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HomeMy WebLinkAbout~Master - Regular Meeting of the Ames Conference Board and of the Ames City Council 03/05/1996OFFICIAL MINUTES OF THE REGULAR MEETING OF THE AMES CONFERENCE BOARD AND OF THE AMES CITY COUNCIL AMES, IOWA MARCH 5, 1996 The Ames City Council met with the Ames School Board and the Story County Board of Supervisors as the Ames Conference Board at 6:30 p.m., followed by a regular City Council meeting, on the 5th day of March, 1996, in the City Council Chambers in City Hall, 515 Clark Avenue, pursuant to law with Chairperson Larry R. Curtis presiding and the following Council members present: Campbell, Parks, Quirmbach, Tedesco, and Wirth. Coun. Hoffman arrived late. Present from the Ames School Board were Board Members Jons, Shapiro, McGinness, and Summers. CALL TO ORDER: 6:30 p.m. Chairperson Curtis noted two of the three groups comprising the Conference Board were present, which constituted a quorum of the Board. Coun. Hoffman arrived at 6:35 p.m. APPROVAL OF MINUTES: Motion by Shapiro, Second by Tedesco, to approve the Minutes of the February 6, 1996 Conference Board Meeting. Vote on Motion: 2-0. Motion declared carried unanimously. HEARING ON PROPOSED FY 1996-97 BUDGET FOR AMES CITY ASSESSOR'S OFFICE: Chairperson Curtis declared the public hearing open. There being no one present wishing to testify, the public hearing was declared closed. Motion by McGinness, Second by Campbell, to adopt FY 1996-97 Budget for Ames City Assessor's Office. Vote on Motion: 2-0. Motion declared carried unanimously. APPOINTMENTS TO EXAMINING BOARD: Motion by Tedesco, Second by McGinness, to adopt RESOLUTION NO. 963-CB approving appointments of Dona Cowan and Herb Howell to Ames City Assessor Examining Board for a six-year term expiring March 31, 2002. Vote on Motion: 2-0. Resolution declared adopted unanimously, signed by the Chair, and hereby made a portion of these minutes. ADJOURNMENT: Motion by Tedesco, Second by Jons, to adjourn. Vote on Motion: 2-0. Motion declared carried unanimously. The Conference Board Meeting adjourned at 6:40 p.m. REGULAR CITY COUNCIL MEETING CALL TO ORDER: 6:45 p.m. INTRODUCTION OF NEW PUBLIC RELATIONS OFFICER: City Manager Steve Schainker introduced the City's new Public Relations Officer, Clare Bills. PROCLAMATION: Mayor Curtis read a proclamation designating the month of March 1996 as Mental Retardation Awareness Month within the City of Ames, Iowa. Lori Ertz and Shirley Gilmore were present to accept the proclamation on behalf of The Arc of Story County. CONSENT AGENDA: Motion by Tedesco, Second by Hoffman, to approve the following items on the Consent Agenda: Motion to approve payment of claims Motion to approve Official Minutes of the Special Meetings of February 9, 13, 14, 15, and 20, and Official Minutes and Clerk's Notes of the Special Meeting of February 22, 1996 Motion to approve renewal of the following beer and liquor licenses: a. Class C Liquor - AppleBee's Neighborhood Grill and Bar, 105 Chestnut b. Class C Liquor - Twentieth Century Bowling, 505 South Duff c. Special Class C Liquor - Valentino's, 2500 Ferndale d. Class B Beer - Casey's General Store, 428 Lincoln Way RESOLUTION NO. 96-111 adopting Rental Housing Fees for FY 95/96 RESOLUTION NO. 96-112 approving waiver of separation distance for Ames/Story Environmental Landfill Roll Call Vote: 6-0. Resolutions declared adopted unanimously, signed by the Mayor, and hereby made a portion of these minutes. PUBLIC FORUM: No one appeared to speak at this time. REQUESTS FROM GREEK WEEK '96 ORGANIZERS: Motion by Hoffman, Second by Tedesco, to adopt with stipulations RESOLUTION NO. 96-113 approving closure of certain City streets on Sunday, March 24 from 5 p.m. to 11 p.m. and on Saturday, March 30 from 6 a.m. to 5 p.m. for Greek Week Torchlight and Olympic events. Roll Call Vote: 6-0. Resolution declared adopted unanimously, signed by the Mayor, and hereby made a portion of these minutes. AMENDMENT TO DEVELOPMENT AGREEMENT WITH YOUTH & SHELTER SERVICES, INC. FOR 1915 MUNICIPAL BUILDING: George Belitsos, Executive Director, Youth & Shelter Services, Inc. and Bill Lee, Rudi-Lee-Dryer & Associates, provided an update on the final plans and fundraising efforts for the renovation of the 1915 Municipal Building. Motion by Tedesco, Second by Hoffman, to adopt RESOLUTION NO. 96-114 approving the amendment to Exhibit B of the Development Agreement with Youth & Shelter Services, Inc. for renovation of the 1915 Municipal Building. Roll Call Vote: 6-0. Resolution declared adopted unanimously, signed by the Mayor, and hereby made a portion of these minutes. REQUEST FROM VILLAGE DEVELOPMENT CONFERENCE STEERING COMMITTEE FOR PARTIAL FUNDING OF APRIL 13, 1996 CONFERENCE: Motion by Hoffman, Second by Wirth, to adopt RESOLUTION NO. 96-115 approving request to appropriate up to $3,000 for the April 13, 1996 Planning Conference for Village Development, to be funded from the City Council Contingency Fund. Dave Carter, 709 Douglas, representing the Village Development Planning Conference Steering Committee, said many of the proposed speakers for this event are willing to participate for a modest fee and expenses. He said the Committee anticipated a total budget of about twice the amount requested from the City. He said much depended on the promotional costs involved and the amount of funds the group can raise within the community. He said the request for City funds was to provide a contingency fund, should expenses for the event prove to be more than anticipated. Roll Call Vote: 6-0. Resolution declared adopted unanimously, signed by the Mayor, and hereby made a portion of these minutes. WELCH AVENUE PARKING & SNOW ORDINANCE REVISIONS: Motion by Parks, Second by Tedesco, to pass on second reading an ordinance revising parking prohibitions and snow route designations for portions of Welch Avenue. Roll Call Vote: 6-0. Motion declared carried unanimously. Motion by Campbell, Second by Tedesco, to suspend the rules required for adoption of an ordinance. Roll Call Vote: 6-0. Motion declared carried unanimously. Motion by Parks, Second by Tedesco, to pass on third reading and adopt ORDINANCE NO. 3375 revising parking prohibitions and snow route designations for portions of Welch Avenue. Roll Call Vote: 6-0. Ordinance declared adopted unanimously, signed by the Mayor, and hereby made a portion of these minutes. PROPOSED REVISIONS TO CHAPTER 7, AMES MUNICIPAL CODE REGARDING ADMINISTRATIVE ADDENDA TO THE ELECTRICAL CODE: Motion by Tedesco, Second by Campbell, to pass on second reading an ordinance revising Chapter 7, Ames Municipal Code regarding Administrative Addenda to the Electrical Code. Roll Call Vote: 6-0. Motion declared carried unanimously. Motion by Hoffman, Second by Wirth, to suspend the rules required for adoption of an ordinance. Roll Call Vote: 6-0. Motion declared carried unanimously. Motion by Parks, Second by Hoffman, to pass on third reading and adopt ORDINANCE NO. 3376 revising Chapter 7, Ames Municipal Code regarding Administrative Addenda to the Electrical Code. Roll Call Vote: 6-0. Ordinance declared adopted unanimously, signed by the Mayor, and hereby made a portion of these minutes. AMENDMENTS TO CHAPTER 14, AMES MUNICIPAL CODE PERTAINING TO HUMAN RELATIONS: Motion by Parks, Second by Tedesco, to pass on second reading an ordinance amending Chapter 14, Ames Municipal Code pertaining to Human Relations. Roll Call Vote: 6-0. Motion declared carried unanimously. Motion by Parks, Second by Hoffman, to suspend the rules required for adoption of an ordinance. Roll Call Vote: 6-0. Motion declared carried unanimously. Motion by Tedesco, Second by Parks, to pass on third reading and adopt ORDINANCE NO. 3377 amending Chapter 14, Ames Municipal Code pertaining to Human Relations. Roll Call Vote: 6-0. Ordinance declared adopted unanimously, signed by the Mayor, and hereby made a portion of these minutes. HEARING ON PROPOSED FY 1996-97 BUDGET: Mayor Curtis declared the public hearing open. There being no one present wishing to testify, the public hearing was declared closed. Motion by Tedesco, Second by Hoffman, to adopt RESOLUTION NO. 96-116 approving City of Ames FY 1996-97 budget as amended. Roll Call Vote: 6-0. Resolution declared adopted unanimously, signed by the Mayor, and hereby made a portion of these minutes. SALE OF NOT-TO-EXCEED $3,685,000 SEWER REVENUE REFUNDING BONDS, SERIES 1996: Dave Dirks, Evansen Dodge, reported on today's sale of Sewer Revenue Refunding Bonds, Series 1996, in the amount of $3,515,000. Motion by Tedesco, Second by Hoffman, to adopt RESOLUTION NO. 96-117 authorizing and providing for the sale and issuance and securing the payment of Sewer Revenue Refunding Bonds, Series 1996. Roll Call Vote: 6-0. Resolution declared adopted unanimously, signed by the Mayor, and hereby made a portion of these minutes. COMMENT: Coun. Campbell congratulated the Water and Water Pollution Control Department on the recent study results indicating Ames has the third-best water in the country. HEARING ON THACKERAY STORM SEWER IMPROVEMENTS: Mayor Curtis declared the public hearing open. There being no one present wishing to testify, the public hearing was declared closed. Motion by Tedesco, Second by Hoffman, to adopt RESOLUTION NO. 96-118 approving final plans and specifications and awarding contract to ConStruct, Inc., in amount of $65,508.14. Roll Call Vote: 6-0. Resolution declared adopted unanimously, signed by the Mayor, and hereby made a portion of these minutes. HEARING ON AIRPORT ROAD PAVING (SOUTH DUFF WEST 1/4 MILE): Mayor Curtis declared the public hearing open. There being no one present wishing to testify, the public hearing was declared closed. Public Works Director Paul Wiegand reviewed the Staff Report. Motion by Parks, Second by Tedesco, to accept the report of bids and delay award of contract to March 19, 1996. Vote on Motion: 6-0. Motion declared carried unanimously. Motion by Parks, Second by Hoffman, to direct Staff to meet with the property owner to attempt to resolve the acquisition issue. Vote on Motion: 6-0. Motion declared carried unanimously. HEARING ON GRAND AVENUE RECONSTRUCTION PROJECT: Mayor Curtis declared the public hearing open. There being no one present wishing to testify, the public hearing was declared closed. Motion by Tedesco, Second by Hoffman, to accept report of bids and delay award of contract to March 19, 1996. Vote on Motion: 6-0. Motion declared carried unanimously. HEARING ON BLOOMINGTON ROAD PAVING PROJECT - 400' EAST OF EISENHOWER: Mayor Curtis declared the public hearing open. Robert Taylor, RR 1, said he objected to the $75,314.00 value the City has placed on his 7 1/2 acre property for assessment purposes. He said he would like the City to consider that this land is currently agricultural property, which he said was recently valued at $5,370. There being no one present wishing to testify further, the public hearing was declared closed. Motion by Campbell, Second by Wirth, to finally adopt RESOLUTION NO. 96-55, Resolution of Necessity, for Bloomington Road Paving Project. Roll Call Vote: 6-0. Resolution declared adopted unanimously, signed by the Mayor, and hereby made a portion of these minutes. Motion by Tedesco, Second by Parks, to adopt RESOLUTION NO. 96-119 approving preliminary plans and specifications for Bloomington Road Paving Project; setting April 3, 1996 as bid due date and April 9, 1996 as date of hearing and award of contract. Roll Call Vote: 6-0. Resolution declared adopted unanimously, signed by the Mayor, and hereby made a portion of these minutes. COMMENTS AND FUTURE AGENDA ITEMS: Mayor Curtis noted the Council had received a memo from the City Clerk, dated March 5, 1996, regarding potential dates for an upcoming Council team-building session. There was discussion regarding the potential dates. Motion by Tedesco, Second by Wirth, to set April 27, 1996 as date of all-day Council team- building session. Vote on Motion: 6-0. Motion declared carried unanimously. Coun. Quirmbach noted there would be a ribbon-cutting ceremony for MainStream Living's new business office at 11 a.m. on Wednesday, March 20, 1996. Motion by Quirmbach, Second by Campbell, to refer to Staff a January 13, 1996 letter from Dale Busby regarding property at 1023 Garfield Avenue, and to ask that a report on the issues it raised be scheduled on an upcoming Council agenda. Vote on Motion: 6-0. Motion declared carried unanimously. Coun. Hoffman welcomed Clare Bills to the City Staff. Coun. Hoffman said she had received a call regarding construction debris left by developers in certain areas of the City, which caused an inconvenience when it blew around on windy days. Mayor Curtis noted there was a substantial amount of debris on 24th Street and on George Washington Carver Avenue. There was discussion that while the City had an ordinance against littering, current ordinances address construction debris being blown out of garbage dumpsters. Mayor Curtis suggest the Staff might discuss this issue with developers and appeal to their sense of civic duty to ensure debris was sufficiently disposed of and secured so it did not blow around along the fence roads. Motion by Tedesco, Second by Hoffman, to direct that a discussion with the Public Art Policy and Acquisitions Commission be scheduled on a future Council agenda. Following discussion of the Council's previously adopted motion during the February 20, 1996 budget wrap-up session, the Motion and Second were withdrawn. Assistant City Manager Bob Kindred noted the Commission had met last week, and had discussed a possible joint meeting with the Council in May, prior to the beginning of the new fiscal year. He said however, there were some concerns regarding whether all Commission members would be available at that time. He said the Commission wanted to prepare a responsive report to Council, outlining their budget authorizations to date. Motion by Tedesco, Second by Hoffman, to direct that a joint meeting with the Public Art Policy and Acquisition Commission be placed on the first available meeting agenda. Mr. Kindred said he would convey to the Commission the Council's desire to meet with them as soon as possible. Vote on Motion: 6-0. Motion declared carried unanimously. Coun. Parks requested that the overhead projector in the Council Chambers be repositioned when not in use. Coun. Parks said painting company signs were illegally posted at the corner of Stange and 24th Street, and asked Staff to look into the matter. Coun. Campbell said she felt there was some urgency to the request from Mr. Busby regarding the property on Garfield Avenue, as a pending property exchange was involved. Mayor Curtis noted Couns. Wirth and Tedesco would join him in meeting with the consultant for the hiring of the new Superintendent of Schools, on March 6, 1996 at 1:00 p.m. He invited other Council Members to share with them any comments they might have for the consultant. Mayor Curtis noted he would be speaking to the League of Women Voters of Webster County regarding Local Option Sales Tax on March 7, 1996. Mayor Curtis noted all but Couns. Hoffman and Parks would be going to the National League of Cities in Washington, D.C. this weekend, and noted he would be participating in a panel discussion there on March 11. City Manager Steve Schainker said Planning & Housing Department Staff had done a good job of scheduling the Council's visit to Kentlands, to tour an example of the village concept. He said he would be contacting Council Members regarding travel plans to the area. City Manager Schainker noted the Planning & Housing Department had requested a representative from the Planning & Zoning Commission and a representative from the Council be appointed to help evaluate responses from the RFP for Planning Consultant Services. Mayor Curtis said he would appoint a Council representative prior to leaving for the National League of Cities trip. ADJOURNMENT: The meeting adjourned at 7:35 p.m. Sandra L. Ryan, City Clerk Larry R. Curtis, Mayor