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HomeMy WebLinkAbout~Master - Regular Meeting of the Ames City Council 09/12/1989MINUTES OF THE REGULAR MEETING OF THE AMES CITY COUNCIL AMES, IOWA SEPTEMBER 12, 1989 The Ames City Council met in regular session at 7:30 p.m. on September 12, 1989, in the Council Chambers of the City Administration Building, 621 Main Street, pursuant to law with Mayor F. Paul Goodland presiding and the following members present: Brown, Campbell, Curtis, Hoffman, Parks, & Thurston. CONSTITUTION WEEK: Mayor Goodland presented a proclamation to Shirley Cloud and Thelma Jean Gfeller declaring September 17-23, 1989, as Constitution Week in Ames. SUBSTANCE ABUSE AWARENESS WEEK: Mayor Goodland presented a proclamation to Dave Sahr, Director of the Regional Substance Abuse Center, proclaiming October 21-29, 1989, as Area Substance Abuse Awareness Week in Ames. ALTERNATIVE DISPUTE RESOLUTION AWARENESS WEEK: Mayor Goodland presented a proclamation to Michele Habing from the Committee for Creative Justice, proclaiming September 24-30 as Alternative Dispute Resolution Awareness Week in Ames. CONSENT AGENDA: Three items were pulled from the Consent Agenda for separate consideration. Moved by Campbell, seconded by Parks, to approve the remaining items on the Consent Agenda. 1. Motion to approve minutes of the meetings of August 17 and August 22, 1989. 2. Motion to approve payment of claims totalling $2,860,672.12. 3. Motion to approve renewal of the following beer & liquor licenses: (a) Class C Liquor License - Mandarin Restaurant, 415 Lincoln Way (b) Class C Liquor License - That Place, 203-205 Main Street (c) Class B Beer Permit - Happy Joe's, 551 South Duff (d) Class C Liquor License - Tip Top Lounge, 201 E. Lincoln Way (e) Class B Liquor License - Scores, 1206 S. Duff 4. Motion to approve certification of Civil Service applicants. 5. Motion to approve amendments to Housing Board of Appeals rules. 6. Motion to refer to Staff request for two curb cuts on property located at 2615 Lindenwood Circle. 7. RESOLUTION NO. 89-298 approving appointment of Kyle Elbert to Complete Count Committee. 8. RESOLUTION NO. 89-299 waiving formal bidding requirements and approving purchase of Three Phase Padmount Transformers based on informal quotations. 9. RESOLUTION NO. 89-300 accepting completion of 1989 Bituminous Seal Coat Program. 10. RESOLUTION NO. 89-301 authorizing expenditure of $1000 for reception at Iowa League of Municipalities meeting. 11. RESOLUTION NO. 89-302 authorizing payment of City Manager's housing expenses at ICMA Conference. 12. RESOLUTION NO. 89-303 authorizing purchase of equipment, vehicles, spare parts for WPC Expansion. 13. RESOLUTION NO. 89-304 accepting bids and awarding contracts to O'Halloran International, Inc. in the amount of $41,047.16 for WPC Dump Truck Cab and Chassis and to Hawkeye Truck Equipment in the amount of $7,259.90 for the WPC Dump Truck Body. 14. RESOLUTION NO. 89-305 releasing liability for damages to City's tree. 15. RESOLUTION NO. 89-306 approving contract with MICA. 16. RESOLUTION NO. 89-307 approving Airport Fixed Base Operator and Airport Management Agreement. Resolutions declared adopted unanimously, signed by the Mayor, and hereby made a portion of these minutes. ELWOOD DRIVE TRAFFIC STUDY WORKSHOP: Moved by Brown, seconded by Hoffman, to hold a joint workshop with the Planning and Zoning Commission at 5:00 p.m. on October 3, 1989, in the City Council Chambers to discuss the results of the Elwood Drive Traffic Study. Vote on Motion 6-0. Motion declared carried unanimously. FEES FOR RESOURCE RECOVERY PLANT: Moved by Curtis, seconded by Parks, to adopt a resolution approving January 1, 1990, as the effective date of Resolution No. 89-279, which amended the fees for tires and out-of-county material at the Ames Resource Recovery Plant. Roll Call Vote 2-4. Voting Aye: Curtis and Parks. Voting Nay: Brown, Campbell, Hoffman, and Thurston. Motion failed. PERSONNEL POLICIES AND PROCEDURES: Moved by Brown, seconded by Parks, to adopt RESOLUTION NO. 89-308 approving recommended changes and additions to the Personnel Policies and Procedures Manual. Roll Call Vote 6-0. Resolution declared adopted unanimously, signed by the Mayor, and hereby made a portion of these minutes. PUBLIC FORUM: No one appeared for this portion of the meeting. NEW BEER & LIQUOR LICENSES: Moved by Parks, seconded by Brown, to approve the application for a Class E Beer Permit for Peoples Drug, 2430 Lincoln Way. Vote on Motion 6-0. Motion declared carried unanimously. The application for a Class B Beer Permit for Sukothai, 223 Welch Avenue, was pulled from the agenda. REQUEST FOR LOWER WATER/SEWER CHARGE: Moved by Brown, seconded by Campbell, to deny the request from a water/sewer customer for a monthly charge below the minimum established charge based on actual usage. Vote on Motion 6-0. Motion declared carried unanimously. OLD TOWN HISTORIC PRESERVATION DISTRICT: Mayor Goodland declared the hearing open. Brian O'Connell, Director of Planning and Housing, and Ray Anderson, City Planner, explained the differences between the area of the Historic Preservation District as requested by the Old Town Committee and that proposed by Staff. All boundaries of the district matched in both proposals except for the western boundary where Staff recommended deleting the properties along both sides of Clark Avenue. Mr. O'Connell and Mr. Anderson also explained the historic preservation guidelines and the procedure that will occur when someone applies for a building permit in this area if it is established as a historic preservation district. Riad Mahayni, Chairman of the Historic Preservation Commission, stated that the Commission recommended approval of the district as proposed by the Old Town Committee and presented their reasons. Sharon Wirth, 803 Burnett, Pat Thiel, Clark Avenue, Joe Carter, 712 Duff Avenue, and Keith Rollenhagen, 609 7th Street, spoke in favor of establishing the Historic Preservation District as proposed by the Old Town Committee. Nancy Stix, 228 South Kellogg, spoke in opposition to the establishment of the district. Mary Clark, 118 W. 7th Street, asked that her property be deleted from the southern edge of the district because it might depress property values. The hearing was declared closed. Mayor Goodland left the meeting. Moved by Thurston, seconded by Brown, to pass on first reading an ordinance approving a Historic Preservation District as proposed by the Old Town Historic Committee. Moved by Curtis, seconded by Parks, to amend the ordinance to exclude the properties located on the south side of 7th Street and the west side of Duff Avenue. Vote on Motion 6-0. Motion declared carried unanimously. Roll Call Vote on Ordinance as Amended 6-0. Motion declared carried unanimously. Moved by Parks, seconded by Brown, to pass on first reading an ordinance adopting the Design Guidelines for Historic Preservation and the Design Criteria for the Old Town Area. Roll Call Vote 6-0. Motion declared carried unanimously. 16TH STREET RECONSTRUCTION PROJECT: Mayor Pro Tem Curtis declared the hearing open. There were no comments and the hearing was declared closed. Moved by Hoffman, seconded by Brown, to adopt RESOLUTION NO. 89-309 awarding the contract for the 16th Street Reconstruction Project (Grand Avenue to Burnett Avenue) to Manatt's, Inc. in the amount of $99,635.95. Roll Call Vote 6-0. Resolution declared adopted unanimously, signed by the Mayor, and hereby made a portion of these minutes. COUNTY ROAD R-50 WIDENING PROJECT: Mayor Pro Tem Curtis declared the hearing open. There were no comments and the hearing was declared closed. Moved by Campbell, seconded by Parks, to adopt RESOLUTION NO. 89-310 awarding the contract for the County Road R-50 Widening Project at Northridge Parkway to Con-Struct, Inc. in the amount of $61,324.30. Roll Call Vote 6-0. Resolution declared adopted unanimously, signed by the Mayor, and hereby made a portion of these minutes. UNDERGROUND STORAGE TANK: Mayor Pro Tem Curtis declared the hearing open. There were no comments and the hearing was declared closed. Moved by Brown, seconded by Hoffman, to adopt RESOLUTION NO. 89-311 rejecting the bid provided by the Seneca Corporation, directing Staff to design improvements to the remaining fueling stations and authorizing Staff to coordinate the evaluation, removal, clean-up and complete abandonment of the existing unleaded fueling station. Roll Call Vote 6-0. Resolution declared adopted unanimously, signed by the Mayor, and hereby made a portion of these minutes. RELEASE OF EASEMENT FOR NFO SITE: Mayor Pro Tem Curtis declared the hearing open. There were no comments and the hearing was declared closed. Moved by Brown, seconded by Parks, to adopt RESOLUTION NO. 89-313 releasing the easement located 5' either side of the joint lot line between Lot 2 and Lot 3 of Oakwood 2nd Addition on the NFO site. Roll Call Vote 6-0. Resolution declared adopted unanimously, signed by the Mayor, and hereby made a portion of these minutes. UNITED SENIOR CENTER ADDITION: Mayor Pro Tem Curtis declared the hearing open. Vanessa Baker-Latimer, Housing Coordinator, and Pat Hougen, Director of the Council on Aging, provided further information on the project. There were no further comments and the hearing was declared closed. Moved by Parks, seconded by Brown, to adopt RESOLUTION NO. 89-312 rejecting all bids and directing Staff to re-bid the project based on the following conditions: 1. Recommendation by the project's architect firm that the unit prices in the bid received are not reasonable; 2. Additional funds from the Story County Council on Aging are deposited in a City designated account prior to the set re-bid date to cover the cost of re-bidding; 3. Approval of a contract extension from DED to allow for the additional time needed for re- bidding and construction; and 4. Additional funds from the Story County Council on Aging be deposited in a City designated account prior to contract award, if the bid(s) received exceeds the project budget of $272,780. Roll Call Vote 6-0. Resolution declared adopted unanimously, signed by the Mayor, and hereby made a portion of these minutes. CABLE TV WIRING AND EQUIPMENT FOR CITY HALL: Mayor Pro Tem Curtis declared the hearing open. There were no comments and the hearing was declared closed. Moved by Brown, seconded by Hoffman, to adopt RESOLUTION NO. 89-314 approving preliminary plans and specifications for re-bidding the Cable TV Wiring and Equipment for City Hall and setting September 21, 1989, as the date to receive bids and September 26, 1989, as the date of hearing and award of contract. Roll Call Vote 6-0. Resolution declared adopted unanimously, signed by the Mayor, and hereby made a portion of these minutes. SIDEWALK REPAIR/TREE TRIMMING ASSESSMENTS: Mayor Pro Tem Curtis declared the hearing open. There were no comments and the hearing was declared closed. Moved by Brown, seconded by Hoffman, to adopt RESOLUTION NO. 89-316 assessing the cost of sidewalk repair or tree trimming to the property owners as shown below, directing the Finance Director to prepare a spread sheet, and directing the City Clerk to file the assessments with the Story County Treasurer. Alan & Emily Munson $125.00 R. R. 3 Ames, Iowa 50010 Sidewalk repair at 302 Main St. Work completed June 13, 1989 Augustus & Betty Lartius $ 23.90 P. O. Box 244 Ames, Iowa 50010 Tree trimming at 101 Hyland Ave. Work completed June 22, 1989 Augustus & Betty Lartius $ 16.82 P. O. Box 244 Ames, Iowa 50010 Tree trimming at 702 Clark Ave. Work completed June 22, 1989 Roll Call Vote 6-0. Resolution declared adopted unanimously, signed by the Mayor, and hereby made a portion of these minutes. TIE LINE CONTROL EQUIPMENT FOR SCADA & AGC: Moved by Brown, seconded by Hoffman, to adopt RESOLUTION NO. 89-315 awarding the contract for Tie Line Control Equipment for SCADA & AGC to Landis and Gyr and authorizing Staff and Burns and McDonnell to prepare a final contract with Landis and Gyr based on the adjusted bid of $357,448. Roll Call Vote 6-0. Resolution declared adopted unanimously, signed by the Mayor, and hereby made a portion of these minutes. FACILITIES PLAN ADDENDUM FOR WPC PLANT: This item was pulled from the agenda. WATER QUALITY STANDARDS PROVISIONS: Tom Neumann, Assistant Director of the Water and WPC Plant, explained that revisions to the Water Quality Standards applicable to Iowa surface waters are being proposed by the Iowa Department of Natural Resources. Due to the high costs and the impact on Ames which would result if these revisions became effective, Mr. Neumann requested that the Council take formal action to oppose these IDNR revisions. Moved by Parks, seconded by Brown, to direct the Mayor to express opposition to the proposed water quality standards revisions to the Iowa Department of Natural Resources. Vote on Motion 4-2. Voting Aye: Brown, Curtis, Parks, & Thurston. Voting Nay: Campbell & Hoffman. Motion declared carried. ALLEY NEAR DAILY TRIBUNE: Moved by Brown, seconded by Thurston, to set September 26, 1989, as the date of hearing on an ordinance to vacate the alley east of The Daily Tribune building located at 317 5th Street and to adopt RESOLUTION NO. 89-319 proposing conveyance of the alley to the Daily Tribune at a cost of $10,800 with retention of a utility easement and setting September 26, 1989, as the date of hearing on the conveyance. Roll Call Vote 6-0. Resolution declared adopted unanimously, signed by the Mayor, and hereby made a portion of these minutes. PARKING AROUND CITY HALL/COMMUNITY CENTER: Moved by Brown,seconded by Parks, to adopt RESOLUTION NO. 89-317 approving the City Hall/Community Center parking configuration as proposed by Staff, and directing Staff to implement it as the building is occupied. Roll Call Vote 6-0. Resolution declared adopted unanimously, signed by the Mayor, and hereby made a portion of these minutes. HVAC MAINTENANCE SERVICES FOR CITY HALL/COMMUNITY CENTER: Moved by Brown, seconded by Hoffman, to adopt RESOLUTION NO. 89-318 waiving the formal bidding procedures and authorizing Staff to negotiate a contract with Johnson Controls for HVAC and security system maintenance of the City Hall/Community Center with the contract returned to Council for final authorization. Roll Call Vote 6-0. Resolution declared adopted unanimously, signed by the Mayor, and hereby made a portion of these minutes. INTERIM PROGRAM FOR ECONOMIC DEVELOPMENT DECISION: Mark Reinig, Economic Development Technician, explained the proposed changes to the criteria and matrix included in the original plan presented to the Council in a workshop. Moved by Thurston, seconded by Parks, to adopt RESOLUTION NO. 89-320 approving the Program for Economic Development with the changes as recommended by City staff, to be used as an interim decision-making guide. Roll Call Vote 6-0. Resolution declared adopted unanimously, signed by the Mayor, and hereby made a portion of these minutes. EMERGENCY RESIDENCE PROJECT: Moved by Brown, seconded by Parks, to adopt RESOLUTION NO. 89-321 awarding the construction contract for the City's CDBG Homeless Shelter Grant at the Emergency Residence Project to David Soukup Construction in the amount of $26,228 and directing Staff to issue the Notice to Proceed when the contractor has submitted to the City Clerk's Office a signed contract, performance bond, and certificate of insurance. Roll Call Vote 6-0. Resolution declared adopted unanimously, signed by the Mayor, and hereby made a portion of these minutes. CAMPUSTOWN PARKING LOT: City Manager Schainker explained the plans for acquiring property in Campustown for a proposed parking lot there. Moved by Brown, seconded by Campbell, to adopt RESOLUTION NO. 89-322 approving the appraisals for properties at 116, 124, and 126 Welch Avenue and 127 Stanton Avenue and directing Staff to prepare a purchase offer for all of the property necessary for the construction of a parking lot with each purchase offer being subject to all other owners agreeing to the City's purchase offer. Roll Call Vote 6-0. Resolution declared adopted unanimously, signed by the Mayor, and hereby made a portion of these minutes. NATIONAL LEAGUE OF CITIES: Moved by Campbell, seconded by Thurston, to appoint Larry Curtis as Voting Delegate and Pat Brown as Alternate Voting Delegate for the National League of Cities meeting in Atlanta, Georgia, in November, 1989. Vote on Motion 6-0. Motion declared carried unanimously. COMMENTS: Councilman Thurston asked Staff to look into making it easier for bike riders to cross intersections. ADJOURNMENT: The meeting was adjourned at 9:53 p.m. __________________________________ ______________________________________ Nancy Dionigi, City Clerk F. Paul Goodland, Mayor