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HomeMy WebLinkAbout~Master - Regular Meeting of the Ames City Council 11/10/1992MINUTES OF THE REGULAR MEETING OF THE AMES CITY COUNCIL AMES, IOWA NOVEMBER 10, 1992 The Ames City Council met in regular session at 7:00 p.m., November 10, 1992, in the City Council Chambers in the City Hall, 515 Clark Avenue, pursuant to law with Mayor Curtis presiding and the following Council Members present: Campbell, Hertz, Hoffman, Parks, and Wirth. Council Member Brown arrived late. AMERICAN EDUCATION WEEK PROCLAMATION: Representatives from the committee for American Education Week accepted a proclamation from Mayor Curtis proclaiming November 15-21, 1992, as American Education Week. SEAT BELT USE AWARD: Police Officer Jim Johnson presented Mayor Curtis with a Seat Belt Use Award for the City's accomplishment of exceeding 70% in seat belt usage. ENZAN CITY, JAPAN DELEGATES' VISIT: Mayor Curtis was presented with a picture of Mt. Fuji and a kimono from the delegation visiting from Enzan City, Yamanashi Prefecture, Japan. Lu Kiser, Chairman of the Ames/International Partner Cities Committee, gave background information regarding the delegates' visit to Ames. Dr. Kum San Song, interpreter for the Enzan City visitors, introduced the members of the delegation. Gifts were also exchanged between the visitors and the City Council. Council Member Brown arrived at 7:15 p.m. CONSENT AGENDA: An item regarding approval of the contract and bond for the Ontario Street Utilities Improvement Program was pulled from the Consent Agenda as was the item regarding approval of an agreement for use of a portion of the depot parking lot for the annual Jaycees' Christmas Tree Sale. Moved by Hoffman, seconded by Parks, to approve the remaining items on the Consent Agenda: Motion to approve minutes of the special meeting of October 22, 1992, and the regular meeting of October 27, 1992. Motion to approve payment of claims. Motion to approve renewal of the following beer and liquor licenses: (a) Class E Beer - QuikTrip, 111 Duff Avenue. Motion to refer to Staff a request from Yu-Min and Hsiu-Mei Tsai to abandon a utility easement. Motion to set November 24, 1992, as date of hearing to consider technical amendments to Section 29.43(3) of the Municipal Code to permit the parking of one car in the front yard under certain circumstances. RESOLUTION NO. 92-383 approving appointments of Jerry Cable, Chris Kayser, and Mark Speck to the interim Plumbing Code Board of Appeals. RESOLUTION NO. 92-384 awarding contract to TECO, Inc., in the amount of $73,101.00 for step van body and aerial device. RESOLUTION NO. 92-385 accepting bids and awarding contract to Thomas Bus Sales of Iowa, Inc., in the total amount of $78,389.20 for two van chassis and two small bus bodies subject to completion of the pre-award audit and IDOT concurrence. RESOLUTION NO. 92-386 approving change orders for ISU Tie Line Project. RESOLUTION NO. 92-387 approving extension of agreement with ISU to use Old WPC Site for Biomass Research. RESOLUTION NO. 92-388 approving Downtown Betterment Association's request regarding Holiday promotions. RESOLUTION NO. 92-389 approving Krieg Boys Ice repayment schedule. RESOLUTION NO. 92-390 approving release of real estate mortgages. RESOLUTION NO. 92-391 authorizing execution of Section 8 Annual Contributions Contract for Substantial Rehabilitation Program with the Department of Housing an Urban Development. RESOLUTION NO. 92-392 approving Juvenile Holdover Agreement between the City and Youth and Shelter Services. RESOLUTION NO. 92-393 approving change in City's credit card and increase in credit limit. Roll Call Vote: 6-0. Resolutions declared adopted unanimously, signed by the Mayor, and hereby made a portion of these minutes. ONTARIO STREET UTILITIES IMPROVEMENT PROGRAM: Upon questioning by Council Member Brown, Public Works Director Paul Wiegand informed the Council that the contract for this program is for the installation of sanitary sewer and water for Brookview Place Subdivision and that it is not related to the complaint filed regarding storm water run-off. Moved by Brown, seconded by Hoffman, to adopt RESOLUTION NO. 92-394 approving the contract and bond from Ames Trenching and Excavating, Inc., for the Ontario Street Utilities Improvement Program. Roll Call Vote: 6-0. Resolution declared adopted unanimously, signed by the Mayor, and hereby made a portion of these minutes. JAYCEES' CHRISTMAS TREE SALE: Council Member Brown asked Staff if the use of a portion of the depot parking lot for the Jaycees' Annual Christmas Tree Sale would in any way affect the Depot Development Project. Staff responded that it would not affect the renovation of the depot. Moved by Brown, seconded by Parks, to adopt RESOLUTION NO. 92-395 approving an agreement between the Ames Jaycees and the City for use of a portion of the depot site for the Annual Christmas Tree Sale. Roll Call Vote: 6-0. Resolution declared adopted unanimously, signed by the Mayor, and hereby made a portion of these minutes. DEPOT SITE PLAN PRESENTATION: City Manager Steve Schainker reiterated background information regarding the Depot Development Project. Although the Council directed Staff to finalize the developer's agreement by October 27, 1992, Staff and the development partnership are still in negotiations. However, he had asked members of the development team to present the site plan before the Council. Mr. Schainker explained that the developers need Council guidance at this time, and the City Council will need to approve the site plan and utilization of the depot building itself. Rick Tollakson, Hubbell Realty, Des Moines, Iowa, introduced the members of the development team. He explained that this project would consist of five buildings with a total of 50,000 square feet of retail and office space. Bob Olson of VOV Architecture + Design, P.C., Des Moines, Iowa, showed a slide presentation at this time. He indicated that the plan is to show the influence of downtown Main Street and extend it into the depot development. Phillip Vlieger of VOV Architecture presented schematic drawings. The depot would be the anchor building with wings being constructed on both sides. The new wings would replace the additions in place at this time. Also connected to the wings would be open-air areas for public gatherings. In addition to the newly constructed wings there would be two large buildings on the east and west ends of the parking lot. In order to create an interior plaza effect, a boulevard would be constructed from Main Street to the front of the depot. The developers hope to have a restaurant located in the west building, which would have approximately 9,000 square feet. The east building, which would measure approximately 21,000 square feet, would house retail shops and 20% for office space. Some of the areas in the east building would open onto Clark Avenue, while the other side would open towards the depot. The buildings which face Clark Avenue would be designed to appear more like the Main Street buildings, and the other spaces would follow the depot appearance more closely. Considerable discussion was held regarding the exterior and interior treatments and building materials. The development team members indicated that brick, wood, and steel would be used for the development. It was pointed out that the exterior buildings would be predominantly brick. Mr. Olson stated that the use of different materials is needed in order to create a "rich" space and that the project details deserve to be shown off. In regards to the parking, the development team proposes to change the parking along Main Street from parallel to angle parking. It is also anticipated that the Central Business District parking lot behind Main Street will be used; therefore, there will be a pedestrian entrance off Clark Avenue. Jim Hubbell, Hubbell Realty, stated that the development partnership needs the Council's approval of the general design concept and layout of the project. He further requested that the Council approve the general mix of materials for the renovation as the materials used will affect their pricing of the project. Mr. Hubbell indicated that the initiation of construction is being planned for spring 1993. Council asked that the team present more specific drawings with wall sections, elevations, etc., once they are available and before the developer's agreement is finalized. Moved by Brown, seconded by Hoffman, to approve the design concept of the Depot Site Plan. Vote on Motion: 6-0. Motion declared carried unanimously. PUBLIC FORUM: No one appeared for this portion of the meeting. 3 At this time, Mayor Curtis asked those present for a moment of silence to commemorate Don Jackson, Building Official for the City of Ames, who died November 8, 1992. Mayor Curtis introduced City Clerk Sandra Ryan to those in attendance. Ms. Ryan began her new duties with the City on November 9, 1992. Council Member Wirth left the meeting. NEW BEER PERMIT: Moved by Parks, seconded by Hertz, to approve an application for the following new beer permit: (a) Class C Beer - The Keg Shop, 113 Colorado Avenue. Vote on Motion: 5-0. Motion declared carried unanimously. THETA CHI FRATERNITY: Moved by Hoffman, seconded by Campbell, to allow under-age people on the premises while alcohol is being served during a social event at the Coliseum on November 13, 1992. Vote on Motion: 4-1. Voting Aye: Campbell, Hertz, Hoffman, Parks. Voting Nay: Brown. Absent: Wirth. Motion carried. ALPHA TAU OMEGA FRATERNITY: Moved by Campbell, seconded by Parks, to allow under- age people on the premises while alcohol is being served during a social event at the Coliseum on November 14, 1992. Vote on Motion: 4-1. Voting Aye: Campbell, Hertz, Hoffman, Parks. Voting Nay: Brown. Absent: Wirth. Motion carried. ENCROACHMENT PERMIT: Moved by Parks, seconded by Brown, to approve a request from Pizza Hut for an encroachment permit for property located at 127 Dotson Drive provided the owner signs the encroachment agreement and the necessary insurance is received from the owner. Vote on Motion: 5-0. Motion declared carried unanimously. Council Member Wirth returned to the meeting. SOUTHDALE TERRACE CORPORATION REQUEST: Moved by Brown, seconded by Hertz, to deny a request from the Southdale Terrace Corporation to transfer control of Meadow Court to the City of Ames. Dave Maach, 725 Garnet Drive, a member of the Board of Directors for Southdale Terrace Corporation, appeared before the Council. Mr. Maach wrote a letter to the City Council requesting that the City accept control of Meadow Court, which is now a privately-owned street. The reasons for the request by the Board of Directors are police patrols and road maintenance. He indicated that there appears to be adequate room to allow for City vehicles during snow removal. Discussion was held regarding the pavement thickness of Meadow Court as Staff reports it does not meet City standards. Mr. Maach stated that the Corporation would be willing to have core samples taken of the pavement thickness in order to determine whether or not it meets the thickness requirements. 4 More discussion was held regarding the parking violations the residents encounter and how police jurisdiction in that area would improve the situation. The current policy enforced at this time is that a patrolling officer needs to have a property owner's signature on a parking violation ticket since the street is private property. Council Member Parks stated that if the Council accepts this particular street as public property, it would be setting a precedent for future requests similar in nature. He explained that once an area is privately developed and these very problems are experienced, the problems then become the City's. Public Works Director Paul Wiegand explained that there is no room to add a cul-de-sac for access purposes to Meadow Court. Mr. Wiegand further explained that it would be very costly to bring the street up to City standards. Jeannie Weber, 3425 Harcourt, board member for the Southdale Terrace Corporation, asked if the City could police the area for parking violators even if it would not accept the ownership of the street. City Attorney John Klaus explained that the major difference with police enforcement of the parking problems is due to Meadow Court being private property. Mayor Curtis suggested that the Southdale Terrace Corporation might wish to meet with City Staff in order to work out a solution to the parking violation problems. Vote on Motion: 6-0. Motion declared carried unanimously. ORDINANCE ESTABLISHING CONNECTION FEES: Moved by Campbell, seconded by Wirth, to pass on first reading an ordinance to not waive the sanitary sewer connection fee if a special assessment is not paid on lots or land parcels. Roll Call Vote: 6-0. Motion declared carried unanimously. ORDINANCE CHANGING LICENSING BOND REQUIREMENTS: Moved by Brown, seconded by Hoffman, to pass on first reading an ordinance approving licensing bond requirement changes to the plumbing and electrical codes to cover the interim period between January 1, 1993, and April 1, 1993, when the new codes take effect. Roll Call Vote: 6-0. Motion declared carried unanimously. ORDINANCE APPROVING AMENDMENTS REGARDING MOBILE HOME PARKS: Moved by Parks, seconded by Brown, to pass on second reading an ordinance approving technical amendments to Section 29.20 of the Municipal Code to allow detached garages as accessory buildings, to allow the placement of awnings and raised decks ten feet inside the 30- foot setback area, and to rescind the requirement for storm shelters in mobile home parks. Council Member Hertz asked if, in the near future, Staff would have the draft ordinance prepared regarding more stringent tie downs for mobile homes. City Attorney John Klaus stated that Staff's objective is to explore the ordinance to assure that the anchoring system for mobile homes would meet the same qualifications as site-built structures. The tie-down issue is currently in the existing ordinance, and an approach to address the anchoring situation has not been arrived at as yet. 5 Roll Call Vote: 4-2. Voting Aye: Brown, Hertz, Hoffman, Parks. Voting Nay: Campbell, Wirth. Motion declared carried. HEARING ON VACATING PORTIONS OF STREETS: Mayor Curtis declared the hearing open. There were no comments, and the hearing was declared closed. Moved by Parks, seconded by Brown, to pass on first reading an ordinance vacating those portions of East 5th Street and Crawford Avenue necessary for the construction of the Water Meter Testing Laboratory effective March 1, 1993. Roll Call Vote: 6-0. Motion declared carried unanimously. HOSPITAL BONDS AND RELATED AGREEMENTS: Moved by Parks, seconded by Hertz, to adopt RESOLUTION NO. 92-396 authorizing and providing for the issuance and securing the payment of $21,000,000 Hospital Revenue Bonds and approving the Revenue Maintenance and Payment Agreement and the Escrow Deposit Agreement, all for Mary Greeley Medical Center. Roll Call Vote: 5-1. Voting Aye: Campbell, Hertz, Hoffman, Parks, Wirth. Voting Nay: Brown. Resolution declared adopted, signed by the Mayor, and hereby made a portion of these minutes. HOSPITAL LEASE AGREEMENT: Moved by Parks, seconded by Campbell, to adopt RESOLUTION NO. 92-397 approving a lease agreement between the Mary Greeley Medical Center and the Webster City Medical Clinic for a radiation/oncology facility located in Webster City. Leah Mully, 1207 Burnett Avenue, stated that she was unclear as to what the lease agreement involves. She questioned why our municipal hospital was leasing a clinic in Webster City. City Attorney John Klaus explained that the Hospital was doing so in order that persons seeking medical treatment who live in the area would not have to travel as far. Jeff Stevenson, President of the Mary Greeley Medical Center, reported that the Hospital Board was approached by a Webster City physician who was recruited to another part of the country. He asked the Board to consider taking over the facility. Mr. Stevenson explained that they would be offering radiation/oncology services at both the Webster City facility and the Mary Greeley Medical Center. Paula Weidner, 903 Kellogg Avenue, questioned Mr. Stevenson on the length of the lease. Mr. Stevenson responded that the lease was for three years, which had the option of being renewed for 99 years. Roll Call Vote: 6-0. Resolution declared adopted unanimously, signed by the Mayor, and hereby made a portion of these minutes. REVISING PARKING METER MAP: Moved by Campbell, seconded by Brown, to adopt RESOLUTION NO. 92-398 increasing parking meter rates from 10¢ and 20¢ to 25¢ and 50¢ per hour for metered stalls in the Campustown area. Roll Call Vote: 6-0. Resolution declared adopted unanimously, signed by the Mayor, and 6 hereby made a portion of these minutes. COMMENTS: Council Member Hertz received a phone call from a resident on Donald Street who is unhappy with the four-hour parking limit in that area. He asked that the Council consider handing out parking stickers to residents who live there. Council Member Campbell stated that the Council might want to consider an increase in overtime parking fines since the meter fees have risen. Council Member Wirth welcomed Sandra Ryan, City Clerk, to the City of Ames. Council Member Brown referred to a memo she had given to the Council regarding a shortfall of funds for the Story County Emergency Coordinator. The Story County Board of Supervisors proposed that this shortfall be picked up by the Story County cities. Moved by Brown, seconded by Campbell, to deny a request from the Story County Board of Supervisors to contribute monies for funding of the Story County Emergency Coordinator's budget. Vote on Motion: 6-0. Motion declared carried unanimously. Council Member Hoffman referred to a letter the Council received concerning the illegal activity of posting advertisements and fliers on utility poles. There is currently an ordinance which makes this illegal. This activity creates a maintenance problem for the City, however, Mark Reinig of the Planning and Housing Department is working with the business associations to attempt a solution to the problem. Council Member Parks stated that since the City is addressing the Campustown parking problem, he asked Staff to investigate the possibility of having parking available on Welch Avenue all the way to Storm Street. Council Member Parks thanked City Staff for all of their assistance with and participation in the Leadership Ames Group. ADJOURNMENT: The meeting adjourned at 9:35 p.m. _____________________________________ _____________________________________ Jill Ripperger, Recording Secretary Larry R. Curtis, Mayor 7