HomeMy WebLinkAboutA022 - Resolution approving Professional Services Agreement with WHKS of Ames, IA, for 2025/26 Concrete Street Pavement Improvements Program in an amount not to exceed $321,000ITEM #:26
DATE:08-12-25
DEPT:PW
SUBJECT:2025/26 CONCRETE STREET PAVEMENT IMPROVEMENTS PROGRAM
COUNCIL ACTION FORM
BACKGROUND:
The Concrete Street Pavement Improvements Program is an annual program for the
reconstruction or rehabilitation of concrete streets in the Capital Improvement Plan (CIP).
The 2025/26 program locations include: Campus Avenue (Lincoln Way to Oakland Street);
Sunset Avenue (Ash Avenue to Beach Avenue); and Clark Avenue (Ninth Street to 13th
Street). These three streets are anticipated to undergo full-depth concrete replacement
and the removal and replacement of the majority of sewer structures. Sunset Avenue
and Clark Avenue will also include new 8-inch water mains. Additionally, pedestrian
ramps will be reviewed and updated for all locations.
Staff initiated a Request for Proposals (RFP) process for professional services for the design
and development of plans and specifications for the project. Proposals for this work were
received from 14 engineering firms on July 9, 2025. The proposals were evaluated on their
qualifications according to the following criteria: Project Understanding, Project
Approach, Design Team/Key Personnel, and Previous Experience. The evaluation
scores are as follows:
Firm Qualifications
Score
Qualifications
Rank Fee
WHKS 92.5 1 $321,000
Kirkham 90.3 2 $266,630
CDA 90.2 3 $240,000
MSA 89.8 4 $231,800
Shive 89.7 5 $375,000
Strand 89.2 6 $318,000
HDR 88.5 7 $389,000
HRGreen 87.8 8 $355,500
McClure 87.7 9 $357,690
Snyder 86.5 10 $275,600
AECOM 86.3 11 $359,700
V&K 85.8 12 $329,080
ISG 85.0 13 $311,800
Foth 82.3 14 $370,000
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WHKS of Ames, Iowa scored highest based on qualifications. Staff has reviewed WHKS'
proposed fee of $321,000 and believes it provides the greatest value in terms of
services being provided for the project. The proposed fee is near the average for all
proposals received and aligns with the proposed scope of work.
A summary of revenues and projected expenses for the project is shown below:
Funding Source Revenues Expenses
GO Bonds $3,800,000
Water System 780,000
Construction (Est.) $3,820,000
Engineering (this action) 321,000
Administration 439,000
TOTAL $4,580,000 $4,580,000
ALTERNATIVES:
1. Approve the professional services agreement with WHKS of Ames, IA, for the 2025/26
Concrete Street Pavement Improvements Program in an amount not to exceed
$321,000.
2. Direct staff to negotiate an engineering agreement with another consulting firm.
CITY MANAGER'S RECOMMENDED ACTION:
Based on staff’s evaluation using the above criteria, WHKS will provide the best value
to the City for professional services for the 2025/26 Concrete Street Pavement
Improvements program. Therefore, it is the recommendation of the City Manager that the
City Council adopt Alternative No. 1, as noted above.
ATTACHMENT(S):
2025-26 Concrete Street Campus Ave.pdf
2025-26 Concrete Street Sunset Dr.pdf
2025-26 Concrete Street Clark Ave.pdf
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