HomeMy WebLinkAbout~Master - June 24, 2925, Regular Meeting of the Ames City Council Minutes1
SUMMARY OF MINUTES OF THE REGULAR MEETING
OF THE AMES CITY COUNCIL
AMES, IOWA JUNE 24, 2025
The Regular Meeting of the Ames City Council was called to order by Mayor John Haila
at 6:00 p.m. on the 24th day of June, 2025, in the City Council Chambers in City Hall,
515 Clark Avenue, pursuant to law. Present were Council Members Bronwyn Beatty -
Hansen, Gloria Betcher, Amber Corrieri, Tim Gartin, Rachel Junck, and Anita
Rollins. Ex officio Emily Boland was also present.
CONSENT AGENDA: Mayor Haila noted that staff requested to pull Item No. 9 and
Member Junck requested to pull Item No. 28.
Moved by Betcher, seconded by Gartin, to approve the consent agenda less Item No. 9
and Item No. 28.
1. Motion approving payment of claims
2. Motion approving Report of Change Orders for period of June 1-15, 2025
3. Motion approving Summary of Minutes of the Regular Meeting of the Ames City
Council on June 10, 2025
4. Motion approving Ownership Update for Class B Retail Alcohol License - Aldi Inc.
#48, 108 S 5th Street
5. Motion approving Ownership Update for Class C Retail Alcohol License -
Inside Golf, 2801 Grand Avenue Suites 1040, 1045, 1075, 1085
6. Motion approving Ownership Update for Special Class C Retail Alcohol
License - Wheatsfield Cooperative, 413 Northwestern Avenue
7. Motion approving new 5-Day (July 22-26, 2025) Special Class C Retail Alcohol
License with Outdoor Service - Apres Bar Co., 1930 E 13th Street
8. Motion approving the renewal of the following Beer Permits, Wine Permits, and
Liquor Licenses:
a. Botanero Latino, 626 Lincoln Way, Special Class C Retail Alcohol
License with Outdoor Service
b. Red Lobster #0747, 1100 Buckeye Avenue, Class C Retail Alcohol License
c. Welch Ave Station, 207 Welch Avenue, Class C Retail Alcohol License
d. Kwik Star #1158, 1910 Isaac Newton Drive, Class E Retail Alcohol License
9. Motion authorizing staff to apply for grant funding under the 2025 Law
Enforcement Mental Health Wellness Act
10. Motion accepting Fitch Family Indoor Aquatic Center Monthly Update
11. RESOLUTION NO. 25-305 authorizing the Mayor to sign Certificate of Consistency
with the City's 2024- 2029 CDBG Consolidated Plan on behalf of YSS for funding
under the Iowa Balance of State Continuing of Care/Community Plan Grant
Program
12. RESOLUTION NO. 25-306 approving encroachment permit for sign at 2320 Lincoln
Way
13. RESOLUTION NO. 25-307 approving and adopting Supplement No. 2025-3 to the
Municipal Code
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14. RESOLUTION NO. 25-308 adopting annual fee schedule for FY 2025/26
15. RESOLUTION NO. 25-309 approving Pay Plan for FY 2025/26
16. RESOLUTION NO. 25-310 approving salaries for Council Appointees for FY
2025/26
17. RESOLUTION NO. 25-311 approving FY 2025/26 ASSET Contracts with NAMI,
HIRTA, and YSS
18. RESOLUTION NO. 25-312 approving an amendment in the amount of $25,000 to
ASSET contract with The Salvation Army for temporary emergency shelter
services
19. RESOLUTION NO. 25-313 approving request to carry over Historic Preservation
Commission Funds to FY 2025/26 to support the "Ames: A Glimpse Inside" Event
20. RESOLUTION NO. 25-314 accepting premium quote from Midwest Employers
Casualty Company for 2025/26 Excess Worker's Compensation Insurance
Renewal
21. RESOLUTION NO. 25-315 approving Liability Brokerage Agreement with Assured
Partners (formerly Knapp Tedesco) in the amount of $29,000 for the period of July
1, 2025, through June 30, 2026 and the purchase of the crime bond for $4,373
22. RESOLUTION NO. 25-316 approving renewal agreement for Safety Services with
IAMU in an amount not to exceed $147,036 for July 1, 2025, through June 30,
2026
23. RESOLUTION NO. 25-317 approving contract renewal for FY 2025/26 Street
Sweeping to Vincent All Seasons Enterprises, of Nevada, IA, in an amount not to
exceed $57,000
24. RESOLUTION NO. 25-318 approving contract renewal for FY 2025/26 for
concrete and asphalt crushing to Reilly Construction Co., of Ossian, IA, in an
amount not to exceed $44,750
25. RESOLUTION NO. 25-319 approving contract renewal and bond for the Electric
Distribution Line Clearance Program with Wright Tree Services, of Des Moines, IA,
for one-year period from July 1, 2025 through June 30, 2026, in an amount not -to-
exceed $464,000
26. RESOLUTION NO. 25-320 approving contract and bond for the 2024/25 Collector
Street & Water System Improvements (Oakland Street - Oliver Avenue to
Hawthorne Avenue) with Manatt's, Inc. of Ames, IA, in the amount of $650,346.84
27. Underground Trenching Contract for Electric Services:
a. RESOLUTION NO. 25-321 approving primary contract with Communications
Data Link, of Grimes, IA, for the one-year period from July 1, 2025 through
June 30, 2025, in an amount not to exceed $225,000
b. RESOLUTION NO. 25-322 approving secondary contract with Ames
Trenching & Excavating, of Ames, IA, for the one -year period from July 1,
2025, through June 30, 2026, in an amount not to exceed $150,000
28. RESOLUTION NO. 25-323 approving the purchase of a 12,000 gallon biodiesel
supply tank with pumping station from Chevron in the amount of $60,000
29. RESOLUTION NO. 25-324 approving agreement with Roadway Management
Technologies (RMT) for Roadway Data Collection Services
30. RESOLUTION NO. 25-325 approving the funding agreement with the Iowa
Department of Transportation in the amount of $700,000 for the 2025/26 Collector
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Street Pavement Improvements (Bloomington Rehabilitation)
31. RESOLUTION NO. 25-326 approving Change Order No. 4 with JB Holland
Construction Inc. of Decorah, IA, for the Ash Pond Closure and RDF Ash Pond
Reconstruction project in the amount of
$9,672.50
32. RESOLUTION NO. 25-327 approving Plat of Survey (Boundary Line Adjustment)
for 57244 200th Street
33. RESOLUTION NO. 25-328 approving Plat of Survey (Boundary Line Adjustment)
for property located at 3875 & 3877 US Highway 69
34. RESOLUTION NO. 25-329 approving Electric Utility Easement at US Highway 30 &
State Avenue
35. RESOLUTION NO. 25-330 setting date of public hearing for July 8, 2025, to
vacate right-of-way for Lot J of Bloomington Heights West Plat 3
Roll Call Vote: 6-0. Motions/Resolutions declared carried/adopted unanimously, signed
by the Mayor, and hereby made a portion of these Minutes.
PURCHASE OF A 12,000 GALLON BIODIESEL SUPPLY TANK: Council Member
Junck noted that she pulled the item as she would be abstaining due to conflict of
interest.
Moved by Betcher, seconded by Corrieri, to adopt RESOLUTION NO. 25 -323
approving the purchase of a 12,000 gallon biodiesel supply tank with pumping station
from Chevron in the amount of $60,000.
Roll Call Vote: 5-0-1, Junck abstaining due to conflict of interest. Motion declared
carried unanimously.
2025 LAW ENFORCEMENT MENTAL HEALTH WELLNESS ACT: Chief of Police
Geoff Huff explained that the grant application could not include funding for live
animals, veterinary care, and other items related to the proposed crisis canine program
as originally planned. Thus, the crisis canine program would be removed from the
application.
Moved by Gartin, seconded by Junck, to authorize staff to apply for grant funding
under the 2025 Law Enforcement Mental Health Wellness Act.
Roll Call Vote: 6-0. Motion declared carried unanimously.
PUBLIC FORUM: Mayor Haila opened the Public Forum.
Jason Allen, a community member experiencing homelessness, inquired if there was a
place where homeless individuals who set up camp could go to feel part of the
community. He expressed wanting to be part of something bigger than himself, give
back to the community, and be a good citizen.
Mayor Haila thanked Mr. Allen for his comments and noted the next agenda item may
be of interest to him. Mayor Haila then closed the Public Forum when no one else came
forward to speak.
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STAFF REPORT REGARDING UPDATE ON OUTREACH EFFORTS TO
INDIVIDUALS/FAMILIES EXPERIENCING HOMELESSNESS: Assistant City Manager
Pa Vang Goldbeck introduced the Homeless Outreach Support Team (HOST), which
included Susan Moore, Becky Lundy, Julie Saxton, Nick Toornstra, and Kathy Pinkerton.
Together, the team provided an update on outreach efforts, including statistics and
success stories. The Mayor and City Council members engaged in questions with the
team at various points in the presentation to understand the impact of the financial
support provided City Council allocations. No action was taken regarding the item.
PRESENTATION OF CONCEPTUAL DESIGN FOR RESOURCE RECOVERY AND
RECYCLING CAMPUS (R3C): Assistant City Manager Brian Phillips, Interim Public
Works Director Justin Clausen, and Resource Recovery Superintendent Mark Peebler
discussed the conceptual design and financial analysis for R3C. Staff noted they were
seeking input from the City Council on whether the proposed services and fee structure
aligned with its vision for solid waste management in the community. After question and
answer with staff, the City Council stated agreement with the conceptual design as
proposed. No action was taken regarding the item.
2024-26 TRAFFIC SYSTEM CAPACITY IMPROVEMENT PROGRAM (13 TH &
GRAND): Civil Engineer II Mark Gansen noted three relevant items needing action
related to the 2024-26 Traffic System Capacity Improvement Program. He presented
the proposed phasing plan, which involved two main phases that would close portions
of 13th Street while work is completed on Grand Avenue. He then explained that grant
funding was available to support the project, noting that staff was requesting approval of
a $500,000 grant agreement through the Iowa Department of Transportation (DOT)
Traffic Safety Improvement Program.
Engineer Gansen concluded by presenting an amendment to add acquisition services
to the Engineering Services Agreement with WHKS & Co. He noted that the
amendment included additional meetings with property owners to explain the process
and impacts of the project.
The Public Input was opened and closed by Mayor Haila when no one came forward to
speak.
Moved by Betcher, seconded by Corrieri, to direct staff to proceed with the proposed
phasing plan for the 2024-26 Traffic System Capacity Improvement Program (13th &
Grand).
Vote on Motion: 6-0. Motion declared carried unanimously.
Moved by Gartin, seconded by Corrieri, to adopt RESOLUTION NO. 25-331 approving
Iowa DOT Traffic Safety Improvement Program agreement in the amount of $500,000
for the 2024-26 Traffic System Capacity Improvement Program (13th & Grand).
Roll Call Vote: 6-0. Resolution declared adopted unanimously, signed by the Mayor,
and hereby made a portion of these minutes.
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Moved by Betcher, seconded by Beatty-Hansen, to adopt RESOLUTION NO. 25-332
approving Amendment No. 1 with WHKS & Co. Ames, IA, for the Engineering Services
Agreement for the 2024-26 Traffic System Capacity Improvement Program (13th &
Grand).
Roll Call Vote: 6-0. Resolution declared adopted unanimously, signed by the Mayor,
and hereby made a portion of these minutes.
The meeting was recessed by Mayor Haila at 8:19 p.m. and reconvened at 8:25 p.m.
REQUEST TO INITIATE A ZONING TEXT AMENDMENT MODIFYING THE PUD
OVERLAY OPEN SPACE STANDARD FOR INFILL SITES OF LESS THAN TWO
ACRES: Planning and Housing Director Kelly Diekmann reviewed the request and
discussed priorities for infill development.
Mayor Haila opened and closed the Public Input when no one came forward to speak.
Moved by Betcher, seconded by Beatty-Hansen, to approve Alternative #3: Initiate a
developer application for a text amendment to remove the 10% open space
requirement only for Single-Family Attached housing (Townhome style housing) for
PUD sites less than two acres in size and allow for concurrent review of the applicant's
PUD with the text amendment.
Vote on Motion: 6-0. Motion declared carried unanimously.
HEARING ON DALEY PARK SPLASH PAD PROJECT: Parks and Facilities
Superintendent Joshua Thompson presented the Daley Park Splash Pad project and
reviewed the timeline for completion.
The Public Hearing was opened and closed by Mayor Haila when no one came forward
to speak.
Moved by Gartin, seconded by Corrieri, to accept report of bids.
Vote on Motion: 6-0. Motion declared carried unanimously.
Moved by Gartin, seconded by Corrieri, to adopt RESOLUTION NO. 25-333 approving
final plans and specifications and awarding a contract to TK Concrete, Inc. of Pella, IA,
in the amount of $322,820.
Roll Call Vote: 6-0. Resolution declared adopted unanimously, signed by the Mayor,
and hereby made a portion of these minutes.
Moved by Gartin, seconded by Corrieri, to adopt RESOLUTION NO. 25-334 awarding
contract to Commercial Recreation Specialists, of Verona, WI, for Splash Pad
Equipment and Installation, in the amount of $577,934.
Roll Call Vote: 6-0. Resolution declared adopted unanimously, signed by the Mayor,
and hereby made a portion of these minutes.
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HEARING ON ADA HAYDEN HERITAGE PARK PATH REPLACEMENT PROJECT:
Superintendent Thompson noted that the project involves replacing 3.2 miles of asphalt
path with 12-foot wide concrete, which included connector paths to Fletcher Boulevard
and Stone Brooke Road. The City Council members expressed interest in including
replacement of the connector path to Edgewater Circle.
Mayor Haila opened and closed the Public Hearing when no one came forward to speak.
Moved by Gartin, seconded by Corrieri, to accept report of bids.
Vote on Motion: 6-0. Motion declared carried unanimously.
Moved by Gartin, seconded by Corrieri, to adopt RESOLUTION NO. 25-335 approving
final plans and specifications and awarding a contract to Caliber Concrete LLC of Adair,
IA, for the Base Bid plus Bid Alternate #1, #2, and #3, in the amount of $1,148,206.58.
Roll Call Vote: 6-0. Resolution declared adopted unanimously, signed by the Mayor,
and hereby made a portion of these minutes.
HEARING ON PARKS AND RECREATION MAINTENANCE EXPANSION PROJECT:
Superintendent Thompson highlighted that the project would consolidate multiple work
sites into one facility at 700 E 13th Street, including renovating the current shop, adding
parking, and constructing a cold storage facility.
The Public Hearing was opened and closed by Mayor Haila when no one came forward to
speak.
Moved by Betcher, seconded by Rollins, to accept report of bids.
Vote on Motion: 6-0. Motion declared carried unanimously.
Moved by Betcher, seconded by Rollins, to adopt RESOLUTION NO. 25-336 approving
final plans and specifications and awarding a contract to King Knutson Construction,
Inc. of Iowa Falls, IA, in the amount of $1,344,075 .
Roll Call Vote: 6-0. Resolution declared adopted unanimously, signed by the Mayor,
and hereby made a portion of these minutes.
Moved by Beatty-Hansen, seconded by Gartin, to adopt RESOLUTION NO. 25-337
approving reallocating funds from the Daley Park Splash Pad Project ($357,358), Ada
Hayden Path Replacement Project ($94,949), Mini Pitch Project ($64,500), Agility
Course Project ($30,000), Disc Golf Course Project ($10,000), Brookside Stair Railings
Project ($1,698), and Park Development Fund ($112,070) to be used for this project.
Roll Call Vote: 6-0. Resolution declared adopted unanimously, signed by the Mayor,
and hereby made a portion of these minutes.
HEARING ON AMENDMENTS TO CHAPTER 29 AND CHAPTER 13 OF THE
AMES MUNICIPAL CODE REGARDING ACCESSORY DWELLING UNITS (ADU):
Director Diekmann presented amendments to the municipal code regarding ADUs to
comply with new state law.
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Mayor Haila opened and closed the Public Hearing when no one came forward to
speak.
Moved by Beatty-Hansen, seconded by Betcher, to pass on first reading an ordinance
amending Chapter 29 and Chapter 13 of the Ames Municipal Code regarding
Accessory Dwelling Units (ADUs) based on the proposed changes as shown in the final
ordinance and those given in the memo from the Planning and Housing Department.
Roll Call Vote: 6-0. Motion declared carried unanimously.
Moved by Beatty-Hansen, seconded by Betcher, to suspend the rules to allow second
and third reading and adoption of an ordinance amending Chapter 29 and Chapter 13
of the Ames Municipal Code regarding Accessory Dwelling Units (ADUs).
Roll Call Vote: 6-0. Motion declared carried unanimously.
Moved by Betcher, seconded by Rollins, to pass on second reading an ordinance
amending Chapter 29 and Chapter 13 of the Ames Municipal Code regarding
Accessory Dwelling Units (ADUs).
Roll Call Vote: 6-0. Motion declared carried unanimously.
Moved by Rollins, seconded by Beatty-Hansen, to pass on third reading and adopt
ORDINANCE NO. 4561 amending Chapter 29 and Chapter 13 of the Ames Municipal
Code regarding Accessory Dwelling Units (ADUs).
Roll Call Vote: 6-0. Motion declared carried unanimously.
HEARING ON ZONING TEXT AMENDMENT TO CHAPTER 21 & CHAPTER 29 OF
MUNICIPAL CODE TO ADD A NEW AREA, DIMENSION, NUMERICAL STANDARDS
VARIANCE PROCESS IN ACCORDANCE WITH THE REQUIREMENTS OF STATE
LAW: Director Diekmann reviewed amendments to add a new variance process as
required by state law.
The Public Hearing was opened and closed by Mayor Haila when no one came forward
to speak.
Moved by Betcher, seconded by Gartin, to pass on first reading an ordinance regarding
a Zoning Text Amendment to Chapter 21 & Chapter 29 of Municipal Code to add a new
Area, Dimension, Numerical Standards Variance process in accordance with the
requirements of State Law.
Roll Call Vote: 6-0. Motion declared carried unanimously.
Moved by Beatty-Hansen, seconded by Betcher, to suspend the rules to allow second
and third reading and adoption of an ordinance regarding a Zoning Text Amendment to
Chapter 21 & Chapter 29 of Municipal Code to add a new Area, Dimension, Numerical
Standards Variance process in accordance with the requirements of State Law.
Roll Call Vote: 6-0. Motion declared carried unanimously.
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Moved by Betcher, seconded by Beatty-Hansen, to pass on second reading an
ordinance regarding a Zoning Text Amendment to Chapter 21 & Chapter 29 of
Municipal Code to add a new Area, Dimension, Numerical Standards Variance process
in accordance with the requirements of State Law.
Roll Call Vote: 6-0. Motion declared carried unanimously.
Moved by Rollins, seconded by Beatty-Hansen, to pass on third reading and adopt
ORDINANCE NO. 4562 regarding a Zoning Text Amendment to Chapter 21 & Chapter
29 of Municipal Code to add a new Area, Dimension, Numerical Standards Variance
process in accordance with the requirements of State Law.
Roll Call Vote: 6-0. Motion declared carried unanimously.
HEARING ON 100% VOLUNTARY REQUEST FOR ANNEXATION OF LAND
LOCATED AT 57258 220TH STREET INTO THE CITY OF AMES: Director Diekmann
presented a request for voluntary annexation of a 1-acre parcel surrounded by industrial
land.
Mayor Haila opened and closed the Public Hearing when no one came forward to
speak.
Moved by Gartin, seconded by Junck, to adopt RESOLUTION NO. 25-338 approving
voluntary annexation.
Roll Call Vote: 6-0. Resolution declared adopted unanimously, signed by the Mayor,
and hereby made a portion of these minutes.
HEARING ON SUBMITTAL OF PROPOSED APPLICATION TO THE STATE OF
IOWA ECONOMIC DEVELOPMENT AUTHORITY (IEDA) FOR CDBG-CV GRANT
FUNDING: Housing Coordinator Vanessa Baker-Latimer was available for questions.
The Public Hearing was opened and closed by Mayor Haila when no one came forward
to speak.
Moved by Betcher, seconded by Gartin, to adopt RESOLUTION NO. 25-339 approving
submittal of an application for financial support of services related to persons
experiencing homelessness.
Roll Call Vote: 6-0. Resolution declared adopted unanimously, signed by the Mayor,
and hereby made a portion of these minutes.
SECOND READING OF ORDINANCE TO COMPLY WITH THE NEW STATE LAW
REGARDING CITIZEN REVIEW BOARDS OF POLICE AND REPEAL AMES
RESIDENT POLICE ADVISORY COMMITTEE (ARPAC): Moved by Gartin, seconded
by Rollins, to pass on second reading an ordinance to comply with the new state law
regarding citizen review boards of police and repeal Ames Resident Police Advisory
Committee (ARPAC).
Roll Call Vote: 6-0. Motion declared carried unanimously.
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THIRD READING AND ADOPTION OF ORDINANCE NO. 4559 RELATING TO
ESTABLISHING THE URBAN REVITALIZATION PLAN FOR 329 SOUTHEAST 5TH
STREET: Moved by Gartin, seconded by Beatty-Hansen, to pass on third reading and
adopt ORDINANCE NO. 4559 relating to establishing the Urban Revitalization Plan for
329 Southeast 5th Street.
Roll Call Vote: 6-0. Motion declared carried unanimously.
THIRD READING AND ADOPTION OF ORDINANCE NO. 4560 REZONING 113
NORTH DAKOTA FROM RESIDENTIAL LOW DENSITY (RL) TO RESIDENTIAL
MEDIUM DENSITY (RM) WITH A PLANNED UNIT DEVELOPMENT OVERLAY (RM
PUD): Moved by Beatty-Hansen, seconded by Junck, to pass on third reading and
adopt ORDINANCE NO. 4560 rezoning 113 North Dakota from Residential Low Density
(RL) to Residential Medium Density (RM) with a Planned Unit Development Overlay
(RM PUD).
Roll Call Vote: 5-1, Betcher dissenting. Motion declared carried.
DISPOSITION OF COMMUNICATIONS TO COUNCIL: Mayor Haila noted that there
were three items to consider.
The first was from Gary Botine, Mary Greeley Medical Center Vice President and CFO,
regarding a request for a Text Amendment to S-HM (Hospital-Medical) Zoning District.
Moved by Corrieri, seconded by Rollins, to request staff prepare a technical memo
regarding the request for the next regular City Council meeting on July 8th.
Vote on Motion: 6-0. Motion declared carried unanimously.
A request for an Amendment to the Option Agreement for the Purchase of Surplus Land
at Harrison Road and Welbeck Drive from Khoa Bui, Manager at Keystone Equity
Group, was the second item.
Moved by Beatty-Hansen, seconded by Corrieri, to direct the City Attorney’s Office to
amend the existing Option Agreement to allow the project to move forward with or
without the award of Workforce Housing Tax Credits under the same requirements of
the Workforce Housing Tax Credit program.
Vote on Motion: 5-1, Betcher dissenting. Motion declared carried.
The final item was from Assistant City Manager Goldbeck detailing the FY 2026/27
Analysis of Social Services Evaluation Team (ASSET) Priorities. City Manager Steve
Schainker noted that the item was for information only.
REPORT OF GOVERNING BODY: The Members of the City Council and Mayor
provided highlights from their attendance at various board and commission meetings.
COUNCIL COMMENTS: The Mayor and City Council Members reported on various
events attended, upcoming meetings, community events, and items of interest.
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Moved by Gartin, seconded by Corrieri, to give the City Attorney discretion as to
attending City Council workshops.
Vote on Motion: 6-0. Motion declared carried unanimously.
ADJOURNMENT: Moved by Beatty-Hansen, seconded by Corrieri, to adjourn the
meeting at 10:21 p.m.
Vote on Motion: 6-0. Motion declared carried unanimously.
_________________________________ _________________________________
Carly M. Watson, Deputy City Clerk John A. Haila, Mayor
_______________________________
Renee Hall, City Clerk