023 BLACK Lincoln Way Gr a n d A v e 3rd St PROJECT MAP Du f f A v e Du f f A v e Lincoln Way 01/27/2019, 11AM, SNOW Sideswipe Crashes (11) (Crash Severity + Rates are based on total crashes)08/12/2020, 2PM B 03/23/2020, 8AM, WET 04/06/2021, 5PM 02/11/2021, 12PM, SNOW 11/03/2022, 6PM, DARK C 09/03/2023, 5PM 08/25/2023, 12PM, WET 10/08/2023, 6PM 03/03/2020, 1PM 09/15/2023, 2PM Du f f A v e Lincoln Way Du f f A v e Intersection All Crashes : -1.85 (Negligible) Intersection KAB Crashes : -0.13 (Negligible) From Iowa DOT PCR Map SIDESWIPE CRASH RATE (2019-2023) Intersection : 0.21 Crashes Per Million Vehicles Entering 288 KAB CRASH RATE (2019-2023) Intersection: 0.08 Crashes Per Million Vehicles Entering CRASH RATE (2019-2023) Intersection : 0.99 Crashes Per Million Vehicles Entering EXHIBIT 3 INTERSECTION COLLISION DIAGRAM – OTHER CRASHES LINCOLN WAY AND DUFF AVENUE CRASH FREQUENCY/SEVERITY 0 Fatal Crash (K) 0 Incapacitating (A-Level) 4 Non-Incapacitating (B-Level) 10 Possible (C-Level) 45 Property Damage Only 52 Crashes LEGEND K A B C S Y T U F N 2024-12-04 DRAFT Image Source: Google Earth Pro Entering Volume 28,750 vpd YEAR 2019 BLUE 2020 RED 2021 GREEN 2022 PURPLE 2023 BLACK Lincoln Way Gr a n d A v e 3rd St PROJECT MAP Du f f A v e Du f f A v e Lincoln Way 05/20/2019, 12PM All Other Crashes (11) (Crash Severity + Rates are based on total crashes) 07/22/2019, 5PM B05/12/2020, 5PM, DARK C 09/07/2020, 3PM C 02/03/2021, 10AM 08/03/2021, 6PM B 01/14/2022, 3PM, SNOW07/26/2022, 9PM, WET C 11/29/2022, 7PM, DARK 12/25/2023, 9AM, WET 12/24/2020, 8AM, SNOW Du f f A v e Lincoln Way Intersection All Crashes : -1.85 (Negligible) Intersection KAB Crashes : -0.13 (Negligible) From Iowa DOT PCR Map OTHER CRASH RATE (2019-2023) Intersection : 0.21 Crashes Per Million Vehicles Entering 289 APPENDIX C INTERSECTION TRAFFIC VOLUME DEVELOPMENT 290 50 186 66 56 208 74 65 241 86 39 77 44 85 51 99 161 106 179 119 208 138 77 172 86 191 99 222 111 245 75 124 273 84 144 317 97 72 416 95 80 464 106 93 538 123 53 94 59 105 68 122 244 152 273 170 316 197 303 268 338 299 392 347 232 361 152 259 403 169 300 468 196 Existing counts were averaged using data from 10/7/24-10/10/24 from the city's NoTraffic signal detection system. Growth rate of 1%/yr used for projecting future volumes. AM Peak Hour (7:45-8:45am) PM Peak Hour (4:30-5:30pm) 1% heavy vehicles for both existing peak hours. Use 2% for future years due to anticipated industrial development to the east. Peak Hour Factors (AM=0.88, PM=0.95) 2023 2035 2050 10,300 11,606 13,475 Existing AADT taken from Iowa DOT at: https://iowadot.maps.arcgis.com/apps/MapSeries/index.html?appid=0cce99afb78e4d3b9b24f8263717f910 Growth rate of 1%/yr used for projecting future AADT. E Lincoln Way AADT Lincoln Way & Duff 2024 AM Peak Hour Lincoln Way & Duff 2035 AM Peak Hour Lincoln Way & Duff 2050 AM Peak Hour Lincoln Way & Duff 2024 PM Peak Hour Lincoln Way & Duff 2035 PM Peak Hour Lincoln Way & Duff 2050 PM Peak Hour DATA FROM ORIGINAL DEMAND MODEL AM AND PM PEAK HOUR ANALYSIS 291 Street Count Location 2023 AADT 2050 Forecast Lincoln Way E of Grand Ave 14,800 15,428 E Lincoln Way E of S Duff Ave 10,300 13,054 <-- Let's use these volumes for the study corridor cross-section analysis. E Lincoln Way Skunk River Bridge 9,900 13,966 Duff Ave S of Main Street 13,100 13,965 S Duff Ave S of Lincoln Way 19,300 19,926 83 418 88 74 105 286 162 469 460 328 310 270 449 220 89 452 95 94 132 361 204 591 580 414 390 283 469 230 84 453 114 58 115 260 157 435 418 320 300 283 424 169 91 489 123 74 145 328 198 548 527 404 378 296 443 176 Midday Peak is Noon - 1 PM (much higher volumes compared to AM peak) PM Peak is 4:30-5:30 PM Existing Duff/LW TM counts = 85th Percentile Aggregate from Jan 1, 2025 - Apr 30, 2025 Lincoln Way & New Connector Existing 2025 PM Peak No Dev Scenario Lincoln Way & New Connector Projected 2050 PM Peak No Dev Scenario Lincoln Way & New Connector Existing 2025 Midday Peak No Dev Scenario Projected 2050 Midday Peak No Dev Scenario Lincoln Way & Duff Ave Existing 2025 Midday Peak No Dev Scenario Projected 2050 Midday Peak No Dev Scenario Existing 2025 PM Peak No Dev Scenario Lincoln Way & Duff Ave Projected 2050 PM Peak No Dev Scenario DATA FROM REVISED DEMAND MODEL MD AND PM PEAK HOUR ANALYSIS 292 Street Count Location 2023 AADT 2050 Forecast Lincoln Way E of Grand Ave 14,800 15,428 E Lincoln Way E of S Duff Ave 10,300 13,054 <-- Let's use these volumes for the study corridor cross-section analysis. E Lincoln Way Skunk River Bridge 9,900 13,966 Duff Ave S of Main Street 13,100 13,965 S Duff Ave S of Lincoln Way 19,300 19,926 83 418 88 7.23% 8.13% 7.95% 0.29% 0.33% 0.32% 84 421 89 74 105 27.03% 25.71% 1.08% 1.03% 76 108 286 162 469 460 26.22% 25.93% 1.05% 1.04% 292 166 328 310 26.22% 25.81% 1.05% 1.03% 335 317 270 449 220 4.81% 4.45% 4.55% 0.19% 0.18% 0.18% 272 451 221 89 452 95 361 204 591 580 414 390 283 469 230 84 453 114 8.33% 7.95% 7.89% 0.33% 0.32% 0.32% 85 456 115 58 115 27.59% 26.09% 1.10% 1.04% 60 118 320 300 26.25% 26.00% 1.05% 1.04% 327 307 283 424 169 4.59% 4.48% 4.14% 0.18% 0.18% 0.17% 285 426 170 91 489 123 74 145 328 198 548 527 404 378 296 443 176 Midday Peak is Noon - 1 PM (much higher volumes compared to AM peak) PM Peak is 4:30-5:30 PM Existing Duff/LW TM counts = 85th Percentile Aggregate from Jan 1, 2025 - Apr 30, 2025 2027 Volumes Midday Peak PM Peak Total Growth Midday Peak PM Peak Yearly Growth Midday Peak PM Peak Lincoln Way & New Connector Existing 2025 PM Peak No Dev Scenario Lincoln Way & New Connector Projected 2050 PM Peak No Dev Scenario Lincoln Way & New Connector Existing 2025 Midday Peak No Dev Scenario Projected 2050 Midday Peak No Dev Scenario Lincoln Way & Duff Ave Existing 2025 Midday Peak No Dev Scenario Projected 2050 Midday Peak No Dev Scenario Existing 2025 PM Peak No Dev Scenario Lincoln Way & Duff Ave Projected 2050 PM Peak No Dev Scenario DATA FROM REVISED DEMAND MODEL DEVELOPMENT OF 2027 VOLUMES MD AND PM PEAK HOUR ANALYSIS 293 APPENDIX D INTERSECTION OPERATIONAL ANALYSIS 294 3: Duff Ave & Lincoln Way Midday Peak 2025 HCM 7th Signalized Intersection Summary 05/21/2025 Lincoln Way + Duff Ave -ExistingUpdated.syn Synchro 12 Report Page 1 Movement EBL EBT EBR WBL WBT WBR NBL NBT NBR SBL SBT SBR Lane Configurations Traffic Volume (veh/h)74 286 328 310 162 105 270 449 220 88 418 81 Future Volume (veh/h)74 286 328 310 162 105 270 449 220 88 418 81 Initial Q (Qb), veh 0 0 0 0 0 0 0 0 0 0 0 0 Lane Width Adj.1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 Ped-Bike Adj(A_pbT)1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 Parking Bus, Adj 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 Work Zone On Approach No No No No Adj Sat Flow, veh/h/ln 1885 1885 1885 1885 1885 1885 1885 1885 1885 1885 1885 1885 Adj Flow Rate, veh/h 76 292 335 316 165 107 276 458 224 90 427 83 Peak Hour Factor 0.98 0.98 0.98 0.98 0.98 0.98 0.98 0.98 0.98 0.98 0.98 0.98 Percent Heavy Veh, %1 1 1 1 1 1 1 1 1 1 1 1 Cap, veh/h 96 371 400 398 237 153 332 578 281 229 572 110 Arrive On Green 0.25 0.25 0.25 0.22 0.22 0.22 0.11 0.25 0.25 0.06 0.19 0.19 Sat Flow, veh/h 385 1481 1598 1795 1068 693 1795 2337 1135 1795 2994 578 Grp Volume(v), veh/h 368 0 335 316 0 272 276 350 332 90 254 256 Grp Sat Flow(s),veh/h/ln 1866 0 1598 1795 0 1761 1795 1791 1681 1795 1791 1781 Q Serve(g_s), s 16.4 0.0 17.7 14.8 0.0 12.7 10.0 16.3 16.5 3.5 11.9 12.1 Cycle Q Clear(g_c), s 16.4 0.0 17.7 14.8 0.0 12.7 10.0 16.3 16.5 3.5 11.9 12.1 Prop In Lane 0.21 1.00 1.00 0.39 1.00 0.67 1.00 0.32 Lane Grp Cap(c), veh/h 467 0 400 398 0 390 332 443 416 229 342 340 V/C Ratio(X)0.79 0.00 0.84 0.79 0.00 0.70 0.83 0.79 0.80 0.39 0.74 0.75 Avail Cap(c_a), veh/h 524 0 449 504 0 495 332 604 567 330 604 600 HCM Platoon Ratio 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 Upstream Filter(I)1.00 0.00 1.00 1.00 0.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 Uniform Delay (d), s/veh 31.1 0.0 31.6 32.7 0.0 31.9 26.5 31.3 31.4 27.4 33.9 34.0 Incr Delay (d2), s/veh 7.8 0.0 12.8 7.8 0.0 3.9 16.1 5.0 5.7 1.1 3.2 3.4 Initial Q Delay(d3), s/veh 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 %ile BackOfQ(95%),veh/ln 12.9 0.0 12.7 11.4 0.0 9.5 10.0 11.9 11.5 2.8 9.3 9.3 Unsig. Movement Delay, s/veh LnGrp Delay(d), s/veh 38.9 0.0 44.4 40.5 0.0 35.8 42.6 36.3 37.1 28.5 37.1 37.4 LnGrp LOS D D D D D D D C D D Approach Vol, veh/h 703 588 958 600 Approach Delay, s/veh 41.6 38.3 38.4 35.9 Approach LOS D D D D Timer - Assigned Phs 1 2 4 5 6 8 Phs Duration (G+Y+Rc), s 10.0 27.0 27.3 15.0 22.0 24.7 Change Period (Y+Rc), s 5.0 5.0 5.0 5.0 5.0 5.0 Max Green Setting (Gmax), s 10.0 30.0 25.0 10.0 30.0 25.0 Max Q Clear Time (g_c+I1), s 5.5 18.5 19.7 12.0 14.1 16.8 Green Ext Time (p_c), s 0.1 3.4 2.6 0.0 2.9 2.9 Intersection Summary HCM 7th Control Delay, s/veh 38.7 HCM 7th LOS D Notes User approved pedestrian interval to be less than phase max green. 295 3: Duff Ave & Lincoln Way PM Peak 2025 HCM 7th Signalized Intersection Summary 05/21/2025 Lincoln Way + Duff Ave -ExistingUpdated.syn Synchro 12 Report Page 1 Movement EBL EBT EBR WBL WBT WBR NBL NBT NBR SBL SBT SBR Lane Configurations Traffic Volume (veh/h)58 260 320 300 157 115 282 424 169 114 453 84 Future Volume (veh/h)58 260 320 300 157 115 282 424 169 114 453 84 Initial Q (Qb), veh 0 0 0 0 0 0 0 0 0 0 0 0 Lane Width Adj.1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 Ped-Bike Adj(A_pbT)1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 Parking Bus, Adj 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 Work Zone On Approach No No No No Adj Sat Flow, veh/h/ln 1885 1885 1885 1885 1885 1885 1885 1885 1885 1885 1885 1885 Adj Flow Rate, veh/h 61 274 337 316 165 121 297 446 178 120 477 88 Peak Hour Factor 0.95 0.95 0.95 0.95 0.95 0.95 0.95 0.95 0.95 0.95 0.95 0.95 Percent Heavy Veh, %1 1 1 1 1 1 1 1 1 1 1 1 Cap, veh/h 84 377 395 395 222 163 322 611 242 269 622 114 Arrive On Green 0.25 0.25 0.25 0.22 0.22 0.22 0.11 0.24 0.24 0.07 0.21 0.21 Sat Flow, veh/h 340 1528 1598 1795 1011 741 1795 2506 992 1795 3022 554 Grp Volume(v), veh/h 335 0 337 316 0 286 297 318 306 120 282 283 Grp Sat Flow(s),veh/h/ln 1868 0 1598 1795 0 1752 1795 1791 1707 1795 1791 1785 Q Serve(g_s), s 15.1 0.0 18.4 15.3 0.0 13.9 10.0 14.9 15.2 4.7 13.6 13.7 Cycle Q Clear(g_c), s 15.1 0.0 18.4 15.3 0.0 13.9 10.0 14.9 15.2 4.7 13.6 13.7 Prop In Lane 0.18 1.00 1.00 0.42 1.00 0.58 1.00 0.31 Lane Grp Cap(c), veh/h 461 0 395 395 0 385 322 437 416 269 369 367 V/C Ratio(X)0.73 0.00 0.85 0.80 0.00 0.74 0.92 0.73 0.74 0.45 0.76 0.77 Avail Cap(c_a), veh/h 510 0 436 490 0 478 322 586 559 338 586 585 HCM Platoon Ratio 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 Upstream Filter(I)1.00 0.00 1.00 1.00 0.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 Uniform Delay (d), s/veh 31.7 0.0 32.9 33.8 0.0 33.3 29.3 31.8 31.9 26.5 34.3 34.3 Incr Delay (d2), s/veh 5.2 0.0 14.9 8.5 0.0 5.7 30.8 3.0 3.4 1.2 3.3 3.5 Initial Q Delay(d3), s/veh 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 %ile BackOfQ(95%),veh/ln 11.7 0.0 13.4 11.8 0.0 10.5 7.9 10.9 10.7 3.8 10.3 10.4 Unsig. Movement Delay, s/veh LnGrp Delay(d), s/veh 36.9 0.0 47.8 42.4 0.0 39.0 60.1 34.8 35.3 27.7 37.6 37.8 LnGrp LOS D D D D E C D C D D Approach Vol, veh/h 672 602 921 685 Approach Delay, s/veh 42.4 40.8 43.2 36.0 Approach LOS D D D D Timer - Assigned Phs 1 2 4 5 6 8 Phs Duration (G+Y+Rc), s 11.5 27.3 27.6 15.0 23.9 25.1 Change Period (Y+Rc), s 5.0 5.0 5.0 5.0 5.0 5.0 Max Green Setting (Gmax), s 10.0 30.0 25.0 10.0 30.0 25.0 Max Q Clear Time (g_c+I1), s 6.7 17.2 20.4 12.0 15.7 17.3 Green Ext Time (p_c), s 0.1 3.2 2.2 0.0 3.1 2.9 Intersection Summary HCM 7th Control Delay, s/veh 40.8 HCM 7th LOS D Notes User approved pedestrian interval to be less than phase max green. 296 3: Duff Ave & Lincoln Way Midday Peak 2027 HCM 7th Signalized Intersection Summary 07/25/2025 Lincoln Way + Duff Ave -ExistingUpdated.syn Synchro 12 Report Page 1 Movement EBL EBT EBR WBL WBT WBR NBL NBT NBR SBL SBT SBR Lane Configurations Traffic Volume (veh/h)76 292 335 317 166 108 272 451 221 89 421 84 Future Volume (veh/h)76 292 335 317 166 108 272 451 221 89 421 84 Initial Q (Qb), veh 0 0 0 0 0 0 0 0 0 0 0 0 Lane Width Adj.1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 Ped-Bike Adj(A_pbT)1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 Parking Bus, Adj 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 Work Zone On Approach No No No No Adj Sat Flow, veh/h/ln 1885 1885 1885 1885 1885 1885 1885 1885 1885 1885 1885 1885 Adj Flow Rate, veh/h 78 298 342 323 169 110 278 460 226 91 430 86 Peak Hour Factor 0.98 0.98 0.98 0.98 0.98 0.98 0.98 0.98 0.98 0.98 0.98 0.98 Percent Heavy Veh, %1 1 1 1 1 1 1 1 1 1 1 1 Cap, veh/h 97 372 402 402 239 155 327 575 280 227 572 114 Arrive On Green 0.25 0.25 0.25 0.22 0.22 0.22 0.11 0.25 0.25 0.06 0.19 0.19 Sat Flow, veh/h 387 1479 1598 1795 1066 694 1795 2333 1138 1795 2978 591 Grp Volume(v), veh/h 376 0 342 323 0 279 278 352 334 91 257 259 Grp Sat Flow(s),veh/h/ln 1866 0 1598 1795 0 1760 1795 1791 1680 1795 1791 1779 Q Serve(g_s), s 17.1 0.0 18.4 15.4 0.0 13.2 10.0 16.7 16.9 3.6 12.2 12.4 Cycle Q Clear(g_c), s 17.1 0.0 18.4 15.4 0.0 13.2 10.0 16.7 16.9 3.6 12.2 12.4 Prop In Lane 0.21 1.00 1.00 0.39 1.00 0.68 1.00 0.33 Lane Grp Cap(c), veh/h 470 0 402 402 0 394 327 441 414 227 344 342 V/C Ratio(X)0.80 0.00 0.85 0.80 0.00 0.71 0.85 0.80 0.81 0.40 0.75 0.76 Avail Cap(c_a), veh/h 517 0 442 497 0 487 327 595 558 324 595 591 HCM Platoon Ratio 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 Upstream Filter(I)1.00 0.00 1.00 1.00 0.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 Uniform Delay (d), s/veh 31.7 0.0 32.2 33.2 0.0 32.3 27.4 31.9 32.0 27.7 34.4 34.5 Incr Delay (d2), s/veh 8.7 0.0 14.4 8.6 0.0 4.4 18.6 5.5 6.2 1.1 3.3 3.4 Initial Q Delay(d3), s/veh 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 %ile BackOfQ(95%),veh/ln 13.4 0.0 13.3 11.9 0.0 9.9 10.4 12.3 11.8 2.9 9.5 9.6 Unsig. Movement Delay, s/veh LnGrp Delay(d), s/veh 40.4 0.0 46.5 41.8 0.0 36.7 46.0 37.4 38.2 28.9 37.7 37.9 LnGrp LOS D D D D D D D C D D Approach Vol, veh/h 718 602 964 607 Approach Delay, s/veh 43.3 39.4 40.2 36.5 Approach LOS D D D D Timer - Assigned Phs 1 2 4 5 6 8 Phs Duration (G+Y+Rc), s 10.1 27.2 27.7 15.0 22.4 25.2 Change Period (Y+Rc), s 5.0 5.0 5.0 5.0 5.0 5.0 Max Green Setting (Gmax), s 10.0 30.0 25.0 10.0 30.0 25.0 Max Q Clear Time (g_c+I1), s 5.6 18.9 20.4 12.0 14.4 17.4 Green Ext Time (p_c), s 0.1 3.3 2.3 0.0 2.9 2.8 Intersection Summary HCM 7th Control Delay, s/veh 40.0 HCM 7th LOS D Notes User approved pedestrian interval to be less than phase max green. 297 3: Duff Ave & Lincoln Way PM Peak 2027 HCM 7th Signalized Intersection Summary 07/25/2025 Lincoln Way + Duff Ave -ExistingUpdated.syn Synchro 12 Report Page 1 Movement EBL EBT EBR WBL WBT WBR NBL NBT NBR SBL SBT SBR Lane Configurations Traffic Volume (veh/h)60 266 327 307 161 118 285 426 170 115 456 85 Future Volume (veh/h)60 266 327 307 161 118 285 426 170 115 456 85 Initial Q (Qb), veh 0 0 0 0 0 0 0 0 0 0 0 0 Lane Width Adj.1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 Ped-Bike Adj(A_pbT)1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 Parking Bus, Adj 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 Work Zone On Approach No No No No Adj Sat Flow, veh/h/ln 1885 1885 1885 1885 1885 1885 1885 1885 1885 1885 1885 1885 Adj Flow Rate, veh/h 63 280 344 323 169 124 300 448 179 121 480 89 Peak Hour Factor 0.95 0.95 0.95 0.95 0.95 0.95 0.95 0.95 0.95 0.95 0.95 0.95 Percent Heavy Veh, %1 1 1 1 1 1 1 1 1 1 1 1 Cap, veh/h 85 379 397 399 224 165 318 608 241 267 622 115 Arrive On Green 0.25 0.25 0.25 0.22 0.22 0.22 0.11 0.24 0.24 0.07 0.21 0.21 Sat Flow, veh/h 343 1525 1598 1795 1010 741 1795 2505 992 1795 3019 557 Grp Volume(v), veh/h 343 0 344 323 0 293 300 319 308 121 284 285 Grp Sat Flow(s),veh/h/ln 1868 0 1598 1795 0 1752 1795 1791 1707 1795 1791 1785 Q Serve(g_s), s 15.7 0.0 19.1 15.8 0.0 14.5 10.0 15.2 15.5 4.8 13.9 14.0 Cycle Q Clear(g_c), s 15.7 0.0 19.1 15.8 0.0 14.5 10.0 15.2 15.5 4.8 13.9 14.0 Prop In Lane 0.18 1.00 1.00 0.42 1.00 0.58 1.00 0.31 Lane Grp Cap(c), veh/h 464 0 397 399 0 389 318 434 414 267 369 368 V/C Ratio(X)0.74 0.00 0.87 0.81 0.00 0.75 0.94 0.73 0.74 0.45 0.77 0.78 Avail Cap(c_a), veh/h 503 0 430 484 0 472 318 579 552 332 579 577 HCM Platoon Ratio 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 Upstream Filter(I)1.00 0.00 1.00 1.00 0.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 Uniform Delay (d), s/veh 32.1 0.0 33.4 34.3 0.0 33.7 30.2 32.4 32.5 26.9 34.8 34.8 Incr Delay (d2), s/veh 5.8 0.0 16.6 9.4 0.0 6.4 35.9 3.3 3.8 1.2 3.4 3.5 Initial Q Delay(d3), s/veh 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 %ile BackOfQ(95%),veh/ln 12.2 0.0 14.0 12.3 0.0 10.9 8.7 11.2 10.9 3.9 10.5 10.5 Unsig. Movement Delay, s/veh LnGrp Delay(d), s/veh 37.9 0.0 50.0 43.6 0.0 40.1 66.1 35.7 36.2 28.1 38.1 38.3 LnGrp LOS D D D D E D D C D D Approach Vol, veh/h 687 616 927 690 Approach Delay, s/veh 44.0 41.9 45.7 36.5 Approach LOS D D D D Timer - Assigned Phs 1 2 4 5 6 8 Phs Duration (G+Y+Rc), s 11.6 27.5 28.1 15.0 24.1 25.6 Change Period (Y+Rc), s 5.0 5.0 5.0 5.0 5.0 5.0 Max Green Setting (Gmax), s 10.0 30.0 25.0 10.0 30.0 25.0 Max Q Clear Time (g_c+I1), s 6.8 17.5 21.1 12.0 16.0 17.8 Green Ext Time (p_c), s 0.1 3.2 1.9 0.0 3.1 2.8 Intersection Summary HCM 7th Control Delay, s/veh 42.3 HCM 7th LOS D Notes User approved pedestrian interval to be less than phase max green. 298 3: Duff Ave & Lincoln Way Midday Peak 2050 HCM 7th Signalized Intersection Summary 05/21/2025 Lincoln Way + Duff Ave -ExistingUpdated.syn Synchro 12 Report Page 1 Movement EBL EBT EBR WBL WBT WBR NBL NBT NBR SBL SBT SBR Lane Configurations Traffic Volume (veh/h)94 361 414 390 204 132 283 469 320 95 452 89 Future Volume (veh/h)94 361 414 390 204 132 283 469 320 95 452 89 Initial Q (Qb), veh 0 0 0 0 0 0 0 0 0 0 0 0 Lane Width Adj.1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 Ped-Bike Adj(A_pbT)1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 Parking Bus, Adj 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 Work Zone On Approach No No No No Adj Sat Flow, veh/h/ln 1870 1870 1870 1870 1870 1870 1870 1870 1870 1870 1870 1870 Adj Flow Rate, veh/h 96 368 422 398 208 135 289 479 327 97 461 91 Peak Hour Factor 0.98 0.98 0.98 0.98 0.98 0.98 0.98 0.98 0.98 0.98 0.98 0.98 Percent Heavy Veh, %2 2 2 2 2 2 2 2 2 2 2 2 Cap, veh/h 103 393 425 448 267 173 250 486 331 168 711 140 Arrive On Green 0.27 0.27 0.27 0.25 0.25 0.25 0.06 0.24 0.24 0.06 0.24 0.24 Sat Flow, veh/h 383 1468 1585 1781 1059 687 1781 2023 1376 1781 2962 581 Grp Volume(v), veh/h 464 0 422 398 0 343 289 420 386 97 275 277 Grp Sat Flow(s),veh/h/ln 1851 0 1585 1781 0 1747 1781 1777 1623 1781 1777 1766 Q Serve(g_s), s 26.5 0.0 28.8 23.3 0.0 19.8 6.0 25.5 25.6 4.4 15.1 15.3 Cycle Q Clear(g_c), s 26.5 0.0 28.8 23.3 0.0 19.8 6.0 25.5 25.6 4.4 15.1 15.3 Prop In Lane 0.21 1.00 1.00 0.39 1.00 0.85 1.00 0.33 Lane Grp Cap(c), veh/h 496 0 425 448 0 440 250 427 390 168 427 424 V/C Ratio(X)0.94 0.00 0.99 0.89 0.00 0.78 1.16 0.99 0.99 0.58 0.65 0.65 Avail Cap(c_a), veh/h 496 0 425 477 0 468 250 427 390 168 427 424 HCM Platoon Ratio 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 Upstream Filter(I)1.00 0.00 1.00 1.00 0.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 Uniform Delay (d), s/veh 38.7 0.0 39.5 39.0 0.0 37.7 40.8 40.9 41.0 31.5 37.0 37.0 Incr Delay (d2), s/veh 25.5 0.0 41.9 18.0 0.0 8.5 105.5 39.5 42.5 4.9 3.3 3.5 Initial Q Delay(d3), s/veh 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 %ile BackOfQ(95%),veh/ln 21.8 0.0 22.5 17.9 0.0 14.3 17.4 22.2 21.0 3.8 11.3 11.4 Unsig. Movement Delay, s/veh LnGrp Delay(d), s/veh 64.2 0.0 81.5 57.1 0.0 46.2 146.3 80.5 83.5 36.4 40.3 40.6 LnGrp LOS E F E D F F F D D D Approach Vol, veh/h 886 741 1095 649 Approach Delay, s/veh 72.4 52.0 98.9 39.8 Approach LOS E D F D Timer - Assigned Phs 1 2 4 5 6 8 Phs Duration (G+Y+Rc), s 11.0 31.0 34.0 11.0 31.0 32.2 Change Period (Y+Rc), s 5.0 5.0 5.0 5.0 5.0 5.0 Max Green Setting (Gmax), s 6.0 26.0 29.0 6.0 26.0 29.0 Max Q Clear Time (g_c+I1), s 6.4 27.6 30.8 8.0 17.3 25.3 Green Ext Time (p_c), s 0.0 0.0 0.0 0.0 2.3 1.9 Intersection Summary HCM 7th Control Delay, s/veh 70.3 HCM 7th LOS E Notes User approved pedestrian interval to be less than phase max green. 299 3: Duff Ave & Lincoln Way PM Peak 2050 HCM 7th Signalized Intersection Summary 05/21/2025 Lincoln Way + Duff Ave -ExistingUpdated.syn Synchro 12 Report Page 1 Movement EBL EBT EBR WBL WBT WBR NBL NBT NBR SBL SBT SBR Lane Configurations Traffic Volume (veh/h)74 328 404 378 198 145 296 443 176 123 489 91 Future Volume (veh/h)74 328 404 378 198 145 296 443 176 123 489 91 Initial Q (Qb), veh 0 0 0 0 0 0 0 0 0 0 0 0 Lane Width Adj.1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 Ped-Bike Adj(A_pbT)1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 Parking Bus, Adj 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 Work Zone On Approach No No No No Adj Sat Flow, veh/h/ln 1870 1870 1870 1870 1870 1870 1870 1870 1870 1870 1870 1870 Adj Flow Rate, veh/h 78 345 425 398 208 153 312 466 185 129 515 96 Peak Hour Factor 0.95 0.95 0.95 0.95 0.95 0.95 0.95 0.95 0.95 0.95 0.95 0.95 Percent Heavy Veh, %2 2 2 2 2 2 2 2 2 2 2 2 Cap, veh/h 85 378 396 426 240 176 320 650 256 252 588 109 Arrive On Green 0.25 0.25 0.25 0.24 0.24 0.24 0.13 0.26 0.26 0.06 0.20 0.20 Sat Flow, veh/h 342 1512 1585 1781 1001 737 1781 2490 981 1781 2992 555 Grp Volume(v), veh/h 423 0 425 398 0 361 312 332 319 129 305 306 Grp Sat Flow(s),veh/h/ln 1853 0 1585 1781 0 1738 1781 1777 1694 1781 1777 1770 Q Serve(g_s), s 24.0 0.0 27.0 23.7 0.0 21.6 14.0 18.3 18.6 6.2 18.0 18.2 Cycle Q Clear(g_c), s 24.0 0.0 27.0 23.7 0.0 21.6 14.0 18.3 18.6 6.2 18.0 18.2 Prop In Lane 0.18 1.00 1.00 0.42 1.00 0.58 1.00 0.31 Lane Grp Cap(c), veh/h 463 0 396 426 0 416 320 464 442 252 349 348 V/C Ratio(X)0.91 0.00 1.07 0.93 0.00 0.87 0.97 0.71 0.72 0.51 0.87 0.88 Avail Cap(c_a), veh/h 463 0 396 428 0 418 320 493 470 252 378 377 HCM Platoon Ratio 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 Upstream Filter(I)1.00 0.00 1.00 1.00 0.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 Uniform Delay (d), s/veh 39.4 0.0 40.6 40.3 0.0 39.5 31.6 36.3 36.4 32.5 42.1 42.2 Incr Delay (d2), s/veh 22.9 0.0 66.3 27.8 0.0 17.8 43.0 4.6 5.0 1.8 18.7 19.6 Initial Q Delay(d3), s/veh 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 %ile BackOfQ(95%),veh/ln 19.8 0.0 25.6 19.4 0.0 16.5 15.4 13.2 12.9 5.1 14.8 15.0 Unsig. Movement Delay, s/veh LnGrp Delay(d), s/veh 62.3 0.0 106.8 68.1 0.0 57.3 74.6 40.8 41.4 34.3 60.8 61.8 LnGrp LOS E F E E E D D C E E Approach Vol, veh/h 848 759 963 740 Approach Delay, s/veh 84.6 62.9 52.0 56.6 Approach LOS F E D E Timer - Assigned Phs 1 2 4 5 6 8 Phs Duration (G+Y+Rc), s 12.0 33.2 32.0 19.0 26.2 30.9 Change Period (Y+Rc), s 5.0 5.0 5.0 5.0 5.0 5.0 Max Green Setting (Gmax), s 7.0 30.0 27.0 14.0 23.0 26.0 Max Q Clear Time (g_c+I1), s 8.2 20.6 29.0 16.0 20.2 25.7 Green Ext Time (p_c), s 0.0 2.8 0.0 0.0 1.1 0.2 Intersection Summary HCM 7th Control Delay, s/veh 63.9 HCM 7th LOS E Notes User approved pedestrian interval to be less than phase max green. 300 HCM 7th Signalized Intersection Summary 3: Duff Ave & Lincoln Way 05/21/2025 Midday Peak 2050 -Build 8:46 am 10/25/2024 Baseline Synchro 12 Report Page 1 Movement EBL EBT EBR WBL WBT WBR NBL NBT NBR SBL SBT SBR Lane Configurations Traffic Volume (veh/h)94 361 414 390 204 132 283 469 230 95 452 89 Future Volume (veh/h)94 361 414 390 204 132 283 469 230 95 452 89 Initial Q (Qb), veh 0 0 0 0 0 0 0 0 0 0 0 0 Lane Width Adj.1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 Ped-Bike Adj(A_pbT)1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 Parking Bus, Adj 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 Work Zone On Approach No No No No Adj Sat Flow, veh/h/ln 1870 1870 1870 1870 1870 1870 1870 1870 1870 1870 1870 1870 Adj Flow Rate, veh/h 96 368 422 398 208 135 289 479 235 97 461 91 Peak Hour Factor 0.98 0.98 0.98 0.98 0.98 0.98 0.98 0.98 0.98 0.98 0.98 0.98 Percent Heavy Veh, %2 2 2 2 2 2 2 2 2 2 2 2 Cap, veh/h 358 506 661 466 531 345 379 656 320 253 581 114 Arrive On Green 0.27 0.27 0.27 0.18 0.50 0.50 0.15 0.28 0.28 0.06 0.20 0.20 Sat Flow, veh/h 1038 1870 1585 1781 1059 687 1781 2315 1129 1781 2962 581 Grp Volume(v), veh/h 96 368 422 398 0 343 289 367 347 97 275 277 Grp Sat Flow(s),veh/h/ln 1038 1870 1585 1781 0 1747 1781 1777 1667 1781 1777 1766 Q Serve(g_s), s 6.9 16.7 19.7 14.1 0.0 11.3 11.5 17.4 17.5 4.0 13.7 13.9 Cycle Q Clear(g_c), s 6.9 16.7 19.7 14.1 0.0 11.3 11.5 17.4 17.5 4.0 13.7 13.9 Prop In Lane 1.00 1.00 1.00 0.39 1.00 0.68 1.00 0.33 Lane Grp Cap(c), veh/h 358 506 661 466 0 876 379 504 473 253 349 347 V/C Ratio(X)0.27 0.73 0.64 0.85 0.00 0.39 0.76 0.73 0.73 0.38 0.79 0.80 Avail Cap(c_a), veh/h 400 582 726 551 0 1022 414 649 608 272 477 474 HCM Platoon Ratio 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 Upstream Filter(I)1.00 1.00 1.00 1.00 0.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 Uniform Delay (d), s/veh 27.3 30.9 21.6 19.8 0.0 14.4 24.4 30.1 30.2 27.9 35.6 35.7 Incr Delay (d2), s/veh 0.6 4.5 2.0 11.8 0.0 0.4 7.6 3.0 3.3 1.0 6.1 6.6 Initial Q Delay(d3), s/veh 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 %ile BackOfQ(95%),veh/ln 3.1 12.6 11.7 11.2 0.0 7.7 9.3 12.2 11.7 3.2 10.7 10.8 Unsig. Movement Delay, s/veh LnGrp Delay(d), s/veh 27.9 35.4 23.6 31.6 0.0 14.8 31.9 33.1 33.5 28.8 41.8 42.3 LnGrp LOS C D C C B C C C C D D Approach Vol, veh/h 886 741 1003 649 Approach Delay, s/veh 29.0 23.8 32.9 40.1 Approach LOS C C C D Timer - Assigned Phs 1 2 3 4 5 6 8 Phs Duration (G+Y+Rc), s 10.0 31.4 21.5 30.2 18.2 23.3 51.7 Change Period (Y+Rc), s 4.5 5.0 4.5 5.0 4.5 5.0 5.0 Max Green Setting (Gmax), s 6.5 34.0 21.5 29.0 15.5 25.0 54.5 Max Q Clear Time (g_c+I1), s 6.0 19.5 16.1 21.7 13.5 15.9 13.3 Green Ext Time (p_c), s 0.0 4.0 1.0 3.5 0.2 2.4 3.4 Intersection Summary HCM 7th Control Delay, s/veh 31.2 HCM 7th LOS C Notes User approved pedestrian interval to be less than phase max green. 301 HCM 7th Signalized Intersection Summary 3: Duff Ave & Lincoln Way 05/21/2025 PM Peak 2050 -Build 8:50 am 10/25/2024 Baseline Synchro 12 Report Page 1 Movement EBL EBT EBR WBL WBT WBR NBL NBT NBR SBL SBT SBR Lane Configurations Traffic Volume (veh/h)74 328 404 378 198 145 296 443 176 123 489 91 Future Volume (veh/h)74 328 404 378 198 145 296 443 176 123 489 91 Initial Q (Qb), veh 0 0 0 0 0 0 0 0 0 0 0 0 Lane Width Adj.1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 Ped-Bike Adj(A_pbT)1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 Parking Bus, Adj 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 Work Zone On Approach No No No No Adj Sat Flow, veh/h/ln 1870 1870 1870 1870 1870 1870 1870 1870 1870 1870 1870 1870 Adj Flow Rate, veh/h 78 345 425 398 208 153 312 466 185 129 515 96 Peak Hour Factor 0.95 0.95 0.95 0.95 0.95 0.95 0.95 0.95 0.95 0.95 0.95 0.95 Percent Heavy Veh, %2 2 2 2 2 2 2 2 2 2 2 2 Cap, veh/h 336 484 648 455 488 359 378 752 296 288 635 118 Arrive On Green 0.26 0.26 0.26 0.18 0.49 0.49 0.15 0.30 0.30 0.06 0.21 0.21 Sat Flow, veh/h 1021 1870 1585 1781 1001 737 1781 2490 981 1781 2992 555 Grp Volume(v), veh/h 78 345 425 398 0 361 312 332 319 129 305 306 Grp Sat Flow(s),veh/h/ln 1021 1870 1585 1781 0 1738 1781 1777 1694 1781 1777 1770 Q Serve(g_s), s 6.1 16.8 21.7 15.6 0.0 13.4 13.1 16.0 16.2 5.7 16.3 16.5 Cycle Q Clear(g_c), s 6.1 16.8 21.7 15.6 0.0 13.4 13.1 16.0 16.2 5.7 16.3 16.5 Prop In Lane 1.00 1.00 1.00 0.42 1.00 0.58 1.00 0.31 Lane Grp Cap(c), veh/h 336 484 648 455 0 848 378 537 512 288 377 376 V/C Ratio(X)0.23 0.71 0.66 0.88 0.00 0.43 0.83 0.62 0.62 0.45 0.81 0.82 Avail Cap(c_a), veh/h 358 524 682 474 0 904 378 658 627 288 498 496 HCM Platoon Ratio 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 Upstream Filter(I)1.00 1.00 1.00 1.00 0.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 Uniform Delay (d), s/veh 29.7 33.7 23.9 22.1 0.0 16.6 25.5 29.9 30.0 28.9 37.5 37.5 Incr Delay (d2), s/veh 0.5 4.7 2.5 16.7 0.0 0.5 14.0 1.2 1.3 1.1 7.3 7.7 Initial Q Delay(d3), s/veh 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 %ile BackOfQ(95%),veh/ln 2.8 12.8 12.9 12.9 0.0 8.9 11.1 11.2 10.9 4.5 12.4 12.5 Unsig. Movement Delay, s/veh LnGrp Delay(d), s/veh 30.2 38.4 26.4 38.8 0.0 17.0 39.5 31.1 31.3 29.9 44.8 45.2 LnGrp LOS C D C D B D C C C D D Approach Vol, veh/h 848 759 963 740 Approach Delay, s/veh 31.6 28.4 33.9 42.4 Approach LOS C C C D Timer - Assigned Phs 1 2 3 4 5 6 8 Phs Duration (G+Y+Rc), s 11.0 35.2 22.9 30.9 20.0 26.2 53.8 Change Period (Y+Rc), s 5.0 5.0 5.0 5.0 5.0 5.0 5.0 Max Green Setting (Gmax), s 6.0 37.0 19.0 28.0 15.0 28.0 52.0 Max Q Clear Time (g_c+I1), s 7.7 18.2 17.6 23.7 15.1 18.5 15.4 Green Ext Time (p_c), s 0.0 4.0 0.3 2.2 0.0 2.7 3.5 Intersection Summary HCM 7th Control Delay, s/veh 34.0 HCM 7th LOS C Notes User approved pedestrian interval to be less than phase max green. 302 HCM 7th Signalized Intersection Summary 3: Duff Ave & Lincoln Way 06/30/2025 Midday Peak 2027 -Build 10:08 am 06/30/2025 Baseline Synchro 12 Report Page 1 Movement EBL EBT EBR WBL WBT WBR NBL NBT NBR SBL SBT SBR Lane Configurations Traffic Volume (veh/h)76 292 335 317 166 108 272 451 221 89 421 84 Future Volume (veh/h)76 292 335 317 166 108 272 451 221 89 421 84 Initial Q (Qb), veh 0 0 0 0 0 0 0 0 0 0 0 0 Lane Width Adj.1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 Ped-Bike Adj(A_pbT)1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 Parking Bus, Adj 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 Work Zone On Approach No No No No Adj Sat Flow, veh/h/ln 1870 1870 1870 1870 1870 1870 1870 1870 1870 1870 1870 1870 Adj Flow Rate, veh/h 78 298 342 323 169 110 278 460 226 91 430 86 Peak Hour Factor 0.98 0.98 0.98 0.98 0.98 0.98 0.98 0.98 0.98 0.98 0.98 0.98 Percent Heavy Veh, %2 2 2 2 2 2 2 2 2 2 2 2 Cap, veh/h 364 462 623 468 496 323 406 664 324 276 583 116 Arrive On Green 0.25 0.25 0.25 0.16 0.47 0.47 0.15 0.29 0.29 0.06 0.20 0.20 Sat Flow, veh/h 1100 1870 1585 1781 1058 689 1781 2315 1129 1781 2955 587 Grp Volume(v), veh/h 78 298 342 323 0 279 278 352 334 91 257 259 Grp Sat Flow(s),veh/h/ln 1100 1870 1585 1781 0 1746 1781 1777 1667 1781 1777 1765 Q Serve(g_s), s 4.5 11.1 13.0 9.7 0.0 7.8 9.0 13.7 13.8 3.1 10.5 10.7 Cycle Q Clear(g_c), s 4.5 11.1 13.0 9.7 0.0 7.8 9.0 13.7 13.8 3.1 10.5 10.7 Prop In Lane 1.00 1.00 1.00 0.39 1.00 0.68 1.00 0.33 Lane Grp Cap(c), veh/h 364 462 623 468 0 820 406 510 478 276 351 348 V/C Ratio(X)0.21 0.65 0.55 0.69 0.00 0.34 0.68 0.69 0.70 0.33 0.73 0.74 Avail Cap(c_a), veh/h 504 699 824 668 0 1226 501 778 730 324 572 568 HCM Platoon Ratio 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 Upstream Filter(I)1.00 1.00 1.00 1.00 0.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 Uniform Delay (d), s/veh 23.7 26.2 18.2 16.9 0.0 13.0 19.8 24.6 24.7 23.1 29.2 29.3 Incr Delay (d2), s/veh 0.4 2.2 1.1 2.6 0.0 0.3 2.8 1.7 1.8 0.7 3.0 3.1 Initial Q Delay(d3), s/veh 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 %ile BackOfQ(95%),veh/ln 2.1 8.7 8.0 7.0 0.0 5.1 6.9 9.7 9.3 2.4 8.2 8.3 Unsig. Movement Delay, s/veh LnGrp Delay(d), s/veh 24.1 28.3 19.3 19.5 0.0 13.4 22.6 26.3 26.5 23.8 32.2 32.4 LnGrp LOS C C B B B C C C C C C Approach Vol, veh/h 718 602 964 607 Approach Delay, s/veh 23.6 16.6 25.3 31.0 Approach LOS C B C C Timer - Assigned Phs 1 2 3 4 5 6 8 Phs Duration (G+Y+Rc), s 8.9 27.3 17.3 24.2 15.9 20.3 41.4 Change Period (Y+Rc), s 4.5 5.0 4.5 5.0 4.5 5.0 5.0 Max Green Setting (Gmax), s 6.5 34.0 21.5 29.0 15.5 25.0 54.5 Max Q Clear Time (g_c+I1), s 5.1 15.8 11.7 15.0 11.0 12.7 9.8 Green Ext Time (p_c), s 0.0 4.2 1.1 4.2 0.3 2.6 2.7 Intersection Summary HCM 7th Control Delay, s/veh 24.3 HCM 7th LOS C Notes User approved pedestrian interval to be less than phase max green. 303 HCM 7th Signalized Intersection Summary 3: Duff Ave & Lincoln Way 06/30/2025 PM Peak 2027 -Build 9:56 am 06/30/2025 Baseline Synchro 12 Report Page 1 Movement EBL EBT EBR WBL WBT WBR NBL NBT NBR SBL SBT SBR Lane Configurations Traffic Volume (veh/h)60 266 327 307 161 118 285 426 170 115 456 85 Future Volume (veh/h)60 266 327 307 161 118 285 426 170 115 456 85 Initial Q (Qb), veh 0 0 0 0 0 0 0 0 0 0 0 0 Lane Width Adj.1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 Ped-Bike Adj(A_pbT)1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 Parking Bus, Adj 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 Work Zone On Approach No No No No Adj Sat Flow, veh/h/ln 1870 1870 1870 1870 1870 1870 1870 1870 1870 1870 1870 1870 Adj Flow Rate, veh/h 63 280 344 323 169 124 300 448 179 121 480 89 Peak Hour Factor 0.95 0.95 0.95 0.95 0.95 0.95 0.95 0.95 0.95 0.95 0.95 0.95 Percent Heavy Veh, %2 2 2 2 2 2 2 2 2 2 2 2 Cap, veh/h 343 443 615 456 459 337 406 723 287 320 634 117 Arrive On Green 0.24 0.24 0.24 0.16 0.46 0.46 0.15 0.29 0.29 0.07 0.21 0.21 Sat Flow, veh/h 1086 1870 1585 1781 1002 736 1781 2485 985 1781 2995 552 Grp Volume(v), veh/h 63 280 344 323 0 293 300 319 308 121 284 285 Grp Sat Flow(s),veh/h/ln 1086 1870 1585 1781 0 1738 1781 1777 1693 1781 1777 1771 Q Serve(g_s), s 3.9 11.2 14.2 10.7 0.0 9.2 10.4 13.0 13.2 4.4 12.5 12.7 Cycle Q Clear(g_c), s 3.9 11.2 14.2 10.7 0.0 9.2 10.4 13.0 13.2 4.4 12.5 12.7 Prop In Lane 1.00 1.00 1.00 0.42 1.00 0.58 1.00 0.31 Lane Grp Cap(c), veh/h 343 443 615 456 0 796 406 517 493 320 376 375 V/C Ratio(X)0.18 0.63 0.56 0.71 0.00 0.37 0.74 0.62 0.62 0.38 0.75 0.76 Avail Cap(c_a), veh/h 449 625 769 572 0 1079 456 785 748 320 594 592 HCM Platoon Ratio 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 Upstream Filter(I)1.00 1.00 1.00 1.00 0.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 Uniform Delay (d), s/veh 25.9 28.7 20.0 18.8 0.0 14.8 20.8 25.7 25.7 23.4 31.0 31.0 Incr Delay (d2), s/veh 0.4 2.1 1.1 3.7 0.0 0.4 5.6 1.2 1.3 0.7 3.1 3.2 Initial Q Delay(d3), s/veh 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 %ile BackOfQ(95%),veh/ln 1.8 8.9 8.8 8.0 0.0 6.2 8.3 9.3 9.1 3.4 9.5 9.6 Unsig. Movement Delay, s/veh LnGrp Delay(d), s/veh 26.2 30.8 21.2 22.5 0.0 15.2 26.4 26.9 27.0 24.1 34.0 34.2 LnGrp LOS C C C C B C C C C C C Approach Vol, veh/h 687 616 927 690 Approach Delay, s/veh 25.6 19.0 26.8 32.4 Approach LOS C B C C Timer - Assigned Phs 1 2 3 4 5 6 8 Phs Duration (G+Y+Rc), s 11.0 29.4 18.5 24.9 17.6 22.7 43.4 Change Period (Y+Rc), s 5.0 5.0 5.0 5.0 5.0 5.0 5.0 Max Green Setting (Gmax), s 6.0 37.0 19.0 28.0 15.0 28.0 52.0 Max Q Clear Time (g_c+I1), s 6.4 15.2 12.7 16.2 12.4 14.7 11.2 Green Ext Time (p_c), s 0.0 4.0 0.8 3.6 0.2 3.0 2.8 Intersection Summary HCM 7th Control Delay, s/veh 26.2 HCM 7th LOS C Notes User approved pedestrian interval to be less than phase max green. 304 APPENDIX E CORRIDOR VOLUME ANALYSIS 305 Strand Associates, Inc.DRAFT AADT Volume Information provided by City of Ames 2023 AADT 2050 AADT Lincoln Way and Grand Ave Lincoln Way and Duff Ave Lincoln Way and Sondrol AveAADT AADT AADT Lincoln Way and Grand Ave Lincoln Way and Duff Ave Lincoln Way and Sondrol Ave 14,800 AADT AADT 10,300 15,428 13,054 13,966 AADT 9,900 306 Strand Associates, Inc.DRAFT ADT Volume Information provided by Cherry Ave Extention TIA EB WB EB WB 5692 5942 6668 7424 EB WB EB WB 6826 6868 8247 8994 666 687 17 213 17 142 EB WB EB WB 8686 8888 8777 9574 666 687 203 266 219 200 EB WB EB WB 1860 2020 530 580 0 0 186 53 202 58 2022 Volumes Lincoln Way and Cherry AveADT ADT 11,634 14,092 2045 Volumes - No Development Lincoln Way and Cherry AveADT ADT 13,694 17,241 Lincoln Way and Cherry Ave Lincoln Way and Cherry Ave Lincoln Way and Cherry Ave Development Volumes Only Lincoln Way and Cherry AveADT ADT 3,880 1,110 2045 Volumes - With Development Lincoln Way and Cherry AveADT ADT 17,574 18,351 307 Strand Associates, Inc.DRAFT EB WB EB WB EB WB EB WB EB WB EB WB EB WB X X X X X X X X X X X X X X EB WB EB WB 8686 8888 8777 9574 EB WB EB WB 1860 2020 530 580 2045 Volumes - With Development Lincoln Way and Cherry Ave 2050 AADT Lincoln Way and Grand Ave Lincoln Way and Duff Ave Lincoln Way and Sondrol Ave Lincoln Way and Cherry Ave Development Volumes Only Lincoln Way and Sondrol Ave 2050 AADT with Trip Volumes Lincoln Way and Grand Ave Lincoln Way and Duff Ave Lincoln Way and Cherry Ave 308 Strand Associates, Inc DRAFT To East of Intersection (EB) From East of Intersection (WB) To East of Intersection (EB) From East of Intersection (WB)Time To East of Intersection (EB) From East of Intersection (WB) To East of Intersection (EB) From East of Intersection (WB) To East of Intersection (EB) From East of Intersection (WB) 0:00:00 9.8 11 11.368 13.86 0:15:00 10 9 11.6 11.34 0:30:00 8.8 10 10.208 12.6 0:45:00 8.8 7 10.208 8.82 1:00:00 6 6 6.96 7.56 1:15:00 6 5 6.96 6.3 1:30:00 5.8 5 6.728 6.3 1:45:00 6 8 6.96 10.08 2:00:00 6 5 6.96 6.3 2:15:00 5 4.8 5.8 6.048 2:30:00 5 4 5.8 5.04 2:45:00 4 4 4.64 5.04 3:00:00 4 4.8 4.64 6.048 3:15:00 4.8 4 5.568 5.04 3:30:00 6 7 6.96 8.82 3:45:00 7 8 8.12 10.08 4:00:00 8.8 5 10.208 6.3 4:15:00 10.8 4 12.528 5.04 4:30:00 16 6 18.56 7.56 4:45:00 15 8 17.4 10.08 5:00:00 11.8 8 13.688 10.08 5:15:00 12.8 11 14.848 13.86 5:30:00 18 12 20.88 15.12 5:45:00 34 24 39.44 30.24 6:00:00 28.8 24 33.408 30.24 6:15:00 39.6 28 45.936 35.28 6:30:00 56.8 37 65.888 46.62 6:45:00 73.8 49 85.608 61.74 7:00:00 61 55.8 70.76 70.308 7:15:00 71 72.8 82.36 91.728 7:30:00 83.8 81 97.208 102.06 7:45:00 99.8 103 115.768 129.78 8:00:00 89.6 92.8 103.936 116.928 8:15:00 81 94.8 93.96 119.448 8:30:00 77 100.6 89.32 126.756 8:45:00 78.6 92.6 91.176 116.676 9:00:00 74.6 88.8 86.536 111.888 9:15:00 77.6 88 90.016 110.88 9:30:00 80.8 93.8 93.728 118.188 9:45:00 87 93 100.92 117.18 10:00:00 96.6 97.6 112.056 122.976 10:15:00 96 96 111.36 120.96 10:30:00 98.6 100.8 114.376 127.008 10:45:00 99 102 114.84 128.52 11:00:00 110.8 120 128.528 151.2 11:15:00 119.8 121.6 138.968 153.216 11:30:00 130.8 131.8 151.728 166.068 11:45:00 134.6 139.6 156.136 175.896 12:00:00 138 166.6 160.08 209.916 12:15:00 150.6 145.4 174.696 183.204 12:30:00 153 134 177.48 168.84 12:45:00 152.4 130.8 176.784 164.808 13:00:00 145 124.8 168.2 157.248 13:15:00 133 115.8 154.28 145.908 13:30:00 128.4 115.6 148.944 145.656 13:45:00 123.6 108.8 143.376 137.088 14:00:00 127.8 115.8 148.248 145.908 14:15:00 127.6 108.6 148.016 136.836 14:30:00 127.6 108.8 148.016 137.088 14:45:00 125.8 107.8 145.928 135.828 15:00:00 124 131.6 143.84 165.816 15:15:00 122.8 114.8 142.448 144.648 15:30:00 129 132.8 149.64 167.328 15:45:00 129 122.8 149.64 154.728 16:00:00 146.6 132 170.056 166.32 16:15:00 138 124.6 160.08 156.996 16:30:00 142.8 136.8 165.648 172.368 16:45:00 131 136.8 151.96 172.368 17:00:00 140.8 164.6 163.328 207.396 17:15:00 127.8 133.4 148.248 168.084 17:30:00 115 125.8 133.4 158.508 17:45:00 102.6 102.8 119.016 129.528 18:00:00 97.6 93.4 113.216 117.684 18:15:00 90 83.8 104.4 105.588 18:30:00 84 68.6 97.44 86.436 18:45:00 74.8 62.6 86.768 78.876 19:00:00 69.8 60 80.968 75.6 19:15:00 73.6 53.8 85.376 67.788 19:30:00 71.6 46.8 83.056 58.968 19:45:00 65 44 75.4 55.44 20:00:00 56 42 64.96 52.92 20:15:00 49 41.4 56.84 52.164 20:30:00 50 35 58 44.1 20:45:00 45 31.8 52.2 40.068 21:00:00 40.8 32.8 47.328 41.328 21:15:00 34.8 30.8 40.368 38.808 21:30:00 30 28.8 34.8 36.288 21:45:00 28 28.6 32.48 36.036 22:00:00 25 29 29 36.54 22:15:00 24 25 27.84 31.5 22:30:00 20.8 19.8 24.128 24.948 22:45:00 20.8 15.8 24.128 19.908 23:00:00 16.8 20.8 19.488 26.208 23:15:00 13.8 14 16.008 17.64 23:30:00 12 10 13.92 12.6 16% 75 77 274 231 189 181 127 129 632 685 463 435 375 308 647 591 647 656 708 692 635 664 749 745 672 619 412 474 413 465 501 517 92 71 237 179 389 393 28 27 29 31 59 32 2050 Cherry Ave TIA Volumes 53 54 35 35 2050 Cherry Ave TIA Volumes 55 60 36 39 22 24 116 126 95 103 74 80 142 154 149 161 145 158 155 168 142 154 138 150 93 101 110 120 139 151 41 73 80 85 93 90 53 53 15 17 11 11 8 9 7 7 8 9 15 16 38 205 200 151 134 121 531 487 527 347 309 465 509 441 505 502 397 496 513 594 577 313 327 381 320 364 23 77 55 199 138 24 20 18 22 24 24 51 316 391 530 559 280 91 19:00:00 20:00:00 21:00:00 22:00:00 23:00:00 14:00:00 15:00:00 16:00:00 17:00:00 18:00:00 9:00:00 10:00:00 11:00:00 12:00:00 13:00:00 2050 Combo of 26%, 8%, and 4.5% 38 37 2050 Hourly 0:00:00 1:00:00 2:00:00 3:00:00 4:00:00 5:00:00 6:00:00 7:00:00 8:00:00 2025 Time 0:00:00 4:48:00 309 APPENDIX F PROPOSED IMPROVEMENT AND OPCC 310 DU F F A V E DE S M O I N E S A V E SU M M E R A V E PLOT SCALE :1IN:60FTLAYOUT NAME - Plan 1 IN 60 FT E L I N C O L N W A Y & D U F F A V E I N T E R S E C T I O N L A Y O U T 1 A S S O C I A T E S® SHEET JOB NO. PROJECT MGR. NO . RE V I S I O N S DA T E : KRH 4429.016 ST O R Y C O U N T Y , I O W A CI T Y O F A M E S PR O J E C T N O . EA S T L I N C O L N W A Y C O R R I D O R S T U D Y 285' TURN BAY 12 3 . 4 9 ' T U R N B A Y 74' TURN BAY 10:1 TAPER LEGEND EXISTING PAVEMENT MARKINGS PROPOSED 8-INCH PM (WHITE) PROPOSED 6-INCH PM (YELLOW) PROPOSED STOP BAR (WHITE) PROPOSED ARROW (WHITE) PROPOSED PEDESTRIAN PATH PROPOSED SEEDED TERRACE SIGNALIZED INTERSECTION 11 0 ' T U R N B A Y 311 ONLY E LINCOLN WAY DU F F A V E DE S M O I N E S A V E SU M M E R A V E EA S T A V E HI G H A V E CE N T E R A V E KI N G S B U R Y A V E CH E R R Y A V E CI T Y W E L L A C C E S S SO N D R O L A V E SK U N K R I V E R BO U R N E A V E BO U R N E A V E PROPOSED CROSSING WITH REFUGE ISLAND PROPOSED CROSSING WITH REFUGE ISLANDPROPOSED CROSSING WITH REFUGE ISLAND E 2ND ST PLOT SCALE :1IN:20FT 312 City of Ames PROJECT PRELIMINARY OPINION OF PROBABLE CONSTRUCTION COSTS: Item Description Unit Unit Price Total Price Mobilization 1 LS 150,000.00$150,000.00$ Construction Staking 1 LS 25,000.00$25,000.00$ Traffic Control 1 LS 35,000.00$35,000.00$ Construction Material Testing 1 LS 7,500.00$7,500.00$ Pavement Removal 23521 SY 9.00$211,693.00$ Subgrade Preparation 18060 SY 3.00$54,180.00$ Subbase 18060 SY 15.00$270,900.00$ Subdrain 8041 LF 25.00$201,025.00$ 9" Concrete Pavement 16129 SY 72.00$1,161,256.00$ Sidewalk/Path 3433 SY 60.00$205,993.33$ Pedestrian Ramps 25 EACH 3,000.00$75,000.00$ Pavement Markings (Yellow)9577 LF 2.00$19,154.00$ Pavement Markings (White)1709 LF 2.00$3,418.00$ Pavement Markings (SYMBOL)35 EACH 800.00$28,000.00$ Seeding, Fertilizer, and Mulch - Type 1 Lawn 1 AC 5,000.00$5,000.00$ Erosion Control 1 LS 9,500.00$9,500.00$ Storm Sewer Removal/Replacement (Cross Runs)500 LF 200.00$100,000.00$ Sanitary Sewer Structure Modifications 1 LS 25,000.00$25,000.00$ Sub-Total 2,587,619.33$ Construction Contingency (20%)517,523.87$ Right-of-Way Acquisition (Not Anticipated)-$ Estimated Project Costs 3,105,143.20$ Prepared by FOX Strand 414 S. 17th Street, Ste. 107, Ames, IA 50010 East Lincoln Way Conversion of East Lincoln Way from a four-lane undivided roadway to a three-lane roadway with a Two-Way Left-Turn Lane. Note: These concept level costs are presented for planning purposes only and are not based on actual design. 313 APPENDIX G PUBLIC INVOLVEMENT SUMMARY 314 315 316 317 318 319 320 321 322 323 324 325 Responses Count Many say there are no current concerns/operates well Hard to turn (left turns off and left turns on)109 Pedestrian uncomfortable/unsafe 58 Congestion 48 Not comfortable to bike 31 Train = bad (backups)11 Speeding on the road is a concern 8 Left turn arrows (waiting)6 Left turn signals are good and work 6 Signal timing (needs improvement)5 Entering businesses is difficult 4 General safety concern 4 Would appreciate right turn lanes at Duff 3 Want all turn lanes possible 3 Cars blocking intersections 3 Blindspots/visibility overall 3 People running lights 3 Avoid visiting businesses on road due to traffic concerns 2 Limited Cyride access 2 Aesthetics 2 Busy seasonally 1 Road condition (needs repair)1 Visibilty at intersection to see traffic coming from the east 1 Question 4 Summary Do you have any concerns with the operation of the existing roadway? (Ex: congestion, hard to turn left from Lincoln Way, hard to turn left onto Lincoln Way, uncomfortable for pedestrians) 326 Responses Count Concern for congestion from lane reduction 134 Believe there is not significant enough bike/ped usage to warrant 50 Large vehicle concern (trucks, tractors) (turning, want to be able to pass them)25 Like the addition of more pedestrian space/ shared use path 24 General support 22 Concern for increase in crashes 21 ISU events/traffic concern 16 Appreciate bike path (including concern for speed of vehicles making unsafe)14 Want more lanes/ like turn lane without decreasing thru lanes 12 Turning in and out of local businesses (make more difficult) (left turns in general)10 Concern for turning lane being used as passing lane/misuse 9 Need/expense (believe unwarranted)6 Traffic backup due to trains (concerned this would make that worse/interact with that congestion)5 Appreciate possibility of it having a traffic calming affect 5 Believe it would making turning into businesses/side streets EASIER 4 Improve signal timing rather than decrease lanes 4 Access to local businesses/hope for further development along road 3 Concerns bike lane wouldn’t be protected enough (vehicle conflict)3 Ped Crossing concerns (will it be included/safe enough)3 Want to be able to pass slow vehicles 3 Cyride (bus)3 Concern for impact to local businesses (decrease usage)2 Want repave/resurface improvement to roads (and that’s all they want done)2 Proposed lanes too wide (speeding/safety concern)2 Want a roundabout 2 Concern for traffic redistribution to other roads 1 Question 6 Summary Do you have comments/questions about the proposed 3-lane with TWLTL roadway typical section? 327 Responses Count Near Duff Ave intersection 8 Ped bridges suggested 7 At stoplights (only)6 Any 3 Dayton Intersection/east end 3 Concern for midblock crossings 3 Grand and Lincolnway 2 By the businesses 2 Crosswalks, give pedestrains more priority 1 Between East and Des Moines 1 West of Duff and Lincoln Way intersection 1 East Ave 1 Near Cherry Ave 1 Kellog 1 Anything on north side of roadway 1 Noted it was out of scope but near the CyRide yellow line 1 Question 10 Summary Are there other locations where you would be interested in seeing pedestrian crossing improvements along the East Lincoln Way study corridor? 328 Responses Count Separated shared use path/ bike path in general 19 Fix existing 6 Full end to end of Lincoln Way bike path 5 Widen sidewalk only 5 Safety accomodations to warn drivers along corridor (specifically flashing overhead lights)4 East second street, connect through to (bike/path)3 Aesthetics/shade 3 Dayton/Duff 3 River bike path extension 2 Path on north side of roadway 2 Bike lane on road 2 Bike/mixed connection to Skunk River facilities/path 2 Sidewalks on south side from Skunk River 1 Shared use path to Bourne/3rd and 5th 1 Crossing at East Ave 1 Connection to Ioway Creek mixed use path 1 Between Dayton and Alexander Avenue 1 Are there any other bicycle or pedestrian accommodations that you would like to see along the East Lincoln Way corridor? Question 11 Summary 329 Responses Count Railroad causes problems to intersection 40 Long waits between lights (long cycle lengths/poor light timing)25 Turning (left) difficult 20 Need turn lanes 20 Pedestrian crossing unfavorable 12 Turn lights not long enough 8 Sidestreet or business turns next to intersection are difficult to complete 4 Lefts and Rights at intersections have long queues 4 North/South works, East/West doesn’t as much 3 Peak times and game days queues don’t clear in a cycle 3 Signals separated 2 NB and SB straight and turning traffic needs longer time to clear at intersection 1 Motorists don’t look for bike or pedestrians 1 Traffic volume and delay vary based on ISU 1 Manhole at east side of intersection that people avoid 1 Provide additional description of the operational issues with the existing Duff Avenue and Lincoln Way intersection. Question 13 Summary 330 Responses Count Interseciton is fine the way it is 31 Seems like it will allow better traffic flow 19 Not sure one lane on East Lincoln Way will be enough 16 Dedicated turn lanes are good, but not if a through lane is lost 9 Train/railroad crossing concern 8 One lane will make turns harder 8 Use money on other roads 6 Add right turn lanes for all approaches 6 Concern for ISU traffic/visitors (confusion)5 Consider a roundabout 5 Push road that goes toward Target all the way through?4 Will help east/west commuters 3 Don’t add the bicycle and pedestrian area, no one uses it 3 Dislike for shared turning movements with through lane 2 Clearly mark crosswalks 2 Eastbound right turn will reduce queues 2 Will not help make pedestrian crossings safer 2 Ped/bike advance crossing signal 1 Bus route concern- adversely affect operations of Lincoln Way 1 Necessary for more N/S routes in the area 1 Suggest dedicated bus lanes 1 Concern for configuration of intersection for large truck turns 1 Two through lanes with single and dual left-turns would be needed 1 Just resurface the road 1 Would cause more crashes 1 Provide additional comments/questions for the revised Duff Avenue intersection. Question 15 Summary 331 Responses Count Do not make changes 36 Focus this money/attention to other corridors 13 Provide additonal connections 11 Don’t improve pedestrian accomodations, there are none there 4 Pot holes/ resurface 3 Push through bike path connection pat Skunk River 3 Make Lincoln Way 5 lanes 3 Prioritize ped/bike improvements 2 Interest in development along Lincoln Way 2 sidewalk between Dayton Avenue and Alexander Avenue on East Lincoln Way 2 Elevated pedestrian crossing at Duff 2 Change how the lights work 2 Put a roundabout in 2 Flashing lights to warn of peds 1 Aesthetics interest (make it look nicer)1 Duff NB to Lincoln Way WB might not be in scope, but I believe that is the biggest problem with the intersection 1 Do you have any other comments you would like to provide related to the East Lincoln Way corridor from South Duff Avenue to the South Skunk River Bridge? Once you are satisfied with all survey responses, please click the submit button below. Question 16 Summary 332 333 334 335 336 337 338 339 APPENDIX H SE CONNECTOR & DEVELOPMENT SCENARIO ANALYSIS 340 City of Ames, Iowa East Lincoln Way Corridor Report Appendix H–SE Connector & Development Scenario Analysis Prepared by Strand Associates, Inc.H-1 S:\MAD\4400--4499\4429\016\Designs-Studies-Reports\Report\Appendix H_SE Connector Analysis.docx\091525 H.01 SE CONNECTOR TIA ANALYSIS A.East Lincoln Way Corridor Corridor wide updated volumes and forecasts were provided by the City to reflect the updated demand model in Spring 2025. In addition, a Traffic Impact Analysis (TIA) was provided detailing the extension of a roadway to East Lincoln Way from the south, which would be located about 1650 feet east of Duff Avenue. This extension provides a connection to 3rd Street and 5th Street along with plans for developments that will get access from this extension. A sizable amount of the traffic generated by the development would likely use this new connector. Therefore, additional analysis was performed to determine if the existing proposed corridor improvements would still suffice. Figure 1 below is a location map from the TIA report. 1.Daily Volume Analysis The Cherry Avenue TIA details anticipated volumes going to and from Cherry Avenue that would use East Lincoln Way as access to Cherry Avenue. The TIA included estimated daily volumes that the proposed development would generate. These generated volumes were added to the 2050 corridor forecasts to get an estimated 2050 plus Cherry Avenue development daily traffic volumes. The sum ended up being under 17,000 vehicles per day (vpd) for East Lincoln Way between Duff Avenue and Cherry Avenue, and under 14,200-15,100 vpd between Cherry Avenue and the Skunk River Bridge. Figure 1 SE Connector Extension Layout 341 City of Ames, Iowa East Lincoln Way Corridor Report Appendix H–SE Connector & Development Scenario Analysis Prepared by Strand Associates, Inc.H-2 S:\MAD\4400--4499\4429\016\Designs-Studies-Reports\Report\Appendix H_SE Connector Analysis.docx\091525 The FHWA Road Diet Informational Guide details in Section 3.3.5 that roadways with 20,000 or less vpd in Average Daily Traffic (ADT) may be good candidates for a Road Diet. The document details that some studies have shown that roadways up to 23,000-25,000 vpd can work, so the estimated ADT of 17,000 for East Lincoln Way is anticipated to be acceptable for a Road Diet. More details can be found in Attachment 1 within this Appendix. 2.Hourly Volume Analysis In addition to the daily volumes, hourly volumes were analyzed to evaluate if the Cherry Avenue TIA volumes will be below typical Road Diet lane capacities. The City provided 15 minute counts of the Lincoln Way and Duff Avenue intersection. Those volumes were summed and grown (using the same growth percentages as the Peak Hour Counts) to become estimated hourly volumes for East Lincoln Way between Duff Avenue and High Avenue. The Cherry Avenue volumes were also added based on the demand profile of the estimated East Lincoln Way hourly volumes. The estimated hourly volumes peak at around 750 vehicles per hour (vph) at the highest, which is well under the 1,500 vph limit for Road Diets according to FHWA. More details can be found in Attachment 2 within this Appendix. 342 City of Ames, Iowa East Lincoln Way Corridor Report Appendix H–SE Connector & Development Scenario Analysis Prepared by Strand Associates, Inc.H-3 S:\MAD\4400--4499\4429\016\Designs-Studies-Reports\Report\Appendix H_SE Connector Analysis.docx\091525 B.Lincoln Way and Duff Avenue Intersection The generated traffic from the Cherry Avenue TIA was analyzed at the Lincoln Way and Duff Avenue intersection. The peak volume generated by the site likely would happen during the PM peak hour, so the Cherry Avenue TIA volumes were added to the westbound through, westbound right-turn, southbound left-turn, and northbound right-turn movements of the 2050 Build PM peak hour scenario. Modeling of the Alternative 2.5 geometry at Lincoln Way and Duff Avenue will have poorer operations than the base volumes with eastbound through and westbound left-turn operating at LOS E. Table 1 details the operations of 2050 Build PM peak hour with the generated Cherry Avenue TIA traffic. More details can be found in Attachment 3 of this Appendix. A 3rd Build Alternative (Alternative 3) was developed to address poor operations at the Lincoln Way and Duff Avenue intersection with the Cherry Avenue TIA volumes added. It is similar to Alternative 2.5 but it expands the westbound left-turn to be a dual left turn, and updates eastbound and westbound left- turns to be protected only phasing. Figure 1 visualizes the Alternative 3 geometry. Table 1 Lincoln and Duff 2050 Build Conditions with Cherry Avenue - Alt 2.5 343 City of Ames, Iowa East Lincoln Way Corridor Report Appendix H–SE Connector & Development Scenario Analysis Prepared by Strand Associates, Inc.H-4 S:\MAD\4400--4499\4429\016\Designs-Studies-Reports\Report\Appendix H_SE Connector Analysis.docx\091525 Figure 2 Alternative 3 Layout 344 City of Ames, Iowa East Lincoln Way Corridor Report Appendix H–SE Connector & Development Scenario Analysis Prepared by Strand Associates, Inc.H-5 S:\MAD\4400--4499\4429\016\Designs-Studies-Reports\Report\Appendix H_SE Connector Analysis.docx\091525 Synchro operations for Alternative 3 are slightly better than Alternative 2.5 for the 2050 PM peak hour volumes including generated traffic from Cherry Avenue. The main improvement is that westbound left- turn improves from LOS E to LOS D operation. Table 2 details the HCM 7 operations. More details can be found in Attachment 4 within this Appendix. C.Lincoln Way and Cherry Avenue Intersection The Lincoln Way and Cherry Avenue Intersection was analyzed in 2050 Build conditions based on the volumes from the TIA while being balanced along Lincoln Way between Duff Avenue and Cherry Avenue. The TIA recommended signalizing Lincoln Way and Cherry Avenue at full buildout (2045), and this supplemental analysis agrees with that recommendation for the 2050 Build scenario. 2050 Build operations in the PM Peak (controlling peak) are acceptable according to HCM 7 analysis. Figure 3 details the layout analyzed of Lincoln Way and Cherry Avenue. Table 4 details the HCM 7 operations of the intersection in 2050 Build conditions in the PM Peak. Table 2 Lincoln and Duff 2050 Build Conditions with Cherry Avenue - Alt 3 345 City of Ames, Iowa East Lincoln Way Corridor Report Appendix H–SE Connector & Development Scenario Analysis Prepared by Strand Associates, Inc.H-6 S:\MAD\4400--4499\4429\016\Designs-Studies-Reports\Report\Appendix H_SE Connector Analysis.docx\091525 Figure 3 Lincoln Way and Cherry Avenue Layout Table 3 Lincoln and Cherry 2050 Build Conditions 346 Strand Associates, Inc.DRAFT AADT Volume Information provided by City of Ames 2023 AADT 2050 AADT Lincoln Way and Grand Ave Lincoln Way and Duff Ave Lincoln Way and Sondrol AveAADT AADT AADT Lincoln Way and Grand Ave Lincoln Way and Duff Ave Lincoln Way and Sondrol Ave 14,800 AADT AADT 10,300 15,428 13,054 13,966 AADT 9,900 347 Strand Associates, Inc.DRAFT ADT Volume Information provided by Cherry Ave Extention TIA EB WB EB WB 5692 5942 6668 7424 EB WB EB WB 6826 6868 8247 8994 666 687 17 213 17 142 EB WB EB WB 8686 8888 8777 9574 666 687 203 266 219 200 EB WB EB WB 1860 2020 530 580 0 0 186 53 202 58 2022 Volumes Lincoln Way and Cherry AveADT ADT 11,634 14,092 2045 Volumes - No Development Lincoln Way and Cherry AveADT ADT 13,694 17,241 Lincoln Way and Cherry Ave Lincoln Way and Cherry Ave Lincoln Way and Cherry Ave Development Volumes Only Lincoln Way and Cherry AveADT ADT 3,880 1,110 2045 Volumes - With Development Lincoln Way and Cherry AveADT ADT 17,574 18,351 348 Strand Associates, Inc.DRAFT EB WB EB WB EB WB EB WB EB WB EB WB EB WB X X X X X X X X X X X X X X EB WB EB WB 8686 8888 8777 9574 EB WB EB WB 1860 2020 530 580 2045 Volumes - With Development Lincoln Way and Cherry Ave 2050 AADT Lincoln Way and Grand Ave Lincoln Way and Duff Ave Lincoln Way and Sondrol Ave Lincoln Way and Cherry Ave Development Volumes Only Lincoln Way and Sondrol Ave 2050 AADT with Trip Volumes Lincoln Way and Grand Ave Lincoln Way and Duff Ave Lincoln Way and Cherry Ave 349 Strand Associates, Inc DRAFT To East of Intersection (EB) From East of Intersection (WB) To East of Intersection (EB) From East of Intersection (WB)Time To East of Intersection (EB) From East of Intersection (WB) To East of Intersection (EB) From East of Intersection (WB) To East of Intersection (EB) From East of Intersection (WB) 0:00:00 9.8 11 11.368 13.86 0:15:00 10 9 11.6 11.34 0:30:00 8.8 10 10.208 12.6 0:45:00 8.8 7 10.208 8.82 1:00:00 6 6 6.96 7.56 1:15:00 6 5 6.96 6.3 1:30:00 5.8 5 6.728 6.3 1:45:00 6 8 6.96 10.08 2:00:00 6 5 6.96 6.3 2:15:00 5 4.8 5.8 6.048 2:30:00 5 4 5.8 5.04 2:45:00 4 4 4.64 5.04 3:00:00 4 4.8 4.64 6.048 3:15:00 4.8 4 5.568 5.04 3:30:00 6 7 6.96 8.82 3:45:00 7 8 8.12 10.08 4:00:00 8.8 5 10.208 6.3 4:15:00 10.8 4 12.528 5.04 4:30:00 16 6 18.56 7.56 4:45:00 15 8 17.4 10.08 5:00:00 11.8 8 13.688 10.08 5:15:00 12.8 11 14.848 13.86 5:30:00 18 12 20.88 15.12 5:45:00 34 24 39.44 30.24 6:00:00 28.8 24 33.408 30.24 6:15:00 39.6 28 45.936 35.28 6:30:00 56.8 37 65.888 46.62 6:45:00 73.8 49 85.608 61.74 7:00:00 61 55.8 70.76 70.308 7:15:00 71 72.8 82.36 91.728 7:30:00 83.8 81 97.208 102.06 7:45:00 99.8 103 115.768 129.78 8:00:00 89.6 92.8 103.936 116.928 8:15:00 81 94.8 93.96 119.448 8:30:00 77 100.6 89.32 126.756 8:45:00 78.6 92.6 91.176 116.676 9:00:00 74.6 88.8 86.536 111.888 9:15:00 77.6 88 90.016 110.88 9:30:00 80.8 93.8 93.728 118.188 9:45:00 87 93 100.92 117.18 10:00:00 96.6 97.6 112.056 122.976 10:15:00 96 96 111.36 120.96 10:30:00 98.6 100.8 114.376 127.008 10:45:00 99 102 114.84 128.52 11:00:00 110.8 120 128.528 151.2 11:15:00 119.8 121.6 138.968 153.216 11:30:00 130.8 131.8 151.728 166.068 11:45:00 134.6 139.6 156.136 175.896 12:00:00 138 166.6 160.08 209.916 12:15:00 150.6 145.4 174.696 183.204 12:30:00 153 134 177.48 168.84 12:45:00 152.4 130.8 176.784 164.808 13:00:00 145 124.8 168.2 157.248 13:15:00 133 115.8 154.28 145.908 13:30:00 128.4 115.6 148.944 145.656 13:45:00 123.6 108.8 143.376 137.088 14:00:00 127.8 115.8 148.248 145.908 14:15:00 127.6 108.6 148.016 136.836 14:30:00 127.6 108.8 148.016 137.088 14:45:00 125.8 107.8 145.928 135.828 15:00:00 124 131.6 143.84 165.816 15:15:00 122.8 114.8 142.448 144.648 15:30:00 129 132.8 149.64 167.328 15:45:00 129 122.8 149.64 154.728 16:00:00 146.6 132 170.056 166.32 16:15:00 138 124.6 160.08 156.996 16:30:00 142.8 136.8 165.648 172.368 16:45:00 131 136.8 151.96 172.368 17:00:00 140.8 164.6 163.328 207.396 17:15:00 127.8 133.4 148.248 168.084 17:30:00 115 125.8 133.4 158.508 17:45:00 102.6 102.8 119.016 129.528 18:00:00 97.6 93.4 113.216 117.684 18:15:00 90 83.8 104.4 105.588 18:30:00 84 68.6 97.44 86.436 18:45:00 74.8 62.6 86.768 78.876 19:00:00 69.8 60 80.968 75.6 19:15:00 73.6 53.8 85.376 67.788 19:30:00 71.6 46.8 83.056 58.968 19:45:00 65 44 75.4 55.44 20:00:00 56 42 64.96 52.92 20:15:00 49 41.4 56.84 52.164 20:30:00 50 35 58 44.1 20:45:00 45 31.8 52.2 40.068 21:00:00 40.8 32.8 47.328 41.328 21:15:00 34.8 30.8 40.368 38.808 21:30:00 30 28.8 34.8 36.288 21:45:00 28 28.6 32.48 36.036 22:00:00 25 29 29 36.54 22:15:00 24 25 27.84 31.5 22:30:00 20.8 19.8 24.128 24.948 22:45:00 20.8 15.8 24.128 19.908 23:00:00 16.8 20.8 19.488 26.208 23:15:00 13.8 14 16.008 17.64 23:30:00 12 10 13.92 12.6 23:45:00 10 8 11.6 10.08 16% 75 77 274 231 189 181 127 129 632 685 463 435 375 308 647 591 647 656 708 692 635 664 749 745 672 619 412 474 413 465 501 517 92 71 237 179 389 393 28 27 29 31 59 32 2050 Total Development Volumes 53 54 35 35 2050 Cherry Ave TIA Volumes 55 60 36 39 155 168 142 154 138 150 93 101 110 120 139 151 41 73 80 22 24 116 126 95 103 74 80 142 154 149 161 145 158 85 93 90 53 53 15 17 11 11 8 9 7 7 8 9 15 16 38 205 200 151 134 121 531 487 527 347 309 465 509 441 505 502 397 496 513 594 577 313 327 381 320 364 24 51 316 391 530 559 280 91 19:00:00 20:00:00 21:00:00 22:00:00 23:00:00 14:00:00 15:00:00 16:00:00 17:00:00 18:00:00 9:00:00 10:00:00 77 38 37 2050 Hourly 0:00:00 1:00:00 2:00:00 3:00:00 4:00:00 5:00:00 6:00:00 7:00:00 8:00:00 23 55 199 138 24 20 18 22 24 2025 Time 11:00:00 12:00:00 13:00:00 2050 350 HCM 7th Signalized Intersection Summary 3: Duff Ave & Lincoln Way 06/30/2025 PM Peak 2050 -Build + Cherry Ave 8:02 am 06/24/2025 Baseline Synchro 12 Report Page 1 Movement EBL EBT EBR WBL WBT WBR NBL NBT NBR SBL SBT SBR Lane Configurations Traffic Volume (veh/h)74 463 404 378 289 259 296 443 176 175 489 91 Future Volume (veh/h)74 463 404 378 289 259 296 443 176 175 489 91 Initial Q (Qb), veh 0 0 0 0 0 0 0 0 0 0 0 0 Lane Width Adj.1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 Ped-Bike Adj(A_pbT)1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 Parking Bus, Adj 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 Work Zone On Approach No No No No Adj Sat Flow, veh/h/ln 1870 1870 1870 1870 1870 1870 1870 1870 1870 1870 1870 1870 Adj Flow Rate, veh/h 78 487 425 398 304 273 312 466 185 184 515 96 Peak Hour Factor 0.95 0.95 0.95 0.95 0.95 0.95 0.95 0.95 0.95 0.95 0.95 0.95 Percent Heavy Veh, %2 2 2 2 2 2 2 2 2 2 2 2 Cap, veh/h 288 525 671 407 462 415 354 724 285 269 614 114 Arrive On Green 0.28 0.28 0.28 0.18 0.51 0.51 0.14 0.29 0.29 0.06 0.21 0.21 Sat Flow, veh/h 836 1870 1585 1781 908 815 1781 2490 981 1781 2992 555 Grp Volume(v), veh/h 78 487 425 398 0 577 312 332 319 184 305 306 Grp Sat Flow(s),veh/h/ln 836 1870 1585 1781 0 1724 1781 1777 1694 1781 1777 1770 Q Serve(g_s), s 8.0 26.6 22.2 18.3 0.0 26.0 14.1 17.1 17.3 6.0 17.3 17.5 Cycle Q Clear(g_c), s 9.9 26.6 22.2 18.3 0.0 26.0 14.1 17.1 17.3 6.0 17.3 17.5 Prop In Lane 1.00 1.00 1.00 0.47 1.00 0.58 1.00 0.31 Lane Grp Cap(c), veh/h 288 525 671 407 0 878 354 517 493 269 365 364 V/C Ratio(X)0.27 0.93 0.63 0.98 0.00 0.66 0.88 0.64 0.65 0.68 0.84 0.84 Avail Cap(c_a), veh/h 292 534 679 407 0 885 354 592 564 269 440 438 HCM Platoon Ratio 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 Upstream Filter(I)1.00 1.00 1.00 1.00 0.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 Uniform Delay (d), s/veh 31.5 36.7 23.9 29.0 0.0 19.0 28.0 32.5 32.6 35.5 40.1 40.1 Incr Delay (d2), s/veh 0.7 22.6 2.2 38.4 0.0 2.0 21.6 1.9 2.1 7.0 11.3 11.9 Initial Q Delay(d3), s/veh 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 %ile BackOfQ(95%),veh/ln 3.0 21.6 13.1 17.4 0.0 15.5 12.7 12.0 11.7 3.9 13.6 13.7 Unsig. Movement Delay, s/veh LnGrp Delay(d), s/veh 32.3 59.4 26.1 67.4 0.0 21.0 49.6 34.4 34.7 42.6 51.4 52.1 LnGrp LOS C E C E C D C C D D D Approach Vol, veh/h 990 975 963 795 Approach Delay, s/veh 42.9 40.0 39.4 49.6 Approach LOS D D D D Timer - Assigned Phs 1 2 3 4 5 6 8 Phs Duration (G+Y+Rc), s 11.0 35.6 24.0 34.5 20.0 26.6 58.5 Change Period (Y+Rc), s 5.0 5.0 5.0 5.0 5.0 5.0 5.0 Max Green Setting (Gmax), s 6.0 35.0 19.0 30.0 15.0 26.0 54.0 Max Q Clear Time (g_c+I1), s 8.0 19.3 20.3 28.6 16.1 19.5 28.0 Green Ext Time (p_c), s 0.0 3.7 0.0 0.9 0.0 2.1 5.9 Intersection Summary HCM 7th Control Delay, s/veh 42.7 HCM 7th LOS D Notes User approved pedestrian interval to be less than phase max green. 351 HCM 7th Signalized Intersection Summary 6: Lincoln Way 06/30/2025 PM Peak 2050 -Build + Cherry Ave 8:02 am 06/24/2025 Baseline Synchro 12 Report Page 2 Movement EBT EBR WBL WBT NBL NBR Lane Configurations Traffic Volume (veh/h)666 203 266 687 219 200 Future Volume (veh/h)666 203 266 687 219 200 Initial Q (Qb), veh 0 0 0 0 0 0 Lane Width Adj.1.00 1.00 1.00 1.00 1.00 1.00 Ped-Bike Adj(A_pbT)1.00 1.00 1.00 1.00 Parking Bus, Adj 1.00 1.00 1.00 1.00 1.00 1.00 Work Zone On Approach No No No Adj Sat Flow, veh/h/ln 1870 1870 1870 1870 1870 1870 Adj Flow Rate, veh/h 666 203 266 687 219 200 Peak Hour Factor 1.00 1.00 1.00 1.00 1.00 1.00 Percent Heavy Veh, %2 2 2 2 2 2 Cap, veh/h 762 645 370 1109 496 634 Arrive On Green 0.41 0.41 0.12 0.59 0.28 0.28 Sat Flow, veh/h 1870 1585 1781 1870 1781 1585 Grp Volume(v), veh/h 666 203 266 687 219 200 Grp Sat Flow(s),veh/h/ln 1870 1585 1781 1870 1781 1585 Q Serve(g_s), s 22.9 6.1 5.4 16.5 7.1 6.1 Cycle Q Clear(g_c), s 22.9 6.1 5.4 16.5 7.1 6.1 Prop In Lane 1.00 1.00 1.00 1.00 Lane Grp Cap(c), veh/h 762 645 370 1109 496 634 V/C Ratio(X)0.87 0.31 0.72 0.62 0.44 0.32 Avail Cap(c_a), veh/h 762 645 370 1109 496 634 HCM Platoon Ratio 1.00 1.00 1.00 1.00 1.00 1.00 Upstream Filter(I)1.00 1.00 1.00 1.00 1.00 1.00 Uniform Delay (d), s/veh 19.1 14.1 14.2 9.2 20.8 14.4 Incr Delay (d2), s/veh 13.3 1.3 11.5 2.6 2.8 1.3 Initial Q Delay(d3), s/veh 0.0 0.0 0.0 0.0 0.0 0.0 %ile BackOfQ(95%),veh/ln 17.4 4.0 5.2 10.0 5.7 3.9 Unsig. Movement Delay, s/veh LnGrp Delay(d), s/veh 32.4 15.4 25.6 11.8 23.6 15.7 LnGrp LOS C B C B C B Approach Vol, veh/h 869 953 419 Approach Delay, s/veh 28.5 15.6 19.8 Approach LOS C B B Timer - Assigned Phs 2 3 4 8 Phs Duration (G+Y+Rc), s 24.0 13.0 33.0 46.0 Change Period (Y+Rc), s 4.5 4.5 4.5 4.5 Max Green Setting (Gmax), s 19.5 8.5 28.5 41.5 Max Q Clear Time (g_c+I1), s 9.1 7.4 24.9 18.5 Green Ext Time (p_c), s 1.0 0.1 1.7 4.8 Intersection Summary HCM 7th Control Delay, s/veh 21.4 HCM 7th LOS C Notes User approved pedestrian interval to be less than phase max green. 352 HCM 7th Signalized Intersection Summary 3: Duff Ave & Lincoln Way 06/30/2025 PM Peak 2050 -Build + Cherry Ave -Alt 3 8:18 am 06/30/2025 Baseline Synchro 12 Report Page 1 Movement EBL EBT EBR WBL WBT WBR NBL NBT NBR SBL SBT SBR Lane Configurations Traffic Volume (veh/h)74 463 404 378 289 259 296 443 176 175 489 91 Future Volume (veh/h)74 463 404 378 289 259 296 443 176 175 489 91 Initial Q (Qb), veh 0 0 0 0 0 0 0 0 0 0 0 0 Lane Width Adj.1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 Ped-Bike Adj(A_pbT)1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 Parking Bus, Adj 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 Work Zone On Approach No No No No Adj Sat Flow, veh/h/ln 1870 1870 1870 1870 1870 1870 1870 1870 1870 1870 1870 1870 Adj Flow Rate, veh/h 78 487 425 398 304 273 312 466 185 184 515 96 Peak Hour Factor 0.95 0.95 0.95 0.95 0.95 0.95 0.95 0.95 0.95 0.95 0.95 0.95 Percent Heavy Veh, %2 2 2 2 2 2 2 2 2 2 2 2 Cap, veh/h 100 560 717 488 354 318 380 662 261 320 634 118 Arrive On Green 0.06 0.30 0.30 0.14 0.39 0.39 0.15 0.27 0.27 0.10 0.21 0.21 Sat Flow, veh/h 1781 1870 1585 3456 908 815 1781 2490 981 1781 2992 555 Grp Volume(v), veh/h 78 487 425 398 0 577 312 332 319 184 305 306 Grp Sat Flow(s),veh/h/ln 1781 1870 1585 1728 0 1724 1781 1777 1694 1781 1777 1770 Q Serve(g_s), s 4.4 25.3 20.6 11.5 0.0 31.6 13.4 17.3 17.5 8.2 16.8 16.9 Cycle Q Clear(g_c), s 4.4 25.3 20.6 11.5 0.0 31.6 13.4 17.3 17.5 8.2 16.8 16.9 Prop In Lane 1.00 1.00 1.00 0.47 1.00 0.58 1.00 0.31 Lane Grp Cap(c), veh/h 100 560 717 488 0 671 380 472 450 320 376 375 V/C Ratio(X)0.78 0.87 0.59 0.81 0.00 0.86 0.82 0.70 0.71 0.57 0.81 0.82 Avail Cap(c_a), veh/h 165 619 766 639 0 738 420 622 593 335 501 499 HCM Platoon Ratio 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 Upstream Filter(I)1.00 1.00 1.00 1.00 0.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 Uniform Delay (d), s/veh 47.9 34.1 21.1 42.8 0.0 28.8 26.1 34.1 34.1 28.2 38.5 38.6 Incr Delay (d2), s/veh 12.2 12.4 1.4 7.1 0.0 9.9 11.3 2.4 2.6 2.2 7.3 7.7 Initial Q Delay(d3), s/veh 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 %ile BackOfQ(95%),veh/ln 4.1 19.1 12.1 9.1 0.0 20.5 11.0 12.2 11.9 6.6 12.7 12.8 Unsig. Movement Delay, s/veh LnGrp Delay(d), s/veh 60.0 46.5 22.5 50.0 0.0 38.7 37.4 36.4 36.8 30.4 45.8 46.3 LnGrp LOS E D C D D D D D C D D Approach Vol, veh/h 990 975 963 795 Approach Delay, s/veh 37.3 43.3 36.9 42.4 Approach LOS D D D D Timer - Assigned Phs 1 2 3 4 5 6 7 8 Phs Duration (G+Y+Rc), s 15.2 32.3 19.5 35.8 20.7 26.8 10.3 45.0 Change Period (Y+Rc), s 5.0 5.0 5.0 5.0 5.0 5.0 4.5 5.0 Max Green Setting (Gmax), s 11.0 36.0 19.0 34.0 18.0 29.0 9.5 44.0 Max Q Clear Time (g_c+I1), s 10.2 19.5 13.5 27.3 15.4 18.9 6.4 33.6 Green Ext Time (p_c), s 0.0 3.8 1.0 3.4 0.3 2.8 0.0 3.7 Intersection Summary HCM 7th Control Delay, s/veh 39.8 HCM 7th LOS D Notes User approved pedestrian interval to be less than phase max green. 353 HCM 7th Signalized Intersection Summary 6: Lincoln Way 06/30/2025 PM Peak 2050 -Build + Cherry Ave -Alt 3 8:18 am 06/30/2025 Baseline Synchro 12 Report Page 2 Movement EBT EBR WBL WBT NBL NBR Lane Configurations Traffic Volume (veh/h)666 203 266 687 219 200 Future Volume (veh/h)666 203 266 687 219 200 Initial Q (Qb), veh 0 0 0 0 0 0 Lane Width Adj.1.00 1.00 1.00 1.00 1.00 1.00 Ped-Bike Adj(A_pbT)1.00 1.00 1.00 1.00 Parking Bus, Adj 1.00 1.00 1.00 1.00 1.00 1.00 Work Zone On Approach No No No Adj Sat Flow, veh/h/ln 1870 1870 1870 1870 1870 1870 Adj Flow Rate, veh/h 666 203 266 687 219 200 Peak Hour Factor 1.00 1.00 1.00 1.00 1.00 1.00 Percent Heavy Veh, %2 2 2 2 2 2 Cap, veh/h 762 645 370 1109 496 634 Arrive On Green 0.41 0.41 0.12 0.59 0.28 0.28 Sat Flow, veh/h 1870 1585 1781 1870 1781 1585 Grp Volume(v), veh/h 666 203 266 687 219 200 Grp Sat Flow(s),veh/h/ln 1870 1585 1781 1870 1781 1585 Q Serve(g_s), s 22.9 6.1 5.4 16.5 7.1 6.1 Cycle Q Clear(g_c), s 22.9 6.1 5.4 16.5 7.1 6.1 Prop In Lane 1.00 1.00 1.00 1.00 Lane Grp Cap(c), veh/h 762 645 370 1109 496 634 V/C Ratio(X)0.87 0.31 0.72 0.62 0.44 0.32 Avail Cap(c_a), veh/h 762 645 370 1109 496 634 HCM Platoon Ratio 1.00 1.00 1.00 1.00 1.00 1.00 Upstream Filter(I)1.00 1.00 1.00 1.00 1.00 1.00 Uniform Delay (d), s/veh 19.1 14.1 14.2 9.2 20.8 14.4 Incr Delay (d2), s/veh 13.3 1.3 11.5 2.6 2.8 1.3 Initial Q Delay(d3), s/veh 0.0 0.0 0.0 0.0 0.0 0.0 %ile BackOfQ(95%),veh/ln 17.4 4.0 5.2 10.0 5.7 3.9 Unsig. Movement Delay, s/veh LnGrp Delay(d), s/veh 32.4 15.4 25.6 11.8 23.6 15.7 LnGrp LOS C B C B C B Approach Vol, veh/h 869 953 419 Approach Delay, s/veh 28.5 15.6 19.8 Approach LOS C B B Timer - Assigned Phs 2 3 4 8 Phs Duration (G+Y+Rc), s 24.0 13.0 33.0 46.0 Change Period (Y+Rc), s 4.5 4.5 4.5 4.5 Max Green Setting (Gmax), s 19.5 8.5 28.5 41.5 Max Q Clear Time (g_c+I1), s 9.1 7.4 24.9 18.5 Green Ext Time (p_c), s 1.0 0.1 1.7 4.8 Intersection Summary HCM 7th Control Delay, s/veh 21.4 HCM 7th LOS C Notes User approved pedestrian interval to be less than phase max green. 354 PLOT SCALE :1 IN:40 FTLAYOUT NAME - Cherry Int Layout Dim E L I N C O L N W A Y & S E C O N N E C T O R I N T E R S E C T I O N CO N C E P T U A L I N T E R S E C T I O N L A Y O U T 1 E LINCOLN WAY SE C O N N E C T O R 15 0 ' 150'150'103' 11 ' 14 ' 11 ' 10 ' LEGEND EXISTING PAVEMENT MARKINGS PROPOSED 8-INCH PM (WHITE) PROPOSED 6-INCH PM (YELLOW) PROPOSED STOP BAR (WHITE) PROPOSED ARROW (WHITE) PROPOSED PEDESTRIAN PATH PROPOSED SEEDED TERRACE SIGNALIZED INTERSECTION NOTE: THE EXISTING 50' RIGHT OF WAY OF CHERRY AVENUE WILL PROVIDE LONG-TERM OPERATION ISSUES FOR THIS CONNECTION. TO ELIMINATE THESE ISSUES, ALTERNATIVE ALIGNMENTS ALLOWING STANDARD RIGHT OF WAY WIDTHS SHOULD BE CONSIDERED. A S S O C I A T E S® SHEET JOB NO. PROJECT MGR. NO . RE V I S I O N S DA T E : KRH 4429.016 ST O R Y C O U N T Y , I O W A CI T Y O F A M E S PR O J E C T N O . EA S T L I N C O L N W A Y C O R R I D O R S T U D Y 355 Strand Associates, Inc.®( ) City of Ames, IA September 23, 2025 East Lincoln Way Corridor Study 356 •Study Area and Roadway Configuration •Existing Roadway Analysis –Operations and Crashes •Proposed Roadway Improvements •Proposed Roadway Analysis •Public Comment Summary •Next Steps •Questions East Lincoln Way Corridor Study Summary 357 East Lincoln Way Study Area •Includes East Lincoln Way from Duff Avenue to the South Skunk River bridge •Duff Avenue intersection was evaluated for potential traffic operations improvements Source: Iowa State GIS Facility 358 •Four-lane undivided roadway Center lanes = 12 ft wide, outside lanes = 11 ft wide, 1 ft shoulder to curb face Daily traffic peaks at 10,300 vehicles per day (current) Daily traffic peaks at 13,100 vehicles per day (2050) •Existing bike and pedestrian accommodations Duff Avenue to 1300 ft west of Skunk River -Both sides have sidewalk with a grass terrace of varying dimensions 1300 ft west of Skunk River to Skunk River -No accommodations on north side of corridor -Multi-use path on south side of corridor Existing Lincoln Way Corridor 359 Existing Roadway Analysis – Operations •Operations focused on Duff Avenue intersection Current geometry utilizes shared left-through lanes on Lincoln Way Requires split phasing (eastbound and westbound traffic cannot go at the same time) •AAMPO’s regional travel demand model used to establish 2050 traffic volume projections •Existing Geometry Operations (2050) Intersection operates at LOS E with overall delays of 64 to 71 seconds during peak hours Some movements have over 100 seconds of delay 95th percentile queue extends past adjacent driveways/intersections 360 •Lincoln Way corridor 81 reported crashes between January 2019 and December 2023 -No Fatal (K), but 2 Serious Injury (A) crashes •Lincoln Way and Duff intersection 52 reported crashes between January 2019 and December 2023 -No Fatal (K) or Serious Injury (A) injury crashes -30 crashes were rear-end crashes -Intersection congestion likely a contributing factor Existing Roadway Analysis – Crashes 361 •Information about the study was posted for public comment from mid to late July to obtain feedback on the existing and proposed conditions Existing Roadway – Public Feedback Common Public Comments – Existing Conditions Roadway Corridor Duff Avenue Intersection Operations •Hard to turn left onto or off of the roadway •It is uncomfortable or unsafe to use as a pedestrian •Congestion along the roadway •Uncomfortable to use a bike on the corridor •Railroad causes problems at the intersection •Long waits between lights •Turning left is difficult •Need dedicated turn lanes •Pedestrian crossings are uncomfortable 362 Proposed Roadway Improvements •Three-lane roadway with 2 travel lanes and a center two-way left-turn lane Center left-turn lane = 14 ft wide Travel lanes = 11 ft wide (w/ 2 ft wide shoulder to curb face) Proposed roadway fits within the existing ROW •Proposed bike and pedestrian accommodations North side – 5 ft sidewalk South Side – 10 ft multi-use path 4.5 ft terrace between curb and sidewalk/multi-use path Additional pedestrian crossings (discussed next slide) •Anticipated volumes 2050 daily and hourly volumes projected to be within the acceptable range of 3 lane roadway 363 •Three new pedestrian crossings are included •All utilize the center left turn lane to provide a median refuge Proposed Roadway Improvements – Pedestrian Crossings 364 •Benefits of a three-lane roadway vs. a four-lane undivided roadway 1.Improved safety: Reduces rear-end and left-turn crashes due to dedicated left-turn lane (19 to 47 percent reduction in total crashes) 2.Reduced right-angle crashes: Side street motorists cross three versus four travel lanes 3.Fewer lanes for pedestrians: Opportunity to install pedestrian refuge islands at crossings and expand off-road bike and pedestrian accommodations 4.Traffic calming: More consistent speeds and a community-focused environment that accommodates the needs of all road users Proposed Roadway Improvements – Safety Benefits Source: FHWA Road Diets One Page Summary 365 •East leg begins three-lane section •West leg provides transition from three-lane section to four-lane existing section •No changes to Duff Avenue approaches •Fits within the footprint of the existing roadway •Lincoln Way approaches allow for removal of split phasing Proposed Roadway Improvements – Duff Avenue Intersection West leg is restriping only 366 Proposed Roadway Analysis – Operations •Signal operation improvements Remove split phasing Allow the eastbound right-turn movements to operate freely during a green right turn arrow (overlap phase) •Future proposed improvements operations (2050) Intersection operates at LOS C with overall delays of 31 to 34 seconds during peak hours 95th percentile queues reduced for all movements -Eastbound and westbound show most improvement -Off peak queues will also reduce as intersection will process traffic better at all times of day Year Existing Geometry LOS/Delay Study Recommended Imp. LOS/Delay Delay Improvement w/ Recommended Alternative 2027 (Build Year) LOS D (42.3 seconds)LOS C (26.2 seconds)16.1 seconds 2050 (Horizon Year) LOS E (63.9 seconds)LOS C (34.0 seconds)29.9 seconds PM Peak Hour Intersection Operations at Lincoln Way & Duff Avenue *Delays shown are the average delay experienced at the intersection for each vehicle during the PM peak hour. 367 Proposed Roadway 368 Proposed Roadway – Public Feedback •683 responses were received for the public feedback survey E Lincoln Way Three-Lane Section Duff & Lincoln Way Improvements 5 = Strongly Support 1 = Strongly Oppose *Many who opposed the recommended improvements believed that reducing the number of through travel lanes from four to two would cause significant vehicle congestion. 369 Proposed Roadway – Public Feedback Common Public Comments – Proposed Conditions Roadway Cross Section Duff Avenue Intersection •Concerns about congestion from conversion to three-lane roadway •Believe there is not enough pedestrians or bikes to warrant path/sidewalk •Concerns about large vehicles moving slow and not being able to pass them •Like the addition of bike and pedestrian accommodations •Support the three-lane roadway improvement •Railroad crossing will still cause delays •ISU traffic or visitors will get confused with the new layout •Make a new connection to the east •Clearly mark crosswalks 370 Proposed Opinions of Probable Construction Costs (OPCC) •Proposed improvement OPCC: $3.08M •Similar cost for reconstructing with existing roadway geometry •Current construction budget (per CIP): $3.6M ($2.88M in AAMPO STBG Funds; $720K in GO Bonds) •Above costs do not include water main replacement (handled through the utility fund) 371 Project Next Steps •Direction from City Council on whether to utilize the study's recommended improvements when proceeding with final design of the 2026/27 Arterial Street Pavement Improvements project. October 14, 2025 •Final design of the preferred corridor improvements Late 2026 – Early 2027 •Reconstruction of the roadway 2027-2028 (dependent on project phasing) 372 Questions? Source: © marish – vectorstock.com 373 ITEM #:41 DATE:09-23-25 DEPT:FIN SUBJECT:AMENDMENT TO FISCAL YEAR 2025/26 ADOPTED BUDGET FOR CARRYOVERS FROM FISCAL YEAR 2024/25 AND OTHER BUDGET CHANGES COUNCIL ACTION FORM BACKGROUND: The Code of Iowa requires that city spending by program not exceed Council-approved budget amounts at any time during the fiscal year. To maintain this level of compliance, the City’s budget is typically amended three times during the fiscal year. The following is the customary amendment schedule: Amendment #1 - A first amendment is prepared to carry over unspent project amounts from the prior fiscal year in the fall. Amendment #2 - The second amendment is completed as part of the adoption process for the next fiscal year’s budget. This is typically done in March or April. Amendment #3 - A final spring amendment is done to adjust for any significant changes that have occurred since the prior amendment. This amendment is typically restricted to the early start of CIP projects approved for the following fiscal year, new grants received and their associated project expenses, and any significant changes in CIP projects, operating expenses, or revenues. Staff has prepared the first amendment (#1) to the FY 2025/26 City budget. As noted above, this amendment includes capital projects and specific operating projects that either span fiscal years or are delayed due to unforeseen circumstances. Also included in the amendment are other modifications to the budget that were unexpected when the original budget was adopted on April 22, 2025. A summary is attached describing the carryovers and other budget changes, which total $110,890,937. Please note that the projects and associated budgeted expenditures and funding sources for carryovers were approved by City Council as part of the FY 2024/25 budget, but were not completed during the year. This amendment provides formal Council authority to carry forward the appropriation for projects and other work that is expected to be spent in FY 2025/26. 374 ALTERNATIVES: 1. Adopt a resolution amending the fiscal year 2025/26 budget to increase expenditures by $110,890,937 for carryover amounts from fiscal year 2024/25 and other significant changes to the fiscal year 2025/26 budget. 2. Refer this item back to staff for additional information or other adjustments to the amendments. CITY MANAGER'S RECOMMENDED ACTION: Amending the FY 2025/26 budget for carryover amounts from the FY 2024/25 budget early in the fiscal year will provide for improved budget monitoring and tracking. It will also provide assurance that Council-approved projects and work not completed in the prior year will not be delayed for spending authority. Therefore, it is the recommendation of the City Manager that the City Council adopt Alternative No. 1, as described above. ATTACHMENT(S): 2025-26 Fall Budget Amendment Report FINAL.pdf 375 CITY OF AMES, IOWA 2025/26 FALL BUDGET AMENDMENT SUMMARY 376 Table of Contents Expenditure Change Summaries................................................................................................. 3 Explanation of Expenditure Changes .......................................................................................... 5 Fund Summary ........................................................................................................................... 8 Notice of Public Hearing Publication (Amendment of Current City Budget) ............................... 10 377 3 Expenditure Change by Program Percentage 2025/26 2024/25 2025/26 Change from Program: Adopted Carryover Adjusted Adopted Public Safety: Law Enforcement 12,269,884 130,186 12,400,070 1.1% Fire Safety 9,250,301 102,120 9,352,421 1.1% Building Safety 1,994,042 - 1,994,042 0.0% Animal Control 908,763 15,776 924,539 1.7% Other Public Safety 15,559 - 15,559 0.0% Public Safety CIP 3,541,905 3,262,933 6,804,838 92.1% Total Public Safety 27,980,454 3,511,015 31,491,469 12.6% Utilities: Electric Services 64,408,013 755,223 65,163,236 1.2% Water and Pollution Control 11,956,279 85,316 12,041,595 0.7% Water Distribution System 1,975,698 - 1,975,698 0.0% Sanitary Sewer System 1,038,011 - 1,038,011 0.0% Stormwater Management 980,255 - 980,255 0.0% Resource Recovery 5,024,867 - 5,024,867 0.0% Utility Customer Service 1,892,349 - 1,892,349 0.0% Utilities CIP 49,973,000 53,756,964 103,729,964 107.6% Total Utilities 137,248,472 54,597,503 191,845,975 39.8% Transportation: Streets/Traffic System 9,422,416 60,561 9,482,977 0.6% Transit System 15,692,130 - 15,692,130 0.0% Parking System 1,031,607 27,500 1,059,107 2.7% Airport Operations 168,801 - 168,801 0.0% Transportation CIP 37,840,563 38,834,395 76,674,958 102.6% Total Transportation 64,155,517 38,922,456 103,077,973 60.7% Culture and Recreation: Parks and Recreation 6,564,041 173,746 6,737,787 2.7% Library Services 6,102,886 - 6,102,886 0.0% Art Services 298,978 207,022 506,000 69.2% Cemetery 258,096 - 258,096 0.0% Culture and Recreation CIP 6,810,079 9,337,485 16,147,564 137.1% Total Culture and Recreation 20,034,080 9,718,253 29,752,333 48.5% Community Development: Planning Services 1,178,104 2,854 1,180,958 0.2% Economic Development 2,853,961 - 2,853,961 0.0% Sustainability 24,927 1,058,960 1,083,887 4248.2% Housing Services 1,600,998 - 1,600,998 0.0% Human Services 2,053,976 5,000 2,058,976 0.2% Community Development CIP 175,000 264,248 439,248 151.0% Total Community Development 7,886,966 1,331,062 9,218,028 16.9% 378 4 Expenditure Changes by Program, continued Percentage 2025/26 2024/25 2025/26 Change from Program: Adopted Carryover Adjusted Adopted General Government: City Council 609,033 114,274 723,307 18.8% City Clerk 312,095 - 312,095 0.0% City Manager 611,789 140,250 752,039 22.9% Communications/Outreach 400,852 - 400,852 0.0% Financial Services 596,981 104,370 701,351 17.5% Legal Services 609,546 - 609,546 0.0% Human Resources 493,804 67,685 561,489 13.7% Facilities 410,591 111,320 521,911 27.1% General Government CIP 75,000 905,664 980,664 1207.6% Total General Government 4,119,691 1,443,563 5,563,254 35.0% Debt Service: General Obligation Bonds 14,092,994 - 14,092,994 0.0% Electric Revenue Bonds 966,075 - 966,075 0.0% SRF Loan Payments 6,070,082 - 6,070,082 0.0% Bond Costs 200,222 - 200,222 0.0% Total Debt Service 21,329,373 - 21,329,373 0.0% Internal Services: Fleet Services 5,775,956 1,216,700 6,992,656 21.1% Information Technology 2,760,052 150,385 2,910,437 5.5% Risk Management 3,650,429 - 3,650,429 0.0% Health Insurance 12,175,481 - 12,175,481 0.0% Health Promotion 373,131 - 373,131 0.0% Internal Services CIP - - - Total Internal Services 24,735,049 1,367,085 26,102,134 5.5% Total Expenditures Before Transfers 307,489,602 110,890,937 418,380,539 36.1% Transfers 25,030,918 - 25,030,918 0.0% Total Expenditures 332,520,520 110,890,937 443,411,457 33.4% 379 5 2025/26 Amendments by Program Public Safety Program $3,511,015 Public Safety operating expenses are being increased by $248,082 for delayed equipment and capital purchases for the Police Department ($130,186), the Fire Department ($102,120), and Animal Control ($15,776). Funding of $3,262,933 is being carried over in the Public Safety CIP for the following projects: Fire station improvements $146,768 Fire Station 2 relocation study 64,662 New Animal Shelter 3,051,503 Utilities Program $54,597,503 Operating funding of $840,539 is being added to the Utilities program for delayed equipment purchases or projects for Electric Production ($486,000), the Electric Demand Side Management Program ($269,223), W&PC Administration ($81,793), and Water Plant Operations ($3,523). A total of $49,756,964 of Utility CIP project funds is being carried over. Additionally, Electric Services is bringing forward $4,000,000 in future CIP funding for the Advanced Metering Infrastructure project. The total Utility CIP funding change of $53,756,964 is allocated to the following projects: Electric Utility CIP projects ($17,073,174): o Advanced metering infrastructure $5,469,116 o CT generation improvements 2,745,707 o Ontario substation 1,371,465 o Critical generators 1,123,618 o New thermal generation 1,092,327 o Other Electric CIP projects 5,270,941 Water Utility CIP projects ($9,883,562): o North River Valley Well Field 4,479,242 o Water distribution system improvements 3,840,140 o Water Plant facility improvements 753,755 o Other Water Utility CIP projects 810,425 Sewer Utility CIP projects ($19,951,857): o Sanitary sewer system improvements 11,238,882 o Nutrient reduction modifications 8,144,990 o Other Sewer Utility CIP projects 567,985 Stormwater erosion control projects 4,138,739 Low point drainage improvements 935,229 Other Stormwater Utility CIP projects 1,418,240 Resource Recovery improvements 356,163 380 6 Transportation Program $38,922,456 Operating funding of $88,061 is being added to the Transportation Program for Traffic Operations equipment ($15,000), parking meters and parking meter smart card retrofits ($27,500), and the Right-of-Way Maintenance Emerald Ash Borer (EAB) program ($45,561). Transportation CIP funding carryovers total $38,834,395 and consist of the following programs and projects: Street improvement projects ($12,109,109): o South 16th Street widening $3,295,170 o Hyland Avenue improvements 2,323,424 o Collector street improvements 2,102,944 o Right-of-way restoration 865,603 o Concrete pavement improvements 800,919 o Asphalt pavement improvements 730,107 o Other street improvement projects 1,990,942 Shared use path projects 2,136,319 Traffic improvement projects 7,437,523 Street rehabilitation projects 3,141,896 Transit system improvements 11,307,319 Airport improvements 2,702,229 Culture and Recreation Program $9,718,253 Culture and Recreation operating funding of $380,768 is being carried forward. Of this amount, $173,746 is for Parks and Recreation projects and equipment, primarily funded through donations. Funding of $207,022 is also being carried forward in Art Services for Public Art ($57,022) and the artwork for Schainker Plaza. Funding of $9,337,485 is being carried over for the following Culture and Recreation CIP projects: Parks and Recreation CIP projects ($9,243,129): o Fitch Family Indoor Aquatic Center $5,209,527 o Park maintenance facility 1,303,920 o Splash pad 977,314 o AHHP path replacement 530,341 o Park ADA improvements 224,496 o Downtown plaza 199,107 o Park play equipment 187,477 o Homewood improvements 121,084 o Other park and facility improvements 489,863 Cemetery improvements 94,356 381 7 Community Development Program $1,331,062 In Community Development, operating funding has been increased by $1,066,814. In Sustainability, $1,058,960 in funding is being carried over for Sustainability projects ($927,400), the City facilities study ($61,560), the community grants program ($66,500) and the youth mini- grants program ($3,500). Funding of $2,854 is being included in Planning Services to reflect the remaining grant expenses and local match for the Chautauqua Park and Ridgewood Historic District nomination to the National Register of Historic Places. Funding of $5,000 is also being carried over from unallocated 2024/25 ASSET funds for continued homelessness outreach. Funding of $264,248 is being carried over in Community Development CIP funding for the Downtown Façade grant program. General Government Program $1,443,563 Operating funding in the General Government program has been increased by $537,899. In the City Council budget, $114,274 in funding has been carried forward. This includes the remaining funding for the City’s website upgrade ($25,038) and for the Ames History Museum ($30,000). Unspent Council Contingency funds of $59,236 are also being carried forward. Funding of $67,685 has also been carried over in the Human Resources budget for the Excellence Through People (ETP) program. In the City Manager’s Office, funding has been carried over for the Community-Wide Engagement Plan ($100,000) and engagement training ($40,250). The remaining balance of $215,690 is funding being carried over for software and furniture for the Finance Department ($104,370), and funding being carried over in the Facilities program for space needs and remodeling projects in City Hall ($111,320). The General Government CIP carryover of $905,664 is for the following projects: City Hall improvements $300,043 Auditorium HVAC system 605,621 Internal Services Program $1,367,085 In the Internal Services program, $1,216,700 is being carried over in the Fleet Services budget for delayed vehicle and equipment purchases. Funding of $150,385 is also being carried over in Information Technology for equipment purchases. Total Carryovers: $110,890,937 382 8 Expenditure Changes by Fund Percentage 2025/26 2024/25 2025/26 Change from Fund: Adopted Carryover Adjusted Adopted General Fund 47,465,237 2,461,255 49,926,492 5.2% Special Revenue Funds: Local Option Sales Tax 12,514,377 4,514,499 17,028,876 36.1% Hotel/Motel Tax 2,580,261 77,951 2,658,212 3.0% Road Use Tax 11,225,779 5,407,301 16,633,080 48.2% Police Forfeiture 12,000 - 12,000 0.0% Public Safety Donations/Grants 48,000 - 48,000 0.0% Animal Shelter Donations 80,500 - 80,500 0.0% New Animal Shelter Donations 1,500,000 3,000,000 4,500,000 200.0% City-Wide Housing Programs 29,410 - 29,410 0.0% CDBG Program 684,122 - 684,122 0.0% HOME Program 256,483 - 256,483 0.0% HOME/American Rescue Plan 630,983 - 630,983 0.0% Employee Benefit Property Tax - - - Police/Fire Retirement - - - Parks & Rec Grants/Donations 654,900 196,466 851,366 30.0% American Rescue Plan - 612,732 612,732 Library Grants/Donations 471,831 - 471,831 0.0% Utility Assistance 15,500 - 15,500 0.0% Miscellaneous Special Revenues - - - Developer Projects - - - Economic Development 28,032 - 28,032 0.0% Tax Increment Financing (TIF) 882,550 - 882,550 0.0% Total Special Revenue Funds 31,614,728 13,808,949 45,423,677 43.7% Capital Project Funds: Special Assessments 49,400 - 49,400 0.0% Street Construction 3,786,000 7,571,443 11,357,443 200.0% Park Development - 130,330 130,330 Winakor Donation 139,366 - 139,366 0.0% Indoor Aquatic Center Donations 800,000 - 800,000 0.0% Council Priorities Fund 1,750,000 1,315,278 3,065,278 75.2% General Obligation Bonds 18,240,213 14,835,727 33,075,940 81.3% Total Capital Project Funds 24,764,979 23,852,778 48,617,757 96.3% Permanent Funds: Cemetery Perpetual Care - - - Furman Aquatic Center Trust - - - Total Permanent Funds - - - 383 9 Expenditure Changes by Fund continued, Percentage 2025/26 2024/25 2025/26 Change from Fund: Adopted Carryover Adjusted Adopted Enterprise Funds: Airport Operations/Improvements 11,178,662 2,094,929 13,273,591 18.7% Water Utility/Improvements 24,613,133 10,104,939 34,718,072 41.1% Sewer Utility/Improvements 38,341,464 19,968,157 58,309,621 52.1% Electric Utility/SunSmart 81,563,608 17,828,397 99,392,005 21.9% Parking/Parking Reserve 1,031,607 27,500 1,059,107 2.7% Transit/Transit Reserve 23,002,693 11,307,319 34,310,012 49.2% Stormwater Utility/Improvements 3,537,255 6,742,198 10,279,453 190.6% Ice Arena Operations/Reserve 595,249 16,268 611,517 2.7% Homewood Golf Course 406,229 75,000 481,229 18.5% Resource Recovery 5,577,633 1,236,163 6,813,796 22.2% Total Enterprise Funds 189,847,533 69,400,870 259,248,403 36.6% Debt Service 14,092,994 - 14,092,994 0.0% Internal Service Funds: Fleet Services/Reserve 5,775,956 1,216,700 6,992,656 21.1% Information Technology/Reserve 2,760,052 150,385 2,910,437 5.5% Risk Insurance 3,650,429 - 3,650,429 0.0% Health Insurance 12,548,612 - 12,548,612 0.0% Total Internal Service Funds 24,735,049 1,367,085 26,102,134 5.5% Total Expenditures 332,520,520 110,890,937 443,411,457 33.4% 384 REVENUES & OTHER FINANCING SOURCES Total Budget as Certified or Last Amended Current Amendment Total Budget After Current Amendment Taxes Levied on Property 1 37,684,403 0 37,684,403 Less: Uncollected Delinquent Taxes - Levy Year 2 0 0 0 Net Current Property Tax 3 37,684,403 0 37,684,403 Delinquent Property Tax Revenue 4 0 0 0 TIF Revenues 5 550,000 0 550,000 Other City Taxes 6 15,288,394 0 15,288,394 Licenses & Permits 7 1,562,801 0 1,562,801 Use of Money & Property 8 29,077,356 0 29,077,356 Intergovernmental 9 48,243,067 0 48,243,067 Charges for Service 10 343,377,704 0 343,377,704 Special Assessments 11 209,414 0 209,414 Miscellaneous 12 4,098,108 0 4,098,108 Other Financing Sources 13 46,471,500 0 46,471,500 Transfers In 14 16,987,645 0 16,987,645 Total Revenues & Other Sources 15 543,550,392 0 543,550,392 EXPENDITURES & OTHER FINANCING USES Public Safety 16 24,438,549 248,082 24,686,631 Public Works 17 9,422,416 60,561 9,482,977 Health and Social Services 18 2,069,476 5,000 2,074,476 Culture and Recreation 19 12,222,523 380,768 12,603,291 Community and Economic Development 20 5,657,990 1,061,814 6,719,804 General Government 21 4,035,108 537,899 4,573,007 Debt Service 22 14,092,994 0 14,092,994 Capital Projects 23 32,037,539 37,828,858 69,866,397 Total Government Activities Expenditures 24 103,976,595 40,122,982 144,099,577 Business Type/Enterprise 25 418,149,587 69,400,870 487,550,457 Total Gov Activities & Business Expenditures 26 522,126,182 109,523,852 631,650,034 Transfers Out 27 16,987,645 0 16,987,645 Total Expenditures/Transfers Out 28 539,113,827 109,523,852 648,637,679 Excess Revenues & Other Sources Over (Under) Expenditures/Transfers Out 29 4,436,565 -109,523,852 -105,087,287 Beginning Fund Balance July 1, 2025 30 1,369,953,613 0 1,369,953,613 Ending Fund Balance June 30, 2026 31 1,374,390,178 -109,523,852 1,264,866,326 Explanation of Changes: Increases to the budget primarily include fiscal year 2025 carryovers. The majority of the carryovers are delayed capital projects. NOTICE OF PUBLIC HEARING - AMENDMENT OF CURRENT BUDGET City of AMES Fiscal Year July 1, 2025 - June 30, 2026 The City of AMES will conduct a public hearing for the purpose of amending the current budget for fiscal year ending June 30, 2026 Meeting Date/Time: 9/23/2025 06:00 PM Contact: Nancy Masteller Phone: (515) 239-5113 Meeting Location: 515 Clark Avenue, Ames, IA 50010 There will be no increase in taxes. Any residents or taxpayers will be heard for or against the proposed amendment at the time and place specified above. A detailed statement of: additional receipts, cash balances on hand at the close of the preceding fiscal year, and proposed disbursements, both past and anticipated, will be available at the hearing. Budget amendments are subject to protest. If protest petition requirements are met, the State Appeal Board will hold a local hearing. For more information, consult https://dom.iowa.gov/local-gov-appeals. 09/03/2025 02:46 PM Page 1 of 1385 ITEM #:42 DATE:09-23-25 DEPT:FIN SUBJECT:RESOLUTION AUTHORIZING AND APPROVING A LOAN AGREEMENT, PROVIDING FOR THE SALE AND ISSUANCE OF GENERAL OBLIGATION CORPORATE PURPOSE BONDS, SERIES 2025A, AND PROVIDING FOR THE LEVY OF TAXES TO PAY THE SAME COUNCIL ACTION FORM BACKGROUND: The FY 2025/26 Budget includes General Obligation (G.O.) Bond–funded capital improvement projects totaling $13,610,195. As part of the budget process, the City Council held the required public hearing on March 25, 2025, which authorized the proceedings under Iowa Code Section 384.24A. To finance these improvements, the City proposes to enter into two loan agreements: The first is an Essential Purpose Loan Agreement in a principal amount not to exceed $13,500,000, to fund street and related public infrastructure, lighting, signage, and signalization improvements, trail improvements at Ada Hayden Heritage Park, and improvements at the municipal airport. The second is a General Purpose Loan Agreement in a principal amount not to exceed $235,000, to fund the fire station alerting system improvements. The Capital Improvements Plan’s FY 2025/26 G.O. Bond issue includes the following: Fire Station Alerting System (General Corporate Purpose)$ 211,905 Asphalt Street Pavement Improvements 4,000,000 Concrete Pavement Improvements 3,800,000 Seal Coat Street Pavement Improvements 1,000,000 Collector Street Pavement Improvements 500,000 Alley Pavement Improvements 400,000 Downtown Street Pavement Improvements 250,000 Traffic System Capacity Improvements 1,520,000 Intelligent Transportation System 367,540 Airport Airside Improvements 531,750 Airport Facility Improvements 329,000 Ada Hayden Heritage Park 700,000 Total Project Costs $13,610,195 Issuance Costs/Rounding 124,805 Total Issuance Amount $13,735,000 386 On the morning of September 23, 2025, the City will accept bids for the bonds per the terms of our offering statement. The bids will be evaluated by the City's financial advisor, the City’s Bond Counsel, and by City staff to recommend an award to the bidder with the lowest cost. A report of bids will be provided to Council at the September 23, 2025 meeting. The City Council will then be asked to adopt a resolution accepting bids and authorizing the award of the sale of bonds to the chosen bidder. ALTERNATIVES: 1. Adopt a resolution accepting bids and authorizing the sale and issuance of General Obligation Bonds in an amount not to exceed $13,735,000. 2. Reject the bond sale resolution and delay the capital projects. CITY MANAGER'S RECOMMENDED ACTION: Issuance of these bonds is necessary in order to accomplish the City’s approved capital improvements during this fiscal year. Therefore, it is the recommendation of the City Manager that the City Council adopt Alternative No. 1, as described above. 387 ITEM #:43 DATE:09-23-25 DEPT:FIN SUBJECT: PUBLIC HEARING ON PROPOSAL TO ENTER INTO A SEWER REVENUE LOAN AND DISBURSEMENT AGREEMENT TO BORROW MONEY THEREUNDER IN A PRINCIPAL AMOUNT NOT TO EXCEED $337,000 FOR THE IOWAY CREEK STABILIZATION PROJECT AND AUTHORIZING THE RELATED REDUCTION OF THE INTEREST RATE ON THE SEWER REVENUE BOND, SERIES 2023B. COUNCIL ACTION FORM BACKGROUND: The Water Resource Restoration (WRR) Sponsored Projects Program is administered through Iowa’s Clean Water State Revolving Fund (CWSRF), a low-interest loan program operated by the Iowa Department of Natural Resources (DNR) and the Iowa Finance Authority (IFA). Established under Iowa Code § 384.84, the program allows wastewater utilities to finance both system improvements and watershed-based nonpoint source projects through a single loan. The loan carries a reduced interest rate, ensuring that utilities pay no more in overall debt service than they would for the wastewater project alone. This structure effectively allows communities to complete both infrastructure and restoration projects for the cost of one. The City is seeking to utilize this program to support the Ioway Creek Stabilization Project in Brookside Park. Construction began on June 16, 2025, and is scheduled for completion in December 2025. The project addresses significant erosion that has been impacting both public parkland and adjacent private property. The planned improvements include the installation of in-stream rock features, the relocation of approximately 500 feet of creek channel, the stabilization of streambanks, the establishment of appropriate native vegetation, and the extension of an existing storm sewer. These measures are consistent with the types of natural channel design and stabilization practices eligible under the WRR program. They are expected to provide lasting environmental benefits, including protection of natural habitat, reduced sedimentation, and improved downstream water quality. To finance this work, the City proposes to amend its 2023 CWSRF loan, which provided approximately $7.5 million for sewer collection system improvements. By enrolling in the WRR program, the City is eligible for a 0.5% interest rate reduction on that loan, resulting in projected savings of approximately $337,000. Those savings would then be applied to support the Ioway Creek project through a separate SRF loan in the same amount at zero percent interest, amortized over the remaining term of the 2023 loan. This financing structure would ensure that the City does not incur higher debt service costs than it would have under the original wastewater-only loan. In accordance with Iowa Code § 384.24A, the City Council, on September 9, 2025, 388 established September 23, 2025, as the date for a public hearing on the proposed amended loan agreement. Following that hearing, staff recommends that the Council adopt a resolution authorizing the agreement, which will enable the City to formally participate in the WRR program and secure the financing needed to complete the Ioway Creek Stabilization Project. Additionally, the resolution authorizes the related rate reduction for the Sewer Revenue bond, Series 2023B by 0.5%, which will offset the additional debt service associated with the Ioway Creek Project. ALTERNATIVES: 1. Adopt a resolution instituting proceeding to take additional action for the authorization of a loan and disbursement agreement and the issuance of a not-to-exceed $337,000 Clean Water State Revolving Fund Loan and related interest rate reduction on the Sewer Revenue Bond, Series 2023B. 2. Do not adopt a resolution instituting proceeding to take additional action for the authorization of a loan and disbursement agreement and the issuance of a not-to-exceed $337,000 Clean Water State Revolving Fund Loan and related interest rate rection on the Sewer Revenue Bond, Series 2023B and direct staff to evaluate additional funding strategies to support the Ioway Creek Project. CITY MANAGER'S RECOMMENDED ACTION: Through the State’s Water Resource Restoration Sponsored Projects program, the City is able to pair its wastewater financing with a qualified stormwater initiative, receiving a reduced loan interest rate that generates funding for additional water quality improvements. In this instance, the interest rate adjustment provides $337,000 in funding to support the Ioway Creek stabilization project. This approach allows the City to advance critical streambank and habitat restoration efforts without increasing the utility's debt service costs. Therefore, it is the recommendation of the City Manager that the City Council adopt Alternative No. 1 as stated above. 389 ITEM #:44 DATE:09-23-25 DEPT:PW SUBJECT:2025/26 SHARED USE PATH MAINTENANCE CONTRACT NO. 1 COUNCIL ACTION FORM BACKGROUND: This project focuses on sealing cracks and joints in asphalt shared use paths that can occur due to expansion and contraction of the path pavements during seasonal temperature extremes. This project will also include a seal coat surface treatment on shared use paths following joint sealing. Locations are determined using a condition inventory, visual inspection of paths, and input from users. Improvements will enhance safety, usability, and also improve the aesthetics of the path/trail system. A map and list of locations for this project is attached. On September 17, 2025 bids were received as follows: Bidder Bid Amount Engineer's Estimate $140,516 TK Concrete $135,384 There is $375,000 of Local Option Sales Tax funding allocated to this program in FY 2025/26 in the Capital Improvements Plan. Remaining funding will be utilized for other shared use path maintenance priorities. ALTERNATIVES: 1. Accept the report of bids for the 2025/26 Shared Use Maintenance Contract No. 1 project, approve final plans and specifications, and award a contract to TK Concrete, of Pella, IA, in the amount of $135,384 2. Do not award the project and direct staff to make changes to the project. CITY MANAGER'S RECOMMENDED ACTION: This project will aid in extending the lifespan of the asphalt paths and enhance the user experience by repairing joints and cracks in the paths. Therefore, it is the recommendation of the City Manager that the City Council adopt Alternative No. 1 as described above. ATTACHMENT(S): 25-25 SUP Maintenance Contract No 1 Locations.pdf 390 (Locations indicated in orange color) LOCATION DESCRIPTION LENGTH (FT)WIDTH (FT) Mortensen Road (Ames Middle School east property line to Welch Road)4600 8 Skunk River Trail (adjacent to Homewood Hole 4 Teebox)225 8 Skunk River Trail (behind Homewood Hole 5 Green)475 8 Skunk River Trail (behind Homewood Clubhouse)750 8 Skunk River Trail (north of Carr Park)1500 8 Grand Avenue (20th to 24th)1255 8 Grand Avenue (24th to 28th)1240 8 Grand Avenue (28th to 30th)600 8 Grand Avenue (30th to Wheeler)950 8 391 ITEM #:45 DATE:09-23-25 DEPT:PW SUBJECT:ESTABLISHMENT OF NONRESIDENT SANITARY SEWER RATE COUNCIL ACTION FORM BACKGROUND: On July 8, 2025, the City Council received a staff memo regarding a request from Maple Grove Mobile Home Park at 6100 W. Lincoln Way to connect to the City’s sanitary sewer system. At its August 12, 2025, meeting, Council selected an option that would allow for properties outside of the corporate limits to connect to the City’s sanitary sewer system through individual agreements, without requiring annexation. To support this option, a new "Nonresident Customer" sewer rate must be added to the Municipal Code to ensure an equitable fee structure for properties located outside the corporate limits. This new rate will mirror the City’s existing Nonresident Customer water rate framework. The proposed amendments to Chapter 28 of the Ames Municipal Code will: Define “Nonresident Customer” within Section 28.302 Establish a separate minimum monthly charge and usage rate for Nonresident sewer users under Section 28.304 Clarify that these customers are subject to the same service standards as resident users, unless otherwise specified by agreement The draft ordinance sets the monthly minimum charge for Nonresident Customers at $15.79, and a usage rate of $4.04 per 100 cubic feet as shown on the attached document. In comparison, the existing resident monthly minimum charge is $13.73, and the existing resident usage rate is $3.51 per 100 cubic feet. ALTERNATIVES: 1. Approve first reading of an ordinance amending Chapter 28 of the Municipal Code to establish a Nonresident Sanitary Sewer Rate. 2. Do not approve the proposed changes and continue requiring annexation for all sewer connections. 3. Refer the item back to staff for further development or modification. 392 CITY MANAGER'S RECOMMENDED ACTION: Providing sanitary sewer service to properties with failing septic systems outside the City limits helps reduce environmental risks, particularly in sensitive areas like the College Creek watershed. Creating a dedicated Non-resident Customer rate will allow these properties to connect under a clearly defined and equitable billing structure, while preserving the City’s policy discretion through individual agreements. Therefore, it is the recommendation of the City Manager that the City Council adopt Alternative 1, as described above. ATTACHMENT(S): Ordinance (Sewer Rates Resident-Nonresident).pdf 393 ORDINANCE NO. ___________ AN ORDINANCE TO AMEND THE MUNICIPAL CODE OF THE CITY OF AMES, IOWA, BY AMENDING SECTIONS 28.302, 28.304(3) and APPENDIX Q THEREOF, FOR THE PURPOSE OF ESTABLISHING SEWER RATES FOR RESIDENT AND NON-RESIDENT CUSTOMERS, REPEALING ANY AND ALL ORDINANCES OR PARTS OF ORDINANCES IN CONFLICT TO THE EXTENT OF SUCH CONFLICT; AND ESTABLISHING AN EFFECTIVE DATE. BE IT ENACTED, by the City Council for the City of Ames, Iowa, that: Section One. The Municipal Code of the City of Ames, Iowa shall be and the same is hereby amended by amending Sections 28.302, 28.304(3) and Appendix Q as follows: “Sec. 28.302. DEFINITIONS. * * * (23) ‘User’ shall mean any customer who discharges, either directly or indirectly, into the Ames sanitary sewer collection system. The term shall include both Resident Customers and Nonresident Customers. * * * Sec. 28.304. SEWER RATES ESTABLISHED. * * * (3) For each monthly billing on or after July 1, 2025, each customer shall be charged a minimum monthly charge. The minimum charge for each location shall be thirteen dollars and seventy-three cents ($13.73). The minimum monthly charge may be prorated, based on a 30-day billing period, for the customer’s initial and/or final bills, provided that in no case shall the prorated minimum monthly charge be less than five dollars and twenty-seven cents ($5.27). In addition, for all water metered beginning with the first cubic foot each month, each user shall pay three dollars and fifty-one cents ($3.51) per 100 cubic feet. (3) The rates and charges for sewer service provided by the sewer utility of the City, to be billed on or after July 1, 2025, for each monthly billing period are as follows: (a) Resident Customers. The Resident Rate shall apply to all customer accounts within the Ames corporate limits. (i) a monthly minimum charge of thirteen dollars and seventy-three cents ($13.73). 394 (ii) a charge for sewer usage during the billing period of three dollars and fifty-one cents ($3.51) per 100 cubic feet. (b) Nonresident Customers. The Nonresident Rate shall apply to all customers accounts outside the Ames corporate limits, except for those covered by a separate wholesale contract or agreement for service. (i) a monthly minimum charge of fifteen dollars and seventy-nine cents ($15.79). (ii) a charge for sewer usage during the billing period of four dollars and four cents ($4.04) per 100 cubic feet. (c) The minimum monthly charge may be prorated, based on a 30-day billing period, for the customer’s initial and/or final bills, provided that in no case shall the prorated minimum monthly charge be less than five dollars and twenty-seven cents ($5.27). * * * APPENDIX Q WATER AND POLLUTION CONTROL FEES & CHARGES * * * WPC Division Waste Hauler Fee - Ames locations* Domestic/Residential Waste ............................................ $10.25/load + $4.95/100 gallons Restaurant Grease Traps ................................................. $67.94/load + $3.98/100 gallons Non-Domestic Waste .......................................... $10.25/load + unit rate to be determined * Non-Ames location Nonresident surcharge .................................................................................... 15% Unauthorized Sewer Use ........................................................................................... $263.00/occurrence Unmetered Sewer Use .................................................................................... $3.34/day + $23.03/month High-Strength Surcharge Rates* Parameter Surcharge Rate Oxygen Demand CBODR5 $0.54/lb. COD $0.20/lb. Nitrogen NHR3N $1.94/lb. TKN $1.25/lb. Solids TSS $0.80/lb. Fats, Oils, and Grease Oil and Grease $1.08/lb. * Nonresident surcharge .................................................................................................................... 25% *Monthly High-Strength Surcharge Fees of less than $5/month will be waived * * * ” Section Two. All ordinances, or parts of ordinances in conflict herewith are hereby repealed to the extent of such conflict, if any. Section Three. This ordinance shall be in full force and effect from and after its passage and publication as required by law. 395 Passed this day of , 2025. ________________________________ ____________________________________ John A. Haila, Mayor First Reading: Second Reading: Third Reading: Passed on: I, Renee Hall, City Clerk of the City of Ames, Iowa, hereby certify that the above and foregoing is a true copy of Ordinance No. ______________, passed by the City Council of said City at the meeting held on ______________________and signed by the Mayor on ___________________________, and published in the Ames Tribune on ___________________________. ____________________________________ Renee Hall, City Clerk 396 To:Mayor & City Council From:Kelly Diekmann, Director of Planning & Housing Date:September 23, 2025 Subject:Rezoning of Property at 3220 Cameron School Road Item No. 46 MEMO The ordinance relating to rezoning of property at 3220 Cameron School Road from "A" (Agriculture) to "CGS" (Convenience General Service) and "FS-RM" (Floating Suburban Medium-Density Residential) Zone with Masterplan is attached for the City Council's review and consideration on third reading and adoption. ATTACHMENT(S): 3220 Cameron School Rd Rezoning.docx City Clerk's Office 515.239.5105 main 515.239.5142 fax 515 Clark Ave. P.O. Box 811 Ames, IA 50010 www.CityofAmes.org 397 DO NOT WRITE IN THE SPACE ABOVE THIS LINE, RESERVED FOR RECORDER Prepared by: City Clerk’s Office, 515 Clark Avenue, Ames, IA 50010 Phone: 515-239-5105 Return to: Ames City Clerk, P.O. Box 811, Ames, IA 50010 ORDINANCE NO. AN ORDINANCE AMENDING THE OFFICIAL ZONING MAP OF THE CITY OF AMES, IOWA, AS PROVIDED FOR IN SECTION 29.301 OF THE MUNICIPAL CODE OF THE CITY OF AMES, IOWA, BY CHANGING THE BOUNDARIES OF THE DISTRICTS ESTABLISHED AND SHOWN ON SAID MAP AS PROVIDED IN SECTION 29.1507 OF THE MUNICIPAL CODE OF THE CITY OF AMES, IOWA; REPEALING ALL ORDINANCES AND PARTS OF ORDINANCES IN CONFLICT HEREWITH AND ESTABLISHING AN EFFECTIVE DATE BE IT HEREBY ORDAINED by the City Council of the City of Ames, Iowa; Section 1: The Official Zoning Map of the City of Ames, Iowa, as provided for in Section 29.301 of the Municipal Code of the City of Ames, Iowa, is amended by changing the boundaries of the districts established and shown on said Map in the manner authorized by Section 29.1507 of the Municipal Code of the City of Ames, Iowa, as follows: That the real estate, generally located at 3220 Cameron School Road, is rezoned from Agricultural (A) to Suburban Residential Medium Density (FS-RM) and Convenience General Service (CGS). Real Estate Description: Section 2: All other ordinances and parts of ordinances in conflict herewith are hereby repealed to the extent of such conflict. Section 3: This ordinance is in full force and effect from and after its adoption and publication as provided by law. ADOPTED THIS day of , . Renee Hall, City Clerk John A Haila, Mayor 398