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HomeMy WebLinkAbout~Master - Regular Meeting of the Ames City Council 07/25/1995OFFICIAL MINUTES OF THE REGULAR MEETING OF THE AMES CITY COUNCIL AMES, IOWA JULY 25, 1995 The Ames City Council met in regular session at 7:00 p.m. on the 25th day of July, 1995, in the City Council Chambers in City Hall, 515 Clark Avenue, pursuant to law with Mayor Larry Curtis presiding and the following Council Members present: Brown, Campbell, Hoffman, Parks, Tedesco, and Wirth. PRESENTATION OF BEAUTIFICATION AWARDS: On behalf of the Ames Beautification Committee, Chairperson Bill LaGrange presented City of Ames Beautification Awards to the following individuals: Regina F. Johnson; Ron and Sandra Hackerson; Phillip and Terri O'Berry; Burton C. and Marcia M. Benna; Gerald A. and Betty K. Miller; David M. and Hanna R. Gradwohl; Robert P. and Helen R. Ewald; Edward J. Braun and Jean Krusi; Karen J. Lasche; Thomas E. and Shirley A. Clarke; Lowell E. and Doris E. Richardson; Richard E. Westbrook; Diane M. and Mark D. Gilloon. CONSENT AGENDA: Motion by Hoffman, Second by Parks, to approve the following items on the Consent Agenda: Motion to approve payment of claims Motion to approve Official Minutes of the Special Meeting of July 7 and Official Minutes and Clerk's Notes of the Regular Meeting of July 11, 1995 Motion to approve renewal of the following liquor license: a. Class C Liquor - Cafe Northwest, 114 South Duff RESOLUTION NO. 95-313 approving human service contract with YMCA for FY 1995-96 RESOLUTION NO. 95-314 relating to financing of certain proposed projects to be undertaken by the City of Ames, Iowa; establishing compliance with reimbursement bond regulations under the Internal Revenue Code RESOLUTION NO. 95-315 accepting bids and awarding contract to Syntonic of Kansas City, Missouri in amount of $47,797.00 for surveillance system for Duff Avenue/C & NW railroad crossing RESOLUTION NO. 95-316 accepting bids and awarding contract to O'Halloran International of Des Moines, Iowa in amount of $103,977.00 RESOLUTION NO. 95-317 accepting bids and awarding contract to Altec Industries, Inc. of St. Joseph, Missouri in amount of $74,908.00 for utility truck body and aerial platform RESOLUTION NO. 95-318 approving contract and bond in amount of $107,000.00 for 1995 Seal Coat Reconstruction Program RESOLUTION NO. 95-319 approving acceptance of Water Treatment Plant Improvement Project, Division II, in amount of $53,011.00 RESOLUTION NO. 95-320 approving change order on 1995 Slurry Seal Program in amount of $22,000 RESOLUTION NO. 95-321 accepting completion of Utility Relocation for Hospital Parking Ramp RESOLUTION NO. 95-322 approving retroactive approval of contract with Iowa Civil Rights Commission for FY 1994-95 Roll Call Vote: 6-0. Resolutions declared adopted unanimously, signed by the Mayor, and hereby made a portion of these minutes. PUBLIC FORUM: No one appeared to speak at this time. REQUEST FROM UNITED WAY FOR MAIN STREET BANNER: Motion by Tedesco, Second by Hoffman, to approve request from United Way for Main Street Banner, September 1 through October 31, 1995. Vote on Motion: 6-0. Motion declared carried unanimously. REQUEST FOR TIME EXTENSION FOR FLOOD BUY-OUT OF PROPERTY AT 445 SOUTH MAPLE: Motion by Parks, Second by Hoffman, to approve request from Le and Joanie Lubka for extension of deadline for flood buy-out of property located at 445 South Maple to August 18, 1995. Vote on Motion: 6-0. Motion declared carried unanimously. REQUEST TO CLOSE PORTION OF DEPOT PARKING LOT FOR IOWA PHYSICIANS' CLINIC GRAND OPENING: Motion by Wirth, Second by Hoffman, to approve request from Iowa Physicians' Clinic for closure of portion of Depot Parking lot on July 29, 1995 from 11:00 a.m. to 6:00 p.m. for Grand Opening. Vote on Motion: 6-0. Motion declared carried unanimously. 1995 PAVING PROGRAM NO. 2 (8TH-9TH STREET WEST OF DOUGLAS ALLEY PAVING PROGRAM): Motion by Hoffman, Second by Wirth, to adopt RESOLUTION NO. 95-323, Preliminary Resolution Pursuant to Section 384.42 of the Iowa Code Covering the Alley 8th-9th Street West of Douglas Avenue Paving Project. Roll Call Vote: 6-0. Resolution declared adopted unanimously, signed by the Mayor, and hereby made a portion of these minutes. Motion by Hoffman, Second by Wirth to adopt RESOLUTION NO. 95-324 approving Preliminary Plans and Specifications, Plat, Valuations and Schedule, Alley 8th-9th Street West of Douglas Avenue Paving Project. Roll Call Vote: 6-0. Resolution declared adopted unanimously, signed by the Mayor, and hereby made a portion of these minutes. Motion by Hoffman, Second by Wirth, to adopt RESOLUTION NO. 95-325 adopting proposed Resolution of Necessity; setting August 22, 1994 as date of hearing for the Alley 8th-9th Street West of Douglas Avenue Paving Project. Roll Call Vote: 6-0. Resolution declared adopted unanimously, signed by the Mayor, and hereby made a portion of these minutes. 1915 MUNICIPAL BUILDING (PUBLIC SAFETY BUILDING): Motion by Tedesco, Second by Brown, to select Youth and Shelter Services as the preferred developer for the 1915 Municipal Building, and to direct Staff to negotiate with YSS regarding such terms as number of parking spaces, using guidelines as previously contained in the Wass proposal. Rick Lewis, 929 Garfield Avenue, said as a member of the YSS Board of Directors, he was impressed with the care that had gone into determining the feasibility of this proposal. He said they were optimistic and confident the project can be completed. He distributed copies of a July 3, 1995 letter from George Belitsos to Michael Bell and a July 10, 1995 letter from Phillip O'Berry to the same regarding cooperative ventures among proposals, and said the YSS Board felt there was a lack of space for a combined reuse of the building and that sharing the space may affect fundraising abilities. Phillip O'Berry, 3319 Woodland, said he encouraged the Council to support the motion to restore the building to its historic and rightful place in the community and to allow YSS to satisfy a long- standing need to consolidate their facilities. Joe Lynch, RR 6, encouraged Council to remember the facility is already in City hands. He said building a social aspect to the community should be considered in years to come. Vote on Motion: 6-0. The motion was declared carried unanimously. PARKLAND DEDICATION POLICY: City Manager Steve Schainker noted Staff was not asking for a decision on the policy this evening, but only for authorization to explore the concept. Motion by Hoffman, Second by Brown, to direct Staff and the Parks and Recreation Commission to further explore the parkland dedication concept. Motion by Tedesco, Second by Parks, to amend the Main Motion to provide that a limit of 100 hours Staff time be spent on the exploration of this concept. Vote on Motion to Amend: 2-4. Voting Aye: Tedesco, Parks. Voting Nay: Brown, Campbell, Hoffman, Wirth. Motion to Amend declared failed 2-4. Vote on Main Motion: 5-1. Voting Aye: Brown, Campbell, Hoffman, Tedesco, Wirth. Voting Nay: Parks. Motion declared carried 5-1. DEPOT RENOVATION PROJECT: Jim Hubbell, Hubbell Realty Company, said they were very excited about the Depot project. He said they have enjoyed working with the Council and Staff, are very pleased with the end result, and are glad they had the opportunity to do it. Rick Tollakson, Hubbell Realty Company, thanked the Mayor, Council and City Staff for their efforts in the success of this project. He said of approximately 38,000 total sq. ft., all but 3700 ft. have been leased. He said Drugtown was scheduled to open September 1, and Play It Again Sports, Disk-Go-Round, and The Coffee Tree would also open soon. Motion by Tedesco, Second by Wirth, to state that the terms of the developer's agreement for conveyance of the Depot property have been met by the developer. Vote on Motion: 6-0. Motion declared carried unanimously. Motion by Tedesco, Second by Wirth, to adopt RESOLUTION NO. 95-326 approving and authorizing execution of quit claim deed. Roll Call Vote: 6-0. Resolution declared adopted unanimously, signed by the Mayor, and hereby made a portion of these minutes. SCHOOL CROSSING SAFETY: Assistant City Manager Bob Kindred reviewed the process Staff has followed to meet with parent/teacher organizations and school principals and officials on this issue and reviewed the Staff Report. Motion by Tedesco, Second by Hoffman, to approve proposed process by which parents may petition for placement of adult paid crossing guards. Vote on Motion: 6-0. Motion declared carried unanimously. Motion by Tedesco, Second by Hoffman, to approve recommended changes to guidelines for use of paid adult crossing guards. Vote on Motion: 6-0. Motion declared carried unanimously. Motion by Tedesco, Second by Hoffman, to direct Staff to evaluate need for adult crossing guards under specified circumstances. Vote on Motion: 6-0. Motion declared carried unanimously. Motion by Tedesco, Second by Hoffman to authorize Staff to make physical changes at specified crossing locations prior to beginning of school year. Vote on Motion: 6-0. Motion declared carried unanimously. HEARING ON REZONING OF PROPERTY LOCATED IN 400 BLOCK OF SOUTH DAKOTA AVENUE (SOUTH DAKOTA PARK): Mayor Curtis declared the public hearing open. There being no one present wishing to testify, the public hearing was declared closed. Motion by Parks, Second by Hoffman, to adopt RESOLUTION NO. 95-327 approving Zoning Agreement between Ev Cochrane, Marjorie Cochrane, Joe Chang, and the City of Ames. Roll Call Vote: 6-0. Resolution declared adopted unanimously, signed by the Mayor, and hereby made a portion of these minutes. Motion by Parks, Second by Hoffman, to pass on first reading an ordinance rezoning property located in the 400 block of South Dakota Avenue (formerly known as South Dakota Park) from A-1 (Agricultural) to R-2 (Low-Density Residential). Roll Call Vote: 6-0. Motion declared carried unanimously. Motion by Parks, Second by Hoffman, to adopt RESOLUTION NO. 95-328 approving a maintenance and lease agreement for the property generally known as South Dakota Park. Roll Call Vote: 6-0. Resolution declared adopted unanimously, signed by the Mayor, and hereby made a portion of these minutes. HEARING ON SITING APPROVAL FOR AMES/STORY COUNTY ENVIRONMENTAL LANDFILL SANITARY DISPOSAL PROJECT EXPANSION: Mayor Curtis declared the public hearing open. Les Wolfe, Fox Engineering, 1505 Bluestem, reviewed the two-step process for siting approval, noting Council would not be asked to take action on this item this evening, as DNR regulations call for a 30-day comment period after the hearing. He said the decision on siting approval would be scheduled for the September 12, 1995 meeting. He said no comments on the proposed expansion project have been received by his office or the City. There being no one present wishing to testify further, the public hearing was declared closed. HEARING ON TECHNICAL AMENDMENT TO AMES MUNICIPAL CODE REGARDING FLOOD PLAIN ZONING REGULATIONS: Mayor Curtis declared the public hearing open. There being no one present wishing to testify, the public hearing was declared closed. Motion by Brown, Second by Hoffman, to pass on first reading an ordinance amending the Municipal Code to comply with National Flood Insurance Program standards. Roll Call Vote: 6-0. Motion declared carried unanimously. Motion by Campbell, Second by Brown, to suspend the rules required for the adoption of an ordinance. Roll Call Vote: 6-0. Motion declared carried unanimously. Motion by Campbell, Second by Hoffman, to pass on second and third readings and adopt ORDINANCE NO. 3338 amending the Municipal Code to comply with National Flood Insurance Program standards. Roll Call Vote: 6-0. Ordinance declared adopted unanimously, signed by the Mayor, and hereby made a portion of these minutes. HEARING ON BLOOMINGTON ROAD (HOOVER TO GRAND) AND NORTH GRAND FRONTAGE ROAD CONSTRUCTION: Mayor Curtis declared the public hearing open. There being no one present wishing to testify, the public hearing was declared closed. Motion by Hoffman, Second by Brown, to adopt RESOLUTION NO. 95-329 approving final plans and specifications and awarding contract to Manatt's, Inc. in the amount of $928,821.98. Roll Call Vote: 6-0. Resolution declared adopted unanimously, signed by the Mayor, and hereby made a portion of these minutes. HEARING ON 1995 CLEAR WATER DIVERSION PROGRAM NO. 1: Mayor Curtis declared the public hearing open. There being no one present wishing to testify, the public hearing was declared closed. Motion by Brown, Second by Hoffman, to adopt RESOLUTION NO. 95-330 approving final plans and specifications and awarding contract to Ames Trenching & Excavating in amount of $108,264.80 for Schedule I - Collector Line Installation. Coun. Wirth left the meeting at 8:15 p.m. Roll Call Vote: 5-0. Resolution declared adopted unanimously, signed by the Mayor, and hereby made a portion of these minutes. Motion by Brown, Second by Hoffman, to reject bid for Schedule II - Service Line Installation, and direct Staff to redesign that portion of the project. Vote on Motion: 5-0. Motion declared carried unanimously. HEARING ON WHITE OAK STORM SEWER PROJECT: Mayor Curtis declared the public hearing open. There being no one present wishing to testify, the public hearing was declared closed. Motion by Tedesco, Second by Hoffman, to adopt RESOLUTION NO. 95-331 approving final plans and specifications and awarding a contract to McAninch Corporation of West Des Moines in the amount of $157,072.00 for Alternate "A," HDPE Smooth Flow sewer pipe. Roll Call Vote: 5-0. Resolution declared adopted unanimously, signed by the Mayor, and hereby made a portion of these minutes. HEARING ON FIRE STATION #1 and #2 EMERGENCY VEHICLE AUTO DISCONNECT EXHAUST SYSTEM: Mayor Curtis declared the public hearing open. There being no one present wishing to testify, the public hearing was declared closed. Motion by Hoffman, Second by Brown, to adopt RESOLUTION NO. 95-332 approving final plans and specifications and awarding contract to Smokeeter of Mid-America of Overland Park, Kansas in amount of $54,040.00. Roll Call Vote: 5-0. Resolution declared adopted unanimously, signed by the Mayor, and hereby made a portion of these minutes. ORDINANCE ESTABLISHING WATER AND SEWER CONNECTION FEE FOR PROPERTY ABUTTING ONTARIO STREET: Motion by Campbell, Second by Brown, to pass on second reading an ordinance establishing water and sewer connection fee with respect to certain property abutting on Ontario Street. Richard Parker, Nevada, said he represented Elizabeth Sands McDorman and Barbara Sands. He said his clients thought this issue was tabled at the July 11 meeting. He urged Council to table passage of this ordinance for further staff review. He said doing so could save up to $30,000 for the taxpayers of Ames. Mayor Curtis said the ordinance had nothing to do with the assessment or the project itself, but merely authorizes the City to assess future connections to the sanitary sewer when the property owners chose to do so. City Attorney John Klaus explained how the ordinance will create a district to which a sum of money will be allocated, to be recouped as a connection fee if that area is someday developed. He said as building connect to water and sanitary sewer in the future, they will pay a connection fee based upon a dollar amount per acre, but only with development. Mr. Parker agreed, but said the per acre assessment was inequitable in the way the districts were drawn and in the amount per acre. He said his clients did not intend to connect to the City water or sewer, and would not pay the connection fee. He said the taxpayers of Ames would pick up the difference. He said the cost of the total project was close to $60,000, and only half of that amount was currently assessed to the developing area north of Ontario. He said that area's depth of development was approximately 1300 feet, while the area his clients own may have a maximum developable area of 100 feet. He said however, the assessment on the two districts was equal. He said he urged the Council to table this item until it is determined who is paying the tab for this development. Roll Call Vote: 5-0. Motion declared carried unanimously. ORDINANCE CHANGING PARKING PROHIBITION ON JENSEN AVENUE: Motion by Tedesco, Second by Brown, to pass on second reading an ordinance changing the parking prohibition on Jensen Avenue from the west side to the east side along a section from 24th Street to Luther Drive. Roll Call Vote: 5-0. Motion declared carried unanimously. ORDINANCE APPROVING TEMPORARY PARKING MEASURES IN AMES HIGH SCHOOL AREA: Motion by Campbell, Second by Brown, to pass on third reading and adopt ORDINANCE NO. 3336 approving temporary parking measures on 20th Street, McKinley Drive, Ridgewood Avenue, and Hayes Avenue, for the '95/96 school year. Vote on Motion: 5-0. Ordinance declared adopted unanimously, signed by the Mayor, and hereby made a portion of these minutes. ORDINANCE AMENDING CODE TO REQUIRE PERMIT FOR INSTALLATION OF IRRIGATION SYSTEMS: Motion by Brown, Second by Campbell, to pass on third reading and adopt ORDINANCE NO. 3337 amending the Municipal Code to require permit for installation of irrigation systems. Roll Call Vote: 5-0. Ordinance declared adopted unanimously, signed by the Mayor, and hereby made a portion of these minutes. ANNEXATION OF LAND LOCATED AT 2205 TIMBERLAND ROAD: Motion by Hoffman, Second by Campbell, to adopt RESOLUTION NO. 95-333 approving annexation of 3.28 acres of land located at 2205 Timberland Road. Roll Call Vote: 5-0. Resolution declared adopted unanimously, signed by the Mayor, and hereby made a portion of these minutes. P-C PLAN AMENDMENT FOR PROPERTY LOCATED AT 2055 IRONWOOD COURT: Motion by Brown, Second by Parks, to adopt RESOLUTION NO. 95-334 approving P-C Plan amendment for property located at 2055 Ironwood Court for Iowa Cattleman's Association (formerly known as University Gateway Park.) There was discussion regarding whether an agreement had been reached with the neighborhood association about reported objections regarding the size of the proposed sign. Greg Cushing, RDG Bussard Dikus, Des Moines, said he represented the Iowa Cattleman's Association. He said he had spoken with the Executive Vice President of the Cattleman's Association, who said he had met with the neighborhood representative this afternoon, and that the meeting had gone well. He said future plans for the site and signage in conjunction with the entire building elevation had been discussed so the scale of the signs could be better understood. He said he was not aware of any modifications that needed to be made to the proposal. It was noted there was no one present in the audience to speak against this proposed P-C Plan amendment. Mr. Cushing said the Cattleman's Association was holding a grand opening in September, and it took 4-6 weeks to get the signage fabricated. He said therefore, they were anxious to get the P-C Plan approved this evening. There was discussion that if this Plan were approved, any modification, even a smaller sized sign, would need to go back through the Planning and Zoning process. There was discussion regarding the possibility of Council reconsidering this item, should new information be received. Roll Call Vote: 5-0. Resolution declared adopted unanimously, signed by the Mayor, and hereby made a portion of these minutes. P-C PLAN AMENDMENT FOR PROPERTY LOCATED AT 2400 ELWOOD DRIVE: Motion by Hoffman, Second by Campbell, to adopt RESOLUTION NO. 95-335 approving P-C Plan amendment for property located at 2400 Elwood Drive with stipulations. Roll Call Vote: 5-0. Resolution declared adopted unanimously, signed by the Mayor, and hereby made a portion of these minutes. RECONSIDERATION OF AMENDED P-C PLAN TO ALLOW CONSTRUCTION OF 4- STORY APARTMENT BUILDING AT 608 AND 612 DOUGLAS: Motion by Tedesco, Second by Parks, to adopt RESOLUTION NO. 95-336 approving P-C Plan amendment to allow construction of 4-story apartment building at 608 and 612 Douglas with stipulations. Roll Call Vote: 4-1. Voting Aye: Campbell, Hoffman, Parks, Tedesco. Voting Nay: Brown. Absent: Wirth. Resolution declared adopted 4-1, signed by the Mayor, and hereby made a portion of these minutes. LONG-RANGE ALTERNATIVES ON U.S. 69: Motion by Tedesco, Second by Campbell, to adopt RESOLUTION NO. 95-337 authorizing Staff to negotiate a contract with JBM Engineers and Planners for engineering and planning services to accomplish the U.S. #69 Long Range Alternative Analysis and Environmental Assessment. Roll Call Vote: 5-0. Resolution declared adopted unanimously, signed by the Mayor, and hereby made a portion of these minutes. COMMENTS AND FUTURE AGENDA ITEMS: Coun. Tedesco said in his opinion, the July 11, 1995 letter received from Bill Marion regarding sale of the CPD property was not what the Council had requested. He said the Council did not want an accounting of the entire operation, but did want an accounting of the proceeds from the sale of the property and the disbursement of those proceeds. He asked that Mayor Curtis write to Mr. Marion reiterating the Council's request. Coun. Parks referred to a July 19, 1995 letter from Library Director Sally Reed concerning parking at Parking Lot Q which indicated that the previous rate of usage of the lot was about 75% at a nickel per hour. He said she'd indicated that while the change to 20 cents an hour had increased the availability of parking, the lot was only 25% utilized and therefore parking fund revenues would fall short. He said he'd calculated the result should be an approximate 33% increase in revenue. Motion by Hoffman, Second by Campbell, to place on the August 8, 1995 agenda consideration of a change in the terms for COTA members. Vote on Motion: 5-0. Motion declared carried unanimously. Motion by Hoffman, Second by Parks, to place on the August 8, 1995 agenda information from Staff and consideration of a request received from the Campustown Merchants Association regarding putting Tiffany-style lighting on Welch Avenue from Lincoln Way to Hunt Street. Vote on Motion: 5-0. Motion declared carried unanimously. Mayor Curtis said the 28-E agreement for HazMat services was approved by the Story County Emergency Management Association last week. He said the problems on the HazMat arrangement with Des Moines were resolved largely due to Coun. Tedesco's efforts, and he thanked Coun. Tedesco for his role in that resolution. Mayor Curtis reminded Council of the meeting with the Story County Board of Supervisors at 10:00 a.m., July 26, 1995, to discuss urban fringe development. Mayor Curtis said at a to-be-determined date in August, City of Des Moines HazMat officials will demonstrate their equipment to Story County officials and staff. ADJOURNMENT: The meeting adjourned at 8:45 p.m. Sandra L. Ryan, City Clerk Larry R. Curtis, Mayor *More detailed Clerk's Notes of this meeting are available by contacting the City Clerk's Office at 515 Clark, Ames, Iowa, phone: 239-5105.