HomeMy WebLinkAbout~Master - July 8, 2025, Regular Meeting of the Ames City Council1.Motion approving payment of claims
2.Motion approving Report of Change Orders for period of June 16-30, 2025
3.Motion approving Summary of Minutes of the Regular City Council Meeting on June 24,
2025, and Special AAMPO Meeting on June 17, 2025, and Special City Council Meeting
on June 17, 2025
4.Motion approving Civil Service Candidates
5.Motion approving new 5-Day (August 19-23, 2025) Special Class C Retail Alcohol
License with Outdoor Service - Apres Bar Co., 1930 E 13th Street
6.Motion approving Premises Update for Class E Retail Alcohol License - Kum & Go
#0217, 3111 South Duff Avenue
7.Motion approving Temporary Outdoor Service for Class C Liquor License with Outdoor
Service - Sips and Paddys, 126 Welch Avenue on:
a. August 28 - September 1, 2025
b. September 4 - September 7, 2025
8.Motion approving Temporary Outdoor Service for Class C Retail Alcohol License with
Outdoor Service - Torrent Brewing Company, LLC, 504 Burnett Avenue, Midnight
Madness
9.Motion approving the renewal of the following Beer Permits, Wine Permits, and Liquor
Licenses:
a. Applebee's Neighborhood Grill & Bar, 105 Chestnut, Class C Retail Alcohol License
b. Sportsman's Lounge, 123 Main Street, Class C Retail Alcohol License with Living
Quarters
c. AJ's Liquor II, 2515 Chamberlain Street, Class E Retail Alcohol License
d. Huhot Mongolian Grill, 703 S. Duff Ave. Suite #105, Special Class C Retail Alcohol
License
e. Rinconcito Hispano Tienda y Taqueria, 823 Wheeler Street Suite #1, Class C Retail
AGENDA
REGULAR MEETING OF THE AMES CITY COUNCIL
COUNCIL CHAMBERS - CITY HALL
JULY 8, 2025
NOTICE TO THE PUBLIC: The Mayor and City Council welcome comments
from the public during discussion. The Standards of Decorum, posted at the
door and available on the City website, define respectful conduct for public
participation. If you wish to speak, please fill out the form on the tablet outside
the door to the Council Chambers or scan the QR Code to the right to fill out
the same form on a personal device. When your name is called, please step to
the microphone, state your name for the record, and keep your comments brief so that others
may have the opportunity to speak.
REGULAR MEETING OF THE AMES CITY COUNCIL**
**Regular City Council Meeting will immediately follow the
Ames Area Metropolitan Planning Organization Transportation Policy Committee
CALL TO ORDER : 6:00 p.m.
CONSENT AGENDA : All items listed under the Consent Agenda will be enacted by one
motion. There will be no separate discussion of these items unless a request is made prior to
the time the Council members vote on the motion.
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Alcohol License
f. Northcrest Inc, 1801 20th Street, Special Class C Retail Alcohol License with
Outdoor Service
10.Resolution approving Professional Services Agreement with Stanley Consultants, of Des
Moines, IA, for 2025/26 Collector Street Pavement Improvements (Bloomington Road) in
an amount not to exceed $72,000
11.Resolution approving Professional Services Agreement with Foth Infrastructure &
Environment, LLC, of Cedar Rapids, IA, for the Duff Avenue Corridor Study in an amount
not to exceed $100,000
12.Resolution approving preliminary plans and specifications for 2024/25 Multi-Modal
Roadway Improvements (6th Street, North of City Hall), setting August 6, 2025, as the bid
due date and August 12, 2025, as the date of Public Hearing
13.Resolution approving contract renewal with EMC Claims Solutions, LLC, of Des Moines,
IA, to provide third-party administration of the City's Workers' Compensation and
Municipal Fire and Police "411 System" claims for the term of August 1, 2025, through
June 30, 2026
14.Resolution approving contract renewal for the purchase of oils, lubricants, and fluid
analysis for Fleet Services and Ames Transit Agency (CyRide) to Heritage Petroleum,
LLC of Evansville, IN, for the one-year period from July 1, 2025 through June 30, 2026, in
an amount not-to-exceed $49,300.00
15.Resolution awarding contract to Wulfekuhle Injection and Pumping of Peosta, IA, for FY
2025/26 WPC Biosolids Disposal Contract using unit prices as bid in a total amount not to
exceed $104,687.50
16.Resolution approving third amendment to 28E Funding Agreement with Story County
Edge of Field Project
17.Prairie View Industrial Center Utility Extension Project
a. Resolution approving Change Order No. 4 with Keller Excavating of Boone, IA, for
the Prairie View Industrial Center Utility Extension Project, a deduction in the
amount of $298,239.42
b. Resolution approving Change Order No. 5 with Keller Excavating of Boone, IA, for
the Prairie View Industrial Center Utility Extension Project, a deduction in the
amount of $147,984.88
c. Resolution accepting Prairie View Industrial Center Utility Extension Project as
completed by Keller Excavating of Boone, IA, in the amount of $8,269,896.42
18.Resolution approving Change Order No. 4 with Keller Excavating, Inc. of Boone, IA, for
the North River Valley Well Field and Pipeline Project, in the amount of $47,336
19.Resolution approving Change Order No. 4 to 2022/23 Airport Improvements Program
(South Apron Rehab), the balancing change order, a deduction in the amount of
$35,531.35
20.Resolution approving partial completion of public improvements and reducing the financial
security on file for North Dayton Industrial Park Subdivision to $173,250
21.Resolution approving partial completion of public improvements and reducing the financial
security on file for North Sunset Ridge 1st Addition to $385,150.13
22.Resolution approving partial completion of public improvements and reducing the financial
security on file for Sunset Ridge 11th Addition to $28,220.00
23.Resolution approving partial completion of public improvements and reducing the financial
security on file for Ansley 3rd Addition Subdivision to $405,659.50
24.Resolution approving completion of public improvements and releasing in full the financial
security on file for Sunset Ridge 10th Addition
25.Resolution approving completion of public improvements and releasing in full the financial
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security on file for Hayden's Ridge - Townhome Community
26.Resolution approving Minor Final Plat for Hy-Vee Subdivision Second Addition
27.Resolution approving consent of assignment of cellular antenna site lease from Verizon
Wireless to VB Acquisitions, LLC
28.FY 2024/25 Climate Action Plan Update
29.Nuisance Ordinance Update
30.Resolution approving Solid Waste Disposal Agreement with Carroll County, Iowa Solid
Waste Management Commission
31.Motion approving/denying a Class C Retail License - La Casa Maya, 631 Lincoln Way,
Class C Retail Alcohol License with Outdoor Service
32.Hearing on Fire Alarm Upgrade for the Power Plant:
a. Motion approving report of bids
b. Resolution approving final plans and specifications and awarding a contract to Van
Maanen Electric Inc. of Newton, IA, in the amount of $359,895
33.Hearing to Vacate right-of-way on Lot ‘J’ of Bloomington Heights West Plat 3
a. Resolution approving vacating right-of-way on Lot 'J'
b. Resolution approving establishment of 5-foot public utility easement on the easterly
property line of said parcel.
34.Hearing on Rezoning of Property located at 57258 220th Street (East 13th Street) from
Agricultural (A) To General Industrial (GI) upon its final approval of Annexation by the
State
a. Resolution approving request to rezone from Agricultural (A) to General Industrial
(GI)
35.Hearing on Amendments to Chapter 29 of the Ames Municipal Code for Driveway Zoning
Standards
a. Ordinance modifying driveways dimensions and spacing
b. Motion to approve/deny directing staff to draft ordinance to create paving exception
for long driveways
36.Modifications to Municipal Code for Renewable Energy Buyback Program:
a. First reading of ordinance amending Chapter 28 of Municipal Code
b. Resolution amending Appendix H, Electric Tariff No. 5
37.Third reading and adoption of ORDINANCE NO. 4563 to comply with the new state law
regarding citizen review boards of police and repeal Ames Resident Police Advisory
PUBLIC FORUM: This is a time set aside for comments from the public on topics of City
business other than those listed on this agenda. Please understand that the Council will not
take any action on your comments at this meeting due to requirements of the Open Meetings
Law, but may do so at a future meeting.
ADMINISTRATION:
FIRE:
PUBLIC WORKS:
POLICE:
HEARINGS:
ORDINANCES:
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Committee (ARPAC)
38.Participation with agencies, boards and commissions:
a. Discover Ames (ACVB)
b. Ames Regional Economic Alliance (AREA)
c. Story County Emergency Management Agency (SCEMA)
d. Ames Transit Agency Board of Trustees
DISPOSITION OF COMMUNICATIONS TO COUNCIL :
REPORT OF GOVERNING BODY:
COUNCIL COMMENTS :
ADJOURNMENT:
Please note that this agenda may be changed up to 24 hours before the meeting time as
provided by Section 21.4(2), Code of Iowa.
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To:Mayor & City Council
From:Renee Hall, City Clerk
Date:July 8, 2025
Subject:Report of Contract Change Orders
Item No. 2
MEMO
The Report of Change Orders is for the period of June 16-30, 2025, is attached
for your review and consideration.
ATTACHMENT(S):
Change Order Report - June 16-30, 2025.docx
City Clerk's Office 515.239.5105 main
515.239.5142 fax
515 Clark Ave. P.O. Box 811
Ames, IA 50010
www.CityofAmes.org
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REPORT OF
CONTRACT CHANGE ORDERS
Department
General Description
of Contract
Contract
Change No.
Original Contract
Amount Contractor/ Vendor
Total of Prior
Change Orders
Amount this
Change Order
Change
Approved By
Purchasing
Contact
(Buyer)
Parks &
Recreation
Bid Package 03-1 Bulding
Concrete Work for Fitch
Family Indoor Aquatic
Center
2 $671,500.00 All Star Concrete LLC $10,100.00 $7,029.00 K. Abraham KS
Parks &
Recreation
Bid Package 26-1 Electrical,
Communications, Electronic
Safety & Security Work for
Fitch Family Indoor Aquatic
Center
4 $1,477,436.00 Van Maanen Electric, Inc. $40,869.00 $1,007.00 P. Goldbeck KS
Electric
Services
Power Plant Maintenance
Services Contract
1 $165,000.00 Waldinger Corporation $0.00 $8,533.89 J. Muschick AM
Parks &
Recreation
Lloyd Kurtz Park - Mini Pitch
Project - Bid Package 1 -
Concrete & Grading
3 $182,462.27 Caliber Concrete LLC $(232.00) $3,141.60 K. Abraham AM
Public Works 22/23 Right of Way
Restoration
2 $278,183.20 Country Landscapes, Inc. $3,080.00 $(32,337.42) B. Phillips AM
Fleet Services Purchase of Four Dump
Trucks with Snow and Ice
Removal Provisions
1 $588,420.00 Trivista-Iowa O’Halloran
International
$0.00 $5,743.69 R. Iverson QE
Period: 1st – 15th
16th – End of Month
Month & Year: June 2025
For City Council Date: July 8, 2025
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Department
General Description
of Contract
Contract
Change
No.
Original Contract
Amount Contractor/ Vendor
Total of Prior
Change
Orders
Amount this
Change Order
Change
Approved By
Purchasing
Contact
(Buyer)
Public Works 22/23 Airport
Improvements (S. Apron
Rehab)
3 $1,251,750.00 Con Struct Inc. $13.888.60 $21,866.00 B. Phillips AM
Public Works 2050 Metropolitan
Transportation Plan Update
1 $499,851.00 HDR Engineering, Inc. $0.00 $15,000.00 D. Pregitzer AM
Electric
Services
Liquid Sodium Hypochlorite 1 $44,940.00 Hawkins, Inc. $0.00 $6,279.12 J. Muschick QE
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To:Mayor & City Council
From:City Clerk's Office
Date:July 8, 2025
Subject:Approval of Minutes
Item No. 3
MEMO
Attached are the minutes from the Regular City Council Meeting on June 24,
2025, Special AAMPO Meeting on June 17, 2025, and Special City Council
Meeting on June 17, 2025, for your review and consideration.
ATTACHMENT(S):
C25-0624 Summary.pdf
C25-0617 Summary.docx
C25-0617 AAMPO Summary.pdf
City Clerk's Office 515.239.5105 main
515.239.5142 fax
515 Clark Ave. P.O. Box 811
Ames, IA 50010
www.CityofAmes.org
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SUMMARY OF MINUTES OF THE REGULAR MEETING
OF THE AMES CITY COUNCIL
AMES, IOWA JUNE 24, 2025
The Regular Meeting of the Ames City Council was called to order by Mayor John Haila
at 6:00 p.m. on the 24th day of June, 2025, in the City Council Chambers in City Hall,
515 Clark Avenue, pursuant to law. Present were Council Members Bronwyn Beatty -
Hansen, Gloria Betcher, Amber Corrieri, Tim Gartin, Rachel Junck, and Anita
Rollins. Ex officio Emily Boland was also present.
CONSENT AGENDA: Mayor Haila noted that staff requested to pull Item No. 9 and
Member Junck requested to pull Item No. 28.
Moved by Betcher, seconded by Gartin, to approve the consent agenda less Item No. 9
and Item No. 28.
1. Motion approving payment of claims
2. Motion approving Report of Change Orders for period of June 1-15, 2025
3. Motion approving Summary of Minutes of the Regular Meeting of the Ames City
Council on June 10, 2025
4. Motion approving Ownership Update for Class B Retail Alcohol License - Aldi Inc.
#48, 108 S 5th Street
5. Motion approving Ownership Update for Class C Retail Alcohol License -
Inside Golf, 2801 Grand Avenue Suites 1040, 1045, 1075, 1085
6. Motion approving Ownership Update for Special Class C Retail Alcohol
License - Wheatsfield Cooperative, 413 Northwestern Avenue
7. Motion approving new 5-Day (July 22-26, 2025) Special Class C Retail Alcohol
License with Outdoor Service - Apres Bar Co., 1930 E 13th Street
8. Motion approving the renewal of the following Beer Permits, Wine Permits, and
Liquor Licenses:
a. Botanero Latino, 626 Lincoln Way, Special Class C Retail Alcohol
License with Outdoor Service
b. Red Lobster #0747, 1100 Buckeye Avenue, Class C Retail Alcohol License
c. Welch Ave Station, 207 Welch Avenue, Class C Retail Alcohol License
d. Kwik Star #1158, 1910 Isaac Newton Drive, Class E Retail Alcohol License
9. Motion authorizing staff to apply for grant funding under the 2025 Law
Enforcement Mental Health Wellness Act
10. Motion accepting Fitch Family Indoor Aquatic Center Monthly Update
11. RESOLUTION NO. 25-305 authorizing the Mayor to sign Certificate of Consistency
with the City's 2024- 2029 CDBG Consolidated Plan on behalf of YSS for funding
under the Iowa Balance of State Continuing of Care/Community Plan Grant
Program
12. RESOLUTION NO. 25-306 approving encroachment permit for sign at 2320 Lincoln
Way
13. RESOLUTION NO. 25-307 approving and adopting Supplement No. 2025-3 to the
Municipal Code
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14. RESOLUTION NO. 25-308 adopting annual fee schedule for FY 2025/26
15. RESOLUTION NO. 25-309 approving Pay Plan for FY 2025/26
16. RESOLUTION NO. 25-310 approving salaries for Council Appointees for FY
2025/26
17. RESOLUTION NO. 25-311 approving FY 2025/26 ASSET Contracts with NAMI,
HIRTA, and YSS
18. RESOLUTION NO. 25-312 approving an amendment in the amount of $25,000 to
ASSET contract with The Salvation Army for temporary emergency shelter
services
19. RESOLUTION NO. 25-313 approving request to carry over Historic Preservation
Commission Funds to FY 2025/26 to support the "Ames: A Glimpse Inside" Event
20. RESOLUTION NO. 25-314 accepting premium quote from Midwest Employers
Casualty Company for 2025/26 Excess Worker's Compensation Insurance
Renewal
21. RESOLUTION NO. 25-315 approving Liability Brokerage Agreement with Assured
Partners (formerly Knapp Tedesco) in the amount of $29,000 for the period of July
1, 2025, through June 30, 2026 and the purchase of the crime bond for $4,373
22. RESOLUTION NO. 25-316 approving renewal agreement for Safety Services with
IAMU in an amount not to exceed $147,036 for July 1, 2025, through June 30,
2026
23. RESOLUTION NO. 25-317 approving contract renewal for FY 2025/26 Street
Sweeping to Vincent All Seasons Enterprises, of Nevada, IA, in an amount not to
exceed $57,000
24. RESOLUTION NO. 25-318 approving contract renewal for FY 2025/26 for
concrete and asphalt crushing to Reilly Construction Co., of Ossian, IA, in an
amount not to exceed $44,750
25. RESOLUTION NO. 25-319 approving contract renewal and bond for the Electric
Distribution Line Clearance Program with Wright Tree Services, of Des Moines, IA,
for one-year period from July 1, 2025 through June 30, 2026, in an amount not -to-
exceed $464,000
26. RESOLUTION NO. 25-320 approving contract and bond for the 2024/25 Collector
Street & Water System Improvements (Oakland Street - Oliver Avenue to
Hawthorne Avenue) with Manatt's, Inc. of Ames, IA, in the amount of $650,346.84
27. Underground Trenching Contract for Electric Services:
a. RESOLUTION NO. 25-321 approving primary contract with Communications
Data Link, of Grimes, IA, for the one-year period from July 1, 2025 through
June 30, 2025, in an amount not to exceed $225,000
b. RESOLUTION NO. 25-322 approving secondary contract with Ames
Trenching & Excavating, of Ames, IA, for the one -year period from July 1,
2025, through June 30, 2026, in an amount not to exceed $150,000
28. RESOLUTION NO. 25-323 approving the purchase of a 12,000 gallon biodiesel
supply tank with pumping station from Chevron in the amount of $60,000
29. RESOLUTION NO. 25-324 approving agreement with Roadway Management
Technologies (RMT) for Roadway Data Collection Services
30. RESOLUTION NO. 25-325 approving the funding agreement with the Iowa
Department of Transportation in the amount of $700,000 for the 2025/26 Collector
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Street Pavement Improvements (Bloomington Rehabilitation)
31. RESOLUTION NO. 25-326 approving Change Order No. 4 with JB Holland
Construction Inc. of Decorah, IA, for the Ash Pond Closure and RDF Ash Pond
Reconstruction project in the amount of
$9,672.50
32. RESOLUTION NO. 25-327 approving Plat of Survey (Boundary Line Adjustment)
for 57244 200th Street
33. RESOLUTION NO. 25-328 approving Plat of Survey (Boundary Line Adjustment)
for property located at 3875 & 3877 US Highway 69
34. RESOLUTION NO. 25-329 approving Electric Utility Easement at US Highway 30 &
State Avenue
35. RESOLUTION NO. 25-330 setting date of public hearing for July 8, 2025, to
vacate right-of-way for Lot J of Bloomington Heights West Plat 3
Roll Call Vote: 6-0. Motions/Resolutions declared carried/adopted unanimously, signed
by the Mayor, and hereby made a portion of these Minutes.
PURCHASE OF A 12,000 GALLON BIODIESEL SUPPLY TANK: Council Member
Junck noted that she pulled the item as she would be abstaining due to conflict of
interest.
Moved by Betcher, seconded by Corrieri, to adopt RESOLUTION NO. 25 -323
approving the purchase of a 12,000 gallon biodiesel supply tank with pumping station
from Chevron in the amount of $60,000.
Roll Call Vote: 5-0-1, Junck abstaining due to conflict of interest. Motion declared
carried unanimously.
2025 LAW ENFORCEMENT MENTAL HEALTH WELLNESS ACT: Chief of Police
Geoff Huff explained that the grant application could not include funding for live
animals, veterinary care, and other items related to the proposed crisis canine program
as originally planned. Thus, the crisis canine program would be removed from the
application.
Moved by Gartin, seconded by Junck, to authorize staff to apply for grant funding
under the 2025 Law Enforcement Mental Health Wellness Act.
Roll Call Vote: 6-0. Motion declared carried unanimously.
PUBLIC FORUM: Mayor Haila opened the Public Forum.
Jason Allen, a community member experiencing homelessness, inquired if there was a
place where homeless individuals who set up camp could go to feel part of the
community. He expressed wanting to be part of something bigger than himself, give
back to the community, and be a good citizen.
Mayor Haila thanked Mr. Allen for his comments and noted the next agenda item may
be of interest to him. Mayor Haila then closed the Public Forum when no one else came
forward to speak.
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STAFF REPORT REGARDING UPDATE ON OUTREACH EFFORTS TO
INDIVIDUALS/FAMILIES EXPERIENCING HOMELESSNESS: Assistant City Manager
Pa Vang Goldbeck introduced the Homeless Outreach Support Team (HOST), which
included Susan Moore, Becky Lundy, Julie Saxton, Nick Toornstra, and Kathy Pinkerton.
Together, the team provided an update on outreach efforts, including statistics and
success stories. The Mayor and City Council members engaged in questions with the
team at various points in the presentation to understand the impact of the financial
support provided City Council allocations. No action was taken regarding the item.
PRESENTATION OF CONCEPTUAL DESIGN FOR RESOURCE RECOVERY AND
RECYCLING CAMPUS (R3C): Assistant City Manager Brian Phillips, Interim Public
Works Director Justin Clausen, and Resource Recovery Superintendent Mark Peebler
discussed the conceptual design and financial analysis for R3C. Staff noted they were
seeking input from the City Council on whether the proposed services and fee structure
aligned with its vision for solid waste management in the community. After question and
answer with staff, the City Council stated agreement with the conceptual design as
proposed. No action was taken regarding the item.
2024-26 TRAFFIC SYSTEM CAPACITY IMPROVEMENT PROGRAM (13 TH &
GRAND): Civil Engineer II Mark Gansen noted three relevant items needing action
related to the 2024-26 Traffic System Capacity Improvement Program. He presented
the proposed phasing plan, which involved two main phases that would close portions
of 13th Street while work is completed on Grand Avenue. He then explained that grant
funding was available to support the project, noting that staff was requesting approval of
a $500,000 grant agreement through the Iowa Department of Transportation (DOT)
Traffic Safety Improvement Program.
Engineer Gansen concluded by presenting an amendment to add acquisition services
to the Engineering Services Agreement with WHKS & Co. He noted that the
amendment included additional meetings with property owners to explain the process
and impacts of the project.
The Public Input was opened and closed by Mayor Haila when no one came forward to
speak.
Moved by Betcher, seconded by Corrieri, to direct staff to proceed with the proposed
phasing plan for the 2024-26 Traffic System Capacity Improvement Program (13th &
Grand).
Vote on Motion: 6-0. Motion declared carried unanimously.
Moved by Gartin, seconded by Corrieri, to adopt RESOLUTION NO. 25-331 approving
Iowa DOT Traffic Safety Improvement Program agreement in the amount of $500,000
for the 2024-26 Traffic System Capacity Improvement Program (13th & Grand).
Roll Call Vote: 6-0. Resolution declared adopted unanimously, signed by the Mayor,
and hereby made a portion of these minutes.
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Moved by Betcher, seconded by Beatty-Hansen, to adopt RESOLUTION NO. 25-332
approving Amendment No. 1 with WHKS & Co. Ames, IA, for the Engineering Services
Agreement for the 2024-26 Traffic System Capacity Improvement Program (13th &
Grand).
Roll Call Vote: 6-0. Resolution declared adopted unanimously, signed by the Mayor,
and hereby made a portion of these minutes.
The meeting was recessed by Mayor Haila at 8:19 p.m. and reconvened at 8:25 p.m.
REQUEST TO INITIATE A ZONING TEXT AMENDMENT MODIFYING THE PUD
OVERLAY OPEN SPACE STANDARD FOR INFILL SITES OF LESS THAN TWO
ACRES: Planning and Housing Director Kelly Diekmann reviewed the request and
discussed priorities for infill development.
Mayor Haila opened and closed the Public Input when no one came forward to speak.
Moved by Betcher, seconded by Beatty-Hansen, to approve Alternative #3: Initiate a
developer application for a text amendment to remove the 10% open space
requirement only for Single-Family Attached housing (Townhome style housing) for
PUD sites less than two acres in size and allow for concurrent review of the applicant's
PUD with the text amendment.
Vote on Motion: 6-0. Motion declared carried unanimously.
HEARING ON DALEY PARK SPLASH PAD PROJECT: Parks and Facilities
Superintendent Joshua Thompson presented the Daley Park Splash Pad project and
reviewed the timeline for completion.
The Public Hearing was opened and closed by Mayor Haila when no one came forward
to speak.
Moved by Gartin, seconded by Corrieri, to accept report of bids.
Vote on Motion: 6-0. Motion declared carried unanimously.
Moved by Gartin, seconded by Corrieri, to adopt RESOLUTION NO. 25-333 approving
final plans and specifications and awarding a contract to TK Concrete, Inc. of Pella, IA,
in the amount of $322,820.
Roll Call Vote: 6-0. Resolution declared adopted unanimously, signed by the Mayor,
and hereby made a portion of these minutes.
Moved by Gartin, seconded by Corrieri, to adopt RESOLUTION NO. 25-334 awarding
contract to Commercial Recreation Specialists, of Verona, WI, for Splash Pad
Equipment and Installation, in the amount of $577,934.
Roll Call Vote: 6-0. Resolution declared adopted unanimously, signed by the Mayor,
and hereby made a portion of these minutes.
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HEARING ON ADA HAYDEN HERITAGE PARK PATH REPLACEMENT PROJECT:
Superintendent Thompson noted that the project involves replacing 3.2 miles of asphalt
path with 12-foot wide concrete, which included connector paths to Fletcher Boulevard
and Stone Brooke Road. The City Council members expressed interest in including
replacement of the connector path to Edgewater Circle.
Mayor Haila opened and closed the Public Hearing when no one came forward to speak.
Moved by Gartin, seconded by Corrieri, to accept report of bids.
Vote on Motion: 6-0. Motion declared carried unanimously.
Moved by Gartin, seconded by Corrieri, to adopt RESOLUTION NO. 25-335 approving
final plans and specifications and awarding a contract to Caliber Concrete LLC of Adair,
IA, for the Base Bid plus Bid Alternate #1, #2, and #3, in the amount of $1,148,206.58.
Roll Call Vote: 6-0. Resolution declared adopted unanimously, signed by the Mayor,
and hereby made a portion of these minutes.
HEARING ON PARKS AND RECREATION MAINTENANCE EXPANSION PROJECT:
Superintendent Thompson highlighted that the project would consolidate multiple work
sites into one facility at 700 E 13th Street, including renovating the current shop, adding
parking, and constructing a cold storage facility.
The Public Hearing was opened and closed by Mayor Haila when no one came forward to
speak.
Moved by Betcher, seconded by Rollins, to accept report of bids.
Vote on Motion: 6-0. Motion declared carried unanimously.
Moved by Betcher, seconded by Rollins, to adopt RESOLUTION NO. 25-336 approving
final plans and specifications and awarding a contract to King Knutson Construction,
Inc. of Iowa Falls, IA, in the amount of $1,344,075 .
Roll Call Vote: 6-0. Resolution declared adopted unanimously, signed by the Mayor,
and hereby made a portion of these minutes.
Moved by Beatty-Hansen, seconded by Gartin, to adopt RESOLUTION NO. 25-337
approving reallocating funds from the Daley Park Splash Pad Project ($357,358), Ada
Hayden Path Replacement Project ($94,949), Mini Pitch Project ($64,500), Agility
Course Project ($30,000), Disc Golf Course Project ($10,000), Brookside Stair Railings
Project ($1,698), and Park Development Fund ($112,070) to be used for this project.
Roll Call Vote: 6-0. Resolution declared adopted unanimously, signed by the Mayor,
and hereby made a portion of these minutes.
HEARING ON AMENDMENTS TO CHAPTER 29 AND CHAPTER 13 OF THE
AMES MUNICIPAL CODE REGARDING ACCESSORY DWELLING UNITS (ADU):
Director Diekmann presented amendments to the municipal code regarding ADUs to
comply with new state law.
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Mayor Haila opened and closed the Public Hearing when no one came forward to
speak.
Moved by Beatty-Hansen, seconded by Betcher, to pass on first reading an ordinance
amending Chapter 29 and Chapter 13 of the Ames Municipal Code regarding
Accessory Dwelling Units (ADUs) based on the proposed changes as shown in the final
ordinance and those given in the memo from the Planning and Housing Department.
Roll Call Vote: 6-0. Motion declared carried unanimously.
Moved by Beatty-Hansen, seconded by Betcher, to suspend the rules to allow second
and third reading and adoption of an ordinance amending Chapter 29 and Chapter 13
of the Ames Municipal Code regarding Accessory Dwelling Units (ADUs).
Roll Call Vote: 6-0. Motion declared carried unanimously.
Moved by Betcher, seconded by Rollins, to pass on second reading an ordinance
amending Chapter 29 and Chapter 13 of the Ames Municipal Code regarding
Accessory Dwelling Units (ADUs).
Roll Call Vote: 6-0. Motion declared carried unanimously.
Moved by Rollins, seconded by Beatty-Hansen, to pass on third reading and adopt
ORDINANCE NO. 4561 amending Chapter 29 and Chapter 13 of the Ames Municipal
Code regarding Accessory Dwelling Units (ADUs).
Roll Call Vote: 6-0. Motion declared carried unanimously.
HEARING ON ZONING TEXT AMENDMENT TO CHAPTER 21 & CHAPTER 29 OF
MUNICIPAL CODE TO ADD A NEW AREA, DIMENSION, NUMERICAL STANDARDS
VARIANCE PROCESS IN ACCORDANCE WITH THE REQUIREMENTS OF STATE
LAW: Director Diekmann reviewed amendments to add a new variance process as
required by state law.
The Public Hearing was opened and closed by Mayor Haila when no one came forward
to speak.
Moved by Betcher, seconded by Gartin, to pass on first reading an ordinance regarding
a Zoning Text Amendment to Chapter 21 & Chapter 29 of Municipal Code to add a new
Area, Dimension, Numerical Standards Variance process in accordance with the
requirements of State Law.
Roll Call Vote: 6-0. Motion declared carried unanimously.
Moved by Beatty-Hansen, seconded by Betcher, to suspend the rules to allow second
and third reading and adoption of an ordinance regarding a Zoning Text Amendment to
Chapter 21 & Chapter 29 of Municipal Code to add a new Area, Dimension, Numerical
Standards Variance process in accordance with the requirements of State Law.
Roll Call Vote: 6-0. Motion declared carried unanimously.
15
8
Moved by Betcher, seconded by Beatty-Hansen, to pass on second reading an
ordinance regarding a Zoning Text Amendment to Chapter 21 & Chapter 29 of
Municipal Code to add a new Area, Dimension, Numerical Standards Variance process
in accordance with the requirements of State Law.
Roll Call Vote: 6-0. Motion declared carried unanimously.
Moved by Rollins, seconded by Beatty-Hansen, to pass on third reading and adopt
ORDINANCE NO. 4562 regarding a Zoning Text Amendment to Chapter 21 & Chapter
29 of Municipal Code to add a new Area, Dimension, Numerical Standards Variance
process in accordance with the requirements of State Law.
Roll Call Vote: 6-0. Motion declared carried unanimously.
HEARING ON 100% VOLUNTARY REQUEST FOR ANNEXATION OF LAND
LOCATED AT 57258 220TH STREET INTO THE CITY OF AMES: Director Diekmann
presented a request for voluntary annexation of a 1-acre parcel surrounded by industrial
land.
Mayor Haila opened and closed the Public Hearing when no one came forward to
speak.
Moved by Gartin, seconded by Junck, to adopt RESOLUTION NO. 25-338 approving
voluntary annexation.
Roll Call Vote: 6-0. Resolution declared adopted unanimously, signed by the Mayor,
and hereby made a portion of these minutes.
HEARING ON SUBMITTAL OF PROPOSED APPLICATION TO THE STATE OF
IOWA ECONOMIC DEVELOPMENT AUTHORITY (IEDA) FOR CDBG-CV GRANT
FUNDING: Housing Coordinator Vanessa Baker-Latimer was available for questions.
The Public Hearing was opened and closed by Mayor Haila when no one came forward
to speak.
Moved by Betcher, seconded by Gartin, to adopt RESOLUTION NO. 25-339 approving
submittal of an application for financial support of services related to persons
experiencing homelessness.
Roll Call Vote: 6-0. Resolution declared adopted unanimously, signed by the Mayor,
and hereby made a portion of these minutes.
SECOND READING OF ORDINANCE TO COMPLY WITH THE NEW STATE LAW
REGARDING CITIZEN REVIEW BOARDS OF POLICE AND REPEAL AMES
RESIDENT POLICE ADVISORY COMMITTEE (ARPAC): Moved by Gartin, seconded
by Rollins, to pass on second reading an ordinance to comply with the new state law
regarding citizen review boards of police and repeal Ames Resident Police Advisory
Committee (ARPAC).
Roll Call Vote: 6-0. Motion declared carried unanimously.
16
9
THIRD READING AND ADOPTION OF ORDINANCE NO. 4559 RELATING TO
ESTABLISHING THE URBAN REVITALIZATION PLAN FOR 329 SOUTHEAST 5TH
STREET: Moved by Gartin, seconded by Beatty-Hansen, to pass on third reading and
adopt ORDINANCE NO. 4559 relating to establishing the Urban Revitalization Plan for
329 Southeast 5th Street.
Roll Call Vote: 6-0. Motion declared carried unanimously.
THIRD READING AND ADOPTION OF ORDINANCE NO. 4560 REZONING 113
NORTH DAKOTA FROM RESIDENTIAL LOW DENSITY (RL) TO RESIDENTIAL
MEDIUM DENSITY (RM) WITH A PLANNED UNIT DEVELOPMENT OVERLAY (RM
PUD): Moved by Beatty-Hansen, seconded by Junck, to pass on third reading and
adopt ORDINANCE NO. 4560 rezoning 113 North Dakota from Residential Low Density
(RL) to Residential Medium Density (RM) with a Planned Unit Development Overlay
(RM PUD).
Roll Call Vote: 5-1, Betcher dissenting. Motion declared carried.
DISPOSITION OF COMMUNICATIONS TO COUNCIL: Mayor Haila noted that there
were three items to consider.
The first was from Gary Botine, Mary Greeley Medical Center Vice President and CFO,
regarding a request for a Text Amendment to S-HM (Hospital-Medical) Zoning District.
Moved by Corrieri, seconded by Rollins, to request staff prepare a technical memo
regarding the request for the next regular City Council meeting on July 8th.
Vote on Motion: 6-0. Motion declared carried unanimously.
A request for an Amendment to the Option Agreement for the Purchase of Surplus Land
at Harrison Road and Welbeck Drive from Khoa Bui, Manager at Keystone Equity
Group, was the second item.
Moved by Beatty-Hansen, seconded by Corrieri, to direct the City Attorney’s Office to
amend the existing Option Agreement to allow the project to move forward with or
without the award of Workforce Housing Tax Credits under the same requirements of
the Workforce Housing Tax Credit program.
Vote on Motion: 5-1, Betcher dissenting. Motion declared carried.
The final item was from Assistant City Manager Goldbeck detailing the FY 2026/27
Analysis of Social Services Evaluation Team (ASSET) Priorities. City Manager Steve
Schainker noted that the item was for information only.
REPORT OF GOVERNING BODY: The Members of the City Council and Mayor
provided highlights from their attendance at various board and commission meetings.
COUNCIL COMMENTS: The Mayor and City Council Members reported on various
events attended, upcoming meetings, community events, and items of interest.
17
10
Moved by Gartin, seconded by Corrieri, to give the City Attorney discretion as to
attending City Council workshops.
Vote on Motion: 6-0. Motion declared carried unanimously.
ADJOURNMENT: Moved by Beatty-Hansen, seconded by Corrieri, to adjourn the
meeting at 10:21 p.m.
Vote on Motion: 6-0. Motion declared carried unanimously.
_________________________________ _________________________________
Carly M. Watson, Deputy City Clerk John A. Haila, Mayor
_______________________________
Renee Hall, City Clerk
18
1
SUMMARY OF MINUTES OF THE
SPECIAL MEETING OF THE AMES CITY COUNCIL
AMES, IOWA JUNE 17, 2025
The Ames Special City Council meeting was called to order by Mayor John Haila at 7:41
p.m. on the 17th day of June, 2025, in the City Council Chambers in City Hall, 515 Clark
Avenue, pursuant to law. City Council Members present were Bronwyn Beatty-Hansen,
Amber Corrieri, Tim Gartin, Rachel Junck, and Anita Rollins. Council Members Gloria Betcher
joined the meeting electronically. Ex officio Emily Boland was absent.
WORKSHOP ON FUTURE ELECTRIC GENERATION: Director of Electric Services Donald
Kom, along with Energy Services Coordinator Layne Fober, presented a comprehensive
overview of future electric generation plans for the City of Ames. City Council members
engaged in ddiscussion with staff. No action was taken.
COUNCIL COMMENTS: The Mayor and City Council Members reported on various events
attended, upcoming meetings, community events, and items of interest.
ADJOURNMENT: Moved by Beatty-Hansen, seconded by Corrieri, to adjourn the meeting at
8:59 p.m.
Vote on Motion: 6-0. Motion declared carried unanimously.
Renee Hall, City Clerk John A. Haila, Mayor
19
1
SUMMARY OF MINUTES OF THE SPECIAL MEETING OF
THE AMES AREA METROPOLITAN PLANNING
ORGANIZATION TRANSPORTATION POLICY
COMMITTEE
AMES, IOWA JUNE 17, 2025
The Special Meeting of the Ames Area Metropolitan Planning Organization (AAMPO) was
called to order by Ames Mayor and voting member John Haila at 6:00 p.m. on the 17th day
of June 2025, in the City Council Chambers in City Hall, 515 Clark Avenue, pursuant to law.
Other voting members present were: Bronwyn Beatty-Hansen, City of Ames; Amber Corrieri,
City of Ames; Tim Gartin, City of Ames; Rachel Junck, City of Ame; and Anita Rollins, City of
Ames. Gloria Betcher, City of Ames, and Linda Murkin, Story Couty Board of Supervisors,
joined the meeting electronically. Ex officio Emily Boland was absent.
AMES CONNECT 2050 AND COMPREHENSIVE SAFETY ACTION PLAN WORKSHOP:
Transportation Planner Kyle Thompson, along with consultants Jonathan Markt and Jason
Carbee provided an overview of the Metropolitan Transportation Plan (MTP) and
Comprehensive Safety Action Plan (CSAP). The presenters engaged in conversation with
the committee. No action was taken.
POLICY COMMITTEE COMMENTS: None.
ADJOURNMENT: Moved by Rollins, seconded by Corrieri, to adjourn the meeting at 7:36 p.m.
Vote on Motion: 6-0. Motion declared carried unanimously.
Renee Hall, City Clerk John A. Haila, Mayor
20
To:Mayor & City Council
From:City Clerk's Office
Date:July 8, 2025
Subject:Approval of Civil Service Candidates
Item No. 4
MEMO
Attached are the minutes for the Regular Meetings of the Civil Service
Commission held on March 27, April 24 and May 22, 2025, for the City Council's
review and consideration.
ATTACHMENT(S):
Mar 27 2025 Civil Service Minutes.pdf
Apr 24 2025 Civil Service Minutes.pdf
May 22 2025 Civil Service Minutes.pdf
City Clerk's Office 515.239.5105 main
515.239.5142 fax
515 Clark Ave. P.O. Box 811
Ames, IA 50010
www.CityofAmes.org
21
MINUTES OF THE REGULAR MEETING OF THE
AMES CIVIL SERVICE COMMISSION
AMES, IOWA MARCH 27, 2025
The Regular Meeting of the Ames Civil Service Commission met in regular session in Conference Room
235 of City Hall, 515 Clark Avenue, with Commission Members, Harold Pike, Larry Conley, and Kim
Linduska, Commission Chair present. Also in attendance was Commission Clerk, Vicki Hillock.
APPROVAL OF MINUTES OF FEBRUARY 27, 2025: Moved by Conley, seconded by Pike, to approve
the Minutes of the February 27, 2025, Regular Service Commission meeting. Vote on Motion: 3-0. Motion
declared carried unanimously.
CERTIFICATION OF ENTRY-LEVEL APPLICANTS: Moved by Linduska, seconded by Pike, to
certify the following individuals to the Ames City Council as Entry-Level Applicants:
Assistant Power Plant Manager Jonathon Fleming 81
Jon Jenson 76
Resource Recovery Assistant Superintendent Aaron Wirth 80
Jacob Madsen 79
Brian Heenan 74
Water Plant Operator Keaton Rhinehart 83
Shelby Anderson 82
Mason Jones 78
Joshua Staab 76
Vote on Motion: 2-0. Conley abstained. Motion declared carried.
REQUEST TO EXHAUST PROCESS MAINTENANCE WORKER: Moved by Pike, seconded by
Linduska, to exhaust Process Maintenance Worker entry level certified list.
COMMENTS: The next Regular Meeting will be held in-person on Thursday, April 24, 2025, at 8:15 am
in Council Chambers of City Hall.
ADJOURNMENT: The meeting adjourned at 8:18 AM.
__________________________________ _______________________________________
Kim Linduska, Chairperson Vicki Hillock, Commission Clerk
22
MINUTES OF THE REGULAR MEETING OF THE
AMES CIVIL SERVICE COMMISSION
AMES, IOWA APRIL 24, 2025
The Regular Meeting of the Ames Civil Service Commission met in regular session in Conference Room
235 of City Hall, 515 Clark Avenue, with Commission Members, Harold Pike, Larry Conley, and Kim
Linduska, Commission Chair present. Also in attendance was Commission Clerk, Vicki Hillock.
APPROVAL OF MINUTES OF MARCH 27, 2025: Moved by Conley, seconded by Pike, to approve the
Minutes of the March 27, 2025, Regular Service Commission meeting. Vote on Motion: 3-0. Motion
declared carried unanimously.
CERTIFICATION OF ENTRY-LEVEL APPLICANTS: Moved by Linduska, seconded by Conley, to
certify the following individuals to the Ames City Council as Entry-Level Applicants:
Building Maintenance Specialist Zach Rankin 80
Bryon Anderson 76
Daniel Hodges 74
Chris Engelhardt 72
Energy Services Coordinator Elian Williams 76
Layne Fober 72
Environmental Engineer I Ashkan Naghdi **
Jacob Solomon 85*
Danbi Won 80
Innocent Anosike 74
Shushan Wu 72
Ysabelle Gilseth 70
* Includes preference points
** Indicates carryover from prior certified list
Vote on Motion: 3-0. Motion declared carried.
CERTIFICATION OF PROMOTIONAL-LEVEL APPLICANTS: Moved by Pike, seconded by
Linduska, to certify the following individuals to the Ames City Council as Promotional-Level Applicants:
Police Sergeant Dilok Phanchantraurai 84
Bradley Campbell 84*
Derek Accola 76*
John Barney 72
* Includes preference points
Vote on Motion: 3-0. Motion declared carried.
REQUEST TO REMOVE NAME AND EXHAUST WATER PLANT OPERATOR LIST: Moved by
Conley, seconded by Linduska, to remove name and exhaust Water Plant Operator entry level certified list.
COMMENTS: The next Regular Meeting will be held in-person on Thursday, May 22, 2025, at 8:15 am in
Council Chambers of City Hall.
ADJOURNMENT: The meeting adjourned at 8:24 AM.
__________________________________ _______________________________________
Kim Linduska, Chairperson Vicki Hillock, Commission Clerk
23
MINUTES OF THE REGULAR MEETING OF THE
AMES CIVIL SERVICE COMMISSION
AMES, IOWA MAY 22, 2025
The Regular Meeting of the Ames Civil Service Commission met in regular session in Council Chambers
of City Hall, 515 Clark Avenue, with Commission Members, Harold Pike, Larry Conley, and Kim Linduska,
Commission Chair present. Also in attendance Commission Clerk, Vicki Hillock, HR Director, Bethany
Ballou, and City Attorney, Mark Lambert.
APPROVAL OF MINUTES OF APRL 24, 2025: Moved by Pike, seconded by Conley, to approve the
Minutes of the April 24, 2025, Regular Service Commission meeting. Vote on Motion: 3-0. Motion declared
carried unanimously.
CERTIFICATION OF ENTRY-LEVEL APPLICANTS: Moved by Conley, seconded by Pike, to certify
the following individuals to the Ames City Council as Entry-Level Applicants:
Assistant Planner Parker Walsh 78
Maintenance Worker – Parks and Recreation Curtis Walker 74
Logan Sansgaard 72
Planner YuanQin Chen 75
Recreation Manager – Adult & Youth Sports and Activities
Katie Todd 84
Jeff Lauridsen 84
Grace Dupuy 83
Devin Hatch 81
Aric Reidmann 73
RRP Lead Operator Brian Heenan 84
Michael Clark 83
Jeremy Taylor 82
Thomas Bell 76
WPC Plant Operator Clayton Visek 78
Shelby Anderson 75
James Conn 74
* Includes preference points
** Indicates carryover from prior certified list
Vote on Motion: 3-0. Motion declared carried.
REQUEST TO REMOVE NAME FROM ENVIRONMENTAL ENGINEER I LIST: Moved by
Linduska, seconded by Conley, to remove name from Environmental Engineer I entry level certified list.
DISCUSSION OF SF 311 RELATING TO CITY CIVIL SERVICE EMPLOYEES AND RELATED
PROCEDURES: City Attorney, Mark Lambert presented to commission members changes to Civil Service
by Senate File 311 signed into law by Governor Reynolds on May 19, 2025, with an effective date of August
16, 2025.
COMMENTS: The next Regular Meeting will be held in-person on Thursday, June 26, 2025, at 8:15 am in
Council Chambers of City Hall.
ADJOURNMENT: The meeting adjourned at 8:40 AM.
__________________________________ _______________________________________
Kim Linduska, Chairperson Vicki Hillock, Commission Clerk
24
To:Mayor and City Council
From:Jeramy Neefus, Principal Clerk
Date:July 8, 2025
Subject:New 5-Day (August 19-23, 2025) Special Class C Retail Alcohol
License with Outdoor Service - Apres Bar Co, 1930 E 13th Street
Item No. 5
MEMO
Please see the attached documentation for a new 5-Day (August 19-23, 2025)
Special Class C Retail Alcohol License with Outdoor Service - Apres Bar Co,
1930 E 13th Street.
ATTACHMENT(S):
Apres Bar Co - 5 Day 0819-0823.pdf
City Clerk's Office 515.239.5105 main
515.239.5142 fax
515 Clark Ave. P.O. Box 811
Ames, IA 50010
www.CityofAmes.org
25
Page 1 of 2
Applicant
NAME OF LEGAL ENTITY
APRES BAR CO LLC
NAME OF BUSINESS(DBA)
Apres Bar Co
BUSINESS
(515) 789-0044
ADDRESS OF PREMISES
1930 East 13th Street
PREMISES SUITE/APT NUMBER CITY
Ames
COUNTY
Story
ZIP
50010
MAILING ADDRESS
1460 Northeast 69th Place
CITY
Ankeny
STATE
Iowa
ZIP
50021
Contact Person
NAME
Jillian Harrington
PHONE
(515) 789-0044
EMAIL
admin@apresbarco.com
License Information
LICENSE NUMBER LICENSE/PERMIT TYPE
Special Class C Retail Alcohol
License
TERM
5 Day
STATUS
Pending
Dramshop
Review
TENTATIVE EFFECTIVE DATE
Aug 19, 2025
TENTATIVE EXPIRATION DATE
Aug 23, 2025
LAST DAY OF BUSINESS
SUB-PERMITS
Special Class C Retail Alcohol License
26
Page 2 of 2
PRIVILEGES
Outdoor Service
Status of Business
BUSINESS TYPE
Limited Liability Company
Ownership
Individual Owners
NAME CITY STATE ZIP POSITION % OF OWNERSHIP U.S. CITIZEN
Jillian Harrington Ankeny Iowa 50021 Owner 100.00 Yes
Insurance Company Information
INSURANCE COMPANY
Illinois Casualty Co
POLICY EFFECTIVE DATE POLICY EXPIRATION DATE
DRAM CANCEL DATE OUTDOOR SERVICE EFFECTIVE
DATE
OUTDOOR SERVICE EXPIRATION
DATE
BOND EFFECTIVE DATE TEMP TRANSFER EFFECTIVE
DATE
TEMP TRANSFER EXPIRATION
DATE
27
To:Mayor and City Council
From:Jeramy Neefus, Principal Clerk
Date:July 8, 2025
Subject:Premises Update for Class E Retail Alcohol License - Kum & Go
#0217, 3111 South Duff Avenue
Item No. 6
MEMO
Please see the attached documentation for a Premises Update for Class E Retail
Alcohol License - Kum & Go #0217, 3111 South Duff Avenue.
ATTACHMENT(S):
Kum & Go #0217 Premise Update.pdf
City Clerk's Office 515.239.5105 main
515.239.5142 fax
515 Clark Ave. P.O. Box 811
Ames, IA 50010
www.CityofAmes.org
28
Page 1 of 2
Applicant
NAME OF LEGAL ENTITY
Kum & Go, L.C.
NAME OF BUSINESS(DBA)
Kum & Go #0217
BUSINESS
(515) 274-7793
ADDRESS OF PREMISES
3111 South Duff Avenue
PREMISES SUITE/APT NUMBER CITY
Ames
COUNTY
Story
ZIP
50010
MAILING ADDRESS
1150 Locust St.
CITY
Des Moines
STATE
Iowa
ZIP
50309
Contact Person
NAME
Jody Deiter
PHONE
(515) 274-7793
EMAIL
licensing@maverik.com
License Information
LICENSE NUMBER
LE0003353
LICENSE/PERMIT TYPE
Class E Retail Alcohol License
TERM
12 Month
STATUS
Submitted
to Local
Authority
TENTATIVE EFFECTIVE DATE
Oct 9, 2024
TENTATIVE EXPIRATION DATE
Oct 8, 2025
LAST DAY OF BUSINESS
SUB-PERMITS
Class E Retail Alcohol License
PRIVILEGES 29
Page 2 of 2
Status of Business
BUSINESS TYPE
Limited Partnership
Ownership
No Ownership information found
Insurance Company Information
INSURANCE COMPANY POLICY EFFECTIVE DATE POLICY EXPIRATION DATE
DRAM CANCEL DATE OUTDOOR SERVICE EFFECTIVE
DATE
OUTDOOR SERVICE EXPIRATION
DATE
BOND EFFECTIVE DATE TEMP TRANSFER EFFECTIVE
DATE
TEMP TRANSFER EXPIRATION
DATE
30
To:Mayor and City Council
From:Jeramy Neefus, Principal Clerk
Date:July 8, 2025
Subject:Temporary Outdoor Service for Class C Liquor License with Outdoor
Service - Sips and Paddys, 126 Welch Avenue
Item No. 7
MEMO
Please see the attached documentation for a motion approving Temporary
Outdoor Service for Class C Liquor License with Outdoor Service - Sips and
Paddys, 126 Welch Avenue for August 28 - September 1, 2025, and September
4 - September 7, 2025.
ATTACHMENT(S):
Sips and Paddys - Outdoor Service.pdf
City Clerk's Office 515.239.5105 main
515.239.5142 fax
515 Clark Ave. P.O. Box 811
Ames, IA 50010
www.CityofAmes.org
31
Page 1 of 2
Applicant
NAME OF LEGAL ENTITY
THE SCENE, LLC
NAME OF BUSINESS(DBA)
SIPS AND PADDY'S IRISH PUB
BUSINESS
(515) 231-8388
ADDRESS OF PREMISES
126 Welch Ave
PREMISES SUITE/APT NUMBER CITY
Ames
COUNTY
story
ZIP
50014
MAILING ADDRESS
126 Welch Ave
CITY
Ames
STATE
Iowa
ZIP
50014
Contact Person
NAME
ANDREW WHITE
PHONE
(515) 231-8388
EMAIL
whitecor2@gmail.com
License Information
LICENSE NUMBER
LC0047689
LICENSE/PERMIT TYPE
Class C Retail Alcohol License
TERM
12 Month
STATUS
Submitted
to Local
Authority
TENTATIVE EFFECTIVE DATE
Oct 30, 2024
TENTATIVE EXPIRATION DATE
Oct 29, 2025
LAST DAY OF BUSINESS
SUB-PERMITS
Class C Retail Alcohol License
32
Page 2 of 2
PRIVILEGES
Outdoor Service
Status of Business
BUSINESS TYPE
Limited Liability Company
Ownership
No Ownership information found
Insurance Company Information
INSURANCE COMPANY
Founders Insurance Company
POLICY EFFECTIVE DATE
Aug 28, 2025
POLICY EXPIRATION DATE
Sep 1, 2025
DRAM CANCEL DATE OUTDOOR SERVICE EFFECTIVE
DATE
Aug 28, 2025
OUTDOOR SERVICE EXPIRATION
DATE
Sep 1, 2025
BOND EFFECTIVE DATE TEMP TRANSFER EFFECTIVE
DATE
TEMP TRANSFER EXPIRATION
DATE
33
To:Mayor and City Council
From:Jeramy Neefus, Principal Clerk
Date:July 8, 2025
Subject:Temporary Outdoor Service for Class C Retail Alcohol License with
Outdoor Service - Torrent Brewing Company, LLC, 504 Burnett
Avenue, Midnight Madness
Item No. 8
MEMO
Please see the attached documentation for a motion approving Temporary
Outdoor Service for Class C Retail Alcohol License with Outdoor Service -
Torrent Brewing Company, LLC, 504 Burnett Avenue, Midnight Madness.
ATTACHMENT(S):
Torrent Outdoor Service.pdf
City Clerk's Office 515.239.5105 main
515.239.5142 fax
515 Clark Ave. P.O. Box 811
Ames, IA 50010
www.CityofAmes.org
34
Page 1 of 2
Applicant
NAME OF LEGAL ENTITY
TORRENT BREWING COMPANY
LLC
NAME OF BUSINESS(DBA)
Torrent Brewing Company LLC
BUSINESS
(515) 233-3155
ADDRESS OF PREMISES
504 Burnett Avenue
PREMISES SUITE/APT NUMBER CITY
Ames
COUNTY
Story
ZIP
50010
MAILING ADDRESS
PO Box 1975
CITY
Ames
STATE
Iowa
ZIP
50010
Contact Person
NAME
Andy McCormick
PHONE
(515) 233-3155
EMAIL
info@torrentbrewingco.com
License Information
LICENSE NUMBER
LC0049218
LICENSE/PERMIT TYPE
Class C Retail Alcohol License
TERM
12 Month
STATUS
Pending
Dramshop
Review
TENTATIVE EFFECTIVE DATE
Jan 29, 2025
TENTATIVE EXPIRATION DATE
Jan 28, 2026
LAST DAY OF BUSINESS
SUB-PERMITS
Class C Retail Alcohol License
35
Page 2 of 2
PRIVILEGES
Living Quarters, Outdoor Service
Status of Business
BUSINESS TYPE
Limited Liability Company
Ownership
No Ownership information found
Insurance Company Information
INSURANCE COMPANY
Illinois Casualty Co
POLICY EFFECTIVE DATE POLICY EXPIRATION DATE
DRAM CANCEL DATE OUTDOOR SERVICE EFFECTIVE
DATE
July 18, 2025
OUTDOOR SERVICE EXPIRATION
DATE
July 18, 2025
BOND EFFECTIVE DATE TEMP TRANSFER EFFECTIVE
DATE
TEMP TRANSFER EXPIRATION
DATE
36
To:Mayor John Haila and Ames City Council Members
From:Lieutenant Tom Shelton, Ames Police Department
Date:July 1, 2025
Subject:Beer Permits & Liquor License Renewal
Item No. 9
MEMO
The following licenses are eligible for renewal:
a. Applebee's Neighborhood Grill & Bar, 105 Chestnut, Class C Retail Alcohol
License
b. Sportsman's Lounge, 123 Main Street, Class C Retail Alcohol License with
Living Quarters
c. AJ's Liquor II, 2515 Chamberlain Street, Class E Retail Alcohol License
d. Huhot Mongolian Grill, 703 S. Duff Ave. Suite #105, Special Class C Retail
Alcohol License
e. Rinconcito Hispano Tienda y Taqueria, 823 Wheeler Street Suite #1, Class
C Retail Alcohol License
f. Northcrest Inc, 1801 20th Street, Special Class C Retail Alcohol License
with Outdoor Service
A review of police records for the past 12 months found no liquor law violations
for the above locations. The Ames Police Department recommends the
license renewal for the above businesses.
City Clerk's Office 515.239.5105 main
515.239.5142 fax
515 Clark Ave. P.O. Box 811
Ames, IA 50010
www.CityofAmes.org
37
ITEM #:10
DATE:07-08-25
DEPT:PW
SUBJECT:2025/26 COLLECTOR STREET PAVEMENT IMPROVEMENTS
(BLOOMINGTON ROAD)
COUNCIL ACTION FORM
BACKGROUND:
The Collector Street Pavement Improvements is an annual program for reconstruction or
rehabilitation of collector streets in the Capital Improvement Plan (CIP). The FY 2025/26
project location is Bloomington Road from George Washington Carver Avenue to 500 feet
west of Eisenhower Avenue. This project will include the mill and overlay of the existing
asphalt surface of Bloomington Road, pedestrian ramp updates at the intersection of
Bloomington Road and Stange Road, and the replacement of the shared-use path on
the south side of the project.
Staff initiated a Request for Proposals (RFP) process for professional services for the design
and development of plans and specifications for the project. Proposals for this work were
received from 11 engineering firms on May 28, 2025. The proposals were evaluated on
their qualifications according to the following criteria: Project Understanding, Project
Approach, Design Team/Key Personnel, and Previous Experience. The evaluation scores
are as follows:
Firm Qualifications
Score
Qualifications
Rank
Stanley Consultants 92.3 1
McClure 92.1 2
MSA 91.5 3
Kirk Micheal 91.3 4
I&S Group, Inc 86.9 5
WHKS & Co 86.1 6
Snyder & Associates 85.9 7
Olsson 85.1 8
Felsburg Holt & Ullevig 84.4 9
(SEH) Engineering 81.8 10
Civil Design Advantage 77.0 11
Stanley Consultants of Des Moines, Iowa scored highest based on qualifications. Staff
has reviewed Stanley Consultants' proposed fee of $72,000 and believes it provides the
greatest value for the project and cost aligns with the proposed the scope of work. A
summary of revenues and projected expenses for the project is shown below:
38
Funding Source Revenue Expenses
GO Bonds $ 500,000
AAMPO STGB Funds $ 700,000
Construction (Est) $1,000,000
Engineering $ 72,000
Administration $ 128,000
TOTAL $1,200,000 $1,200,000
ALTERNATIVES:
1. Approve the professional services agreement for the 2025/26 Collector Street Pavement
Improvements (Bloomington Road) project with Stanley Consultants of Des Moines,
Iowa, in an amount not to exceed $72,000.
2. Direct staff to negotiate an engineering agreement with another consulting firm.
CITY MANAGER'S RECOMMENDED ACTION:
Based on staff’s evaluation using the above criteria, Stanley Consultants will provide
the best value to the City for professional services for the 2025/26 Collector Street
Pavement Improvements (Bloomington Road). Therefore, it is the recommendation of the
City Manager that the City Council adopt Alternative No. 1, as noted above.
ATTACHMENT(S):
2024-25 Collector St Bloomington Rd Location Map.pdf
39
40
ITEM #:11
DATE:07-08-25
DEPT:PW
SUBJECT:PROFESSIONAL SERVICES AGREEMENT FOR
DUFF AVENUE CORRIDOR STUDY
COUNCIL ACTION FORM
BACKGROUND:
North Duff Avenue serves as a key north-south arterial corridor in through Ames, providing
direct access to downtown, Mary Greeley Medical Center, and multiple neighborhoods. While
it functions as a major urban roadway with high traffic volumes and regional connectivity, it is
also lined with residential homes and is situated within historic and established
neighborhoods. This dual identity presents unique challenges related to traffic operations,
pedestrian and bicycle safety and accessibility, and neighborhood livability. Over the years,
concerns have grown around traffic congestion, vehicle speeds, and multimodal
access, prompting the need for a more focused planning effort.
The primary objective of the Duff Avenue Corridor Study is to assess existing and
future conditions and establish a long-term vision for the corridor. The study will
examine Duff Avenue from the railroad crossing south of Main Street to the 16th Street
intersection (approximately one mile in length, see map in Attachment A).
While the study will incorporate analyses and recommendations from existing regional
transportation plans such as Walk Bike Roll Ames and Ames Connect 2050, it will
provide a more detailed, corridor-specific analysis to better inform future roadway and
multi-modal improvement projects.
$80,000 in AAMPO planning funds was programmed in the FY 2026 Transportation
Planning Work Program (TPWP). This requires a local match of $20,000. The City of
Ames Regional Transportation Counts Capital Improvements Program (CIP) has an
available balance of $58,706 in Road Use Tax Funds that can be utilized for the $20,000
local match.
CONSULTANT SELECTION:
Consistent with federal and state procurement regulations governing the use of federal
planning funds, a Request for Proposals (RFP) was issued on April 7, 2025. Per federal
requirements, the RFP did not request fee information to ensure a qualifications-based
selection process. Proposals were evaluated by a selection team composed of City of Ames
and AAMPO staff using the following weighted criteria:
RFP Scoring Criteria:Points
Project Understanding
& Approach:45
41
Project Team & Key
Personnel:20
Previous Experience:20
Understanding of
Study Area/Ames:10
Ability to Perform
Work:5
Proposals were due on May 1, 2025, and thirteen responses were received. The scores, using
the aforementioned criteria, were as follows:
Rank Lead Firm Score
1 Foth 94
2 HDR 93
3 Strand Associates 91
4 Felsburg Holt & Ullevig 90
5 WHKS 88
6 Bolton & Menk 86
7 Stanley Consultants 85
8 Snyder & Associates 84
T9 Shive-Hattery 83
T9 HR Green 83
11 Nilles Associates 79
T12 JEO Consulting Group 73
T12 MSA 73
Given the above rankings, staff negotiated a professional services agreement (see
Attachment B) with the highest ranked firm, Foth Infrastructure & Environment, LLC, of
Cedar Rapids, Iowa in an amount not to exceed $100,000.
PROJECT SCOPE & SCHEDULE:
The key tasks within the consultant's scope of services (fully described in Exhibit A of the
professional services agreement) include:
Traffic operations analysis using current and forecasted traffic volumes, with modeling
for 2025, 2035, and 2050 scenarios
Traffic safety analysis using crash data and nationally recognized methodologies to
identify patterns and potential countermeasures
Speed study using data collected from portable radar units
Multimodal review including pedestrian, bicycle, and transit access and safety
Public and stakeholder engagement support, including one-on-one meetings with
Downtown Ames, the adjacent neighborhood associations, and Mary Greeley
Medical Center; an in-person public open house; and an online public input tool
42
Conceptual corridor design with planning-level cost estimates , including typical
roadway cross-sections, multimodal improvements, intersection enhancements, and a
recommended implementation timeline
Railroad crossing impact evaluation assessing train-related effects on traffic
operations, including delay, queuing, capacity, and emissions
Preparation of a final study report and presentation of findings and
recommendations to the Ames City Council for acceptance
The study is scheduled to begin in July 2025 and conclude by June 2026.
ALTERNATIVES:
1. Approve the professional services agreement with Foth Infrastructure & Environment,
LLC, of Cedar Rapids, IA, for the Duff Avenue Corridor Study in an amount not to exceed
$100,000.
2. Direct staff to negotiate an agreement with another firm.
CITY MANAGER'S RECOMMENDED ACTION:
Based on staff's evaluation of proposals, Foth Infrastructure & Environment, LLC, is the
most qualified firm to conduct the Duff Avenue Corridor Study. Therefore, it is the
recommendation of the City Manager that City Council adopt Alternative No. 1, as described
above.
ATTACHMENT(S):
Attachment A - Study Area Map.pdf
Attachment B - Duff Study PSA.pdf
43
Duff Avenue Corridor Study Area
LEGEND
Study Corridor
Focus Intersection
Main St
6th St
9th St
11th St
13th St
16th St
Mary Greeley
Medical Center
Bandshell
Park
E 12th St
Study includes analysis of potential
pedestrian crossing improvements
at Duff Ave and E 12th St.
Study includes evaluation of
impacts from the at-grade railroad
crossing.
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Page 1 of 15 Rev. 04/24/2025
AGREEMENT FOR SERVICES
Project Title
(the “Project”): Duff Avenue Study (Main Street to 16th Street) FOTH Project Number: 25A017.00
CLIENT Project Number:
(If applicable)
This Agreement for Services (hereinafter “Agreement”) is made and entered into this 8th day of July, 2025, by and between
FOTH INFRASTRUCTURE & ENVIRONMENT, LLC, (hereinafter “Consultant”) and City of Ames, (hereinafter “Client”), for the
services described under the Scope of Services (the “Services”).
CLIENT: City of Ames
Address: 515 Clark Avenue, Ames, Iowa 50010
Phone No: 515-239-5160 Email Address: kyle.thompson@cityofames.org
Scope of Services: Client hereby agrees to retain Consultant to perform the following Services:
See Exhibit A
Schedule: Services shall be performed according to the following schedule:
See Exhibit B
Compensation: In consideration of these Services, the Client agrees to pay Consultant compensation as follows:
Lump-Sum in the amount of $ .00
Unit Cost/Time Charges (Standard Rates)
Unit Cost/Time Charges (Standard Rates) for an estimated cost of $ 100,000.00
Other as stated here:
Special Conditions (if any):
The attached Agreement for Services Standard Terms and Conditions , along with any Exhibits, is made a part hereof and
incorporated into this Agreement.
IN WITNESS WHEREOF, this Agreement is accepted on the date last written below, subject to the terms and conditions above
stated and the provisions set forth herein.
CLIENT CONSULTANT
Signed:
Signed:
Name (printed): John Haila Name (printed): Carrie Voskuil
Title: Mayor Title: Senior Contracts Manager
Date: Date: July 8, 2025
Signed:
Name (printed): John B. Witt
Title: Lead Traffic Engineer
Date: July 8, 2025
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Page 2 of 15 Rev. 04/24/2025
AGREEMENT FOR SERVICES
STANDARD TERMS AND CONDITIONS
1.0 Commencement of Services - The Services will commence consistent with the schedule referenced herein or as
otherwise agreed to by the parties, upon receipt of this signed Agreement. If after commencement of the Services,
the Project is delayed for any reason beyond the control of Consultant for more than sixty (60) days, the terms and
conditions contained herein are subject to revision by Consultant.
1.1 Standard of Care - The standard of care for any professional Services performed or furnished by Consultant
under this Agreement will be the care and skill ordinarily used by members of the subject profession practicing under
similar circumstances at the same time and in the same locality. Consultant makes no other warranties, express or
implied, under this Agreement or otherwise, in connection with any Services performed or furnished by Consultant.
Subject to the standard of care, Consultant and its sub-consultants may use and rely upon data, reports, design
elements and information ordinarily or customarily furnished by others, including, but not limited to Client, Client’s
other contractors or consultants, specialty contractors, manufacturers, suppliers, and the publishers of technical
standards.
Consultant shall not be required to sign any document, no matter by whom requested, that would result in the
Consultant having to certify, guarantee, or warrant the existence of conditions whose existence the Consultant cannot
ascertain.
2.0 Client Responsibilities - Client shall provide, at Client’s expense, all criteria, design, and construction standards
including full information as to Client’s requirements for the Project, including all document specifications. The
provision or production of such data or information is not included in the Services, except where explicitly referenced
in the Scope of Services. As stated in Section 1.1, Consultant shall be entitled to rely upon such data and information
in the performance of the Services and shall not be liable for any incorrect advice, judgment or decision based on any
inaccurate information furnished by Client, Client’s agents or Clients other consultants. Such data and information
shall include but not be limited to the following:
a. If not included in the Scope of Services, a complete survey of the Project site which shall include but not be
limited to easements, right-of-way, encroachments, zoning and deed restrictions, subterranean structures or
utilities, existing buildings and improvements.
b. If not included in the Scope of Services, soils data, laboratory tests, reports and inspections of samples,
materials or other items, with appropriate professional interpretations.
c. Legal counseling services necessary for the Project including legal review of the construction contract
documents.
d. Accounting, bond and financial advisory (including, if applicable, “municipal advisor” services as described
in Section 975 of the Dodd-Frank Wall Street Reform and Consumer Protection Act (2010) and the
municipal advisor registration rules issued by the Securities and Exchange Commission), independent cost
estimating, and insurance counseling services.
e. If not included in the Scope of Services, permits and approvals from any authorities having jurisdiction over
the Project.
2.1 Right of Entry - Client shall provide for entry for the employees, agents and subcontractors of Consultant and for
all necessary equipment.
2.2 Client Authorized Representative - Client shall designate a person authorized to act as Client’s representative.
Client or his representative shall receive and examine documents submitted by Consultant and shall be empowered
to interpret and define Client’s policies and render decisions and authorizations in writing promptly to prevent
unreasonable delay in the progress of Consultant’s Services. Client shall give prompt written notice to Consultant
whenever Client observes or otherwise becomes aware of any defect in the Project, Services or other event which
may substantially affect Consultant’s performance of Services under this Agreement.
3.0 Fees and Payment
3.1 Invoice Payment Due - Client shall compensate Consultant for Services and expenses rendered under this
Agreement. Consultant’s fee for Services will be based on Consultant’s rates currently in effect at the time the
Services are done; lump sum or other schedules as identified under the Compensation section. Rates of
Consultant are subject to annual revision. Payment shall be due within thirty (30) days after the date of invoice
describing the Services performed and expenses incurred during the preceding invoice period.
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Page 3 of 15 Rev. 03/31/2021
3.2 Failure to Pay. Client agrees that timely payment is a material term of this Agreement and that failure to make
timely payment as agreed constitutes a breach hereof. In the event payment for Services rendered has not been
made within thirty (30) days from the date of invoice, Consultant may, after giving seven (7) days’ written notice to
Client and without penalty or liability of any nature, and without waiving any claim against Client, suspend all work
on all Services as set forth herein. Upon receipt of payment in full for Services rendered, plus interest charges,
Consultant will continue with Services. Payment of all compensation due Consultant pursuant to this Agreement
shall be a condition precedent to Client using any of Consultant’s work product and/or deliverables under this
Agreement.
3.3 Interest on Late Payments - In order to defray carrying charges resulting from delayed payments, simple
interest at the maximum rate allowed by law will be added to the unpaid balance of each invoice. The interest
period shall commence thirty (30) days after the date of the original invoice and shall terminate upon date of
payment. Payments will be first credited to interest and then to principal.
4.0 Insurance/Limitation of Consultant’s Liability - Consultant will maintain the following insurance coverages:
a. Worker's compensation insurance pursuant to state law.
b. Comprehensive automobile and vehicle liability insurance covering claims for injuries to members of the
public and/or damages to property of others arising from use of motor vehicles, including onsite and offsite
operations, and owned, non-owned, or hired vehicles, with $1,000,000 combined single limits.
c. Commercial general liability insurance covering claims for injuries to members of the public or damage to
property of others arising out of any covered negligent act or omission of Consultant or of any of its
employees, agents, or subcontractors, with $1,000,000 per occurrence and $2,000,000 in the aggregate.
d. Professional liability insurance, if applicable, of $1,000,000 per claim and in the aggregate.
4.1 Liability Limits - Notwithstanding any provision in this Agreement to the contrary, Client and Consultant each
agree not to assert against the other any claim, demand or suit for consequential, incidental, indirect or special
damages arising from any aspect of the performance or nonperformance of the other party or any third -party
engaged by such other party under this Agreement, and each party hereto waives any such claim, demand or suit
against the other in connection with this Agreement. Notwithstanding any language to the contrary, the total
aggregate liability of Consultant, its employees, officers, directors, shareholders, agents, or sub-consultants, to all
parties related to this agreement shall not exceed $1,000,000.
4.2 Waiver of Subrogation - Both parties hereby waive, and shall cause their respective insurers to waive, all rights
of subrogation against the other party, their employees, officers, directors, shareholders, agents, or sub -consultants
for damages caused by risks covered by insurance, except such rights as they may have to the proceeds of the
insurance.
5.0 Indemnification - Consultant, to the fullest extent permitted by law, shall indemnify and hold harmless Client
and any of Client officers, directors, employees and agents from and against claims, losses, damages, liabilities,
including attorney’s fees and expenses, for third-party claims of bodily injury, sickness or death, and property
damage or destruction to the extent caused by the negligent acts or omissions of Consultant or Consultant’s
separate contractors or anyone for whose acts any of them may be liable, but only to the extent of the negligence.
Nothing in this Section shall obligate Consultant to indemnify any individual or entity from and against the
consequences of that individual’s or entity’s own negligence or willful misconduct. Notwithstanding the forgoing,
Consultant has no obligation to defend or pay indemnitee defense costs incurred prior to a final determination of
liability or to pay any amount that exceeds the proportionate share of Consultant’s finally determined percentage of
liability as determined by a court of competent jurisdiction.
6.0 Hazardous Materials – Not Used.
7.0 Design Without Construction Phase Services – Not Used.
8.0 Documents- Ownership of Work Product and Proprietary Information - The deliverables prepared under this
Agreement shall become the property of the Client only upon completion of the Services and payment in full of all
monies due to Consultant. In the event Client reuses or makes any modifications to the deliverables without prior
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Page 4 of 15 Rev. 03/31/2021
written authorization of Consultant, the Client agrees, to the fullest extent permitted by law, to indemnify and hold
Consultant, its consultants, agents, officers, directors, shareholders and employees harmless from any claim,
liability or cost (including reasonable attorneys’ fees and defense costs) arising or allegedly arising out of any
unauthorized reuse or modifications of Consultant’s Services, work product, and/or deliverables by the Client or any
person or entity that acquires or obtains the such work product and/or deliverables from or through the Client
without the written authorization of Consultant.
Notwithstanding the foregoing Consultant’s liability to Client for any computer programs, software products, or
related data furnished hereunder is limited solely to the correction of residual errors, minor maintenance, or
update(s) as agreed. CONSULTANT MAKES NO WARRANTIES OF ANY KIND, INCLUDING ANY IMPLIED
WARRANTY OF MERCHANTABILITY OR OF FITNESS FOR ANY PARTICULAR PURPOSE, or against infringement,
with respect to computer programs, software products, related data, technical information, or technical assistance
provided by Consultant under this agreement. The Consultant will take reasonable precautions to prevent the
transmission of any electronic virus, or other contamination with the exchange of electronic media, but Consultant
makes no assurances that those precautions are adequate to assure a contamination free transmission.
Consultant retains title and interest in all of its standard details, plans, specifications, methodologies, tools, and
computation documents, whether in written or electronic form, which have been incorporated into the documents
and instruments of service, but which were developed by Consultant independent of this Agreement.
9.0 Injury to Workers on Project Consultant has no responsibility for site safety on the Project or for the means and
methods employed by Client’s other contractor(s).
10.0 Probable Construction Costs Opinions - Any opinion of the construction cost prepared by Consultant
represents his judgment and is supplied for the general guidance of the Client. Since Consultant has no control
over the cost of labor and material, or over competitive bidding or market conditions, Consultant does not
guarantee that bids or actual construction costs to the Client will not vary from Consultant's opinions of probable
cost. If the Client desires greater assurance as to construction costs, Client shall employ an independent cost
estimator.
11.0 Site Visits – Not Used.
12.0 On-Site Observation – Not Used.
13.0 Termination or Abandonment - If any portion of the Services or Project is terminated or abandoned by Client,
the provisions of these Terms and Conditions in regard to compensation and payment shall apply insofar as
possible to that portion of the work not terminated or abandoned. If said termination occurs prior to completion of
any phase of the Project, the fee for Services performed during such phase shall be based on Consultant’s
reasonable estimate of the portion of such phase completed prior to s aid termination, plus a reasonable amount to
reimburse Consultant for termination costs.
This Agreement may be terminated by either party if the other party fails to fulfill its obligations under this
Agreement through no fault of the terminating party. No such termination may be effected unless the other party is
given not less than ten calendar days written notice of intent to terminate and an opportunity for correcting the
default (plus such additional time as is reasonably necessary to correct the default, other than any payment
default) and for consultation with the terminating party befo re termination. Consultant shall be paid for Services
performed to the termination date including reimbursable expenses due plus termination expenses.
14.0 Jurisdiction - This Agreement shall be governed by the laws of the State of the Project.
15.0 Dispute Resolution - The parties will use good faith efforts to resolve any dispute, controversy or claim arising
out of or relating to this Agreement or the relationship between the parties (a “Dispute”) through negotiation. To
invoke the dispute resolution procedures in this section, one party must give the other party a written notice of its
intent to negotiate. The notice will include a detailed description of the Dispute and a proposed resolution. Within
five (5) business days after delivery of the notice, each party will designate a senior executive with authority to
resolve the Dispute. The designated executives will engage in discussions in an effort to resolve the Dispute. If the
designated executives do not agree on a resolution within twenty (20) days after the disput e notice has been
delivered, the parties may agree to submit the Dispute to non- binding mediation by any mutually agreed-upon
mediator, rules and location. Any mediation fees and expenses will be allocated and paid by the parties equally. If
the parties do not reach a resolution through negotiation or mediation, either party may pursue all remedies
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Page 5 of 15 Rev. 03/31/2021
available under this Agreement, at law or in equity in a court of competent jurisdiction. Each party hereby
irrevocably waives its rights to trial by jury in any Dispute or proceeding arising out of this agreement or the
transactions relating to its subject matter.
16.0 Waiver - Consultant’s waiver of any term, condition, or covenant or breach of any term, condition, or covenant,
shall not constitute a waiver of any other term, condition, or covenant, or the breach thereof.
17.0 Successors and Assigns - All of the terms, conditions, and provisions hereof shall inure to the benefit of and
be binding upon the parties hereto, and their respective successors and assigns, provided, however, that no
assignment of this Agreement shall be made without written consent of the parties to this Agreement.
18.0 Severability - If any provision of this Agreement is declared invalid, illegal, or incapable of being enforced by
any Court of competent jurisdiction, all of the remaining provisions of this Agreement shall nevertheless continue in
full force and effect, and no provision shall be deemed dependent upon any other provision unless so expressed
herein.
19.0 Force Majeure - Neither party to this Agreement will be liable to the other party for delays in performing the
Services, or for the direct or indirect cost resulting from such delays, that may result from a Force Majeure
condition. Each party will take reasonable steps to mitigate the impact of any force majeure. If Consultant is
delayed in the performance of the Work due to acts, omissions, conditions, events, or circumstances beyond its
control and due to no fault of its own or those for whom Consultant is responsible, the Contract Time(s) for
performance as well as the Contract Price shall be reasonably extended by Change Order. By way of example,
events that will entitle Consultant to an extension of the Contract Time(s) include acts or omissions of Client or
anyone under Client’s control (including separate contractors), changes in the Work, Differing Site Conditions,
Hazardous Conditions, wars, floods, labor disputes, unusual delay in transportation, epidemics, earthquakes,
adverse weather conditions not reasonably anticipated, and other acts of God (Force Majeure Condition). For clarity
purposes, labor shortages or supply chain disruptions resultant from epidemic or pandemic events are specifically
to be considered grounds constituting a Force Majeure Condition. Labor shortages and inefficiencies, delays,
escalation, or cost impacts resulting from labor shortages or supply chain disruptions associated with such an
event shall be considered grounds for a Force Majeure Condition event and shall afford Consultant the opportunity
for schedule and cost relief associated with such an event.
20.0 Customs, Duties, Tariffs – Consultant’s prices herein do not include customs, duties, tariffs and other
importation or exportation fees. In the event that, after the date of Consultant’s proposal and related pricing:
a. any new tariffs, duties, or other import/export fees or governmental charges (“Tariffs”), or modifications of
existing Tariffs are imposed on materials or goods;
b. any changes in applicable laws impact the price and/or availability of labor, materials, or goods; or
c. any occurrence(s) of regional labor escalations or shortages (that could not be reasonably foreseen) that
result from changes to (or changes in the enforcement of) applicable laws,
that are required for the performance of this contract, Consultant shall pass through any additional costs/changes
to Client. Consultant will provide reasonable notice to Client of the imposition of such Tariffs and/or the impact of
such changes, including notice of any cost impacts at the time of levy, any schedule adjustments or impacts (price
included) to the overall project sequencing, and, if available, potential substitution s/alternatives. As its sole
remedy, Consultant can reject the cost/changes proposed by Consultant and terminate the associated Work Order
or scope of work. Such partial termination shall include payment to Consultant for any costs associated with
rejection of the costs/changes (including but not limited to cancellation of third -party contracts/orders). Client
maintains full responsibility, and Consultant assumes no liability, (direct or indirect) resulting from any delay in the
Client providing Client its decision(s) on acceptance and/or rejection of the offer provided to Client as
communicated from Consultant.
21.0 Entire Agreement - This Agreement, and its attachments, constitutes the entire understanding between Client
and Consultant relating to Services to be provided by Consultant and, excepting only confidentiality agreements
between the parties pertaining to the Project, supersede any prior or contemporaneous agreements, promises,
negotiations, or representations not expressly set forth herein. Subsequent modifications or amendm ents to this
Agreement must be in writing and signed by the parties to this Agreement. The foregoing notwithstanding, if the
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Client, its officers, agents, or employees request Consultant to perform extra work or Services pursuant to this
Agreement, Client will pay for the additional Services even though an additional written Agreement is not issued or
signed. The obligations of Consultant under this Agreement shall survive in accordance with applicable State
statutes.
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Exhibit A
Scope of Services
The work to be performed by the Consultant under this agreement shall encompass and include detailed work,
services, materials, equipment and supplies necessary to complete analysis and design for the project. The
Consultant shall complete the scope of services in accordance with generally accepted standards of practice and
shall include all work necessary to complete the tasks outlined in this Agreement.
Project Background
The project consists of a traffic study and conceptual design of Duff Avenue from the railroad crossing south of Main
Street to just north of 16th Street, approximately one mile. The Consultant will complete a traffic study that includes
traffic model development, traffic forecasting, capacity and operational analyses, safety analysis, multimodal review,
railroad crossing impact review, and recommended improvements. The Consultant will assist with public outreach
by providing a web-based tool for gathering public input; conducting project input meetings with the Downtown
District, Old Town Historic District, and the Hospital District; and providing support for a public open house. Based on
the results of the study, Client input, and public input, the Consultant will develop a conceptual layout for the corridor
of the preferred alternative along with a planning level cost estimate of the improvements. Finally, the results of the
study and preferred alternative will be presented to City Council. Services include project coordination activities,
traffic engineering services, and conceptual roadway design, as further detailed within this scope of services.
Preliminary design, final design services, bidding services, and construction services are not included within this
agreement, but may be added via addendum or additional agreements between the Client and Consultant.
Completion of this traffic study and conceptual design (this agreement) is scheduled for June of 2026.
I. BASIC SERVICES OF THE CONSULTANT
The Consultant shall communicate on a regular basis with the Client to clarify and define the Client’s
requirements for the Project and review available data. The Client agrees to furnish to the Consultant all
information available with respect to the Client’s requirements, including any special or extraordinary
considerations for the Project or special services needed, and to make available pertinent existing data. The
Consultant shall provide the following basic services regarding the Project.
A. Project Management (approximately one year, July 2025 – June 2026)
The project manager for the Consultant will be responsible for communicating and coordinating with
the Client, monthly progress reporting, meeting minutes, interoffice meetings, memoranda, budget
monitoring, schedule monitoring, and monthly invoicing. This task also includes scheduling of staff,
coordinating with Sub-Consultants, review of progress, and senior review of deliverables.
B. Project Coordination
The Consultant will complete the following project coordination tasks.
1. Design Development Coordination
Maintain communications with the Client to review progress and discuss specific elements
of the traffic study and conceptual design and receive direction from the Client. The
meetings will also serve to establish schedules, develop project goals, establish initial
design parameters, promote a dialog between the various entities, improve the decision -
making process, and expedite study completion and conceptual design development.
Prepare minutes of meetings and keep documentation of other communications. For budget
purposes, the Consultant will attend three (3) meetings that will be attended by one (1) staff
member of the Consultant. An in-person meeting is planned for the Project Kickoff with the
other meetings being virtual.
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The following meetings are included with the scope of work:
• Design Criteria/Project Kickoff – One (1) meeting
• Traffic Study Results/Concept Development – One (1) meeting
• Preferred Alternative – One (1) meeting
There is one (1) additional meeting included for miscellaneous purposes, and it is
understood by the parties that the Consultant will attend additional meetings as needed to
complete the Project. The Consultant will also maintain communications with the Client with
scheduled virtual meetings.
2. Public Input Tool
Provide a web-based tool hosted by the Consultant for gathering public input about the
corridor. The input will be used in conjunction with the traffic study results and Client input
to develop the preferred conceptual layout for the corridor.
3. Project Stakeholder Meetings
Conduct separate stakeholder meetings (1 per stakeholder) with the Downtown District, Old
Town Historic District, and Hospital District that will be attended by two (2) staff members
of the Consultant. The purpose of the meetings will be to provide a brief overview of the
traffic study results earlier in the process but having an idea of the preferred alternative , as
well as gather information on the concerns, priorities, and specific issues of the
stakeholders. This task includes preparation of the display materials and handout
information for the meeting.
4. Support for Public Open House
Provide Client support for one (1) project information meeting that will be attended by two
(2) staff members of the Consultant. Meeting format will be a collaborative public open
house with the Client. The purpose of the meeting will be to provide a brief overview of the
traffic study results and recommended alternative to the public, as well as gather
information on the concerns, priorities, and specific issues of the public and other affected
parties. This task includes preparation of the display materials and handout information for
the meeting.
Reserving the meeting facility and the mailing of a public notification will be completed by
the Client.
5. Meetings with Local Elected Officials
Conduct one (1) project information meeting that will be attended by two (2) staff members
of the Consultant. The purpose of the meeting will be to provide a brief overview of the traffic
study results and proposed conceptual design to the Mayor and City Council, as well as
gather information on the concerns, priorities, and specific issues of the Mayor and City
Council. This task includes preparation of the display materials and handout information for
the meeting.
Reserving the meeting facility and placement on the Council Agenda will be completed by
the Client.
C. Traffic Engineering Services
The following tasks are based on information in the proposal and discussions with the Client.
Consultant tasks include traffic model development, traffic forecasting, capacity and operational
analyses, roundabout analysis, safety review, railroad crossing analysis, multimodal review, and
recommended improvements.
1. Traffic Data Collection
Most traffic data is available through the City, MPO, and Iowa DOT. The Consultant will
collect and organize the data for utilization in the analysis. The Consultant will identify and
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collect any remaining data needed to complete the traffic analysis of the corridor. The
following Client data is available or can be collected by the Client:
• Continuous turning movement count data at the five traffic signals in the corridor
• Pedestrian push button actuations at the five traffic signals in the corridor
• StreetLight and Strava Metro data
• ADT counts and truck percentage
• Speed data
• Turning movement counts at the Duff Avenue and 16th Street all-way stop
• Railroad crossing pre-emption data
• Railroad queueing data
Additional data available through other sources includes:
• Iowa DOT ADT data
• CyRide bus stop and ridership data
• MPO travel demand model data
2. Traffic Review Meetings
The traffic review meetings with the Client will serve to establish schedules, promote a
dialog with the Client and other designated parties, improve the decision-making process,
and expedite recommendation development. Prepare minutes of meetings and keep
documentation of other communications. For budget purposes, it is assumed three (3)
meetings will be held remotely by one (1) staff member of the Consultant.
3. Traffic Safety Analysis
The safety analysis shall review crash data in the corridor over the last five years from the
Iowa DOT ICAT program, identifying crash patterns and causes. We will utilize
methodologies from the Highway Safety Manual and the Iowa DOT’s Potential for Crash
Reduction (PCR) to identify potential causal factors and possible countermeasures. Our
team will review the 28 countermeasures and strategies of FHWA’s Proven Safety
Countermeasures Initiative (PSCI) that have proven effective at reducing roadway fatalities
and serious injuries. Lastly, traffic signage, pavement markings, and vehicular and
pedestrian traffic control will be reviewed.
4. Speed Study
The appropriate speed limit for the corridor will be determined using the methodologies in
NCHRP 17-76, FHWA USLIMITS2, and ITE Journal article A Model for Setting Credible Speed
Limits in Urban Areas. Eighty-fifth percentile speeds will be determined from data collected
by Client portable radar units. If needed, speed control measures will be explored.
5. Traffic Model Development & Analysis
The traffic model development and analysis shall incorporate, at a minimum, traffic
engineering principles and standards as presented in SUDAS, Client standards, and national
practices. While preparing the traffic model and analysis, the development of traffic
forecasts will follow the forecasting parameters agreed to by the Client.
a. Model Development
The Consultant will utilize the Synchro network template provided by the Client to
develop a base model of the existing corridor for the two highest peak hours using
2025 traffic data. Client provided information will be used to populate the model.
Additional models will be created in Synchro of the preferred corridor improvements
for the two highest peak hours using 2035 and 2050 traffic forecasted data. The
Highway Capacity Manual 7th Edition (HCM7) principles will be used to evaluate
intersection capacities. Vissim will be utilized to assist in the review of the railroad
crossing and its impact on traffic operations.
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Page 10 of 15
b. Traffic Forecasting
The Consultant will work with the Ames Area Metropolitan Planning Organization
(AAMPO) to derive 2035 and 2050 traffic volumes from the travel demand model.
These volumes, along with the existing 2025 traffic volumes, will be used in the
traffic model to analyze existing corridor operations and operations of the preferred
corridor alternative.
c. Traffic Operational Analysis – Intersection Level
The Consultant will perform modeling and operational analysis of the project study
area. The modeling will be conducted to serve as a tool to graphically illustrate
future roadway improvements and impacts to traffic operation. This section shall
include the analysis of six (6) intersections within the study area as identified in the
proposal and include:
• Duff Avenue and Main Street
• Duff Avenue and 6th Street
• Duff Avenue and 9th Street
• Duff Avenue and 11th Street
• Duff Avenue and 13th Street
• Duff Avenue and 16th Street
After receiving acceptance of the 2035 & 2050 traffic forecasted volumes from the
Client, the Consultant will analyze the study area intersections for the highest two
peak hours of a typical weekday for the following scenarios:
• Year 2025 – existing conditions
• Year 2035 – preferred corridor alternative
• Year 2050 – preferred corridor alternative
Roundabout analysis is included at the following intersection:
• Duff Avenue and 16th Street
Performance measures assessing the operation of the system will include delay,
volume to capacity ratio, operations of adjacent intersections, maximum
queue/storage lengths and control delay.
Recommendations on intersection geometrics, queue storage lengths, signal
phasing/timing and other improvements will be made as required to provide
acceptable service levels for major movements and the overall intersections.
d. Traffic Operational Analysis – Segment Level
Capacity, speed, flow, and level of service will serve as measures of effectiveness
for the segment analysis. The analysis, using HCM7 procedures, will demonstrate
the impacts of traffic growth on the corridor and identify any improvements needed.
e. Railroad / Traffic Analysis
The railroad crossing and its impact on traffic operations will be analyzed using
Vissim. The performance measures of delay, queuing, capacity, and emissions will
be assessed.
Two scenarios will be analyzed on Duff Avenue from Lincoln Way to 6 th Street. One
Scenario assumes the existing at-grade railroad crossing remains in place, while the
second scenario assumes the railroad crossing has changed to a grade-separated
crossing. The grade-separated scenario will be analyzed to determine changes to
Duff Avenue capacity and operations when vehicles no longer stop and queue for
trains. It is not intended to develop underpass or overpass concepts.
6. Multimodal Review
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Page 11 of 15
The Consultant will consider the vision, goals, and content of the Walk Bike Roll Ames Bicycle
and Pedestrian Plan when considering options and developing a preferred alternative for
multimodal facilities within the corridor. The Consultant will review all pedestrian crossings
for safety and ADA and PROWAG compliance, including Duff Avenue and East 12th Street.
The Consultant will look for opportunities to improve the connectivity, consistency, and user
friendliness of sidewalks and bicycle facilities.
Pedestrian and bicycle facilities integrate with the transit system. The Consultant will work
with the Client and CyRide to discuss ridership and transit facilities within the corridor and
identify improvement opportunities.
7. Recommendations
The Consultant shall prepare a set of draft recommendations from all the above tasks. The
Consultant will identify proposed improvements or other techniques/treatments that will
mitigate potential impacts to the transportation system surrounding the propos ed
development.
8. Traffic Report
This task consists of preparing a traffic report detailing the analysis of the Duff Avenue
corridor. Additional alternative scenarios that need investigation after the initial base report
findings are completed will require an amendment for additional engineering services. An
electronic copy in Adobe PDF format will be provided to the Client.
a. Traffic Report Outline
The traffic study report submitted to the City of Ames shall contain each of the
following elements:
i. Cover Page with title of the study, client and preparer’s name, address, and
submittal date.
ii. Certification page with an Iowa professionally registered engineer’s seal and
signature.
iii. Executive Summary
iv. Introduction
v. Existing Conditions
a) Study Boundaries
b) Study Roadway and Intersections
c) Traffic Count Data
d) Crash Analysis
e) Speed Study
vi. Future Conditions
a) 2035 and 2050 Projected Traffic Volumes
vii. Operational Analysis
a) Intersection Analysis
b) Segment Analysis
c) Railroad/Traffic Analysis
viii. Multimodal Review
ix. Conclusions/Recommendations
x. Appendix containing supporting analysis information.
9. Quality Control
Involves ongoing quality control input from the Client and senior technical staff throughout
the completion of the traffic analysis, development of the traffic report, and development of
the preferred alternative. The project manager and technical coordinator are responsible for
making specific recommendations and ensuring that critical issues are discussed and
resolved prior to submittal of the preliminary traffic report to the Client. The project manager
and technical coordinator are also responsible for the review of the preliminary traffic report
for technical accuracy, as well as for conformance with the project design criteria.
D. Conceptual Design
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Page 12 of 15
Complete the conceptual design of the preferred alternative. The conceptual design of Duff Avenue
will include one concept and be based on the analysis and recommendations of the traffic study .
The primary focus will be on developing roadway geometrics , a pavement marking layout, traffic
signal modifications, multimodal modifications, drainage concept, identifying existing and proposed
utility locations, and identifying existing and proposed right-of-way needs. Additional focus will be
on developing planning-level cost estimates for each of the concepts and an implementation
timeline.
1. Develop Design Criteria
The Consultant will summarize and submit to the City the design criteria used to develop the
project. Criteria will conform to the City, SUDAS, and AASHTO design standards. The criteria
to be addressed include:
• Functional classification and design type.
• Design speed and regulatory speed.
• Design vehicles for intersection design.
• Widths of travel lanes, parking areas and right-of-way.
• Preferred and acceptable clear zone requirements.
• Provisions for pedestrian and bicycle facilities.
• Street lighting requirements.
• Utility corridor locations.
Prepare a brief technical memorandum documenting the proposed criteria. The
memorandum will be reviewed and approved by the City.
2. Develop Typical Sections
Develop typical sections for the Duff Avenue improvements in consultation with the City.
Typical sections will include lane widths, curb section/type, sidewalk/trail widths, right-of-
way widths, pavement types, and clear zones. This task also includes identifying potential
storm sewer, sanitary sewer, water main and other utility locations in the typical roadway
sections.
3. Develop Conceptual Geometrics
Develop conceptual geometrics that include intersection return radii, sidewalk/trail
locations, driveway locations, and roundabout geometrics for the project. This task includes
conceptual roundabout geometry at the intersection Duff Avenue with East 16th Street.
4. Pavement Marking Concept
The consultant shall develop a conceptual pavement marking layout showing lane widths,
turn lane locations, turn lane storage lengths, pedestrian crossings, and bike lanes if
applicable.
5. Traffic Signal Modifications
The Consultant shall indicate conceptual traffic signal modifications to major signal
equipment and traffic signal phasing. Major signal equipment includes traffic signal poles,
pedestal poles, push button poles, traffic signal cabinet s, traffic signal heads, pedestrian
heads, and push buttons. Potential utility conflicts with the signal pole footings and mast
arms will be identified.
6. Multimodal Modifications
Develop conceptual multimodal modifications and improvements based on the traffic
analysis, WBRA Bicycle and Pedestrian Plan, and input from the Client, public, and CyRide.
The consultant will look for opportunities to improve connectivity, consistency, and user
friendliness of sidewalks, trails, bicycle facilities, and transit facilities.
7. Roadway Drainage Concept
The Consultant will develop a roadway drainage concept in association with the roadway
improvement concept. The Consultant will complete a conceptual storm sewer design
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Page 13 of 15
looking at existing storm sewer, roadway geometric configuration, and existing utility
locations. The concept will include approximate location and size of the storm sewer
infrastructure. The Consultant will discuss the existing storm sewer system with the Client
to identify any known problems or deficiencies. Vertical Profiles will not be developed as
part of this task.
8. Water Main and Sanitary Sewer Modification Design
The Consultant will determine the approximate location of water and sanitary infrastructure
and consider the impacts of the proposed improvements on the infrastructure. The
Consultant will discuss the existing water main and sanitary sewer infrastructure s ystems
with the Client to identify any known problems or deficiencies. If improvements are
identified, the Consultant will include a conceptual plan and planning-level cost estimate for
those improvements.
9. Private Utility Research
Contact the utility companies for design level information and mapping within the project
corridor regarding transmission, distribution, and service laterals. This includes information
related to existing facilities and facilities planned for construction.
10. Prepare Conceptual Design Plans
Based on conceptual design, prepare conceptual design level plans depicting proposed
grading, drainage, paving, and other features of the project. The conceptual design plans will
include but not be limited to the following:
• Typical Cross Sections: Develop and assemble typical cross sections to be used for the
proposed improvements as well as a preliminary determination of the limits that each
typical section will apply. The typical cross sections will include but not be limited to the
proposed grading, drainage, and paving improvements.
• Plan Sheets: Develop conceptual plan view sheets that show the existing topography
along with the proposed improvements based on the proposed horizontal alignment.
These sheets will be in the form of a colored strip map that includes aerial photography.
Proposed right-of-way limits will be estimated and shown. Included will be the necessary
CADD work to show the conceptual design features for the proposed improvements.
• Intersection Geometrics: Develop intersection geometric plans. Show major intersection
return geometry, lane widths, and auxiliary lane lengths. Design vehicles will be
determined from the project Design Criteria.
11. Field Review
A field review will be held with the project design team to discuss key issues and design
concepts including intersection control, geometrics, staging, drainage and right-of-way. The
review will determine the completion of the conceptual exhibit design and identify needed
adjustments. Revisions will be noted for discussion with the City.
12. Identify Acquisition Requirements
The Consultant will identify general permanent right-of-way and permanent/temporary
easement needs based on the conceptual design development. The requirements will take
into consideration proposed utilities, construction staging and access, utility relocations and
other critical construction elements.
13. Opinion of Probable Cost
Prepare opinion of probable construction cost for the project concepts. Cost estimates shall
be based on representative major project elements and recent bid information. Detailed
quantity takeoffs will not be developed for the conceptual cost estimate.
14. Implementation Timeline
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Page 14 of 15
The project corridor currently has a mill and fill pavement surface upgrade programmed. The
Consultant will consider the programmed resurfacing, results of the traffic study including
the traffic forecasts, and the cost estimate to make a recommendation for the preferred
implementation timeline.
15. Quality Control Review
Review the conceptual engineering plan set for technical accuracy, as well as for general
constructability and conformance with the project design criteria.
II. PROJECT DELIVERABLES
The scope of services shall be considered complete upon completion and delivery of the following items to
the satisfaction of the City:
A. Traffic Report
B. Design Criteria Technical Memorandum
C. Typical Cross Section Sheets
D. Colored Strip Map Displaying Conceptual Design Features
E. Intersection Geometric Sheets
F. Cost Opinion of Project Concepts
III. ADDITIONAL SERVICES NOT INCLUDED IN THIS CONTRACT
Additional Services not included as part of this Scope. If authorized, under a supplemental agreement, the
Consultant shall furnish or obtain from others the following services:
A. Preliminary and Final Design Services
B. Project Letting Services
C. Construction Period Services (administration, observation, testing, and staking)
D. Wetland Mitigation and Permitting Services
E. Threatened and Endangered Species Investigations
F. Phase I or Phase II Archaeological Investigations
G. Water Main and Sanitary Sewer Design
H. Real Estate Services
I. Preparation of Acquisition Plats and Easement Documents
J. Subsurface Utility Investigations
IV. CITY’S RESPONSIBILITIES:
The City shall provide the following:
A. Provide existing street and utility plans/record drawings and utility maps for the project area.
B. Provide existing topographic base mapping, aerial photo images, and other available electronic
files pertinent to the project.
C. Provide ADT, turning movement, truck, and pedestrian count data.
D. Provide speed data.
E. Provide traffic signal timing plans and the Synchro network template of the existing corridor.
F. Provide Ames Area MPO Travel Demand Model volume data.
G. Provide access to StreetLight Data’s InSight Platform.
H. Provide CyRide’s transit stop passenger count data.
I. Provide Strava Metro data.
J. Provide railroad pre-emption and train count data.
K. Provide traffic queuing data at railroad crossing.
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Page 15 of 15
Exhibit B
Schedule
The Consultant shall complete the following phases of the Project in accordance with the schedule shown;
assuming notice to proceed is issued by the City on or before July 8, 2025. If notice to proceed is given at a later
date, time of completion shall be extended accordingly.
Anticipated Contract Approval July 8, 2025
Design Criteria/Project Kickoff Meeting Week of July 14, 2025
Data Collection July 2025 – August 2025
Traffic Analysis September 2025 – December 2025
Public Input Tool November 2025
Project Stakeholder Meetings December 2025
Conceptual Design January 2026 – March 2026
Support for Public Open House April 2026
Traffic Report/Recommendations May 2026
Meeting with Local Elected Officials June 2026
59
ITEM #:12
DATE:07-08-25
DEPT:PW
SUBJECT:2024/25 MULTI-MODAL ROADWAY IMPROVEMENTS
(6TH STREET - NORTH OF CITY HALL)
COUNCIL ACTION FORM
BACKGROUND:
Multi-modal transportation refers to the variety of modes used by Ames residents to travel the
transport system. The modes specifically addressed in this program include bicycling and
automobiles.
Multiple complaints have been received over the past several years regarding the sidewalk
along 6th Street north of City Hall (see attached map). Due to the Police parking area and
sallyport access, this sidewalk does not have compliant slopes and is frequently blocked by
vehicles. In order to better service the needs of the public for both pedestrian safety and
ADA compliance, as well as more efficiently utilize the parking area for Police and
Public Works staff, a collaborative project has been designed to improve the area. The
design was also coordinated with the operations of the City Auditorium so that events could
still be managed during and after construction.
The project will improve the pedestrian path by eliminating several jogs in the existing
sidewalk, and ensuring that sidewalk slopes are compliant with ADA. Additionally, the design
provides an adequate number of parking spaces for Police patrol vehicles, which have
increased in number over the past several years. The Police vehicles will utilize back-in angled
parking, which will provide increased visibility in instances where officers need to enter the
roadway quickly, and will also make loading equipment easier. Finally, the project will allow a
drainage issue to be resolved; one downspout draining a small portion of the City Hall roof
currently drains over the sidewalk, which freezes in the winter. This drain will be re-routed to
the storm sewer system.
Staff has worked with Bolton & Menk of Ames, Iowa to develop plans and specifications
for the project with an estimated construction cost of $91,236. The budget for this
project includes $25,000 from FY 2024/25 General Fund savings and $90,000 in savings
in the Multi-Modal Roadway Improvements Program available to fund the remainder of
the project. The table below shows the revenues and expenses for this project:
Revenues Amount Expenses Amount
Road Use Tax $90,000
General Fund Savings $25,000
Design $ 16,262
Construction (est)$ 91,236
Administration $ 5,000
Totals $115,000 $112,498
60
ALTERNATIVES:
1. Approve plans and specifications for the 2024/25 Multi-Modal Roadway Improvements
(6th Street) and establish August 6, 2025, as the date of letting and August 12, 2025, as
the date for the report of bids.
2. Do not approve this project.
CITY MANAGER'S RECOMMENDED ACTION:
This project will provide a compliant sidewalk to improve pedestrian and bicycle travel
along 6th Street to the downtown area and City Hall. The project will also double the
available parking on the north side of City Hall from nine current spots to 18. Approval
of the plans and specifications will continue to keep this project on pace for 2025
construction. Therefore, it is the recommendation of the City Manager that the City Council
adopt Alternative No. 1, as described above.
ATTACHMENT(S):
6th Street Project Map.pdf
61
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CLIENT PROJ. NO.
DATEDESCRIPTION REV CITY OF AMES
2024/2025 MULTIMODAL ROADWAY IMPROVEMENTS
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25X.138070
1519 BALTIMORE DRIVE
AMES, IOWA 50010
Phone: (515) 233-6100
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62
ITEM #:13
DATE:07-08-25
DEPT:HR
SUBJECT:CONTRACT AWARD FOR WORKERS' COMPENSATION AND MUNICIPAL
FIRE AND POLICE SYSTEM MEDICAL CLAIMS ADMINISTRATION
COUNCIL ACTION FORM
BACKGROUND:
The City contracts third-party administration services for workers’ compensation and Municipal
Fire and Police “411 System” injury medical claims. The City’s current contract with EMC for
these services is set to expire on July 31, 2025. EMC has provided a renewal contract for the
same services since at least 2009.
Services provided in this contract include workers’ compensation claims administration
for all City employees, medical bill review, self-insured loss fund management, and
pharmacy and medical expense consultation. Also included under this contract are the
performance of regulatory filings and maintenance of an online claims database
accessible to City staff. Additionally, the third-party administrator collects for medical
bill review and savings identified through that process. The fees, along with actual
claims expenses are charged to individual departments.
On May 12, 2025, a Request for Proposal (RFP) was posted to Ames Bids, the electronic
bidding site. A total of 16 potential bidders viewed the RFP. On June 5, 2025, two proposals
were received as follows:
Firm Score Rank
EMC Claims Solutions, Des
Moines, IA 985 1
SFM Risk Solutions,
Bloomington, MN 840 2
An evaluation team was formed by staff to review proposals. Proposals were evaluated based
on experience, qualifications of personnel, the firms' claim administration process, capability of
providing the requested services, and cost. After evaluating the proposals, staff
determined that the proposal from EMC Claims Solutions of Des Moines, IA is most
acceptable. EMC Claims Solutions has a local presence in the state of Iowa and is the
incumbent, making it easy to meet the City's timeline. EMC highlighted a strong team,
pinpointing a primary and back-up team along with a claims specialist with expertise in
the police and fire (411) claims process.
This annual contract has historically run from August 1 to July 31. However, the first term of
this contract shall be August 1, 2025 through June 30, 2026, at which time the four (4) optional
1-year extensions will each run on the fiscal year of July 1 through June 30.
The actual costs incurred under this contract vary depending on the number and nature of
claims. The expenses under the current agreement total $27,820 to date, while the claims
under the contract in the prior year totaled $27,810. The FY 2025/26 budget contains $55,000
63
for these services.
ALTERNATIVES:
1. Approve the contract with EMC Risk Services, LLC, of Des Moines Iowa, to provide third-
party administration of the City’s workers’ compensation and municipal fire and police
“411 System” claims for August 1, 2025 through June 30, 2026.
2. Accept the proposal from SFM.
3. Reject all proposals and direct City staff to seek other claims administration alternatives.
CITY MANAGER'S RECOMMENDED ACTION:
EMC Risk Services, LLC, continues to be an effective provider of professionally
administered workers’ compensation claims and associated services. Its staff has been
responsive and sensitive to the needs of City employees in managing their injury and
disability claims. The online claims system makes cost and other data accessible to
City staff and provides a frequently utilized tool for analyzing injury types and safety
program effectiveness.
While EMC prices per claim are slightly higher, SFM has more ancillary fees that are not
subject to their maximum fee cap. (See Attachments). Therefore, it is the recommendation
of the City Manager that the City Council adopt Alternative No. 1, as described above.
ATTACHMENT(S):
EMC Cost Proposal.pdf
SFM Cost Proposal.pdf
2025-153 TPA Contract Signed by EMC.pdf
64
717 Mulberry St. | Des Moines, IA 50309 | P.O. Box 9399 | Des Moines, IA 50306-9399 |P 515.345.4532 |P 800.741.5302 | F 866.504.6598 | www.emcins.com
Employers Mutual Casualty Company Illinois EMCASCO Insurance Company Union Insurance Company of Providence EMC Underwriters, LLC
EMCASCO Insurance Company Dakota Fire Insurance Company Hamilton Mutual Insurance Company EMC National Life Company (affiliate)
EMC Reinsurance Company EMC Property & Casualty Company EMC Risk Services, LLC
June 4, 2025
SERVICE FEE SCHEDULE 2025
Workers Compensation – City of Ames
Claim Fees
Claim Fees shall be effective as of the Effective Date, 8-1-25, for 11 months and annually thereafter on
7-1, or upon the agreed established date.
PRICING REVISIONS PER RENEWAL
City of Ames agrees to pay EMC Claims Solutions the following fees:
Workers Compensation Claims:
Incident Only $35 per report
Medical Only $260.00
Indemnity $1,142.00
Medical Case Management $115.00 /hour
$.56 /mile + reasonable expenses
Legal Nurse Review $128.00 /hour
Medical Bill Review and Pharmacy Benefit Management:
PPO Network Utilization and audit of all bills by nurses in our Medical Cost
Review Unit for optimal savings and network reductions on every medical bill.
Also, the Pharmacy Benefit Management network provides both savings and
clinical management of prescription drug costs for your injured workers.
Per bill fee 9.50
Bill Review 30% of savings
PPO 30% of savings - Capped at $10,000
65
717 Mulberry St. | Des Moines, IA 50309 | P.O. Box 9399 | Des Moines, IA 50306-9399 |P 515.345.4532 |P 800.741.5302 | F 866.504.6598 | www.emcins.com
Employers Mutual Casualty Company Illinois EMCASCO Insurance Company Union Insurance Company of Providence EMC Underwriters, LLC
EMCASCO Insurance Company Dakota Fire Insurance Company Hamilton Mutual Insurance Company EMC National Life Company (affiliate)
EMC Reinsurance Company EMC Property & Casualty Company EMC Risk Services, LLC
Miscellaneous Fees:
On-line Claim Reporting/Administration (includes banking, accounting and fund management)
Annual Administration/Reporting: $5,200.00
Additional users: $ 300.00
Risk Improvement $ 220.00 /hour
Subrogation: 18% of recovery
OSHA 300 Reporting $2650 Annually
Approved on _____________ by:
EMC Claims Solutions
By: Barbara A. Sullivan, CPCU
President and Chief Operating Officer
EMC Claims Solutions
City of Ames, Iowa
By: _____________________________
_____________________________
66
Costs
For SFM Risk Solutions
SFM Risk Solutions, Inc. Proposal to City of Ames
June 5, 2025
Proposed fees subject to a not to exceed amount of $60,000
SERVICES PY 8/1/2025 – 6/30/2026 PY 7/1/2026 – 6/30/2027 PY 7/1/2027 – 6/30/2028
Incident Only 0 0 0
Medical Only $200 $200 $208
Lost Time $1075 $1075 $1118
Account Management $5000 $5000 $5000
Texting Fees $250 annually $250 annually $250 annually
Bill Entry Fee $11 per bill $11 per bill $11 per bill
CMS Reporting per claim $16 per submission $16 per submission $16 per submission
Claim Regulatory Fees $3.00 per submission $3.00 per submission $3.00 per submission
RMIS/Report System
Access
$500 per user $500 per user $500 per user
Additional ancillary Fees not subject to the $60,000 maximum
Services Fee
Bill Review Re-Pricing 30% of savings
PPO & Pharmacy network 30% of savings
Non-litigated subrogation by recovery specialist
**client approval required**
15% of recovery
In-house physician review
**client approval required**
$150 per review
Nurse prescription drug review
**client approval required**
$100 per hour
Telephonic Nurse Case Management
client requested services
$110 per hour
Loss Prevention Services
client requested services
$150 per hour plus expenses
SFM Hotline Reporting
client requested services
$95 per report
IT Programming Fees**/Data Transfer Fees** $400 per hour
**Programming time for specialty reports requested by the client that require additional programming time by the
Information Services Department and does not include the pre-determined list of reports that SFM Risk Solutions
already supplies. Data transfer fees refers to work done to move data to another TPA or entity.
Available Reports: (this is not a comprehensive list, but basic reports requested by clients)
Loss Runs Paid in Year
Loss Spreadsheet Legal Costs
Invoices Settlements
Escrow invoices Permanent Total Disability
Check Registries (daily, weekly, monthly) Trending
67
1
CONTRACT FOR
THIRD-
AND MUNICIPAL FIRE AND POLICE RETIREMENT SYSTEM
PROFESSIONAL SERVICES CONTRACT
FOR CITY OF AMES
THIS AGREEMENT, made and entered into effective the 1st day of August 2025, by and between
the CITY OF AMES, IOWA, a municipal corporation organized and existing pursuant to the laws of the State
of Iowa (hereinafter sometimes called "City") and EMC Risk Services, LLC (a Domestic Limited Liability
Company, organized and existing pursuant to the laws of the State of Iowa and hereinafter called
"Provider");
W I T N E S S E T H T H A T:
WHEREAS, the City of Ames has determined that certain services to be provided to the City of Ames
and its citizens by Provider, such services and facilities being hereinafter described and set out, should be
purchased in accordance with the terms of a written agreement as hereinafter set out;
NOW, THEREFORE, the parties hereto have agreed and do agree as follows:
I
PURPOSE
The purpose of this Agreement is to procure for the City of Ames certain services as hereinafter
described and set out; to establish the methods, procedures, terms and conditions governing payment by
the City of Ames for such services; and, to establish other duties, responsibilities, terms and conditions
mutually undertaken and agreed to by the parties hereto in consideration of the services to be performed
and monies paid.
II
SCOPE OF SERVICES
Provider shall provide the services set out in the City of Ames, Iowa, Scope of Services from Request
for Proposal #2025-153, and response Third-Compensation and
Municipal Fire and Police Retirement System, attached hereto as Exhibit A.
The City, without invalidating the Agreement, may direct changes in the services within the general
scope of the Agreement, with the authorized payment maximum being adjusted accordingly. Any change in
the scope of service by the provider shall be done by written agreement signed by both parties. The added
cost or cost reduction to the City resulting from a change in the Agreement shall be determined by mutual
acceptance of a lump sum properly itemized and supported by sufficient data to permit evaluation, or by
unit prices stated in the Agreement or subsequently agreed upon.
It shall be the responsibility of the provider, before proceeding with any change in scope, to verify
that the change has been properly authorized on behalf of the City. No additional charges or any other
change in the Agreement will be allowed unless previously authorized in writing by the City, with the
applicable compensation method and maximum authorized additional sum stated.
68
2
III
METHOD OF PAYMENT
A.Payments shall be made by the City of Ames in accordance with Exhibit B Service Fee
Schedule, as applicable, attached hereto and incorporated herein.
B.The maximum total amount payable by the City of Ames under this Agreement is $55,000
and no greater amount shall be paid without written amendment.
C.Payment will be made upon completion of the services and acceptance by the City of Ames.
Provider shall submit an invoice upon completion of the services. The invoice shall include an itemization of
the services for which payment is claimed. Invoices referencing the assigned purchase order number shall
be emailed to accountspayables@cityofames.og.
D.In the event that this Agreement is terminated for any reason other than a breach by the
City, Provider shall refund to the City any unused pre-paid Administration fees, pro-rated through the date
of termination.
IV
FINANCIAL ACCOUNTING AND ADMINISTRATION
A.All claims for payment shall be supported by properly executed payrolls, time records,
invoices, contracts, vouchers, or other documentation, evidencing in proper detail the nature and propriety
of the charges. All checks, payrolls, invoices, contracts, vouchers, orders, or other accounting documents
pertaining in whole or in part to this Agreement shall be clearly identified as such and readily accessible for
examination and audit by the City or its authorized representative.
B.All records shall be maintained in accordance with procedures and requirements
established by the City Finance Director, and the City Finance Director may, prior to any payment under this
Agreement, conduct a pre- audit of record keeping and financial accounting procedures of the Provider for
the purpose of determining changes and modifications necessary with respect to accounting for charges
made hereunder. All records and documents required by this Agreement shall be maintained for a period
of three (3) years following final payment by the City.
C.At such time and in such form as the City may require, there shall be furnished to the City
such statements, records, reports, data, and information as the City may require with respect to the
payments made or claimed under this Agreement.
D.At any time during normal business hours, and as often as the City may deem necessary,
there shall be made available to the City for examination all records with respect to all matters covered by
this Agreement and Provider will permit the City to audit, examine, and make excerpts or transcripts from
such records, and to make audits of all contracts, invoices, materials, payrolls, records of personnel,
conditions of employment, and other data relating to all matters covered by this Agreement.
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3
V
INSURANCE
A.The provider shall maintain insurance coverage in scope and amounts acceptable to the
Risk Manager.
B.Any failure to comply with reporting provisions of the policies shall not affect coverage
provided to the City of Ames, its officials, employees, or volunteers.
C.Provider shall furnish the City with certificates of insurance and with original endorsements
effecting coverage required by this clause. The certificates and endorsements for each insurance policy are
to be signed by a person authorized by that insurer to bind coverage on its behalf. The certificates and
endorsements are to be on standard insurance company forms or forms provided by the City and are to be
received and approved by the City before services commences. The City reserves the right to require
complete, certified copies of all required insurance policies, at any time.
D.Provider shall include all sub-Firms as insured under its policies. All coverages for sub- Firms
shall be subject to all of the requirements stated herein.
E.To the fullest extent permitted by law the Provider shall indemnify and hold harmless the
City of Ames, their agents, and employees from and against all claims, damages, losses, and expenses,
including, but not limited to fees arising out of or resulting from the performance of the services,
provided that any such claim, damage, loss, or expense (1) is attributable to bodily injury, sickness, disease,
or death, or to injury to or destruction of tangible property (other than the services itself) including the loss
of use resulting therefrom; and (2) is caused in whole or in part by any negligent act or omission of the
Provider, any Sub-Firm, anyone directly or indirectly employed by any of them or any one for whose acts,
any of them may be liable.
F.
negligence alleged to be caused by the sole negligence of employees of the City of Ames.
VI
PROPRIETARY RIGHTS AND CONFIDENTIAL INFORMATION
Provider agrees to hold in trust and confidence any confidential and/or proprietary information or
data relating to City business and shall not disseminate or disclose such confidential information to any
individual or employees or sub-Firms performing services hereunder (who shall be
under a duty of confidentiality), and any other individuals specifically permitted in each instance by the City.
VII TERMINATION
The City of Ames may terminate this Agreement without penalty to the City at any time by giving
written notice to the Provider at least fifteen (15) days before the effective date of such termination. In any
case where the Provider fails in whole or in part to substantially perform its obligations or has delivered
nonconforming services, the City shall provide a Cure notice. If after notice the Provider continues to be in
default, the City may terminate this agreement immediately. The City shall only be obligated to compensate
the Provider for compliant services performed prior to notice of termination.
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VIII
INDEPENDENT CONTRACTOR STATUS
Provider agrees that the relationship between Provider and the City is that of an independent
contractor for employment tax purposes. The Provider shall be solely responsible for all taxes relating to
payments under this agreement, including those of employees.
IX
LAWS
This contract is governed by the law of the State of Iowa with venue in the appropriate state and/or
federal courts for Story County, Iowa
X
ASSIGNMENT
This Agreement may not be assigned or transferred by the Provider without the prior written
consent of the City.
XI
AFFIRMATIVE ACTION
Provider shall place on file with the City a statement of nondiscrimination policy in the form of a
completed Assurance of Compliance with the City of Ames, Iowa, Affirmative Action Program satisfactory to
the Affirmative Action Officer of the City
XII
NOTICE
All notices under this Agreement shall be in writing. Notices shall be deemed to have been given: (i)
upon hand delivery or (ii) if sent by Regular Mail, within seventy-two (72) hours after the notice has been
deposited in the United States Post Office, postage paid. Notices shall be sent to the other party at the
addresses set forth below. Either party may change its address by giving notice in writing thereof to the
other parties.
City of Ames: Provider:
Bill Walton, Risk Manager
Human Resources
515 Clark Avenue, PO Box 811
Ames, IA 50010
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XIII
DURATION
This Agreement shall be in full force and effect from and after August 1, 2025 until June 30, 2026, or,
until terminated by the City of Ames, Iowa.
IN WITNESS WHEREOF the parties hereto have, by their authorized representatives, set their hand and seal
as of the date first above written.
CITY OF AMES, IOWA
By: By:
John Haila, Mayor
Attest By: _______
Renee Hall, City Clerk Printed Name and Title
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Technical Response and Scope of Services
Overview
EMC Claims Solutions (ECS) is a multiline third party administer (TPA) equipped to handle
claims for the City of Ames. We would like to meet and discuss our best practices for claims
handling, audit standards, team members and our philosophy to provide the best service,
management and results. We are driven to be unsurpassed in the industry at cutting claim
costs and managing losses.
As soon as awarded the contract we will establish expectations and begin our work. We will
establish a tier structure in our system according to your financial reporting needs and develop
your structure of authorization and funding. Training on our claims system will be provided.
We will establish and document claims handling expectations during the transition and
implementation phase. Communication on an ongoing basis is key to ensure we are providing
the level of service that meets the needs of City of Ames. We know a dedicated client manager
is critical to the success of a great relationship. Lori McMurray Enger will be assigned to the
City of Ames.
We will work to make the transition as smooth as possible. Specific tasks include, but are not
limited to:
Bring our team to meet the City of Ames team
o Discuss expectations and document in claims handling instructions
o Discuss operations and review the types of claims received by the City of Ames
Integration of historic claim data
Tier structure and specific coding requirement setup
Medicare reporting TPA transfer of RRE submission agent
Contact current open claims parties alerting of TPA change
Setup and initial contact of open claims
Coordination between ECS and the City of Ames financial staff to setup billing and
reconciliation processes
For the City of Ames, we would propose a three-member team to handle the claims for w
compensation. A primary adjuster who would handle a majority of the claims, as well as a back-
up adjuster to assist with overflow and out of office situations and a chapter 411 claims
specialist. There would be one claims supervisor for each line of business for the City of Ames.
All claims are handled from the Des Moines, Iowa office. All team members, including the client
manager, reside in the Des Moines office and are available for on-site visits and phone
conferences.
The yearly average claim volume of both adjusters referenced will average from 100-125 open
claims at any one time.
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Executive Summary
Our Mission
Deliver quality financial protection and effective claim management to the clients and agents we
serve.
Our Business
laims handling
General Liability and Auto claims handling
Coordinating Risk Improvement Services
Medical Bill Review and Medical Case Management
Difference Maker
What sets EMC Claims Solutions
by our team members. We believe each client is unique and we treat them that way, which is
why our services are built around our clients.
Our Delivery
Client dedicated claims handlers
Prompt response to questions and an action plan for each loss
Customized billing and reporting
Strong relationships with Business Partners to mitigate losses
Commitment to service based on Client expectations and culture
Our Guiding Beliefs
Service
Honesty and Integrity
Teamwork
Continuous Improvement
How Will We Accomplish our Goals
Respond to customers in a positive manner
Provide the right products and services
Take initiative to deliver successful outcomes
Make financially responsible decisions
We Stand in our Clients Shoes
Develop lasting relationships
Offer new products and services
Continuously fine tune the process
Deliver excellent products and services
Adapt to your specific business needs and culture
Empathetic and creative suggestions to resolve difficult claims
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Exceeding Your Expectations
Quarterly, Biannually or Annual File Reviews
o These provide an opportunity for us to receive direct feedback from our
customers on how we are doing and how we can improve
o This face to face or virtual meeting allows us to be on a close business
relationship with our clients
Facility Tours
o Together with our clients, adjusters would like to participate in facility tours
o T
Attending seminars with clients offers additional education opportunities. This
creates a collaborative effort to ensure we understand the most up-to-date
information in a constantly changing industry.
The Right Products and Services
Clients have direct access to the claims file system and are directly involved with
claims
Developing loss analysis tools which meet individual client needs. Our claims
system allows for specific detailed loss runs
Providing a link between clients and EMC Claims Solutions
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The ECS Team
The ECS team consists of four workers compensation teams and one general liability/auto
team. Each team consists of 4-5 experienced adjusters and a supervisor knowledgeable in their
respective lines of business.
Workers Compensation Team
(4) Assistant Managers
(3) Claims Specialist
(5) Senior Claims Adjusters
(8) Claims Adjusters
(4) Claims Representatives
(1) Claims Assistant
General Liability/Auto Team
(1) Assistant Manager
(3) Claims Specialists
(2) Claims Adjusters
Support and Finance Team
(1) Assistant Manager
(4) Claim Support Associates
Leadership
(4) President, Claims Director, Client Services Management Consultant and Financials Services
and Systems Operations Manager
We are fully equipped and highly experienced in providing claims management services. We
will provide fully trained and experienced claim handlers who are well versed in Iowa workers
compensation laws. The caseload for the senior adjuster staff is approximately 100 claims.
The caseload for those with fewer indemnity claims and more medical only claims will be
approximately 125 claims per handler. Assistant Managers do not carry a caseload. We
handled approximately 2,215 claims over the last two years for other municipalities. ECS
average turnover rate is 7% over the past three years.
Licensing is not required for adjusters in Iowa; however, we support continuing education and
participation in any available legal and administrative training by the State of Iowa
Compensation Division.
ECS conducts quarterly claim file audits of every team member to identify by claim type any
areas for the supervisor to coach the team member. The results of these audits are tied to each
score at the end of each year. Our most recent
quarterly audit yielded a team average score of 94.7%. The 12-month team average score is
94.6%.
Our adjusting staff has access to internal legal counsel and private defense counsel. We will
work with the City of Ames legal staff to collaborate and achieve results.
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Administrative Services
We utilize the Filehandler Claims System designed by JW Software. It is a software system
specifically designed for claims handling in the TPA environment. ECS can store all your
s records, photos, videos, etc. and create reports to address any specific
need.
The City will receive a sign-on and password to be able to access all files in 24/7 real time from
any internet connected computer. Our system is easy to use and operate. Our goal is to be
flexible and responsive. Training on the Filehandler system will be provided within 30 days of
the program inception.
Claim handlers and the client manager will be available for risk management meetings, as
needed.
All new claims and correspondence may be emailed to ECS at ClaimsSolutions@EMCIns.com.
We will set up the claims in a tier structure to reflect your organization and generate reports in
the way best suited to provide the data requested. All data is stored on a secure network and is
backed up daily to a separate secure server location.
All federal, state and local filing requirements are managed by either the adjuster or claims
administrative team. The Filehandler claims system allows for Electronic Data Interchange
as well as Medicare
RRE reporting capabilities.
The City of Ames will have access to notes and all claim information, including financial
summaries and payment detail. The City will be able to request the design of any ad hoc
reports. Data points in the system can be translated into reporting capabilities tailored to the
Reports from Filehandler are available in PDF, Word and Excel formats.
The files will be retained in a manner agreeable to the established protocol of the City. All files
are owned by the City, and the City shall have the right to copy any and all claim files, or any
documents related to any claim. ECS shall retain and store closed claim files for such period as
required by the record retention policies or such other time as the City and ECS may mutually
agree. Until the obligation to retain and store claim files ends, ECS shall either return or destroy
closed claim files as directed by the City.
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Claims Administration Work Compensation
At ECS we understand Iowa e specialize in claims for police
officers and firefighters who are entitled to pension fund benefits created by the Iowa Code
chapters 410 and 411. We will verify the injury meets the requirements for acceptance under
the chapter and the bill has not been processed under another medical payer plan. We will
contact the injured worker to determine the extent of the injury and the relatedness to the work
activity so we can anticipate the extent of the cost to the City. We will maintain contact and
investigate medical treatment as necessary throughout the life of the claim.
Claims handling services include a three-point contact within 24 hours of receipt. ECS will
determine the cause and compensability of the incident and explain benefits or liability to the
injured worker or party. We handle the gathering of all information and advice our clients of the
best path to resolution in each specific case. Our handling includes all the required filings,
including Medicare Section 111 reporting, if needed.
We will create Special Handling Instructions with the City of Ames which would outline the
required actions for varying types of claims with ongoing communication and direction as
requested by the City of Ames and/or as situations change on the claim. Claims handling
services include contact within 24 hours of receipt. We will investigate the cause of the incident
and deny or pursue a settlement. We will handle the gathering of all information and advise the
City of Ames of the best path to resolution in each specific case. We will contact a lost time
injured worker a minimum of one contact weekly until they have returned to work.
We will assist the City of Ames by providing suggestions on the process for computing
indemnity payments for lost time claims as required by City of Ames policy and labor contracts
and how best to coordinate timely payments with the City of Ames risk manager. We pride
ourselves on our flexibility to meet the needs required to best serve the internal processes
within the City of Ames.
All authorized medical bills associated with an approved claim comply with the medical fee
schedule (UCR) and/or discounted fee arrangements negotiated by or on behalf of the City of
Ames. EMC Claims Solutions utilizes the Medical Care Review department of the parent EMC
Insurance Companies to process bills through the Mitchell International Medical Bill Review
platform. Savings are passed along to the client.
We are considered an approved vendor by many excess carriers and shall provide timely
notification to the City of Ames excess insurers and the City of Ames risk manager of all claims
or losses meeting the excess carrier reporting criteria with all necessary information about the
status of such claims or losses as determined or required by such insurers. Excess carrier
reimbursement requests are managed by our financial staff and are completed quarterly. We
report to the excess carrier when called for by the policy and in conjunction with requirements.
Typically, this is when the incurred amount hits 50% of the retention, or when certain types of
injury occur. Focus would be on open communication with the excess carrier.
Our claims best practices dictate our processes of investigation, file assignments and three-
point contacts. Recorded statements are required of complex claims or when needed, and
transcription needs are completed in house.
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Claims Best Practices Guidelines
These guidelines shall serve to provide positive recommendations for the timely investigation of
losses and evaluation of fact patterns, as well as careful attention to statutory and regulatory
regulations. The material is by no means exhaustive and shall not be replaced by the initiative,
ingenuity or imagination of the handler or client. Each claim is unique and must be dealt
with on an individual basis within the confines of its merit. The guidelines are intended to
provide consistency and reduce variation in the claims service provided to our clients and
customers. The guidelines will be included in the auditing function and will serve to provide a
superior claim product that includes flexibility, attention to detail and aggressive management
for cost control. Our intent is to continuously measure return to work outcomes and analyze
results to provide our client the benefit of proactive management in claim handling by our
experienced staff of claims adjusters.
Coverage
Coverage is provided by ______________ for $__________ Self Insured Retention
Confirm coverage for the date of loss and policy contract period
Identify State and be advised of proper statutory filings and jurisdictional conditions
Identify coverage discrepancies and conduct additional investigation as relevant
Review Coverage/Jurisdictional issues with Supervisor/Manager and/or Client
Investigation
The prompt and complete collection of the facts and circumstances surrounding each injury with
a goal to construct the best possible basis for closure and settlement of the claim, using sound
judgment and experience as to what each investigation might require.
ECS will complete compensability investigation within one week of the initial claim assignment.
We will contact the City of Ames with additional time requests or if any suspicion of fraud and
report any potential findings.
We will work with you to determine which claims you would like indexed. Costs for indexing are
passed through without a mark-up.
EMC Claims Solutions will partner with investigators and surveillance companies when
warranted on a claim. We will work directly with you prior to requesting services from a partner.
ECS will also work with EMC SIV unit depending on the level of severity of fraud,
misrepresentation or abuse.
Three Point Contact
Contact with the Supervisor, Employee and Medical provider is required within 24 hours of
receipt of the claim. All contacts and attempts to contact are to be documented in the claim
handling file with meaningful comments to include verification of the facts, dates and witnesses
along with whether or not the injury was preventable.
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Contact Point One Supervisor - Employer Interview
Obtain information about cause of injury (preventable or not)
Obtain internal records where available
Discuss and identify modified or light duty work opportunities
Identify potential witnesses and obtain statements as needed
Identify Subrogation Potential
Identify Medicare Potential and report accordingly
Contact Point Two Injured Employee - Employee Interview
Obtain recorded statement if a back or shoulder injury
Obtain recorded statement if:
o Controverted facts
o Cumulative/Repetitive Trauma
o Pre-existing conditions or Impairments
o Subrogation Potential
o Lost time not accommodated by light duty
Obtain list of past medical providers and secure medical authorizations as
necessary
Explain benefits and answer questions as needed
Follow-up contact as needed after medical appointments and to discuss RTW
Contact Point Three Medical Provider - Health Care Provider
Request medical records as per jurisdiction
Establish injury, diagnosis, treatment plan, next scheduled appointment,
physical restrictions and verify lost time if any
Confirm causal connection
Research pre-existing conditions
Follow-up after each appointment to obtain records and monitor treatment
plan
Send requests for medical opinions and clarification to physician as needed
Subrogation
Develop theory of liability based on first contacts
Contact responsible parties to protect liens
Continue investigation and settle or recover losses paid
EDI Reporting
Identify the waiting period has been exceed for jurisdiction and benefits are owed
Approach appropriate EDI filing system and update as necessary
Evaluation
Consistency and quality in claim handling is imperative to determine if sufficient information
exists and has been collected to document the loss and create an action strategy. This includes
consistent documentation of the investigation, the reserving process, vendor choices, and
ongoing evaluation of the information at hand.
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Documentation
Maintain diaries on each file for follow-up and action planning
Document all conversations and interpretation of medical records
Document payment of related, reasonable medical expense
Document factors upon with the reserves are based along with a settlement strategy and
action plans which may include timelines, negotiations, verification of benefits paid, and
evaluation of exposure
Document reserve changes and Special Funds Request
Reserving
Use online reserve worksheet to be updated as necessary with new information
collected
Set reserves per category of anticipated medical treatment and diagnostics
Evaluate for extent of lost time and potential permanent impairment and set reserves
accordingly
Use best reasonable judgment as to the total cost of the claim, reflecting the quantity
and quality of the information currently available
Notify Client of any new reserve set or increased over $10,000
Notify Client of significant changes in the course of medical treatment
Diary for ongoing reporting to excess carrier when incurred reaches 50% of SIR
Supervision
ECS assistant managers are responsible for the staff oversight of the
team members and their claims. They oversee the handling of all aspects of the claims
assigned to the unit including reserving, communication, documentation, evaluation, negotiation
and settlement. They will ensure all claims are eligible or ineligible for payment, conform to
quality and production standards.
The assistant manager will confirm the claim processing is consistent with policies, procedures
and claim handling guidelines. They will analyze and assign claims. They complete regular
quality audits of their work, records results and counsels team members to bring work to
or above standards. They will review reports and monitor the Filehandler system to ensure
adherence to corporate and regulatory standards. Besides reviews of the claim files quarterly
audits are conducts on five files for each adjuster. These proprietary audits are reviewed with
the team member and used for annual performance appraisals.
Assistant managers also, review and analyze processes, procedures, and workflows to identify
opportunities for process improvement and efficiency. They also manage personnel
administration including employee evaluations and salary administration.
Vendors
Use only client approved vendors
Manage and monitor Medical Case Management to ensure effective results
outside vendors
Use MCR for medical bill review
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Litigation/Resolution
EMC Claims Solutions will expect to work with the firm and the client to achieve the best result
for the client in an efficient and cost effective manner. A sound legal defense shall be
developed in a timely matter and with a strategic plan for resolution. Alternate dispute
resolution is encouraged where applicable and is to be discussed with client and claim handler
prior to scheduling. A settlement range discussion will be documented in the report from
defense counsel and updated as developments occur and facts are revealed.
Adjuster Expectations in Litigation
Claims brief and Supervisor Review upon receipt of Petition
Notify Client and refer to appropriate Defense counsel
Change file status to Litigated and forward file copies to counsel
Offers, demands and negotiations clearly documented and communicated to Client.
Request settlement and/or reserve authority after coordination with Client and
defense counsel
Determine if additional reporting to Excess Carrier is needed and diary accordingly
Monitor litigation process and strategy
Reporting
Submit Large Loss Report when incurred reaches 50% of SIR
Maintain client requirements for reporting
o All ratings and PPD payments
o Any Industrial Disability
o All Settlement Discussions
o All Denials
o Hearings or Mediations
Maintain and update EDI reporting as required by the Jurisdiction
Report Medicare Eligibility as applicable
Ongoing reporting to Medicare as mandated
Maintain other statutory or regulatory reporting as needed
Prepare monthly, quarterly, annual and subrogation reports as requested by the City
of Ames
Attend claim review discussions as requested by the City of Ames
Provide assistance in preparation of the annual self-insurance renewal filings as
requested by the City of Ames
Meet with the City of Ames Human Resource Department quarterly and provide an
executive summary reviewing the program and its cost
Medical Management
It is our practice to monitor the treatment programs recommended by physicians or specialists
by reviewing all reports prepared by treating or examining physicians and by maintaining such
contact as may be appropriate or at the request of the City of Ames to monitor any change of a
injured worker
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Our adjusters shall also recommend any courses of medical management which will expedite
recovery and return to work of employees and will implement recommendations as approved by
the City of Ames. Medical treatment is coordinated by our adjuster and monitored by the
Claims Supervisor for all claims by setting appointments and authorizing necessary physician
referrals and treatments.
Our adjusters complete a review of all medical restrictions placed on the employee and will
consult with the risk manager regarding transitional duty capability if the City of Ames has
identified appropriate transitional work. We will review return-to-work documentation from the
treating physician and notify the risk manager of the date of return. Any concerns regarding the
ability of the employee to perform the essential functions of their job based on the City of Ames
job description should be communicated immediately to the risk manager.
ECS offers the following services to our clients in addition to our claims handling services.
Services can be provided by the Medical Management Department within our parent, EMC
Insurance Companies (EMC). ECS also utilizes outside vendors to obtain the most cost
effective pricing.
Medical Claims Review (MCR)
MCR provides medical bill review services for ECS. EMC bill review services comply with all
state mandates. EMC has received the necessary certifications from the appropriate states.
State fee schedule pricing procedure codes are compared to state fee schedules and
reduced accordingly. Many providers bill more than required for treatment of
occupational injuries
Usual and customary pricing
Correct CPT coding
Unbundling of charges Providers many times will separate procedures into smaller
units to maximize their billing. -
provide a lower cost than individual procedures
Duplicate services The system tracks procedures and dates of service and
automatically removes duplicate billings
Up coding Provides often use a code for a treatment which will pay them more for the
service. MCR is capable of re-coding and reducing the fee
Turnaround time on our bill review system is monitored, not only from the date MCR receives a
bill, but also from the date a branch receives a bill to be certain ERS is in compliance with state
regulations with specific timelines for payment of medical bills.
System links exist between EC
payments are for compensable claims
All medical provider payment disputes are handled by the MCR Unit.
Key submissions include, w compensation State reporting, NCCI/URE reporting,
Medicare & Medicaid reporting, and Excess Carrier reporting. Our claims handling instructions
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developed for City of Ames would address quality control measures, review, cost control, City
of Ames staff involvement and the general resource management.
Pharmacy Benefit Management (PBM) Program
injured workers within 3-5 days of
notification
When the injured worker uses the card, the pharmacy will bill the PBM
The PBM pays the pharmacy
The PBM bills ECS and provides a record for each claim file
To initiate the program, the referral must be made through the PBM directly, either by
ECS or the employer
Advantages to using the program
o Savings are contracted between PBM and pharmacies
o The injured worker does not pay up front to fill prescriptions
o ECS and the PBM have designated staff to handle questions or problems
Medical Review
Medical review with a chronological timeline includes a brief summary as described above but
will also include a chronological summary of the medical records. When a file is lengthy or has
complex medical issues, we will do a chronology of the pertinent medical records. This gives
us a clear picture of the treatment, testing, statement of complaints, the consistency of the
injured worker and the ongoing status of the medical condition.
By documenting the information included on the bills in the chronological summary we can
confirm documentation of a service provided, we can also determine if there are pertinent
medical records not available in the file and we can determine if services unrelated to the
claimed injury are included on the bill.
Medical and Legal Report
This report is very similar to the above medical review with chronological summary. The
records with page numbers added will be organized and place in notebooks. The chronological
summary will include notations of these corresponding page numbers. This review can be
forwarded to our defense attorney.
The medical/legal review not only decreases legal costs but also provides the attorney with
access to a medical resource person. In addition to the medical records and bills, we ask the
specific demands are provided and/or issues of the case. This will assist us in providing a
more concise report directed towards the specific needs of our defense counsel.
Depending on the needs of the defense counsel we will:
Compile a notebook with records sorted by providers
Provide a summary of medical costs by provider
Create a timeline (chronology) of the medical records
Provide a summary which includes a list of medical records not available which may be
pertinent, point out discrepancies or questionable review findings
Provide medical research related to the claimed injury/illness
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List prescribed medications with a brief description
The Medical Claims Consulting Staff are available to discuss the file medical issues with the
defense attorney, to answer any questions, to discuss medical issues found in the medical
research provided and/or to assist with compiling questions for deposition, etc.
Utilization Management
Utilization Management ensures appropriate, effective, quality health care services. Reviewers
screen criteria to each case to assist in the evaluation of setting and the quality of care for the
injured person.
Medical Case Managers
Medical Case Managers covering the State of Iowa all have received the Certified Case
They are experienced in case
management, nursing, and managed care. For case management outside of Iowa, ECS
utilizes approved case management vendors. A Rehab Case Coordinator is available for
Vocation Case Management and Life Care Planning.
National Durable Medical Equipment
National durable medical equipment providers supply equipment for injured workers. Through
these vendors ECS will obtain prompt service and cost containment for all types of equipment
and other services:
Medical Equipment and supplies
Electrotherapy Equipment
Specialty Items
Orthotics and Prosthetics
Health Care Services and Ancillary Services
Transportation
Translation & Interpretation
Medical Diagnostic Imaging and Physical Therapy
Medical diagnostic imaging and physical therapy companies provide scheduling diagnostic
tests and physical therapy for adjusters with the following benefits:
Nationwide networks of imaging facilities and physical therapy providers
Guaranteed scheduling time for injured workers is within 1-5 days of the referral
Guaranteed written results to the adjuster in 1-2 days after the procedure
Reduced administrative costs on claims
Preferred Physician Program
A designated preferred physician program is -
claims. The Designated Physician Program shows an employer how to organize their
response to an initial work injury/illness situation, as well as how to efficiently and quickly
communicate needed information to ECS. The employer procedures prepare the claim for
ECS handling based on immediate action and accurate information.
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to do when an injury occurs.
hours after the work injury by:
Providing initial employee reporting procedures for a work injury or illness
Collecting accurate information regarding the injury/illness
Providing employees with prompt organized medical care
Getting employers to report the initial injury to ECS Claims Adjusters in a timely and
well-documented manner
It is important to designate medical facilities based on quality and convenience to the employer
and the employees.
Controlling costs of medical claims is prefaced by good documentation and organized
procedures at the first report of injury
The Designated Physician program is one of the many ways in which ECS is helping
Medical Claims Consulting
The medical claims consulting team consists of nurses possessing degrees and the Licensed
Nurse Consultant (LNCC) designation with the ability to help with w compensation
claims.
On Call Nurse
An injured employee or their immediate supervisor can contact a nurse any time day or night.
The employee speaks directly with a specially trained nurse who assesses the injury and
recommends the best course of action for the injured worker. This proven process resolves
many cases simply with first aid, avoiding unnecessary costs and time away from work.
Medical Review
A medical review includes a brief summary of the medical reports, answers to specific
questions, it may include recommendations, an explanation of the medical problem and it may
point out discrepancies in the file, prior conditions and their relationship to the claimed injury.
The contents of the review will vary according to specific needs for the claim file and according
to the findings on review.
Loss Fund
We can set up a payment system in several ways, but we suggest we analyze the payment
frequency to determine the amount of an imprest fund. An escrow imprest amount is
determined based on historical payment information for the City. The escrow imprest is pre-
funded and reimbursed on a weekly or monthly basis, whichever fits your business needs best.
Escrow imprest amount is recalculated bi-annually to ensure funds held are sufficient based on
claim activity. Large payments are prefunded outside of the monthly escrow cash flow. Escrow
balances are held in a checking account specifically held for TPA escrow funds. Your account
would be reconciled on a monthly basis and all 1099 reporting and unclaimed property reporting
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is managed by ECS. We can monitor and maintain the fund, which would be replenished at a
pre-agreed upon schedule as payments are made.
ECS may also access a bank account, if requested by the City of Ames, maintained by your
organization to withdraw funds on a weekly or monthly basis to make benefit payments or
settlement payments. We first provide a payment register statement to the authorized party
showing the exact dollar amount to be requested from the account on the weekday of their
preference and what amount is needed to replenish the account.
Supporting documentation including, but not limited to, a payment register and financial register,
Additional reports outside our
standard system generated reports can be requested as needed. Loss allocation is developed
into the tier structure so that all claim payments can be allocated back to the designated fund.
Monthly reconciliations are completed and sent to the City of Ames and include, but are not
limited to, beginning and ending balances, check register and a fund review summary. Any loss
allocation reporting can be discussed and tailored to meet the reporting needs of the City of
Ames and your internal accounting practices.
Balance billing is not practiced at EMC Claims Solutions and is not allowed in Iowa.
Loss Reports
ECS offers a large selection of reports tailored to your business needs which are available for
you to run, scheduled to you at prescribed times, or upon demand. Our goal is to be flexible
and responsive; we will set up the claims software in a tier system to reflect the structure of your
organization and report in the fashion best suited to provide whatever data you request. All
data is stored on a secure network and is backed up daily to a separate server location.
Any claim entered into the Filehandler system is available to query with either a Filehandler
report
either via our standard Filehandler reports or via Ad Hoc reporting.
reporting capability, which means
determine financial picture as of that day or any timeframe.
The City of Ames tier structure will be setup to allow for separation of w compensation
losses and Municipal Fire Police Retirement System losses. Furthermore, the tier structure will
allow for allocation to department and loss fund coding.
EC This custom
dashboard is an effective tool to be used when analyzing risk and the costs associated with
each injury within each department or tier level. This customized dashboard is delivered when
signing on to the Filehandler system.
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1
REQUEST FOR PROPOSAL NO. 2025-153
THIRD-
AND MUNICIPAL FIRE AND POLICE RETIREMENT SYSTEM
SCOPE OF SERVICES
1. OBJECTIVE
The City of Ames (City), Iowa, is requesting proposals to provide Compensation
Third-
Compensation Program and the Municipal Fire and Police Disability and Injury Program. The
Firm will provide all specified adjusting services for claims as well as all other required
services, such as administrative, managed care, web-based claims/loss statistical information
(RMIS) and banking/loss fund reconciliation.
2. BACKGROUND & OVERVIEW
2.1 The City is a full-service City employing approximately 600 full-time equivalent
employees. These employees provide a varied range of services to the residents and
visitors of the City. Employees range in classifications including professional, technical,
administrative support, maintenance/repair, and public safety services. The City
presently has a contract with a local clinic to provide occupational medical services for
initial and follow-up care, including physical therapy. Exhibit A includes a historical
May 1, 2015 until May 8,
2025.
2.2 -Party Administration
2.2.1 On-the-job injuries are an inherent
injuries do occur, the Third-Party Administrator (TPA) will treat City employees
with respect and professionalism when providing the required services. The TPA
representatives will introduce themselves to the City employees during the
initial communication after a claim has been received and shall provide clear
information concerning the content, purpose, and schedule of future contacts
to be made with that employee. The TPA representatives must make every
reasonable effort to explain pertinent rights, regulations, and responsibilities to
ultimate goal is to return the injured employee to work as soon as possible.
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2.2.2 The City has been self-more than
20 years and has been utilizing a TPA since at least 2010.
2.3 Municipal Fire and Police Retirement System of Iowa (411)
2.3.1 The disability benefit program includes both non-job related and job-related
disabilities. The program does not provide for partial disability or for a rated
disability.
2.3.2 The provisions also provide for Temporary Disability Assistance. If a firefighter
or a police officer has a medical condition which has, or is anticipated to last, for
longer than sixty days (Temporary Disability), the retirement System is to be
notified. Members receive full pay and allowances for a job-related temporary
disability and will be paid for the City outside of the self-insured workers
compensation program. The City is responsible for lifetime medical payments
for injuries that result in permanent disability under the program.
3. GENERAL
The basic scope of services is summarized as follows. The Firm will:
3.1 Provide Third-ensation and
Municipal Fire and Police Retirement System, including but not limited to claims
administration, medical management, loss fund management, temporary disability
Compensation costs, and related services.
3.2 Be responsible for complying with all State and Federal rules, regulations, and laws
relating to and required for compliance as a Third-Party Administrator for Self-Insured
Plans/Employers such as the City of Ames, Iowa. This includes, but is not limited to:
3.2.1 Iowa Code 85
3.2.2 Iowa Code 86.11 and 86.12
3.2.3 Iowa Code 86.13
3.2.4 Iowa Code 87.11
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3.2.5 Iowa Administrative Rule 879 sub-rules 3.1(1) and 3.1(2)
3.2.6 Federal Privacy Acts (HIPPA)
3.2.7 Iowa Code 411.15
3.3 The Firm shall have a web-based claims administration system and shall provide the City
with access to said system for file review, email communications, or other purposes at
no additional cost to the City.
3.4 Term of Contract
3.4.1 The current contract is in place through July 31, 2025. Services resulting from
this Request for Proposal shall commence on August 1, 2025, and shall continue
for eleven (11) months, through June 30, 2026, the end of the fiscal year.
3.4.2 The contract may be renewed for up to four subsequent one-year periods, from
July 1-June 30, provided all of the following occur:
3.4.2.1 The Firm will provide the City with written notice of any proposed price
adjustment for the subsequent year at least ninety (90) days prior to
the anniversary date of the contract
3.4.2.2 The City will provide the Firm with a written agreement to renew the
contract, with prices adjusted as mutually agreed, at least thirty (30)
days prior to the anniversary date of the contract.
3.4.2.3 The City will provide the Firm with a written agreement for the renewal
of the contract, at least thirty (30) days prior to the anniversary date of
the contract.
3.5 Owner
3.5.1 The Owner is identified as the City of Ames, Iowa.
3.5.2
Manager.
3.6 All reports currently provided to the City are required from the Firm; refer to Section 6.
The cost of reports shall be included in the fee structure and not considered an
additional cost; the City of Ames will not pay any additional charges for reports.
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3.7 All files shall remain the property of the City during and subsequent to the expiration of
any contract or agreement and shall be returned to the City. Failure to comply shall
constitute a breach of contract and be subject to damages and reimbursement for the
cost of reconstruction of information.
3.8 Documents and furnished reports shall be provided in format acceptable to the City.
4. QUALITY REQUIREMENTS
4.1 personnel and management providing services under this contract shall be
knowledgeable, trained, and certified or credentialed in their respective areas of
expertise. The City reserves the right to conduct investigations as may be deemed
necessary to ensure that competent personnel will be utilized in the performance of the
work.
4.2 -effective
-insured loss
payments is to ensure the claims administrator hires and retains the appropriately
qualified staff and assigns caseloads to ensure that all requests are handled in a timely
and efficient manner.
4.3 The claims administrator shall have a full-service claims operation. The claims
administrator shall be familiar with City of Ames policies and procedures and area
medical providers to ensure efficient claims handling and to demonstrate value and
respect for City employees.
5. GENERAL REQUIREMENTS
5.1 The City expects its Third-Party Administration Firm to treat City employees with respect
and consideration when providing the required services. The TPA will introduce
themselves and provide clear information concerning the content, purpose and
schedule of future contracts to be made with the employees. The Firm must make every
reasonable effort to explain pertinent rights, regulations, and responsibilities to the
5.2 Other than the filing of applications for self-insurance, the successful firm, at the option
of the City, shall be required to:
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5.2.1 Provide services on all claims occurring during the contract period and until six
months after the termination of the contract, including renewals, extensions, or
replacements thereof.
5.2.2 Provide all legally required reports for the contract period rendered and assist
in assigning ratings to City job groups.
5.3 All claims data is the property of the City, and any data and media will be provided to
the City upon request or upon termination of this agreement.
6. CLAIMS ADMINISTRATION
The Firm shall be responsible for the following tasks:
6.1
6.1.1 Perform all of the administrative services required and shall control the
disposition of all claims in accordance with applicable statutory and
administrative notification requirements of the Iowa Code and the Iowa
and procedures.
6.1.2 Review all notices of injury received from the City prior to the assignment to an
adjuster approved by the City.
6.1.3
with applicable Workers' Compensation Law. The decision to deny a claim must
first be discussed with and approved by the City.
6.1.4 Investigate each reported claim to the extent deemed necessary or at the
request of the City.
6.1.5 Contact the injured worker within 24 hours of notice of injury. There shall also
be periodic contact thereafter as deemed necessary for the type of claim filed.
For example, a lost time claim would require a minimum of one contact weekly
until the claimant has returned to work.
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6.1.6 Subject to prior approval from the City of subcontractor selection, the Firm shall
arrange for independent investigators, experts or other professionals when such
action is necessary to properly process cases, assist in determining the status of
disabled claimants, assist in preparation of litigated cases, or at the request of
the City.
6.1.7 Payment will be made by the claims administrator from the loss fund as an
allocated expense.
6.1.8 Assure, prior to payment, that all authorized medical bills associated with an
approved claim comply with the medical fee schedule and/or discounted fee
arrangements negotiated by or on behalf of the City.
6.1.9 Assist and support legal counsel selected or retained by the City in the
preparation and defense of litigated cases and negotiations of settlements and
provide periodic analytical or narrative reports of litigated cases to the City.
Under no condition will a claim be settled without the express approval of the
City.
6.1.10 Assist in arranging for rehabilitation or retraining of claimants in appropriate
cases, as requested by the City.
6.1.11
Manager of all claims or losses meeting the excess carrier reporting criteria with
all necessary information about the status of such claims or losses as determined
or required by such insurers.
6.1.12 Pursue all possibilities of subrogation.
6.2 Claims Administration for Municipal Fire and Police Retirement System
6.2.1 Record the injury, review the incident, and provide recommendations regarding
whether the injury is work-related.
6.2.2 Make medical payments. The City is responsible for lifetime medical costs for
claimants that receive a medical disability.
6.2.3 Track medical payments.
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6.2.4 Record the specific cause of the disability and monitor payment for the
appropriate treatment.
6.3 Administrative Services
The Firm shall perform the following administrative services:
6.3.1 Prepare all required Federal, State, and local filings.
6.3.2 Submit all required Federal, State, and local filings.
6.3.3 Perform loss management including but not limited to monitoring and reporting
fund balance used to pay claims
6.3.4 Prepare and provide loss runs and other management reports as required
herein.
6.3.5 Prepare and file, on behalf of the City, with the appropriate State agency, all
-insurer.
6.3.6 Prepare, maintain, and file all records and reports as may be required by all legal
authorities including, but not limited to, Federal, State, and local.
6.3.7 Prepare, maintain, and file statistical data, records, or reports as required by
6.3.8
compensation rating bureaus, including all data required for promulgation of the
6.3.9 Prepare and file any other reports as required by the City and State relating to
claims experience and payments.
6.3.10 Submit quarterly requests to the excess carrier for all payments above each
checks will be forwarded to the City and the amount recovered will be entered
information system.
6.3.11 Maintain a file for each claim or loss including but not limited to medical reports,
legal reports, cost data, and estimates of future liability on an individual claim
basis which shall be available for review by the City or its authorized agents.
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6.3.12
City.
6.4 Medical Management
6.4.1 Monitor treatment programs recommended by physicians or specialists by
reviewing all reports prepared by treating or examining physicians, and by
maintaining such contact as may be appropriate or at the request of the City to
monitor any change of a claima
their ability to work.
6.4.2 Recommend any courses of medical management which will expedite recovery
and return to work of employees, and implement recommendations as
approved by the City.
6.4.3 Assign City approved/selected nurse case managers on a case-by-case basis after
Provider has the authorization to assign a nurse case manager for the initial visit
pending contact and approval for continued use of a nurse case manager.
6.4.4 Coordinate the medical treatment of all claims by setting appointments and
authorizing necessary physician referrals and treatments.
6.4.4.1 Review all medical restrictions placed on the employee and consult with
Transitional Duty Team has identified appropriate transitional work.
6.4.4.2 Review return-to-work documentation from the treating physician and
notify the Risk Manager of the date of return. Any concerns regarding
the ability of the employee to perform the essential functions of their job
based on the City of Ames job description should be communicated
immediately to the Risk Manager.
6.5 Loss Fund Management
6.5.1 All claims, expenses and legal payments will be made by the Firm on checks
drawn on a separate account set up by the City and funded monthly by the City
in a manner agreed to by both parties. It is understood that all funds in this
account are City funds and are to be returned to the City upon request or at
termination of this contract.
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6.5.2 The Firm is responsible for the monthly reconciliation of this account and shall
provide bank statements to the City monthly.
6.5.3 The monthly reconciliation statement submitted by the Firm to the City will
include the following:
6.5.3.1 Balance at inception of statement period.
6.5.3.2 Total disbursements which cleared, by date and claimant/payee.
6.5.3.3 Balance at close of statement period.
6.5.3.4 A list of all payments issued and outstanding.
6.5.4 Penalties required due to late payments or adjuster mishandling are to be paid
by the Firm unless caused by late reporting from the City.
6.5.5 The Firm will reimburse the City for any penalties or fees generated due to the
errors of the Firm, including but not limited to interest and penalties assessed
for late benefit payments, overpayments, and bad faith claims.
6.6 Loss Data
6.6.1 The City will provide the Firm with historical claims data. This data shall not be
purged and shall be returned to the City upon termination or expiration of the
contract.
6.6.2 The Firm, at its expense, will ensure all claims and payment data is included in
their loss run by the 10th day of the month following the claim.
6.6.3 Claims data for all open and closed claims shall be transferred from the
database to the City database upon termination or expiration of the contract.
6.6.4 All notes recorded by the Firm will be included
transfer to a successive claims administrator.
6.7 Loss Reports
All loss reports are to be provided in electronic format by the Firm
Representative. Reports shall include data for all claims active during the current fiscal
year.
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6.7.1 Reports shall be separated for Workers Compensation losses and Municipal Fire
Police Retirement System losses.
6.7.2 Weekly Reports
the date the claim was submitted to the carrier.
6.7.3 Monthly Reports
6.7.3.1 A report of claims, alphabetically by last name shall include
Representative:
6.7.3.1.1. Claimant name.
6.7.3.1.2. Date of injury.
6.7.3.1.3. Status of claim.
6.7.3.1.4. Type of injury.
6.7.3.1.5. Type of claim.
6.7.3.1.6. Reserves (an estimate of future cost and total expected
costs.
6.7.3.1.7. The amount and type of each payment made during the
current period.
6.7.3.1.8. Total paid during the period for the claimant.
6.7.3.1.9. Grand total of all claims paid during the period.
6.7.3.2 A report of claims by City department number shall include the
Representative and including the above information plus a total
amount paid during the period for each department.
6.7.3.3 A monthly cumulative report by claimant by department shall include
Representative:
6.7.3.3.1. Claimant name.
6.7.3.3.2. Date of injury.
6.7.3.3.3. Status of injury.
6.7.3.3.4. Type of injury.
6.7.3.3.5. Type of claim.
6.7.3.3.6. Reserves.
6.7.3.3.7. Amount paid fiscal year-to-date for each claim.
6.7.3.3.8. Amount paid claim-to-date.
6.7.3.3.9. Total amount paid fiscal year-to-date by department.
6.7.3.3.10. Grand total amount paid fiscal year-to-date.
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6.7.3.4 Monthly check register indicating the date, amount, associated claim
reference, and payee.
6.7.3.5
attorney paid, description of work performed, reserves recommended,
and settlement date (if applicable).
6.7.3.6 OSHA 300 log.
6.7.3.7 Compensation claims that involve no payment or no medical
treatment. This data shall be reported and included in the database as
reporting purpose only (RPO), or first aid or no pay cases and should
be identified in the system in that way. Information is recorded in the
same manner as an active claim with the date of the incident, claimant
name, department, and type of injury.
6.7.3.8 Report on large loss claims ($20,000 plus).
6.8 Quarterly Loss Reports
Every 90 days, on a schedule as agreed, the Provider shall submit a full summary report
to the City on all claims of the following types:
6.8.1 Any claim in which an employee is not working full duty.
6.8.2 Claims in which settlement (washout) is recommended.
6.8.3 Annual Reports:
6.8.3.1 Cumulative report by type of claim (medical only, lost time) of coverage
for each fiscal year.
6.8.3.2 Summary report of claims paid by medical only, lost time, open claims,
reserves for each fiscal year.
6.8.3.3 For each fiscal year period and for each calendar year:
6.8.3.3.1. The total number of claims or losses by department and city
wide.
6.8.3.3.2. A summary of medical and indemnity payments by
department and city wide.
6.8.3.3.3. Estimated future costs and total costs by department and
city wide.
6.8.3.3.4. Number of open and closed claims by department and city
wide.
6.8.3.3.5. Detail of medical bill savings and charges.
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6.8.3.3.6. Any other data deemed necessary by the City to comply
Commission requirements.
6.9 Subrogation Reports
6.9.1 On a semi-annual basis, or as specifically requested by the City, a report shall be
provided of all claims for which the claims administrator has pursued (whether
successfully or not) subrogation, contribution or indemnity or recovery from
special or second injury funds on behalf of the insured. In addition to the data
specified in the Basic Report, as applicable, the report should include the
following:
6.9.1.1 Name of claimant.
6.9.1.2 Date of injury.
6.9.1.3 Type of injury.
6.9.1.4 Amount paid claim-to-date.
6.9.1.5 Name of party from whom recovery is sought.
6.9.1.6 Basis for recovery.
6.9.1.7 Amount recovered to date.
6.9.1.8 Estimated amount yet to be recovered.
7. COST OPTIONS AND METHODS
7.1 The successful fee shall include full consideration for such continuing obligations
and, except for as noted herein, no additional consideration shall be due for such
obligations which extend beyond the contract period.
7.1.1 Medical review bill shall be shown as a percentage of savings with a cap of
$10,000 per medical bill.
7.2 All charges related to the Work are to be included in the annual claims administration
fee.
7.3 Any costs associated with programming changes that are necessary to create a report
required by the City are the responsibility of the TPA.
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717 Mulberry St. | Des Moines, IA 50309 | P.O. Box 9399 | Des Moines, IA 50306-9399 |P 515.345.4532 |P 800.741.5302 | F 866.504.6598 | www.emcins.com
Employers Mutual Casualty Company Illinois EMCASCO Insurance Company Union Insurance Company of Providence EMC Underwriters, LLC
EMCASCO Insurance Company Dakota Fire Insurance Company Hamilton Mutual Insurance Company EMC National Life Company (affiliate)
EMC Reinsurance Company EMC Property & Casualty Company EMC Risk Services, LLC
June 4, 2025
SERVICE FEE SCHEDULE 2025
Workers Compensation City of Ames
Claim Fees
Claim Fees shall be effective as of the Effective Date, 8-1-25, for 11 months and annually thereafter on
7-1, or upon the agreed established date.
PRICING REVISIONS PER RENEWAL
City of Ames agrees to pay EMC Claims Solutions the following fees:
Workers Compensation Claims:
Incident Only $35 per report
Medical Only $260.00
Indemnity $1,142.00
Medical Case Management $115.00 /hour
$.56 /mile + reasonable expenses
Legal Nurse Review $128.00 /hour
Medical Bill Review and Pharmacy Benefit Management:
PPO Network Utilization and audit of all bills by nurses in our Medical Cost
Review Unit for optimal savings and network reductions on every medical bill.
Also, the Pharmacy Benefit Management network provides both savings and
clinical management of prescription drug costs for your injured workers.
Per bill fee 9.50
Bill Review 30% of savings
PPO 30% of savings - Capped at $10,000
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717 Mulberry St. | Des Moines, IA 50309 | P.O. Box 9399 | Des Moines, IA 50306-9399 |P 515.345.4532 |P 800.741.5302 | F 866.504.6598 | www.emcins.com
Employers Mutual Casualty Company Illinois EMCASCO Insurance Company Union Insurance Company of Providence EMC Underwriters, LLC
EMCASCO Insurance Company Dakota Fire Insurance Company Hamilton Mutual Insurance Company EMC National Life Company (affiliate)
EMC Reinsurance Company EMC Property & Casualty Company EMC Risk Services, LLC
Miscellaneous Fees:
On-line Claim Reporting/Administration (includes banking, accounting and fund management)
Annual Administration/Reporting: $5,200.00
Additional users: $ 300.00
Risk Improvement $ 220.00 /hour
Subrogation: 18% of recovery
OSHA 300 Reporting $2650 Annually
Approved on _____________ by:
EMC Claims Solutions
By: Barbara A. Sullivan, CPCU
President and Chief Operating Officer
EMC Claims Solutions
City of Ames, Iowa
By: _____________________________
_____________________________
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ITEM #:14
DATE:07-08-25
DEPT:FLEET
SUBJECT:OILS, LUBRICANTS, AND FLUID ANALYSIS CONTRACT FOR FLEET
SERVICES AND CYRIDE
COUNCIL ACTION FORM
BACKGROUND:
Fleet Services and CyRide currently purchase oil and lubricants from a single contract.
Oils and lubricants are purchased to replenish Fleet Service’s parts inventory, which is
then available for servicing City vehicles and equipment as needed. The departments
that use the oils and lubricants from Fleet are billed accordingly as a pass-through
cost. CyRide, however, maintains its own inventory of required oil and lubricants to
maintain its vehicles.
On June 28, 2022, City Council awarded a contract for the purchase of oils, lubricants, and
fluid analysis to Diamond Oil Company of Des Moines, Iowa. The initial contract period was
from July 1, 2022 through June 30, 2023. The contract also offered an optional annual
renewal for up to four additional years for a total maximum of 5 years. Combining oil and
lubricant purchases allows Fleet Services and CyRide to leverage the combined
volumes to receive more favorable pricing. This contract also includes oil analysis kits to
assist staff with properly maintaining vehicles.
On February 1, 2025, Diamond Oil Company was acquired by Heritage Petroleum, LLC of
Evansville, Indiana. As a result of this transition, the contract is now being fulfilled by Heritage
Petroleum. All products provided under the contract continue to meet City requirements and
specifications. Specifically, the oils, lubricants, and fluid analysis kits being supplied by
Heritage Petroleum are either the exact same products previously provided by Diamond Oil or
equivalent items that have been reviewed and approved by Fleet Services and CyRide for
continued use. Heritage Petroleum continues to operate from the same service location in
Ames, Iowa, where the City has historically received its deliveries and support, ensuring
continuity in both product availability and service.
Staff is recommending approval of Year Four of the contract with Heritage Petroleum for July
1, 2025 through June 30, 2026. The vendor has implemented a 4% price increase for the
upcoming contract period. The Fleet Services operating budget estimates $15,300 for the
purchase of oils, lubricants, and fluid analysis in FY 2025/26, and the CyRide operating budget
estimates $34,000 for these services.
ALTERNATIVES:
1. Award Year Four of a possible 5-year contract for the purchase of oils, lubricants, and
fluid analysis to Heritage Petroleum of Evansville, IN, in accordance with unit prices bid,
for fiscal year 2025/26.
2. Do not award a contract and direct staff to solicit new bids for the purchase of oils,
lubricants, and fluid analysis.
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3. Do not award a contract and direct staff to obtain oils, lubricants, and fluid analysis on an
as-needed basis.
CITY MANAGER'S RECOMMENDED ACTION:
Combining the purchase of oil, lubricant, and fluid analysis kits for Fleet Services and
CyRide allows the City to leverage the combined volumes to receive more favorable
pricing. This approach realizes the lowest possible cost to the City, while ensuring that
equipment needs are available when needed. Therefore, it is the recommendation of the
City Manager to approve Alternative No. 1, as described above.
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ITEM #:15
DATE:07-08-25
DEPT:W&PC
SUBJECT:WATER POLLUTION CONTROL FACILITY THREE-YEAR BIOSOLIDS
HAULING CONTRACT
COUNCIL ACTION FORM
BACKGROUND:
The City of Ames Water Pollution Control Facility (WPCF) produces approximately 30,000
gallons of Class II biosolids each day. Throughout the year, biosolids are stored in the
facility’s biosolids storage lagoon and secondary digester and ultimately disposed of by land
application as fertilizer on City-owned farm ground directly adjacent to the WPCF.
The bulk of the land application occurs in the fall after crops have been harvested; however,
some land application is performed throughout the year to maintain adequate storage
capacity. Primary hauling in the fall is conducted by a contracted hauler and periodic hauling
throughout the year is performed by City staff.
On June 10, 2025 City Council accepted completion of the 2024/25 Biosolids Disposal
Contract, which then expired on June 30, 2025. On May 15, 2025, a request for proposals
was issued for a new three-year Biosolids Hauling Contract. The work was bid on a unit price
basis, as the exact number of gallons disposed may vary from year to year. On Friday, June
5, 2025, two bid submittals were received as follows.
Bidders
Lagoon Cleaning Digester Cleaning
Total Bid
Amount
Mobilization/
Demobilization
Unit Price per
Gallon
(based on
2,500,000
gallons)
Mobilization/
Demobilization
Unit Price per
Gallon
(based on
175,000
gallons)
Midwest
Injection, Inc.$5,000.00 $0.0269 $5,000.00 $0.14 $101,750.00
Wulfekuhle
Injection &
Pumping
$5,000.00 $0.0225 $5,000.00 $0.10 $83,750.00
Both bidders provided fixed pricing across all three years of the contract with no
annual cost escalator in the second or third years.
The adopted FY 2025/26 operating budget includes $115,000 for this work. Award of the
second and third years of the contract will be made annually based on satisfactory
performance of the contractor and on the appropriation of funding.
Based on the total bid amounts presented above, staff recommends that an award be
made to Wulfekuhle Injection & Pumping. Wulfekuhle held the prior contract, and
performed acceptably. Because the work takes place in a very short window each fall, staff
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is recommending that the award include a “not to exceed” amount that is higher than the
budget amount. The rationale for this unusual step is that it would not be possible to obtain
Council approval for a change order on short notice if one was necessary during the fall
hauling window. Staff is recommending that the contract’s not-to-exceed amount be 25%
higher than the contract amount, or $104,687.50 for FY 2025/26.
ALTERNATIVES:
1. Award the FY 2025/26 contract for biosolids disposal to Wulfekuhle Injection & Pumping
of Peosta, Iowa, with payment based on the unit prices bid of $5,000 per
mobilization/demobilization, $0.0225 per gallon for annual lagoon biosolids hauling
operations, $0.10 per gallon for annual digester biosolids hauling, and with the total
contract amount not to exceed $104,687.50.
2. Award a contract to the other bidder.
3. Do not award a contract and direct staff to obtain spot market pricing for biosolids
disposal.
4. Do not award a contract for biosolids and direct staff to purchase the additional
equipment necessary to perform the work with City staff.
CITY MANAGER'S RECOMMENDED ACTION:
Disposal of biosolids at the WPC Facility is necessary for uninterrupted operation of the
facility and continued compliance with the facility’s permit. Wulfekuhle Injection &
Pumping successfully completed the prior 3-year Biosolids Hauling Contract, and has
been determined to be the lowest responsive, responsible bidder for the next contract.
Therefore, it is the recommendation of the City Manager that the City Council adopt Alternative
No. 1, as described above.
105
ITEM #:16
DATE:07-08-25
DEPT:W&PC
SUBJECT:AMENDED 28E FUNDING AGREEMENT ASSOCIATED WITH STORY
COUNTY EDGE OF FIELD PROJECT
COUNCIL ACTION FORM
BACKGROUND:
The Water Pollution Control Facility (WPCF) is being converted to a nutrient removal
treatment technology. Separate from the work that will occur inside the treatment plant,
watershed-based improvements performed by the City can be “banked” as credit toward any
future, more stringent nutrient reduction regulations imposed on the WPC Facility. On
February 24, 2021, staff executed a Memorandum of Understanding with the Iowa Department
of Natural Resources to allow these off-site nutrient reductions to be banked with the Iowa
Nutrient Reduction Exchange.
Over the past four years, staff has developed a partnership with multiple entities to bundle
together Edge-of-Field (EOF) practices that can be bid as a single bid package. The first bid
package of the project resulted in 22 tile outlets being treated by either saturated buffers or
bioreactors. The second bid package is currently under construction and will treat 18 tile
outlets. A third bid package is being prepared and has plans for treating an additional 29 tile
outlets. These practices allow natural removal of nitrogen from subsurface drainage before it
enters a stream or other surface waters. Thus far, all work that has been completed, started,
and planned for has occurred in Story County.
The success of the project is due in large measure to the collaboration between City staff,
Story County, Story County Conservation, Story County Soil & Water Conservation District
(SWCD), and the Iowa Department of Agricultural and Land Stewardship (IDALS). Staff from
the Water & Pollution Control Department plans to continue working in collaboration with these
groups to develop an annual project involving 20 to 30 installations, each treating tile drainage
from fields ranging in size from 20 to 100 acres.
The City of Ames acts as the fiscal agent for the Edge of Field Project. This includes receiving
funds from the different partners, procuring necessary temporary easements, and then
contracting for the work to be performed. Funding for this project consists of 75%
reimbursement from IDALS and 25% split equally between the City and Story County. The
estimated cost for the City’s share is $50,000 which will come from the Watershed Based
Nutrient Reduction Capital Improvements Project, which sets aside $100,000 per year for
watershed-based projects.
Currently, the EOF project has been limited to work occurring in Story County. The Skunk
River watershed extends into Hamilton County, and it is possible for the City to extend the
EOF project into Hamilton County and “bank” the nutrient reduction credits created with the
Iowa Nutrient Reduction Exchange. While there are no immediate plans to expand the project
into Hamilton County, City staff and IDALS have discussed the possibility of pursuing
opportunities within Hamilton County when they present themselves. For that reason,
Hamilton County Soil & Water Conservation District is a signatory to the 28E Agreement.
106
To facilitate the continuation of the EOF project, the 28E Agreement already in place
between the City of Ames, the Iowa Department of Agricultural and Land Stewardship –
Division of Soil Conservation and Water Quality, the Story County Soil & Water
Conservation District, and the Hamilton County Soil & Water Conservation District
needs to be extended beyond the current term ending June 30, 2025. City staff has
coordinated with each entity to review the agreement which would extend the term to
June 30, 2028. The agreement (attached) has been finalized and is now ready for approval by
City Council.
With assistance from the 28E partners, sites in Story and Hamilton County will be evaluated
for their suitability for the project and the landowners will be educated about the EOF project.
Each landowner that participates will be required to sign a 10-year maintenance agreement
and allow temporary access to their property during construction, for which they will be
compensated.
The attached 28E Agreement has already been signed by both the Story County and Hamilton
County Soil and Water Conservation Districts. Once the City has executed the agreement, it
will be forwarded to IDALS for the final signatures.
ALTERNATIVES:
1. Approve a third amendment to the 28E Agreement for fiscal agent assistance with the
Iowa Department of Agriculture and Land Stewardship – Division of Soil Conservation
and Water Quality (IDALS), City of Ames, Story County Soil & Water Conservation
District, and Hamilton County Soil & Water Conservation District.
2. Do not approve the amended 28E Agreement. Without the agreement, the City would
then be responsible for enforcing the maintenance agreements, would not have
access to information essential for the design of the practices, and would not be
eligible for the 75% reimbursement from IDALS.
CITY MANAGER'S RECOMMENDED ACTION:
The Ames Water Pollution Control Facility is being converted to a nutrient removal treatment
technology. To mitigate future investment beyond what is already planned for, watershed-
based projects can be performed, and the resulting nutrient reduction credits can be banked.
Following project completion, the City will register each of these practices and receive annual
nutrient reduction credit for the lifespan of each practice.
Continuation of the Edge of Field Project will allow for additional nutrient reduction credit
poss ib ili t ie s. To increase the effectiveness of the program, staff has negotiated an
amendment to the existing 28E Agreement with the Iowa Department of Agriculture and
Land Stewardship – Division of Soil Conservation and Water Quality (IDALS), City of
Ames, Story County Soil & Water Conservation District, and Hamilton County Soil &
Water Conservation District. This gives City staff access to technical resources, long-
term maintenance assistance, and additional funds to complete the work. Therefore, it is
the recommendation of the City Manager that the City Council adopt Alternative No. 1, as
described above.
107
ATTACHMENT(S):
IDALS-Ames 28E Agreement Amendment 3-FINAL DRAFT.docx
108
1
Preparer: Matt Lechtenberg, Water Quality Initiative Coordinator, PH: (515)-285-3857
Iowa Department of Agriculture & Land Stewardship
Henry A. Wallace Bldg., 502 E. 9th Street, Des Moines, IA 50319-0050
Return to: Matt Lechtenberg, Iowa Department of Agriculture & Land Stewardship
Henry A. Wallace Bldg., 502 E. 9th Street, Des Moines, IA 50319-0050
THIRD AMENDMENT TO 28E AGREEMENT FOR FISCAL AGENT ASSISTANCE
BETWEEN IOWA DEPARTMENT OF AGRICULTURE AND LAND STEWARDSHIP
– DIVISION OF SOIL CONSERVATION AND WATER QUALITY; CITY OF AMES;
HAMILTON COUNTY SOIL AND WATER DISTRICT; AND STORY COUNTY SOIL
AND WATER CONSERVATION DISTRICT
FOR THE CENTRAL IOWA EDGE OF FIELD PROJECT
Pursuant to Sections II (Term) and XI (Amendment), this Amendment extends the term
of the 28E Agreement entered into on January 31, 2022, by the Division of Soil Conservation
and Water Quality, the City of Ames, and the Story County Soil and Water Conservation District
from June 30, 2025, to June 30, 2028.
This Amendment does not otherwise affect the Agreement or its terms, and the
Agreement may be further extended or otherwise amended only upon written agreement of all
parties on terms stated therein.
This Amendment is valid upon signature of all parties once filed in an electronic format
with the Secretary of State as required by Iowa Code section 28E.8(1)(b) (2021).
109
2
IN WITNESS WHEREOF, and in consideration of the mutual covenants set forth here in and for
other good and valuable consideration, the receipt, adequacy, and legal sufficiency of which are
hereby acknowledged, the parties have entered into this 28E Agreement and have caused their
duly authorized representatives to execute this 28E Agreement.
DIVISION OF SOIL CONSERVATION AND WATER QUALITY
BY: DATE: __________________________
Grant Menke, Deputy Secretary of Agriculture
Iowa Department of Agriculture & Land Stewardship
This instrument was acknowledged before
me on the day of ,
2025, by Grant Menke, Deputy Secretary of
the Iowa Department of Agriculture & Land
Stewardship.
Notary Public in and for the State of Iowa
110
3
CITY OF AMES, IOWA
IN WITNESS THEREOF, THE CITY OF AMES, IOWA has caused this 28E Agreement to be executed
on the _____ day of __________________, 2025.
By: ____________________________ Attest: ____________________________
John A. Haila, Mayor Renee Hall, City Clerk
STATE OF IOWA )
) ss:
COUNTY OF STORY )
On this _____ day of _____________________, 2025, before me, a Notary Public in and
for said County, personally appeared John A. Haila and Renee Hall to me personally known, and
who being duly sworn, did say that they are the Mayor and City Clerk, respectively of the City of
Ames, Iowa, created and existing under the laws of the State of Iowa, and that the seal affixed to
the foregoing instrument is the seal of said City, and that said instrument was signed and sealed
on behalf of said City by authority and resolution of its City Council as contained in Resolution
No.__________ adopted on ________________, 2025, and said Mayor and City Clerk
acknowledged said instrument to be the free act and deed of said City by it voluntarily executed.
_________________________________
Notary Public in and for the State of Iowa
111
4
STORY COUNTY IOWA SOIL AND WATER CONSERVATION DISTRICT
BY: DATE:
Chair
Story County Soil and Water Conservation District
This instrument was acknowledged before
me on the day of ,
2025, by ____________________, Chair of
the Story County Iowa Soil and Water
Conservation District
Notary Public in and for the State of Iowa
112
5
HAMILTON COUNTY IOWA SOIL AND WATER CONSERVATION DISTRICT
BY: DATE:
Chair
Hamilton County Soil and Water Conservation District
This instrument was acknowledged before
me on the day of ,
2025, by ____________________, Chair of
the Hamilton County Iowa Soil and Water
Conservation District
Notary Public in and for the State of Iowa
113
ITEM #:17
DATE:07-08-25
DEPT:PW
SUBJECT:PRAIRIE VIEW INDUSTRIAL CENTER UTILITY EXTENSION PROJECT
COUNCIL ACTION FORM
BACKGROUND:
The Prairie View Utility Extension Project consists of the extension of water and sanitary sewer
mains to the recently annexed area east of Interstate 35 (I-35). The design included a water
main and a gravity sewer main to be installed between I-35 and Potter Avenue (formerly
590th), a force sanitary sewer main to be installed from Teller Avenue (formerly 580th) to west
of Freel Drive, and the construction of a sewer lift station. Most of this new area to be served
by City utilities east of I-35 has been certified by the Iowa Economic Development Authority as
the Prairie View Industrial Center.
On May 12, 2021, City Council awarded the Prairie View Industrial Utility Project to Keller
Excavating Inc. of Boone, Iowa, in the amount of $6,168,791.40. Change Order 1, is a
contract deduct of $206.40 that was administratively approved by staff on January 13, 2022.
On August 9, 2022, City Council approved Change Order 2 in the amount of $2,210,255.72.
This change order allowed for the construction of water and sanitary sewer from Teller Avenue
to Potter Avenue. The change order allowed for this work to take place during the winter and
spring 2023.
On December 20, 2022, City Council approved Change Order 3 in the amount of $337,280.
This change was to allow for the construction of sanitary sewer through a section of the project
where conflicts were found due to the alignment of City of Nevada’s raw water line.
Change Order 4 (this Council action) is the balancing change order that reflects
modifications in the field for sanitary sewer quantity placed, full depth street replacement,
seeding and other bid item under and over runs based on final field measured quantities
resulting a project deduct of $298,239.42 .
Change Order 5 (this Council action) is a deduction change order in the amount of
$147,984.88. This amount was negotiated with Keller Excavating after the balancing
change order. After installation, it was determined that the sanitary sewer has eight
locations in which the sewer alignment deviates more than allowed by the
specifications. These deviations have resulted in sags that, in the opinion of the City's
consultant (WHKS), will minimally reduce the pipe capacity, but are expected to require
more frequent jetting and cleaning to maintain flows. This will increase future operating
costs for the utility.
The pipe, at some locations, is as deep as 30 feet below grade, which makes
permanently resolving these issues challenging. Attempting to dig and repair the main
is likely to further exacerbate the misalignments, cause damage to adjacent property,
and leave the main out of service. It is not guaranteed that such an effort would be
successful.
114
Separately, during the installation of the sewer main, Keller Excavating operated
outside of the areas where temporary construction easements had been secured,
resulting in crop losses for the adjacent property owner and tenant farmer. The City
negotiated a settlement on its own behalf with both the tenant and the property owner in the
total amount of $41,200. The City Council approved this settlement in March of 2025.
City staff attributed a portion of the settlement amount ($3,500) to the project, due to changes
in the market price of grain from the time prior to construction when an anticipated crop
damage payment was paid compared to the market price at the time the actual losses
occurred. The remainder, $37,700, is the responsibility of Keller Excavating as a result of
operating outside the agreed-upon temporary easement areas.
City staff and WHKS have calculated the performance loss in the sewer main to be
valued at $110,284.88. To account for the $37,700 settlement and the loss of
performance of the sewer main due to installation issues, City staff and Keller
Excavating have negotiated a deduction of $147,984.88.
The expenses and revenues for this project are as follows:
Funding Source Revenue Expenses
G.O. Bonds $4,300,000
EDA Grant 1,500,000
ARPA Funds 3,167,089
24/25 Sanitary Sewer Fund 28,073
Awarded contract Amount $6,168,791.40
Change Order No. 1 (206.40)
Change Order No. 2 2,210,255.72
Change Order No. 3 337,280.00
Change Order No. 4 (this action) (298,239.42)
Change Order No. 5 (this action) (147,984.88)
Final Contract Amount 8,269,896.42
Engineering and Administration 1,382,728.28
Totals $10,003,808 $9,652,624.70
Excess revenue will be returned to the Sewer and Water Utility funds
City staff, in partnership with Ames Chamber of Commerce and Economic Development
Administration (EDA), applied for a federal economic development grant for this project. The
grant was awarded in the amount of $1,500,000 from EDA. City Council approved the
grant award on April 27, 2021. Two reimbursement requests have been completed to
date for a total of $1,350,000. With the City Council's final acceptance of this project,
staff will now begin the closeout process with the EDA for the final reimbursement of
115
$150,000.
ALTERNATIVES:
1. The City Council can do the following:
a. Approve Change Order No. 4 for the Prairie View Industrial Center Utility Extension
Project in the deduction amount of $298.239.42
b. Approve Change Order No. 5 for the Prairie View Industrial Center Utility Extension
Project in the deduction amount of $147,984.88
c. Accept Prairie View Industrial Center Utility Extension Project as completed by Keller
Excavating of Boone, Iowa, in the amount of $8,269,896.42
2. Direct staff to pursue modifications to the project.
CITY MANAGER'S RECOMMENDED ACTION:
The project is now complete and the remaining performance issues and settlements
with adjacent property owners have been finalized. Approving these change orders
and finalizing the project will allow for final reimbursement and closeout with the EDA.
Therefore, it is the recommendation of the City Manager that the City Council adopt Alternative
No. 1, as noted above.
116
ITEM #:18
DATE:07-08-25
DEPT:W&PC
SUBJECT:NORTH RIVER VALLEY WELL FIELD AND PIPELINE PROJECT
CHANGE ORDER #4
COUNCIL ACTION FORM
BACKGROUND:
On April 11, 2023, Council awarded a contract to Keller Excavating, Inc. in the amount of
$10,200,955.80 for construction of a new well field. During the progress of the contract, three
change orders have been processed. A fourth change order is ready for Council authorization.
This fourth change is for the placement of 194 square yards of additional asphalt
requested by Parks and Recreation to widen the access drive and shared use path in
South River Valley Park, and the access drive in North River Valley Park, for a total of
$47,336. The cost of the change order will be deducted from the available project
contingency.
The updated project budget, including Change Order #4, is as follows.
Funding Sources Project Expenses
Drinking Water State Revolving Loan 12,161,000
Test Drilling 124,005
Engineering, Admin, Legal 725,272
Land 111,038
Construction
Original Contract 10,200,956
Change Order #1 30,125
Change Order #2 228,565
Change Order #3 (17,305)
Change Order #4 (This action) 47,336
Geotechnical Services 14,839
Programming Services 36,225
Archaeological Services
Contract 1 Original Contract 22,773
Contract 1 Change Order 1 35,240
Contract 2 134,924
Available Contingency 467,007
Project Totals 12,161,000 12,161,000
Staff is still working with the contractor on a large deduct change order to remove one
of the three wells from the project's scope of work.
117
ALTERNATIVES:
1. Approve Change Order #4 with Keller Excavating, Inc. in the amount of $47,336,
bringing the revised total contract amount to $10,489,676.95.
2. Do not approve the change order at this time.
CITY MANAGER'S RECOMMENDED ACTION:
The increased asphalt was requested by the Parks and Recreation Department to provide
wider access for the public into the River Valley Park recreation areas. Funding for the
change will come from the available balance in the project contingency. Therefore, it is the
recommendation of the City Manager that the City Council approve Alternative #1 as
described above.
ATTACHMENT(S):
CO 4 - Keller HDR Signed.pdf
118
CHANGE ORDER NO.:4
Owner's Project No.:
Owner: City of Ames W2020-0437
Engineer's Project No.:
Engineer: HDR, lnc. 10040876
Contractor's Project Ames WPC
Contractor: Keller Excavating, lnc. No.: Raw
Project:Ames Raw Water Pipeline & Electrical
Contract Name: Bid No, 2023-L22
Date lssued: April11,2023 Effective Dateof ChangeOrder: 5/5/25
The Contract is modified as follows upon execution of this Change Order:
Description:
Item 1: Modify Division 2, Bid ltem No. 34, to increase the quantity by 194 square yards to account
for additional asphalt surface restoration. This includes repairs tothe access drive and shared use
path south of 13th Street related to fiber and electrical work, as well as the entrance to the soccer
fields north of 13th Street. Add 547,336.00.
Attachments:
Attachment 1 - Map of Additional Asphalt Surface Restoration
Change in Contract Tmes
Recommended by Engineer (if required) Accepted by Contractor
By: Geesman,Ashley fE'"]-'"-.:*= -J.:.ilL/..t-,,t t1.. 1,,' .1 .r..,,i,,,::,, t
BCDCo C-941, Change Order BCDC@ C-941, Change Order, Rev.l.
Copyright@ 2018 National Society of Professional Engineers, American Council of Engineering Companies
and American Society of Civil Engineers, All rights reserved.
Page 1 of 2
in Contract Price Change in days
Original Contract Price:
s 10,200,955.80
Origi nal Contract Times:
Substantial Completion: September 27, 2024
Ready for final
payment:
I ncrease from previously app roved Chan ge O rde rs No.
1,2,&3
s 241,385.15
lncrease from previously approved Change Orders
Substantial Completion: 84 days
Ready for final 62 daysafter substantial
payment: completion
Contract Price prior to this Change Order:
5 10,442,340.95
Contract Times prior to this Change Order:
Substantial Completion: December 20th, 2024
Ready for final February 20th,2025
payment:
lncrease this Change Order:
s 47,336.00
No Change this Change Order:
Su bstantial Completion:
Ready for final
payment:
Contract Price incorporating this Change Order:
s 10,499,676.95
Contract Times with all approved Change Orders:
Substantial Completion: December 20th, 2024
Ready for final February 20th,2025
payment:
119
Title: Project Engineer
Date: 5112125
Authorized by Owner Approved by Funding Agency (if applicable)
By:
Title:
Date:
ECDC@ C-941, Change Order gCDC@ C-941, Change Order, Rev.1,
Copyright@ 2018 National Society of Professional Engineers, American Council of Engineering Companies
and American Society of Civil Engineers. All rights reserved.
Page 2 ol 2
120
ITEM #:19
DATE:07-08-25
DEPT:PW
SUBJECT:2022/23 AIRPORT IMPROVEMENTS PROGRAM (SOUTH APRON REHAB)
COUNCIL ACTION FORM
BACKGROUND:
The Airport Improvements Program in the Capital Improvement Plan (CIP) provides for
projects that are included in the Federal Aviation Administration (FAA) approved Airport
Master Plan. Rehabilitation of the South Apron was included in the FY 2022/23 Airport
Improvements CIP Program.
On April 25, 2023, City Council awarded a contract to Con-Struct, Inc. for the work in the
amount of $1,251,705.
Change Order No. 1 required no additional funding, however it added requirements for
Targeted Small Business (TSB) participation. Change Order No. 2, in the amount of
$13,888.60, was administratively approved by staff and addressed gate and fencing revisions
required during construction operations. Change Order No. 3, in the amount of $21,866, was
also administratively approved by staff to cover changes to the work to further address airport
operational needs.
Change Order No. 4 (This Action), is the balancing change order for the project, a deduction
in the amount of ($35,531.35). This change order reflects final field installed quantities.
Because the sum of the absolute values of all of the project change orders exceeds $50,000,
approval by City Council is required.
The table below shows project revenue and expenses:
Revenues Amount Expenses Amount
Federal $1,181,000.00 Design $77,000.00
State $129,600.00 Inspection $107,700.00
Airport Improvements
Fund (Est.)$154,328.25 Inspection – CO #1 $28,300.00
Construction (Original
Contract)$1,251,705.00
Construction – CO#1
(TSB Requirements)$0.00
121
Construction – CO#2
(Fencing & Gate
Changes)
$13,888.60
Construction – CO#3
(Additional Work)$21,866.00
Construction – CO#4
(Final Quantity
Reconciliation)
($35,531.35)
Total $1,464,928.25 Total $1,464,928.25
Revenues Amount Expenses Amount
ALTERNATIVES:
1. Approve Change Order #4, a reduction in the amount of ($35,531.35).
2. Direct Staff to make modifications to the project.
CITY MANAGER'S RECOMMENDED ACTION:
Change Order No. 4 represents the final reconciliation of actual field quantities and
must be completed prior to the engineer ’s final statement of completion in accordance
with FAA and State grant requirements. Therefore, it is the recommendation of the City
Manager that the City Council adopt Alternative No. 1, as noted above.
ATTACHMENT(S):
128665-Change Order 4 - Final (Quanity Reconciliation)-Signed SH JR.pdf
122
06/24/2025
123
4
Previous Bid /
C. O. Quantity Unit Unit Price
Previous Bid /
Chg. Order Cost
Final
Quantity Final Cost
Quantity
Change Cost Change
BASE BID
Div 1 - Item 1 .500 LF $5.60 $2,800.00 401.00 $2,245.60 (99.00)$(554.40)
Div 1 - Item 2 .500 LF $1.50 $750.00 401.00 $601.50 (99.00)$(148.50)
Div 2 - Item 3 .500 LF $0.15 $75.00 0.00 $- (500.00)$(75.00)
Div 1 - Item 4 .1 LS $2,050.00 $2,050.00 1.00 $2,050.00 0.00 $-
Div 1 - Item 5 .1 LS $95,000.00 $95,000.00 1.00 $95,000.00 0.00 $-
Div 1 - Item 6 .1 LS $20,000.00 $20,000.00 1.00 $20,000.00 0.00 $-
Div 1 - Item 7 .1 LS $11,850.00 $11,850.00 1.00 $11,850.00 0.00 $-
Div 1 - Item 8 .40 SY $35.00 $1,400.00 54.60 $1,911.00 14.60 $511.00
Div 1 - Item 9 .5800 SY $10.00 $58,000.00 5,673.00 $56,730.00 (127.00)$(1,270.00)
Div 1 - Item 10 .1350 CY $20.00 $27,000.00 1,350.00 $27,000.00 0.00 $-
Div 1 - Item 12 .200 CY $50.00 $10,000.00 0.00 $- (200.00)$(10,000.00)
Div 1 - Item 13 .5600 SY $8.00 $44,800.00 5,521.00 $44,168.00 (79.00)$(632.00)
Div 1 - Item 14 .260 TON $260.00 $67,600.00 215.91 $56,136.60 (44.09)$(11,463.40)
Div 1 - Item 15 .5650 SY $10.50 $59,325.00 5,574.70 $58,534.35 (75.30)$(790.65)
Div 1 - Item 18 .5550 SY $95.00 $527,250.00 5,470.60 $519,707.00 (79.40)$(7,543.00)
Div 1 - Item 20 .120 SF $38.00 $4,560.00 120.00 $4,560.00 0.00 $-
Div 1 - Item 23 .1100 LF $45.00 $49,500.00 992.30 $44,653.50 (107.70)$(4,846.50)
Div 1 - Item 24 .7 EA $4,100.00 $28,700.00 9.00 $36,900.00 2.00 $8,200.00
Div 1 - Item 25 .1 LS $14,000.00 $14,000.00 1.00 $14,000.00 0.00 $-
Div 1 - Item 26 .300 LF $11.00 $3,300.00 276.00 $3,036.00 (24.00)$(264.00)
Div 1 - Item 29 .300 LF $12.30 $3,690.00 247.00 $3,038.10 (53.00)$(651.90)
Div 1 - Item 30 .2 EA $2,465.00 $4,930.00 2.00 $4,930.00 0.00 $-
Div 1 - Item 31 .1 EA $10,670.00 $10,670.00 1.00 $10,670.00 0.00 $-
Div 1 - Item 32 .1 LS $18,050.00 $18,050.00 1.00 $18,050.00 0.00 $-
Div 2 - Item 10 .50 CY $20.00 $1,000.00 50.00 $1,000.00 0.00 $-
Div 2 - Item 11 .400 SY $3.50 $1,400.00 352.20 $1,232.70 (47.80)$(167.30)
Div 2 - Item 16 .300 SY $18.50 $5,550.00 264.00 $4,884.00 (36.00)$(666.00)
Div 2 - Item 17 .250 SY $85.00 $21,250.00 222.00 $18,870.00 (28.00)$(2,380.00)
Div 2 - Item 19 .125 SY $65.00 $8,125.00 109.00 $7,085.00 (16.00)$(1,040.00)
Div 2 - Item 21 .25 LF $21.00 $525.00 25.00 $525.00 0.00 $-
Div 2 - Item 22 .1 LS $23,750.00 $23,750.00 1.00 $23,750.00 0.00 $-
Div 2 - Item 27 .700 LF $5.75 $4,025.00 700.00 $4,025.00 0.00 $-
Div 2 - Item 28 .400 LF $5.75 $2,300.00 400.00 $2,300.00 0.00 $-
Div 2 - Item 29 .100 LF $31.50 $3,150.00 77.00 $2,425.50 (23.00)$(724.50)
TOTAL - BASE BID $1,136,375.00 $1,101,868.85 $(34,506.15)
TOTAL - DIVISION 1 $1,065,300.00 $1,035,771.65 $(29,528.35)
TOTAL - DIVISION 2 $71,075.00 $66,097.20 $(4,977.80)
NO. 6 AWG, 600V, THWN-2, INSTALLED IN TRENCH, DUCT BANK OR CONDUIT
NO. 6 AWG, 600V EQUIPMENT GROUND, THWN-2, INSTALLED IN TRENCH, DUCT
BANK OR CONDUIT
SUBGRADE PREPARATION, 12"
MODIFIED SUBBASE, 8"
PAVEMENT, PCC, 8"
PAVEMENT, PCC, 4", SIDEWALK
FENCE REMOVAL, CHAIN LINK
GATE, AUTOMATIC POWERED 25' ALUMINUM CANTILEVER, 4' TALL, BLACK PVC
COATED
NON-ENCASED 2" PVC/HDPE CONDUIT
NO. 8 AWG 5KV, L-824, TYPE C CABLE, INSTALLED IN TRENCH, DUCT BANK OR
CONDUIT
PAVEMENT MARKING REMOVALS
SUBDRAIN CLEANOUT
6" SUBDRAIN
SEEDING FERTILIZING AND MULCHING
NON-ENCASED 2" PVC/HDPE CONDUIT
L-861 T (L) MITL, BASE MOUNTED TAXIWAY EDGE LIGHT (REMOVE AND REINSTALL
ON NEW BASE)
L-858 (L) GUIDANCE SIGN, SIZE 1, DOUBLE FACE, 2 MODULE
DEMOLITION AND REMOVAL OF PARTIAL EXISTING EDGE LIGHTING SYSTEM
UNCLASSIFIED EXCAVATION
Change Order No.
FAA AIP:030-2023, 031-2023 & 032-2024
IDOT Project No.9I240AMW100
ENGINEER'S PROJECT NO.:0T5.128665
CEMENT TREATED SUBGRADE, 12"
Reconciliation of Final Quantities
Ames Municipal Airport - South Apron Reconstruction
REMOVE AND REPLACE UNSUITABLE MATERIAL
DescriptionItem No.
PAVEMENT, PCC, 9.5"
RECYCLED CONCRETE AGGREGATE BASE COURSE, 6"
CEMENT, 8%
SWPPP ESTABLISHMENT AND MANAGEMENT
UNCLASSIFIED EXCAVATION
PAVEMENT REMOVAL, HMA PAVEMENT
REMOVAL OF FILTER SOCKS
FILTER SOCK CLEANOUT
CONSTRUCTION SURVEY
TRAFFIC CONTROL
MOBILIZATION
INSTALLATION OF FILTER SOCKS
PAVEMENT REMOVAL, PCC PAVEMENT
128665-Change Order 4 - Final (Quanity Reconciliation).xlsxCO #4 Reconciliation Page 1 of 2
124
BID ALTERNATE "A"
Div 1 - Item A1 .1600 LF $5.75 $9,200.00 1,600.00 $9,200.00 0.00 $-
Div 1 - Item A2 .800 LF $5.75 $4,600.00 800.00 $4,600.00 0.00 $-
Div 1 - Item A3 .500 LF $10.00 $5,000.00 472.00 $4,720.00 (28.00)$(280.00)
Div 1 - Item A4 .5 EA $17,000.00 $85,000.00 5.00 $85,000.00 0.00 $-
TOTAL - BID ALTERNATE "A"$103,800.00 $103,520.00 $(280.00)
TOTAL - DIVISION 1 $103,800.00 $103,520.00 $(280.00)
TOTAL - DIVISION 2 $- $- $-
- -
BID ALTERNATE "B"
Div 2 - Item B1 .140 SY $3.50 $490.00 131.50 $460.25 (8.50)$(29.75)
Div 2 - Item B2 .140 SY $18.50 $2,590.00 131.50 $2,432.75 (8.50)$(157.25)
Div 2 - Item B3 .130 SY $65.00 $8,450.00 125.00 $8,125.00 (5.00)$(325.00)
TOTAL - BID ALTERNATE "B"$11,530.00 $11,018.00 $(512.00)
TOTAL - DIVISION 1 $- $- $-
TOTAL - DIVISION 2 $11,530.00 $11,018.00 $(512.00)
CHANGE ORDER NO. 2
CO2-1 .1 LS $9,521.60 $9,521.60 1.00 $9,521.60 0.00 $-
CO2-2 1 LS $4,367.00 $4,367.00 1.00 $4,367.00 0.00 $-
TOTAL - CHANGE ORDER NO. 2 $13,888.60 $13,888.60 $-
TOTAL - DIVISION 1 $- $- $-
TOTAL - DIVISION 2 $13,888.60 $13,888.60 $-
CHANGE ORDER NO. 3
CO3-1 .1 LS $$4,500.00 $4,500.00 1.00 $4,500.00 0.00 $-
CO3-2 1 LS $5,706.00 5,706.00 1.00 5,706.00 0.00 -
CO3-3 100 SY $4.00 400.00 98.00 392.00 (2.00)(8.00)
CO3-4 100 SY $$19.60 $1,960.00 98.00 $1,920.80 (2.00)$(39.20)
CO3-5 100 SY $$93.00 $9,300.00 98.00 $9,114.00 (2.00)$(186.00)
TOTAL - CHANGE ORDER NO. 2 $21,866.00 $21,632.80 $(233.20)
TOTAL - DIVISION 1 $- $- $-
TOTAL - DIVISION 2 $21,866.00 $21,632.80 $(233.20)
CHANGE ORDER NO. 4 (FINAL)
CO4-1 .N/A $(35,531.35)
TOTAL - CHANGE ORDER NO. 4 (FINAL)$- $- $(35,531.35)
TOTAL - DIVISION 1 $1,169,100.00 $1,139,291.65 $(29,808.35)
TOTAL - DIVISION 2 $118,359.60 $112,636.60 $(5,723.00)
Reconciled Cost Total for Base Bid, Awarded Bid Alternates, and Approved Change Orders $1,287,459.60 $1,251,928.25 $(35,531.35)
N/A
SUBGRADE PREPARATION, 12"
MODIFIED SUBBASE, 8"
PAVEMENT, PCC, 6"
OVERHEAD AREA LIGHTING POLE WITH FIXTURES
ADDITIONAL MOBILIZATION
MODIFIED SUBBASE, 6"
UNCLASSIFIED EXCAVATION (INCLUDING TOPSOIL STRIP, SALVAGE, AND RESPREAD)
NO. 6 AWG, 600V EQUIPMENT GROUND, THWN-2, INSTALLED IN TRENCH, DUCT
BANK OR CONDUIT
SUBGRADE PREPARATION, 12"
INCREASE HEIGHT OF 25' AUTOMATIC POWERED CHAIN LINK CANTILEVER GATE TO
8' TALL, REMOVE EXISTING 4' CHAIN LINK FENCE AND REPLACE WITH 8' TALL BLACK
PVC COATED CHAIN LINK FENCING
NO. 6 AWG, 600V, THWN-2, INSTALLED IN TRENCH, DUCT BANK OR CONDUIT
NON-ENCASED 2" PVC/HDPE CONDUIT
Note:(1) Parentheses indicate negative change in quantity and cost.
Reconciliation of Final Quantities
Costs Associated with this Item shown in lower right as sum of "Cost Change" column, so not duplicated in columns on this line marked "N/A"
Total of "Cost Change" column
PAVEMENT, PCC, 8"
ADD 6' WIDE 8' TALL, BALCK PVC COATED, CHAIN LINK PEDESTRIAN GATE WITH
GATE CLOSURE AND MECHANICAL KEYLESS LEVER LOCK SET, OUTDOOR RATED
128665-Change Order 4 - Final (Quanity Reconciliation).xlsxCO #4 Reconciliation Page 2 of 2
125
To:Mayor & City Council
From:Justin Clausen, Public Works Director
Date:July 8, 2025
Subject:North Dayton Industrial Park Subdivision Financial Security Partial
Reduction No. 2
Item No. 20
MEMO
Please see attached documentation for partial release of financial security on file
with the City.
ATTACHMENT(S):
North Dayton Industrial LOC Reduction 2.pdf
City Clerk's Office 515.239.5105 main
515.239.5142 fax
515 Clark Ave. P.O. Box 811
Ames, IA 50010
www.CityofAmes.org
126
Smart Choice
Public Works Department 515.239.5160 main 515 Clark Ave. P.O. Box 811
Engineering 515.239.5404 fax Ames, IA 50010
www.CityofAmes.org
Public Works Department
515 Clark Avenue, Ames, Iowa 50010
Phone 515-239-5160 Fax 515-239-5404
June 25, 2025
Honorable Mayor and Council Members
City of Ames
Ames, Iowa 50010
RE: North Dayton Industrial Park Subdivision Letter of Credit Reduction No. 2
Mayor and Council Members:
I hereby certify that public improvements including street lights, conduit, pavement markings &
symbols for Bailey Avenue, Dayton Avenue Widening required as a condition for approval of the
final plat of North Dayton Subdivision, have been completed in an acceptable manner by
various contractors. The above-mentioned improvements have been inspected by the
Engineering Division of the Public Works Department of the City of Ames, Iowa and found to
meet City specifications and standards. Improvements outstanding to be completed at this time
include stormwater management as-builts, COSESCO, sidewalk, and as-builts for pedestrian
ramps.
As a result of this certification, it is recommended that the financial security for public
improvements on file with the City for this subdivision be reduced to $173,250.
Sincerely,
Justin Clausen, P.E, CPWP-M
Interim Public Works Director
JC/MB
cc: Finance, Developer, Planning & Housing, Subdivision file
127
North Dayton Subdivision
June 25, 2025
Items completed as part of this reduction of financial security for North Dayton Industrial Park
Subdivision.
ITEM UNIT Qty
Street Lights LS 1
Street Light Conduit LF 2400
Electrical Primary Conduit LF 2870
Mailboxes EA 1
Mailbox pad LS 1
Sidewalk, PCC, 5” (Future by others) SY 789
COSESCO AC 31
Items remaining for the financial security for North Dayton Industrial Park Subdivision.
ITEM UNIT Qty
Sidewalk, PCC, 5” (Future by others) SY 526
COSESCO AC 28
Outlet Structure Inlet Pipe, PVC 4” LF 20
Items completed as part of this reduction of financial security for Dayton Avenue Widening.
ITEM UNIT Qty
Painted Pavement Markings,
Solvent/Waterborne STA 165.13
Painted Symbols and Legends EA 12
Items remaining for the financial security for Dayton Avenue Widening.
ITEM UNIT Qty
Shared Use Path, 6” PCC SY 82
Detectable Warning SF 80
128
To:Mayor & City Council
From:Justin Clausen, Public Works Director
Date:July 8, 2025
Subject:North Sunset Ridge 1st Addition Financial Security Partial Release
Item No. 21
MEMO
Please see attached documentation for partial release of financial security on file
with the City.
ATTACHMENT(S):
North Sunset Ridge 1st Addition LOC Reduction 1.pdf
City Clerk's Office 515.239.5105 main
515.239.5142 fax
515 Clark Ave. P.O. Box 811
Ames, IA 50010
www.CityofAmes.org
129
Smart Choice
Public Works Department 515.239.5160 main 515 Clark Ave. P.O. Box 811
Engineering 515.239.5404 fax Ames, IA 50010
www.CityofAmes.org
Public Works Department
515 Clark Avenue, Ames, Iowa 50010
Phone 515-239-5160 Fax 515-239-5404
June 25, 2025
Honorable Mayor and Council Members
City of Ames
Ames, Iowa 50010
RE: North Sunset Ridge 1st Addition Financial Security Reduction 1
I hereby certify that all of the 6-Inch Base HMA, street lights, shared use path, and a portion of
sidewalk required as a condition for approval of the final plat of North Sunset Ridge 1st Addition,
has been completed in an acceptable manner by various contractors. The above-mentioned
improvements have been inspected by the Engineering Division of the Public Works Department
of the City of Ames, Iowa and found to meet City specifications and standards.
As a result of this certification, it is recommended that the financial security for public
improvements on file with the City for this subdivision be reduced to $385,150.13. The
remaining work covered by this financial security includes pedestrian ramp as-builts, sidewalks,
street trees and erosion control.
Sincerely,
Justin Clausen, P.E., CPWP-M
Interim Public Works Director
JC/MB
cc: Finance, Contractor, Planning & Housing, Subdivision file
130
North Sunset Ridge 1st Subdivision
June 25, 2025
Items completed as a part of this reduction:
Description Unit Quantity
PAVEMENT, HMA, BASE, 6" SY 5605
SHARED USE PATH, PCC, 5” SY 229
SIDEWALK, PCC, 5” (FUTURE HOMEOWNERS) SY 746
SIDEWALK, PCC, 5” SY 314
STREET LIGHTS/ELECTRICAL EA 13
Items remaining as a part of this reduction:
Description Unit Quantity
PIPE APRON, RCP, 15IN EA 1
PIPE APRON, RCP, 18IN EA 1
PIPE APRON, RCP, 24IN EA 1
PIPE APRON, RCP, 30IN EA 4
INTAKE, SW-512 (POND OUTLET) EA 1
CURB AND GUTTER, 2.5FT, 6" LF 4127
PAVEMENT, HMA, SURFACE, 2" SY 5605
MANHOLE ADJUSTMENTS FOR SURFACE
COURSE EA 9
SHARED USE PATH, PCC, 5" SY 229
SIDEWALK, PCC, 5" (FUTURE HOMEOWNERS) SY 1175
SIDEWALK, PCC, 5" SY 22
SIDEWALK, PCC, 6" SY 58
DETECTABLE WARNING SF 112
EROSION CONTROL - COSESCO AC 18.60
STREET TREES EA 79
131
To:Mayor & City Council
From:Justin Clausen, Public Works Director
Date:July 8, 2025
Subject:Sunset Ridge 11th Addition Financial Security Partial Release
Item No. 22
MEMO
Please see attached documentation for partial release of financial security on file
with the City.
ATTACHMENT(S):
Sunset Ridge 11th Addition - Partial Release 3 June16.2025.pdf
City Clerk's Office 515.239.5105 main
515.239.5142 fax
515 Clark Ave. P.O. Box 811
Ames, IA 50010
www.CityofAmes.org
132
Smart Choice
Public Works Department 515.239.5160 main 515 Clark Ave. P.O. Box 811
Engineering 515.239.5404 fax Ames, IA 50010
www.CityofAmes.org
Public Works Department
515 Clark Avenue, Ames, Iowa 50010
Phone 515-239-5160 Fax 515-239-5404
June 25, 2025
Honorable Mayor and Council Members
City of Ames
Ames, Iowa 50010
RE: Sunset Ridge 11th Addition Financial Security Reduction 3
I hereby certify that a portion of the sidewalks, all the 2-inch HMA base, required as a condition
for approval of the final plat of Sunset Ridge 11th Addition, has been completed in an acceptable
manner by various contractors. The above-mentioned improvements have been inspected by
the Engineering Division of the Public Works Department of the City of Ames, Iowa and found to
meet City specifications and standards.
As a result of this certification, it is recommended that the financial security for public
improvements on file with the City for this subdivision be reduced to $28,220.00. The remaining
work covered by this financial security includes pedestrian ramp as-builts, sidewalks, street trees
and erosion control.
Sincerely,
Justin Clausen, P.E., CPWP-M
Interim Public Works Director
JC/MB
cc: Finance, Contractor, Planning & Housing, Subdivision file
133
Sunset Ridge 11th Subdivision
June 25, 2025
Items completed as a part of this reduction:
Description Unit Quantity
PAVEMENT, HMA, BASE, 2" SY 3475
SIDEWALK PAVEMENT, PCC,4” SY 1611
SIDEWALK PAVEMENT, PCC, 6” SY 57
STREET TREES EA 30
Items remaining as a part of this reduction:
Description Unit Quantity
SIDEWALK PAVEMENT, PCC,4” SY 258
SIDEWALK PAVEMENT, PCC, 6” SY 57
DETECTABLE WARNING PANELS SF 100
COSESCO AC 500
STREET TREES EA 19
134
To:Mayor & City Council
From:Justin Clausen, Public Works Director
Date:July 8, 2025
Subject:Ansley 3rd Addition Subdivision Financial Security Partial Release
Item No. 23
MEMO
Please see attached documentation for partial release of financial security on file
with the City.
ATTACHMENT(S):
Ansley 3rd Addition LOC Reduction 1.pdf
City Clerk's Office 515.239.5105 main
515.239.5142 fax
515 Clark Ave. P.O. Box 811
Ames, IA 50010
www.CityofAmes.org
135
Smart Choice
Public Works Department 515.239.5160 main 515 Clark Ave. P.O. Box 811
Engineering 515.239.5404 fax Ames, IA 50010
www.CityofAmes.org
Public Works Department
515 Clark Avenue, Ames, Iowa 50010
Phone 515-239-5160 Fax 515-239-5404
June 19, 2025
Honorable Mayor and Council Members
City of Ames
Ames, Iowa 50010
RE: Ansley 3rd Addition Subdivision Letter of Credit Reduction No. 1
Mayor and Council Members:
I hereby certify that public improvements including sanitary sewer main, sanitary sewer stubs,
water main & fittings, water service stubs, gate valve, fire hydrant, and sanitary manholes
required as a condition for approval of the final plat of Ansley 3rd Addition, have been completed
in an acceptable manner by Rognes Corp. The above-mentioned improvements have been
inspected by the Engineering Division of the Public Works Department of the City of Ames, Iowa
and found to meet City specifications and standards. Improvements outstanding to be
completed at this time include COSESCO (erosion control), sidewalk, pedestrian ramps, storm
sewer pipe, storm sewer structures, subgrade preparation, HMA pavement, PCC pavement, curb
and gutter, pavement markings, street trees, street lights, seeding.
As a result of this certification, it is recommended that the financial security for public
improvements on file with the City for this subdivision be reduced to $405,659.50.
Sincerely,
Justin Clausen, P.E, CPWP-M
Interim Public Works Director
JC/MB
cc: Finance, Developer, Planning & Housing, Subdivision file
136
North Dayton Subdivision
June 19, 2025
Items completed as part of this reduction of financial security for Ansley 3rd Addition Subdivision.
ITEM UNIT Qty
SANITARY SEWER GRAVITY MAIN,
TRENCHED, PVC, 8 INCH LF 625
SANITARY SEWER SERVICE STUB, PVC,
4IN LF 13
WATER MAIN, TRENCHED, PVC C900
(DR 18), 8 INCH LF 780
FITTING, 22.5 DEG, 8 INCH EA 3
FITTING 45 DEG, 8 INCH EA 2
WATER SERVICE STUB, PVC, 1 INCH EA 14
VALVE, GATE, 8 INCH EA 1
FIRE HYDRANT ASSEMBLY RELOCATION EA 1
BLOWOFF HYDRANT ASSEMBLY
REMOVAL EA 1
SANITARY MANHOLE, SW-301, 48 INCH EA 3
Items remaining as part of this reduction of financial security for Ansley 3rd Addition Subdivision.
ITEM UNIT Qty
SUBGRADE PREPARATION SY 4451
STORM SEWER, TRENCHED, RCP, 15
INCH LF 779
STORM SEWER, TRENCHED, RCP, 18
INCH LF 65
FOOTING DRAIN COLLECTOR, 6 INCH LF 110
FOOTING DRAIN CLEANOUT EA 1
FOOTING DRAIN CONNECTION EA 1
STORM SEWER SERVICE STUB, PVC, 1.5
INCH EA 15
STORM MANHOLE, SW-401, 48 INCH EA 2
INTAKE, SW-503 EA 1
INTAKE, SW-505 EA 3
INTAKE, SW-511 EA 3
PAVEMENT, PCC, 6 INCH - PRIVATE SY 1476
CURB AND GUTTER, 2.5 FT, 6 INCH LF 1557
PAVEMENT, HMA, 4 INCH BASE SY 1821
137
North Dayton Subdivision
June 19, 2025
PAVEMENT, HMA, 2 INCH
INTERMEDIATE SY 1821
PAVEMENT, HMA, 4 INCH SURFACE SY 1821
SIDEWALK, PCC, 5 INCH (FUTURE
HOMEOWNER) SY 795
SIDEWALK, PCC, 5 INCH SY 115
SIDEWALK, PCC, 6 INCH SY 64
DETECTABLE WARNING SF 80
CURB AND GUTTER REMOVAL LF 147
PAINTED PAVEMENT MARKINGS,
SOLVENT/WATERBORNE LS 1
CONVENTIONAL SEEDING, SEEDING,
FERTILIZING, AND MULCHING (TYPE I) AC 4
EROSION CONTROL - COSESCO AC 4.78
STREET STREE EA 24
STREET LIGHTS EA 5
138
To:Mayor & City Council
From:Justin Clausen, Public Works Director
Date:July 8, 2025
Subject:Sunset Ridge 10th Addition Financial Security Release
Item No. 24
MEMO
Please see attached documentation for release of financial security on file with
the City.
ATTACHMENT(S):
Sunset Ridge 10th Addition - Partial Release #4.pdf
City Clerk's Office 515.239.5105 main
515.239.5142 fax
515 Clark Ave. P.O. Box 811
Ames, IA 50010
www.CityofAmes.org
139
Smart Choice
Public Works Department 515.239.5160 main 515 Clark Ave. P.O. Box 811
Engineering 515.239.5404 fax Ames, IA 50010
www.CityofAmes.org
Public Works Department
515 Clark Avenue, Ames, Iowa 50010
Phone 515-239-5160 Fax 515-239-5404
June 25, 2025
Honorable Mayor and Council Members
City of Ames
Ames, Iowa 50010
RE: Sunset Ridge 10th Addition Financial Security Reduction #4
Mayor and Council Members:
I hereby certify that COSESCO (erosion control) required as a condition for approval of the final
plat of Sunset Ridge 10th Addition have been completed in an acceptable manner by various
contractors. The above-mentioned improvements have been inspected by the Engineering
Division of the Public Works Department of the City of Ames, Iowa, and found to meet City
specifications and standards.
As a result of this certification, it is recommended that the financial security for public
improvements on file with the City for this subdivision be fully released for the remaining
amount of $6,000.00.
Sincerely,
Justin Clausen, P.E., CPWP-M
Interim Director
JC/MB
cc: Finance, Planning & Housing, Subdivision file
140
Sunset Ridge 10th Addition
June 25, 2025
Items to be completed as a part of this reduction Unit Quantity
COSESCO AC 12
141
To:Mayor & City Council
From:Justin Clausen, Public Works Director
Date:July 8, 2025
Subject:Hayden's Ridge - Townhome Community
Item No. 25
MEMO
Please see attached documentation for full release of financial security on file
with the City.
ATTACHMENT(S):
Hayden's Ridge TownHome Community LOC Reduction 1.pdf
City Clerk's Office 515.239.5105 main
515.239.5142 fax
515 Clark Ave. P.O. Box 811
Ames, IA 50010
www.CityofAmes.org
142
Smart Choice
Public Works Department 515.239.5160 main 515 Clark Ave. P.O. Box 811
Engineering 515.239.5404 fax Ames, IA 50010
www.CityofAmes.org
Public Works Department
515 Clark Avenue, Ames, Iowa 50010
Phone 515-239-5160 Fax 515-239-5404
June 25, 2025
Honorable Mayor and Council Members
City of Ames
Ames, Iowa 50010
RE: Hayden’s Ridge – Townhome Community Letter of Credit Reduction No. 1
Mayor and Council Members:
I hereby certify that all of the remaining public improvements including: topsoil respread, 6-inch
PCC sidewalk, 4-inch PCC sidewalk, detectable warning panels, curb removal, street signage,
painting, seeding, and landscaping required as a condition for approval of the final plat of
Hayden’s Ridge – Townhome Community have been completed in an acceptable manner by
various contractors. The above-mentioned improvements have been inspected by the
Engineering Division of the Public Works Department of the City of Ames, Iowa and found to
meet City specifications and standards. No improvements remain outstanding.
As a result of this certification, it is recommended that the financial security for public
improvements on file with the City for this subdivision be released for the full remaining amount
of $138,425.32.
Sincerely,
Justin Clausen, P.E, CPWP-M
Interim Public Works Director
JC/MB
cc: Finance, Developer, Planning & Housing, Subdivision file
143
Hayden’s Ridge – Townhome Community
June 25, 2025
Items completed as part of this reduction of financial security for Hayden’s Ridge – Townhome
Community Subdivision.
ITEM UNIT Qty
TOPSOIL RESPREAD CY 1600
PAVEMENT, PCC, 6-INCH, SIDEWALK SY 975
PAVEMENT, PCC, 4-INCH, SIDEWALK SY 995
DETECTABLE WARNING PANELS SF 110
CURB REMOVAL LF 144
STREET SIGNAGE EA 5
PAINTING EA 6
SEEDING, FERTILIZING, & MULCHING -
SUBDIVISION MIX AC 5
SEEDING, FERTILIZING, & MULCHING –
TYPE 1 MIX AC 1
SEEDING & MULCHING – NATIVE
PRAIRIE MIX AC 1
LANDSCAPING LS 1
144
ITEM #:26
DATE:07-08-25
DEPT:P&H
SUBJECT:MINOR FINAL PLAT FOR HY-VEE SUBDIVISION SECOND ADDITION
COUNCIL ACTION FORM
BACKGROUND:
Jeff Stein, Director of Site Planning for Hy-Vee, Inc. is requesting approval of a Final Plat for
Hy-Vee Subdivision, Second Addition, for the site at 4018 Lincoln Way that contains the West
Hy-Vee gas station (see Proposed Final Plat attached). A minor subdivision includes three or
fewer lots and does not require additional public improvements. A minor subdivision does not
require a Preliminary Plat and may be approved by the City Council as a Final Plat only,
subject to the applicant completing the necessary requirements.
The proposed Hy-Vee Subdivision, Second Addition, is generally located south of Lincoln Way
between Beedle Drive on the west and Dotson Drive on the east.
The Final Plat includes approximately 1.78 acres for commercial development. This plat
divides one existing lot into two lots. The Proposed Lot 1 (1.07 acres) includes the existing
Hy-Vee Fast & Fresh convenience store and will continue to be addressed as 4018 Lincoln
Way. The proposed Lot 2 (0.71 acres) is currently vacant and will be addressed as 4030
Lincoln Way. This lot could be developed as a separate commercial use.
Proposed Lot 1 will continue to have direct access from Dotson Drive to the east. Proposed
Lot 2 currently has direct access to Beedle Drive. The driveway currently extends through Lots
1 and 2 and will be designated as an access easement to provide cross-access across the
property line that will separate the two lots (see Access Easement Exhibit).
The City does not require that the cross connection exist because each lot has access to a
public street. However, because the driveway exists it needs to be in an easement to allow for
the site improvements as they currently exist once the new lot line is established. No access
to Lincoln Way is permitted with this subdivision.
The proposed subdivision is located within the “HOC” (Highway-Oriented Commercial) zoning
district. There is also a large public utility easement across the Lincoln Way frontage of the
proposed lots. The proposed subdivision alters the development requirements from current
conditions, as each of the lots must meet zoning requirements for the occupancy and use of
its site. As a result, both Lot 1 and Lot 2 were evaluated to determine that each lot as
proposed is in full compliance with the requirements of the Zoning Ordinance and the Highway
Oriented Commercial District as well as the Subdivision Ordinance.
The existing gas station site was determined to comply with zoning standards with approval of
the new lot configuration. The new vacant lot, while small in size and encumbered by a public
utility easement, can feasibly be developed with a small commercial building and related site
improvements.
Public utilities and public sidewalk currently serve both proposed lots. Street trees are not
required for commercially zoned subdivisions. No other improvements are required with the
145
Plat.
ALTERNATIVES:
1. Approve the Final Plat, with the cross-access easement, for the Hy-Vee Subdivision
Second Addition, based upon the findings and conclusions stated above.
2. Deny the Final Plat for Hy-Vee Subdivision Second Addition, on the basis that the City
Council finds the proposed subdivision does not comply with applicable ordinances,
standards, or plans.
3. Refer this request back to staff or the applicant for additional information.
CITY MANAGER'S RECOMMENDED ACTION:
The proposed Final Plat for Hy-Vee Subdivision Second Addition is consistent with the
City's existing subdivision and zoning regulations.
The provision of the cross-access easement ensures that access is provided across
the property line that separates the two sites for circulation between Beedle Drive and
Dotson Drive in accordance with site improvement requirements for paving and
landscaping.
Therefore, it is the recommendation of the City Manager that the City Council accept
Alternative #1.
ATTACHMENT(S):
Subdivision Code Excerpt
Proposed Final Plat.pdf
Access Easement Exhibit.pdf
Location Map.pdf
146
The laws applicable to this Final Plat are as follows:
Code of Iowa, Chapter 354.8 states in part:
A proposed subdivision plat lying within the jurisdiction of a governing body shall
be submitted to that governing body for review and approval prior to recording.
Governing bodies shall apply reasonable standards and conditions in accordance
with applicable statutes and ordinances for the review and approval of
subdivisions. The governing body, within sixty days of application for final approval
of the subdivision plat, shall determine whether the subdivision conforms to its
comprehensive plan and shall give consideration to the possible burden on public
improvements and to a balance of interests between the proprietor, future
purchasers, and the public interest in the subdivision when reviewing the proposed
subdivision and when requiring the installation of public improvements in
conjunction with approval of a subdivision. The governing body shall not issue
final approval of a subdivision plat unless the subdivision plat conforms to sections
354.6, 354.11, and 355.8.
Ames Municipal Code Section 23.303(3) states as follows:
(3) City Council Action on Final Plat for Minor Subdivision:
(a) All proposed subdivision plats shall be submitted to the City Council for review
and approval in accordance with Section 354.8 of the Iowa Code, as amended or
superseded. Upon receipt of any Final Plat forwarded to it for review and approval,
the City Council shall examine the Application Form, the Final Plat, any comments,
recommendations or reports examined or made by the Department of Planning
and Housing, and such other information as it deems necessary or reasonable to
consider.
(b) Based upon such examination, the City Council shall ascertain whether the Final
Plat conforms to relevant and applicable design and improvement standards in these
Regulations, to other City ordinances and standards, to the City's Land Use Policy Plan
and to the City's other duly adopted plans. If the City Council determines that the
proposed subdivision will require the installation or upgrade of any public improvements
to provide adequate facilities and services to any lot in the proposed subdivision o r to
maintain adequate facilities and services to any other lot, parcel or tract, the City
Council shall deny the Application for Final Plat Approval of a Minor Subdivision and
require the Applicant to file a Preliminary Plat for Major Subdivision.
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148
149
LINCOLN WAY
LINCOLN SW ING
HICKORY DR
MCDONALD DR
BEEDLE DR
DOTSON DR
FRONTAGE RD
Hy-Vee Subdivision, Second AdditionFinal Plat4018 & 4030 Lincoln Way
0 100 20050Feet ¯
Location Map
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ITEM #:27
DATE:07-08-25
DEPT:ADMIN
SUBJECT:ASSIGNMENT OF CELLULAR ANTENNA SITE LEASE
COUNCIL ACTION FORM
BACKGROUND:
In December 2014, the City leased a portion of its property at 600 S. Maple Avenue to Verizon
Wireless for the construction and operation of a cellular antenna. City staff received a letter
from VB Acquisitions, LLC, dated June 24, 2025, indicating that Verizon Wireless has entered
into an agreement with it to lease, operate, and manage this site.
The City's lease agreement with Verizon Wireless requires the City's written consent to any
sale, assignment, or transfer of the lease. The City's consent may not be unreasonably
withheld. VB Acquisitions has provided City staff with all the necessary documents to process
future payments and receive notices from the City.
ALTERNATIVES:
1. Consent to the assignment of the lease agreement with Verizon Wireless to VB
Acquisitions, LLC.
2. Refer this item to staff for further information.
CITY MANAGER'S RECOMMENDED ACTION:
Cellular antenna site acquisitions, mergers, and assignments occur from time to time with the
sites the City leases to wireless companies. The assignee for this site, VB Acquisitions, LLC,
has provided City staff with the necessary information to conduct business in the future.
Therefore, it is the recommendation of the City Manager that the City Council adopt Alternative
No. 1, as described above.
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To:Mayor and City Council
From:Nolan Sagan, Sustainability Coordinator
Date:July 8, 2025
Subject:FY 2024/25 Climate Action Plan Update
Item No. 28
MEMO
Since the Climate Action Plan was accepted by City Council in June 2023, staff
have worked diligently towards the goals set out in the plan. This includes major
greenhouse gas reductions in six focus areas, or big moves. Milestones leading
to this point include:
July 2010 - The City contracts with Iowa State University for 25% of ISU's
Director of Sustainability’s time. (This contract was terminated once the City
hired the first full-time Sustainability Coordinator)
August 2020 - The City completes its first community-wide greenhouse gas
inventory.
June 2023 - The Climate Action Plan is accepted by City Council.
January 2024 - Staff issued a report outlining seven initial action steps from
the Climate Action Plan.
July 2024 - City adds a new full-time Sustainability Coordinator position.
The attached presentation on July 8 will focus on the Climate Action Plan
and six big moves, including progress made to date and goals for the next
year.
ATTACHMENT(S):
FY 2024-25 Climate Action Plan Update.pptx
City Clerk's Office 515.239.5105 main
515.239.5142 fax
515 Clark Ave. P.O. Box 811
Ames, IA 50010
www.CityofAmes.org
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FY 2024/25 Climate Action Plan Update
July 8,2025
153
6 Big Moves
31 Strategies
Climate Action Plan
154
1. Renewable Energy Generation
•Progress
•Enhanced solar rebates
•SunSmart community solar
•Looking ahead
•Investments in new renewable and
thermal generation
2023 AMES Iowa National
% Renewable 15%60%16%
% Coal 0%24%16%
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2. Building Retrofits
•Progress
•Smart Energy rebates for Electric
customers
•Looking ahead
•Pay As You Save feasibility study is
ongoing
•Rural Energy Savings Program
(RESP) application in July
•Advanced metering, time-of-use
rates
•Green Iowa AmeriCorps
•Energy audits & weatherization
156
Municipal Buildings
•Progress
•Facility energy audits project
•16 buildings
•Engineering analysis and energy efficiency
recommendations
•Solar and EV charging feasibility
•Looking ahead
•Use energy audits to prioritize retrofit projects
•Evaluate net-zero ready for all new municipal
buildings – Fire Station #2 planning includes net-zero
construction
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3. Net Zero Ready New Construction
•Progress
•Smart Energy Rebate - 9 new homes
incentivized in 2024
•Enhanced tax abatement program and
builder incentive
•Looking ahead
•Pilot project, in partnership with builder
•Harrison Welbeck development
158
Fleet
10 fully electric vehicles
19 hybrid electric vehicles
B100 program
11 snowplow trucks, 5 CyRide buses
EV Charging
158 MWh delivered in 2024 by
Over half a million EV passenger miles
New EV charging stations at City Hall, Water
Treatment, and WPC
Charging Smart program
Initial fleet electrification analysis
Multifamily EV charging
4. Reduce Vehicle Emissions
2
6
10
15
22/23 23/24 24/25 25/26
(estimated)
EVs in Municipal Fleet
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5. Active Transportation & Transit
•CyRide ridership continues to increase
each year since 2020, and ridership per
capita is among the highest in the nation.
•86 miles of bike and pedestrian
infrastructure
•Over $3 million planned investment
in bike and pedestrian infrastructure
over next 2 years
•Bicycle and Personal Transportation
Device ordinance in progress
•250 responses to recent public
survey
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6. Reduce Waste Emissions
•Progress
•Rummage Rampage – 433 tons diverted and $285,000
raised over 8 years
•Friday, July 25, to Saturday, Aug. 2
•Drop-off recycling - 100+ tons of new recycling in 2024
•Looking ahead
•Resource Recovery & Recycling Campus
•Community curbside recycling
•National Picture
•Current recycling rate: ~2%
•US average diversion rate: 32%
•~75% of waste is recyclable/compostable
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Grants & Funding Opportunities
City of Ames Climate Action Grants
•Community Grants - Approximately $40,000 awarded to
five grant projects
•Youth mini-grants - Six $500 youth mini-grants awarded
•Education and outreach on the 10-Year Pollinator
Plan, single-use plastic waste in scientific labs,
gardening, and food security
Federal Funding Opportunities
•EPA Community Change
•EPA Solid Waste Infrastructure for Recycling (SWIFR)
•Climate Smart Communities Initiative
•USDA Rural Energy Savings Program (RESP)
Spring 2025 Community Climate Action Grants
ACTORS Rooftop solar panels
Green Hills
Community On-site composting
Prairie Flower
Children’s Center Composting and garden beds
Seeds of
Sustainability
Repair Café tools and bike repair
station near downtown
UCC Heat pump and outreach events
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Education &
Outreach
•New and improved web pages
•Heat Pump and Solar Farm open house events
•25 speaking and tabling events
•Sustainable Ames Newsletter, with over 1,000
subscribers
•Collaboration with the Communications and
Outreach team
•Resilient Iowa Communities RIC-ognition award
•Rummage RAMPage
163
Looking ahead
Goals for 2025-2026
•Continue to explore Pay As You Save
•Pilot high-performance, net-zero housing
•Second round of community climate grants in October 2025
•Launch Green Iowa AmeriCorps weatherization
program
•Coordinate Smart Business Challenge
restructuring
•Leverage municipal energy audits to plan and
complete retrofit projects
•Methodically plan and implement fleet EV transition
164
ITEM #:29
DEPT:FIRE
July 8, 2025
Staff Report
PUBLIC NUISANCE ORDINANCE UPDATE
BACKGROUND:
In 2023, the City Council adopted Chapter 30 of the Municipal Code, the Public Nuisance
Ordinance. The ordinance went into effect on January 1, 2024. The new ordinance
consolidated existing ordinances into a single, easy-to-navigate document with consistent
enforcement methods. Additionally, three new regulations were introduced: 1) Grass Height on
owner-occupied properties (previously only applied to rental properties), 2) Dangerous Trees,
and 3) Structural Defects.
Staff has been utilizing the new ordinance for over a year now and were asked by the
City Council to provide an update regarding the effectiveness of the ordinance and
highlight any concerns encountered.
COMPLAINT NUMBERS:
In 2023, prior to the adoption of the Public Nuisance Ordinance, staff received 826
nuisance related complaints. In 2024, with the new Public Nuisance Ordinance in place,
staff received 996 complaints--a 21% increase. Attachment #1 reflects the case types
and number of complaints for 2024.
Approximately 19% of the complaints received (189) were unfounded, meaning the
property was not in violation of the ordinance at the time of inspection. Staff issued 15
citations (2%) due to non-compliance, of which 7 were for dangerous trees. In some
cases, the owner had a desire to work towards compliance, but did not have the available
funds, so they opted to be cited and have the trees removed through the abatement process.
CONTINUED CONCERNS:
A few concerns have been received from residents about issues that the new Code
does not currently address. These concerns are explained below. Supporting photos
can be found in Attachment #2.
Vermin
Staff receives complaints about neighboring properties that have conditions that harbor vermin
or allow vermin to exist. When staff originally drafted the Public Nuisance Ordinance, a
restriction on harborage of vermin was included. After public input was received, this language
was removed by the City Council. Those who spoke at the City Council meeting
questioned how vermin would be defined and what the term "conditions" means. Many
other jurisdictions do have restrictions on vermin habitats.
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Question: Does City Council want to prohibit conditions which harbor vermin or the presence
of vermin on the property?
Outdoor Storage
Previously, the Zoning Code prohibited the outdoor storage of any goods or materials for more
than 72 hours. Two separate code sections restricted the outdoor placement of indoor
furniture and/or appliances.
The current ordinance prohibits indoor furniture, appliances, and household items from being
placed outdoors, but it does not restrict any items that fall outside of the ‘indoor use’
category. For example, the outdoor storage of bicycles, lawn mowers, coolers, etc., not
specifically intended for indoor use cannot be regulated as they were under the previous
Zoning Code language. Complaints about this issue typically arise when there is an
abundance of items left outdoors (e.g., a single bicycle would not normally generate a
complaint).
Question: Does Council want to add provisions that would prohibit the Outdoor Storage of all
items?
Overgrown/Unmaintained Vegetation (not turf grass or noxious weeds)
Prior to January 1, 2024, the Municipal Code prohibited noxious weeds and did not restrict the
height of turf grasses, with the exception of rental properties which were restricted to 12 inches
in height.
The new ordinance continues to prohibit noxious weeds and restricts turf grasses on all
properties to 12 inches in height. It does not regulate either: 1) weeds that are not deemed
noxious by the State of Iowa or the City, or 2) grasses that are not considered turf grasses.
Staff continues to receive complaints about general overgrowth and lack of vegetative
maintenance.
Question: Does Council want to add language to the Code that would restrict vegetation types,
heights, or overgrowth? Noxious weeds and turf grasses over 12 inches in height would
continue to be prohibited.
Junked Vehicles
Junked vehicles continue to be prohibited from being kept on a property for more than 48
hours or up to 30 days if concealed, enclosed, or covered with a tight-fitting vehicle cover. This
standard has not changed, but staff continues to have difficulties determining if a vehicle is
junked because the criteria that constitute a junked vehicle often aren’t visible, or at least not
visible from the public way. The criteria for determining a Junked Vehicle can be found in
Attachment #3.
The concern from citizens seems to be more about vehicles parked in one place for an
extended period of time, whether junked or not. Previously, the Code prohibited operable
vehicles from being stored for more than 15 days. This was removed from the Code after
public input and concerns over the ability to enforce on something for 15 consecutive days.
Question: Does Council want to restrict the length of time vehicles can be parked on private
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property without moving?
Question: Does Council want to revise any of the criteria for defining a Junk Vehicle?
Items in Right-of-Way
Staff has encountered different situations where the right-of-way is used for storage or living
purposes and has struggled to find an effective enforcement practice. There have been a few
cases in which a person is living in a vehicle that is parked on the street and personal
belongings are left outside of the vehicle. Staff has posted notice on the vehicle that the items
need to be removed, but does not have a process for removing and safekeeping the items if
they are not voluntarily removed.
Alternatively, there are situations where items are kept on the street and staff does not know to
whom the items belong. These types of items include non-motorized equipment, tractors,
boats, household items, etc.
Question: Does Council want to prohibit any items from being placed in the ROW and
establish a removal process for said items?
Recreational Vehicles
The current ordinance allows one travel trailer, recreational vehicle, boat, or boat trailer to be
stored (over 72 hours) on private property in the rear yard or wholly in the side yard. In
addition, it allows any recreational vehicle to be parked (up to 72 hours) in the driveway.
Staff has met resistance to this standard primarily during the camping season (April through
October). Many residents have expressed interest in an exception to allow their recreational
vehicle to be stored on the driveway when not in use from April through October.
Question: Does the City Council want to create an exception as outlined above?
Legal Concerns
In addition to the Code concerns, there are also some legal concerns staff continues to
encounter.
1. Staff is limited to enforcing only violations they are able to view from the public way. Staff
cannot enter private property without the owner ’s permission to view potential violations.
An administrative search warrant would be required to be obtained from the Court to
enter private property. Staff can view the property from a neighboring property with
permission from that property owner.
2. There have been a few instances where staff has been unable to contact the property
owner. Attempts to serve citations have failed, even by local law enforcement. Citations
are primarily issued so that staff can request permission from the Court to enter the
property and abate the violation. This cannot happen when the citation is unable to be
served. In short, an owner could ignore attempts at service leaving little to no recourse
for violations.
3. The legal process offers little recourse when a citation is left unpaid. Legally, a person
can be found to be in contempt of Court by not paying the fine, but there still is no
penalty for that unless a judge is willing to sentence them to jail time. It is unlikely this
would occur, so typically the citation, and the Court costs paid by the City to file, are left
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unpaid.
Compliance Efforts
Voluntary compliance is staff’s primary goal and has proven to be quite effective, since
less than two percent of complaints result in a citation. As previously stated, citations are
primarily issued when staff is unable to achieve compliance through normal efforts. Of the 15
citations issued, two have been unable to be served and three have agreed to the citation
because they lacked the funds to comply. They understand that the City will request
permission to abate and the associated costs will be assessed to their property which they can
pay off over 10 years. In these cases, the citations are being used as a mechanism for
compliance in the form of a loan.
Additionally, staff would like clarification and direction regarding when and at what
cost is it appropriate to abate a violation. For example, a homeowner has an excessive
amount of peeling and chipping paint. Compliance in this case would require the home to be
repainted or sided. If the owner is unable to comply and a citation is issued, should staff
request abatement (permission to paint the house)? The alternative would be to issue a
citation and then cite again if the property does not come into compliance. Should staff tow a
recreational vehicle that is not parked in an approved area? Should staff remove several
diseased ash trees in a wooded back yard at a cost of nearly $10,000?
Question: Is Council interested in exploring the establishment of a grant or loan program to
help with abatement so that owners have an option other than a citation?
Question: What level of compliance is Council wanting to have staff achieve through
abatement? Is there a monetary threshold?
Complaint Process
Staff currently operates primarily on a complaint-only basis. There is some proactive
enforcement done in the Campustown neighborhoods to help control garbage and furniture
concerns, but most of the opened cases have had complaints filed. Complaints are received
by phone, email, mail, Ames on the Go, or in person. Ames on the Go has been a convenient
mechanism for reporting because citizens can log the complaint in the app, include a photo
and geocode the location. Since implementing Ames on the Go, the number of complaints has
more than tripled.
Although the app has proven useful, it may have the effect of making it too easy to file a
complaint. Last summer, one citizen used Ames on the Go to file nearly 100 complaints in a
short period of time (over 60 in one day) and another citizen submitted nearly 80. Together,
these two complainants account for 18% of the total complaints received in the year. Staff
believes one of these complainants may have been the subject of a complaint, prompting them
to seek out reportable violations. This created a philosophical struggle for staff since it was
essentially proactive enforcement. The complaints could not be ignored, but staff was aware
that the complaints were not initiated out of true concern to a neighbor.
The Council may recall that in 2024, staff presented Council with a similar issue related to
sidewalk complaints. Sidewalk complaints are occasionally made anonymously via letter or
phone, and these complaints would be investigated. The sidewalk complaint section of Ames
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on the Go requires a registered user to make the complaint, but the issues are not posted on
the map. City staff is able to see the registered user information. Complaints logged under the
"other" category, however, do not require registered user information in order to be posted.
Question: Should staff continue to enforce reactively or would Council like to implement
proactive enforcement?
Question: Should there be restrictions on filing anonymous complaints?
Vacant and Abandoned Structures
City Council received a staff report on November 5, 2024, regarding vacant and abandoned
structures. The report highlighted efforts from several other jurisdictions in regulating vacant
and abandoned structures (See Attachment #4).
These options included adding abandoned structures in the nuisance ordinance, creating a
vacant structure registration program, and utilizing State Code to take title to the property.
Council requested this item be placed on a future workshop agenda. Staff is including it in this
report as a discussion point since it shares many of the same concerns already raised within.
Question: Does Council want to add language to the Code that would regulate vacant and
abandoned structures?
Summary of Concerns/Direction Needed
The below list includes concerns raised throughout this report that Staff would like the
Council’s input on:
1. Does City Council want to prohibit conditions which harbor vermin or the presence of
vermin on the property?
2. Does Council want to add provisions that would prohibit the Outdoor Storage of all
items?
3. Does Council want to add language to the Code that would restrict overgrowth of
vegetation in addition to the prohibition of noxious weeds and turf grasses over 12 inches
in height
4. Does Council want to restrict the length of time vehicles can be parked on private
property without moving?
5. Does Council want to revise any of the criteria for defining a Junk Vehicle?
6. Does Council want to prohibit any items from being placed in the ROW and establish a
removal process for said items?
7. Does Council want to create an exception to allow RVs to be parked in a driveway for
more than 72 hours from April to October?
8. Is Council interested in exploring the establishment of a grant or loan program to help
with abatement so that owners have an option other than a citation?
9. What level of compliance is Council wanting to have staff achieve through abatement? Is
there a monetary threshold?
10. Should staff continue to enforce reactively or would Council like to implement proactive
enforcement?
11. Should there be restrictions on filing anonymous complaints?
12. Does Council want to add language to the Code that would regulate vacant and
abandoned structures?
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STAFF COMMNENTS:
Overall, it has been very helpful to have all of the code sections that were previously
spread through the Municipal Code in one section with the same fine structure and
enforcement process. The concerns noted above are the result of customer concerns
that that staff has not been able to resolve through the current ordinance. Staff would
like direction from the City Council regarding each item listed above. For any changes
that are desired, the staff will return at a later date with proposed language to address
each concern.
ATTACHMENT(S):
Attachment 1.docx
Attachment 2.docx
Attachment 3.docx
Attachment 4
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Attachment A
171
Vermin Conditions
Outdoor Storage
172
173
Overgrown Vegetation (not grass and not noxious weeds)
174
175
176
Junked Vehicles
177
178
Items In ROW
179
180
RV In Driveway
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Junked Vehicle Concerns
Code Sections
A junked vehicle is currently defined in Chapter 30 as:
Junked Vehicle. Any vehicle, trailer or semitrailer which because of any one of the
following characteristics, constitutes a threat to the public health, welfare and/or safety:
a) That has been rendered inoperable because of a missing or broken
windshield or window glass, fender, door, bumper, hood, steering wheel,
driver’s seat, trunk, fuel tank, two or more wheels, engine, drive shaft,
differential, battery, generator or alternator or other component part of an
electrical system, any component or structural part, or lack of current
registration;
b) That has become the habitat of rats, mice, snakes or any other vermin or
insects;
c) That is being used for storage purposes;
d) That its condition constitutes a threat to the public health or safety of the
public;
e) That contains gasoline or any flammable fuel and is inoperable.
Inoperable. Not capable of being used or operated as a motor vehicle.
Chapter 30 declares junked vehicles public nuisances:
30.5(21) Junked vehicles stored outdoors on private property for more than 48 hours.
Exceptions:
a) Junked vehicles stored within a garage or other enclosed structure.
b) One (1) junked vehicle per property may be stored outdoors for no
more than 30 days cumulative per vehicle per calendar year in
compliance with Ames Municipal Code Section 29.304(3) Prohibited
Uses when concealed and enclosed behind an opaque wall at least six
feet in heigh, or completely covered by a tight-fitting opaque cloth
vehicle cover or tight-fitting cloth tarpaulin.
c) Junked vehicles stored upon the premises of a duly authorized salvage
yard or junk yard and meeting the requirements of the Ames Municipal
Code.
Concerns
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1. Many of the vehicle components that render a vehicle inoperable are not visible
(fuel tank, engine, drive shaft, batter, etc.). The only way to verify these
components are present would be for the owner to voluntarily show staff or for
staff to obtain a search warrant from the court to enter the property and
investigate the vehicle. The presence of jacks under a vehicle do not prove
inoperability.
2. Enforcement can only be conducted from the public way or a neighboring
property with that owner’s permission. Many vehicles are situated in a way that
staff are unable to verify any of the criteria to render the vehicle junked.
3. Lack of current registration is one component that can render a vehicle
inoperable. If this is the only thing the vehicle is lacking, the owner is able to
update registration and keep the vehicle in place. This does not resolve the
complainant’s concern regarding the vehicle so is it necessary to require?
4. Many of the complaints staff receive are regarding the presence of the vehicle in
one spot for an extended period of time. Typically, these vehicles do not meet the
criteria to be junked, or, if they do, it is due to lack of registration which can be
resolved without moving or changing the vehicle. Under the previous ordinance,
vehicles were prohibited from remaining in a driveway without moving for more
than 72 hours. This standard was removed after much debate and public input.
Questions
1. Should the criteria for a junked vehicle be changed so that components have to
be visible from the exterior (remove all references to interior components)?
2. Is the City Council supportive of having staff utilize administrative search
warrants to verify a vehicle’s status?
3. Should current registration continue to be a requirement for an operable vehicle
parked in a driveway? If there is not a prohibition on storage time in the driveway
does requiring current registration make sense? Some owners choose not to
register vehicles while the primary driveway is away or unable to operate the
vehicle, but the vehicle is still in an operable condition.
4. Does City Council want to revisit the storage timeframe for vehicles parked in a
driveway?
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ITEM #
Staff Report
VACANT AND ABANDONED
STRUCTURES
November 5, 2024
BACKGROUND:
At the October 22nd City Council meeting, the Council discussed an email from Jennifer
Harris regarding the property located at 913 Carroll Avenue. Ms. Harris’ email refers to
the property as a ‘nuisance’ and ‘abandoned’ and has requested the Council look into an
ordinance addressing vacant and abandoned properties.
CURRENT CODE:
The Public Nuisance Ordinance (Chapter 30) that went into effect on January 1, 2024
requires unoccupied buildings to be secured. It does not prohibit the existence of
unoccupied or abandoned structures. In the case of 913 Carroll, the property is
unoccupied but not abandoned. Staff has been in communication with the property owner
and is working with him to resolve the complaint of items stored outdoors. There was an
additional complaint of groundhogs at the property which is also not a violation of the
Municipal Code. The owner recently took advantage of the free yard waste day and
removed much of the overgrown vegetation from the front of the property and painted the
front door.
OTHER JURISDICTIONS:
Staff reviewed several jurisdictions in the metro area and found that many jurisdictions
similar to Ames prohibit abandoned buildings within their nuisance ordinances in some
manner.
Des Moines
The City of Des Moines has a registration program for vacant structures. Their ordinance
requires all vacant structures to register and submit an $87.50 application fee. The
registration information requires the person responsible to reside within Polk, or a
contiguous county, and provide their contact information. If they do not reside within that
area, they must submit information for a contact over 18 that has responsibility for the
property. This property manager must agree to inspect the property every 30 days to
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2
verify code compliance and to submit notice to the City if not in compliance. They must
begin abating the issue within ten days and be in compliance within 30 days. Inspections
completed by the City to verify compliance incur an additional inspection fee of $87.50 for
the first inspection and $103 for subsequent inspections.
Iowa City
Iowa City was also found to have a vacant property registration ordinance similar to Des
Moines. Their ordinance includes a registration fee of $50 and an annual inspection fee
of $80. Iowa City also declares abandoned and/or vacant structures a public nuisance
and allows for abatement of such.
West Des Moines
The City of West Des Moines deems any abandoned building a nuisance and allows
abatement of such nuisances, though it is not clear how an abandoned building is abated.
Additionally, the City has a program for the registration of properties that have been the
subject of foreclosure. Like the City of Des Moines, this registration requires a local
contact responsible for keeping the property in compliance with the Municipal Code. Staff
was unable to find any other ordinances prohibiting vacant structures which have not
been subject to foreclosure.
657A
Chapter 657A of The State Code of Iowa regulates abandoned buildings and gives the
ability for local jurisdictions and counties to petition the court for ownership of the property
for the purpose of preservation or abatement. ‘Abandoned’ is defined as:
657A.1.1 “Abandoned” of “abandonment” means that a building is
vacant, or is occupied only by trespassers, and in violation of the housing
code or building code of the city in which the property is located or the
housing code or building code applicable in the county in which the property
is located if outside the limits of a city.
Once a complaint is received of an abandoned property, the City must make an inspection
of the exterior of the structure. If the City determines that the structure is likely abandoned,
they must notify the owner to request an inspection of the interior. In the event an owner
refuses or contact cannot be made, the City must obtain an administrative search warrant
to enter. If the City determines that the property is a public nuisance and/or is abandoned
they may request the court file an injunction requiring the owner to correct the nuisance
or deem it abandoned. If this is unsuccessful, the court can appoint a receiver to abate
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3
the issues.
Alternatively, a city or county can petition the court to enter judgment awarding the title to
the abandoned property to the city or county. The Court uses the following criteria to help
determine if the property is abandoned:
o Whether taxes or special assessments are delinquent
o Whether utilities are currently provided
o Whether the building is unoccupied by the owner
o Whether the building is fit for occupancy in accordance with the local
housing/building code
o Whether the building is exposed to the elements to such a point it is
causing deterioration
o Whether the building is boarded up or otherwise unsecured
o Past efforts to rehabilitate the building and grounds
o The presence of vermin, accumulation of debris, and uncut vegetation
o The effort expended by the City to maintain the building and grounds
o Past and current compliance with orders of the housing or code official
o Any other evidence the court deems relevant
In lieu of the above criteria, the Court may accept evidence that all parties have been
properly notified and have consented to an order awarding title to the city. If the court
finds that the property is abandoned, they can then award title, free and clear, to the
petitioner.
After the title is awarded, the City must act to abate the nuisance. These actions could be
in the form of demolition, property sale, or any other actions to return the property to a
compliant state (mowing, replacing windows, securing the structure, etc.). The costs
associated with bringing the property into compliance would incurred by the City and then
ideally recovered when the property is able to be sold. However, it’s possible the costs
will not be realized for several years. The process utilized after the title is obtained is
explained further in specific case examples later in this report.
Other Options
Staff found several other jurisdictions including Johnston, Waukee, Urbandale and
Altoona that utilize State Code 657A to help determine if a property is abandoned . Their
codes specifically prohibit, or declare as public nuisances locally, properties that meet the
definition of ‘abandoned’ in 657A. Properties that fall into this category are then enforced
through the local ordinance to obtain compliance.
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Some cities, such as Iowa City and Cedar Falls have created their own definitions and do
not refer to 657A.
Iowa City
‘Abandoned/Vacant Building: Any building or portion of a building which is:
a) unoccupied and unsecured; or b) unoccupied and secured by means
other than those used in the design of the building; or c) declared a
dangerous building under the uniform code for the abatement of dangerous
buildings; or d) unoccupied and unfit for occupancy as determined by a
government agency; or e) unoccupied and has housing and building code
violations; or f) unoccupied for a continuous period of time over one hundred
eighty (180) calendar days.’
Cedar Falls
Declares ‘Unoccupied buildings or unoccupied portions of buildings which
are unsecured or abandoned’ as a public nuisance. This is very similar to
Ames where we declare ‘Unoccupied buildings or unoccupied portions of
buildings which are unsecured’ as a public nuisance. Ames does not include
the word abandoned.
Staff was unable to find ordinances for some cities including Waterloo, Bondurant and
Ankeny. If such ordinance does exist, it was not included in the typical chapters that were
reviewed. Staff did reach out to Ankeny for clarification but has not received a response.
SPECIFIC EXAMPLES
913 Carroll
The property that sparked the request for this staff report is located at 913 Carroll Avenue.
A recent complaint cited concerns with items stored outdoors and groundhogs creating a
habitat at the property. Staff worked with the owner to resolve the outdoor storage issue
but is not able to address the groundhog concern because there is no ordinance
prohibiting the presence of groundhogs or conditions that create a harbor for groundhogs.
The property does not meet the criteria to be a public nuisance because, while not
occupied, it is secured. It is also not abandoned because the owner has been responsive
to correspondence from staff. Without a change in the ordinance, there is no way to
compel the owner to regularly occupy the structure or inspect for maintenance code
compliance.
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3323 Tripp
In May of 2024, staff was made aware that the property at 3323 Tripp was without water
or electricity. Subsequently, the property was declared unfit for habitation and all
occupants were required to vacate the structure. Once vacated, the property was left
unsecured and was declared dangerous on July 1st. Staff boarded the windows and doors
to secure the structure from entry. At the August 5th meeting of the Building Board of
Appeals, the Board granted the City authorization to abate the violations and/or demolish
the structure in accordance with Chapter 5 of the Ames Municipal Code.
The owners of the property are both deceased so staff contacted a few of the owner’s
family members and found that there was no estate and that the presence of any will was
unknown. The lack of a living owner or estate has posed some major challenges with
enforcement. The Legal Department has worked to identify other possible heirs, but
cannot, with confidence, confirm that all possible heirs have been identified. This leaves
concerns with demolition since an unknown heir could claim they were not notified and
had interest in the property prior to demolition, essentially leaving the city to pay the
demolition costs and maybe more.
Staff has prepared information to submit to the court requesting title through 657A. The
intent would be to obtain the title and sell the property to someone with interest in
rehabbing or demolishing the structure. There are concerns with the potential for
additional liens and the ability to produce a clear title with the uncertainty of heirs which
could delay a sale. If the city were to obtain the title and the sale was delayed for a few
years, the city would be responsible for maintain the property. In this case, staff would
request direction on whether Council would prefer to demolish the structure and incur the
cost or to allow the structure to remain until the property is able to be sold. The city would
also be required to pay for lawn maintenance and snow removal until the property can be
sold.
201 Dotson
The property owner of 201 Dotson passed away in the Spring of 2023. Since then, the
property has been vacant and not maintained. Staff secured the property from entry in
the Fall of 2023 once they were made aware the structure was vacant and unsecured.
Many efforts have been, and continue to be, made to identify possible heirs of the owner.
Again, without an estate it is difficult to establish interested parties.
Staff has the same concerns with this property as with 3323 Tripp with the major
difference being the property has not been declared dangerous and is not subject to
demolition. It is likely staff will petition the court for the deed in the near future , but, due
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to the concerns above, may not be able to sell the property until the potential for additional
liens and heirs has passed (approximately 5 years since date of death). Staff would be
required to maintain the property until a sale was possible and would anticipate recovering
the maintenance costs through the sale.
Several communities have been successful in utilizing 657A to address abandoned
properties. However, staff has been unable to find a community that has done so on a
property in which the owners were deceased and there was no estate. While not
impossible to accomplish, this hurdle does present some scenarios that could be costly
for the city and should be taken into consideration.
Should the Council have interest in adopting an ordinance that will regulate vacant
and/or abandoned properties, they will also want to consider the following:
o The length of time before a property is deemed vacant
o The difference between ‘vacant’ and ‘abandoned’
o Whether the property is listed for sale
o Will this encompass residential, commercial and industrial
o Does it have a current building permit
o What the penalty will be and if the City assumes that cost (boarding
windows, securing locks, etc)
NEXT STEPS
Provided City Council has interest in an ordinance regulating vacant and abandoned
structures, staff recommends a workshop to talk through the many details and options
within such an ordinance. One of the most important questions to answer will be how far
Council is willing to go to bring a structure into compliance with a new ordinance.
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ITEM #:30
DATE:07-08-25
DEPT:PW
SUBJECT:SOLID WASTE DISPOSAL AGREEMENT WITH CARROLL COUNTY
COUNCIL ACTION FORM
BACKGROUND:
The City is pursuing a new approach for the disposal of solid waste. This approach involves
establishing a new Resource Recovery and Recycling Campus (R3C) to receive solid waste,
recyclables, and yard waste. Under this new approach, the solid waste would be consolidated
and transported to a landfill for disposal; recyclable materials would be forwarded to recyclers;
yard waste material would be either composted on site or hauled off-site for disposal.
A key component of this new approach is the final disposition of municipal solid waste (MSW)
in a landfill. The City currently utilizes Boone County Landfill as the site for final
disposition of the City's solid waste. However, the capacity of that landfill is limited, and
it is necessary to secure disposal rights in an alternate facility. The City has negotiated
an extension of rights to the Boone County Landfill through June 2027, while the City
identifies a new permanent site and transitions away from waste-to-energy.
Staff explored a variety of options for alternate partnerships. On December 10, 2024, City
Council authorized staff to submit an Intent to Negotiate letter to the Carroll County
Solid Waste Commission and to develop terms for a long-term agreement for the
disposal of MSW. Carroll County Landfill contains ample future space, is within a reasonable
driving distance, and importantly, shares the City's interest in mutual partnerships, waste
reduction, and landfill diversion.
Staff prepared and presented an agreement to Carroll County that includes the following
highlights:
The agreement term extends through June 30, 2047. Since there is a period in
which the City will remain in Boone County's planning area for waste disposal,
most of the disposal provisions of the agreement with Carroll County will only be
in effect once the City's agreement with Boone County terminates.
Tipping fees for MSW are $32.00 per ton through June 30, 2028 , with a 2% annual
escalation.
The City is responsible for the Iowa Department of Natural Resources (DNR) Solid
Waste Tonnage Fee payable to the State of Iowa. This fee is variable based upon
the amount waste that is diverted from landfilling through actions such as
recycling and metal recovery. The fee is currently set at $2.60 per ton.
The Carroll County Solid Waste Management Commission may elect to accept
MSW from the R3C prior to July 1, 2027, if the expansion of a new landfill cell is
ready to accept waste.
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The agreement provides a method to further collaborate for mutual benefit
including backhauling of recyclable materials from Carroll County to the R3C for
greater collating of materials and maximizing the marketing of recyclable
commodities.
The Carroll County Solid Waste Management Commission voted on June 17, 2025, to
negotiate an agreement with the City of Ames. Staff from both the City of Ames and the
Carroll County Solid Waste Management Commission have worked to prepare an agreement
that is acceptable for the final disposition of MSW from the R3C. This agreement is now being
presented to City Council for approval.
The Carroll County Solid Waste Management Commission is planning to have a special
meeting on July 15 to approve the agreement as presented to City Council. This step is
necessary to ensure that the agreement is fully executed prior the City of Ames closing
on the properties along Freel Drive on July 18, 2025. Unless the City Council directs
staff otherwise, the closing for the Freel Drive property transactions will take place as
scheduled on July 17.
With this agreement in place, the disposal cost portion of the operating expenses for
the R3C is now settled. As staff reported to the City Council on June 24, 2025, it is
estimated that the agreement with the Carroll County Solid Waste Management
Commission, along with the anticipated operating and capital costs of the R3C, result
in an FY 2027/28 tipping fee of $95.11 at the R3C.
The next step is for staff to finalize the terms for new agreements with each of the
partnering communities and agencies that make up the Resource Recovery System.
Historically, Ames has served as the entity responsible for the disposal of solid waste for each
of these partners. As the City transitions away from the existing Resource Recovery System,
revised agreements with these partners will be necessary. These revisions will address the
new model of waste disposal, and importantly would extend the duration of the agreements,
allowing for the City to plan for the amounts to be disposed of and the repayment of the debt
obligations.
ALTERNATIVES:
1. Approve the Solid Waste Disposal Agreement with Carroll County, Iowa Solid Waste
Management Commission.
It should be noted that the agreement will not be finalized until the Carroll County
Solid Waste Management Commission approves the document which is scheduled
to occur at its special meeting on July 15.
2. Direct staff to make changes to the agreement.
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CITY MANAGER'S RECOMMENDED ACTION:
The agreement for landfilling of MSW is a critical component of the R3C operations. A
long-term agreement with the Carroll County Solid Waste Management Commission
has been negotiated, securing the future of the final disposition of MSW from Ames and
its partner communities. This agreement represents a vital step in the development of
the R3C project. Therefore, it is the recommendation of the City Manager that the City
Council adopt Alternative No. 1, as noted above.
ATTACHMENT(S):
Final Agreement - COA and Carroll County for waste disposal July 8, 2025.pdf
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CARROLL COUNTY, IOWA, SOLID WASTE MANAGEMENT COMMISSION
CITY OF AMES, IOWA
SOLID WASTE DISPOSAL AGREEMENT
July 8, 2025
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AGREEMENT
This Agreement is entered into this _____ day of __________, 2025, between the Carroll County
Solid Waste Management Commission (Commission) with main offices located at 19111
Kittyhawk Avenue, Carroll, Iowa, 51401, and the City of Ames, Iowa, (Ames), with main offices
located at 515 Clark Avenue, Ames, Iowa, 50010.
RECITALS
WHEREAS, the City of Ames is responsible, through 28E intergovernmental agreements, for the
processing and disposal of solid waste for itself and partnering agencies and communities within
Story County, Iowa; and,
WHEREAS, the City of Ames does not operate a sanitary disposal project for the final disposal of
solid waste for its residents and partners, but rather contracts with a separate solid waste agency
for the final disposal of solid waste; and,
WHEREAS, since 1975, the City of Ames has operated a Resource Recovery System, whereby
solid waste is received, recyclable materials are removed, usable portions of the processed material
is converted into a supplemental fuel for the City’s Power Plant boilers, and the remaining portion
is landfilled; and,
WHEREAS, the City of Ames intends to cease the use of processed solid waste as a supplemental
boiler fuel, and will construct and operate a Resource Recovery and Recycling Campus where
solid waste will be processed to remove recyclable materials before the remaining portion is
landfilled; and,
WHEREAS, the Carroll County Solid Waste Management Commission owns and operates a
sanitary disposal project (i.e., a landfill) according to State and federal law, which has sufficient
capacity and resources to provide for the final disposition of the City of Ames’ and its partnering
agencies’ and communities’ waste; and,
WHEREAS, through joint cooperation, the Carroll County Solid Waste Management Commission
and the City of Ames seek to engage in a partnership to reduce the volume of landfilled material
and use their combined resources to reuse, process, and recycle waste in a manner that satisfies the
fiscal and environmental interests of both parties; and
WHEREAS, the Carroll County Solid Waste Management Commission and the City of Ames
desire to enter into a long-term agreement pursuant to these objectives;
NOW, THEREFORE, in consideration of the mutual promises contained herein, the Carroll
County Solid Waste Management Commission and the City of Ames agree as follows:
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ARTICLE I
A. Definitions. For the purposes of this Agreement the following definitions shall apply:
Acceptable Waste means Solid Waste or other state- or federally- regulated materials
currently accepted by the Commission for final disposal at a Commission facility.
Acceptable Waste currently includes asbestos and medical (non-infectious) wastes which
are subject to Iowa Department of Natural Resources (DNR) special waste authorization
requirements.
Agreement means this Agreement between the Commission and Ames covering conditions
for the disposal of solid waste and other acceptable waste.
Cleanup Costs means costs incurred in the mitigation of damages from a hazardous
condition or the cleanup of a hazardous substance involved in a hazardous condition. The
terms “hazardous condition” and “hazardous substance” are assigned the meanings set
forth in Section 455B.381, Code of Iowa (2025).
Commercial Hauler means any individual or business licensed or contracted in the City of
Ames or in any of the jurisdictions that are members of the Resource Recovery System
operated by the City of Ames, to collect Solid Waste within the City of Ames or the
Resource Recovery System member jurisdiction(s) and transport it to the Resource
Recovery and Recycling Campus, or the member jurisdictions themselves when
transporting their own solid waste to the Resource Recovery and Recycling Campus.
Commission means the Carroll County Solid Waste Management Commission formed
pursuant to an intergovernmental agreement under Section 28E of the Code of Iowa.
DNR means the Iowa Department of Natural Resources.
DNR tonnage fee means the tonnage fee created by the Iowa Legislature and paid by the
City of Ames.
Hazardous Waste means waste defined in Section 455B.411, Code of Iowa (2025) or
source, special nuclear, or by-product materials as defined in the Atomic Energy Act of
1954, as amended. Hazardous waste shall be further defined to mean and include a solid,
semisolid liquid, liquid or contained gaseous material that either is listed in 40 C.F.R., part
261.22, or exhibits any of the characteristics of ignitibility, corrosivity, reactivity or EP
toxicity as defined in 40 C.F.R., parts 261.20 through 261.24 or as included by definitions
within state or local law or ordinance, and successor provisions, including explosives and
radioactive, toxic, pathological, biological, and other hazardous wastes that require special
handling in their collection, treatment, storage, or disposal, and containers used for such
products; materials that, when burned, would release hazardous gases, fumes or particles
into the atmosphere; any radioactive materials; and paints, acids, caustics, poisons and
drugs.
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Landfill means the sanitary landfill, Iowa DNR permit #14-SDP-01-74, owned and
operated by the Carroll County Solid Waste Management Commission.
Liability means the legal responsibility accruing to the Commission and/or the City of
Ames for the prevention or cleanup of environmental contamination caused by the disposal
of solid waste in the Commission Landfill.
Permit means permit #14-SDP-01-74 issued by the Iowa Department of Natural Resources
to the Commission which allows the Commission to operate solid waste management and
disposal facilities.
Recyclable materials mean newsprint, corrugated cardboard, high-grade paper, container
glass, iron, steel, copper, aluminum, high-density polyethylene (HDPE) and polyethylene
terephthalate (PET) plastic containers, textiles, and any other collected material in the City
of Ames’ recycling program in the future.
Resource Recovery and Recycling Campus means a facility operated by Ames for the
collection of solid waste from Ames and its partnering units of state and local government,
where once delivered, some or all of the solid waste is consolidated into Transfer Trucks
for delivery to and final disposal in the Landfill.
Self-hauler means any individual transporting solid waste generated only by that
individual’s residence or place of business to the Resource Recovery and Recycling
Campus.
Solid Waste means garbage, rubbish, and other similarly discarded solid or semi-solid
materials, including but not limited to such materials resulting from residential, industrial,
commercial, agricultural, and domestic activities but not including Hazardous Wastes.
Solid Waste tipping fee means that fee established by the Commission that is charged for
the disposal of other Acceptable Wastes delivered to the Landfill for final disposal. For the
purposes of this Agreement, it is understood that the Solid Waste tipping fee is as set forth
in the Agreement and covers the services described herein.
Transfer Truck means a truck and/or trailer transporting Solid Waste from the Resource
Recovery and Recycling Campus to the Commission Landfill for final disposal.
Unacceptable Waste means any Hazardous Wastes or any waste that currently is banned by
state or federal law from final disposal in landfills or other wastes as mutually agreeable.
B. It is understood that the City of Ames, through 28E intergovernmental agreements with
units of state and local government geographically located within Story County, Iowa, is
responsible to provide for the solid waste disposal of those units of state and local
government, and the solid waste transported to the Commission’s facilities for disposal as
described in this Agreement shall consist of solid waste from Ames and its partnering units
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of state and local government, all of which, for the purposes of this Agreement, shall be
treated as if it is solid waste from the City of Ames.
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ARTICLE II
DELIVERY AND DISPOSAL OF ACCEPTABLE WASTE
A. Ames shall have access to the Landfill for delivery of Acceptable Waste during the days
and hours the Landfill is open for Carroll County residents and haulers. The Commission
agrees to provide Ames with the scheduled days and hours of operation, and to notify Ames
of any anticipated modifications to the schedule as soon as practicable once the need for a
schedule change is known.
1. It is understood that from time to time, it may be necessary for the hours of
operation of the Landfill to be temporarily modified due to weather conditions,
reasons of safety, or other exceptional circumstances. Such schedule changes shall
be solely up to the judgment of the Commission or its designated staff person, who
shall promptly notify Ames of the need for the change and its duration.
2. In the event Ames requests the right to deliver Acceptable Waste to the Landfill
outside of scheduled hours of operation, the Commission shall make a reasonable
effort to accommodate the request, provided that (1) Ames provides advance notice
of the request and (2) compliance with the request does not violate the
Commission’s permit. Ames agrees to reimburse the Commission for any expenses
incurred by the Commission in accommodating the request, provided the
Commission furnishes Ames with an estimate of the costs in advance of the
delivery.
B. Acceptable Waste shall be delivered to the Landfill in a covered vehicle. All haulers
delivering Ames’s waste shall be required to collect and properly dispose of any Solid
Waste that may fall from their vehicle due to a violation of this requirement.
C. The Commission agrees to provide and operate scale facilities for the weighing of Ames
Transfer Trucks up to 96,000 pounds gross vehicle weight. The Commission shall ensure
that the scale meets any and all accuracy requirements adopted or enforced by the Weights
and Measures Bureau of the Iowa Department of Agriculture and Land Stewardship and
shall be maintained in good operating condition. Each Transfer Truck shall be weighed
prior to entering the Landfill and following exit from the Landfill to determine the net
weight of delivered Solid Waste.
D. Acceptable Waste shall be disposed of in areas of the Landfill as directed by Commission
employees.
E. The Commission reserves the right to reject any Hazardous Waste or Unacceptable Waste
delivered to the Landfill and to periodically check for Hazardous Waste or Unacceptable
Waste in loads delivered to Landfill by any Transfer Truck, Commercial Hauler, or Self-
Hauler.
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F. If a Transfer Truck delivers Hazardous Waste from Ames to the Landfill, the Commission
shall segregate the Hazardous Waste and notify Ames. The Commission shall provide
Ames with as much information as the Commission has available regarding the Hazardous
Waste and its delivery (e.g., the amount and nature of the Hazardous Waste, the
approximate timing of the delivery, the Transfer Truck making the delivery, etc.). Ames
shall, within 72 hours, make arrangements for proper transportation and disposal of the
Hazardous Waste. Any fees and/or charges associated with the transportation and disposal
of Hazardous Waste shall be solely the responsibility of Ames. Ames agrees to pay all
damages, costs, and expenses that result as a consequence of Hazardous Waste or
Unacceptable Waste being delivered by any Ames Transfer Truck to the Landfill.
G. The Commission shall be responsible for maintaining the Landfill in accordance with
federal and state regulations and requirements and for completing/obtaining all permits,
reports and plans required to comply with those federal or state regulations.
H. Ames shall continue to operate individual management programs at its facilities for
materials such as Household Hazardous Waste, mixed paper recycling, cardboard
recycling, scrap metals, and yard waste. Ames’ management programs for Recyclable
Materials shall be operated in a manner consistent with its Comprehensive Plan and Iowa
DNR goals.
I. Acceptable Wastes subject to Iowa DNR special waste authorization requirements must be
delivered to the Landfill in a manner consistent with all applicable state and federal
regulations and special waste authorizations. Acceptable Wastes will not be accepted unless
all appropriate documentation and authorizations have been received.
J. Ames agrees that during the period in which this Agreement is in effect, all Solid Waste
consolidated at Ames’ Resource Recovery and Recycling Campus, except for those items
listed in Article II, Paragraph H and any other materials as mutually agreed upon between
Ames and the Commission, shall be delivered to the Landfill for disposal.
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ARTICLE III
COLLABORATION FOR MUTUAL BENEFIT
A. In recognition of the limitations of available space within the Landfill for the disposal of
Solid Waste, and the mutual desire of the Commission and Ames to preserve landfill space,
reduce pollution, and serve as faithful stewards of the environment, the Commission and
Ames agree to seek opportunities to collaborate for their mutual benefit.
B. Ames shall provide periodic updates to the Commission regarding initiatives, partnerships,
and vendor relationships being employed by Ames to recycle and otherwise divert material
from disposal at the Landfill, and shall identify any specific opportunities that may exist
for Recyclable Materials or other materials (e.g., yard waste, electronic waste, etc.) from
the Commission’s service area to be recycled or put to beneficial reuse through Ames’
initiative(s).
C. If suitable to convey the material, Ames shall consider the use of its Transfer Trucks to
convey materials from the Commission’s facilities to the Resource Recovery and Recycling
Campus on their return trips from the Landfill. Ames will endeavor to minimize costs
associated with back-haul transportation of the materials, but reserves the right to consider
the time necessary to load the Transfer Truck for the return trip to the Resource Recovery
and Recycling Campus when determining the fees and charges associated with accepting
materials from the Commission’s service area.
D. Ames agrees to provide public education materials and initiatives related to solid waste
disposal, reuse, and recycling for residents within its service area. The Commission may
furnish any specific educational messages (e.g., materials acceptable or not acceptable for
disposal in a landfill, etc.) to Ames for incorporation into its educational messaging.
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ARTICLE IV
RECORD-KEEPING AND REPORTING
A. The Commission shall prepare and maintain proper, accurate and complete records of
accounts of all transactions related to this Agreement. The Commission shall provide Ames
with:
1. An oral and written notification of the delivery by Ames of any Unacceptable Waste
to the Landfill, and
2. Monthly and annual reports containing the amount of Solid Waste and Acceptable
Waste delivered to the Landfill. Such reports shall contain a breakdown of tonnages
delivered by Transfer Trucks, Commercial Haulers, and Self-Haulers from Ames
and its partnering agencies and jurisdictions. The Commission shall provide Ames
with the monthly report within 20 calendar days of the end of each month. The
Commission shall provide Ames with an annual report, audit and copy of the next
fiscal year’s proposed budget within 60 days after the end of each calendar year.
B. The Commission grants to Ames or its agents, at Ames’ expense, the right to inspect all
books, records, plans, financial statements and other similar materials of the Commission
insofar as they relate to the terms and conditions of this Agreement, upon reasonable notice
to the Commission and during normal business hours.
C. Ames shall provide the Commission or its agents with local records, materials, data, and
other pertinent information required by the Commission to successfully undertake its
obligations under this Agreement.
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ARTICLE V
PAYMENTS AND FEES
A. The Commission shall invoice Ames monthly for Ames Acceptable Waste delivered by
Ames Transfer Trucks and disposed of in the Landfill. Ames agrees to pay the Commission
within 30 days of receipt of the Commission’s invoice. The Commission agrees to accept
payment via electronic transaction and will furnish Ames with any documents or
authorizations required by Ames’ Finance Department to make electronic payments.
B. Ames shall only be responsible for paying for Acceptable Waste deposited in the Landfill
by its own Transfer Trucks unless arrangements to the contrary have been made in advance
between Ames and the Commission. If a Commercial Hauler or Self-Hauler delivers solid
waste to the Landfill, the Commission agrees to seek payment from such Commercial
Hauler or Self-Hauler directly.
C. The Solid Waste tipping fee for Solid Waste delivered by Ames via its Transfer Trucks shall
be set at $32.00 per ton from the effective date of this Agreement through June 30, 2028.
The Solid Waste tipping fee will be increased 2% at the beginning of each fiscal year on
July 1 thereafter. The City of Ames will pay the DNR tonnage fee directly to the State of
Iowa.
1. Notwithstanding the foregoing, any new mandatory fees imposed by state or federal
authorities may be passed on to Ames through the Solid Waste tipping fee at the
time such new fees enter into effect (i.e., not limited to annually) upon the
Commission providing written notice to Ames of the increase and the reasons
therefor. The Commission will make efforts to provide advance notice to Ames of
such fees to the extent practicable.
D. Charges for disposal of wastes requiring special waste authorization from the State of Iowa
or the Landfill shall be as established on a case-by-case basis by the Landfill.
E. Unless an arrangement to the contrary has been made in advance between Ames and the
Commission, Self-Haulers and Commercial Haulers delivering directly to the Landfill
from Ames or its partnering jurisdictions or agencies will be charged the same rate as the
solid waste tipping fee charged by Ames’ Resource Recovery and Recycling Campus.
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ARTICLE VI
TRANSITION
A. It is understood that Ames is party to an Agreement for Joint and Cooperative Action for
Waste Disposal Operations with Boone County, Iowa, which expires June 30, 2025. Ames
intends to seek an extension of that agreement for a period not to exceed two years (to June
30, 2027), for the purpose of providing Ames and the Commission sufficient time to
prepare the staffing, equipment, and procedures necessary to accommodate Ames’ solid
waste disposal at the Commission’s facilities.
B. During the period in which Ames remains a party to that Agreement for Joint and
Cooperative Action for Waste Disposal Operations with Boone County, Iowa, the
provisions of Articles II-V of this Agreement between Ames and the Commission shall be
inoperative. Ames agrees to provide notice to the Commission of not less than thirty (30)
days prior to the expiration or termination of its agreement with Boone County.
C. To facilitate an orderly transition, the Commission agrees that Ames’s representatives may
visit or inspect the Landfill during the normal hours of operation after providing the
Commission reasonable notice. Any such visit shall be conducted in a manner that does not
cause undue interference with the Commission’s operations. All visitors to the Landfill
shall comply with all applicable safety and security rules adopted by the Commission.
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ARTICLE VII
TERM OF AGREEMENT; TERMINATION
A. Recognizing that: 1) Ames may be able to begin operations of its Resource Recovery and
Recycling Campus prior to July 1, 2027, and 2) Ames will incur substantial debt for its
facility necessitating 20-year bonds that will begin repayment in 2027: This Agreement
shall be in effect from July 1, 2025, until June 30, 2047, unless terminated earlier under the
provisions of this Agreement, and may be extended thereafter by mutual agreement of the
parties hereto.
B. Due to the need for the Commission to procure land and prepare for the disposal of Ames
solid waste, the Commission may, at its option, decline to accept some or all Ames solid
waste prior to July 1, 2027. The Parties agree to cooperate to determine a mutually
acceptable date upon which to begin accepting Ames solid waste prior to July 1, 2027.
Beginning July 1, 2027, the Commission may not decline to accept Ames solid waste
except as otherwise provided by this Agreement.
C. This Agreement may be terminated as follows:
1. Ames may terminate this Agreement under any of the following circumstances:
i. If the Commission fails or is unable to complete any contractual obligation
herein, and having received from Ames a notice to cure the same, has not
done so within thirty (30) days; or
ii. For any reason if Ames provides notice to the Commission of its intent to
terminate this Agreement not less than one (1) year in advance of the desired
termination date; or
iii. For any reason if the Commission provides notice to Ames of its intent to
terminate this Agreement nor less than one (1) year in advance of the desired
germination date; or
iv. Automatically upon Ames seeking and being awarded membership status in
the Commission as evidenced by the execution of a membership agreement.
In such an event all future dealings between the parties will be governed by
the membership agreement, and this Agreement shall be terminated as of
the date of the membership agreement.
2. The Commission may terminate this Agreement if Ames fails or is unable to
complete any contractual obligation herein and having received from the
Commission a notice to cure the same, has not done so within thirty (30) days.
3. Either party may terminate this Agreement under any of the following
circumstances:
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i. If the Commission is dissolved; or
ii. If a change in state or federal law makes it impossible for one or both parties
to comply with both the material terms of this Agreement and the
requirements of the state or federal law, provided that the party intending to
terminate this Agreement under this paragraph first confers with the other
party and makes a good faith effort to identify possible modifications to this
Agreement or alternative arrangements that will satisfy the requirements of
the state or federal law.
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ARTICLE VIII
LIABILITY
A. Pursuant to both state and federal laws that award any and all parties disposing of waste in
a Landfill some proportionate share of the responsibility for current and future
environmental contamination of the Landfill, Liability for Clean Up Costs shall be assessed
as follows:
1. To the Commission, Ames, any of Ames’ partnering units of state and local
government, or any business or industry therein that contributed the waste causing
the contamination if the source of contamination can be accurately determined.
2. If the source of contamination cannot be accurately determined, then Ames shall
share in the clean-up costs on a proportionate basis of the tonnage of waste
delivered by Ames’ Transfer Trucks to the contaminated Landfill cell as compared
to the overall tonnage of waste delivered by all users to the contaminated Landfill
cell as evidenced by written records of deliveries, provided the Commission
furnishes records demonstrating that waste loads to the contaminated Landfill cell
underwent periodic inspections and the Commission adopted and enforced rules
and regulations pertaining to contamination prevention at all times during the
delivery of all waste to the contaminated Landfill cell.
3. Notwithstanding the foregoing, Ames shall not be responsible for cleanup costs
related to contamination that may be accurately determined to have existed prior to
the delivery of waste from Ames to the Landfill, or any contamination arising from
a failure of the Commission to perform maintenance of the Landfill, or arising from
an act of misconduct, recklessness or negligence by the Commission, its officers,
agents or employees.
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ARTICLE IX
INSURANCE
A. The Commission agrees that in order to protect itself and Ames it will at all times of this
Agreement keep in force and effect casualty and property insurance policies issued by a
company or companies authorized to do business in the state of Iowa, which policies shall
provide General Liability coverage with limits not less than $1,000,000 combined single
limit per occurrence for bodily injury, personal injury and property damage, and
Automobile Liability coverage with limits not less than $1,000,000 combined single limit
per accident. The Commission shall furnish a copy of the certificate(s) of insurance to
Ames upon request.
B. Ames agrees that in order to protect itself and the Commission it will at all times of this
Agreement keep in force and effect casualty and property insurance policies issued by a
company or companies authorized to do business in the state of Iowa, which policies shall
provide General Liability coverage with limits not less than $1,000,000 combined single
limit per occurrence for bodily injury, personal injury and property damage, and
Automobile Liability coverage with limits not less than $1,000,000 combined single limit
per accident.
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ARTICLE X
MISCELLANEOUS
A. This Agreement, including all attachments incorporated by reference, represents the entire
Agreement between the Commission and Ames. No modification of this Agreement shall
be considered valid unless reduced to writing and adopted by mutual consent of both the
Commission and Ames.
B. Representatives of the Commission and Ames shall meet not less than semi-annually to
discuss the implementation of this Agreement and any other matters of mutual concern.
C. Any notice or other communication required or permitted hereunder shall be in writing and
will be deemed sufficiently given only if delivered in person or when sent by first class
mail, postage prepaid, return receipt requested, and addressed as follows:
If to the Commission:
Carroll County Solid Waste Management Commission
Attn: Solid Waste Director
19111 Kittyhawk Avenue
Carroll, IA 51401
If to Ames:
City of Ames, Iowa
Attn: Public Works Director
515 Clark Avenue
Ames, IA 50010
D. All parts and provisions of this Agreement are severable. If any part or provision herein
shall be held invalid, the remaining parts and provisions of this Agreement shall remain in
full force and effect.
E. The Commission and Ames bind themselves jointly and severally, their successors,
executors, administrators, and assigns in respect to all covenants of this Agreement.
(signatures follow on the next page)
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CARROLL COUNTY, IOWA, SOLID CITY OF AMES, IOWA
WASTE MANAGEMENT COMMISSION
__________________________________ __________________________________
By: XXXXXXXX, Chair By: John A. Haila, Mayor
Attest: Attest:
__________________________________ __________________________________
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ITEM #:31
DATE:07-08-25
DEPT:POLICE
SUBJECT:MOTION APPROVING/DENYING A CLASS C RETAIL LICENSE - LA CASA
MAYA, 631 LINCOLN WAY, CLASS C RETAIL ALCOHOL LICENSE WITH
OUTDOOR SERVICE
COUNCIL ACTION FORM
BACKGROUND:
State alcoholic beverage licenses and permits must receive approval by the local authority
(City Council), before they can be issued by the State. La Casa Maya, 631 Lincoln Way, is
currently up for renewal.
The Police Department conducts compliance checks on establishments that hold liquor
licenses in the City of Ames. These compliance checks are completed by taking an underage
person to liquor licenses establishments who then attempts to purchase alcohol. A business
passes the check if the employee asks for identification and rightly refuses the purchase. An
establishment fails the compliance check if the employee sells to the underage person. In the
past 12 months, La Casa Maya has failed two out of three compliance checks.
The first failed compliance check occurred on 11/22/2024 . A minor (20 years old) was
served an alcoholic beverage. The minor ordered an alcoholic drink and the employee asked
for identification. The employee was handed the minor's genuine ID showing them to be 20
years of age. The employee failed to recognize the individual was under the age of 21. The
restaurant co-owner was encouraged to attend the Police Department's ID training, download
the Iowa Age to Purchase app, and to take the I-PACT (Iowa Program for Alcohol Compliance
Training) online training.
The second failed compliance check occurred on 5/2/2025 . Again, a minor (20 years old)
ordered an alcoholic drink and the employee asked for identification. The employee was
handed the minor's genuine ID showing them to be 20 years of age. The employee failed to
recognize the individual was under the age of 21 and served an alcoholic drink. The
establishment was again encouraged to attend bar meetings, trainings, and utilize other tools.
After both failures, a letter was sent to the establishment to ensure they were aware of
the failures. On June 26, 2025, a follow up compliance check was conducted and La
Casa Maya passed this check.
Since the first failed compliance check, the Police Department has held two ID training
sessions, one in February and one in May. No employees from La Casa Maya have
attended the trainings. In preparation for the report to Council, the manager, Felipe, was
contacted about the performance of the establishment. He confirmed that he knew about the
failed compliance check failures and that the department had offered ID training and Quarterly
meetings. Felipe said no training has been provided to the employees beyond managers
telling employees to check IDs.
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The Police Chief has serious concerns about a business who has failed two out of three
compliance checks in the previous 12-months and has also failed to attend any
trainings offered by the Police Department to improve their performance. In addition, it
appears as though no staff is trained in checking IDs after being offered both
department offered ID training and the State of Iowa I-PACT training. Therefore, the
Police Chief is recommending denial of the application.
The manager was advised to ensure someone from the establishment was available to attend
the City Council meeting to speak to their efforts.
ALTERNATIVES:
1. Deny the renewal application of La Casa Maya.
2. Approve the renewal application of La Casa Maya.
CITY MANAGER'S RECOMMENDED ACTION:
The Police Department conducts compliance checks to ensure liquor license holders
are complying with their obligation to not sell alcohol to underage individuals. La Casa
Maya has failed two of three compliance checks in the last year. The staff has also
failed to attend any ID trainings offered by the Police Department after being
encouraged to do so. The manager also told the Chief of Police that no staff has
received any training at all in checking IDs beyond managers telling staff to check IDs.
Therefore, it is the recommendation of the City Manager that the City Council support the
recommendation of the Chief of Police to approve Alternative No. 1, as noted above.
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ITEM #:32
DATE:07-08-25
DEPT:ELEC
SUBJECT:FIRE ALARM UPGRADE FOR POWER PLANT
COUNCIL ACTION FORM
BACKGROUND:
Fire risk mitigation is important to the operation of the Power Plant to ensure employee safety
and to protect equipment. The fire protection standards of today are more rigorous than the
requirements when the Power Plant was originally built. The City’s insurance carrier has made
some loss prevention recommendations for the Power Plant. To address fire risks and
possible equipment loss events, staff has a contract with a consulting engineering firm to
provide fire protection engineering, contract administration, and possible field installation
oversight for the Power Plant.
On June 11, 2024, City Council awarded a contract renewal to Burns & McDonnell of
Bloomington, Minnesota to design an upgraded fire alarm system in the Power Plant. The fire
alarm system upgrade will add smoke detection over motor control centers and consolidate
existing fire alarm zones into one system that will improve notification to the control room in
the event there is an issue. The engineer's estimate for this project is $530,000.
On May 27, 2025, City Council approved preliminary plans and specifications for the Fire
Alarm Upgrade for the Power Plant. An Invitation to Bid was advertised on the Current Bid
Opportunities section of the Purchasing webpage and a Legal Notice was published on the
websites of a contractor plan room service with statewide circulation.
On June 25, 2025, one bid was received from Van Maanen Electric Inc, of Newton, Iowa, in
the amount of $359,895 (inclusive of sales tax). Staff reviewed the bid and determined it is
acceptable. Funding for the Fire Alarm Upgrade will come from the Power Plant Fire
Protection account where there is a current balance of $925,665.
ALTERNATIVES:
1. The City Council can do the following:
a. Approve the report of bids.
b. Approve final plans and specifications and award a contract to Van Maanen
Electric Inc. of Newton, Iowa in the amount of $359,895.
2. Do not proceed with the project at this time.
CITY MANAGER'S RECOMMENDED ACTION:
This work is necessary for fire risk mitigation (fire detection, alarm, and suppression) to
improve protection of personnel and critical plant equipment. A loss event resulting
from a fire could be catastrophic because of the potential to injure personnel and halt
electric production. Therefore, it is the recommendation of the City Manager that the City
Council adopt Alternative No. 1 as stated above.
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ITEM #:33
DATE:07-08-25
DEPT:PW
SUBJECT:PUBLIC HEARING VACATING PUBLIC STREET RIGHT-OF-WAY ON LOT J
OF BLOOMINGTON HEIGHTS WEST PLAT 3
COUNCIL ACTION FORM
BACKGROUND:
Lot ‘J’ of Bloomington Heights West Plat 3 Subdivision was dedicated to the City in 2004 to
provide for a future extension of Harrison Road westward across the Chicago & Northwestern
Trans Co railroad corridor. Subsequent development to the west (Northridge Heights
Subdivision, platted in 2010) did not provide for continuation of Harrison Road, and the future
extension has been removed from the City’s long-range transportation network plans.
Lot ‘J’ remains in City ownership, but is recorded as public street right-of-way. This
designation has prevented the Story County Auditor from assigning a Parcel ID,
limiting the City's ability to dispose of or develop the property.
On May 27, 2025, the City Council approved an Option Agreement with Keystone Equity
Group for the development of 12 ownership housing units on this parcel. In order to proceed,
the parcel must first be vacated as right-of-way.
A Public Utility Easement (PUE) will be established over the easterly 5 feet of Lot ‘J’, as
indicated on the attached exhibit, to accommodate existing public utilities present on
the lot and to match existing PUEs on the adjacent parcels.
ALTERNATIVES:
1. Approve the following:
a. Vacation of the public street right-of-way designation on Lot ‘J’ of Bloomington
Heights West Plat 3.
b. Establish a 5-foot public utility easement on the easterly property line of said
parcel.
2. Do not approve the vacation and maintain the parcel as public right-of-way.
3. Refer the item back to staff for further review or modification.
CITY MANAGER'S RECOMMENDED ACTION:
Vacating the right-of-way designation from Lot ‘J’ is a necessary step to enable infill
housing consistent with the City’s goals and the previously approved Option
Agreement. The condition of a 5-foot utility easement ensures that existing
infrastructure remains protected. Therefore, it is the recommendation of the City Manager
that the City Council adopt Alternative No. 1, as described above.
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ATTACHMENT(S):
BloomingtonHeightsWestPlat3.pdf
Lot_J_Exhibit_A.pdf
Easement_Lot_J_Bloomington_Heights_West_Plat_3.pdf
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5
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ITEM #:34
DATE:07-08-25
DEPT:P&H
SUBJECT:REZONE PROPERTY AT 57258 220TH STREET (EAST 13TH STREET)
FROM AGRICULTURAL (A) TO GENERAL INDUSTRIAL (GI)
COUNCIL ACTION FORM
BACKGROUND:
The City of Ames initiated an annexation and concurrent rezoning of the property located at
57258 220th Street from Agricultural (A) zoning to General Industrial (GI) upon annexation into
Ames (See Attachment A- Location Map).
The property is owned by JT Real Estate Holdings, LLC. The property consists of 1-acre of
vacant land that is currently located in rural Story County. The property is on the south side of
220th Street, otherwise known as East 13th Street in the City of Ames. The property is
surrounded on three sides by land that is already inside the City of Ames and owned by JT
Real Estate Holdings, LLC. The current Land Use designation in the Ames Plan 2040
Comprehensive Plan is Employment.
The surrounding property to the west, south, and north is currently zoned GI and has an
approved Master Plan from 2023. The owner is in the process of developing Warehouse
Distribution buildings on the neighboring property. The owner of the abutting land plans to
merge the property with the existing abutting lot in order to make the site more uniform for
development. The rezoning would ease the combining of the site with the previously approved
project and is consistent with Ames Plan 2040. The effective date of the rezoning is
contingent upon notice from the state of final approval of the annexation.
The Planning & Zoning Commission reviewed this request on June 18 and voted 6-0 to
recommend that the City Council approve the rezoning request.
ALTERNATIVES:
1. Approve the request to rezone 57258 220th Street from Agricultural (A) to General
Industrial (GI) upon its annexation to the City.
2. Deny the request to rezone the property.
3. Defer action on this request and refer it back to City staff and/or the applicant for
additional information.
CITY MANAGER'S RECOMMENDED ACTION:
The request for rezoning is consistent with the Ames Plan 2040 proposed Future Land
Use Map as described in the addendum. The property proposed for rezoning will have
access to existing infrastructure and City services. If future development of the subject
property occurs, the General Industrial (GI) zoning would be compatible with adjacent
properties. Any future development will be required to meet development standards for
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the GI zone. Therefore, it is the recommendation of the City Manager that the City Council
adopt Alternative #1, as described above.
ATTACHMENT(S):
ADDENDUM.pdf
Attachments A-F.pdf
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ADDENDUM
Rezoning Background:
Legal Description. See Attachment F – Legal Description.
Current Zoning. The current zoning designation will be Agricultural (A) zoning upon
Annexation completion. The (A) zoning designation is consistent with all newly annexed
land prior to being rezoned. (See Attachment B- Current Zoning)
Existing Uses of Land. Land uses that occupy the subject property and other
surrounding properties are described in the following table.
Direction from Subject
Property
Existing Primary Land Uses and Zoning
Districts
Subject Property Vacant
Agricultural
North Street Right-Of-Way
Agricultural Unincorporated Story County
East Vacant
General Industrial (GI) With Masterplan
South Vacant
General Industrial (GI) With Masterplan
West Distribution Center
General Industrial (GI) With Masterplan
Ames Plan 2040. The Ames Plan 2040 Comprehensive Plan designates the future land
use for this property as Employment. (See Attachment E-Land Use Map) The
Employment land use designation supports zoning designations such as General
Industrial (GI) as it is meant to support zoning districts where business and industrial
development would be expected in the future. (See Attachment D-Land Use Map.)
Proposed Zoning. The proposed zoning is General Industrial (GI) which is supported by
the Employment designation in Ames Plan 2040 and matches the zoning on the property
to the west, south and east inside the City which the land owner anticipates merging into
the aforementioned abutting properties. (See Attachment C- Proposed Zoning).
Infrastructure. The property can be served by existing infrastructure either in place or
being installed currently. The site will have access to full City infrastructure and services.
Findings of Fact. Based upon an analysis of the proposed rezoning and laws pertinent
to the proposed map amendment, staff makes the following findings of fact:
1. The subject property is owned by JT Real Estate Holdings, LLC.
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2. Ames Municipal Code Section 29.1507(1) allows the City Council to initiate an
amendment to the Official Zoning Map.
3. The proposed rezoning is consistent with the designation of Employment as identified
on the Ames Plan 2040 Future Land Use Map.
4. The proposed rezoning to rezone the property from Agricultural (A) to General
Industrial (GI) is consistent with the surrounding area where the abutting land is zoned
GI already and in anticipation of the merging of the property with abutting GI zoned
property.
5. Infrastructure and City services are available for extension into the site.
6. Traffic improvements are being made nearby in conjunction with development of the
abutting property to the west. No traffic improvements are necessary for this property.
Public Notice. The City provided mailed notice to all property owners within 400 feet of
the subject property and placed a sign on the property, prior to the Planning and Zoning
Commission meeting in accordance with the notification requirements of Chapter 29.
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1
Attachment A
Aerial & Location Map
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2
Attachment B
Current Zoning Map (excerpt)
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3
Attachment C
Proposed Zoning Map (excerpt)
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4
Attachment D
Ames Plan 2040 Future Land Use Map (excerpt)
57258 220th Street Location & Land Use
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5
Attachment E
Ames Plan 2040 (excerpt)
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6
Attachment F
Legal Description
Commencing at the Northwest corner of the Northeast Quarter of the Northwest
Fractional Quarter of Section 5, Township 83 North, Range 23 West of the 5th Principal
Meridian, Story County, Iowa; thence East 157.1 feet along the north line of the
Northwest Fractional Quarter of Section 5; thence South 168.8 feet; thence West 258.1
feet; thence North 168.8 feet to said north line; thence East 101.0 feet along said north
line to the point of beginning. Said tract contains 1.00 acre, which includes 0.24 acre of
public right of way.
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ITEM #:35
DATE:07-08-25
DEPT:P&H
SUBJECT:ZONING TEXT AMENDMENTS FOR DRIVEWAY DIMENSIONS AND
SPACING AND A NEW PAVING EXCEPTION FOR LONG DRIVEWAYS
COUNCIL ACTION FORM
BACKGROUND:
City Council reviewed a presentation from the Ames Home Builders Association (AHBA) at the
April 22 Council meeting concerning their interests in expanding driveway options for single-
family homes. Staff also provided an overview of the original goals of the 2023 overhaul of
front yard parking and driveway standards, which included:
Creating flexibility for homeowners to add “flared” side yard parking on site
Redefining driveway minimum and maximum dimensions to provide clarity and
consistency for all single-family properties
Ensuring management of driveway curb cuts to minimize pedestrian conflicts and
support on-street parking and safety
Ensuring on site driveway paving area compatibility within existing neighborhoods
Allowing existing front yard paving, regardless of permitting, to be legally pre-existing
paving as of January 1, 2023
After two years of working with the 2023 regulations, the AHBA believes that wider driveway
options will provide more convenience to homebuyers. City Council authorized the AHBA to
apply for changes to standards for driveway widths and spacing of second driveways.
Separate from the original referral, a property owner and their contractor commented
during the driveway standards discussion to the Planning and Zoning Commission
about their interest in creating a paving exception for long driveways. The Commission
recommended that Council consider creating such an exception with the changes to
other driveway standards.
This report addresses approval of a draft ordinance (Attachment A) on first reading that
allows for increases the driveway's maximum widths and reduces the second driveway
separation standards as currently agreed to between the staff and AHBA.
Additionally, this report includes discussion about whether to create an ordinance for a
long driveway paving exception for approval at a future meeting.
DRIVEWAY DIMENSION ORDINANCE
The Addendum includes a general overview of paving and driveway standards along with a
driveway configuration diagram and other examples to assist in review of the proposed
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changes.
The City's driveway standards require driveway paving to lead to a parking space and to be
proportional to the width of the garage or uncovered parking space. With this requirement in
mind, the City has maximum width limitations for driveway approaches measured at a property
line and curb line.
The current relevant dimensions are below as follows:
Maximum driveway approach/curb cut widths measured at the sidewalk/or right-of-way
line if no sidewalk.
1-car garage: 12-foot maximum (+ curb line flares of 3-5 feet required)
2-car garage: 20-foot maximum (+ curb line flares of 3-5 feet required)
3-car garage: 24-feet maximum (+ curb line flares of 3-5 feet required)
Limit second curb cuts to when a property has at least 150 feet of frontage.
Summary of proposed standards:
1. Remove reference to garage size as setting the maximum widths.
2. Measure width at the curb line rather than property line because of the variable flare
widths.
3. Increase the maximum width of a driveway, if it corresponds to the garage width, to 34
feet, inclusive of curb flares. This allows for a straight line width of 28 feet maximum with
3-foot flares, and 24 feet maximum with 5-foot flares.(This does not change the O-SFC
limit of 12 feet in the front yard).
4. Reduce driveway separation distances from 150 feet of frontage to 100 feet of lot
frontage.
5. Second driveways are required to meet spacing requirements along the street of at least
34 feet between driveways. Driveway width are limited to 12 feet plus flares.
The proposed change does not alter the on-site width limitations of a driveway, but it
does create a larger maximum width at the property line which in many cases will allow
for more straight in driveways with less angled taper for wider garages. For example a
22-foot wide two-car garage home will still be limited to 22 feet of driveway width plus
flares, it cannot be expanded to the maximum of 28 feet plus flares because it would
not be proportional to the width of the garage. Additional side yard paving with a taper
can still be added as is currently allowed.
Planning and Traffic Engineering staff reviewed proposals from the AHBA and determined that
the changes identified above are consistent with SUDAS for maximum and minimum safety
requirements. With the these changes the onsite driveway configurations and allowance for
side yard flared parking with a taper are unchanged.
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During the preliminary discussions of these changes in April with City Council, staff noted that
there are a wide range of driveway regulations of widths. Some communities have a maximum
of 24 feet as we do, while others permit wider driveways similar to this proposal or have no
specific standard.
The Planning and Zoning Commission voted 6-0 on June 16th to support the new driveway
dimensions. No one from the public spoke at the meeting. Notice was published in the
newspaper and posted on the Planning website for Development Projects and Legal Notices.
LONG DRIVEWAY EXCEPTION REQUEST
The P&Z Commission received a letter regarding driveway paving exceptions for their
consideration with driveway standards on June 16. The original letter is attached as
Attachment B. In essence the homeowner is constructing a new home on large wooded lot off
of Oakwood with a driveway length exceeding 1100 feet. The home has a rock driveway for
construction and fire access and the owner desires to not have to pave the entire driveway to
conform to the City's front yard parking and driveway paving standards. Paving of the
approach connecting to the road would still be required if the overall paving was not required.
Staff believes this is an unusual circumstance for Ames with a 1000-foot plus length driveway,
but there are some legacy properties annexed to the City and some properties not in modern
subdivisions with longer driveways off of former county roads or that may traverse hills and go
through woods that could be hundreds of feet in length. Most homes in Ames have driveways
of less than 50 feet in length on-site because new subdivision homes are most commonly built
at front setback distances of 20-30 feet.
The City has a paving requirement in order to delineate appropriate areas for vehicle parking
and maneuvering, control dust and noise, potentially reduce or control runoff and erosion, and
to manage sidewalk crossings and connections to streets to avoid track out and rock debris.
The Council did not directly initiate a text amendment regarding this issue so at this
time it is the P&Z's recommendation to include an exception with the driveway
ordinance amendments. The P&Z voted to support an exception for driveways exceeding
300 feet with a requirement to pave the connection to the street. No other guidance or
standards were discussed by the Commission other than the location of the owners property
and the length the driveway in this instance.
If City Council is interested in creating a paving exception, it could either add it to the
Zoning Board of Adjustment special exceptions as a Minor Area Modification
application for case by case review or it could adopt an administrative exception
process that staff approves. Staff is not recommending a specific exception, but has
outlined below an approach that could be used to formulate a paving exception ordinance for
approval at a future meeting.
Exception -Residential long driveway. A substitute surface material of rock may be approved
by the Planning and Housing director for all or part of a long driveway, after consultation with
the Municipal Engineer and Fire Inspector, if:
1. The single family dwelling driveway length exceeds 300 feet from the right-of-way to the
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dwelling;
2. The site has unique characteristics of a rural, agricultural, or wooded setting;
3. The driveway width is minimum required for access (12-16 feet);
4. The driveway approach is paved to the specifications of SUDAS and the first 50 feet of
the driveway is paved on site.
5. A site that already has a paved driveway is not exempt from the paved driveway
standard and cannot be widened or otherwise modified with rock or other noncompliant
surface materials.
ALTERNATIVES:
1. Approve the following:
a. First reading of an ordinance for changes to Driveway Dimensions and Spacing
(Attachment A).
b. Direct the City Attorney to draft an ordinance for a paving exception for long
driveways to be approved by staff/Zoning Board of Adjustment.
2. Modify the text of proposed Driveway Dimensions and Spacing ordinance and approve
on first reading, and/or modify the proposed text for a driveway paving exception to be
put on a future agenda.
3. Approve only the Driveway Dimensions and Spacing Ordinance and take no action on
the driveway paving exception.
4. Refer this item to staff for further information.
5. Deny the proposed driveway changes.
CITY MANAGER'S RECOMMENDED ACTION:
In 2023, the City Council made major updates to front yard parking and driveway standards.
The changes were a balance of increasing owner flexibility to provide more on-site parking
and managing the street right-of-way for safety and on-street parking needs. These changes
have taken time to learn and adapt to within the building community after years of minimal
oversight of driveway permits. The proposed changes are the maximum that City staff believes
meet the interest of the AHBA and still attain Council's original 2023 goals for the updated
driveway standards. Therefore, the City Manager recommends the City Council adopt
Alternative #1a for approval of the ordinance.
Uniquely, the Council must also determine whether to proceed with requested long
driveway paving exceptions as described in Alternative #1b. Council will need to direct
staff regarding whether to draft an ordinance based upon text in this report, and if so,
then whether to have it go as an exception through ZBA for approval or for staff review
only.
ATTACHMENT(S):
Attachment A Ordinance Driveway Dimensions.PDF
Addendum Driveway Dimensions.docx
Long Driveway Exception Request Letter to P&Z.pdf
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ORDINANCE NO.
AN ORDINANCE TO AMEND THE MUNICIPAL CODE OF
THE CITY OF AMES, IOWA, BY AMENDING SECTIONS
29.406(7) and 29.406(10) THEREOF, FOR THE PURPOSE
OF MODIFYING DRIVEWAY WIDTH AND STANDARDS
REPEALING ANY AND ALL ORDINANCES OR PARTS OF
ORDINANCES IN CONFLICT TO THE EXTENT OF SUCH
CONFLICT; AND ESTABLISHING AN EFFECTIVE DATE.
BE IT ENACTED, by the City Council for the City of Ames, Iowa, that:
Section One. The Municipal Code of the City of Ames, Iowa shall be and the same is
hereby amended by amending Section 29.406(7) and 29.406(10) as follows:
“Sec. 29.406. OFF-STREET PARKING.
* * *
(7)Locating Parking Spaces and Paving in the Front Yard.
* * *
(e)Household living and short-term lodging front yard vehicular parking
within any "RL", "RM", "RH", "UCRM", "FS-RL", or "FS-RM" zones is prohibited, except upon
an approved driveway that leads to a side or rear yard vehicular parking area or to a garage.
Specifications for driveways are stated below, no other installation at grade of any expanse of
asphalt, gravel, brick, concrete, or other form of paving is permitted without approval by the
Planning and Housing Department:
(i)No required parking for apartment buildings may be approved upon
a driveway within a front yard.
(ii)All newly constructed single and two-family dwellings shall provide
for at least one required parking space located outside of the Front Yard.
(iii) Prior to approval of a permit to establish an Accessory Dwelling Unit,
two conforming paved parking spaces per dwelling unit of the single-family residence on the
property must exist.
* * *
(10)Driveways. Driveways to all parking facilities shall be designed to promote safety and
access management while providing convenient access to adjoining properties. Drive Through
Facilities have additional standards within Article 13. The Planning and Housing Department
shall maintain a Driveway Manual to provide examples and diagrams of generally accepted
practices for conformance to front yard parking, paving, and driveway specifications for
residential properties.
(a)Driveway width and design characteristics shall be as specified in the
Design Manual of the Statewide Urban Design and Specifications (SUDAS) as adopted by the
City of Ames unless specified differently in this Chapter. Driveway width shall be the specified
minimum to promote on street parking opportunities and pedestrian safety unless the City Traffic
Engineer approves a wider driveway width (not to exceed SUDAS maximum) based upon the
applicable following criteria:
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(i)The extra driveway approach width is necessary to accommodate
design dimension characteristics of non-residential vehicles that regularly use the site (does not
apply to properties with dwelling units); or
(ii)The extra driveway approach width is necessary to resolve concerns
over safe approach and volume of traffic entering and exiting the site.
(b)Additional driveways.
(i)Additional nonresidential driveways shall be limited to the
minimum number necessary for use and design characteristics of the site and in conformance with
SUDAS standards.
(ii)A second single or two-family driveway may be permitted by the
Traffic Engineer if the lot has at least 150 100 linear feet of street frontage and can meet all other
specifications and spacing requirements including 75 feet of separation between drives.
New construction of a Two-Family Dwelling may have a second
driveway approved by the Planning and Housing Director subject to size and appearance
standards of Sec. 29.410 and all other specifications and spacing requirements, including
conformance with all driveways design specifications including but not limited to widths, flares,
sidewalk slope, and separation from other driveways (e.g. five feet) and property lines in
accordance with the Driveway Manual.
(c)Dimensions Single and Two Family
(i)Single and Two-Family home driveway width onsite is intended
to be proportional to the curb cut and approach dimensions in the right of way. The approach
shall match the width of the approved driveway that leads directly to parking within an attached
garage or vehicular parking outside of the front yard.
(ii)The minimum Single and Two-Family home driveway width of
the approach in the right-of-way shall be no less than 10 feet, the on-site driveway width shall be
no less than 9 feet.
(iii)The maximum width of a driveway approach is 12 feet for a one-
car garage, carport, or uncovered parking spaces, 20 feet for a two-car garage, and 24 feet for a
three-car garage. notwithstanding subsection (i) above, shall not exceed 34 feet inclusive of
flares measured at the curb line.
(iv) Driveway approaches that do not lead directly to a garage, including
second or looped driveways on the same street frontage are limited to 12 feet. A second
driveway shall have a minimum space of 34 feet between driveways are limited to the
equivalent width of a one car garage.
(iv) (v) On site driveway paving is limited to areas related to the width of
the garage and exceptions described in this Section. In no event will additional paving adjacent
to a driveway be approved that would allow for an additional parking space to be created in
front of a home. Walkways adjacent to a driveway must be of a different decorative paving
material or separated by five feet of vegetative landscaped area from the driveway paving.
(v) (vi) Parking upon decorative paving, rock, gravel, or other material
that is not the approved driveway is illegal front yard parking.
* * *.”
Section Two. All ordinances, or parts of ordinances in conflict herewith are hereby
repealed to the extent of such conflict, if any.
Section Three. This ordinance shall be in full force and effect from and after its passage
and publication as required by law.
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Passed this day of , 2025.
__________________________________________________________________
John A. Haila, Mayor
First Reading:
Second Reading:
Third Reading:
Passed on:
I, Renee Hall, City Clerk of the City of Ames, Iowa, hereby certify that the above and
foregoing is a true copy of Ordinance No. _____________, passed by the City Council of said
City at the meeting held on ____________________________, and signed by the Mayor on
____________________, and published in the Ames Tribune on _________________.
____________________________________
Renee Hall, City Clerk
237
1
Addendum
Front Yard Parking and paving requirements are primarily part of Article IV of the Zoning
Ordinance Section 29.406. Section 29.406 can be found at this link.
Summary of Driveway Regulations-
The City requires that all parking and maneuvering areas be paved. Parking upon an
unimproved surface is prohibited.
The location and extent of paving for driveways is regulated primarily within front yards
and requires approval of a permit from the City. Paving must lead directly to a parking
space located outside of the front yard. The City has minimum and maximum standards
for driveway approaches and on-site paving dimensions. Additionally, overall lot coverage
limitations apply to paving. There are no specific paving setbacks for a single-family lot.
In 2023, all existing front yard paving was deemed pre -existing and can be maintained
and replaced. Expansion of paving is subject to current requirements.
Public Works applies SUDAS standards for the driveway approach design within the right-
of-way. The Zoning Ordinance currently requires driveways to be sized at the minimum
SUDAS dimensions unless it is demonstrated to the traffic engineer a greater width up to
the SUDAS maximum is necessary. This primarily applies to commercial properties, not
residential.
Driveway Dimensions
Below is a general diagram of a standard driveway permit. For reference, staff has added
annotation for the different dimensional references.
Curb Flare
Driveway Access
Min/Max
“Flared” parking with 45 deg
taper from driveway
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2
Current Dimension Standards-
Maximum driveway approach/curb cut widths measured at the sidewalk/or
right-of-way line if no sidewalk.
o 1-car garage: 12-foot maximum (curb flares of 3-5 feet required)
o 2-car garage: 20-foot maximum (curb flares of 3-5 feet required)
o 3-car garage: 24-feet maximum (curb flares of 3-5 feet required)
Limit second curb cuts to when a property has at least 150 feet of frontage.
Note the maximum width is measured at the sidewalk, the width at the street curb line
includes the flare width. Most commonly 3-foot flares are used for standard residential
driveways, 5 feet is used to address higher speed streets or other unusual circumstances.
Adding the flare width results in totals at the curb line of the street of up to 22 feet
for a 1-car; 30 feet for a 2-car, and 34 feet for a 3-car garage.
The AHBA believes the above limitations on width create awkward and undesirable
dimensions that can make usability difficult for wider two-car and three-car garages, both
straight in and side loading access. Examples provided by the AHBA focused on an
interest in having more “straight in” approaches with less tapers and angling required on
site. AHBA provided these examples to illustrate their concerns with the current
requirements and how alignments have been adjusted to meet the maximum width at the
sidewalk.
Staff has reviewed many examples of driveway permits with the AHBA as part of this
discussion. In staff’s opinion, these situations arise when two-car garages have separate
individual doors plus the middle separations, three-car garages have individual doors with
spacing between, and placement of a 3-car garage face at 25-foot minimum setbacks,
which limits maneuverability on site and can cause sharp angles. Homebuilders typically
must shift a garage to one side or the other for larger garages, rather than centering the
driveway, to meet the width requirements and ensure on site maneuverability is adequate.
Proposed Driveway Dimension Changes
The result of the AHBA proposal is to effectively add four to eight feet of width at
the sidewalk. Effectively it allows for a maximum 28-foot wide straight in driveway
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3
that leads to a garage as measured at the sidewalk, which minimizes the degree of
on-site taper. If a property owner requested wider flares, the driveway width would be
narrowed to still meet the maximum 34-foot standard. An example of built conditions
representing the differences of proposed and existing follows on the next page.
Driveway Width-3 car garage examples
Staff believes that within new subdivisions there will be minimal impacts on character,
convenience or safety. Existing neighborhoods have the greatest potential for impact due
to narrows lot configurations and greater densities, but are less likely to have space for
the extra wide driveways and meet other design requirements. Having a single maximum
standard will put pressure on staff to review the basic requirement of matching width of
Matches AHBA Proposal
-Max 28’, 34’ at curb line
Allowed-
24’ with taper
28’ no taper
24’ with taper
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4
the garage and driveway on a case by case basis. For example, a two car garage that
is 22 feet wide will be limited to a maximum driveway width of 22 feet plus flares at
the curb, they are not permitted to build an oversized 28-foot driveway that does
not correspond to the width of the driveway leading to the garage. On site paving
for side yard flared parking that is wider than the driveway will still require the
taper.
Proposed Second Driveway Spacing
AHBA also proposes to reduce the current looped or second driveway standard from 150
feet to 100 feet of frontage. The current width of 150 feet essentially guarantees that a
second driveway curb cut could only occur on corner lots with two frontages. The new
standard will allow for larger lots on local streets to have two curb cuts subject to design
requirements.
A looped driveway situated along the same street frontage would be restricted to
minimum driveway widths to minimize impacts of curb cuts. Minimum spacing between
looped driveways would be a minimum of 34 feet to ensure site lines and on-street parking
would exist. Loop driveways are uncommon, but builders think that some custom homes,
like those previously built along Ada Hayden Drive within Quarry Estates, would benefit
from this option. The 100-foot lot width threshold will limit the use to only a handful of
large lots that are platted in new subdivisions and some existing lots.
241
June 12, 2025 Planning and Zoning Commission City of Ames Ames, IA RE: Request for Exception to Driveway Paving Requirements Dear Planning and Zoning Commission, We understand the Commission is currently considering changes to driveway standards. We have a proposed change that we would like you to consider—specifically, adding an exception for paving requirements for long driveways. This is in reference to Zoning Code Section 29.406 titled “Improvements of off-street parking areas and driveways.” We have recently built a home at 2617 Oakwood Rd that has a driveway approximately 1,100 feet in length. This driveway meets the access requirements set by the fire department, but the surface is gravel. While we anticipate the need to pave the approach, we request the Commission consider allowing an exception for long driveways like this to use gravel rather than requiring concrete or asphalt pavement. Thank you for your time and consideration. Sincerely, Ryan Allan Prestige Builders 2617 Northridge Parkway, Suite 101 Ames, IA 50010 515.451.1275 (Cell) Alex and Laci Wickenkamp Homeowners 2617 Oakwood Rd Ames, IA 50010
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ITEM #:36
DATE:07-08-25
DEPT:ELEC
SUBJECT:RENEWABLE ENERGY BUYBACK PROGRAM CHANGES
COUNCIL ACTION FORM
BACKGROUND:
Following the adoption of the Climate Action Plan by City Council, and in light of the recent
Cost of Service Study for the Electric Utility, the Electric Utility Operations Review Advisory
Board (EUORAB) was asked to review the existing Retail Solar program. Based on the
analysis and recommendations from the Cost of Service Study, staff developed several
alternatives or adaptations of the existing Retail Service program which are consistent with the
Cost of Service Study results.
After discussion at several EUORAB meetings, EUORAB held a public workshop on October
24, 2024, requesting feedback from the public (minutes attached). After reviewing the
comments from the public meeting, EUORAB recommended the following changes:
1. Increase the rebate level for new solar installations from $100/kW-installed to
$500/kW-installed. This will lower the amount a customer needs to borrow for an
installation. Funding for this increase will come from the Electric Services Demand Side
Management (DSM) budget. For a typical installation of 7 kW, the rebate would change
from $700 to $3,500.
2. Adjust the excess energy buyback rate formula for new solar installation by using
the MISO on-peak energy prices for all customer classes (3-year average of on-
peak MISO energy costs is approximately 3.5 cents/kWh). This allows all customers
to receive the same rate, and links excess energy production to the alternative costs the
utility would otherwise pay to purchase the energy.
3. Grandfather existing customers under the program terms they joined under.
Following a date to be determined, new solar projects would be subject to the updated
terms and conditions.
4. Raise the existing program cap from 2,000 kW to 4,000 kW. The existing program is
capped at 2,000 kW of installed solar. With 1,658 kW already installed, the program is
nearly full. This change will allow additional projects to be added to the system.
In order to codify these changes, amendments to the Municipal Code and the Electric Utility
Tariff are necessary. Draft amendments have been drafted and are attached to this report for
the Council's consideration.
243
ALTERNATIVES:
1. Make changes to the Renewable Energy Buyback Program by approving:
a. First reading of an ordinance amending Chapter 28 of Municipal Code
b. A resolution amending Appendix H, Ames Municipal Electric Utility Tariff No. 5
2. Do not approve changes to the retail Renewable Energy Buyback program.
3. Refer this item back to EUORAB or staff for further information.
CITY MANAGER'S RECOMMENDED ACTION:
Adopting the proposed changes to the Renewable Energy Buyback program will better
align buyback rates with the recently completed Cost-of-Service study results. The
proposed program changes provide more money to customers upfront, align the
energy cost with market value, and create a common energy buyback rate across all
customer classes. Therefore, it is the recommendation of the City Manager that the City
Council adopt Alternative 1, as noted above.
ATTACHMENT(S):
Resolution Appendix H - Net Metering (Sec.2.7).PDF
Ordinance Renewable Energy Buyback Rates(Sec.28.110).PDF
244
RESOLUTION NO. ______
A RESOLUTION AMENDING APPENDIX H
BE IT RESOLVED by the City Council for the City of Ames, Iowa, that the following Appendix H, Section 2.7
Availability of Net Metering rate shall be amended for the purposes of net metering regulations.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Ames, Iowa, that Appendix H,
Section 2.7 shall be amended as follows:
APPENDIX H
AMES MUNICIPAL ELECTRIC UTILITY
ELECTRIC TARIFF NO. 5
SERVICE RULES SHEET NO. 12
* * *
Sec. 2.7 Availability of Net Metering
Net Metering is available to any retail customer receiving electric service under a City
of Ames Electric Services rate schedule who owns and operates an approved on-site
generating system powered by a renewable resource capable of producing not more than
500 kVA (kilovolt-amperes) of power, and who interconnects with the City of Ames
Electric Services’ electric system. In order to qualify for this tariff an applicant must
first obtain approval to interconnect and meet the City of Ames requirements, as
determined by the City of Ames Electric Services department.
Renewable energy technologies include those that rely on energy derived directly from
the sun, on wind, geothermal, hydroelectric, wave, or tidal energy, or on biomass or
biomass-based waste products, including landfill gas. A renewable energy technology
does not rely on energy resources derived from fossil fuels, waste products from fossil
fuels, or waste products from inorganic sources. Net metering applies to a customer-
owned generating system that primarily offsets part or all of the customer’s electric
service energy requirements provided by City of Ames Electric Services.
The availability of this tariff is limited to the first 2,000 4,000 kW of qualified and
interconnected generation (based on the aggregate sum of the individual system output
ratings of all interconnected systems served under this tariff).
All of the requirements, benefits, terms and conditions of this tariff are subject to
change. Customers receiving net-metered service under this tariff assume all risks
associated with future changes to this tariff.
* * *
ADOPTED this day of , 2025.
__________________________________________________________________________
Renee Hall, City Clerk John A. Haila, Mayor
245
ORDINANCE NO. __________
AN ORDINANCE TO AMEND THE MUNICIPAL
CODE OF THE CITY OF AMES, IOWA, BY
AMENDING SECTION 28.110 THEREOF, FOR THE
PURPOSE OF ESTABLISHING RESIDENTIAL,
COMMERCIAL AND INDUSTRIAL RENEWABLE
BUYBACK RATES; REPEALING ANY AND ALL
ORDINANCES OR PARTS OF ORDINANCES IN
CONFLICT TO THE EXTENT OF SUCH
CONFLICT; AND ESTABLISHING AN EFFECTIVE
DATE.
BE IT ENACTED, by the City Council for the City of Ames, Iowa, that:
Section One. The Municipal Code of the City of Ames, Iowa shall be and the same is
hereby amended by amending Section 28.110 as follows:
“Sec. 28.110. Renewable Energy Buyback Rates.
Renewable electrical energy produced by an Ames Electric Utility customer and delivered to
the City's electric system (in accordance with the conditions of service specified in Section 2.7
of Appendix H of the Ames Municipal Code) shall receive a credit to their utility account as
follows:
(1)For all retail customers who installed their system prior to September 1, 2025,
these rates apply:
(1) (a)Residential service.A residential rate customer's account shall be credited:
(a) (i) 40% of $0.1213, plus $0.025 = $0.0735 per kWh of delivered energy for
bills mailed on or between July 1 and October 31 (summer period).
(b) (ii) 40% of $0.1005 per kWh, plus $0.025 = $0.0652 per kWh of delivered
energy for bills mailed on or between November 1, and June 30 (winter period).
(2) (b) Small Commercial service.A small commercial service customer's account
shall be credited:
(a) (i) 40% of $0.1149, plus $0.020 = $0.0678 per kWh of delivered energy for
bills mailed on or between July 1 and October 31 (summer period)
(b) (ii) 40% of $0.0986 plus $0.020 = $0.0594 per kWh of delivered energy for
bills mailed on or between November 1 and June 30 (winter period)
(3) (c)Commercial service.A commercial service customer's account shall be
credited at 50% of $0.0644, plus $0.015 = $0.0472 per kWh of delivered energy
(4) (d)Industrial service.An industrial service customer's account shall be credited
at 63% of $0.0644, plus $0.010 = $0.0506 per kWh of delivered energy.
(2)For all retail customers who interconnect a new system, or acquire an existing
system on September 1, 2025 or after, these rates apply:
(a)Residential service.A residential rate customer's account shall be credited:
(i)Based on a 3-year rolling average of the MISO on-peak energy cost. The
number will be calculated on a fiscal year basis and updated/applied on the first bill that is
mailed every January.
246
(b)Small Commercial service.A small commercial service customer's account
shall be credited:
(i)Based on a 3-year rolling average of the MISO on-peak energy cost. The
number will be calculated on a fiscal year basis and updated/applied on the first bill that is
mailed every January.
(c)Commercial service.A commercial service customer's account shall
be credited:
(i)Based on a 3-year rolling average of the MISO on-peak energy cost. The
number will be calculated on a fiscal year basis and updated/applied on the first bill that is
mailed every January.
(d)Industrial service.An industrial service customer's account shall be
credited:
(i)Based on a 3-year rolling average of the MISO on-peak energy cost. The
number will be calculated on a fiscal year basis and updated/applied on the first bill that is
mailed every January.
Section Two. All ordinances, or parts of ordinances in conflict herewith are hereby
repealed to the extent of such conflict, if any.
Section Three. This ordinance shall be in full force and effect from and after its passage
and publication as required by law.
Passed this day of , 2025.
__________________________________________________________________
John A. Haila, Mayor
First Reading:
Second Reading:
Third Reading:
Passed on:
I, Renee Hall, City Clerk of the City of Ames, Iowa, hereby certify that the above and
foregoing is a true copy of Ordinance No. _____________, passed by the City Council of said
City at the meeting held on ____________________________, and signed by the Mayor on
____________________, and published in the Ames Tribune on _________________.
____________________________________
Renee Hall, City Clerk
247
To:Mayor & City Council
From:Mark O. Lambert, City Attorney
Date:July 8, 2025
Subject:Repeal Ames Resident Police Advisory Committee
Item No. 37
MEMO
The ordinance relating complying with the new state law regarding citizen review
boards of police and repeal Ames Resident Police Advisory Committee (ARPAC)
is attached for third reading and adoption.
ATTACHMENT(S):
Ordinance Repeal ARPAC.docx
City Clerk's Office 515.239.5105 main
515.239.5142 fax
515 Clark Ave. P.O. Box 811
Ames, IA 50010
www.CityofAmes.org
248
ORDINANCE NO. __________
AN ORDINANCE TO AMEND THE MUNICIPAL CODE OF THE CITY
OF AMES, IOWA, BY REPEALING SECTIONS 2.50, 2.51, 2.52, 2.53, 2.54
AND 2.55, THEREOF, FOR THE PURPOSE OF ELIMINATING THE
AMES RESIDENT POLICE ADVISORY COMMITTEE (ARPAC),
REPEALING ANY AND ALL ORDINANCES OR PARTS OF
ORDINANCES IN CONFLICT TO THE EXTENT OF SUCH
CONFLICT; AND ESTABLISHING AN EFFECTIVE DATE.
BE IT ENACTED, by the City Council for the City of Ames, Iowa, that:
Section One. The Municipal Code of the City of Ames, Iowa shall be and the same is hereby amended by
repealing Sections 2.50, 2.51, 2.52, 2.53, 2.54, and 2.55, as follows:
“Sec. 2.50. AMES RESIDENT POLICE ADVISORY COMMITTEE ESTABLISH ED. (REPEALED)
Sec. 2.51. CHARGE. (REPEALED)
Sec. 2.52. MEMBERSHIP. (REPEALED)
Sec. 2.53. RESPONSIBLITIES. (REPEALED)
Sec. 2.54. COMPLAINT REVIEW PROCESS. (REPEALED)
Sec. 2.55. MEETINGS, RESOURCES, AND TRAINING. (REPEALED)”
Section Two. All ordinances, or parts of ordinances, in conflict herewith are hereby repealed to the extent
of such conflict, if any.
Section Three. This ordinance shall be in full force and effect from and after its passage and publication as
required by law.
Passed this day of , 2025.
______________________________________ _______________________________________
John A. Haila, Mayor
First Reading:
Second Reading:
Third Reading:
Passed on:
I, Renee Hall, City Clerk of the City of Ames, Iowa, hereby certify that the above and foregoing is a true
copy of Ordinance No. _____________, passed by the City Council of said City at the meeting held on
____________________________, and signed by the Mayor on ____________________, and published in the
Ames Tribune on _________________.
_____________________________________________
Renee Hall, City Clerk
249
To:Mayor & City Council
From:City Clerk's Office
Date:July 3, 2025
Subject:Report of Governing Body
Item No. 38
MEMO
Report
City Clerk's Office 515.239.5105 main
515.239.5142 fax
515 Clark Ave. P.O. Box 811
Ames, IA 50010
www.CityofAmes.org
250