HomeMy WebLinkAbout~Master - Regular Meeting of the Ames City Council 01/11/2011MINUTES OF THE REGULAR MEETING OF THE AMES CITY COUNCIL
AMES, IOWA JANUARY 11, 2011
The regular meeting of the Ames City Council was called to order by Mayor Campbell at 7:00 p.m.
on January 11, 2011, in the City Council Chambers in City Hall, 515 Clark Avenue. Present from
the Ames City Council were Davis, Goodman, Larson, Orazem, and Wacha. Ex officio Member
England was also present. Council Member Mahayni was absent.
CONSENT AGENDA: Moved by Davis, seconded by Wacha, to approve the following items on
the Consent Agenda:
1. Motion approving payment of claims
2. Motion approving minutes of Regular Meeting of December 14, 2010, and Special Meeting of
December 30, 2010
3. Motion approving Report of Contract Change Orders for December 16-31, 2010
4. Motion approving renewal of the following beer permits, wine permits, and liquor licenses:
a. Special Class C Liquor – Vesuvius Wood-Fired Pizza, 1620 South Kellogg Avenue
b. Class C Liquor & Outdoor Service – Café Shi, 823 Wheeler Street, Suite 5
c. Class C Liquor – Café Beau, 2504 Lincoln Way
d. Class C Liquor – Sgt. Peppers, 116 Welch Avenue
e. Class A Liquor – American Legion Ames Post #37, 225 Main Street
f. Class B Native Wine – Coe’s Floral and Gifts, 2619 Northridge Parkway
5. RESOLUTION NO. 11-001 approving appointment of Arthur Baumgartner and Susan Norris
to fill vacancies on Public Art Commission
6. RESOLUTION NO. 11-002 approving appointment of Mary Jean Baker to fill vacancy on Ames
Community Sustainability Task Force
7. RESOLUTION NO. 11-003 approving policy change to Personnel Policies and Procedures
regarding salaries for voluntary demotions
8. RESOLUTION NO. 11-004 authorizing temporary addition of Meter Reader position
9. RESOLUTION NO. 11-005 approving Comprehensive Annual Financial Report for Fiscal Year
ended June 30, 2010
10. RESOLUTION NO. 11-006 approving preliminary plans and specifications for City Hall Heat
Pump Replacement Project; setting February 15, 2011, as bid due date and April 12, 2011, as
date of public hearing
11. RESOLUTION NO. 11-007 approving preliminary plans and specifications for Unit No. 8
Cooling Tower Maintenance Project; setting March 2, 2011, as bid due date and March 22, 2011,
as date of public hearing
12. RESOLUTION NO. 11-008 waiving Purchasing Policy for Inspection and Repair of Unit 8
Boiler Feedwater Pump
13. RESOLUTION NO. 11-009 awarding contract for Truck Chassis, Tandem Axle, and Jet/Vac
Combo Machine and Accessories, as follows:
a. Freightliner of Des Moines, Iowa, for a 2012 Freightliner, Model M2, medium-duty truck
chassis for $87,632
b. Mid-Iowa Solid Waste Equipment of Johnston, Iowa, for a Vac-Con jet/vac with an
auxiliary engine for $213,400
14. RESOLUTION NO. 11-010 accepting completion of the sidewalk installation required as
condition of approval of Final Plat of Friedrich’s Commercial Subdivision, 2nd Addition
15. RESOLUTION NO. 11-011 accepting completion of Wilder Avenue Extension (Sunset Ridge
Subdivision, 4th Addition)
16. RESOLUTION NO. 11-012 accepting completion of Stange Road Substation to Ames Plant
(161/69-kV Transmission Line Construction)
17. RESOLUTION NO. 11-013 accepting completion of 2009/10 Water System Improvements
(Oakland Street Water Main Replacement)
18. RESOLUTION NO. 11-014 accepting completion of 2008/09, 2009/10, 2010/11 Storm Sewer
Outlet Erosion Control Projects (College Creek)
19. RESOLUTION NO. 11-015 accepting completion of 2006/07 Pedestrian Walkway Program
(South Dakota Avenue, Lincoln Way to the 400 Block)
20. RESOLUTION NO. 11-016 accepting completion of 2010/11 WPC Facility Biosolids Disposal
Operations
Roll Call Vote: 6-0. Resolutions declared adopted unanimously, signed by the Mayor, and
hereby made a portion of these minutes.
PUBLIC FORUM: No one spoke during Public Forum.
FIVE-DAY CLASS C LIQUOR LICENSE FOR CHRISTIANI’S EVENTS: Moved by Davis,
seconded by Goodman, to approve a new Five-Day Class C Liquor License (January 15-20,
2011) for Christiani’s Events at ISU Alumni Center, 420 Beach Avenue.
Vote on Motion: 5-0. Motion declared carried unanimously.
MAIN STREET CULTURAL DISTRICT JANUARY DOWNTOWN DOLLAR DAYS:
Jennifer Schill, Event Planner for the Main Street Cultural District, indicated that the Dollar
Days activities will take place January 27-29, 2011. She said she is unaware of anyone wishing
to vend or display merchandise on the sidewalk due to the time of year. If anyone does these
outside activities on the sidewalk, the Downtown participants know they are to file insurance
with the City.
Moved by Wacha, seconded by Davis, to adopt RESOLUTION NO. 11-017 approving
suspension of parking regulations and enforcement in the Central Business District (CBD) from
8:00 a.m. to 6:00 p.m. on Thursday, January 27, through Saturday, January 29, 2011, for the
Main Street Cultural District’s January Downtown Dollar Days.
Roll Call Vote: 5-0. Resolution declared adopted unanimously, signed by the Mayor, and hereby
made a portion of these minutes.
Moved by Wacha, seconded by Davis, to approve a Blanket Temporary Obstruction Permit for
the Central Business District Downtown Dollar Days from 8:00 a.m. to 6:00 p.m. on Thursday,
January 27, through Saturday, January 29, 2011.
Vote on Motion: 5-0. Motion declared carried unanimously.
Moved by Wacha, seconded by Davis, to approve a Blanket Vending Permit for the entire
Central Business District for Downtown Dollar Days on Thursday, January 27, through
Saturday, January 29, 2011.
Vote on Motion: 5-0. Motion declared carried unanimously.
Moved by Wacha, seconded by Davis, to adopt RESOLUTION NO. 11-018 approving waiver
of the fee for a Blanket Vending Permit for the Main Street Cultural District’s January
Downtown Dollar Days.
Vote on Motion: 5-0. Motion declared carried unanimously.
STAFF REPORT ON RECREATIONAL VEHICLES PARKING RESTRICTIONS ON CITY
STREETS: Public Works Director John Joiner recapped the staff report as provided to the Council.
According to the Municipal Code, Section 18.16, it is unlawful to park any vehicle in one place
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on a city street for a period of more than 48 hours. That applies to all vehicles parked on the
street.
Mr. Joiner stated that there is currently a Code regulation in place that prohibits larger trucks or
trailers, certain vehicles, and boats from parking in residential districts. Through discussions
with the Police Department, it was determined that this particular Code section does not pertain
to RVs, and, therefore, is not used to regulate RV parking. He stated that if the Council wished
to include RVs in that designation, the Code language could be changed to include this type of
vehicle. This particular Code section is more restrictive, which allows larger trucks, etc., to park
on the street for no more than two hours for purposes of maintenance, loading and unloading,
etc. It was Mr. Joiner’s recollection that this complaint is the only one received regarding RVs
parked on the street.
When questioned by Council Member Larson regarding the 48-hour parking prohibition,
Mr. Joiner responded that a vehicle cannot just be moved a few feet, but that it needs to be
physically driven to an alternate location.
Council Member Goodman requested that staff correspond with the resident who brought this
to the Council’s attention. He asked that the individual be informed about the 48-hour parking
restriction, and that if this is a problem that continues, it will be addressed.
STAFF REPORT ON POLICY CONSIDERATIONS OF PROVIDING UTILITY SERVICES
OUTSIDE THE CITY’S CORPORATE LIMITS: John Dunn, Director of Water and Pollution
Control, gave a brief overview of the staff report regarding this issue. The report is the result
of direction given by Council due to a letter received from the South Squaw Valley
Homeowner’s Association (HA). The HA is inquiring about the City’s interest in providing
drinking water service to them. It is a small HA outside the city limits. Mr. Dunn said the staff
report provides the Council with an overview of what the policy considerations are regarding
this issue.
Mr. Dunn explained that those subjects addressed in this report included a discussion of using
the utility service to steer growth in the fringe areas. A summary of existing agreements for
service outside of the city limits is also provided so that past precedents are evidenced. These
agreements are with the City of Kelley (for sanitary sewer service) and Xenia Rural Water
District (for water service). However, there are no agreements in place with HAs. Mr. Dunn
also referenced the implications of utility infrastructure expansion and challenges in terms of the
quality of service, ongoing maintenance, and construction costs. He further referenced pricing
considerations and ownership and ongoing responsibility.
City Manager Steve Schainker indicated that it is staff’s recommendation to decline the request
for the reasons as stated in the report.
In response to Council Member Orazem, Mr. Dunn reported that from a strictly financial
perspective, the more the City can spread out its fixed costs, the better. In this case, the HA
might add about 40 customers; this would not generate any real tangible benefit to the City.
Arthur Fleener, 3741 Mathews Road, Ames, explained that he was the representative of the
South Squaw Valley Homeowner’s Association to speak in support of the request for both water
and sewer service. He advised that the HA has 41 members. Its existing sewer plant is 30 years
old, and its costs to replace the plant is about $300,000 - $400,000, plus the monthly costs for
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a certified operator for both the well water and the sewer operations. Mr. Fleener said that the
costs spread over 40 homes would be quite substantial. The HA is willing to pay for the
infrastructure for both water and sewer. The HA is requesting to be a “customer” and not for
the City to install the infrastructure. Mr. Fleener indicated that it is also interested in partnering
with the City on the systems. He felt that, in the long term, there would be a good chance that
the HA may be annexed, and he would hate to see the HA members spend $300,000 - $400,000
to address their immediate needs. Mr. Fleener reported that the South Squaw Valley is currently
in the Xenia Rural Water District, which the HA could hook up to for about $11,000. However,
the biggest obstacle with the HA is the wastewater/sewer system.
Mayor Campbell hoped that the HA understands the City’s interest is in serving utilities within
the annexed city limits. She thanked staff for the report.
TIME EXTENSION FOR PARKING LOT IMPROVEMENTS AT NORTH GRAND MALL:
Steve Osguthorpe, Director of Planning and Housing, reported that this issue goes back to 2007
when GK Development reconfigured the lot lines for North Grand Mall in anticipation of
redevelopment. It has twice requested extensions of the deadline for installation of parking lot
improvements. Staff is recommending the requested extension for an additional six months.
This extension is being requested while the developer finalizes discussions with key anchor
tenants.
Moved by Goodman, seconded by Orazem, to adopt RESOLUTION NO. 11-019 approving the
request from GK Development, Inc., owners of the North Grand Mall, to extend the deadline for
an additional six months to July 18, 2011, for reconfiguring the parking on Lot 2.
Discussion took place regarding the six-month extension and if it would be enough time for the
developer to complete this improvement. Director Osguthorpe indicated that there is no urgency
and that the time extension could be granted beyond six months.
Council Member Larson stated his concern with these ongoing time extensions. He said that he
has heard from some community members that there is a feeling of urgency related to this;
every time an extension is granted, the City is closer to losing a viable mall. Although it is
unlikely that construction will start within the six-month period, Council Member Larson
explained that he would like to know that, the next time an extension is requested, the City is
beyond promises and that leases are in the works.
Council Member Larson advised that he would like the Council to give some direction to the
City Manager to work with GK Development in negotiating what might be incentives to the two
anchor tenants. He stated that, currently, there are vacant buildings, local option sales taxes are
not produced, and there is no growth in property tax values related to new construction. Council
Member Larson said that the two large anchor stores alluded to by the developer could receive
incentives to sign leases within a three-month time. He commented that there is no incentive
for these potential anchor stores to commit, and the redevelopment of the mall just keeps
dragging on.
Roll Call Vote: 5-0. Resolution declared adopted unanimously, signed by the Mayor, and hereby
made a portion of these minutes.
Moved by Larson, seconded by Davis, directing the City Manager to negotiate with GK
Development in offering an incentive program to the two potential anchor tenants to sign leases
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within the next three months.
Council Member Goodman said that he does not agree with offering incentives to a certain
commercial location over others in the community. He felt that the Council would be rewarding
developers who have allowed the dilapidation of buildings to some extent and to what appears
to be no aggressive techniques in filling tenant vacancies.
Council Member Larson stated that this is not an ongoing deal and that it would be for three
months only.
Vote on Motion: 4-1. Voting Aye: Davis, Larson, Orazem, Wacha. Voting Nay: Goodman.
Motion declared carried.
LUPP AMENDMENT REGARDING ALLOWABLE GROWTH AREAS AND CAPITAL
INVESTMENT STRATEGY: Planner Charlie Kuester reported that in July 2010, the Council
directed staff to prepare changes to the Land Use Policy Plan (LUPP) that reflected a “Scenario
4.” The current LUPP identifies Priority Growth Areas as the Southwest and the Northwest with
some preference given to the Southwest Growth Area. This past April, the City Council
approved an amendment to the Ames Urban Fringe Plan to designate an area to the North as
“Urban Residential.” The City has two future growth maps—those being the Urban Fringe Plan,
which identifies areas as Urban Residential and the Land Use Policy Plan, which identifies
“Growth Areas.” The changes that staff is proposing bring the LUPP Map more in line with the
Urban Fringe Plan by designating the North as a Growth Area. Mr. Kuester explained that staff
has also changed the terminologies by removing any reference to “Priority Growth Areas.” They
will now be called “Allowable Growth Areas,” and within those areas—the Northwest I and II,
Southwest I and II, and the North—staff has identified “Incentivized Growth Areas.” Those
areas are now identified as Northwest I and Southwest I, and the Non-Incentivized Areas are
Northwest II, Southwest II, and the North.
Mr. Kuester stated that changes have been made to the Capital Investment Strategy to reduce
those areas in which the City would allow incentives for residential development. The current
policy is that any Suburban Residential development in the Northwest or the Southwest would
receive an incentive, whereby the City pays for the over-size costs. Mr. Kuester advised that,
now, only the Northwest I and Southwest I areas are eligible for incentives. Northwest II,
Southwest II, and the North would not be eligible for those types of incentives.
Planner Kuester reported that the Council also gave direction on exempting density requirements
along the Natural Area in the Northwest I district within 200 feet. Furthermore, staff was
directed to work with the developer to allow some type of development of the 35-acre parcel in
the Northwest I area prior to annexation.
Director Osguthorpe advised that the reason that staff has re-labeled these areas is that the
original designations (Northwest A, Northwest B, etc.) were study areas and are no longer
relevant in terms of land use designations.
Moved by Larson, seconded by Wacha, to adopt RESOLUTION NO. 11-020 approving the
Land Use Policy Plan amendments as follows:
1. Identify and designate North B, Northwest A and B, and Southwest A, B, C, and D as
“Allowable Growth Areas.”
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2. Enlarge the North Allowable Growth Area to include all of North B.
3. Through the Capital Investment Strategy, reduce the areas in which the City will provide
infrastructure incentives to only the Northwest A and Southwest A and B Areas. These
Areas will be named “Incentivized Growth Areas” and will be a sub-set of the “Allowable
Growth Areas.” Northwest B, North B, and Southwest C and D will be named “Non-
Incentivized Growth Areas.”
4. Rename the sub-areas as follows: what the studies identified as Northwest A will be
Northwest I; Northwest B will be Northwest II; North B will be North; Southwest A and
B will be Southwest I; and, Southwest C and D will be Southwest II.
Roll Call Vote: 4-1. Voting Aye: Davis, Larson, Mahayni, Orazem, Wacha. Voting Nay:
Goodman. Resolution declared adopted, signed by the Mayor, and hereby made a portion of
these minutes.
UPDATE ON FIELDSTONE SUBDIVISION: Director of Planning and Housing Steve
Osguthorpe reviewed some of the Council directives, those being: to bring forward amendments
to the LUPP that would exempt density calculations from residential lots within 200 feet; no
more than two acres, etc. Staff was also directed to review the possible platting of the 35-acre
parcel. Mr. Osguthorpe said that the representative for Fieldstone Development, Kurt Friedrich,
had a potential buyer for that parcel. There is currently an outlot designation that did not allow
any further platting without amending/eliminating that restriction. He reported that staff last met
with Mr. Friedrich regarding this issue, and during that conversation, it was discovered that
Fieldstone Development had sold all its land in the Northwest Growth Area. After which, staff
met with the new owner, Brian Sansgaard, who indicated that he purchased the entire parcel
primarily for farming. Since that time, staff had received a memorandum from Mr. Sansgaard
dated January 6, 2011, that he wished to have Mr. Friedrich represent him and move forward
with the platting of that 35-acre parcel. Mr. Osguthorpe said that now staff needs clarification
from the Council on whether or not to continue down the path as previously directed.
City Manager Schainker reiterated that prior to receiving the memo from the new owner, it was
thought there was no pressure to deal with the Fieldstone Development or the 35-acre parcel.
However, it now appears Mr. Sansgaard has some interest in pursuing the platting of the 35
acres.
Council Member Wacha indicated that prior to receiving the request from Mr. Friedrich to plat
the 35-acre parcel before being annexed, he thought the Council was in agreement that the plan
move forward with allowing for the larger lot size by the Natural Areas. He did not see how a
change in property owners should affect it, and he didn’t think there was a need to move forward
with that one parcel.
Council Member Goodman said that he was in agreement. Council has discussed the 200-foot
concept and has supported a large lot allotment along that idea. He thought it may be time to
discuss Natural Areas in general. Up to this point, the Council has only discussed the
Northwest, but there are other Natural Areas in other Allowable Growth Areas. Council
Member Goodman suggested that it may be time to broaden it to all Natural Areas in the future
growth areas.
Council Member Orazem indicated that when the Council discussed the North Natural Areas,
it expressed interest in other areas as well, e.g., Ada Hayden Heritage Park. He felt that past
discussions were to both protect these Natural Areas and allow people to enjoy them through
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home ownership. This is with the idea that these properties within the two-mile fringe will
eventually be annexed into the city.
Planner Kuester reported that the two-part direction given to staff by Council is: 1) to determine
a way to exempt the density requirements in the development along the Natural Area; and, 2)
to remove the “no-build” restriction on the 35 acres and allow that to be subdivided. This raises
some issues, because it would require a change to the Urban Fringe Plan. It would also have
some other design features that staff has since become aware of—one of which is public access
to the subdivision.
City Manager Schainker stated that staff could come back with the same general policy that
Council had before, which would include two-acre lots that would be in the city limits. He said
that staff now needs direction on whether or not to pursue the platting of the 35-acre parcel
outside of the City. With the prior property owner, Fieldstone Development, LC, there was
some urgency to develop this parcel.
Mr. Osguthorpe reiterated that the new property owner, Mr. Sansgaard, and Mr. Friedrich,
representative, wish to proceed with both the density issue and the platting of the 35-acre lot.
Mr. Kuester reminded the Council that it had resolved some policy issues regarding the 35 acres
in November, and staff is working with Story County and Gilbert on finalizing a 28-E
Agreement. Removal of the “no build” restriction on the 35-acre parcel and allowing that to be
developed will require a change to the Urban Fringe Plan.
Moved by Wacha, seconded by Goodman, directing staff to, at this time, cease working on the
request to remove the “no build” restriction on the 35-acre parcel.
Council Member Larson indicated that he would support the motion, however, he hoped that if
Mr. Sansgaard was serious about moving the development of this parcel forward, he would not
be prohibited in doing so.
Council Member Davis concurred. Until it is known the seriousness of moving ahead with the
development of this parcel, he felt it was appropriate for staff not to expend any more time or
effort on it.
Vote on Motion: 5-0. Motion declared carried unanimously.
Moved by Wacha, seconded by Goodman, directing staff to report back to Council with
alternatives for exempting land from the density requirements within the Natural Area in the
Northwest Allowable Growth Area.
Vote on Motion: 5-0. Motion declared carried unanimously.
UPDATE ON SECTION 8 HOUSING PROGRAM: Vanessa Baker-Latimer, Housing
Coordinator, stated that at its November 23, 2010, meeting, the City Council had received an
updated staff report on the service level and financial status of the City’s Section 8 Housing
Choice Voucher Program. Currently, this program is being administered by the City of Ames
as the local Housing Authority (HA). At that meeting, staff reluctantly recommended that the
vouchers be returned to the Department of Housing and Urban Development (HUD). Four
alternatives were also offered to the Council for review. After lengthy discussion at that
meeting, the City Council directed that staff research and provide additional information and
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report back to the Council regarding: 1) which entities (neighboring HAs) were most likely to
absorb the vouchers; 2) what are their priorities/preferences and notable procedures (e.g.,
background checks); 3) are any HAs interested in subcontracting with the City; 4) have any local
non-profits ever done this on a similar scale; and, 5) how important it is to ASSET agencies for
Ames to have local control over the Section 8 Program.
Ms. Baker-Latimer explained that the spreadsheet provided to the Council addressed each of
these issues. She reviewed the sheet with comparatives amongst the following HAs under
consideration: Central Iowa Regional Housing Authority (CIRHA), the City of Marshalltown,
the City of Des Moines, and the Fort Dodge Housing Authority. Ms. Baker-Latimer reported
that she had spoken to each of the HAs, and all entities are interested in securing Ames’ Section
8 vouchers; however, none of them were interested in subcontracting with Ames. She further
reported that with regard to Questions 4 and 5 above, none of the local non-profits have any
experience administering the program, and none were interested in doing so. However, some
organizations did express their desire to keep it locally administered.
Housing Coordinator Baker-Latimer reported that in earlier conversations with HUD, it
acknowledged that if Ames was to get the City’s lease-up rate back up, it would guarantee the
City sufficient staffing needs. With that, HUD had indicated that it would be doing a financial
review; however, after speaking with officials today, she was told that it would not be doing this
after all. Ms. Baker-Latimer said that, with the financial challenges ahead, reluctantly staff is
recommending that the vouchers be given back to HUD. She advised that HUD will be working
with the City of Ames to determine which would be the “best” and most appropriate HA to
select.
With this recommendation, Ames would lose total administration of the program, and once the
vouchers are relinquished, there is no opportunity to get them back. Ms. Baker-Latimer stated
that each of these HAs have the experience to “hit the ground running.”
Upon questioning, Ms. Baker-Latimer indicated that she is unsure of the locations for applicants
to apply for housing assistance since the HAs are not local. Some regional HAs do all of their
paperwork via mail; some have satellite offices in other communities. She further indicated that
the time frame for this change in program administration could take anywhere from three to six
months, depending upon which HA is recommended.
Moved by Orazem, seconded by Wacha, to initiate proceedings in relinquishing the City’s
Section 8 Program vouchers to the Department of Housing and Urban Development, with
recommendations as to which regional housing authority might be best be suited to take over the
administration of the City of Ames’ vouchers.
Vote on Motion: 5-0. Motion declared carried unanimously.
STAFF REPORT ON STOP SIGN REQUESTS AT WILDER BOULEVARD/CLEMENS
BOULEVARD AND STEINBECK STREET/DICKINSON AVENUE: Damion Pregitzer,
Traffic Engineer, referenced the staff report regarding recommendations on the Wilder
Boulevard/Clemens Boulevard request for a stop sign. In this report, he had tried to convey that
“timing” of a stop sign, or any type of traffic control, is very important. He advised that if an
established right-of-way is changed, negative repercussions are experienced—mainly those of
safety.
Mr. Pregitzer said that in reference to the Steinbeck Street and Dickinson Avenue stop sign
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request, it is more an issue of awareness of the existing control, which has a two-way stop sign
currently in place. The request is to make it a four-way stop.
Council Member Wacha stated that he did not understand how there would be more accidents
at the two-way stop control intersection at Steinbeck and Dickinson versus the lack of accidents
at the totally uncontrolled intersection of Wilder Boulevard and Clemens Boulevard. Mr.
Pregitzer indicated that it is hard to get all of the human factors off a police officer’s accident
report. He explained that the area demographics are significantly different, and that an “area
type” plays a huge part. He further explained that within the two areas comes different work
hours, different trip purposes, etc. Drivers are approaching an intersection as a different
“entity,” and may not be as used to the area surroundings. Mr. Pregitzer said that there is more
activity in the higher density area than that in low-density residential areas.
Mr. Pregitzer said that a distracted driver is operating a vehicle through an intersection like it
is uncontrolled. Part of selecting the appropriate control is also making an assumption that the
driver is performing his/her due diligence and is aware of what the control is at a specific
intersection. Traffic Engineer Pregitzer explained that at the Steinbeck/Dickinson intersection,
it is very difficult to correct distracted driver behavior.
Mr. Pregitzer advised that awareness of the two-way stop sign at the Steinbeck/Dickinson
intersection could be enhanced by placing warning placards underneath the existing stop signs.
He further advised that making any change is the hardest thing to do. Once a traffic control is
installed, it is ten times more difficult to get rid of it, because peoples’ behaviors have been
already established.
Mr. Pregitzer stated that after reviewing the current conditions of both intersections, it was found
that there is not enough justification at this time to install additional traffic controls.
CYRIDE FUEL PURCHASES: Director of Transit Sheri Kyras reported that, on an annual basis,
CyRide purchases over 300,000 gallons of fuel, which equates to any where between $700,000 -
$1 million. In light of the volatile fuel prices experienced during the current fiscal year, CyRide
staff has explored options to control fuel expenses in the 2011/12 budget. Ms. Kyras advised
that to stabilize fuel costs, CyRide could enter into fuel contracts, which obligates the buyer to
purchase fuel at a predetermined future date and price.
The Transit Board reviewed and approved entering into up to five, two-month fuel contracts at
its meeting on December 7, 2010. The maximum expenditure under this approval would be
$525,000. Ms. Kyras advised that CyRide did not want to lock up all of its fuel under this type
of contracting. Therefore, staff is also recommending that it purchase fuel in October-November
2011 on the spot market under a fixed price, plus mark-up/deduct.
Moved by Davis, seconded by Goodman, to adopt RESOLUTION NO. 11-021 approving up to
five, two-month fuel contracts for CyRide at a total price not to exceed $525,000, and accepting
fixed-rate, plus mark-up/deduct for the remainder of Cyride’s fuel purchases.
Roll Call Vote: 5-0. Resolution declared adopted unanimously, signed by the Mayor, and hereby
made a portion of these minutes.
CITY FACILITY ENERGY EFFICIENCY IMPROVEMENTS: City Manager Intern Brian
Phillips reported that the City Council had previously designated $400,000 through the Capital
Improvements Plan over a two-year period for energy efficiency improvement projects in City-
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owned facilities. Of these funds, $24,000 were used to enlist the services of Alliant Energy to
conduct an audit of energy efficiency for all of the City facilities and determine the potential
upgrades. Taking the information that Alliant provided, staff has come up with four scenarios
for prioritization of those projects. Mr. Phillips indicated that Alliant had provided 81 specific
energy improvement opportunities to choose from. Staff then developed four prioritization
packages—those being, Prioritization No. 1: a two-factor approach based on the combined
scores of a low pay-back period and high CO2 reduction; Prioritization No. 2: complete the
projects that allow the most CO2 reduced in total; Prioritization No. 3: complete the fewest
projects, largest CO2-reducing projects first; and, Prioritization No. 4: complete the greatest
number of projects, with the least costly projects first.
Mr. Phillips stated that based on the different scenarios that were put together, staff recommends
that Prioritization No. 1 be approved by Council. This will reduce approximately 752 tons of
CO2 per year. This would equate to nearly a 20% carbon reduction in the building sector.
Moved by Davis, seconded by Goodman, to authorize staff to spend the funds remaining in this
Capital Improvement Plan based on Prioritization No. 1, which is established by the combined
scores of a low pay-back period and high CO2 reduction.
Vote on Motion: 5-0. Motion declared carried unanimously.
ORDINANCE REGULATING PARKING ON CERTAIN STREETS IN SUNSET RIDGE
SUBDIVISION, 4TH ADDITION: Moved by Davis, seconded by Goodman, to pass on first reading
an ordinance prohibiting parking at all times of the day on the north side of Springbrook Drive,
the east side of Wilder Avenue, the north side of Roxboro Drive, and the north side of Ballentine
Drive.
Roll Call Vote: 5-0. Motion declared carried unanimously.
ORDINANCE ON REZONING PROPERTY LOCATED AT 1013 AND 1025 ADAMS
STREET TO ESTABLISH HISTORIC OVERLAY DISTRICT (O-H) AND DESIGNATE
PROPERTY AS LOCAL HISTORIC LANDMARK: Moved by Goodman, seconded by Davis,
to pass on second reading an ordinance rezoning property known as proposed Lot 1 (1013
Adams Street) and proposed Lot 2 (1025 Adams Street), of the Mary Adams Subdivision, to
establish the O-H (Historic Preservation Overlay) District and designate the property as a Local
Historic Landmark, with the following conditions:
a. That the proposed rezoning adopting the Overlay be approved only in conjunction with the
approval of the Final Plat of Mary Adams Subdivision.
b. The rezoning adopting the Overlay shall not be effective until the recording of the Final
Plat of Mary Adams Subdivision.
c. That Design Criteria for this property be approved concurrently with the approval of the
rezoning.
Roll Call Vote: 5-0. Motion declared carried unanimously.
ORDINANCE AMENDING SECTION 31.13 OF MUNICIPAL CODE ESTABLISHING
DESIGN CRITERIA FOR LOCAL HISTORIC LANDMARK FOR PROPERTY AT 1013
AND 1025 ADAMS STREET: Moved by Goodman, seconded by Davis, to pass on second reading
an ordinance making an amendment to Section 31.13 of Municipal Code establishing design
criteria for a local historic landmark for property at 1013 and 1025 Adams Street.
Roll Call Vote: 5-0. Motion declared carried unanimously.
ORDINANCE ON ZONING TEXT AMENDMENT RELATED TO PARKING AREA AND
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PERIMETER LANDSCAPING REQUIREMENTS: Moved by Goodman, seconded by Davis,
to pass on second reading an ordinance making a zoning text amendment related to parking area
and perimeter landscaping requirements.
Roll Call Vote: 5-0. Motion declared carried unanimously.
ORDINANCE ESTABLISHING PARKING REGULATIONS ON NORTH 4TH STREET:
Moved by Goodman, seconded by Davis, to pass on second reading an ordinance pertaining to
parking regulations on North 4th Street from North Riverside Avenue to North Maple Avenue.
Roll Call Vote: 5-0. Motion declared carried unanimously.
COUNCIL COMMENTS: Moved by Larson, seconded by Wacha, to refer to staff the letter from
Xenia Rural Water District regarding property at 2126 State Avenue.
Vote on Motion: 5-0. Motion declared carried unanimously.
Mayor Campbell reminded the Council that the ASSET Joint Funders meeting is scheduled for
Thursday, January 20, 2011, and asked that some members attend on the City’s behalf. Council
Member Larson indicated that he would attend
CLOSED SESSION: Moved by Davis, seconded by Goodman, to hold a Closed Session as
provided by Section 20.17(3), Code of Iowa, to discuss collective bargaining strategy.
Roll Call Vote: 5-0. Motion declared carried unanimously.
The meeting was convened back in Regular Session at 9:03 p.m.
Moved by Davis, seconded by Larson, to adopt RESOLUTION NO. 11-022 ratifying the
contract with the Public, Professional, and Maintenance Employees Union.
Roll Call Vote: 5-0. Motion declared carried unanimously.
ADJOURNMENT: Moved by Larson, seconded by Wacha, to adjourn the meeting at 9:05 p.m.
_______________________________________________________________________
Diane R. Voss, City Clerk Ann H. Campbell, Mayor
__________________________________
Jill L. Ripperger, Recording Secretary
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