HomeMy WebLinkAbout~Master - Special Meeting of the Ames City Council 02/09/1996MINUTES OF THE SPECIAL MEETING
OF THE AMES CITY COUNCIL
AMES, IOWA FEBRUARY 9, 1996
The Ames City Council met in special session at 1:00 p.m. on Friday, February 9, 1996, in the
Council Chambers in the City Hall, 515 Clark Avenue, pursuant to law with Mayor Curtis presiding
and the following Council members present: Campbell, Hoffman, Parks, Quirmbach, Tedesco, and
Wirth.
APPROVAL OF HUMAN SERVICES CONTRACT WITH HOMEWARD: Motion by
Tedesco, Second by Wirth, to adopt RESOLUTION NO. 96-87 approving human services
contract with Homeward.
Roll Call Vote: 6-0. Resolution declared adopted unanimously, signed by the Mayor, and
hereby made a portion of these minutes.
FY 1996/97 BUDGET OVERVIEW: City Manager Steve Schainker, Finance Director Alice
Carroll, and Budget Officer Carol Collings reviewed the documents contained in the packet
entitled "Special Reports for 96/97 Budget," as distributed to the Council.
The Council took no action on the budget at this meeting.
SPECIAL MEETING DATE TO DISCUSS "VILLAGE" CONCEPT: Motion by Parks,
Second by Tedesco, to set 5:00 p.m. on February 20, 1996 as date and time for a joint meeting
with the Planning and Zoning Commission to discuss the LUPP Village concept, to be followed
by the Budget Wrap-Up Session at 6:00 p.m.
Vote on Motion: 6-0. Motion declared carried unanimously.
ADJOURNMENT: The meeting adjourned at 3:05 p.m.
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MINUTES OF THE SPECIAL MEETING
OF THE AMES CITY COUNCIL
AMES, IOWA FEBRUARY 13, 1996
The Ames City Council met in special session at 5:00 p.m. on Tuesday, February 13, 1996 in the
Council Chambers of the City Hall, 515 Clark Avenue, pursuant to law with Mayor Larry Curtis
presiding and the following Council members present: Campbell, Hoffman, Parks, Quirmbach,
Tedesco, and Wirth.
FY 1996/97 BUDGET PROPOSALS: Motion by Tedesco, Second by Wirth, to approve the
proposed budget for FY 96/97 for the City of Ames.
(Vote will be taken on Tuesday, February 20, 1996).
The Council heard and discussed highlights of the Community Enrichment Program budget
including Recreational Opportunities and Parks; and of the Public Safety Program budget
including Law Enforcement Activities and Fire Safety Activities.
Mayor Curtis left the meeting at 6:20 p.m., and Coun. Parks assumed the role of Mayor Pro Tem.
RECESS: Mayor Pro Tem Parks declared a recess at 7:14 p.m.
RECONVENE: The special meeting reconvened at 7:18 p.m., and it was noted the Council would
address its action items at this time, before continuing on with the budget hearings.
DISTINGUISHED BUDGET PRESENTATION AWARD FOR CITY OF AMES FINANCE
DEPARTMENT: Mayor Pro Tem Parks presented the Government Finance Officers Association
Distinguished Budget Presentation Award for Fiscal Year Beginning July 1, 1995 to the City of
Ames Finance Department. Finance Dept. Director Alice Carroll and Budget Officer Carol
Collings accepted the award on behalf of the Finance Department.
BEER PERMIT RENEWALS: Motion by Tedesco, Second by Hoffman, to approve renewal of
the following beer permits:
a. Class C Beer - Swift Stop #1, 412 South Duff
b. Class C Beer - Kwik Shop #540, 2700 Lincoln Way
Vote on Motion: 6-0. Motion declared carried unanimously.
LOAD MANAGEMENT PROGRAM DEVICES: Motion by Hoffman, Second by Campbell,
to reject the bids received and direct Staff to revise the specifications and rebid.
Vote on Motion: 6-0. Motion declared carried unanimously.
PRELIMINARY PLANS & SPECIFICATIONS FOR HYLAND AVENUE 1.38 kV
RELOCATION OVERHEAD TO UNDERGROUND CONVERSION: Motion by Hoffman,
Second by Tedesco, to adopt RESOLUTION NO. 96-88 approving plans and specifications for
Hyland Avenue 1.38 kV relocation overhead to underground conversion; setting March 6, 1996
as bid due date and March 19, 1996 as date of hearing and award of contract.
Roll Call Vote: 6-0. Resolution declared adopted unanimously, signed by
the Mayor, and hereby made a portion of these minutes.
AMENDMENT TO DEVELOPMENT AGREEMENT FOR AMES COMMUNITY
INDUSTRIAL PARK: Motion by Campbell, Second by Tedesco, to adopt RESOLUTION NO.
96- 89 amending Development Agreement for Ames Community Industrial Park Lots 3 and
4, except Parcel C of Lot 3.
Roll Call Vote: 6-0. Resolution declared adopted unanimously, signed by
the Mayor, and hereby made a portion of these minutes.
HEARING ON 1996 WATER PROGRAM NO. 1: Mayor Pro Tem Parks declared the public
hearing open. There being no one present wishing to testify, the public hearing was declared
closed.
Motion by Tedesco, Second by Hoffman, to accept report of bids and
delay award of contract.
Vote on Motion: 6-0. Motion declared carried unanimously.
HEARING ON 1996 HICKORY EROSION CONTROL PROJECT: Mayor Pro Tem Parks
declared the public hearing open. There being no one present wishing to testify, the public
hearing was declared closed.
Motion by Tedesco, Second by Hoffman, to adopt RESOLUTION NO. 96-90 approving final
plans and specifications, and awarding contract to Con-Struct, Inc. of Ames in the amount of
$22,243.30.
Roll Call Vote: 6-0. Resolution declared adopted unanimously, signed by
the Mayor, and hereby made a portion of these minutes.
ANNEXATION OF LAND GENERALLY DESCRIBED AS EAST OF GEORGE
WASHINGTON CARVER BLVD. AND WEST OF RAILROAD RIGHT-OF-WAY ON 24TH
STREET: Motion by Tedesco, Second by Hoffman, to adopt RESOLUTION NO. 96-91 approving
annexation of land generally described as east of George Washington Carver Blvd. and west of
the railroad right-of-way on 24th Street.
Roll Call Vote: 6-0 . Resolution declared adopted unanimously, signed by
the Mayor, and hereby made a portion of these minutes.
FY 1996/97 BUDGET PROPOSALS (CONTINUED): The Council heard and discussed
highlights of the Transportation Program budget including Street System, Traffic Control,
Parking Operation, and Airport; and of the Miscellaneous Public Works Program budget
including Public Buildings and Cemeteries.
CLOSED SESSION: Motion by Tedesco, Second by Quirmbach, to hold closed session as
provided by Section 20.17(3), Code of Iowa, to discuss collective bargaining strategy.
Roll Call Vote: 6-0. Motion declared carried unanimously.
The Closed Session began at 8:00 p.m.
RECONVENE: The Special Meeting reconvened at 8:08 p.m.
INTERNATIONAL UNION OF OPERATING ENGINEERS, LOCAL 234 (POWER PLANT)
CONTRACT: Motion by Tedesco, Second by Quirmbach, to adopt RESOLUTION NO. 96-92
approving the contract between the City of Ames, Iowa, and the International Union of
Operating Engineers, Local 234 (Power Plant).
Roll Call Vote: 6-0. Resolution declared adopted unanimously, signed by
the Mayor, and hereby made a portion of these minutes.
ADJOURNMENT: The meeting adjourned at 8:09 p.m
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MINUTES OF THE SPECIAL MEETING
OF FEBRUARY 14, 1996
The Ames City Council met in special session at 5:05 p.m. on Wednesday, February 14, 1996, in
the Council Chambers in the City Hall, 515 Clark Avenue, pursuant to law with Mayor Curtis
presiding and the following Council members present: Campbell, Hoffman, Parks, Quirmbach,
Tedesco, and Wirth.
FY 1996/97 BUDGET PROPOSALS: The Council heard reports on and discussed highlights of
the Transportation Program budget including Transit Systems - Operations, and the Utilities and
Physical Environment Program budget including Electric Utility, Water Production, Wastewater
Treatment, Resource Recovery, Water Utility, Storm Water Diversion, and Wastewater
Disposal.
Mayor Curtis left the meeting at 5:47 p.m., and Coun. Parks assumed the role of Mayor Pro Tem.
ADJOURNMENT: The meeting adjourned at 6:50 p.m.
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MINUTES OF THE SPECIAL MEETING
OF THE AMES CITY COUNCIL
AMES, IOWA FEBRUARY 15, 1996
The Ames City Council met in special session at 5:05 p.m. on Thursday, February 15, 1996, in the
Council Chambers in the City Hall, 515 Clark Avenue, pursuant to law with Mayor Curtis presiding
and the following Council members present: Campbell, Parks, Tedesco, and Wirth. Couns.
Quirmbach and Hoffman arrived late.
FY 1996/97 BUDGET PROPOSALS: Dawn Hayslett, Ames Public Library Acting Director,
reviewed highlights of the proposed Library Operations budget for FY 96/97.
Coun. Quirmbach arrived at 5:07 p.m. and Coun. Hoffman arrived at 5:10 p.m.
The Council heard reports on and discussed highlights of the General Government and Internal
Services Program budgets, including Risk Management and Health Benefits, Equipment
Maintenance/Purchase, City Council, Executive Management, Public Information, City Clerk,
Cable TV, City Attorney, Human Resources, Long Range Planning, Current Planning, Leased
Housing, Affordable Housing, Flood Recovery Program, Economic Development, Flood
Disaster Activity, Financial Services, Information Services, Communication Services,
Purchasing Services, Printing, Messenger, Customer Services, and Parking Violation Collection.
ADJOURNMENT: The meeting adjourned at 7:35 p.m.
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MINUTES OF THE
SPECIAL MEETING OF THE AMES CITY COUNCIL
AMES, IOWA FEBRUARY 20, 1996
The Ames City Council met in special session for a joint meeting with the Planning and Zoning
Commission, followed by the Council's Budget Wrap-Up Session, at 5:00 p.m. on Tuesday,
February 20, 1996, in the Council Chambers in the City Hall, 515 Clark Avenue, pursuant to law
with Mayor Curtis presiding and the following Council members present: Campbell, Hoffman,
Parks, Quirmbach, Tedesco, Wirth. Present from the Planning and Zoning Commission were Riad
Mahayni and Charles Dekovic. Commissioner Paula Weidner arrived late.
WORKSESSION ON "VILLAGE CONCEPT": Planning and Housing Director Brian O'Connell
reviewed his memo of February 15, 1996 to the Mayor, City Council, and the Planning &
Zoning Commission, and its attached document entitled "Fundamentals of Village
Development," as well as a series of overheads illustrating the principle concepts involved in this
type of development.
RECESS: Mayor Curtis declared a recess at 6:10 p.m.
RECONVENE: The special meeting reconvened at 6:16 p.m.
FY 96/97 BUDGET WRAP-UP SESSION:
ARTS FUNDING FROM C.O.T.A.: Assistant to the City Manager Sheila Lundt reviewed the
funding recommendations for the Commission on the Arts, noting the Council had received a
memo from C.O.T.A. dated February 7, 1996 entitled "1996/97 Arts Funding Recommendation.
She introduced Commission Members Hamilton Cravens, Dave Johnson, and Melva Berkland,
who responded to questions from the Council regarding the recommendations.
Mayor Curtis left the meeting at 6:25 p.m. and Coun. Parks assumed the role of Mayor Pro Tem.
HUMAN SERVICES FUNDING: Ms. Lundt introduced Kathryn Pribbenow and Fred Cirksena
from the ASSET Board, noting Council had received her memo of February 7, 1996 on the
subject of ASSET 1996/97 Allocation Recommendations.
Motion by Quirmbach, Second by Parks, to refer to the City Attorney the question of whether
ASSET panel meetings are subject to the Open Meetings Law, and to request a response prior
to the next ASSET Joint Funders' meeting.
Vote on Motion: 6-0. Motion declared carried unanimously.
PUBLIC ART FUNDING: Kathy Svec and Cindy Stark reviewed the Ames Public Art Policy and
Acquisition Commission's memo of January 19, 1996 which included their request for $15,000
funding for 1996-97.
FINAL COUNCIL DECISIONS: Motion by Campbell, Second by Wirth, to set the FY 96/97
salary for the City Manager at $103,600 and ask that a new contract be created to include 4
weeks vacation time; to set the FY 96/97 salary for the City Attorney at $97,400; and to set the
FY 96/97 salary for the City Clerk at $38,500.
Vote on Motion: 6-0. Motion declared carried unanimously.
City Manager Steve Schainker noted the Council had received a copy of a letter from Iowa
Department of Transportation Right-of-Way Director Robert North regarding the City's purchase
of DOT land to provide access to the Ames Youth Sports Complex. He reminded the Council
that AYSC, Inc. had requested access to the land in 1996/97, even though the City was not
planning to make the first land acquisition payment to the DOT until FY 1997/98. He said the
DOT would not surrender possession of the property until after the first payment had been made
and a contract for sale had been executed. He said one option would be to amend the current
year's CIP to provide for the first $20,000 payment. He noted doing so would not mean an
increase in total cost for the land, but would mean a compressed time frame for payment.
Harry McMaken, 234 South Franklin, representing AYSC, Inc., discussed the ramifications of
the group not having access to the site until 1997/98.
Motion by Campbell, Second by Tedesco, to amend the Main Motion (from February 13, 1996)
to include in the FY 96/97 budget a first year payment of $20,000 for purchase of DOT land to
provide access to the Ames Youth Sports Complex, to be financed through Local Option Sales
Tax, and to remove the 5th year payment in the previously-approved 1996-2001 CIP.
Vote on Motion to Amend: 6-0. Motion declared carried unanimously.
AMES HERITAGE ASSOCIATION REQUEST: Kathy Svec and Peggy Baer, Story Center
Development Committee Co-Chairs, reviewed their January 26, 1996 memo to the Mayor and
Council regarding the Committee's request for $8000 funding in FY 1996/97. The Council
members asked several questions regarding the scope of this project, and whether this was a one-
time request for City funding, or whether it might turn into a long-term commitment on the part
of the City.
Motion by Wirth, Second by Quirmbach, to amend the Main Motion (from February 13, 1996)
to include the addition of $20,000 to the FY 96/97 budget for the Planning & Housing
Department, to enable the City to move ahead with its planning efforts.
Coun. Wirth referred to a memo from Brian O'Connell, dated February 15, 1996, to the Mayor
& City Council which listed project responsibilities that could be assigned to an additional
planner's position. She said she felt due to the Department's workload, additional funds would
be required to accomplish these projects in a timely manner. There was discussion regarding
whether the projects included in the memo had all received Council approval.
Vote on Motion to Amend: 2-4. Voting Aye: Quirmbach, Wirth. Voting Nay: Campbell,
Hoffman, Parks, Tedesco. Motion declared failed 2-4.
FINAL COUNCIL DECISIONS (CONTINUED): Vote on Main Motion (from February 13
meeting) as Amended: 6-0. Motion declared carried unanimously.
Motion by Tedesco, Second by Wirth, to set March 5, 1996 as date of public hearing on
p r o p o s e d
FY 96-97 Municipal Budget.
Vote on Motion: 6-0. Motion declared carried unanimously.
Motion by Campbell, Second by Quirmbach, that the request from the Ames Patriotic Council
for $6,000 funds for a new flag shed at the Ames Municipal Cemetery be taken out of the current
year Contingency Fund.
Vote on Motion: 6-0. Motion declared carried unanimously.
Motion by Tedesco, Second by Wirth, to appropriate funds up to $4,000
on a matching basis for Ames JayCees 4th of July fireworks program.
Vote on Motion: 6-0. Motion declared carried unanimously.
Motion by Tedesco, Second by Wirth, to establish on a to-be-determined future Council agenda
discussion with the Public Art Policy and Acquisition Commission regarding the Commission's
proposed projects.
Vote on Motion: 6-0. Motion declared carried unanimously.
Motion by Wirth, Second by Tedesco, to establish on a to-be-determined future Council agenda
a presentation from the Ames Heritage Association on the scope of their intended project.
Vote on Motion: 6-0. Motion declared carried unanimously.
Motion by Hoffman, Second by Campbell, to request that the Mayor send a letter to the State
Legislators, asking the State to fully fund tax credits, particularly the 411 system, as well as
Homestead and Veterans exemptions.
Vote on Motion: 6-0. Motion declared carried unanimously.
COMMENTS: City Manager Steve Schainker said Staff had contacted Tim Shields regarding
possible dates for an upcoming Council team-building session. There was discussion regarding
April 26 and 27 as possible dates for this session, or the possibility of an all-day session on
March 16. Mr. Schainker said Staff would see if either of those dates were workable for Mr.
Shields, and would report back to the Council.
ADJOURNMENT: The meeting adjourned at 8:25 p.m.
__________________________ ______________________________
Sandra L. Ryan, City Clerk Larry R. Curtis, Mayor