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Home My WebLink About~Master - Regular Meeting of the Ames City Council 12/18/2001MINUTES OF THE REGULAR MEETING OF THE AMES CITY COUNCIL AMES, IOWA DECEMBER 18, 2001 The Ames City Council met in regular session at 7:00 p.m. on the 18th day of December, 2001, in the City Council Chambers in City Hall, 515 Clark Avenue, pursuant to law with Mayor Ted Tedesco presiding and the following Council members present: Campbell, Cross, Goodhue, Hoffman, Quirmbach, and Wirth. KEY TO THE CITY: Mayor Tedesco presented Ann Campbell with a “Key to the City” in recognition of her 16 years of service as a City Council member. Ms. Campbell, who chose not to seek re-election, reflected on her years of service. She recognized City staff, particularly City Manager Steve Schainker, for providing excellent service. OATH OF OFFICE TO COUNCIL MEMBER CROSS: Mayor Tedesco administered the Oath of Office to Council Member Cross, who was re-elected as an At-Large Representative in the Regular City Election held last November. Mr. Cross will be out of town on January 2, 2002, when the Oaths of Office will be administered to the other newly elected representatives. CONSENT AGENDA: Moved by Goodhue, seconded by Wirth, to approve the following items on the Consent Agenda. 1.Motion approving payment of claims 2.Motion approving minutes of regular meeting of December 11, 2001 3.Motion approving renewal of the following beer permits and liquor licenses: a.Class C Beer – Kwik Shop #542, 125 Sixth Street b.Class C Beer & B Wine – Osco Drug # 5085, 207 S. Duff Avenue 4.RESOLUTION NO. 01-559 adopting the amended 457 Deferred Compensation Plan document 5.RESOLUTION NO. 01-560 approving appointment of Shirley Basfield Dunlap to fill vacancy on Commission On The Arts (COTA) 6.RESOLUTION NO. 01-561 approving amendment to Personnel Policies and Procedures pertaining to Pre-Disciplinary Hearing 7.RESOLUTION NO. 01-562 approving Revolving Loan Fund Agreement with CombiSep, Inc. 8.RESOLUTION NO. 01-563 approving 2001/02 Mini-Grant Contracts for Arts Funding 9.RESOLUTION NO. 01-564 proposing release of judgment lien arising from City of Ames vs. Regency Builders, Inc., and Regency Land Co., L.C., for Lot 23, Bloomington Heights, Plat 8; and setting date of public hearing for January 8, 2002 10.RESOLUTION NO. 01-565 approving preliminary plans and specifications for the Dayton Avenue Electric Facilities Relocation Project; setting January 9, 2002, as bid due date and January 22, 2002, as the date of public hearing Roll Call Vote: 6-0. Resolutions declared adopted unanimously, signed by the Mayor, and hereby made a portion of these minutes. PUBLIC FORUM: No one spoke during this time. 2 REQUEST FOR CLASS C BEER & CLASS B WINE PERMITS FOR SUPERVALU, INC. (dba CUB FOODS):Moved by Hoffman, seconded by Cross, to approve the Class C Beer & Class B Wine Permits for SuperValu, Inc. (dba Cub Foods), 3121 Grand Avenue. Vote on Motion: 6-0. Motion declared carried unanimously. REQUEST FOR CLASS C LIQUOR LICENSE FOR LOUIS LEX (dba THE BREAK): Moved by Quirmbach, seconded by Wirth, to approve the request for a Class C Liquor License for Louis Lex (dba The Break), 115 Main Street. Vote on Motion: 6-0. Motion declared carried unanimously. CYNTHIA DUFF PLAZA ARTWORK: Council Member Quirmbach asked if there was an alternate plan if the projected funding of $6,500 in private donations and $5,000 from the Gunk Foundation Grant did not materialize. Steve Goltry, Chair of the Cynthia Duff Plaza Project, stated that adjustments in other components of the overall project would have to be made if those funding sources did not fully materialize. Mr. Goltry introduced Tom Stancliffe, sculptor, and Craig Ritland, artist. Mr. Stancliffe showed the City Council the proposed design for the artwork. Moved by Cross, seconded by Hoffman, to approve the recommendation of the Public Art Commission to commission Tom Stancliffe for creation of the Cynthia Duff Plaza artwork. Vote on Motion: 6-0. Motion declared carried unanimously. REQUEST TO CHANGE AGREEMENT FOR JOINT AND COOPERATIVE ACTIVITY BETWEEN THE CITY AND THE AMES CONVENTION & VISITORS BUREAU (ACVB): Moved by Cross, seconded by Goodhue, to adopt RESOLUTION NO. 01-571 approving an amendment to the Agreement for Joint and Cooperative Activity between the City and the ACVB that expands their membership to 12 and increases the number representing the hotel/motel industry to four (4). Roll Call Vote: 6-0. Resolution declared adopted unanimously, signed by the Mayor, and hereby made a portion of these minutes. VACUUM STREET SWEEPER: Moved by Goodhue, seconded by Wirth, to adopt RESOLUTION NO. 01-566 waiving formal bidding procedures and authorizing staff to negotiate with Road Machinery and Supply of Des Moines and Mid-States Ford of Des Moines for the purchase of a vacuum street sweeper mounted on a medium-duty truck at a cost not to exceed $135,000. Roll Call Vote: 6-0. Resolution declared adopted unanimously, signed by the Mayor, and hereby made a portion of these minutes. SOUTHEAST ENTRYWAY CONCEPT: Moved by Hoffman, seconded by Goodhue, to direct staff to continue to work with interested consultants to define a scope of services and fee to provide a design concept for the Southeast Entryway by June 2002. 3 Vote on Motion: 6-0. Motion declared carried unanimously. Council Member Quirmbach asked from what source the funds would be allocated. Steve Schainker advised that there are monies budgeted in the Planning Department for consultant fees. STAGE COACH SUMMIT SUBDIVISION, 2 ADDITION: Moved by Wirth, seconded by ND Cross, to deny approval of the Preliminary Plat for Stage Coach Summit Subdivision, 2nd Addition. Vote on Motion: 6-0. Motion declared carried unanimously. PRESENTATION OF COMMERCIAL LAND INVENTORY REPORT: Steve Schainker advised that this Report was prepared to address two main issues: (1) Is there an adequate number of commercially zoned acres of land to meet the demand; and, (2) If future commercial land use needs require additional land resources, where should those acres be located. Brian O’Connell, Director of Planning and Housing, explained that this Report was prompted by a letter to the City Council dated July 10, 2001, from a representative of a local development/real estate investment firm; the Council subsequently directed staff to conduct an analysis of current commercial land resources. Mr. O’Connell said that that analysis projected future commercial land use needs and resulted in the preparation of this Report. He pointed out that the Land Use Policy Plan estimates that the projected population increases for the collective planning area will require an additional 800 to 900 acres of commercial land resources. Mr. O’Connell stated that the objective of this study is to ultimately provide the City’s policy-makers with a tool to benchmark the status of existing commercial resources in the City and provide documentation for good planning practices in the future. After summarizing the Report, Mr. O’Connell advised that the commercial land resource analysis concluded that the City of Ames does not have a need to add more commercial land supply (acres) as part of the City’s 30-year land-use policy. He advised that there are approximately 218 acres over the projected need of 586 acres. Joe Pietruszynski, City Planner, who was recognized for the preparation of this Report, described the methodology used to arrive at the conclusions stated in the Report. He advised that this Report estimates future land use needs from a traditional approach, estimating land use needs through a method of using an historical consumption rate and then projecting a linear trend into the future of acres consumption. Mayor Tedesco advised that this Report will be shared with others in the community, input will be received, and further discussion will ensue in the future. Council Member Hoffman left the meeting at 8:00 p.m. ALLEY PAVING PROJECT - SOUTH 2 TO SOUTH 3 BETWEEN WASHINGTONNDRD AND WALNUT: Moved by Quirmbach, seconded by Cross, to adopt RESOLUTION NO. 01-567 4 accepting as complete and satisfactory the contract for the alley paving from South 2 to Southnd 3 between Washington and Walnut; ordering final payment; determining amount to be assessed;rd and ordering final plat and schedule. Roll Call Vote: 5-0. Resolution declared adopted unanimously, signed by the Mayor, and hereby made a portion of these minutes. Moved by Quirmbach, seconded by Cross, to adopt RESOLUTION NO. 01-568 adopting the final assessment schedule and levying assessments. Roll Call Vote: 5-0. Resolution declared adopted unanimously, signed by the Mayor, and hereby made a portion of these minutes. CYRIDE FACILITY EXPANSION: Moved by Wirth, seconded by Campbell, to adopt RESOLUTION NO. 01-569 approving a contract with Wendel Duchscherer Architects & Engineering in the amount of $193,290, plus out-of-state travel up to $10,000 and preparation of bid documents up to $10,000, for the design of the CyRide Facility Expansion. Roll Call Vote: 5-0. Resolution declared adopted unanimously, signed by the Mayor, and hereby made a portion of these minutes. HALLETT’S PROJECT: Moved by Wirth, seconded by Cross, to adopt RESOLUTION NO. 01- 570 approving the Contract for Purchase of Property from the Jensen Family pertaining to the Hallett’s Open Space Project. Roll Call Vote: 5-0. Resolution declared adopted unanimously, signed by the Mayor, and hereby made a portion of these minutes. ORDINANCE TO ALLOW TEMPORARY SIGNS ON STREET RIGHTS-OF-WAY: Steve Schainker discussed the background for this proposed ordinance. He explained that staff did not favor allowing non-city signs in the City street rights-of-way, even on a temporary basis. City Attorney John Klaus reviewed the constitutional guidelines pertaining to the regulation of signs. He pointed out that the content of the message on the signs may not be regulated. Mr. Klaus advised that the possible proliferation of signs in the public rights-of-way should be of concern to the Council since approval of all requests would need to be given if this ordinance is passed. Moved by Wirth, seconded by Cross, to continue the practice of prohibiting signs in the public rights-of-way. Vote on Motion: 5-0. Motion declared carried unanimously. ORDINANCE ESTABLISHING MINIMUM OFF-STREET PARKING REQUIREMENTS FOR “SMALL SHOPPING CENTERS:” Moved by Campbell, seconded by Wirth, to pass on second reading an ordinance establishing minimum off-street parking requirements for “small shopping centers.” Roll Call Vote: 5-0. Motion declared carried unanimously. ORDINANCE ESTABLISHING PARKING PROHIBITIONS FOR BLOOMINGTON HEIGHTS, 8 AND 9 ADDITIONS; NORTHRIDGE HEIGHTS, 1 ADDITION; AND,TH TH ST 5 BROOKVIEW PLACE WEST: Moved by Wirth, seconded by Campbell, to pass on second reading an ordinance establishing parking prohibitions for Bloomington Heights, 8 and 9thth Additions; Northridge Heights, 1 Addition; and Brookview Place West Subdivision.st Roll Call Vote: 5-0. Motion declared carried unanimously. COMMENTS: Moved by Goodhue, seconded by Quirmbach, to refer to staff the letters from David Keller, on behalf of Ev Cochrane and Associates, dated December 13, 2001, requesting that Dotson Drive be paved; and from Clarence Martin, dated December 14, 2001, requesting that the process of dedicating High Avenue to the City be stopped. Vote on Motion: 5-0. Motion declared carried unanimously. Council Member Campbell stated that she had received phone calls from members of the community concerning changes being made to the MediaCom cable channels. John Klaus advised that the City does not regulate that franchise. Moved by Cross, seconded by Goodhue, to refer to staff the Request for Proposals for a technical assistance grant through the National League of Cities. Vote on Motion: 5-0. Motion declared carried unanimously. ADJOURNMENT: 8:25 p.m. _________________________________________________________________________ Diane Voss, City Clerk Ted Tedesco, Mayor