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HomeMy WebLinkAbout~Master - Meeting of the Conference Board and the Regular Meeting of the Ames City Council 02/06/1996OFFICIAL MINUTES OF THE MEETING OF THE CONFERENCE BOARD AND OF THE REGULAR MEETING OF THE AMES CITY COUNCIL AMES, IOWA FEBRUARY 6, 1996 The Ames City Council met with the Ames School Board and the Story County Board of Supervisors as the Conference Board at 6:30 p.m., followed by a regular City Council meeting, on the 6th day of February, 1996, in the City Council Chambers in City Hall, 515 Clark Avenue, pursuant to law with Mayor Larry R. Curtis presiding and the following members present: City Council: Campbell, Hoffman, Parks, Quirmbach, and Wirth. Coun. Tedesco was absent. Ames School Board: McGinness, Richardson-Epperson, Shapiro, Jons. Story County Board of Supervisors: Halliburton, Larson, and Mathison. CITY ASSESSOR'S BUDGET PROPOSALS: City Assessor Richard Horn reviewed the document entitled "Report to the Conference Board and Budget Proposal for 1996-97 Fiscal Year." Motion by Larson, Second by McGinness, to approve the recommendations of the Assessor's Report. Vote on Motion: 3-0. Motion declared carried unanimously. APPROVAL OF MINUTES: Motion by Campbell, Second by Larson, to approve the minutes of the February 28, 1995 Conference Board Meeting. Vote on Motion: 3-0. Motion declared carried unanimously. CITY ASSESSOR EVALUATION: Motion by McGinness, Second by Campbell, that an annual evaluation for the City Assessor become part of the annual budget routine, as it was for City department heads, and that the evaluation include a survey of customers and of each member of the Conference Board. Vote on Motion: 3-0. Motion declared carried unanimously. Motion by McGinness, Second by Campbell, that the City Assessor complete survey and evaluation process by September 1, 1996 and that the Conference Board reconvene in the first or second week of September 1996 to consider the City Assessor's reappointment. Vote on Motion: 3-0. Motion declared carried unanimously. HEARING ON PROPOSED BUDGET: Motion by Parks, Second by McGinness, to set 6:30 p.m. on Tuesday, March 5, 1996 as time and date for hearing on Assessor's proposed budget. Vote on Motion: 3-0. Motion declared carried unanimously. APPOINTMENTS TO BOARD OF REVIEW: Motion by Wirth, Second by McGinness, to adopt RESOLUTION NO. 961-CB approving reappointment of John Nutty and appointment of Donald Schulze to Board of Review. Vote on Motion: 3-0. Resolution declared adopted unanimously, signed by the Chair, and hereby made a portion of these minutes. APPOINTMENTS TO EXAMINING BOARD: Motion by Parks, Second by Richardson- Epperson, to adopt RESOLUTION NO. 962-CB approving appointment of Jan Severson as City appointee to the Examining Board. It was noted the School Board and the Board of Supervisors will submit their recommended appointees at the March 5, 1996 Conference Board meeting. Vote on Motion: 3-0. Resolution declared adopted unanimously, signed by the Chair, and hereby made a portion of these minutes. ADJOURNMENT: Motion by Campbell, Second by McGinness, to adjourn. Vote on Motion: 3-0. Motion declared carried unanimously. The Conference Board meeting adjourned at 6:50 p.m. REGULAR MEETING OF THE AMES CITY COUNCIL CALL TO ORDER: 7:00 p.m. PROCLAMATION FOR AMES ROTARY WEEK: Mayor Curtis read a proclamation designating the week of February 26 - March 1, 1996 as Rotary Week within the City of Ames, Iowa, noting the Rotary Club is celebrating its 75th anniversary in the community. Rotary Club President John Kleinschmidt was present to accept the proclamation on behalf of the organization. PROCLAMATION FOR RANDOM ACTS OF KINDNESS WEEK: Mayor Curtis read a proclamation designating February 12-18, 1996 as Random Acts of Kindness Week within the City of Ames, Iowa. Maggie Wheelock was present to accept the proclamation. JOINT MEETING WITH HUMAN RELATIONS COMMISSION: Assistant to the City Manager Sheila Lundt introduced Commission Chair Abraham Epstein and Commission Member Rob Bowers. She introduced Legal Intern Andrew Ross, who reviewed proposed revisions to Chapter 14, Ames Municipal Code, pertaining to Human Relations. Mayor Curtis left the meeting at 7:15 p.m., and Coun. Parks assumed the role of Mayor Pro Tem. Motion by Campbell, Second by Hoffman, to receive report and set February 27, 1996 as date for first reading of the ordinance. Motion by Quirmbach, Second by Wirth, to amend the motion to include direction to the City Attorney that in preparation of the ordinance, the word "legal" be deleted in the first line of the first paragraph and in the third from last line of the paragraph in Section 14.6 (2C). Following discussion regarding the motion, Coun. Campbell called for the question. Vote on Motion to Amend: 1-4. Voting Aye: Quirmbach. Voting Nay: Campbell, Hoffman, Parks, Wirth. Motion to Amend declared failed 1-4. Motion by Quirmbach, Second by Wirth, to amend the motion to include that Section 14.8, Paragraph 2, include the language "and the State of Iowa and all political subdivisions and agencies thereof." Vote on Motion to Amend: 2-3. Voting Aye: Quirmbach, Wirth. Voting Nay: Campbell, Hoffman, Parks. Motion to Amend declared failed 2-3. Vote on Main Motion: 5-0. Motion declared carried 5-0. CONSENT AGENDA: Motion by Hoffman, Second by Campbell, to approve the following items on the Consent Agenda: Motion to approve payment of claims Motion to approve Official Minutes and Clerk's Notes of Special Meetings of January 16 and January 22, the Regular Meeting of January 23, and Official Minutes of the Special Meeting of January 26, 1996 Motion to approve renewal of the following beer and liquor licenses: a. Class E Liquor - Hy-Vee, Inc., 3600 West Lincoln Way b. Class C Liquor - New Tradewinds Lounge, 115 5th Street Motion to approve certification of Civil Service applicant RESOLUTION NO. 96-63 approving human services contract with Youth and Shelter Services RESOLUTION NO. 96-64 approving increase in City Visa credit card limit RESOLUTION NO. 96-65 authorizing Mayor to sign the Declaration of Use Restrictions in connection with the City's 1993 Flood Recovery Buy-out Program RESOLUTION NO. 96-66 approving subordination of CDBG "existing" affordable housing second mortgage lien for property located at 4712 Toronto Street RESOLUTION NO. 96-67 accepting bids and awarding contract for purchase of vehicles for fleet replacement program RESOLUTION NO. 96-68 accepting bids and awarding contract for 1996 street painting RESOLUTION NO. 96-69 approving contract and bond in amount of $217,000.00 for Power Plant Fire Protection Project RESOLUTION NO. 96-70 approving contract and bond in amount of $91,705.75 for Park Development at Daley Park RESOLUTION NO. 96-71 accepting completion of subdivision improvements in Hillside, 1st Addition RESOLUTION NO. 96-72 accepting completion of subdivision improvements in Brookview Place, 2nd Addition RESOLUTION NO. 96-73 accepting completion of subdivision improvements in Northridge Subdivision, 13th and 14th Additions RESOLUTION NO. 96-74 approving plans, specifications, and form of notice to bidders for 30th Street Reconstruction Project; setting February 20, 1996 as bid due date and February 27, 1996 as date of hearing and award of contract RESOLUTION NO. 96-75 approving assignment of engineering services contract for Lincoln Way/Clark/Walnut Project RESOLUTION NO. 96-76 accepting completion of South 3rd Street Reconstruction Project RESOLUTION NO. 96-77 accepting completion of 1995 Concrete Repair Program RESOLUTION NO. 96-78 accepting completion of Minnesota Avenue Bridge Project RESOLUTION NO. 96-79 accepting completion of 1995 Water Program No. 1 and approving supplemental contract Roll Call Vote: 5-0. Resolutions declared adopted unanimously, signed by the Mayor, and hereby made a portion of these minutes. PUBLIC FORUM: No one appeared to speak at this time. NEW SEASONAL CLASS B BEER PERMIT FOR HOMEWOOD GOLF COURSE: Motion by Hoffman, Second by Campbell, to approve new Seasonal Class B Beer Permit for Homewood Golf Course, 20th & Duff. Vote on Motion: 5-0. Motion declared carried unanimously. LAND USE POLICY PLAN (LUPP) GROWTH OPTIONS: Mayor Pro Tem Parks noted the issue under consideration this evening was the LUPP growth options, not specific locations or boundaries. Planning and Housing Director Brian O'Connell reviewed the Staff Report. Sherry Dragula, 2121 Burnett, said she was present on behalf of the Quality of Life Coalition, who recommended the adoption of a single growth priority area to the Southwest as the most viable way to manage growth, address sprawl, and keep costs controlled. She said they recommended against a secondary priority growth area, and against a regional commercial area east of I-35. She said she felt the consultant must have used a density of 4.6 units per acre to arrive at the recommended 1,700 acres needed to accommodate growth for the planning period, and discussed how her calculations led to a needed-acreage figure of 1,362. She said good planning and design could easily raise the density and use even fewer acres. She said it was also important to point out that the proposed Taylor Farm development is not included in the growth areas, but would reduce the number of acres needed for future residential growth. She discussed the consultant's recommendation for commercial acreage east of I-35, and said the Coalition believed Ames would be better served by intensification of existing commercial areas and providing smaller-scale supporting commercial areas in new areas of development. Mike Petersen, 3302 Morningside, asked for clarification regarding what criteria would be used to determine which lands would be designated as "environmentally sensitive." He said he lived along a creek and the LUPP consultant's map seemed to indicate only the creek itself as an environmentally-sensitive area. He questioned what procedure would be followed to protect the identified environmentally-sensitive areas from development. He expressed concern that developers might try to purchase environmentally-sensitive areas before protective zoning ordinances were passed. Jeffrey Benson, 818 Northwestern, distributed a document entitled "Comments for Ames City Council," and reviewed how he strongly supported the concept of the Southwest priority growth area, and that it be supported through public investment and incentives for development in that area only. He said he was glad the Council-adopted Goals, Objectives, and Policies clearly established the importance of ecological systems with appropriate buffer zones. He said the LUPP must help the community develop into a network of landscape corridors functioning as an interconnected ecological system. He reviewed a series of proposed questions contained in the document that would give the consultant further direction towards that goal. Cindy Hildebrand, RR 2, said she had previously asked the consultant how the proposed Plan would impact the protection of natural areas, and had been told some environmentally sensitive areas would be protected by the floodplain zoning provisions, some would be incorporated into proposed greenways and open space, and in other areas the issue was still to be determined. She said she feared the LUPP would be unevenly implemented. She said she was concerned that in spite of everyone's good intentions, the projected growth would become a reality while the proposed protection would remain a theory "on paper." She said she had particular concerns regarding the proposed Northwest secondary growth area. She expressed concern about the consultant's statement that the installation of water and sanitary sewer lines should not be impacted by environmentally sensitive areas, but that trunk lines could go through the areas in such a way to provide infrastructure continuity on a cost-effective basis. She said she had seen damage to the Ames High prairie due to repair of a sanitary sewer line, and damage for 4" water lines to serve rural water systems, and couldn't imagine the damage that would occur for a major water or sewage trunk line to be run through a wooded area. She said a number of concerns seemed to point to the inadvisability of approving the proposed Northwest secondary growth area. There being no one from the public appearing to speak further on this issue, Mayor Pro Tem Parks declared the public input portion of the meeting closed. Motion by Campbell, Second by Wirth, to adopt RESOLUTION NO. 96-80 approving the Growth Options as recommended by the City's Planning Consultant, and allowing the Consultant to proceed with preparation for the draft of the Land Use Policy Plan. Motion by Hoffman, second by Quirmbach, to amend the main motion to include the provision that the Southwest priority growth area would be the targeted growth area until it was 65% developed, at which time growth could be initiated in the secondary growth area. Vote on Motion to Amend: 3-2. Voting Aye: Hoffman, Quirmbach, Wirth. Voting Nay: Campbell, Parks. Motion to Amend declared carried 3-2. Motion by Wirth to amend the main motion to delete the concept of converting the existing Commercial uses in the North Oak - Maple Linkage Area to Multi-Family Residential. Coun. Wirth withdrew the motion. Motion by Wirth, Second by Quirmbach, to amend the main motion to include a provision that by approving the concept of the North Oak - Maple Linkage Area as an Intensification Area, the Council not send the message that the existing Commercial use would be removed. Vote on Motion to Amend: 5-0. Motion to Amend declared carried 5-0. Motion by Quirmbach, Second by Parks, to amend the main motion to include direction to the consultant that options for eliminating Commercial growth in the Northwest corridor be provided, and proposals for other Commercial areas be provided. Vote on Motion to Amend: 4-1. Voting Aye: Hoffman, Parks, Quirmbach, Wirth. Voting Nay: Campbell. Motion to Amend declared carried 4-1. Roll Call Vote on Main Motion as Amended: 5-0. Resolution declared adopted unanimously, signed by the Mayor, and hereby made a portion of these minutes. AWARD OF CONTRACT FOR LOAD MANAGEMENT DEVICES: Mayor Pro Tem Parks noted this item had been pulled from the evening's agenda. PROPOSED AMENDMENTS TO CHAPTER 7, AMES MUNICIPAL ELECTRICAL CODE REGARDING ADOPTION OF 1996 NATIONAL ELECTRIC CODE (TABLED FROM DECEMBER 19, 1995 MEETING): Motion by Campbell, Second by Wirth, to pass on first reading an ordinance revising Chapter 7, Ames Municipal Electrical Code for the purpose of adopting the 1996 National Electrical Code. Roll Call Vote: 5-0. Motion declared carried unanimously. Motion by Campbell, Second by Wirth, to suspend the rules required for adoption of an ordinance. Roll Call Vote: 5-0. Motion declared carried unanimously. Motion by Campbell, Second by Hoffman, to pass on second and third readings and adopt ORDINANCE NO. 3368 revising Chapter 7, Ames Municipal Electrical Code for the purpose of adopting the 1996 National Electrical Code. Roll Call Vote: 5-0. Ordinance declared adopted unanimously, signed by the Mayor, and hereby made a portion of these minutes. PROPOSED AMENDMENT TO CHAPTER 7, AMES MUNICIPAL CODE, REGARDING TERMS OF OFFICE FOR ELECTRICAL BOARD MEMBERS: Motion by Campbell, Second by Wirth, to pass on first reading an ordinance amending Chapter 7, Ames Municipal Code, to establish staggered terms of office for Electrical Board Members. Roll Call Vote: 5-0. Motion declared carried unanimously. PROPOSED AMENDMENT TO CHAPTER 21, AMES MUNICIPAL CODE, REGARDING TERMS OF OFFICE FOR PLUMBING BOARD MEMBERS: Motion by Campbell, Second by Hoffman, to pass on first reading an ordinance amending Chapter 21, Ames Municipal Code, to establish staggered terms of office for Plumbing Board Members. Roll Call Vote: 5-0. Motion declared carried unanimously. PROPOSED ORDINANCE TO CHANGE ADMINISTRATIVE ADDENDA PERTAINING TO THE ELECTRICAL CODE: Motion by Campbell, Second by Wirth, to direct City Attorney to prepare ordinance to change administrative addenda pertaining to the Electrical Code. Vote on Motion: 5-0. Motion declared carried unanimously. PRESENTATION OF INFLOW & INFILTRATION STUDY: Public Works Director Paul Wiegand introduced Jim Kunz and Tim Murphy from Rust Environment and Infrastructure, who distributed a handout entitled "Sewer Study: Campustown and Central Business District." The consultants reviewed the study. Motion by Quirmbach, Second by Hoffman, to accept the report. Vote on Motion: 5-0. Motion declared carried unanimously. PRESENTATION ON PHASE IV AFFORDABLE HOUSING OPTIONS: Housing Coordinator Vanessa Baker-Latimer reviewed four options as contained in the Staff Report. Russ Cross, President, Norwest Bank, described matching funds that may be available through the bank's Affordable Housing Program Funds to partner with the City in the First-time Buyer Program or the New Single-Family Housing Project. There appeared to be consensus from the Council that Staff pursue all four options by meeting with developers and builders in the community, and reporting back to the Council in a month or two. Milton Allison, 1434 Linden Drive, said he was a member of the Alliance for the Mentally Ill, and asked that the Council consider usage of the funds from the sale of the Center for Personal Development property to assist mentally ill members of the community. UPDATE ON SECTION 8 RENTAL SUBSIDY PROGRAMS: Ms. Baker-Latimer reviewed the Staff Report. RECESS: Mayor Pro Tem Parks called a recess at 10:35 p.m. RECONVENE: The regular meeting reconvened at 10:40 p.m. FLOOD TASK FORCE RECOMMENDATIONS FOR "SHORT LIST" OF FLOOD MITIGATION ALTERNATIVES: Assistant City Manager Bob Kindred introduced Dale Harrington from Snyder & Associates, who reviewed the project and the alternatives as contained in the Staff report. Motion by Campbell, Second by Quirmbach, to approve recommendation from the Flood Task Force regarding "short list" of flood mitigation alternatives for further analysis. Vote on Motion: 5-0. Motion declared carried unanimously. AGREEMENT WITH IDOT FOR DUFF/LINCOLN WAY INTERSECTION IMPROVEMENT: Motion by Campbell, Second by Hoffman, to adopt RESOLUTION NO. 96-81 approving agreement with Iowa Department of Transportation for Duff/Lincoln Way Intersection Improvement. Public Works Director Paul Wiegand reviewed the Staff Report and a map of the project area. Roll Call Vote: 5-0. Resolution declared adopted unanimously, signed by the Mayor, and hereby made a portion of these minutes. EXTENSION OF ENGINEERING AND MANAGEMENT CONSTRUCTION SERVICES FOR RESOURCE RECOVERY SYSTEM MODIFICATION PROJECT: Motion byCampbell, Second by Wirth, to adopt RESOLUTION NO. 96-82 increasing the engineering and construction services with Stone & Webster Engineering Corporation in the amount of $27,200 for Resource Recovery System Modification Project. Roll Call Vote: 5-0. Resolution declared adopted unanimously, signed by the Mayor, and hereby made a portion of these minutes. RENEWAL OF AIRPORT FARM LEASE: Motion by Wirth, Second by Campbell, to adopt RESOLUTION NO. 96-83 approving renewal of crop share lease for Airport property for the 1996/97 crop year. Roll Call Vote: 5-0. Resolution declared adopted unanimously, signed by the Mayor, and hereby made a portion of these minutes. HEARING ON CONVEYANCE OF LAND LOCATED IN REAR OF 1511 NORTH DAKOTA: Mayor Pro Tem Parks declared the public hearing open. There being no one present wishing to testify, the public hearing was declared closed. Motion by Campbell, Second by Hoffman, to adopt RESOLUTION NO. 96-84 authorizing quit claim deed. Roll Call Vote: 5-0. Resolution declared adopted unanimously, signed by the Mayor, and hereby made a portion of these minutes. ORDINANCE CHANGING STREET NAME TO "EAST" O'NEIL DRIVE: Motion by Campbell, Second by Hoffman, to pass on second reading an ordinance changing street name to "East" O'Neil Drive for segment east of Duff Avenue. Roll Call Vote: 5-0. Motion declared carried unanimously. REZONING OF PROPERTY LOCATED SOUTH OF OAKWOOD ROAD AND WHITE OAK DRIVE: Motion by Campbell, Second by Wirth, to pass on third reading and adopt ORDINANCE NO. 3369 rezoning property generally located south of Oakwood Road and White Oak Drive from A-1 (Agricultural, Story County) to R1-6 (Low-Density Residential, City of Ames). Roll Call Vote: 5-0. Motion declared carried unanimously. ORDINANCE DESIGNATING PARKING PROHIBITIONS ON SOUTH 16TH STREET: Motion by Campbell, Second by Wirth, to pass on third reading and adopt ORDINANCE NO. 3370 designating parking prohibitions on South 16th Street. Roll Call Vote: 5-0. Motion declared carried unanimously. ORDINANCE ADOPTING "SOUTH BELL AVENUE" AS STREET NAME: Motion by Campbell, Second by Wirth, to pass on third reading and adopt ORDINANCE NO. 3371 adopting "South Bell Avenue" as street name. Roll Call Vote: 5-0. Motion declared carried unanimously. COMMENTS AND FUTURE AGENDA ITEMS: Coun. Hoffman asked if the Police Department could install a sign stating that fines would have to be paid in cash. City Manager Steve Schainker said he thought there was such a sign currently, but staff would make certain there was one. He noted the Department was looking into the possibility of taking credit cards for payments of fines. CLOSED SESSION: Motion by Wirth, Second by Quirmbach, to hold closed session as provided by Section 20.17(3), Code of Iowa, to discuss collective bargaining strategy. Roll Call Vote: 5-0. Motion declared carried unanimously. The Closed Session began at 11:00 p.m. RECONVENE: The Regular Meeting reconvened at 11:08 p.m. Motion by Quirmbach, Second by Wirth, to adopt RESOLUTION NO. 96-85 Approving Collective Bargaining Agreement with International Union of Operating Engineers, Local 234 (Blue Collar). Roll Call Vote: 5-0. Resolution declared adopted unanimously, signed by the Mayor, and hereby made a portion of these minutes. Motion by Campbell, Second by Wirth, to adopt RESOLUTION NO. 96-86 Approving Collective Bargaining Agreement with Ames Association of Professional Firefighters, Local 625 of the International Association of Firefighters. Roll Call Vote: 5-0. Resolution declared adopted unanimously, signed by the Mayor, and hereby made a portion of these minutes. ADJOURNMENT: The meeting adjourned at 11:09 p.m. Sandra L. Ryan, City Clerk Larry R. Curtis, Mayor