HomeMy WebLinkAboutA036 - Hearing on CyRide 2025 Facility Fire Protection Improvement ProjectITEM #:38
DATE:07-22-25
DEPT:TRANSIT
SUBJECT:CYRIDE 2025 FACILITY FIRE PROTECTION IMPROVEMENT PROJECT
COUNCIL ACTION FORM
BACKGROUND:
On May 22, 2025, the Transit Board of Trustees approved the release of plans and
specifications for the 2025 Facility Fire Protection Improvement Project, which called for
enhancing fire protection systems at the CyRide facility in bus storage lanes 1 and 2. Planned
improvements include increasing sprinkler system water volume density, adding a coiling fire
door on the west end of lane 1, and updating the existing fire alarm panel. The project
included one bid alternate to replace the north side’s internal walk-through doors with fire-
rated doors.
CyRide received a Public Transit Infrastructure Grant (PTIG) to fund this project, and based
on the grant, the following budget was established:
Description State PTIG Funds Local Funds Total
2025 Facility Fire Protection
Improvement Project $511,323 $150,000 $661,323
The project is included in the FY 2025 Capital Improvements Plan.
On May 27, 2025, City Council approved preliminary plans and specifications for the CyRide
Facility Fire Suppression Improvement Project. An Invitation to Bid, 2025-176, was advertised
on the Current Bid Opportunities section of the Purchasing webpage and a Legal Notice was
published on the websites of a contractor plan room service with statewide circulation. Bids
were due on July 9, 2025. Three bids were received for the project, summarized below, with a
complete bid tabulation attached to the council packet.
On July 9, 2025, three bids were received as show below.
Bidder Base Bid Alternate #1
Edge Commercial, LLC $221,100 $23,100
Henkel Construction Company $207,700 $19,900
Ranger Fire, Inc.$1,394,500 $28,785
Two of the three bids were below the project estimate of $638,877. The two lowest bids were
determined to be competitive and reflected a good understanding of the project’s scope of
work. Henkel Construction Company of Ames, Iowa, was the low bid for this project. After
evaluating bid Alternate #1, it was determined to be a fair and reasonable cost. Staff
recommends accepting the base bid and bid alternate #1. To ensure adequate funding,
CyRide recommends maintaining the original project budget through its completion.
At their meeting on July 17, 2025, the Transit Board of Trustees approved award of contract to
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Henkel Construction Company of Ames, Iowa for the base bid plus bid alternate #1 for the
2025 Facility Fire Protection Improvement Project, for a total cost of $227,600. The final award
of contract will be subject to approval by the Iowa Department of Transportation Office of
Public Transit.
ALTERNATIVES:
1. a. Approve report of bids.
b. Approve final plans and specifications and award a contract to Henkel Construction
Company of Ames, IA, in the amount of $227,600.
2. Direct staff to work with the A&E consultant and refine the project plans in accordance
with Council priorities.
CITY MANAGER'S RECOMMENDED ACTION:
This project would allow CyRide to enhance fire protection systems in its bus storage
facility, helping safeguard assets throughout their useful life. Therefore, it is the
recommendation of the City Manager that the City Council adopt Alternative No. 1, as
described above.
ATTACHMENT(S):
2025-176 Bid Tab.pdf
ASK Studio Bid Recommendation - CyRide Fire Suppression - Bid No. 2025-176.pdf
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CITY OF AMES, IOWA
amanda.moore@cityofames.org
BID NO. 2025-176
Edge Commerical, LLC
Grimes, IA X X X $221,100.00 $23,100.00
Henkel Construction Company
Ames, IA X X X $207,700.00 $19,900.00
Ranger Fire, Inc.
Grapevine,TX X X X $1,394,500.00 $28,785.00
CyRide Facility Fire Suppression
Improvement Project ADD ALTERNATE
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3716 Ingersoll Avenue, Suite A, Des Moines, IA 50312
P: 515.277.6707
ARCHITECTURE INTERIORS PLANNING
July 14th, 2025
Ms. Barbara Neal, Director of Transit
CyRide
601 N. University Boulevard
Ames, IA 50010
Ms. Neal,
There were three responsive bidders who submitted proposals for the CyRide Facility Fire
Suppression Improvement Project. Two bids were lower than the Opinion of Probable Cost and
one exceeded it.
We recommend the acceptance of the bid proposal from Henkel Construction to complete work
associated with the base bid as described in the project specifications for $207,700. We further
recommend the acceptance of Add Alternate #1 to replace three fire rated doors into the bus
storage area for $19,900, for a total contract award of $227,600.
We believe the low bid will bring a good value to CyRide.
Regards,
Ryan M. Carter, AIA, NCARB
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