HomeMy WebLinkAboutA007 - Resolution approving revisions to ASSET Policies and ProceduresITEM #:9
DATE:07-22-25
DEPT:CMO
SUBJECT:APPROVAL OF ASSET POLICIES AND PROCEDURES
COUNCIL ACTION FORM
BACKGROUND:
Each year the Analysis on Social Services Evaluation Team (ASSET) Administrative Team
and volunteers review the ASSET Policies and Procedures and provide any updates or
revisions as needed. The Board has recently done so and at its July 10, 2025 meeting, the
Board voted to approve the updated ASSET Policies and Procedures attached (which shows
the proposed changes from the 2024 Policies and Procedures).
Each funder is also responsible for reviewing the revisions and approving or denying the
revisions. Therefore, this item is now before Council for consideration. In summary, the revised
ASSET Policies and Procedures for 2025 contains the following changes:
1. There were several areas where language was added or modified to provide clarity
(pages 3, 4, 5, 7, 8, and 9).
2. The following language was added to Section II. Sponsoring Organizations (page 3):
"Prospective Funder: We are open to the addition of Funder agencies. Any interested
agencies should contact the ASSET Admin Assistant for further instructions with criteria
to be determined."
3. The following language was added to Section XI. Agency Participation under New
Agency Application Process, bullet E (pages 7-8):
"If a credible complaint is received regarding an Agency being considered for approval as an
ASSET agency, the ASSET Admin Team shall review and discuss the complaint(s) and make
a recommendation to the ASSET Board for approval or denial of the Agency’s request. The
complaint, along with the Agency’s application, the need for the service, letters of support,
Agency’s response to the complaint, and all other relevant information should be considered
prior to making a recommendation."
If the City Council approves this updated version, a clean copy of the Policies and Procedures,
once accepted by all ASSET Funders, will be posted to the ASSET website .
ALTERNATIVES:
1. Approve the recommended revisions to the ASSET Policies and Procedures.
2. Do not approve the recommended revisions to the ASSET Policies and Procedures.
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CITY MANAGER'S RECOMMENDED ACTION:
The annual review of the ASSET Policies and Procedures is a key step to ensure policies are
kept up to date and address any changes needed in the process. Changes to the Policies and
Procedures are adopted once a majority of the ASSET Funders approves the revisions.
Therefore, it is the recommendation of the City Manager that the City Council adopt Alternative
No. 1, as noted above.
ATTACHMENT(S):
ASSET Policies 2025 - Revisions Outlined.docx
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ASSET
POLICIES & PROCEDURES
May 2025
www.storycountyasset.org
Sponsoring Organizations:
City of Ames
Story County
United Way of Story County
ISU Student Government
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TABLE OF CONTENTS
I. Purpose 3
II. Sponsoring Organizations 3
III. Team Structure 3
IV. Termination 3
V. Tenure of Members 4
VI. Officers 4
VII. ASSET Operations 5
VIII. Administrative Team Operations 5
IX. Committees 6
X. Duties and Responsibilities of ASSET 6
XI. Agency Participation 7
XII. Funding Process 8
XIII. Planning Process 9
XIV. Changes in Service 9
XV. Funding Appeal Process 10
XVI. Amendments to Policies/procedures 10
Appendix A –ASSET Agency Participation Criteria 11
Appendix B – Conflict of Interest 12
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POLICIES AND PROCEDURES FOR ASSET
By agreement among sponsoring organizations (Funders), a team shall be authorized by
all sponsors but separate from any sponsor. The name of this process is “Analysis of Social
Services Evaluation Team” or “ASSET.”
I. PURPOSE
A. To promote coordination of human services planning and funding among the sponsoring
organizations.
B. To assess the human services needs in Story County and evaluate the capabilities of
agencies to provide the programs that meet those needs.
C. To provide funding recommendations to the governing bodies of the sponsoring
organizations.
II. SPONSORING ORGANIZATIONS
A. Ames City Council (City)
B. Story County Board of Supervisors (County)
C. United Way of Story County (UWSC)
D. ISU Student Government
Prospective Funder: we are open to the addition of Funder agencies. Any interested
agencies should contact the ASSET Admin Assistant for further instructions with criteria
to be determined.
E.
III. TEAM STRUCTURE
A. The City, County, and UWSC shall each appoint six (6) volunteers and ISU Student
Government will appoint four (4) Volunteers, as voting members of the board
(Volunteers).
B. The City, County, UWSC, and ISU Student Government shall each appoint one staff
person. The staff appointees shall be non-voting board members at ASSET Board
meetings but are voting members at ASSET Admin Team meetings (Staff).
C. The Administrative Assistant shall be a contract position paid jointly by the Funders
through a 28E Agreement and shall be a non-voting participant.
D. The Community Impact Director is an employee of United Way of Story County and
manages Clear Impact Scorecard, the outcome measurement database used by
agencies in the ASSET process to track and report service outcomes. The role shall be
a non-voting participant on the Administrative Team and ASSET Board.
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IV. TERMINATION
A Sponsoring Organization may withdraw its participation in the Intergovernmental/
Agency Agreement to Fund Administrative Services for the ASSET Process on written
notice to the other Sponsoring Organizations. Written notice shall be given no later than
July 1 of any given year and termination will be effective June 30 of the following year. A
shorter notice period may be granted upon agreement of the other Sponsoring
Organizations though the date of termination shall remain June 30 of the given fiscal
year. Each Sponsoring Organization shall remain liable for its pro rata share of expenses
until withdrawal takes effect.
Upon withdrawal of a Sponsoring Organization, the remaining Sponsoring Organizations
shall be responsible for equally contributing to the contract to fund the yearly expense for
administrative services. A new or amended intergovernmental/agency funding
agreement shall be filed with the Iowa Secretary of State as soon as is practical upon
the withdrawal of any Sponsoring Organization
V. TENURE OF MEMBERS
A. The term of Volunteers shall be three (3) years. ASSET recognizes that ISU Student
Government appointees may not be able to serve three-year terms.
B. The terms of Staff shall be continuous until terminated by the appointing Funder.
C. An unexpired term of a Volunteer shall be filled by the Funder that appointed that
Volunteer.
D. No Volunteer may serve more than three (3) consecutive full terms, except the Past
Chair, Chair and Vice Chair may serve longer to fulfill the duties of their offices.
E. If a Volunteer is appointed to fill the remainder of an unexpired term, the newly
appointed Volunteer is eligible to serve a maximum of ten consecutive years unless
conditions delineated in paragraph D above apply.
F. If a Volunteer accumulates three consecutive unexcused absences in any one ASSET
year (April through March), or otherwise fails to fulfill their responsibilities, the Funder
may appoint a replacement Volunteer. An unexcused absence is defined as when a
Volunteer does not notify their Funder representative and/or the Administrative Assistant
about being absent. Notifying the Administrative Assistant is the preferred method.
G. All Volunteers and Staff are required to sign Conflict-of-Interest and Confidentiality forms
annually. (Appendix B).
VI. OFFICERS
A. Officers shall be Chair, Vice Chair, Past Chair, and Treasurer, each of whom shall be
elected for a one-year term by a quorum of the Volunteers.
B. Staff members are ineligible to hold an office.
C. A Chair may not hold that office for more than two consecutive one-year terms.
D. A vacancy in any office shall be filled by a majority vote of a quorum of the Volunteers
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for the unexpired portion of the term, except for the position of past chair, which would
remain vacant should that Volunteer leave the ASSET process.
E. The ASSET Chair is authorized to sign contracts, agreements, correspondence, and
similar documents on behalf of ASSET with respect to operations of the ASSET board
and/or response to letters from various sources. The Vice Chair may sign if the Chair is
unavailable.
VII. ASSET OPERATIONS
A. Regular meetings of ASSET shall be held in accordance with Iowa’s Open Meetings law
and may be conducted in person, virtually or in a hybrid fashion If circumstances warrant
it, a meeting of ASSET may be canceled by the Administrative Team. An
announcement of meeting cancellation will be posted, and notice sent to members and
participating agencies as soon as possible under the circumstances.
B. Unless otherwise specified, meetings shall be conducted according to Robert’s Rules of
Order. However, technical or non-substantive departures from these rules shall not
invalidate any action taken at a meeting.
C. Agendas will be posted at Ames City Hall and the ASSET website
(http://www.storycountyasset.org) at least three days prior to the meeting, and
notification sent electronically to each ASSET member and participating Agency.
D. A quorum shall consist of one-half plus one of the currently appointed Volunteers. A
majority vote of the quorum present shall constitute a decision of ASSET. In the event a
quorum is not present, ASSET business may be conducted by a simple majority vote of
those present, if at least one voting member from each Funder is represented.
Exceptions to this include decisions for funding recommendations or changes to the
Policies and Procedures, or anything that requires Funder approval.
E. The Chair may vote on all business that comes before ASSET and shall be included as
part of the quorum.
F. Special meetings may be called by the Chair or by petition of one-fourth of the
Volunteers with not less than five days’ written notice to the Volunteers and Staff by
email or regular mail.
G. Minutes of ASSET meetings shall be recorded and distributed to Staff, Volunteers, and
Agencies, by posting on the ASSET website (http://www.storycountyasset.org). Minutes
shall be made public in accordance with the Iowa Open Records law.
H. ASSET records will be retained for at least five years. This includes budget books,
Administrative Team meeting agendas and minutes, ASSET Board meeting agendas
and minutes, agency audits and form 990s, agency applications, agency requests for
new/expanded services, and other agency correspondence.
VIII. ADMINISTRATIVE TEAM OPERATIONS
A. Staff members, the Chair, the immediate past Chair, the Vice Chair, and the Treasurer,
shall serve as an Administrative Team.
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B. The Administrative Team will meet prior to regular ASSET meetings. If there are no
significant pending actions, an Administrative Team meeting may be canceled by the
Chair or Vice Chair.
C. All members of the Administrative Team shall be voting members on Administrative
Team business, including staff members, except the ASSET Administrative Assistant
and the UWSC Community Impact Director.
D. A quorum shall consist of more than half of the existing Administrative Team members.
A quorum shall include at least one Volunteer. A majority vote of the quorum present
shall constitute a decision of the Administrative Team.
E. Minutes of the Administrative Team and ASSET shall be recorded and distributed to all
Staff, Volunteers, and Agencies, by posting on the ASSET website
(http://www.storycountyasset.org). Minutes shall be made public in accordance with the
Iowa Open Records law.
IX. COMMITTEES
A. Staff and committees shall have substantial responsibility for the operation of ASSET
and for assisting the Volunteers. Committees may be established as follows:
a. The Administrative Team may form committees to identify issues, perform
studies, and bring recommendations to ASSET.
b. ASSET may request committees to identify issues, perform studies, and bring
recommendations to ASSET. Committee members may be appointed by the
ASSET Chair.
c. A Funder may request formation of a committee and make recommendations to
ASSET with respect to membership on such committee. The ASSET Chair may
appoint the committee members.
X. DUTIES AND RESPONSIBILITIES OF ASSET
A. To make annual allocation recommendations to the Funders for services provided by
participating agencies. The recommendations shall be consistent with instructions and
priorities received from the Funders:
B. To set a timetable each year for the funding recommendation process;
C. To organize hearings for agency presentations regarding their proposed budgets and
program plans;
D. To review services and code definitions as assigned to agencies for use in the budget
and billing process;
E. To develop and maintain an index of services offered in Story County (This index will be
located in the ASSET Reference Manual for Volunteers and Agencies.);
F. To meet with the Funders at least twice yearly (usually in January and September). At
these meetings, each Funder has one vote. A majority of Funders present constitutes
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quorum;
G. To perform any specific task that the Funders might request of ASSET.
XI. AGENCY PARTICIPATION
All Agency Requirements
A. ASSET will annually review agencies and services, through the agency visit and budget
process.
B. Agencies shall annually provide comparative financial reports in accordance with
Generally Accepted Accounting Practices (GAAP). Reports shall be submitted within six
months after the close of the Agency’s fiscal year. Reports will meet the following
guidelines:
C. Agencies with an annual budget below $250,000 must, at least, submit an electronic
copy of IRS Form 990 and a balance sheet prepared externally and independently to the
ASSET Administrative Assistant.
D. Agencies with an annual budget of $250,000 or more must submit an electronic copy of
their full comparative audit and an electronic copy of their IRS Form 990 to the ASSET
Administrative Assistant.
E. Any agency may request to be placed on the ASSET or Administrative Team’s agenda
by contacting the Administrative Assistant via email at storycountyasset@gmail.com
New Agency Application Process
A. Agencies seeking funding eligibility must be serving clients within the geographic area of
Story County and shall submit a letter of intent to the ASSET Administrative Team by the
due date stated in the ASSET calendar. Agencies must meet the criteria outlined in the
Application for ASSET Agency Participation (Appendix A). The application form can be
found under the “Forms and Resources” tab on the ASSET website located at
www.storycountyasset.org.
B. Agencies shall complete required forms, and present verification of the stated criteria.
All application documents shall be submitted to the ASSET Administrative Assistant to
distribute to the ASSET Administrative Team.
C. The ASSET Administrative Team shall ensure that the forms are complete and make
recommendation(s) to the Volunteers. The Volunteers will then approve or disapprove
the recommendation(s) for an agency to become an ASSET agency.
D. A written notification shall be sent to the Agency, stating its acceptance or the reason it
was not accepted.
E. If a credible complaint is received regarding an Agency being considered for approval as
an ASSET agency, the ASSET Admin Team shall review and discuss the complaint(s)
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and make a recommendation to the ASSET Board for approval or denial of the Agency’s
request. The complaint, along with the Agency’s application, the need for the service,
letters of support, Agency’s response to the complaint, and all other relevant information
should be considered prior to making a recommendation.
F. Approval of an applicant Agency signifies that the agency is able to submit an
application, but does not guarantee a subsequent funding allocation.
Non-Participating Agencies
pproved ASSET agencies not actively participating in the ASSET process (i.e.,
submitting budget request, reporting outcome data through Clear Impact Scorecard,
participating in Liaison visits and agency hearings) for two consecutive budget years will
be notified in writing by July 1st (following the first budget deadline in which the agency
failed to submit a budget request) by the ASSET Chair or Vice Chair that the agency
will be immediately removed from the process following the next deadline for budget
requests. Furthermore, the agency will not be eligible to submit a budget request if a
second consecutive budget deadline is missed) . Therefore, a letter should be sent to
agencies after the second budget deadline is missed.
Agencies designated as non-participating based on the criteria above can re-apply to be
an ASSET agency by following the New ASSET Agency Application Process as
described above.
XII. FUNDING PROCESS
A. Each Agency service requesting funding shall be assigned to one or more of the three
focus areas (Education, Financial Stability, or Health). An agency may have programs
assigned to more than one focus area.
B. Each Volunteer shall be assigned to one focus area and assigned one to two agencies
as a Liaison. Volunteers shall familiarize themselves with services within their assigned
focus area.
C. The Administrative Team shall prepare the appropriate budget and reporting forms for
the agencies to complete and make the forms available via the ASSET website.
D. Agencies must submit completed budget and reporting forms to ASSET for all approved
services by the date stated in the yearly ASSET calendar. Budgets must be completed
as instructed. Failure to submit a completed budget by the deadline may result in not
being considered for funding (e.g., budget requests submitted after the deadline in
calendar year 2023 may not be considered for FY25 funding).
E. Corrections to the Agency budget must be submitted by the deadline, unless otherwise
granted an extension by the ASSET Administrative Team.
F. Agencies must timely email Board of Directors meeting minutes to the the ASSET Admin
Assistant at storycountyasset@gmail.com..
The Administrative Team shall conduct an Agency training session on the date
stated in the yearly ASSET calendar. Agency attendance at this meeting is required.
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Funding recommendations may be impacted negatively for any agency that does not
participate in this mandatory training.
G. Volunteers shall schedule and conduct Liaison visits to individual agencies during the
time specified on the ASSET calendar. As part of the review process ASSET
Volunteers will be asked to attend an Agency or board meeting as outlined in the ASSET
Reference Manual. Volunteers will also write a report of the vist using the template
provided on the ASSET website.
H. Hearings for agencies shall be conducted each year as scheduled on the ASSET
calendar. Agency participation in the hearings is mandatory. Funding recommendations
may be impacted negatively for any agency that does not participate in the mandatory
hearings.
I. Recommendations for allocations shall be made by ASSET to the Funders after the
hearings and work sessions are completed and approved by the ASSET Board.
J. Funding recommendations will be posted on the ASSET website by the date stated on
the ASSET calendar and agencies will be notified via email by the Administrative
Assistant that recommendations are available.
K. If any Agency does not provide the required information, or provides information that is
inadequate, incorrect, or not timely, ASSET shall make a report to the Funders that
procedures were not followed and may recommend that funding be reduced,
sequestered, or not allocated.
L. ASSET agencies will collaborate and partner to provide services. The ASSET
Administrative Team shall make a report to Funders if an agency does not make
adequate efforts to coordinate services or respond to requests for information.
XIII. PLANNING PROCESS
ASSET shall provide a community forum to work constructively and cooperatively in addressing
human services concerns. This may be achieved by, but is not limited to:
A. Participating in studies and developing strategies that enhance the delivery of human
services within the county;
B. Collecting and evaluating facts that provide valid data for decisions on program needs
and effectiveness of current delivery;
C. Evaluate the need for new or modified services and/or duplication of services;
D. Promote and encourage collaboration among agencies for efficiencies;
E. Review agency updates and reports on services as documented through Clear Impact
Scorecard and other reporting documents.
XIV. CHANGES IN SERVICES
New or Expanded Services
A. Any ASSET Agency, providing services to Story County clients, that wishes to add new
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or expanded services, will report this information to the ASSET Administrative Team by
completing and submitting the “Notification of New or Expanded Service” form by the
date stated in the ASSET calendar. The Notification of New or Expanded Service form
can be found under the “Forms and Resources” tab on the ASSET website located at
www.storycountyasset.org.
B. The need for new or expanded services shall be identified and aligned with the Funder’s
priorities and the priority areas from the most recent Story County Community Needs
Assessment. Service changes should include increases in services beyond the normal
expected growth, new or different services that impact staffing, or services that result in
new clientele.
C. The Administrative Team will review the information and determine if the service(s)
meets criteria to be included in the ASSET funding process. The Administrative Team
will inform the ASSET Board of the new/expanded service(s). This review and informing
ASSET are not a commitment to funding. If ASSET requests additional information, a
committee of Volunteers may be appointed to gather more information and report its
finding to ASSET for further review.
Modifying Services
A. If an Agency modifies a service during the funding year, written notification must be
given to Funders under contract 30 days prior to implementing changes. Each Funder
will determine if funding should discontinue, or the modifications are acceptable and
continue to fund.
Reducing or Discontinuing Services
B. If an Agency is reducing or discontinuing a service, written notification should be
submitted to the ASSET Administrative Team via the Administrative Assistant at
storycountyasset@gmail.com within 30 days of the Agency Board of Directors’ vote to
reduce or discontinue a service.
Returning Services
A. An Agency requesting funding through ASSET for a service that had been previously
funded by one or more Funders, and the last time the service was funded through
ASSET was one or more funding cycles ago will need to complete a Notification of
Returning Service form and submit it by the date stated on the ASSET calendar. The
Notification of Returning Service form can be found under the “Forms and Resources”
tab on the ASSET website www.storycountyasset.org
B. The need for the Returning Service shall be identified as well as an explanation of why
funding through ASSET was discontinued or no longer pursued. The need should align
with the Funders’ priorities and the priority areas from the most recent Story County
Community Needs Assessment.
C. The Administrative Team will review the information and determine if the service(s)
meets criteria to be included in the next available ASSET funding cycle. The
Administrative Team will inform the ASSET Board of the Returning Service request.
This review and informing ASSET is not a commitment to funding. If ASSET requests
additional information, a committee of Volunteers may be appointed to gather more
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information and report its findings to ASSET for further review.
XV. FUNDING APPEAL PROCESS
A. An Agency wishing to make an appeal may do so by following the individual Funders’
appeal process. Contact the individual ASSET Funder staff representative for further
information and forms.
XVI. AMENDMENTS TO POLICIES AND PROCEDURES
A. These Policies and Procedures shall be reviewed annually prior to the May ASSET
Board meeting.
B. Amendments to the Policies and Procedures may be proposed by a Volunteer, a Staff
member, or a Funder.
C. A proposed amendment shall require a majority vote of quorum of the ASSET Board to
recommend such amendment to the Funders.
APPENDIX A
ASSET
(Analysis of Social Service Evaluation Team)
CRITERIA FOR FUNDING ELIGIBILITY
Financial support through ASSET can be applied for by human service agencies that are serving clients
within the geographic area of Story County and who meet the basic eligibility criteria. Approval of an
applicant agency does not guarantee a subsequent dollar allocation. The allocation recommendation
will be made on a service-by-service basis during the annual allocation process.
To be considered for financial support, agencies must comply with the following requirements and provide
supporting documents to demonstrate compliance:
A. The agency must be a non-profit corporation or chartered as a local unit of a non-profit
corporation that has an IRS section 501(c)(3) status or local, state, or federal government agency
(i.e., formed by a 28E Agreement) that has a presence within and serves the people of the State
of Iowa.
B. The agency must have articles of incorporation, bylaws, or other documents, which clearly define
its purposes and function.
C. The agency must have an Equal Opportunity Policy that has been approved by its Board of
Directors.
D. The agency must have been incorporated and actively providing the service(s) it is requesting
funding for at least one year at the time of the application.
E. The agency must maintain in its budget and services a demarcation between any religious and
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other programs so that ASSET does not financially support religious purposes.
F. The agency must demonstrate need and community support for the proposed service through
letters of support, need assessments, or other documentation.
G. The agency shall be governed by a Board of Directors or Advisory Board who serve without
compensation and who approve and oversee the implementation of the budget and policies of the
agency.
H. Agencies that offer the following services shall not be eligible for funding from ASSET Funders:
1. Agencies that are primarily political in nature.
2. Agencies that provide services limited to the members of a particular religious group.
3. Agencies that exist solely for the presentation of cultural, artistic, or recreational
programs.
4. Basic educational program services to be considered the mandated responsibility of the
public education system.
The ASSET Reference manual includes the list of services currently considered for funding.
Each service includes a Service Code Number, Service Code Name, Service Definition, Unit of
Service and Category (Education, Financial Stability, and Health). Agencies applying to be
included in the process must identify what services they would be requesting funds to support.
To apply as an ASSET Agency Participant, complete the Application for ASSET Agency
Participation and send the request, including the documentation outlined in the application to:
storycountyasset@gmail.com. The application form can be found under the “Forms and
Resources” tab on the ASSET website www.storycountyasset.org Please direct any questions to
the ASSET Administrative Assistant.
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APPENDIX B – FORMS
Organization: Story County Analysis of Social Services Evaluation Team (ASSET)
Policy: Conflict of Interest Policy
Date Adopted: 4/10/03
Date Revised:
Story County ASSET and its voting members/staff persons, hereinafter referred to as “board” and “board members(s)”,
agree to the following conflict of interest policy hereinafter referred to as “policy”, as adopted and revised as indicated
above:
1. The policy will be adopted yearly at the first regularly scheduled board meeting following the start of the
fiscal year. Each board member is to review and sign the policy at the first board meeting prior to voting on any
matters before the board (if applicable).
2. A new voting board member/staff person will be required to review and sign the policy prior to voting as a
board member (if applicable) at the beginning of their term and/or the first meeting of the fiscal year.
3. It is the duty of a voting board member/staff person to disclose a conflict of interest to the full board when a
conflict arises. Disclosure may be made at any time to the ASSET Administrative Team; hereinafter referred to as
“the Team”, who shall then notify the full Board. A record of the conflict of interest shall be made at the first regularly
scheduled board meeting following disclosure.
4. A conflict of interest is defined in chapter 68B, Iowa Code. The Iowa Code defines conflict of interest as
that which evidences an advantage or pecuniary benefit for the member and/or their immediate family not available
to others similarly situated. A violation for a conflict of interest is punishable by both civil and criminal penalties in
the State of Iowa.
5. A “potential” conflict of interest is defined herein. A potential conflict of interest is when a voting board
member/staff person has reason to believe there may be a conflict of interest. This potential conflict shall be disclosed
in the same manner as a conflict. If, in the opinion of the Team, the circumstances meet the definition of a conflict of
interest the matter shall then be disclosed to the full board and a record shall be made at the next regular meeting.
6. A voting board member/staff person with a conflict of interest shall not vote or use their personal influence
with any board member on the matter in conflict.
I agree by my signature below that I have read the above Story County ASSET Conflict of Interest Policy and
understand it and will abide by the terms and conditions as stated herein.
Date: __________________ Print Name: ________________________________
Signature:
We either need a separate form to declare potential conflicts of interest or we need to add a spot for it here.
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Organization: Story County Analysis of Social Services Evaluation Team (ASSET)
Policy: Conflict of Interest Policy
Date Adopted: 4/10/03
Date Revised:
Story County ASSET
Confidentiality Agreement
Individuals who serve with Story County ASSET in the following areas are required to sign the
Confidentiality Agreement annually. Story County ASSET and its voting members/staff persons,
hereinafter referred to as “board” and “board member(s)”, agree to the following outlined below:
Individuals to sign include Board Member; Funder Staff; UWSC Community Impact Director; and ASSET
Administrative Assistant.
Any individuals who have signed the Confidentiality Agreement and do not follow the terms of
the Agreement may be removed from their position by the ASSET Adm inistrative Team.
Agreement
I understand that through my involvement with Story County ASSET, I may receive or have access to
confidential information. I agree that I will maintain in strict confidence any confidential information about
which I become aware, whether written, oral, or visual. I also agree that I will not disclose, use, duplicate
or otherwise divulge any confidential information directly or indirectly to any other person or entity except
when appropriate in my work with Story County ASSET. I understand that any information shared during
my involvement with Story County ASSET shall not be disclosed at any time beyond my involvement.
I agree that I will not knowingly alter, destroy, or mutilate documents (online or hard copy) with the intent to
impede, obstruct or influence the accuracy and completeness of retained records.
Confidential Information includes, but is not limited to:
1. Information relevant to Funders that is not open to the public;
2. Individual ASSET funded agency data (ClearImpact Scorecard).
3. Non-public information concerning Story County ASSET’s affairs.
4. Information relating to ASSET Agency program participants, including names, contact
information, and any personal information.
Non-Confidential Information
This agreement shall not apply to any information that:
1. Is determined to be public records under Chapter 22 of the Iowa Code, the Iowa Open Records
Law;
2. Is received by the board member from a third party not privy to this Agreement as a matter of
right and the third party is under no obligation to keep the information confidential;
3. Was independently developed by the signee without reference to or use of the Confidential
information;
4. Is disclosed by Story County ASSET in any publicly available regulatory filing; or
5. Is otherwise approved for release by written authorization of the Story County ASSET
Administrative Team.
Date:
Name:
Signature:
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