HomeMy WebLinkAbout~Master - Regular Meeting of the Ames City Council 06/22/1993MINUTES OF THE REGULAR MEETING
OF THE AMES CITY COUNCIL
AMES, IOWA JUNE 22, 1993
The Ames City Council met in regular session at 7:00 p.m., June 22, 1993, in the City Council
Chambers in the City Hall, 515 Clark Avenue, pursuant to law with Mayor Larry Curtis presiding
and the following Council Members present: Campbell, Hertz, Hoffman, Parks, and Wirth. Coun.
Brown arrived late.
CONSENT AGENDA: Motion by Hoffman, Second by Wirth, to approve the following items on
the Consent Agenda:
Motion to approve the minutes of the regular meeting of June 8, 1993
Motion to approve payment of claims
Motion to approve renewal of the following beer and liquor licenses:
a. Class B Beer - Godfather's Pizza, 414 Lincoln Way
b. Special Class C Liquor - Sukothai, 223 Welch
c. Special Class C Liquor - Pizza Hut, 436 South Duff
d. Special Class C Liquor - Pizza Hut, 127 Dotson Drive
RESOLUTION NO. 93-226 approving appointment of John Parks to Ames Economic
Development Commission
RESOLUTION NO. 93-227 approving contracts with human service agencies for FY 1993/94
funding
RESOLUTION NO. 93-228 approving contracts with arts agencies for FY 1993/94 funding
RESOLUTION NO. 93-229 approving request from COTA to allow carry-over of AIOFA funds
to next fiscal year
RESOLUTION NO. 93-230 approving requests for subordination of mortgage lien for the
following properties:
a. 712 Ken Maril Road
b. 434 Ken Maril Road
c. 506 Ken Maril Road
d. 700 Ken Maril Road
e. 706 Ken Maril Road
f. 620 Ken Maril Road
RESOLUTION NO. 93-231 approving final plat for Cooper's First Subdivision
RESOLUTION NO. 93-232 accepting completion of contract with Fort Dodge Asphalt
Company in the amount of $92,219.12 for the 1993 Joint Sealing Program
RESOLUTION NO. 93-233 to abandon a utility easement, Lots 5 & 6, Gateway Hills, Plat 3
(Indian Grass Court)
RESOLUTION NO. 93-234 approving amendment to Memorandum of Understanding between
the Iowa Department of Inspections and Appeals and the City of Ames
RESOLUTION NO. 93-235 approving carry-over authorization for FY '93 capital purchases to
FY '94 for Equipment Services Department
RESOLUTION NO. 93-236 approving Resource Recovery Fee Schedule amendment
RESOLUTION NO. 93-237 approving change order No. 1 with Sande Construction and Supply
Company, Inc. for Water and Wastewater Technical Services Complex
RESOLUTION NO. 93-238 accepting completion of subdivision improvements in Orchard
Estates Subdivision
RESOLUTION NO. 93-239 accepting completion of subdivision improvements in Sopers
Subdivision
RESOLUTION NO. 93-240 approving change to capital expenditure classification as specified
in the City of Ames Purchasing Manual
Roll Call Vote: 5-0. Resolutions declared adopted unanimously, signed by the Mayor, and hereby
made a portion of these minutes.
PUBLIC FORUM: There was no one present wishing to speak during this portion of the meeting.
REQUEST FROM AMES JAYCEES FOR FIREWORKS PERMIT: Motion by Hoffman,
Second by Parks, to approve a request from the Ames Jaycees for a fireworks permit on July 4,
1993.
Vote on Motion: 5-0. Motion declared carried unanimously.
NEW LIQUOR LICENSE FOR APPLEBEE'S: Motion by Campbell, Second by Parks, to
approve application for a new Class C Liquor License for Applebee's Neighborhood Bar and Grill,
South Duff and Chestnut Street.
Vote on Motion: 5-0. Motion declared carried unanimously.
NEW LIQUOR LICENSE FOR SINCLAIR STORES #11: Motion by Parks, Second by
Campbell, to approve application for a new Class C Beer Permit for Sinclair Stores #11, 105 E.
Lincoln Way.
Vote on Motion: 5-0. Motion declared carried unanimously.
Coun. Brown arrived at 7:06 p.m.
PUBLIC ART FOR CITY COUNCIL CHAMBERS: Kathy Svec, Public Art Policy and
Acquisition Commission, distributed a sketch illustrating the proposal from artist Eric Sealine for
three aerial photograph murals for the City Council Chambers. She said the Commission felt this
artwork would enhance what was a very significant room in the City Hall building.
Motion by Wirth, Second by Parks, to approve request from City Hall Art Committee and Public
Art Policy and Acquisition Commission for approval of plan to enter into agreement with artist Eric
Sealine for murals in Council Chambers.
Vote on Motion: 6-0. Motion declared carried unanimously.
HEARING ON 1993 RECONSTRUCTION AND RESURFACING PROGRAM NO. 1: Mayor
Curtis declared the public hearing open. There being no one present wishing to testify, the public
hearing was declared closed.
Motion by Parks, Second by Hoffman, to adopt RESOLUTION NO. 93-241 approving final plans
and specifications and awarding a contract to Manatt's, Inc. in the amount of $1,088,097.14 for the
1993 Reconstruction and Resurfacing Program No. 1.
Roll Call Vote: 6-0. Resolution declared adopted unanimously, signed by the Mayor, and hereby
made a portion of these minutes.
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Motion by Parks, Second by Hoffman, to adopt RESOLUTION NO. 93-242 approving contract and
bond for Manatt's, Inc. in the amount of $1,088,097.14.
Roll Call Vote: 6-0. Resolution declared adopted unanimously, signed by the Mayor, and hereby
made a portion of these minutes.
SNOW ROUTE REVISIONS: Motion by Parks, Second by Campbell, to pass on first reading an
ordinance amending the Municipal Code for the purpose of deleting certain street segments from
the designated snow route.
Roll Call Vote: 6-0. Motion declared carried unanimously.
UTILITY RETIREMENT BENEFIT INCREASE: Motion by Parks, Second by Campbell, to
pass on second reading an ordinance amending Municipal Code for the purpose of increasing the
Utility Retirement Benefit from 1.90% to 1.95% of highest average earnings for each year of
creditable service.
Roll Call Vote: 6-0. Motion declared carried unanimously.
Motion by Parks, Second by Campbell, to suspend the rules required for the adoption of an
ordinance.
Roll Call Vote: 6-0. Motion declared carried unanimously.
Motion by Parks, Second by Wirth, to pass on third reading and adopt ORDINANCE NO. 3229
amending Municipal Code for the Purpose of increasing the Utility Retirement Benefit from 1.90%
to 1.95% of highest average earnings for each year of creditable service.
Roll Call Vote: 6-0. Ordinance declared adopted unanimously, signed by the Mayor, and hereby
made a portion of these minutes.
PARKING RESTRICTIONS ON HAYWARD AVENUE: Motion by Parks, Second by
Hoffman, to pass on third reading and adopt ORDINANCE NO. 3230 designating parking
restrictions on Hayward Avenue.
Roll Call Vote: 6-0. Ordinance declared adopted unanimously, signed by the Mayor, and hereby
made a portion of these minutes.
SOUTH DUFF MUNICIPAL IMPROVEMENT DISTRICT: Motion by Wirth, Second by
Brown, to table this item until the July 13 meeting, when the attorney working with the South Duff
Improvement Association would be available to answer questions from Council.
Vote on Motion: 6-0. Motion declared carried unanimously.
PUBLIC SAFETY BUILDING: City Manager Steve Schainker said Staff was seeking direction
from Council regarding the Public Safety Building, now that the April 19 deadline to receive
proposals for renovation of that building had passed. He noted the Staff report outlined five possible
alternatives regarding the future of the building.
There was discussion regarding whether the landmark status of the building was an inhibiting factor
in the RFP response, and what other factors might have impacted the number of responses.
Coun. Wirth said she'd received a call from Larry Kerr, who asked that the record show he'd made
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an offer to purchase this building, after the RFP process had closed.
Coun. Wirth said the decision to issue an RFP was the result of a request from a widely-known
group with much community support who were interested in using the building. She said when the
group indicated they were no longer interested in the building, it may have been too late for anyone
else to complete a proposal.
Coun. Wirth said the City has not been very good stewards of this building, and a number of options
had not yet been explored. She said they should utilize the Historic Preservation Commission in the
planning process, and said it might be well to delay final action on the Public Safety Building until
a downtown revitalization plan was in place. She said in the meantime, the City should do what it
can to care for the building, and suggested an outside professional be consulted to prevent any
further deterioration of the building.
Coun. Hoffman said the City needed to decide whether it wanted to keep the building before
considering those options. Coun. Wirth said they should consider ways to facilitate someone else
using the building, regardless of whether or not the City decided to retain the building.
Coun. Parks said he didn't think listing the building with a Realtor would preclude some of the
options suggest by Coun. Wirth. Coun. Brown suggested they see the response from marketing the
building through a professional, and then seek input from the Historic Preservation Commission
regarding those proposals. She said she didn't think a decision regarding the landmark designation
needed to be made at this time.
There was discussion regarding the process involved in removal of a landmark designation.
Motion by Hoffman, Second by Brown, to list the Public Safety Building with a Realtor, listing it
with or without landmark status but giving priority to landmark status offers and not including
demolition at this point.
Vote on Motion: 4-1. Motion declared carried 4-1.
DEVELOPER'S AGREEMENT FOR DEPOT PROJECT: Motion by Parks, Second by
Campbell, to set Wednesday, June 30, at 3:00 p.m. as date of a special meeting to review the
developer's agreement on the Depot Project.
Vote on Motion: 6-0. Motion declared carried unanimously.
INSURANCE ISSUES: Risk Manager Jon Scott-Johnson provided background information on the
City's level of life insurance for merit employees, its current policies for group life insurance
coverage and long-term disability insurance, and the current contracts for administration of the
Health Benefit Trust and worker's compensation claims. He reviewed proposals received for
renewal of the City's property and casualty insurance coverage.
Motion by Campbell, Second by Parks, to adopt RESOLUTION NO. 93-243 accepting proposed
changes in Life Insurance coverages.
Roll Call Vote: 6-0. Resolution declared adopted unanimously, signed by the Mayor, and hereby
made a portion of these minutes.
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Motion by Campbell, Second by Parks, to adopt RESOLUTION NO. 93-244 waiving formal bidding
procedures and accepting proposal for life insurance coverage with Medical Life Insurance
Company.
Roll Call Vote: 6-0. Resolution declared adopted unanimously, signed by the Mayor, and hereby
made a portion of these minutes.
Motion by Campbell, Second by Parks, to adopt RESOLUTION NO. 93-245 waiving formal bidding
procedures and accepting proposal for long-term disability income insurance with Fortis Benefits
Insurance Company.
Roll Call Vote: 6-0. Resolution declared adopted unanimously, signed by the Mayor, and hereby
made a portion of these minutes.
Motion by Campbell, Second by Parks, to adopt RESOLUTION NO. 93-246 accepting renewal of
administrative contract for the Health Benefit Trust with Blue Cross/Blue Shield of Iowa.
Roll Call Vote: 6-0. Resolution declared adopted unanimously, signed by the Mayor, and hereby
made a portion of these minutes.
Motion by Campbell, Second by Parks, to adopt RESOLUTION NO. 93-247 accepting proposal
from Gallagher-Bassett for worker's compensation claims administration services.
Roll Call Vote: 6-0. Resolution declared adopted unanimously, signed by the Mayor, and hereby
made a portion of these minutes.
Motion by Campbell, Second by Parks, to adopt RESOLUTION NO. 93-248 approving General
Liability/Commercial Auto/Excess Insurance and Transit Liability Insurance.
Coun. Hertz said she would abstain from voting on this issue due to a possible conflict of interest.
Roll Call Vote: 5-0-1. Resolution declared adopted unanimously, signed by the Mayor, and hereby
made a portion of these minutes.
Coun. Brown left the meeting at 8:30 p.m.
HEARING IMPAIRED LISTENING SYSTEM FOR CITY COUNCIL CHAMBERS: Motion
by Campbell, Second by Hoffman, to adopt RESOLUTION NO. 93-249 authorizing expenditure
of $810 from the Contingency Fund for the purchase of a hearing impaired listening system with
four receivers for use in the City Council Chambers.
Coun. Hoffman asked that Staff explore the possibility of making this system available for use in
the Municipal Court as well.
Roll Call Vote: 5-0. Resolution declared adopted unanimously, signed by the Mayor, and hereby
made a portion of these minutes.
Coun. Brown returned to the meeting at 8:35 p.m.
WATER TREATMENT SERVICES FOR ELECTRIC UTILITY DEPARTMENT: Motion
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by Hoffman, Second by Parks, to adopt RESOLUTION NO. 93-250 waiving formal bidding
procedures and authorizing annual expenditure of up to $213,000 for boiler and cooling water
treatment services and chemicals from Betz Industrial as needed for FY 93-94 for Electric Utility
Department
Roll Call Vote: 6-0. Resolution declared adopted unanimously, signed by the Mayor, and hereby
made a portion of these minutes.
1993 SPECIAL PURPOSE GRANT APPLICATION: Motion by Parks, Second by Hertz, to
adopt RESOLUTION NO. 93-251 approving the submittal of City's 1993 Special Purpose Grant
application to the Department of Housing and Urban Development (HUD).
Housing Coordinator Vanessa Baker-Latimer noted a correction to items #4 and #6 on the budget
page of the Staff report. She said they hoped to have HUD's approval of the grant in August.
Roll Call Vote: 6-0. Resolution declared adopted unanimously, signed by the Mayor, and hereby
made a portion of these minutes.
LINCOLN WAY/CLARK/WALNUT IMPROVEMENT PROJECT: City Manager Steve
Schainker said following citizen input on the design plan to modify the Walnut/Clark/Lincoln Way
intersection, Council had directed Staff to discuss with the DOT an alternative of aligning Clark and
Walnut Avenue without any changes to Lincoln Way.
Public Works Director Paul Wiegand said the DOT would not fund the alternative plan through the
Traffic Safety Improvement Program grant, nor would they participate in a 50/50 funding split for
the remaining portion of the project, as they would if the original design plan were used. He said
Staff felt the alternate design plan should be resubmitted to the DOT for funding through the Urban
Systems Transportation Efficiency Program (U-Step). Traffic Engineer Scott Logan said there was
support for the alternate design plan from the majority of the property owners along Lincoln Way.
Motion by Hoffman, Second by Brown, to adopt RESOLUTION NO. 93-252 approving the
selection of the alternate design plan to modify only the Walnut Avenue/Clark Avenue approaches
for realigning the two streets, and to apply for U-Step funding for the project.
Roll Call Vote: 6-0. Resolution declared adopted unanimously, signed by the Mayor, and hereby
made a portion of these minutes.
MORTENSEN ROAD STORM SEWER PROJECT: Motion by Wirth, Second by Hoffman, to
adopt RESOLUTION NO. 93-253 approving developer's agreement for financing storm sewer
culvert construction on Mortensen Road.
Roll Call Vote: 6-0. Resolution declared adopted unanimously, signed by the Mayor, and hereby
made a portion of these minutes.
Motion by Wirth, Second by Hoffman, to adopt RESOLUTION NO. 93-254 approving storm sewer
easement with ISU.
Roll Call Vote: 6-0. Resolution declared adopted unanimously, signed by the Mayor, and hereby
made a portion of these minutes.
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Motion by Wirth, Second by Hoffman, to adopt RESOLUTION NO. 93-255 approving storm sewer
easement with ISU Alumni Foundation.
Roll Call Vote: 6-0. Resolution declared adopted unanimously, signed by the Mayor, and hereby
made a portion of these minutes.
DONATION OF FORMER BEACH AVENUE RIGHT OF WAY TO ISU FOR REIMAN
GARDENS: Motion by Brown, Second by Parks, to adopt RESOLUTION NO. 93-256 proposing
conveyance of property and setting July 13, 1993 as date of hearing.
Roll Call Vote: 6-0. Resolution declared adopted unanimously, signed by the Mayor, and hereby
made a portion of these minutes.
COMMENTS: Coun. Wirth said some of the wood on the arbor structure at Bandshell Park needed
repair.
Coun. Wirth requested that the H-M zone issue not be placed on the Council agenda until September
so that the input process was not jeopardized due to the many people who would be on vacation
during the next two months. Coun. Campbell expressed concern about the precedent that might be
set by selectively scheduling items to come before Council. Planning and Housing Director Brian
O'Connell reviewed the process and said it was unlikely the issue would be coming to Council prior
to September.
When Coun. Hoffman asked about the City's paint exchange day, Public Works Director Paul
Wiegand said that date had been scheduled for the third Saturday in August. Coun. Hoffman
suggested there be some advance publicity for the event. She also said Staff may want to attend the
upcoming Paint Exchange day in Des Moines. Mr. Wiegand said City staff regularly volunteered
for that event.
Coun. Parks commented on the attractiveness of the Municipal Band uniforms.
Coun. Campbell inquired about the notification policy for street repair and closures. Mr. Wiegand
said in other than emergency situations, a notification letter is sent to residents at least two days in
advance, and door hanger notices are also used.
Mayor Curtis displayed a photograph presented to him during the International Partner Cities recent
trip to Enzan City, Japan, and said he was pleased to receive it on the City's behalf. He said he will
present the photograph to the City Hall Art Committee and ask that it be displayed in a prominent
place in City Hall.
ADJOURNMENT: The meeting was adjourned at 8:50 p.m.
___________________________ _________________________________
Sandra L. Ryan, City Clerk Larry R. Curtis, Mayor
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