HomeMy WebLinkAbout~Master - Special Meeting of the Ames City Council 05/02/2011MINUTES OF THE SPECIAL MEETING OF THE AMES CITY COUNCIL
AMES, IOWA MAY 2, 2011
The Ames City Council met in special session at 11:30 a.m. on the 2nd day of May, 2011, in the City
Council Chambers in City Hall, 515 Clark Avenue, pursuant to law with Mayor Ann Campbell
presiding and Council Member Larson present. Council Members Davis, Goodman, Mahayni, and
Orazem were brought in telephonically. Council Member Wacha was absent.
CHANGE ORDER FOR BOILER TUBE MAINTENANCE AND REPAIRS: Brian Trower,
Assistant Director of Electric Services explained that there have been six forced outages on
Boiler Unit #8; five of the six occurred at the same location.
The fire alarm sounded in City Hall, and the Council Chambers was evacuated, causing the meeting
to recess at 11:32 a.m. The meeting resumed at 11:36 a.m.
CHANGE ORDER FOR BOILER TUBE MAINTENANCE AND REPAIRS (CONTINUED):
Mr. Trower advised that staff had determined, with the latest outage on Unit #8, the budgeted
dollar amount of the renewed contract with Plibrico awarded by Council on May 22, 2010, will
be exhausted. Additional funds will be needed to finish the current repairs to Unit #8. The
repairs will include new tube material, water blasting of the old refractory, and application of
the new refractory. Mr. Trower stated that, it is critical that Unit #8 be available for the
upcoming peaking season to prevent the need to purchase replacement energy at higher-than-
production costs. It is also important to have sufficient funds available to address emergencies
when they arise and not have to delay the start of repair work until Council can convene.
City Manager Schainker emphasized that when the larger waterwall tube replacement occurs,
the refractory being put in will be removed and discarded. Mr. Trower said that is expected to
occur in Fall 2011.
Dell Brown, Power Plant Manager, advised that all boiler tubes will be inspected. Tests to
measure the thickness of the tubes will be performed.
Mr. Trower stated that the proposed Change Order will add an additional $450,000 to the current
contract. It was noted that the approved Fiscal Year 2010/11 Power Plant Operating Budget
included $870,000 for the Plibrico contract. Of that amount, $570,000 was budgeted for work
on Unit #8. Staff redirected the budgeted dollars for Unit #7 to complete repairs on Unit #8 prior
to this proposed Change Order; however, staff believes that there will be enough savings in the
Unit #7 Auxiliary Equipment, Unit #8 Auxiliary Equipment, and Unit #8 Steam Turbine and
General Maintenance accounts to cover the $450,000 Change Order. Mr. Trower further
explained that approval of Change Order No. 1 would bring the total FY 2010/11 Contract to
a not-to-exceed amount of $1,320,000.
The telephonic connection with Council Member Goodman was lost.
Moved by Orazem, seconded by Larson, to adopt RESOLUTION NO. 11-207 approving Change
Order No. 1 to Plibrico Company, LLC, in the amount of $450,000 for Boiler Tube Maintenance
and Repairs.
Roll Call Vote: 4-0. Resolution declared adopted unanimously, signed by the Mayor, and hereby
made a portion of these minutes.
CAMPUSTOWN ACTION ASSOCIATION REQUESTS FOR SUMMERFEST IN
CAMPUSTOWN TO BE HELD ON JUNE 11, 2011: Assistant City Manager Sheila Lundt
reviewed the list of planned activities and the requests of the organizers. She explained that the
Campustown Action Association is not a recognized organization at this time, so the Chamber
of Commerce is serving as the sponsor.
Council Member Larson said he is a proponent of this event; however, is concerned that there
are only two vendors participating. Ms. Lundt said that the event will not occur until June 11,
so more might be added.
Moved by Orazem, seconded by Mahayni, to adopt RESOLUTION NO. 11-208 approving
closing of Welch Avenue, from Lincoln Way to Chamberlain, from 10 AM to 6 PM and the
closure of Welch Avenue, from Chamberlain to Hunt Street, from 8 AM to 10 PM.
Roll Call Vote: 4-0. Resolution declared adopted unanimously, signed by the Mayor, and hereby
made a portion of these minutes.
Moved by Orazem, seconded by Mahayni, to adopt RESOLUTION NO. 11-209 approving the
closure of Welch Lot T from 8 AM to 10 PM.
Roll Call Vote: 4-0. Resolution declared adopted unanimously, signed by the Mayor, and hereby
made a portion of these minutes.
Moved by Orazem, seconded by Mahayni, to adopt RESOLUTION NO. 11-210 approving
waiver of parking meter fees and enforcement on Welch Avenue, from Lincoln Way to Hunt
Street, from 8 AM to 6 PM and waiver of fees for electricity costs.
Roll Call Vote: 4-0. Resolution declared adopted unanimously, signed by the Mayor, and hereby
made a portion of these minutes.
ADJOURNMENT: Moved by Davis, seconded by Larson, to adjourn the meeting at 11:50 a.m.
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Diane R. Voss, City Clerk Ann H. Campbell, Mayor
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