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HomeMy WebLinkAbout~Master - Special and Regular Meetings of the Ames City Council 11/09/1993MINUTES OF THE SPECIAL AND REGULAR MEETINGS OF THE AMES CITY COUNCIL AMES, IOWA November 9, 1993 The Ames City Council met in special session at 5:00 p.m., followed by a regular meeting, on November 9, 1993, in the City Council Chambers in the City Hall, 515 Clark Avenue, pursuant to law with Mayor Curtis presiding and the following Council Members present: Brown, Campbell, Parks, and Wirth. Couns. Hertz and Hoffman arrived late. WORKSESSION ON STORM WATER MANAGEMENT ISSUES: Public Works Director Paul Wiegand reviewed definitions and principles relating to stormwater management as contained in the handout distributed to Council. He explained the equation for calculating the amount of water that will run off in a given time period, noting the runoff coefficient decreases as the amount of development decreases. He stressed that it was important to remember, however, that stormwater management is not an exact science. He discussed the difference between rate vs. volume, saying urbanization will always increase the volume of runoff from a given parcel of land, and will also usually concentrate the runoff. He said stormwater management systems are designed for a specific, i.e., 5- year, storm and are used to maintain the rate of runoff, although they do not affect the volume. He discussed the rainfall intensity, duration, and frequency curves as contained in the handout, noting a short duration storm with high levels of rainfall is usually the most critical. He said as the intensity curve flattens, pipe networks can start to handle more water because it is not getting there all at one time. Coun. Hertz arrived at 5:05 p.m. and Coun. Hoffman arrived at 5:10 p.m. Mr. Wiegand and Planning and Housing Director Brian O'Connell conducted a demonstration of how runoff volume increases with urbanization, showing runoff from a concrete area vs. a grassy area. Mr. O'Connell reviewed the City's existing program regarding stormwater management as contained in the handout, saying authority is currently provided under both the zoning ordinance and subdivision regulations. He reviewed the section of the Zoning Ordinance addressing site plan submittal requirements and the design standards section. He said the latter was the only section of the zoning law that imposes some requirement on the property owner, and provides Staff the authority to determine if property owners have limited the rate of increased runoff of surface water to adjacent and downstream property. He said Staff uses this law to require the property owner to store all of the water created by the development that exceeds the amount of water that was there before the development. Mr. Wiegand said in the case of redevelopment, only the incremental increase amount is required to be stored. He said currently, if a problem exists, Staff can ask the property owner to maximize what can be done on the site, but they don't have the ability to ask that the property owner correct the problem. Mr. O'Connell reviewed the current subdivision law submittal requirements. He said for the proposed portion of a plat, the property owners have to show the approximate location of the extension of the storm sewer system and grading plans as applicable. He said the ordinance also requires the property owner to give consideration to alternative methods of stormwater drainage. He said another section of the ordinance addresses the owner's duty to construction what they've proposed. Coun. Brown asked what happens when the property is transferred. Mr. O'Connell explained that recently, the City has required developers to show the effect of a 100-year storm, and the result has been detention features restricted with an easement giving the City the right to store water on those lots. He said that easement transfers with ownership. Mr. Wiegand said previously, problems developed when the ultimate control for runoff was on the downstream side of a subdivision, and there was no in-between channel for water accumulation. Coun. Brown asked whether individual builders had to submit a stormwater management plan that complies with the overall subdivision plan. Mr. Wiegand said under the current regulations, the City has no control over grading of individual sites. Mr. O'Connell used a slide presentation to illustrate a variety of stormwater management techniques around the City. He said the City had neither the funds nor the staff available to make certain these systems are maintained. He noted the detention basins constructed as part of the Airport improvements are the only stormwater management feature in the City designed to handle a regional detention function, being designed to handle an entire watershed. Mr. O'Connell said since the City's current stormwater management control program utilizes the development review process, it doesn't currently apply to one or two-family construction, but to areas where the runoff coefficient is greater, i.e. apartment buildings and commercial buildings. The Council members discussed the possible cumulative effect of several property owners making additions to their single or two-family homes, and the fact that such a change might not affect the entire neighborhood, but may impact an immediate neighbor. There was discussion of how stormwater management principles apply to roads and highways. Mr. Wiegand said the problem often relates to the width of the right of way. He drew a diagram to illustrate the on-street storage differences between a street with a large swale, such as Grand Avenue, versus a more gently rolling street. The Council members asked Mr. Wiegand to draw a diagram of Elwood Drive. He said there have been concerns that the storage area between Elwood and Beach was removed, when in reality, 42" pipes were installed through Elwood Drive that allowed water to back up into the area south of Center Drive. He said to the north, between Center Drive and Lincoln Way, storm sewer pipes with flap gates allow water to go out to Squaw Creek. He said raising Elwood Drive would have no effect on whether or not the water would be stored. There was discussion regarding flood plain management and how there was obviously a limited amount of water that could be stored. Mayor Curtis cited calculations that given the cubic feet per second rate experienced during the July 9, 1993 flood, Elwood Drive would have filled up within 15 minutes. Mr. Wiegand agreed and said while everything constructed in the floodplain contributes to the elevation of stormwater, there was no question that even if Elwood, South 4th, and Hilton had never been built, there still would have been flooding damage in South Riverside/Russell neighborhood this past July. 2 Mr. O'Connell said it was Staff's belief that the City's requirements need to be clarified. He said the present policy doesn't give Staff direction to accomplish what they need, nor does it give direction to subdividers as to what it is they're required to do. In addition, he said, Staff recommends the Council consider criteria which allow flexibility to approve alternative methods and take into account differences of different properties. Public Works Director Wiegand reviewed the current, restrictive, and staged discharge runoff policy examples for 5, 10, and 100-year frequency storms as contained in the handout, noting they were designed to deal with runoff from an individual site, not runoff from major facilities such as Squaw Creek or Skunk River. There was discussion regarding how no matter which application the City adopted, a grading plan would be needed for follow-up to ensure effectiveness of the policy. Mr. Wiegand said the Council needed to consider whether the City's current stormwater management plan is currently meeting the needs of the community, and if not, funding sources for new activities would need to be addressed. He said one option Staff has considered is the establishment of a stormwater utility fund to address the costs and the programs. He said such a fund would provide a pay-as-you-go system, without borrowing and increasing debt service. Mayor Curtis said other communities have developed similar systems designating areas where a problem exists, rather than involving the entire community. City Manager Steve Schainker said Staff was advocating a total, citywide utility as opposed to a special assessment district. He said the challenge would be to keep the program simple and understandable. He said by providing a pay-as-you-go approach, such a utility would save debt service costs and would be a prudent business decision for the citizens of Ames. Mayor Curtis left the meeting at 6:53 p.m., with Coun. Parks assuming the duties of Mayor pro tem. Motion by Campbell, Second by Hertz, to direct Staff to explore stormwater utility fund options. Vote on Motion: 6-0. Motion declared carried unanimously. Motion by Campbell, Second by Brown, to consider changes in legislation relating to stormwater discharge rates and grading policies, with future Council workshops on criteria and costs involved. Vote on Motion: 6-0. Motion declared carried unanimously. RECESS: Mayor pro tem Parks called a recess at 7:00 p.m. RECONVENE: The regular meeting convened at 7:07 p.m. PLEDGE OF ALLEGIANCE: Mayor Curtis introduced Cub Scouts from Den 4, Pack 230, who led the assemblage in reciting the Pledge of Allegiance. BEAUTIFICATION AWARDS: Bill LaGrange, Chair of the Ames Beautification Committee, 3 presented Beautification Awards to the following individuals and organizations for flower plots throughout the City: Lincoln Swing--Lois Girton, Ames Garden Club; Airport Entrance--Shirley Bauge, Story Co. Master Gardeners; Main & Duff--Debbie Gitchell, Story Co. Master Gardeners; 30th & Hoover--Marie McCuskey, Story Co. Master Gardeners; Teagarden Park--Kenn Outzen, Story Co. Master Gardeners; Hyland & Ontario--Margaret Schwartz, Faculty Women's Club-Nature Study Group; SW Corner of 24th and Duff--Julie Evenson, Ames Foundation; NW Corner of 24th & Duff--Art Staniforth, Rotary Club; Summit and Ridgewood--Nancy Judisch, Suroptimist Club; DOT Entrance--Ames Beautification Committee; City of Ames, Public Works; and City of Ames, Parks and Recreation Department. Award Certificates were also presented to the following individual property owners: Jack and Lois Girton; William & Barbara Youngclas; Noel & Mary Sesker; Lynn & Mary Schroeder; Edward & Krusi Braun; Gary & Jennifer Groat; Wolfgan & Lesia Oesterreich; John & Nyla Carswell; Donald & Kathryn Gardner; Timothy & Danhthi Lutz; Gary & Jill Johnson; Steven & Margaret Mercer; James & Pamela Mason; Joseph & Delores Brown; William & Cornelia Buck; Ann's Insurance Agency; Ames Silversmithing; Apothecary Shop; Subway. PRESENTATION ON SCHOLL ROAD TRANSPORTATION STUDY: Public Works Director Paul Wiegand provided background on how this study was requested by the residents in the Kingman, Amherst, Minnesota area regarding the adequacy of the Minnesota Bridge access to their subdivision. He said while the bridge was originally constructed as an emergency vehicle entrance, recent traffic counts show it has become a 50% entrance road. He said in addition to studying the bridge adequacy, the consultants had performed a land use study to determine the potential for new growth in the area. He said two public meetings had been held to discuss the study with the residents, and noted the Council Action Form included a list of comments received from those meetings. Howard Preston, BRW, Inc., described the study area as being from Ontario north and between Stange Road and Dakota. He noted the analysis was divided into three parts: land use, traffic forecasts, and traffic engineering. He reviewed each section and how the consultants had identified alternatives and estimated construction costs for each. He said they had also calculated a cost- effectiveness statistic, or dollars per vehicle served, for the alternatives. He said among the Study's conclusions were the following: 1) As one of the growth corridors of the community, the NW area will experience additional growth within the next 10-20 years; 2) Ontario will start approaching levels of congestion; 3) The access that is currently available is substandard and could be subject to interruption. He said the consultants felt the access situation was important, but not urgent. Mr. Preston said the study concluded with short-term recommendations including separating the pedestrian walkway from the existing bridge, returning the roadway to its former width, removing the in-place traffic signal, and posting 10 mph speed advisory, narrow bridge, and truck prohibition signs. He said long-term recommendations were to include comprehensive transportation plan visions to accommodate the future extension of Scholl Road, provisions for connecting the neighborhood to Dakota, and at some point, grade separating the Dakota Avenue crossing of the CNW RR tracks. Coun. Hertz asked whether the truck prohibition included vans and busses. Mr. Preston said that was not the intent of the recommendation, which was based on width rather than structural problems. 4 He said the advantage of removing the signal was to alleviate potential problems involved in stopping and starting on steep grades. Coun. Hoffman asked if the bridge would still be useable once the improvements were made. Mr. Preston said the bridge was structurally sound and was providing a reasonable level of service as far as safety. He said most users seemed aware of the fact that they had to use care when crossing because of the narrow width and steep grades, which result in loss of sight distance over the top of the bridge. He said the consultants felt it would be more cost effective to consider the longer term solution of grade separating other crossings, specifically Dakota, rather than upgrading the bridge in its current location. Richard Engen, 1323 Wisconsin Circle, said traffic in the area was much improved since the lights were installed, and asked whether fire trucks would be restricted from the area. Mr. Preston said emergency vehicles would not be restricted. He said the signal didn't appear to be providing any benefit at present and as a rule, it was in the public's best interest not to have unnecessary signals. Wayne Moore, 1627 Amherst, said while the majority of the Neighborhood Association members seemed to feel the short-term recommendations were quite acceptable, they felt the longer-range recommendations should be looked at more carefully. He said they questioned whether the expense involved in the proposed extension of Kingman Road might not be better used to continue the maintenance of the Minnesota Avenue bridge. Jim Cossitt, 3208 Ontario, said the approach between Ontario and the south end of the Minnesota Avenue bridge is a dangerous area for pedestrians. He said he was concerned that allowing 2-way traffic will remove the incentive for motorists to stop. He said he felt there would be increased traffic volumes on the roadway. He said he was concerned that the long-term proposal did not appear to address bicycle facilities. He asked that Council not act on the long-term recommendations, but review the consultants' report, keeping in mind the guidelines adopted in the Bicycle Master Plan. Coun. Campbell said she didn't see anything in the Kingman plan that precluded bicycles. Mr. Cossitt agreed, but said the report didn't address the issue. Coun. Parks said he didn't believe the Bicycle Master Plan included a bicycle path on every roadway. He said whether or not a bicycle facility was a consideration in this instance would depend on the use of the roadway. Mr. Cossitt said if the Scholl Road study was to be a comprehensive planning tool, the issue should at least be addressed by the consultant or by Staff. William Meyers, 1606 Amherst, said he felt Scholl Road would bear the majority of the increase in traffic, because the people who would live in a housing development west of Scholl Road would be travelling east. He said he felt the direction of traffic needed to be addressed in the long-term recommendations. Motion by Brown, Second by Hoffman, to accept the Scholl Road Transportation Study and direct Staff to implement the short range recommendations by including a project in the Capital Improvement Plan to construct a new cantilevered pedestrian path, remove the traffic signal, and post 10 mile per hour speed advisory, narrow bridge, and truck prohibition signs. 5 Roll Call Vote on Motion: 6-0. Motion declared carried unanimously. CONSENT AGENDA: Motion by Hertz, Second by Parks, to approve the following items on the Consent Agenda: Motion to approve payment of claims Motion to approve minutes of the special meeting of October 19, 1993 Motion to approve renewal of the following beer and liquor licenses: a. Class C Beer - Walgreens, 2501 Grand Avenue b. Class C Liquor - B.J.'s Lucky Lady, 111 5th Street c. Class C Liquor - Whiskey River, 132-134 Main Motion to approve certification of Civil Service applicants RESOLUTION NO. 93-408 approving contract and bond for Pro-Environmental Abatement, Inc. in amount of $42,380.00 for Cooling Tower Demolition Project RESOLUTION NO. 93-409 approving contract and bond for Ames Trenching & Excavating, Inc. in amount of $155,991.00 for 1993 Footing Drain Program No. 1 RESOLUTION NO. 93-410 approving request for subordination of mortgage lien for property at 1208 Carroll RESOLUTION NO. 93-411 authorizing Mayor to execute certificate for release of liens and partial release of real estate mortgage for Lot 6, Ames Community Industrial Park Subdivision RESOLUTION NO. 93-412 accepting completion of US 69 Rehabilitation Project RESOLUTION NO. 93-413 accepting completion of Addition to Maintenance Facility Project RESOLUTION NO. 93-414 approving release of judgement against TCI Roll Call Vote: 6-0. Resolutions declared adopted unanimously, signed by the Mayor, and hereby made a portion of these minutes. PUBLIC FORUM: No one present wished to speak during this portion of the meeting. REQUEST TO APPROVE NEW LIQUOR LICENSE APPLICATION FOR THE KEG SHOP: Motion by Hoffman, Second by Wirth, to approve a new Class E Beer permit for the Keg Shop, 113 Colorado Blvd. Vote on Motion: 6-0. Motion declared carried unanimously. ENCROACHMENT PERMIT FOR LEEDZ SALON: Motion by Hertz, Second by Parks, to approve request for encroachment permit to allow awnings at 2536 Lincoln Way. Vote on Motion: 6-0. Motion declared carried unanimously. REQUEST FROM DBA REGARDING HOLIDAY PROMOTIONS: Motion by Hertz, Second by Hoffman, to approve request from Downtown Betterment Association to allow use of the lighting in the Tom Evans Downtown Plaza from November 21, 1993 to December 31, 1993, to approve the waiver of parking enforcement for the Central Business District on December 11, 1993 and December 18, 1993, and to allow the placing of Santa's Shed in the plaza. Vote on Motion: 6-0. Motion declared carried unanimously. REQUEST FROM KAPPA DELTA TO ALLOW UNDER-AGE ON PREMISES: Motion by Campbell, Second by Hoffman, to approve a request from Kappa Delta sorority to allow under- age persons on the premises of the Coliseum Nightclub while alcohol is being served on 6 November 17, 1993 from 7:00 p.m. to midnight. Vote on Motion: 5-1. Voting Aye: Campbell, Hertz, Hoffman, Parks, Wirth.Voting Nay: Brown. Motion declared carried 5-1. REQUEST FROM SOUTH RIVERSIDE/RUSSELL NEIGHBORHOOD CONCERNING FLOOD BUY-OUT: David Slater, 320 South Russell, said the residents of South Riverside Drive and South Russell Avenue were requesting that the Council make a positive financial commitment from FY 93-94 to help facilitate the flood buy-out requests. He said in the event there was a shortfall in grant money received, they were asking that money be identified from uncompleted programs in the current year's budget in order to provide additional funding to accomplish the entire buy-out project. He said they were suggesting that those identified programs become part of the FY 94-95 budget. He reviewed his November 2, 1993 letter to Council which said the South 4th Street and Elwood Drive construction had created a dike system that devastated their neighborhood. He said the City may not have a legal obligation to correct the wrong that was done, and Council would need to determine whether or not there was a moral obligation. Coun. Campbell noted the residents had also asked that a list of prioritized properties be prepared. She asked when the results of the grant applications would be available. Assistant City Manager Bob Kindred said the Building Inspector had agreed to work with property owners who appear to have sustained substantial (50% or more) damage to their property. He noted Council had previously approved those properties as top priorities for the buy-out program. He said because no one had applied for a building permit, Staff had no basis to declare a property substantially damaged. He said the residents had also requested that the City arrange for the necessary surveying. He said that is a reimbursable cost under the grant, and if the City were to complete the surveying now, it would be totally a City expense. He said Staff had been told the grant announcement would be made Friday, November 12. Coun. Brown said she didn't feel comfortable providing carte blanche funds from other programs until the total costs of need were known. Mr. Kindred said the estimate of costs to buy out the entire 32 homes in the South Riverside/Russell area was $1.65 million. He said one-half of that amount was included in the FEMA 404 grant application; the other in the application for block grant monies. Coun. Hertz said since they were one week away from learning the outcome of the grant applications, it would be preferable to have the survey paid for out of the grant money if possible. She said she thought the original prioritization was at least philosophically sketched out. She said $1.6 million seemed like an unrealistic amount to provide from the existing budget. Mayor Curtis said Staff was optimistic the City would receive some grant money, but the amount was unknown. He said they could understand the frustration of the neighborhood during this waiting period. Coun. Campbell said as soon as the grant funds are known, Staff could be directed to begin the prioritized listing, and then they would be able to let property owners know where they fall on that list. 7 There was discussion regarding whether Council should direct Staff to start the process of prioritizing at this time, or table the issue until the results of the grant applications are known. Coun. Brown said she felt it was premature to ask that funds be designated when there were so many unknown factors. Coun. Wirth said she felt Staff could begin some of the background work now. Planning and Housing Director Brian O'Connell said Staff had learned this afternoon that the 28-E agreement between the City and Story County commits to the City $220,000 of the $350,000 allocated to Story County. There was discussion whether it would be appropriate to spend those funds for the land surveying. Mr. O'Connell explained program requirements the City would have to meet. Mr. Slater clarified the two requests the residents had made. Sherri Paul, 306 S. Riverside, said her husband and she realized there was the potential for slight flooding in the neighborhood when they bought their house. She said earlier this year they had planned to move, but no longer felt their property was saleable. She said they felt their lives were in limbo, along with those of 32 others in the neighborhood. She said the longer they delay pending Council decisions, the greater the chance that they will be in jeopardy of flooding again in the spring. Motion by Wirth, Second by Parks, to direct Staff to begin to establish a specific list of properties to be offered buyouts in priority order, given the criteria already established. Vote on Motion: 6-0. Motion declared carried unanimously. Coun. Wirth said she felt it was important that they start looking at the budget in terms of what projects might be identified and delayed until next fiscal year. Coun. Brown said she could not support making a commitment that she later might not be able to support. Coun. Campbell said she was concerned about an implication that the City was the safety net no matter what happened. She said she would prefer that the issue be tabled until it was known whether or not grants were available. Mayor Curtis said he felt it was unrealistic to expect that they were going to receive all the funds applied for, and said he thought they were going to be looking at some shortfall. Coun. Campbell said she felt they needed to know what that shortfall was before the Council made a decision as to whether they could be part of a safety net. Motion by Brown, Second by Campbell, to table identifying funds to cover any anticipated shortfall to the next regular meeting on November 23, 1993. Vote On Motion: 5-1. Voting Aye: Brown, Campbell, Hertz, Hoffman, Parks. Voting Nay: Wirth. Motion declared carried 5-1. HEARING ON LIBRARY ROOF REPAIR PROJECT: Mayor Curtis declared the public hearing open. There being no one present wishing to testify, the public hearing was declared closed. 8 Motion by Hertz, Second by Wirth, to adopt RESOLUTION NO. 93-415 finally approving plans and specifications and awarding contract to Iowa Falls Roofing Company in amount of $38,251.00, and approving contract and bond of same. Roll Call Vote: 6-0. Resolution declared adopted unanimously, signed by the Mayor, and hereby made a portion of these minutes. ORDINANCE DESIGNATING SNOW ROUTES: Motion by Parks, Second by Hoffman, to pass on first reading an ordinance designating snow routes. Roll Call Vote: 6-0. Motion declared carried unanimously. Motion by Parks, Second by Hoffman, to suspend the rules required for adoption of an ordinance. Roll Call Vote: 6-0. Motion declared carried unanimously. Motion by Parks, Second by Hertz, to pass on second and third readings and adopt ORDINANCE NO. 3251 designating snow routes. Roll Call Vote: 6-0. Ordinance declared carried unanimously, signed by the Mayor, and hereby made a portion of these minutes. PUBLIC SAFETY BUILDING: Mayor Curtis noted there had been a request to submit a proposal to the Council for sale of the Public Safety Building. He said this presentation did not preclude the Council from accepting other proposals nor did it bind them into accepting this one. John McKinney, 315 6th Street, said he was an attorney representing Greg Coy who had been working with Lee Matson in developing this proposal. He distributed the proposal to Council. Motion by Wirth, Second by Parks, to adopt RESOLUTION NO. 93-416 setting November 23, 1993 as date of hearing on proposed offer to buy Public Safety Building. Roll Call Vote: 6-0. Resolution declared adopted unanimously, signed by the Mayor, and hereby made a portion of these minutes. Mayor Curtis noted that anyone subsequently submitting a proposal could appear at the November 23 hearing and ask the Council to delay or deny acceptance of this proposal. He said there was also an option of continuing that hearing to another date. ANIMAL CONTROL SHELTER: Motion by Hoffman, Second by Campbell to adopt RESOLUTION NO. 93-417 authorizing $5,000 from contingency account to hire architect for animal control shelter. Coun. Brown asked whether this architectural design could be used on any site. City Manager Steve Schainker said while the design would not be site specific, the architects would have to know certain aspects, such as where the water and sewer lines would connect, before the work was completed. Coun. Brown asked whether the WPC plant site had been designated as the site for the animal shelter. Mr. Schainker said Staff was currently looking at ways of reducing the cost of the project, and it might be necessary to return to Council to explore alternate sites. 9 Coun. Brown said she had concerns about that site, but did not have the documentation necessary to present them at this time. There was discussion regarding whether Council could approve this agreement and allow the architect to begin work on this design. Public Works Director Paul Wiegand said the utility connections are the only site specific considerations. He said those issues could be addressed at the end of the design process. Roll Call Vote: 6-0. Resolution declared adopted unanimously, signed by the Mayor, and hereby made a portion of these minutes. Motion by Brown, Second by Hertz, to place reconsideration of the proposed site for the animal shelter on the November 23, 1993 agenda. Vote on Motion: 6-0. Motion declared carried unanimously. HOSPITAL/MEDICAL MASTER SITE PLAN CONTRACT: Motion by Parks, Second by Campbell, to adopt RESOLUTION NO. 93-418 approving request to modify Hospital/Medical Master Site Plan contract to allow property located at 210 Eleventh Street and 1016 Douglas to be moved off the site for purposes of relocation. City Attorney John Klaus said although the agenda listed this item as an amendment to the agreement, it does not change one word of the development agreement between the Trustees and the Council. He said it stipulates that the wording of the agreement notwithstanding, these two specified homes will be permitted to move so that they can be preserved. Coun. Campbell said it was her understanding that by being moved, these houses will still be retained as affordable housing stock. City Attorney Klaus said that was the purpose of relocating the homes. Coun. Hoffman said without doing this, those homes would not be useable. Coun. Wirth said she could not support the motion. She said there were too many unknowns with the Hospital project at this time. Harley Osborn said he was planning to move the house from 210 Eleventh Street to a lot he'd purchased at 1122 Garfield. Roll Call Vote: 4-2. Voting aye: Campbell, Hertz, Hoffman, Parks. Voting Nay: Brown, Wirth. Resolution declared adopted 4-2, signed by the Mayor, and hereby made a portion of these minutes. 28-E AGREEMENT WITH STORY COUNTY FOR ADMINISTRATION OF CDBG FUNDING FOR FLOOD RECOVERY: Motion by Parks, Second by Wirth, to adopt RESOLUTION NO. 93-419 approving 28-E Agreement as prepared by the City of Ames, authorizing the Mayor to sign that agreement upon approval by the County Board of Supervisors. Housing Coordinator Vanessa Baker-Latimer reviewed changes to the agreement as requested by City Staff. She cited a correction to the Council Action Form, and reviewed the schedule for 10 meeting requirements of the program. Roll Call Vote: 6-0. Resolution declared adopted unanimously, signed by the Mayor, and hereby made a portion of these minutes. CONSULTING SERVICES AGREEMENT FOR LUPP UPDATE AND ORDINANCE REVISION PROJECT: Motion by Parks, Second by Brown, to adopt RESOLUTION NO. 93-420 approving letter of agreement for planning consulting services for LUPP update and ordinance revision project. City Manager Steve Schainker noted this was an interim letter of agreement until the Scope of Services is completed and approved. Roll Call Vote: 6-0 . Resolution declared adopted unanimously, signed by the Mayor, and hereby made a portion of these minutes. SOUTH DUFF AVENUE WIDENING PROJECT: Motion by Campbell, Second by Parks, to adopt RESOLUTION NO. 93-421 awarding contract to Manatt's, Inc. in amount of $1,547.177.50, subject to concurrence of Iowa DOT. Coun. Campbell noted the Staff report suggested combining pavement cuts might reduce the project costs. Public Works Director Paul Wiegand said the number of entrance locations to businesses in the project area created 25 separate "sets" of activity for the contractor, who indicated that as the primary reason for project cost increases. He said Staff will discuss possible changes with both the contractor and the affected businesses. City Manager Steve Schainker noted the contractor's bid was more than $200,000 over the original estimate, and since the City's share of the project will come from a General Obligation bond issue sold previously, there would be an increase in debt service costs. Roll Call Vote: 6-0. Resolution declared adopted unanimously, signed by the Mayor, and hereby made a portion of these minutes. DEVELOPER'S AGREEMENT FOR SAM'S CLUB: Motion by Parks, Second by Hoffman, to adopt RESOLUTION NO. 93-422 approving conceptual approval of developer's agreement for Sam's Club. Public Works Director Paul Wiegand noted the Council Action Form stated the developer wished to obtain an easement over City-owned property for a detention basin for stormwater control. He said that concept has changed, and the developer would now like to acquire that land to allow the potential for signage along the Highway 30 right of way. He noted the developer would be donating land to the City for the widening of Airport Road, and said there were other in-kind services that could be negotiated. He said they would return to Council with the negotiated agreement after the developer's closing date later this month. Coun. Brown asked why they were not considering widening 69 south of that site and installing 11 signalization at Crystal. She said this site would add to the existing traffic problem in the area. Mr. Wiegand said the need for signalization was addressed in the agreement, and it depended on how far off-site improvements could be extended. He said peak-hour site-generated traffic in the area would amount to approximately 70 extra vehicles/ hour northbound on Duff and turning left onto Airport Road; 50 additional vehicles/hour eastbound on Airport Road, turning south on Duff. He said that converts to a daily factor of approximately 1200 vehicles more on South Duff south of this location. He discussed how those figures would be reviewed during the annual traffic accident analysis, and any necessary changes included in the CIP proposal. Owen Buckley, 801 W 47th, Suite 219, Kansas City, Missouri, said he worked for the R.H. Johnson Company representing Wal-Mart, and he was present to answer any questions. Coun. Hoffman said if signalization for Jewel Drive was outside of the 5-year CIP because of traffic and accident reports, she felt that issue should be addressed at budget time. Roll Call Vote: 6-0. Resolution declared adopted unanimously, signed by the Mayor, and hereby made a portion of these minutes. COMMENTS: Coun. Brown asked that the November 1, 1993 letter from Sarah Rogers be referred to the Campustown Betterment Association. Coun. Campbell said she planned to respond to Ms. Rogers as well. Motion by Wirth, Second by Campbell, that Staff be directed to explore a ban on leaf burning, and bring proposals to Council. Coun. Wirth said she had heard from a number of citizens concerned about leaf burning and felt the issue should be revisited. Vote on Motion: 6-0. Motion declared carried unanimously. ADJOURNMENT: The meeting was adjourned at 9:10 p.m. Sandra L. Ryan, City Clerk Larry R. Curtis, Mayor 12