HomeMy WebLinkAboutA014 - Resolution approving plans & specifications for the 2025 Battery Electric Bus Facility Improvement Project, setting October 8, as the bid due date, & October 14, 2025, as the date of Public HearingITEM #:16
DATE:09-09-25
DEPT:TRANSIT
SUBJECT:RESOLUTION APPROVING CYRIDE 2025 BATTERY ELECTRIC BUS
FACILITY IMPROVEMENT PROJECT PLANS AND SPECIFICATIONS
COUNCIL ACTION FORM
BACKGROUND:
The Transit Board has previously approved the purchase of charging equipment to support the
five electric buses expected to be delivered in fall 2025. CyRide has worked with the on-call
architecture and engineering firm to develop final plans and specifications for the installation of
the purchased charging equipment at the CyRide facility. The plans and specifications call for
installing two ChargePoint chargers and four dual dispensers at the front of bus storage lanes
1 and 2. All new equipment will be installed at a height that reduces the risk of water damage
in the event of flooding and allows access for general facility maintenance.
CyRide currently has $54,986 budgeted for the installation of the charging equipment, which
was programmed in the FY 2024/25 Capital Improvements Plan. The current cost estimate
from the architectural and engineering consultant is $165,344, which includes a 5%
contingency. To support this project, staff recommends using the Battery Electric Bus
Reserve Fund to cover the shortfall. The reserve fund currently has $1,258,260
available.
If approved by the Council, CyRide will work with the Purchasing Division to bid the project.
Listed below is the proposed schedule for this project.
Date Project Element
September 9, 2025 City Council approval of plans and specifications
September 10, 2025 Project release
September 24, 2025 Prebid meeting
October 8, 2025 Bids Due
October 14, 2025 Report of bids to City Council
October 16, 2025 Transit Board award of contract
October 28, 2025 City Council award of contract
The plans and specifications were approved by the Transit Board at its meeting on August 28,
2025. Plans and specifications are now on file in the City Clerk's Office.
ALTERNATIVES:
1. Approve plans and specifications for the 2025 Battery Electric Bus Facility Improvement
Project, and establish October 8, 2025, as the bid due date, and October 14, 2025, as
the date to report bid results to Council.
2. Direct staff to work with the A&E consultant and refine the project plans in accordance
with Council priorities.
1
CITY MANAGER'S RECOMMENDED ACTION:
Approving the plans and specifications would allow CyRide to proceed with the
installation of the charging infrastructure necessary to operate the five battery electric
buses scheduled for delivery in fall 2025. Therefore, it is the recommendation of the City
Manager that the City Council adopt Alternative No. 1, as described above.
2