HomeMy WebLinkAbout~Master - Regular Meeting of the Ames City Council 01/08/2002MINUTES OF THE REGULAR MEETING
OF THE AMES CITY COUNCIL
AMES, IOWA JANUARY 8, 2002
The Ames City Council met in regular session at 7:00 p.m. on the 8th day of January, 2002, in the
City Council Chambers in City Hall, 515 Clark Avenue, pursuant to law with Mayor Ted Tedesco
presiding and the following Council members present: Goodhue, Hoffman, Quirmbach, Vegge, and
Wirth. Council Member Cross was absent.
Mayor Tedesco announced that Item No. 12 on the Consent Agenda relating to changing the bid
date/time for the Ames Fire Station No. 3 Project had been pulled by City staff. He also advised that
Item No. 21, a hearing on release of judgment lien for Regency Builders pertaining to Lot 4,
Northridge Parkway Subdivision, 18 Addition, was being pulled since the Notice of Hearing wasth
not published due to computer problems at the Ames Tribune. A letter of explanation and apology
from the Tribune was distributed to the Council.
CONSENT AGENDA: Moved by Goodhue, seconded by Quirmbach, to approve the following
items on the Consent Agenda.
1.Motion approving payment of claims
2.Motion approving minutes of the regular meeting of December 18, 2001
3.Motion approving renewal of the following beer permits and liquor licenses:
a.Class B Liquor – Best Western Starlite Village, 2601 E. 13 Streetth
b.Class C Beer – Char's, 3100 South Duff Avenue
c.Class B Beer – Pizza Pit, 207 ½ Welch Avenue
d.Special Class C Liquor - The Pizza Kitchens, 120 Hayward Avenue
4.RESOLUTION NO. 02-001 approving and adopting Supplement No. 2002-1 to the Ames
Municipal Code, 1995
5.RESOLUTION NO. 02-002 approving amendment to ASSET Policies and Procedures
6.RESOLUTION NO. 02-003 approving Council appointments to the following boards:
a.Steve Goodhue to a one-year term on the Ames Convention & Visitors Bureau Board of
Directors
b.Daryle Vegge to a two-year term on the Ames Convention and Visitors Bureau Board of
Directors
c.Judie Hoffman to the Mini-Board of the Conference Board
d.Sharon Wirth to the Ames Transit Agency Board of Trustees to fill the unexpired term of
Ann Campbell which expires May 15, 2002
7.RESOLUTION NO. 02-004 approving 2001/02 Mini-Grant Contract for Arts Funding with the
Octagon
8.RESOLUTION NO. 02-005 approving revisions to 2001/02 Human Services Contract with
Center for Creative Justice
9.RESOLUTION NO. 02-006 approving consultant services contract with Camp, Dresser, &
McKee, Inc., to conduct the storm water quality study pertaining to the EPA Phase II permit
requirements in an amount not to exceed $100,000
10.RESOLUTION NO. 02-007 approving preliminary plans and specifications for the South
Dakota/Mortensen and Dakota/Lincoln Way Traffic Signal Project; setting January 30, 2002, as
bid date and February 12, 2002, as date of public hearing
11.RESOLUTION NO. 02-008 approving preliminary plans and specifications for the 13th
Street/Northwestern Traffic Signal Project; setting January 30, 2002, as bid date and February
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12, 2002, as date of public hearing
12.RESOLUTION NO. 02-010 accepting partial completion of public improvements and modifying
amount of financial security for Brookview Place West Subdivision, First Addition
13.RESOLUTION NO. 02-011 accepting com pletion of sanitary sewer required as a condition for
approval of the final plat for Longview Subdivision, First Addition
14.RE SOLUTION NO. 02-012 accepting completion of fire line required as a condition for approval
of the final plat for Arm strong Subdivision, Second Addition
15.RE SOLUTION NO. 0 2-013 accepting completion of construction of the Am es/ISU Wastewater
Flow Meter Project, approving the final contract amount of $69,284, and authorizing the final
retainage paym ent of $3,464.20 in accordance with the contract docum ents
16.RESOLUTION NO. 02-014 approving Final Plat for Somerset Subdivision, 11 Additionth
Roll Call Vote: 5-0. Resolutions declared adopted unanimously, signed by the Mayor, and hereby
made a portion of these minutes.
PUBLIC FORUM: Richard Doy, 225 S. Kellogg, Ames, distributed copies of two poems to the
City Council. He left additional copies to be distributed to City employees.
REQUEST TO DESIGNATE A “2-HOUR PARKING ONLY” ZONE ALONG 5 STREETTH
ADJACENT TO THE PYLE OFFICE PARK PROPERTY: Moved by Goodhue, seconded by
Quirmbach, to approve the request of Dennis Pyle to designate a “2-hour parking only” zone
along 5 Street adjacent to the Pyle Office Park property and direct the City Attorney to prepareth
the appropriate ordinance.
Vote on Motion: 5-0. Motion declared carried unanimously.
REQUESTS FROM McFARLAND CLINIC: Moved by Wirth, seconded by Goodhue, to set the
date of public hearing for January 22, 2002, on ordinances to vacate alleys in blocks bounded by
12 Street, 13 Street, Duff Avenue, and Kellogg Avenue.th th
Vote on Motion: 5-0. Motion declared carried unanimously.
Moved by Goodhue, seconded by Wirth, to adopt RESOLUTION NO. 02-015A proposing the
sale and conveyance by Quit Claim Deed of an alley in Block 8, Duff’s Addition, to Clinic
Building Company, Incorporated, for the amount of $19,855.
Roll Call Vote: 5-0. Resolution declared adopted unanimously, signed by the Mayor, and hereby
made a portion of these minutes.
Moved by Goodhue, seconded by Wirth, to adopt RESOLUTION NO. 02-015B proposing the
sale and conveyance by Quit Claim Deed of an alley in Block 3, Richmond’s Addition, to Clinic
Building Company, Incorporated, for the amount of $15,919.
Roll Call Vote: 5-0. Resolution declared adopted unanimously, signed by the Mayor, and hereby
made a portion of these minutes.
HEARING ON PROPOSED RELEASE OF JUDGMENT LIEN ARISING FROM CITY OF
AMES VS. REGENCY BUILDERS, INC., AND REGENCY LAND CO., L.C., FOR LOT 15,
BLOOMINGTON HEIGHTS SUBDIVISION, PLAT 8: Mayor Tedesco opened the public
hearing. There being no one wishing to speak, he closed the hearing.
Moved by Hoffman, seconded by Goodhue, to adopt RESOLUTION NO. 02-016 approving
release of judgment lien.
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Roll Call Vote: 5-0. Resolution declared adopted unanimously, signed by the Mayor, and hereby
made a portion of these minutes.
HEARING ON PROPOSED RELEASE OF JUDGMENT LIEN ARISING FROM CITY OF
AMES VS. REGENCY BUILDERS, INC., AND REGENCY LAND CO., L.C., FOR LOT 23,
BLOOMINGTON HEIGHTS SUBDIVISION, PLAT 8: The hearing was opened by Mayor
Tedesco. No one requested to speak, and the Mayor closed the hearing.
Moved by Goodhue, seconded by Wirth, to adopt RESOLUTION NO. 02-018 approving release
of judgment lien.
Roll Call Vote: 5-0. Resolution declared adopted unanimously, signed by the Mayor, and hereby
made a portion of these minutes.
STAFF REPORT ON VALUATION-BASED BUILDING PERMIT FEES: Jeff Pearson,
Building Official, recommended that the City’s method by which building permits are calculated
for residential construction be changed. He discussed two components to the requested change,
the first dealing with valuation of improvements and the second pertaining to updating the
Uniform Building Code (UBC) permit fee table. Mr. Pearson discussed the benefits of using the
updated square footage costs for residential structures versus the City’s current practice of using
the 1986 table, which does not include the value of electrical, plumbing, and mechanical systems.
He said that since building permit data is distributed to the Census Bureau and other agencies,
the use of the outdated table severely understates the total valuation of building permits issued
in Ames for residential construction. Besides using the Assessor’s 1986 valuation tables, Mr.
Pearson explained that the City’s calculation of building permit fees also relies on a permit fee
table found in the 1991 UBC. It is his recommendation that the City begin using the 1997 UBC
fee table, but use a .47 modifier to keep the revenue neutral. Mr. Pearson advised that if the City
Council is comfortable with a valuation-based fee structure, staff will arrange a meeting with the
community’s building contractors during January to review the proposed change; the fee
schedule would then be discussed more formally in conjunction with the upcoming budget
hearings.
Moved by Quirmbach, seconded by Hoffman, to direct staff to undertake discussions with
community building contractors to review the proposed changes.
Vote on Motion: 5-0. Motion declared carried unanimously.
CONTRACT FOR DESIGN AND CONSTRUCTION MANAGEMENT PERTAINING TO
HALLETT’S QUARRY a/k/a AMES QUARRY PROJECT: Director of Parks & Recreation
Nancy Carroll explained the staff’s requests for a waiver of the requirement for solicitation of
competitive proposals and to award a contract for the development of design and construction
documents and construction management services for the Ames Quarry Project in an amount not
to exceed $320,770 to Conservation Design Forum, Inc. (CDF). She reminded the Council that
CDF was the landscape architectural firm that the City retained to develop the Conceptual Master
Plan for Hallett’s Quarry. Ms. Carroll stated that the process that CDF used in working with City
officials, the public, and local technical experts in developing that Plan was excellent, and
because of their ongoing expertise in this specialized area, staff is recommending that CDF be
retained to prepare the design and construction plans, specifications, and documents, and to
provide construction management of this project.
Ms. Carroll advised that CDF had put together a project team that included Bonestroo, Rosene,
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Anderlik, and Associates and Snyder and Associates; and, based on past experiences with each
of the team members, City staff was confident that the project team would provide quality
services.
Mayor Tedesco pointed out that a letter from Scott Renaud, on behalf of Fox Engineering, 1601
Golden Aspen Drive, Ames, had been received by the Council. In his letter, Mr. Renaud stated
that Fox Engineering believed the selection of CDF did best meet the needs of the project and
the City; however, their selection of subconsultants, i.e., Snyder & Associates, Bonestroo Group,
and Terracon were not in the Project’s best interest. Mr. Renaud asked that the City reconsider
the contract with CDF and ask them to consider the use of Fox Engineering for the Project.
Council Member Goodhue asked if local firms had had an opportunity to bid on this project. Paul
Wiegand, Public Works Director, explained that, if approved, CDF would be the construction
manager; however, other firms may be retained at the discretion of CDF to provide services as
subcontractors. He listed several projects for which the City had retained the services of the
recommended subconsultants and stated that all had met with successful results.
Moved by Hoffman, seconded by Wirth, to adopt RESOLUTION NO. 02-019 approving waiver
of formal bidding procedures and approving a contract with Conservation Design Forum Group
for design, construction documents, and construction management in the amount of $320,770.
Roll Call Vote: 5-0. Resolution declared adopted unanimously, signed by the Mayor, and hereby
made a portion of these minutes.
DOVER DRIVE PAVING: Moved by Quirmbach, seconded by Goodhue, to adopt RESOLUTION
NO. 02-020 accepting as complete and satisfactory the paving of Dover Drive; ordering final
payment; determining amount to be assessed; and ordering final plat and schedule.
Roll Call Vote: 5-0. Resolution declared adopted unanimously, signed by the Mayor, and hereby
made a portion of these minutes.
Moved by Quirmbach, seconded by Goodhue, to adopt RESOLUTION NO. 02-021 adopting the
final assessment schedule and levying assessments.
Roll Call Vote: 5-0. Resolution declared adopted unanimously, signed by the Mayor, and hereby
made a portion of these minutes.
AGREEMENT FOR WASTE DISPOSAL WITH BOONE COUNTY LANDFILL: Moved by
Wirth, seconded by Quirmbach, to adopt RESOLUTION NO. 02-022 approving the Extension
Amendment to the Agreement for Waste Disposal with Boone County Landfill.
Roll Call Vote: 5-0. Resolution declared adopted unanimously, signed by the Mayor, and hereby
made a portion of these minutes.
PARKING EASEMENTS PERTAINING TO 207, 208, AND 217 STANTON AVENUE:
Moved by Goodhue, seconded by Hoffman, to adopt RESOLUTION NO. 02-023 releasing and
abandoning certain parking easements pertaining to 207, 208, and 217 Stanton Avenue.
Roll Call Vote: 5-0. Resolution declared adopted unanimously, signed by the Mayor, and hereby
made a portion of these minutes.
Moved by Goodhue, seconded by Hoffman, to adopt RESOLUTION NO. 02-024 approving a
cross-access easement for a parking ramp located at 217 Stanton Avenue.
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Roll Call Vote: 5-0. Resolution declared adopted unanimously, signed by the Mayor, and hereby
made a portion of these minutes.
AMES QUARRY PROJECT: Moved by Wirth, seconded by Goodhue, to adopt RESOLUTION
NO. 02-025 approving the Contract for Purchase of Property from the Eness family.
Roll Call Vote: 5-0. Resolution declared adopted unanimously, signed by the Mayor, and hereby
made a portion of these minutes.
ORDINANCE DESIGNATING A 50-FOOT BUS LOADING ZONE ALONG THE SOUTH
SIDE OF McKINLEY DRIVE (WEST OF FELLOWS ELEMENTARY SCHOOL WEST
ENTRANCE DRIVE): Moved by Goodhue, seconded by Hoffman, to pass on first reading an
ordinance designating a 50-foot bus loading zone along the south side of McKinley Drive (west
of Fellows Elementary School west entrance drive).
Roll Call Vote: 5-0. Motion declared carried unanimously.
OR DI NA NC E TO R EP E A L R EQU IR EM EN TS F OR STA TEM EN T OF
REPRESENTATIVE COMPUTATIONS OF SANITARY SEWER RATES AS APPENDIX
TO AMES MUNICIPAL CODE: Moved by Vegge, seconded by Wirth, to pass on first reading
an ordinance to repeal requirements for statement of representative computations of sanitary
sewer rates as Appendix to Ames Municipal Code.
Roll Call Vote: 5-0. Motion declared carried unanimously.
ORDINANCE ESTABLISHING MINIMUM OFF-STREET PARKING REQUIREMENTS
FOR “SMALL SHOPPING CENTERS:” Moved by Goodhue, seconded by Wirth, to pass on
third reading and adopt ORDINANCE NO. 3643 establishing minimum off-street parking
requirements for “small shopping centers.”
Roll Call Vote: 5-0. Ordinance declared adopted unanimously, signed by the Mayor, and hereby
made a portion of these minutes.
ORDINANCE ESTABLISHING PARKING PROHIBITIONS FOR BLOOMINGTON
HEIGHTS, 8 AND 9 ADDITIONS; NORTHRIDGE HEIGHTS, 1 ADDITION; AND,TH TH ST
BROOKVIEW PLACE WEST: Moved by Goodhue, seconded by Hoffman, to pass on third
reading and adopt ORDINANCE NO. 3644 establishing parking prohibitions for Bloomington
Heights, 8 and 9 Additions; Northridge Heights, 1 Addition; and Brookview Place Westththst
Subdivision.
Roll Call Vote: 5-0. Ordinance declared adopted unanimously, signed by the Mayor, and hereby
made a portion of these minutes.
COMMENTS: Moved by Hoffman, seconded by Goodhue, to refer to staff the following: letter
from Ames Chamber of Commerce dated September 7, 2001, requesting that the City provide
increased electric capacity in the Central Business District (CBD) for stages, participating
organizations, and vendors; letter from Ames Main Street District dated January 8, 2002,
requesting suspension of parking regulations in the CBD on Saturdays; letter from Ames Main
Street District dated January 8, 2002, requesting suspension of parking regulations in the CBD
on January 24, 25, and 26, 2002, for Downtown Dollar Days; letter from Mark Harmison dated
December 31, 2001, requesting a waiver of major subdivision requirements for property located
at 2042 South 500 Avenue; letter from Dirk Scholten dated January 2, 2002, requesting to placeth
a memorial plaque on land currently leased by the Ames Hangar Club at the Airport; and the
letter from Fox Engineering dated January 3, 2002, regarding land owned by Brent Haverkamp
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on Billy Sunday Road.
Vote on Motion: 5-0. Motion declared carried unanimously.
Moved by Quirmbach, seconded by Vegge, to invite representatives of MediaCom to a public
meeting to discuss the nature of their service changes.
Vote on Motion: 5-0. Motion declared carried unanimously.
Moved by Quirmbach, seconded by Wirth, to place on the Council’s agenda for January 22,
2002, the issue of the “9/11 Disaster Relief” contribution.
ADJOURNMENT: 8:03 p.m.
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Diane Voss, City Clerk Ted Tedesco, Mayor