HomeMy WebLinkAbout~Master - Regular Meeting of the Ames City Council 06/22/1999MINUTES OF THE REGULAR MEETING
OF THE AMES CITY COUNCIL
AMES, IOWA JUNE 22, 1999
The Ames City Council met in regular session at 7:00 p.m. on the 22nd of June, 1999, in the City
Council Chambers in City Hall, 515 Clark Avenue, pursuant to law with Mayor Ted Tedesco
presiding and the following Council members present: Campbell, Cross, Hoffman, Parks,
Quirmbach, and Wirth.
CALL TO ORDER: 7:00 p.m.
PROCLAMATION FOR WOI-FM DAY, JULY 1, 1999: Mayor Tedesco proclaimed July 1,
1999, as WOI-FM Day in celebration of their 50th anniversary of broadcasting service to the
Ames area. Rachel Jeffries and Don Wirth accepted the proclamation on behalf of WOI-FM.
NEIGHBORHOOD IMPROVEMENT PROGRAM (NIP) PRESENTATION: Martha Stewart,
representing the Northwestern-Ridgewood Neighborhood, gave a presentation of her
Neighborhood Improvement project. The project was to create a natural looking area by planting
trees, shrubs, and ground cover from 9th to 12th Street along the area where Union Pacific
Railroad cut down all the trees. Jeff Benson, landscape architect, who had volunteered his
services, explained the various species of plantings that were selected to be planted in the
approximately 6' x 600' strip of land. Ms. Stewart thanked the City, specifically, Lynette
Windsor and Matt Pepper, who assisted her neighborhood in bringing this project to fruition.
The representatives of the Wilder Boulevard were unable to be present at this meeting. Their
NIP project was to beautify the Wilder Boulevard median by applying rock mulch and planting
trees, shrubs, and flowers.
CONSENT AGENDA: Moved by Cross, seconded by Hoffman, to approve the following items on
the Consent Agenda:
1.Motion approving payment of claims
2.Motion approving minutes of regular meeting of June 8, 1999
3.Motion approving renewal of the following beer permits and/or liquor licenses:
a.Class B Beer - Godfather’s Pizza, 414 Lincoln Way
b.Class BW Liquor - Hickory Park, 1404 S. Duff Avenue
c.Class C Liquor and Outdoor Service Area - Memorial Union, ISU Campus
d.Class C Liquor - Whiskey River, 132 Main
4.RESOLUTION NO. 99-217 approving and adopting Supplement No. 16 to the Ames
Municipal Code
5.RESOLUTION NO. 99-218 approving appointment of Council Member Ann Campbell to
Ames Economic Development Commission Board of Directors
6.RESOLUTION NO. 99-219 approving appointment of Matthew Converse to fill vacancy on
the Mechanical Code Board of Appeals
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7.RESOLUTION NO. 99-220 approving Commission On The Arts annual contracts for FY
1999/2000
8.RESOLUTION NO. 99-221 approving Commission On The Arts fall mini-grant contracts for
FY 1999/2000
9.RESOLUTION NO. 99-222 approving Human Services contracts for FY 1999/2000
10.RESOLUTION NO. 99-223 approving waiver of purchasing policy and authorizing staff to
negotiate consultant services contract for 2000/2001 Water System Improvements
11.RESOLUTION NO. 99-224 approving contract amendment for construction staking on Main
Street Project
12.RESOLUTION NO. 99-225 approving award of contract for 80-100 HP Diesel Tractor and 17
Ft. Boom-Mounted Rotary Mower to Swaney Equipment Co., of Ankeny, Iowa, in the amount
of $64,975
13.RESOLUTION NO. 99-226 approving award of contract for 1999 Lime Sludge Disposal
Project to Environmental Management Corporation of St. Charles, MO, the amount of
$125,760
14.RESOLUTION NO. 99-227 approving preliminary plans and specifications for Adams Street
Paving from Calhoun Avenue to 827 feet west of Calhoun Avenue, setting July 21, 1999, as
the bid due date and July 27, 1999, as the date of public hearing and award of contract
15.RESOLUTION NO. 99-228 approving contract and bond for 1998-99 Clear Water Diversion
Program
16.RESOLUTION NO. 99-229 approving completion of 1998/99 Seal Coat Resurfacing Program
17.RESOLUTION NO. 99-230 approving completion of 1997/98 Storm Sewer Outlet Erosion
Control Project at Briggs Circle
18.RESOLUTION NO. 99-231 approving completion of Tuckpointing and Related Repairs to the
City Hall Building
19.RESOLUTION NO. 99-232 approving completion of Hard Surfaced Trail System at Brookside
Park
20.RESOLUTION NO. 99-233 approving completion of Northeast Area Utility Extension Project,
Division II
Roll Call Vote: 6-0. Resolutions declared adopted unanimously, signed by the Mayor, and
hereby made a portion of these minutes.
PUBLIC FORUM: No one spoke during this time.
REQUEST OF DOWNTOWN FARMERS’ MARKET TO USE ADDITIONAL SPACE IN
THE CENTRAL BUSINESS DISTRICT (CBD) PARKING LOT: Moved by Hoffman,
seconded by Wirth, to approve the request of the Downtown Farmers’ Market to use an
additional 12 spaces in the CBD Parking Lot Y (six spaces to the east of the previously allowed
market area and six spaces immediately to the west of the current area).
Vote on Motion: 6-0. Motion declared carried unanimously.
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City Manager Steve Schainker stated that he wanted the Farmers’ Market representatives to
understand that if a parking issue should arise that would require the need to free up spaces in
the CBD lot, the City would retain the right to revoke this permission.
REQUEST FROM AMES JAYCEES TO DISPLAY FIREWORKS ON JULY 4, 1999: Moved
by Cross, seconded by Parks, to approve the request of the Ames Jaycees to display fireworks
from Stewart Smith Park on July 4, 1999 (with a rain date of July 5, 1999).
Vote on Motion: 6-0. Motion declared carried unanimously.
PRESENTATION OF CONCEPTS FOR “WELCOME” SIGNS ALONG E. 13TH STREET:
David Maahs, on behalf of the Ames Economic Development Commission, requested that
Council allow $12,000 of Fiscal Year (FY) 1998/99 City marketing funds to be carried over
to next year and that those dollars be dedicated to constructing entryway signs on E. 13th
Street.
Council Member Hoffman expressed her appreciation of the plantings in the median entering
the City from Interstate 35 (I-35) on 13th Street. Council Member Cross pointed out that this
was a good example of cooperation between the City and E. 13th Street businesses. Mr. Cross
named Jim Wilcox of Sauer Sundstrand, in particular, as a businessman who played an integral
part in the installation of the stop light and other improvements in the E. 13th Street area.
Paul Popelka, Engineering Plus, presented the concepts for “Welcome” signs along E. 13th
Street between I-35 and Dayton Avenue, showing drawings of three different signs. Mr.
Popelka stated that the preferred design by those who had reviewed the plans (Ames
Foundation, E. 13th Street businesses, AEDC Board, and the Chamber Board) was the masonry
tower with a limestone cap that would include a sign face spelling “AMES.”
Moved by Hoffman, seconded by Parks, to direct that the remaining $12,000 of City marketing
funds for FY 1998/99 be carried over to FY 1999/00.
Vote on Motion: 6-0. Motion declared carried unanimously.
Mr. Schainker stated that there were some technical issues that remain to be worked out by
City staff, the Iowa Department of Transportation, and the federal government, i.e.,
maintenance and placement of the signs.
Council Member Campbell asked for an update of the Main Street Reconstruction Project since
Mr. Popelka was present. Paul Popelka stated that the contractors are working on utilities on
the eastern end of the project; they have finished with the utilities on the western end. He said
that the project is approximately three weeks behind schedule due to rain, however, they are
making good progress.
REQUESTS FROM MIDNIGHT MADNESS: Moved by Hoffman, seconded by Cross,
to approve closure of the following streets:
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July 10, 1999, from 5 - 11 PM:Douglas Avenue from Fifth to Sixth Street
Sixth Street from Clark Avenue to Douglas Avenue (1
lane only)
Kellogg Avenue from Fifth Street to Sixth Street
Burnett Avenue from Fifth Street to Sixth Street
Clark Avenue from Sixth Street to Main Street
Main Street from Clark Avenue to Northwestern Avenue
Pearle Street from Main Street to Fifth Street
Northwestern from Main Street to Sixth Street
Sixth Street from Northwestern to Elwood Drive
July 10, 1999, from 11 PM to July 11, 1999, at 1:00 a.m.:Clark Avenue from Sixth Street to
Fifth Street
July 9, 1999, from 5 PM to July 11, 1999, at 5:00 p.m.:East City Hall Parking Lot
July 10, 1999, from 6 AM to 10 PM:Depot Parking Lot
and to suspend parking enforcement in the CBD for July 10, 1999, and allow hoods to be
placed on parking meters on Main Street from Clark Avenue to Pearl Street from 3 to 11 PM
on July 10, 1999.
Vote on Motion: 6-0. Motion declared carried unanimously.
Moved by Hoffman, seconded by Cross, to approve a five-day Class B Beer Permit and
Outdoor Service Area in East City Hall parking lot at Fifth and Clark.
Vote on Motion: 6-0. Motion declared carried unanimously.
Moved by Hoffman, seconded by Cross, to approve tapping of up to seven kegs at once during
the post-race party, with a maximum of 40 kegs total during the evening of Midnight Madness.
Vote on Motion: 6-0. Motion declared carried unanimously.
HEARING ON 1999/2000 ANNUAL RESIDENTIAL STREET LOW-POINT DRAINAGE
IMPROVEMENTS (ASH AVENUE): Mayor Tedesco declared the hearing open. There being no
one present wishing to testify, the hearing was closed. Moved by Wirth, seconded by Parks,
to adopt RESOLUTION NO. 99-234 approving plans and specifications and awarding a
contract for the construction of the 1999-2000 Annual Residential Street Low-Point Draining
Improvements (Ash Avenue) to KRI Company of Ames, Iowa, in the amount of $83,836.
Roll Call Vote: 6-0. Resolution declared adopted unanimously, signed by the Mayor, and
hereby made a portion of these minutes.
“60% AMENDMENTS”: Moved by Cross, seconded by Hoffman, to adopt RESOLUTION NO.
99-235 expressing opposition to the proposed amendments to the Iowa’s Constitution.
Roll Call Vote: 6-0. Resolution declared adopted unanimously, signed by the Mayor, and
hereby made a portion of these minutes.
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1999/2000 PROPERTY AND LIABILITY INSURANCE CONTRACTS WITH ST. PAUL
INSURANCE COMPANY: Moved by Campbell, seconded by Hoffman, to adopt RESOLUTION
NO. 99-236 approving the 1999/2000 property and liability Insurance contracts with St. Paul
Insurance Company/Reliance National for property, boiler and machinery, general liability,
excess, auto, transit, law enforcement, public officials, and employee bond in the amount of
$527,826.
Roll Call Vote: 6-0. Resolution declared adopted unanimously, signed by the Mayor, and
hereby made a portion of these minutes.
CONSTRUCTION OF GREENS 4 AND 7 AT HOMEWOOD GOLF COURSE: Moved by
Cross, seconded by Hoffman, to adopt RESOLUTION NO. 99-237 authorizing staff to
construct Greens 4 and 7 at Homewood Golf Course by October 1, 1999.
Roll Call Vote: 6-0. Resolution declared adopted unanimously, signed by the Mayor, and
hereby made a portion of these minutes.
SIDEWALK INSTALLATION PROJECT ON SOUTH SIDE OF S. THIRD STREET FROM
S. FOURTH STREET TO APPROXIMATELY 320' EAST: Moved by Campbell, seconded by
Wirth, to adopt RESOLUTION NO. 99-165 finally adopting Resolution of Necessity for the
Sidewalk Installation Project on the south side of S. Third Street from S. Fourth Street to
approximately 320' east.
Roll Call Vote: 6-0. Resolution declared adopted unanimously, signed by the Mayor, and
hereby made a portion of these minutes.
LINCOLN WAY SANITARY SEWER RELIEF LINE: Moved by Quirmbach, seconded by
Parks, to adopt RESOLUTION NO. 99-238 approving payment of the arbitration award to
Westcon/Dillingham in the construction of the Lincoln Way Sanitary Sewer Relief Line in the
amount of $501,246.20.
Roll Call Vote: 6-0. Resolution declared adopted unanimously, signed by the Mayor, and
hereby made a portion of these minutes.
Moved by Cross, seconded by Hoffman, to reallocate the funds budgeted in 1999/2000 for the
Clear Water Diversion Program ($200,000) to pay for this award, along with $301,246.20 from
the available balance in the Sewer Fund.
Vote on Motion: 5-1. Voting aye: Campbell, Cross, Hoffman, Parks, Quirmbach. Voting nay:
Wirth. Motion declared carried.
Mr. Schainker informed the Council that no citizens have signed contracts for participation in
the Clear Water Diversion Program for FY 1999/2000. Mr. Schainker pointed out that it is not
crucial that the Clear Water Diversion Program be kept going every year to maintain the
benefits of the Program. Council Member Wirth stated her preference would be to pay the
total award out of the available balance in the Sewer Fund and keep the Clear Water Diversion
Program going. Jerry Byg, Public Works, stated that there are approximately 25 outstanding
contracts for 1998/99 that will be honored; the monies are allocated in the present FY budget.
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CONVALESCENT HOME FOR CHILDREN: Brian O’Connell, Planning and Housing Director,
explained the request of the Convalescent Home for Children to locate on a ten-acre parcel
located on E. 13th Street east of the Eastgate Development at Dayton Avenue and E. 13th
Street. Mr. O’Connell stated that the Land Use Policy Plan (LUPP) would need to be amended
if staff believes the majority of the area in question is outside of the “New Lands -- All Others”
designation on the LUPP Map. At this time, staff believes that the land in question is not
considered to be outside of the “New Lands -- All Others” designation and that the proposed
use as General Commercial would be compatible for that area. Staff needs to make certain that
the City has the capability to provide sanitary sewer service from a gravity standpoint. Mr.
O’Connell stated that there are many issues that need to be resolved, i.e., whether a LUPP Map
change is necessary, approval of the annexation request, approval of the rezoning request,
subdivision approval, and a Special Use Permit approval.
Steve Schainker pointed out that to see this project to fruition as rapidly as the requesting party
is desiring would require a condensed timeline from what City staff normally operates. This
timeline reflects a shortening of the time for reports to be forwarded from the Planning and
Zoning Commission meetings to City Council meetings. This timeline also assumes different
actions being taken simultaneously and actions being taken by different groups contingent
upon City Council actions. Mr. O’Connell is aware of at least one special City Council
meeting that would need to be scheduled during August to accomplish this timeline.
Moved by Campbell, seconded by Hoffman, to direct City staff to follow the normal process
on the request of the Convalescent Home for Children and to refer the annexation request to
Planning and Zoning Commission.
Vote on Motion: 6-0. Motion declared carried unanimously.
PLANNED INDUSTRIAL (P-I) PLAN TO CONSTRUCT DIRECTIONAL SIGNAGE FOR
PROPERTY LOCATED AT 2901 SOUTH LOOP DRIVE: Moved by Campbell, seconded by
Hoffman, to approve RESOLUTION NO. 99-239 approving an amendment to the P-I Plan to
construct directional signage for property located at 2901 South Loop Drive in the Iowa State
University Research Park with the following stipulation:
1.Evidence of the granting of an exception by the Research Park Board of Directors to allow
the construction of internal directional signs that exceed the maximum size of 12 square
feet as required by the “Covenants, Conditions, and Restrictions” must be received by the
City of Ames Department of Planning and Housing prior to the issuance of the permits to
allow installation of the directional signs for Multi-Tenant Building #3.
Roll Call Vote: 5-0-1. Voting aye: Campbell, Cross, Hoffman, Quirmbach, Wirth. Voting nay:
None. Abstaining: Parks. Resolution declared adopted unanimously, signed by the Mayor, and
hereby made a portion of these minutes.
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URBAN REVITALIZATION PLAN: Brian O’Connell presented the staff’s concept for a new
approach to urban revitalization. He asked for council direction on the basic concept or model.
The concepts discussed were:
1.The Urban Revitalization Program would be applicable only to areas zoned multiple-family
and commercial.
2.The Urban Revitalization tax abatement incentive would be applicable only on multiple-
family or commercially zoned lots where the City determined that there is a blighting
condition or the current use of the lot is an underutilization when compared to the intended
use of the lot.
3.For multiple-family zoned lots that are blighted or underutilized, a multiple-family
development would have to meet one or the other of the following criteria:
a.Install structured parking or as an option.
b.The finish material of the structure be brick or similar material, landscaping be
installed that exceeds the requirement of the City, and the building be energy
efficient.
4.For commercially zoned lots that are blighted or underutilized, a commercial development
would have to meet one or the other of the following criteria:
a.The business use proposed for the property is under represented in the City as
determined from a sales leakage analysis.
b.Build the commercial structure and construct site improvements that meet the
following criteria:
1.Established design standards (where appropriate)
2.Landscaping that exceeds the minimum required by the City
3.Shared parking or structured parking
4.Building placement that is pedestrian oriented
5.Aesthetic signage
Council Member Parks said he thinks the Plan should have somewhat broad standards. He
feels that Council needs to address each request on a case-by-case basis.
Council Member Wirth feels that a very important goal not addressed yet is conservation of
existing housing and creation of affordable housing. She hopes that that will be included in
the final plan.
Council Member Cross pointed out that one of the options, i.e., installing structured parking,
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would cost considerably more than the other option, i.e., having the finish material be brick or
similar material, installing landscaping that exceeds the minimum requirement of the City, and
constructing the building to be energy efficient. He asked how tax abatement would be
determined based on this disparity. Mayor Tedesco disagreed with the disparity in values of
the options. Mr. O’Connell stated that the City may create its own tax abatement scale as long
as it was applied uniformly. Mr. Schainker strongly recommended that Council establish tax
incentive schedules which would be consistent for each request for tax abatement. He prefers
that staff not negotiate the tax schedule for each request based on the developer’s proposal.
In Council Member Quirmbach’s opinion, tax incentives should not be offered for a business
that is under represented in the City as determined from a sales leakage analysis.
Moved by Quirmbach, seconded by Parks, to approve the criteria and matrix for the Urban
Revitalization Plan with the addition, under multi-family, of the criterion of affordable
housing.
Vote on Motion: 2-4. Voting aye: Parks, Quirmbach. Voting nay: Campbell, Cross, Hoffman,
Wirth. Motion failed.
Council Member Hoffman doesn’t feel that the matrix should include every possible option;
the matrix should be basic.
Council Member Campbell pointed out that the Council has the option of tailoring the criteria
to meet their expectations of development or redevelopment of a certain area on a case-by-case
basis.
Moved by Hoffman, seconded by Cross, to approve the original matrix as proposed by staff.
Vote on Motion: 5-1. Voting aye: Campbell, Cross, Hoffman, Parks, Quirmbach. Voting nay:
Wirth. Motion declared carried.
Moved by Parks, seconded by Cross, to refer the Plan back to staff to refine.
Vote on Motion: 5-1. Voting aye: Campbell, Cross, Hoffman, Parks, Quirmbach. Voting nay:
Wirth. Motion declared carried.
ORDINANCE PROHIBITING PARKING ON PORTIONS OF POE AVENUE AND POE
CIRCLE: Moved by Cross, seconded by Wirth, to pass on first reading an ordinance prohibiting
parking on portions of Poe Avenue and Poe Circle.
Roll Call Vote: 6-0. Motion declared carried unanimously.
LIGHTING ORDINANCE: Moved by Cross, seconded by Hoffman, to pass on second reading
the Outdoor Lighting Ordinance.
Roll Call Vote: 6-0. Motion declared carried unanimously.
ORDINANCE REZONING PROPERTY GENERALLY LOCATED NORTHWEST OF THE
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INTERSECTION OF 24TH STREET AND STANGE ROAD: Moved by Campbell, seconded
by Wirth, to pass on second reading an ordinance rezoning property generally located
northwest of the intersection of 24th Street and Stange Road.
Roll Call Vote: 6-0. Motion declared carried unanimously.
Moved by Campbell, seconded by Cross, to suspend the rules necessary for the adoption of an
ordinance.
Roll Call Vote: 6-0. Motion declared carried unanimously.
Moved by Campbell, seconded by Cross, to pass on third reading and adopt ORDINANCE
NO. 3528 rezoning property generally located northwest of the intersection of 24th Street and
Stange Road.
Roll Call Vote: 6-0. Ordinance declared adopted unanimously, signed by the Mayor, and
hereby made a portion of these minutes.
SANITARY SEWER SURCHARGE ORDINANCE: Moved by Cross, seconded by Hoffman,
to pass on third reading and adopt ORDINANCE NO. 3526 pertaining to the sanitary sewer
surcharge.
Roll Call Vote: 6-0. Ordinance declared adopted unanimously, signed by the Mayor, and
hereby made a portion of these minutes.
ORDINANCE AMENDING SECTIONS 4.8(4) AND 26.42 OF THE AMES MUNICIPAL
CODE: Moved by Parks, seconded by Cross, to pass on third reading and adopt ORDINANCE NO.
3527 amending Sections 4.8(4) and 26.42 of the Ames Municipal Code.
Roll Call Vote: 6-0. Ordinance declared adopted unanimously, signed by the Mayor, and
hereby made a portion of these minutes.
COMMENTS: Moved by Campbell, seconded by Hoffman, to refer the letter from the citizen on
Greeley questioning traffic issues which may require signage to staff.
Vote on Motion: 6-0. Motion declared carried unanimously.
Moved by Quirmbach, seconded by Cross, to refer the letter concerning Ames High School
Homecoming to staff.
Vote on Motion: 6-0. Motion declared carried unanimously.
Council Member Quirmbach referred to a letter that Council had received recently from Karin
Sevde, Chairperson of the Planning and Zoning Commission, regarding communication issues
between Council and the Commission. Mr. Quirmbach had spoken with Ms. Sevde and
arrived at the solution of having the minutes of the Council meetings forwarded to the
Commission if there were instances where Council had taken action on a request that had not
been referred first to the Commission. Council Member Campbell requested that Council
meeting minutes be consistently forward to the Planning and Zoning Commission.
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Council Member Hoffman referred to a letter received from Ev Cherrington, who was
suggesting the initiation of a program where bikes would be loaned free of charge to students
and citizens. Ms. Hoffman would like to see this request handled by the ad hoc bike
committee, and she recommended that this letter be forwarded to Scott Logan, City
Transportation Engineer.
Council Member Hoffman requested that the City check on the installation of sidewalks on
Garfield Avenue. Jerry Byg stated that he will follow up on this project.
Council Member Wirth asked if the loading zone on the west side of Kellogg Avenue north
of the intersection with Main Street was removed during the Main Street Reconstruction
Project. Mr. Schainker indicated that staff will check on this.
Council Member Wirth pointed out that there is a gap in the sidewalk on 20th Street near the
railroad tracks. Mr. Byg stated that staff would need to get a permit from the railroad to install
sidewalk there, and he will look into that.
ADJOURNMENT: The meeting adjourned at 9:04 p.m.
_________________________________________________________________________
Diane Voss, City Clerk Ted Tedesco, Mayor