HomeMy WebLinkAbout~Master - Regular Meeting of the Ames City Council 05/26/1998MINUTES OF THE REGULAR MEETING
OF THE AMES CITY COUNCIL
AMES, IOWA MAY 26, 1998
The Ames City Council met in joint session with the Ames Humane League at 6:30 p.m. on the 26th
day of May, 1998, in the City Council Chambers in City Hall, 515 Clark Avenue, pursuant to law
with Mayor Pro Tem Ann Campbell presiding and the following Council members present: Cross,
Hoffman, Quirmbach, and Wirth. Council Member Parks was absent. League members present:
Coldiron, Harkin, Kavanaugh, Masteller, and Oleson. Chief Dennis Ballantine and Animal Control
Supervisor Lorna Lavender were also present.
JOINT MEETING WITH AMES HUMANE LEAGUE: Mayor Pro Tem Campbell thanked the
League for meeting with the Council. She explained that the Council was beginning their
process of meeting with most all of the City’s various boards and commissions.
City Manager Steve Schainker reviewed the purpose of the League as established in 1982: 1)
promote responsible pet ownership; 2) emphasize the importance of spaying and neutering; 3)
assist the City in humane education; and, 3) provide input on the City’s animal control and
animal shelter policies and practices.
Jean Harkin, Chairperson, introduced the League members. She read a statement into the record
in relation to the Humane League’s goals. She said that the League has been operating in
accordance with the guidelines as set out by Council. Ms. Harkin reported on the projects that
the League had been working on, with a top priority given to animal issues ordinances. She
further reported that the League was in the process of researching and developing an ordinance
regarding animal nuisance complaints and number of pets per household.
Shelley Coldiron said that the League members have been very diligent and dedicated in their
endeavors, and that they are available to help with issues that Staff might not have time for. In
drafting the ordinance, they have spent much time in going through background information
gathered from other communities and providing summaries from that information.
Council Member Hoffman asked for a time line as to when the League might have the ordinance
before the Council. Chairperson Harkin said that because this ordinance is all encompassing and
deals with a very sensitive issue, their research has taken a long time. Council Member
Quirmbach encouraged the League to discuss and arrive at a time frame as to when this
ordinance would come to Council.
Some discussion took place regarding whether the Humane League would be maintained as a
standing committee or other possible options such as eliminating the League or transforming the
League into a task force or user group.
Current membership was also discussed. There are currently two vacancies on the League with
no applications for appointment on file. Frankee Oleson said that this was unusual and that they
have identified some citizens to fill those vacancies.
Council Member Hoffman stated that the Council has been remiss in not having closer contact
with the various boards and commissions, and stated her appreciation to the League in being the
first of the boards to meet with the Council.
Council Member Cross arrived at 7:05 p.m.
The meeting recessed at 7:13 p.m.
The regular meeting of the City Council convened at 7:15 p.m.
CONSENT AGENDA: Item number 8 was removed from the Consent Agenda for separate
consideration. Item number 13 was pulled from the agenda. Moved by Wirth, seconded by Cross,
to approve the following items on the Consent Agenda:
1. Motion to approve payment of claims
2. Motion to approve the minutes of the special meetings of May 5 and May 7 and of the regular
meeting of May 12, 1998
3. RESOLUTION NO. 98-209 approving appointment of William Stasak to Cable Television
Commission
4. RESOLUTION NO. 98-210 approving 1998-99 funding contract with Ames International
Partner Cities Association, Inc.
5. RESOLUTION NO. 98-211 approving recommendation from Public Art Policy & Acquisition
Commission to change name to Public Art Commission
6. RESOLUTION NO. 98-212 approving contract with YSS for Mentoring Program
7. RESOLUTION NO. 98-214 approving application for New Jobs and Income Program for
ETREMA
8. RESOLUTION NO. 98-215 approving engineering services agreement and authorizing
preparation of plans and specifications for Youth Sports Complex Well Field
9. RESOLUTION NO. 98-216 accepting bids and awarding contract for Installation of Furnished
Conduit and Related Materials for Underground Electrical Service
10. RESOLUTION NO. 98-217 approving renewal of contract for City Hall Community Center
Custodial Services
11. RESOLUTION NO. 98-219 approving preliminary plans and specifications for 1998-99 Water
System Improvements Program; setting June 17, 1998, as bid due date and June 23, 1998, as
date of public hearing and award of contract
12. RESOLUTION NO. 98-220 approving preliminary plans and specifications for 1998-99
Annual Residential Low Point Drainage Improvement Project; setting June 17, 1998, as bid
due date and June 23, 1998, as date of public hearing and award of contract
13. RESOLUTION NO. 98-221 approving preliminary plans and specifications for Northeast Area
Utility Extension (Div. II); setting June 17, 1998, as bid due date and June 23, 1998, as date
of public hearing and award of contract
14. RESOLUTION NO. 98-222 approving contract and bond for 1998-99 Sidewalk Safety
Program
15. RESOLUTION NO. 98-223 approving contract and bond for 5th Street Streetscape
Improvement Project
16. RESOLUTION NO. 98-224 approving contract and bond for 1998-99 Joint Sealing Program
17. RESOLUTION NO. 98-225 approving contract and bond for 1998 Slurry Seal Program
18. RESOLUTION NO. 98-226 approving contract and bond for 1998-99 Seal Coat
Reconstruction Program
19. RESOLUTION NO. 98-227 approving contract and bond for 1998-99 Parking Lot
Rehabilitation Program
20. RESOLUTION NO. 98-228 approving contract and bond for 1998-99 CyRide Route
Reconstruction Project
21. RESOLUTION NO. 98-229 approving change order for East Lincoln Way Reconstruction
Project (Barilla)
22. RESOLUTION NO. 98-230 accepting completion of 1997-98 Concrete Repair Program
23. RESOLUTION NO. 98-231 approving release of deferred real estate mortgage for 619 Ken
Maril Road in connection with the City’s Phase I Affordable Housing Program
24. RESOLUTION NO. 98-232 approving subordination of second mortgage lien for 5449 Frost
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Drive in connection with the City’s Phase III Affordable Housing Program in Bentwood
Subdivision
25. RESOLUTION NOS. 98-233A and 98-233B approving request to extend Housing Assessment
and Action Planning (HAAP) grant between the City and IDED and the agreement for
consulting services with RDG Crose Gardner Shukert, Inc., in connection with Ames-Story
County Housing Needs Assessment Project
Roll Call Vote: 5-0. Resolutions declared adopted unanimously, signed by the Mayor, and hereby
made a portion of these minutes.
PARTIAL INDUSTRIAL TAX EXEMPTION: Moved by Quirmbach, seconded by Hoffman,
to adopt RESOLUTION NO. 98-213 approving waiver of partial industrial tax exemption
provision for ISU Research Park.
Roll Call Vote: 4-0-1. Voting Aye: Campbell, Hoffman, Quirmbach, Wirth. Voting Nay:
None. Abstaining: Cross. Resolution declared adopted, signed by the Mayor, and hereby
made a portion of these minutes.
PUBLIC FORUM: No one spoke during this time.
NEW CLASS C BEER PERMIT: Moved by Hoffman, seconded by Cross, to approve a request
for a new Class C Beer Permit for Tobacco Outlet Plus #530, 202 South Duff Avenue.
Vote on Motion: 5-0. Motion declared carried unanimously.
NEW CLASS C LIQUOR LICENSE: Moved by Cross, seconded by Quirmbach, to approve a
request for a new Class C Liquor License for Boheme, 2900 West Street.
Vote on Motion: 5-0. Motion declared carried unanimously.
AMERICAN LEGION REQUEST FOR FLAG POLE: Moved by Quirmbach, seconded by
Wirth, to approve a request from the American Legion for an encroachment permit to install
a flag pole at 225 Main Street until the Main Street Project commences subject to an
agreement by the Legion that it bear the cost of a temporary or permanent relocation of the
pole during the Main Street Project; and, to direct Staff to work with the Legion to incorporate
the flag pole into the Main Street Project design.
Dave Rehbein, 1505 Douglas Avenue, said that this was not a new request and that they
have wanted a flag pole in front of the Legion for a long time. He stated that with light
poles and trees, there previously wasn’t room, however, now the tree is gone. He said that
they were more than willing to make the commitments as moved by Council. American
Legion members would like to know when the Main Street Project design meetings take
place so that they may work with the City. Mr. Rehbein explained that they were not in
favor of attaching the pole to the building, because there is a full-width awning in place
and to place it above that awning would effectively remove the flag from view.
Sandy Deacon, 317 9th Street, said that she echoed Mr. Rehbein’s statements. She further
said that a flag pole should be able to fit into any design plan.
Mayor Pro Tem Campbell asked if, during the redesign of Main Street, the Legion would
object to having the flag pole placed elsewhere on Main Street in lieu of in front of the
American Legion. Mr. Rehbein said that they would be able to accept its relocation if it
would enhance the design of Main Street.
Vote on Motion: 5-0. Motion declared carried unanimously.
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GRANT AGREEMENT WITH CHILDREN’S CHOIR: Moved by Cross, seconded by
Quirmbach, to adopt RESOLUTION NO. 98-234 approving a grant agreement with the Ames
Children’s Choir Association, Inc., in the amount of $1,500 to assist with funding for a trip to
Frydek-Mistek, Czech Republic.
Sylvia Munson, Director of the Children’s Choir, stated that $30,000 was being provided
in goods and services from Frydek-Mistek for their trip to the Czech Republic. She
thanked the Council for the funds. The Ames Children’s Choir was the only American
choir invited to participate in the international folk music festival.
Roll Call Vote: 5-0. Resolution declared adopted unanimously, signed by the Mayor, and
hereby made a portion of these minutes.
ARTWORK DESIGN BY DAVID DAHLQUIST: Moved by Wirth, seconded by Quirmbach, to
adopt RESOLUTION NO. 98-235 approving the Downtown art concept and authorizing a
contract with David Dahlquist in the amount of $5,000 to design this artwork.
Lynn Ekblad and Carole Horowitz, members of the Public Art Commission, discussed the
clay tile concept which Mr. Dahlquist designs while Assistant City Manager Bob Kindred
presented overheads of the tiles. The tiles will be added to the piers during the 5th Street
renovation project.
Discussion was held regarding whether this action should be voted on tonight since the
piers along 5th Street had not been decided upon. It was determined that the Public Art
Commission and Staff would work in conjunction with the engineering firm to incorporate
the tiles into the design of the piers. Approval of the piers would be coming back to the
Council in the near future.
Roll Call Vote: 5-0. Resolution declared adopted unanimously, signed by the Mayor, and
hereby made a portion of these minutes.
HEARING ON FINAL BUDGET AMENDMENTS: Mayor Pro Tem Campbell declared the
hearing open.
City Budget Officer Carol Collings reported that most fund balances were on target, however,
there were a few points of interest, with one of those being snow removal costs. She indicated
that due to heavier snowfall last winter, the City spent $31,000 more for snow and ice removal.
Ms. Collings further pointed out that due to the increase in construction, revenues had been
higher in the Fire Department and Inspection Division areas.
There being no one further to testify, the hearing was closed.
Moved by Cross, seconded by Hoffman, to adopt RESOLUTION NO. 98-236 amending
the current budget for Fiscal Year ending June 30, 1998.
Roll Call Vote: 5-0. Resolution declared adopted unanimously, signed by the Mayor, and
hereby made a portion of these minutes.
HEARING ON 1998-99 ASPHALT RESURFACING PROGRAM: Mayor Pro Tem Campbell
declared the hearing open. There being no one present wishing to testify, the hearing was
closed.
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Moved by Quirmbach, seconded by Hoffman, to adopt RESOLUTION NO. 98-237
approving final plans and specifications and awarding a contract to Manatt’s, Inc., of
Ames, Iowa, in the amount of $531,430.70.
Roll Call Vote: 5-0. Resolution declared adopted unanimously, signed by the Mayor, and
hereby made a portion of these minutes.
HEARING ON 9TH STREET/GRAND AVENUE TRAFFIC SIGNAL AND
INTERCONNECT PROJECT: Mayor Pro Tem Campbell declared the hearing open. There being
no one present wishing to testify, the hearing was closed.
Moved by Cross, seconded by Hoffman, to adopt RESOLUTION NO. 98-238 approving
final plans and specifications and awarding a contract to Dickinson Company, Inc., of
Oskaloosa, Iowa, in the amount of $132,840.00, subject to the Iowa Department of
Transportation’s concurrence.
Roll Call Vote: 5-0. Resolution declared adopted unanimously, signed by the Mayor, and
hereby made a portion of these minutes.
STREET LIGHTING MATERIALS FOR 5TH STREET STREETSCAPE IMPROVEMENT
PROJECT: Moved by Wirth, seconded by Hoffman, to adopt RESOLUTION NO. 98-239
approving final plans and specifications and awarding a contract to Kriz-Davis Company of
Ames, Iowa, in the amount of $80,530.00.
Roll Call Vote: 5-0. Resolution declared adopted unanimously, signed by the Mayor, and
hereby made a portion of these minutes.
RENEWAL OF PROPERTY AND LIABILITY INSURANCE: City Risk Manager Scott
Johnson explained that the City was insured with The St. Paul Insurance Company and that
the difference between the expiring and the renewal premiums would be approximately $700.
Moved by Cross, seconded by Wirth, to adopt RESOLUTION NO. 98-240 approving
renewal of the City’s property and liability insurance with The St. Paul Insurance
Company.
Roll Call Vote: 5-0. Resolution declared adopted unanimously, signed by the Mayor, and
hereby made a portion of these minutes.
RENEWAL OF HEALTH INSURANCE: Risk Manager Johnson said that Staff had been working
with Wellmark in order to get a multi-year agreement with respect to rates. Staff was able to
negotiate a two-year rate guarantee. He discussed accrued monies put into the health benefit
trust and the ability to use those funds as a contingency in leveling costs out. Some discussion
was held regarding the City self-insuring versus remaining with Wellmark or seeking bids.
Moved by Cross, seconded by Hoffman, to adopt RESOLUTION NO. 98-241 approving
renewal of the City’s health insurance with Wellmark Blue Cross/Blue Shield, and
authorizing Staff to use the accrual and fund reserves to fund the premium increase.
Roll Call Vote: 5-0. Resolution declared adopted unanimously, signed by the Mayor, and
hereby made a portion of these minutes.
CDP FOR AIRPORT ROAD SUBDIVISION: Moved by Wirth, seconded by Hoffman, to adopt
RESOLUTION NO. 98-242 approving a Conceptual Development Plan (CDP) for Airport
Road Subdivision located south of Airport Road and west of South Duff Avenue.
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Brian O’Connell, Planning and Housing Director, said that the developer was asking for
waiver of the sidewalk installation, however, Staff was recommending denial of that
request. He stated that the area is on a CyRide route with potential for a mixture of
businesses. He further stated that it was common to waive the sidewalk requirement in an
industrial area.
Council Member Hoffman said that in keeping with the transportation plan, it was
appropriate to ask that sidewalks be installed. Council Member Cross questioned why
Council would ask this developer to install sidewalks when no one else around this area
has them. Council Member Wirth said that it was important to include and improve on
pedestrian traffic in commercial areas.
Roll Call Vote: 4-1. Voting Aye: Campbell, Hoffman, Quirmbach, Wirth. Voting Nay: Cross.
Resolution declared adopted, signed by the Mayor, and hereby made a portion of these
minutes.
AMENDED P-I PLAN FOR ENGINEERING ANIMATION: Moved by Hoffman, seconded by
Wirth, to adopt RESOLUTION NO. 98-243 approving an amended Planned Industrial (P-I)
Plan to allow a building addition at 2321 North Loop Drive (Engineering Animation) in the
Iowa State University Research Park.
Greg Lehman, representing Engineering Animation, was present to answer any questions.
He stated that the addition would be identical to the original building.
Roll Call Vote: 5-0. Resolution declared adopted unanimously, signed by the Mayor, and
hereby made a portion of these minutes.
HEARING ON HISTORIC PRESERVATION ORDINANCE: Mayor Pro Tem Campbell
declared the hearing open.
Planning Director O’Connell reported that this issue came about as a result of a property owner
wanting to expand on his current residence. This proposed amendment to the ordinance would
allow additions to an existing structure to have siding material of the same composition and
width as the siding on the existing structure if the composition and width of the siding material
on the existing structure is the original or historic siding material.
There being no one further wishing to testify, the hearing was closed.
Moved by Cross, seconded by Wirth, to pass on first reading an ordinance amending
Sections 31.2(19) and Section 31.13(26) of the Municipal Code regarding historic siding
material.
Roll Call Vote: 5-0. Motion declared carried unanimously.
Moved by Wirth, seconded by Cross, to suspend the rules necessary for the adoption of an
ordinance.
Roll Call Vote: 5-0. Motion declared carried unanimously.
Moved by Wirth, seconded by Hoffman, to pass on second and third readings and adopt
ORDINANCE NO. 3484 amending Sections 31.2(19) and Section 31.13(26) of the
Municipal Code regarding historic siding material.
Roll Call Vote: 5-0. Ordinance declared adopted unanimously, signed by the Mayor, and
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hereby made a portion of these minutes.
1997 PAVING PROGRAM NO. 3: Moved by Hoffman, seconded by Cross, to adopt
RESOLUTION NO. 98-244A accepting completion of the 1997 Paving Program No. 3 with
Con-Struct, Inc., in the amount of $18,291.60.
Roll Call Vote: 5-0. Resolution declared adopted unanimously, signed by the Mayor, and
hereby made a portion of these minutes.
Moved by Hoffman, seconded by Cross, to adopt RESOLUTION NO. 98-244B levying the
final assessments against the property owners and certifying the final plat and schedule to the
Story County Treasurer.
Roll Call Vote: 5-0. Resolution declared adopted unanimously, signed by the Mayor, and
hereby made a portion of these minutes.
AGREEMENT WITH UNION PACIFIC RAILROAD FOR WATER LINE CROSSING:
Moved by Cross, seconded by Wirth, to adopt RESOLUTION NO. 98-245 approving an
agreement with the Union Pacific Railroad for a water line crossing and authorizing the Mayor
to sign the agreement on behalf of the City of Ames.
Roll Call Vote: 5-0. Resolution declared adopted unanimously, signed by the Mayor, and
hereby made a portion of these minutes.
AMES COMMUNITY DEVELOPMENT PARK HEARING: Mayor Pro Tem Campbell
declared the hearing open. There being no one present wishing to testify, the hearing was
closed.
Moved by Quirmbach, seconded by Wirth, to adopt RESOLUTION NO. 98-246 rejecting
bids for the Ames Community Development Park Subdivision Paving and Subdrains and
authorizing rebidding of the project by establishing June 10, 1998, as the bid due date and
June 16, 1998, as the date of public hearing and award of contract.
Roll Call Vote: 5-0. Resolution declared adopted unanimously, signed by the Mayor, and
hereby made a portion of these minutes.
Moved by Hoffman, seconded by Cross, to adopt RESOLUTION NO. 98-247 approving
contract and bond for Ames Community Development Park Subdivision, Grading and
Utilities - Division I.
Roll Call Vote: 5-0. Resolution declared adopted unanimously, signed by the Mayor, and
hereby made a portion of these minutes.
GENERAL OBLIGATION BONDS: Moved by Cross, seconded by Wirth, to adopt
RESOLUTION NO. 98-248 setting June 9, 1998, as the date of public hearing for issuance and
sale of General Obligation Bonds in an amount not to exceed $5,405,000.
Roll Call Vote: 5-0. Resolution declared adopted unanimously, signed by the Mayor, and
hereby made a portion of these minutes.
ORDINANCE EXTENDING INDUSTRIAL TAX EXEMPTION AVAILABILITY: Moved
by Cross, seconded by Hoffman, to pass on first reading an ordinance extending the industrial
tax exemption availability to the year 2010.
Roll Call Vote: 5-0. Motion declared carried unanimously.
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Moved by Wirth, seconded by Cross, to suspend the rules necessary for the adoption of an
ordinance.
Roll Call Vote: 5-0. Motion declared carried unanimously.
Moved by Cross, seconded by Hoffman, to pass on second and third readings and adopt
ORDINANCE NO. 3485 extending the industrial tax exemption availability to the year 2010.
Roll Call Vote: 5-0. Ordinance declared adopted unanimously, signed by the Mayor, and
hereby made a portion of these minutes.
ORDINANCE PROHIBITING HOUSEHOLD APPLIANCES OUTDOORS: Moved by Wirth,
seconded by Cross, to pass on second reading an ordinance prohibiting the keeping of
household appliances outdoors.
Roll Call Vote: 5-0. Motion declared carried unanimously.
ORDINANCE ESTABLISHING PARKING PROHIBITIONS IN BENTWOOD
SUBDIVISION, 3RD ADDITION: Moved by Hoffman, seconded by Wirth, to pass on third
reading and adopt ORDINANCE NO. 3483 prohibiting parking along the north and east sides
of Wilder Boulevard and Cervantes Drive within the Bentwood Subdivision, 3rd Addition.
Roll Call Vote: 5-0. Ordinance declared adopted unanimously, signed by the Mayor, and
hereby made a portion of these minutes.
COMMENTS: Moved by Hoffman, seconded by Quirmbach, to place on the June 9, 1998, agenda
a request from the Ames Community Arts Council to present information regarding
fundraising activities for a grand piano for the Community Center Auditorium.
Vote on Motion: 5-0. Motion declared carried unanimously.
Moved by Hoffman, seconded by Quirmbach, to place on the June 9, 1998, agenda a request
that street parking be located on the north side of Camden Drive and eliminate parking on the
south side.
Vote on Motion: 5-0. Motion declared carried unanimously.
Moved by Hoffman, seconded by Wirth, to place on the June 9, 1998, agenda a request from
the United Way Board to discuss the appointment of a representative on behalf of the City
Council to attend the “ASSET Summit.”
Vote on Motion: 5-0. Motion declared carried unanimously.
Moved by Hoffman, seconded by Wirth, to refer to Staff the investigation of installing a four-
way stop at the intersection of Airport Road/Oakwood Road/Elwood Drive.
Vote on Motion: 5-0. Motion declared carried unanimously.
Council Member Hoffman reported that she was happy to see the striping completed on
Hyland Avenue. She further congratulated Staff for the nice plantings on Hyland across from
the cemetery.
Moved by Cross, seconded by Quirmbach, to place on the June 9, 1998, agenda the requests
from the Ginkgo Festival Committee.
Vote on Motion: 5-0. Motion declared carried unanimously.
Moved by Cross, seconded by Quirmbach, to refer to Staff a request that the former Bourns
Building located at 300 Airport Road be designated as an Enterprise Zone.
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Vote on Motion: 5-0. Motion declared carried unanimously.
Council Member Wirth had received a concern about poor signage and asked Staff to look into
the parking signage on the south side of 20th Street east of Grand Avenue.
Council Member Wirth reported that she had attended a meeting with the neighborhoods on
South Duff Avenue. She indicated that it had been a meeting with lively discussions.
Moved by Wirth, seconded by Hoffman, to refer to Staff the following requests: 1) that the
City install a stop light in conjunction with the widening project; 2) that the City lower the
speed limit along South Duff Avenue and initiate extra enforcement of the speed limit;
and, 3) that the City pursue a five-lane reconstruction project of the South Duff Avenue
area at some future time.
Vote on Motion: 5-0. Motion declared carried unanimously.
Moved by Campbell, seconded by Wirth, to refer to Staff the feasibility of sending out
notifications to property owners in advance of any tree trimming taking place in the parking.
Vote on Motion: 5-0. Motion declared carried unanimously.
Mayor Pro Tem Campbell announced that the next Mayor’s Youth Committee meeting was
being held on May 27 at 7:30 p.m.
Mayor Pro Tem Campbell asked the Council to get their schedules to Clare Bills regarding
their availability for the Band Concert Night on June 18 as well as the Ginkgo festivities on
July 11.
ADJOURNMENT: The meeting adjourned at 8:50 p.m.
_________________________________________________________________________
Jill Ripperger, City Clerk Ann Campbell, Mayor Pro Tem
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