Loading...
HomeMy WebLinkAbout~Master - Regular Meeting of the Ames City Council 02/23/1993MINUTES OF THE REGULAR MEETING OF THE AMES CITY COUNCIL AMES, IOWA FEBRUARY 23, 1993 The Ames City Council met with the Ames School Board and the Story County Board of Supervisors as the Conference Board at 6:30 p.m. followed by a regular City Council meeting at 7:00 p.m. on the 23rd day of February, 1993, in the City Council Chambers in the City Hall, 515 Clark Avenue, pursuant to law with Mayor Curtis presiding and the following members present: City Council: Brown, Hertz, Hoffman, and Parks; Ames School Board: McGinness, Moehlmann, Shapiro, and Summers; Story County Board of Supervisors: Mathison and Larson. Council Member Campbell arrived late, and Council Member Wirth was excused. APPROVAL OF MINUTES: Motion by Summers, Second by Hertz, to approve the minutes of the January 26, 1993 Conference Board meeting as presented. Vote on Motion: 3-0. Motion declared carried unanimously. Council Member Campbell arrived at 6:35 p.m. HEARING ON PROPOSED BUDGET FOR AMES CITY ASSESSOR'S OFFICE: The public hearing was declared open. There being no one present wishing to testify, the public hearing was declared closed. Motion by Summers, Second by Hertz, to adopt the Ames City Assessor's Budget for FY 93-94 as amended at the January 26, 1993 meeting. Roll Call Vote: 3-0. Motion declared carried unanimously. ADJOURNMENT: The meeting was adjourned at 6:38 p.m. REGULAR MEETING OF THE AMES CITY COUNCIL CALL TO ORDER: 7:00 p.m. CONSENT AGENDA: Motion by Hoffman, Second by Brown, to approve the following items on the Consent Agenda: Motion to approve minutes of the regular meeting of February 2, 1993. Motion to approve payment of claims. Motion to approve renewal of the following beer and liquor licenses: a. Class C Beer - Casey's General Store - 428 Lincoln Way b. Class C Beer - Kwik Shop #540, 2700 Lincoln Way c. Class C Liquor - The New Tradewinds Lounge - 115 5th Street d. Class E Liquor - Jarco Stores, Inc. - 104 Lincoln Way Motion to refer to Staff a request from the First Baptist Church to deed vacated alley behind 304 Lynn. RESOLUTION NO. 93-57 abandoning easement north of Lot 5 College Creek Development First Addition. RESOLUTION NO. 93-58 approving expenditure of $922 from Contingency Fund for Boards and Commissions dinners and authorizing Staff to sign the contract. RESOLUTION NO. 93-59 approving plans and specifications for the Wire Replacement-Unit No. 8 Precipitator Project; setting March 15, 1993 as bid due date and March 23, 1993 as date of hearing and award of contract. RESOLUTION NO. 93-60 approving plans and specifications for the Electric Utility Gas Turbine Generator Inspection; setting March 16, 1993 as bid due date and March 23, 1993 as date of hearing and award of contract. RESOLUTION NO. 93-61 approving plans and specifications for the 1993 Slurry Surface Treatment Program; setting March 15, 1993 as the bid due date and March 23, 1993 as the date of hearing and award of contract. RESOLUTION NO. 93-62 approving plans and specifications for the 1993 Joint Sealing Program; setting March 15, 1993 as the bid due date and March 23, 1993 as the date of hearing and award of contract. RESOLUTION NO. 93-63 approving preliminary plans and specifications for the construction of the Public Works Department addition to the City Maintenance Facility; setting March 30, 1993 as the bid due date and April 13, 1993 as the date of hearing and award of contact. RESOLUTION NO. 93-64 reporting bids and postponing award of contract for the Water Meter Testing Laboratory Project. RESOLUTION NO. 93-65 accepting bids and awarding contract to Triple J Contracting for unit prices as bid not to exceed $60,000 for the 1993-94 Wheelchair Ramp Construction and Sidewalk Maintenance & Repair project. RESOLUTION NO. 93-66 rejecting bids for the Mowing of Park Grounds Project for the Parks and Recreation Department. RESOLUTION NO. 93-67 approving contract and bond for Grabau Construction Company for the Electric Distribution Work Center project. RESOLUTION NO. 93-68 accepting 1992 Resource Recovery System Annual Report. RESOLUTION NO. 93-69 approving contract to transfer funds to Ames International Partner Cities Association, Inc. RESOLUTION NO. 93-70 adopting program guidelines in connection with the City's 1992-93 CDBG "Existing" Affordable Housing Program. RESOLUTION NO. 93-71 authorizing the Mayor to sign housing rehabilitation contracts in connection with the City's 1992-93 CDBG "Existing" Affordable Housing Program. RESOLUTION NO. 93-72 authorizing the Mayor to sign loan agreement documents in connection with the City's 1992-93 Phase II Affordable Housing Program. RESOLUTION NO. 93-73 approving contract documents, drawings, and engineer's cost estimate for the Elwood Drive/Old Airport Road Storm Sewer project. Roll Call Vote: 5-0. Resolutions declared adopted unanimously, signed by the Mayor, and hereby made a portion of these minutes. PUBLIC FORUM: No one appeared for this portion of the meeting. 2 NEW LIQUOR LICENSES: Motion by Brown, Second by Hoffman, to approve the following new liquor licenses: (a) Class C Liquor - Duds 'n Suds, 2425 N. Grand (b) Class C Liquor - New York West, 211 Main Street Vote on Motion: 5-0. Motion declared carried unanimously. GREEK WEEK DART COMMITTEE REQUEST: Motion by Campbell, Second by Hoffman, to approve the request from Greek Week Dart Committee to allow under-age persons on the premises of the Coliseum Bar while alcohol is being served on March 29-31, 1993 from 5:00 to 8:00 p.m. each day. Vote on Motion: 4-1. Voting Aye: Campbell, Hertz, Hoffman, and Parks. Voting Nay: Brown. Motion declared carried 4-1. OAKWOOD MINISTRY COMPLEX REQUEST TO UTILIZE CITY SERVICES: Steve Burgason, Pastor at Ontario Bible Church, explained the request from Oakwood Ministry Complex to hook-up to the City's water and sanitary sewer systems while remaining in an unincorporated area. He said if annexed, the Complex would have to repave its parking lot in order to meet City standards, and that prohibitive cost would prevent them from being able to finish their design plans. He said they would intend to annex when Woodview was annexed, but with the request that paving of the parking lot could be delayed for 5 to 7 years. There was discussion about the estimated costs of a septic system versus the hookup charges to the City's utilities, and whether that cost differential could not be put into surfacing the parking lot. Mayor Curtis said the City has never extended services for sewer and water beyond the City limits without annexation, and the benefit of money saved from not having to build the septic system should be given back to the City by complying with the Municipal Code. Council Member Parks said he was willing to negotiate paving schedules, but not the request to tap into City facilities without annexation. Motion by Brown, Second by Hoffman, to deny the request from Oakwood Ministry Complex to utilize the City's water and sanitary sewer systems while remaining in an unincorporated area, and to request that the developers of the Complex initiate the annexation process as a means of addressing the utility connection issue. Vote on Motion: 5-0. Motion declared carried unanimously. STATE FARM INSURANCE AGENCY REQUEST FOR ENCROACHMENT PERMIT: Motion by Campbell, Second by Hoffman to approve the request for an encroachment permit at 118 Main Street. Vote on Motion: 5-0. Motion declared carried unanimously. HEARING ON PROPOSED FY 93/94 MUNICIPAL BUDGET: The public hearing was declared open. There being no one present wishing to testify, the public hearing was declared closed. Mayor Curtis noted the final hearing on the FY 93/94 budget would be held on March 2, 1993. 3 HEARING ON HISTORIC PRESERVATION DESIGN CRITERIA FOR THE 1915 CITY HALL/PUBLIC SAFETY BUILDING LANDMARK STATUS: The public hearing was declared open. There being no one present wishing to testify further, the public hearing was declared closed. Motion by Brown, Second by Hoffman, to pass on first reading an ordinance to amend Chapter 31 of the Municipal Code to create historic preservation design criteria for the 1915 City Hall/Public Safety Building landmark status. Roll Call Vote: 5-0. Motion declared carried unanimously. REQUEST FOR PROPOSAL FOR DISPOSITION OF THE 1915 CITY HALL/PUBLIC SAFETY BUILDING: Larry Kerr, 811 12th Street, said following an offer by the City Manager, he had submitted a contract to buy the building for $1.00, and was waiting for someone from the City to act on his offer. He said the City had sold buildings in the past without issuing an RFP. Mayor Curtis said the City Manager did not have the authority to sell a City building. He said the RFP was part of the statutory requirements concerning the disposal of property, and Mr. Kerr could respond to the RFP once it was approved. Council Member Parks said other properties that the City had sold had involved Council approval and other contingencies, whether or not there was an RFP. Motion by Brown, Second by Hoffman, to adopt RESOLUTION NO. 93-74 approving the RFP to re-use the 1915 City Hall/Public Safety Building. Roll Call Vote: 5-0. Resolution declared adopted unanimously, signed by the Mayor, and hereby made a portion of these minutes. REVISED CAPITAL IMPROVEMENT PLAN FOR MOORE MEMORIAL PARK: Motion by Brown, Second by Parks, to adopt RESOLUTION NO. 93-75 approving change to 1992-93 Capital Improvement budget for Moore Memorial Park. Roll Call Vote: 5-0 Resolution declared adopted unanimously, signed by the Mayor, and hereby made a portion of these minutes. MUNICIPAL POOL BOILER REPLACEMENT COSTS: Council Member Brown expressed concern that Council was being asked to pay this bill without having background information. She said she would like to withhold payment on the boiler until the existing pool agreement could be amended to ensure the School District seeks Council's agreement in any similar future occurrence. She said she would also like to know if there was a possibility of an insurance claim being filed. Motion by Brown, Second by Parks, to adopt RESOLUTION NO. 93-76 appropriating funds to cover unusual operating costs at the Municipal Pool associated with boiler replacement, stipulating that the payment of these costs be delayed until the existing agreement between the School District and the City was refined to handle similar unforeseen instances in the future, and to allow for an exploration of insurance claims. Roll Call Vote: 4-1. Voting Aye: Brown, Campbell, Hoffman, Parks. Voting Nay: Hertz. Resolution declared adopted 4-1, signed by the Mayor, and hereby made a portion of these minutes. 4 Council Member Campbell suggested the ongoing committee relationship between the City and the School Board be reinstituted. Mayor Curtis said he had discussed this matter with Chairman Shapiro, and would report back to Council shortly. URBAN REVITALIZATION TAX EXEMPTION REQUESTS: Motion by Campbell, Second by Hoffman, to adopt RESOLUTION NO. 93-77 approving Urban Revitalization Tax Exemption Requests for 1993. When Council Member Campbell suggested the urban revitalization districts be re-examined, Director of Planning and Housing Brian O'Connell said Staff had been evaluating the present districts for the past year and would return to Council with their report. Roll Call Vote: 5-0. Resolution declared adopted unanimously, signed by the Mayor, and hereby made a portion of these minutes. RAPHAEL AVENUE AND SINCLAIR AVENUE PARKING RESTRICTIONS: Motion by Brown, Second by Campbell, to direct the City Attorney to draft an ordinance prohibiting parking on the west and north sides of Raphael from Todd Drive to Sinclair Avenue, and on the east and north sides on Sinclair from Todd Drive to Raphael Avenue. Vote on Motion: 5-0. Motion declared carried unanimously. POLICY ON LAWN SPRINKLER SYSTEMS BETWEEN CURB AND SIDEWALK: Motion by Brown, Second by Campbell, to adopt a resolution establishing a policy not to allow lawn sprinkler systems in the area between the curb and sidewalk. Alan B. Essex, owner of Iowa Irrigation Corporation, 623 Race Street, Cambridge, Iowa, said there were not many cities that do not allow lawn sprinkler systems in the area between the sidewalk and curb, and proposed that the City accept a street right of way easement agreement executed by the owner of the sprinkler system that would hold the City harmless against any damage that would be incurred in case utilities had to be replaced. He noted a copy of a proposed easement agreement had been distributed to Council, and addressed several concerns that had been raised by City staff regarding conflicts between sprinkler systems and utility installations. Question called on the motion. Roll Call Vote: 2-3. Voting aye: Brown, Campbell. Voting nay: Hertz, Hoffman, Parks. Motion by Hertz, Second by Hoffman, to accept a modified proposal from Iowa Irrigation for a street right-of-way easement agreement that would include the City's unilateral right to revoke the easement at any time, and require that the easement agreement be recorded with the property so that subsequent purchasers of the property are aware that the agreement exists. Mayor Curtis suggested Council might wish to refer this matter to Staff to develop the City's own easement agreement. Council Member Hoffman withdrew her second of the motion. Motion by Campbell, Second by Hoffman, to refer the matter to Staff in order that the City's own easement agreement might be developed. Vote on Motion: 5-0. Motion declared carried unanimously. 5 RENEWAL OF YARD WASTE DISPOSAL CONTRACT: Motion by Brown, Second by Parks, to adopt RESOLUTION NO. 93-78 approving renewal of the Yard Waste Disposal Contract with Ames-Story Environmental Landfill. Roll Call Vote: 5-0. Resolution declared adopted unanimously, signed by the Mayor, and hereby made a portion of these minutes. REPORT ON WATER DISTRIBUTION SYSTEM SPRING FLUSHING PROGRAM: A City Staff interdepartmental team presented the results of several months study on ways the City's water quality can be improved. The team noted that while absolutely no problems regarding the safety or healthfulness of Ames treated water were found, there were increasing concerns about water clarity problems from corroded pipes. The reinitiation of an annual, system-wide water main flushing program was recommended to alleviate these problems. It was noted a comprehensive public information program would be undertaken to help customers understand the benefits of the program, and to deal with the inconveniences it might cause. Motion by Hoffman, Second by Parks, to endorse the Water Quality Program as presented by Staff. Vote on Motion: 5-0. Motion declared carried unanimously. COMMENTS: Mayor Curtis said there had been remarks made earlier regarding the City's RFP process in connection with the Public Safety Building. He said he wanted to assure the public that all the procedures the City is following were proper. Council Member Parks concurred and said the City Manager had always shown a high degree of integrity. Council Member Campbell agreed. PPME CONTRACT: Motion by Campbell, Second by Parks, to hold a closed session as provided by Section 20.17(3), Code of Iowa, to discuss factfinder's agreement. Vote on Motion: 5-0. Motion declared carried unanimously. The closed session began at 8:52 p.m. Council Member Brown left the meeting at 9:02 p.m. The regular meeting reconvened at 9:15 p.m. Motion by Campbell, Second by Parks, to adopt RESOLUTION NO. 93-79, rejecting factfinder's recommendation for settlement with PPME Local 2003 (Police Union.) Roll Call Vote: 4-0. Resolution declared adopted unanimously, signed by the Mayor, and hereby made a portion of these minutes. ADJOURNMENT: The meeting adjourned at 9:15 p.m. _______________________________ __________________________________ Sandra L. Ryan, City Clerk Larry R. Curtis, Mayor 6 7