HomeMy WebLinkAbout~Master - Regular Meeting of the Ames City Council 05/14/2013M IN U T E S O F T H E R E G U L A R M E E T IN G O F T H E A M E S C IT Y C O U N C IL
AM ES, IO W A M AY 14, 20 13
T he regular meeting o f t he Ames City Co un cil was called t o orde r b y M a yor Camp bell a t 7 :00 p .m.
on M ay 14 , 2013, in the City Council Chambers in City Hall, 51 5 Cla rk Ave nue . Pres e nt fr om the
A m es C ity C o u n cil w ere J erem y D av is, M atthe w G o o d m an , J am i Larso n , Pe ter O razem , V ictoria
S z o p in sk i, an d T o m W a c h a . E x o fficio M em b er H a rv ey w as als o pre sen t.
P R OC L A MAT I ON F OR B U I L D I N G S A F E T Y MON T H: Th e mo nth o f M ay w as proclaim ed as
B u ild ing Sa fe ty M o n th . A cce p tin g the Pro clam ation o n b eh alf o f the F ire D ep artm en t w ere F ire
Chief Shawn Bayouth, Buil ding Offi c i a l Se a na Pe rkins , Pla ns Ex a mi ne r Scott Ri ppe rger , a nd
Building Ins pe c tors Su pe rvis or Bruce Kinkade. M s . Perkins expres sed appreciation for the
re c o gn itio n an d said th a t th ey lo o k fo rw a rd to partic ip a tin g th is m o n th , an d alw ays, in b u ild in g s a fe ty.
P R OC L A MAT I ON F OR N A T ION A L P U B L IC W OR KS W E E K: M ayor C am pb ell procl aim ed
M ay 19 - 25 , 20 13 , as Pu blic W orks W eek. M un icipal Engineer T ra c y W a rn er and R esou rce
R eco v ery Plan t Su p erinten d en t G ary Free l accep ted the P roc lam ation o n b eh alf o f th e C ity’s Pu b lic
W orks D epartm ent. M s. W arner than ked the M ayor and co m m un ity for its sup po rt and enco uraged
the pu blic to v isit the Pu blic W orks De pa rtment to lear n more about what the y do .
P ROCLAM ATI ON F OR SP ECIAL OLYM P ICS IOW A: M a yor C ampbell read a proc la mation
fo r S p ecial O lym p ics Io w a, M ay 2 3 - 2 5 , 2 0 1 3 . A cce p tin g the Pro clam ation w ere E laine H ieb er, K im
Lively, and Jan W illiams. Kim Live ly tha nked the M a yor on beha lf of the at hle te s, coaches , and
fam ilies of Sp ecial O lym pics Iow a.
CONSENT AGENDA: C o u n c il M em b er G o o d m a n re q u e sted th a t Ite m #1 7, Closu re of C ham b erlain
Lot Y fo r Su m m erfe st, be p u lle d fro m the C o n sen t A gen d a fo r se p ara te d is c u ss io n .
Council M e mb e r Davis re qu e sted t ha t It e m #12 , Con t racts for FY 20 13 /14 Ame s Fa l l Grant P r ogram,
be pu lle d from the Consent Agenda for separa te dis c uss i on.
M ov ed b y D avis, second ed b y G oo dm an, to ap prov e the follow ing item s on the C on sent Agenda:
1.M otion app roving p a yment o f claims
2 .M o tio n ap p rov ing M inu tes o f S p ecial M eetin g o f A p ril 16 , 2 0 1 3 , and R egu lar M eetin g o f A p ril
23, 2013
3 .M o tio n ap p rov ing certification o f civil serv ice ap p lican ts
4.M otion a pproving Re port of Contr a c t Change Or de rs for April 16 - 30 , 20 13
5.M otion app rov ing renew al of the follow i ng beer perm i t s, w i ne p erm i t s, and li qu or li censes:
a.Sp ecial C lass C Liqu or – G reat Plains S auce & D ou gh, 12 9 M ain S treet
b.Special Cla ss C Liquor – M ongolian Buffe t, 16 20 S. Kellogg Avenue #1 03
c.Cl a ss E Liquor, C Be e r, and B W ine – W algr e e n’s #1 2108 , 27 19 Gr a nd Ave nue
d.C lass B B eer – J eff’s Pizza Sho p, 24 02 Linco ln W ay
e.C lass C Liqu or – M other’s Pu b, 29 00 W est Street
f.Cl a ss C Liquor – Red Lobster #747, 1100 Buc ke ye Avenue
g.Cl a ss C Be e r & B Native W ine – Tobacco Outlet Plus #530, 204 South Duff Avenue
h.Cl a ss B Be e r – Piz z a Hut #4303, 436 South Duff Avenue
i.Special Cla ss C Liquor – Octa gon Center for the Arts, 427 Douglas Ave nue
6.RESOLUTION NO. 13 -189 approving Inte rgovernme nta l Agreement for House hold Ha z a rdous
W a ste Coll e c t i on
7 .R E S O LU T IO N N O . 1 3 -19 0 ap p rov ing 2 0 1 3 /14 H u m an Se rvice s A n n u al C o n tracts
8 .R E S O LU T IO N N O . 1 3 -191approving 2013/14 Com missio n O n Th e A rts (C O T A ) A n n u al G ran ts
9 .R E S O LU T IO N N O . 1 3 -19 3 ap p rov ing 2 0 1 3 /14 Fu n d ing A greem en t w ith A m es E co n o m ic
Dev e lopme nt Commis sion
10 .R ES O LU TIO N N O . 13 -19 4 ap prov ing add ition al fun ding for ou tside legal services from D orsey
& W hitney
1 1 .R E S O LU T IO N N O . 1 3 -19 5 ap p rov ing revision s to R eco rds R eten tio n Sc h ed u le
12.RESOLUTION NO. 13 -196 setting date of pu blic hearing to vacate utility ea sements at 41 21
A plin R oad
1 3 .R E S O LU T IO N N O . 1 3 -19 8 ap p rov ing p relim ina ry plan s an d sp ecification s fo r 2 0 1 3 So ftba ll
Fie ld Fencing a nd Lighting a t Sou th River Valle y Park; s e tting June 12, 2013 , a s bid d ue date and
June 25 , 20 13, as date of pu blic hearing
14.RESOLUTION NO. 13 -199 a pproving preliminary pla ns and s pe c ific a tions for 2012 /13 CyRi de
R o u te P av ing Im p rov em en ts P rogram #2 (To d d D riv e); setting J u n e 5 , 2 0 1 3 , as th e b id du e d ate
and June 11, 2013, as the date of pu blic hearing
15 .R ES O LU TIO N N O . 13 -20 0 ap prov in g p relim inary plans and specification s for R esou rce
Recovery Plant Primary Shredder Re pla c e men t; setting June 5, 20 13, as the bid d ue date and June
11, 2013, as the date of pu blic hearing
16 .R ES O LU TIO N N O . 13 -20 1 aw arding con tract to K eck En e rgy o f D es M oines, Iow a, in an
am o u n t no t to ex cee d $2 7 3 ,9 4 0 fo r p u rch ase o f fu el an d tank ren tal d u rin g C yR ide facility
expans ion construction
1 7 .R E S O LU T IO N N O . 1 3 -2 0 2 ap p ro v in g ren ew a l o f c o n tract w it h A llied V alv e, In c ., o f B e tt e n d o rf,
Io w a, in an am o u n t no t to ex cee d $6 0 ,0 0 0 fo r P o w er P lan t V alv e M ain ten an ce, T estin g, R ep air,
R eplacemen t, and R elated S ervices and Su pp lies
18 .R ES O LU TIO N N O . 13 -20 3 ap prov ing renew al o f con tract w ith W aste M anagem ent of A m es,
Iowa, in the amount of $.1251 per mile per ton, with 4 4% of price based o n fuel c ost, for Ha uli ng
of Ferrous M etals for Res ource Re c ove ry Pla nt
19.RESOLUTION NO. 13 -204 awarding contra c t to Graymont W e stern Lime, Inc ., of W es t Bend,
W isconsin, in the amount of $1 41/ton for purc ha se of Pe bble Lime for FY 2 013/14
2 0 .R E S O LU T IO N N O . 1 3 -20 5 aw ard ing co n tract to D P C In d u stries, In c., of O m ah a, N eb rask a, in
the am ou nt o f $.769/gallon for an estimated total of $76,900 for purc ha se of Liquid S odium
H yp o ch lorite
2 1 .R E S O LU T IO N N O . 1 3 -20 6 aw ard ing co n tract to H en d erso n Tru ck Eq u ipm en t of M an ch ester,
Iow a, in the amount of $61,218 for 10-foot Dump Body and Control Sys te m a nd 9-foot W ing
Plow
22.RESOLUTION NO. 13 -207 a pproving contract and bond for 20 12/13 C yR ide R oute Paving
Im prov em ents (Linco ln W ay from Frank lin A ven ue to H ayw ard A ven ue)
2 3 .R E S O LU T IO N N O . 13 -20 8 ap p rov ing C h an ge O rde r N o . 4 in th e am o u n t of $2 ,0 0 9 .4 6 fo r U n it
N o . 8 Stea m Tu rbin e P arts
24.RESOLUTION NO . 13-209 accepting partia l c omple tion of public impr ove men t s a nd r e duc i ng
s e c urity for Ringgenberg Park, 3 Addition rd
2 5 .R E S O LU T IO N N O . 1 3 -21 0 red u cin g Letter o f C red it from P inn acle P rop erties A m es, LLC , to
$30,000 for 2012/13 W es t Lincoln W ay Inte rs e c tion Improvements (Linc oln W ay and Dots on
D rive)
2 6 .R E S O LU T IO N N O . 1 3 -21 1 acc ep tin g co m p letio n o f 2 0 1 1 /12 an d 20 1 2 /13 N eighb o rho o d C u rb
R eplacemen t Program (C urtiss A ven ue)
Roll Call Vote : 6-0. Re solutions /M oti ons declared adopte d/c a rrie d u na nimously, s igne d b y the
M ayor, and hereby m ade a po rtion of these M inu t es.
C O N T R A C T S F O R 2 0 1 3 /1 4 A ME S FA L L G R A N T P R O G R A M: M r. Da vis re c a lle d tha t the
Council h a d concerns d uring the budget app roval p roces s a bo ut the VE IS HE A fun ding re qu e st. He
noted that City staff is still recom mend ing a n $8 ,00 0 allocation ; h owever , the cos t that VE IS HE A,
Inc. is propo sing to ch arge stud ents only sub sidizes their cost b y a p p rox im ately 25 cents per
ind ivid u al. If 2,5 0 0 p eo p le are e x p ected to atten d , that w o u ld eq u ate to a su b sid y o f on ly $6 2 5 . M r.
D a v is said th a t he is c u rio u s ab o u t w h ere the rem ain in g $7 ,37 5 is go in g.
M anagement Ana lys t Brian Ph illips stated that las t year, the pancake vendor cha rged VEISHEA
$3.15 per person, whic h equated to a bout $8,300 in cos t s for pa nc a ke s. The c ost is going up for 20 14
to $3.25 or higher, whic h would equal about $8,600 if the y are antic ipa ting the same number of
peo ple. Th ey also h ave abo ut $3 ,00 0 in exp enses directly related to rental o f tents, ch airs, an d tables,
b ase d o n th e p o rtion th at w o u ld b e fo r the tw o -da y p eriod o f the p an cak e feed . In ad d ition , there are
costs for lights and electricity, bu t tho se exact nu m bers are un kn ow n at this tim e. M r. Ph illips n oted
tha t V E IS H E A , In c. h as in d icated a total ex p en se o f aro u n d $1 8 ,0 0 0 in its ap p licatio n . H e said that,
ab sen t th e e x p e n se fo r lights an d electricity, he calcu lates ap p rox im ately $1 1 ,0 0 0 to $1 2 ,0 0 0 in
ex p en ses . Es tim ated ad m issio n fees at $3 p er pe rso n plus the $8 ,0 0 0 gran t w o u ld brin g rev en u es to
about $15,700. M r. Ph illips s urmis e d tha t if VEISHEA i s mak i ng mone y on the pancake event, the
re v e n u e is m in im al.
M r. D av is prop o sed p u lling th e V E IS H E A co n tract an d ask ing C ity staff to b rin g b ack m o re sp ecific
numbers. Council M e mbe r La rs on agr e e d. He t hinks t ha t the na t ure of the pa nc a ke fe e d h a s changed,
and the math does no t seem to be working out. He is conce rned that the money is not actually going
towa rds the panc a ke feed.
M oved b y Davis , seconded b y La rs on, to adopt RESOLUTION NO. 13-192, the reby approving
co n tracts w ith all o rgan ization s ex cep t V E IS H E A fo r F Y 20 1 3 /14 A m es F all G ran t Pro gram , an d to
dire c t City s ta ff to ge t more firm numbers regarding VEISHEA allocations and com e back for
app rov al at a later date.
C o u n cil M em b er G o o d m an s a id h e g e ts the s en se th at C ity staff m ay n o t be ab le to get m o re firm
numbers. M r. P hil lips noted tha t s ta ff is bas ing its re c ommen da t i on off of the nu mbe rs in the
application a nd wha t has been submitted for reimbursement in the past. He s a id that he c ould bring
in V EISH EA representatives and hav e a m ore in-dep th co nv ersation to firm up nu m bers.
E x O fficio M e mbe r Ha rvey said that the pancake feed has always be e n s uc c e ss ful, but if City funding
w as tak en aw ay it w o u ld like ly no lon ger b e affo rda b le. Sh e agreed th at h av ing a co n v ersatio n w o u ld
b e b e n e fic ia l so they can b e su re w h ere the fu n d in g is goin g.
Roll Call Vote : 6-0. R e solution declare d adopte d u na nimously, s igne d b y the M ayor, and he reby
m ade a po rtion of these M inu tes.
CLOSURE OF CHAM BERLAIN LOT Y F OR SUM M ERF ES T: M oved by Da vis, s e c onded by
O razem , to ad op t R ES O LU TIO N N O . 1 3-19 7 app rov ing closu re of C ham berlain Lot Y and w aiver
o f p ark ing m eter fees from 7 :00 a.m . to 1 1 :00 p .m . on Sa turd ay, J u n e 8 , fo r S u m m erfest.
R oll C all V ote: 5 -0-1. V oting A ye: D avis, Larson , O razem , Szo pinsk i, W acha. V oting N ay: N on e.
A b stain ing d u e to a co n flict of interes t: Go o d m an . R eso lutio n d eclared ad o p ted , sign ed by the M ayo r,
and hereby m ade a po rtion of these M inu tes.
P U B L IC FO R U M: No one ca me forward to speak.
5-DAY LICENSES F OR O LDE M AIN BREW ING CO M P ANY: M ov ed by G oo dm an, secon ded
by D avis, to ap prov e:
a.Cl a ss C Liquor (M ay 15-19) at ISU Alumni Center , 42 0 Beach Avenue
b .C lass C Liqu o r (M ay 21 -25 ) at R eim an G ard en s, 1 4 0 7 U n ive rsity B o u lev ard
c.Special Cla ss C Liquor (M ay 26-30) at ISU Alumni Center, 42 0 Beach Avenue
d .S p ecial C lass C Liqu o r (M ay 27 -31 ) at R eim an G ard en s, 1 4 0 7 U n ive rsity B o u lev ard
V o te on M o tio n : 6-0 . M o t i o n d eclar e d car ried u n a nim o u s ly.
B E E R P E R MI T FOR A MES J A Y C E E S A T B A N D S HE L L P A R K: M o v e d b y Sz o p ins k i,
secon ded by G oo dm an, to ap prov e a C lass B B eer P erm it & O utdo or S ervice for the A m es Jaycees
at B an d sh ell P ark fo r A m es o n the H alf Sh ell.
V o te on M o tio n : 6-0 . M o t i o n d eclar e d car ried u n a nim o u s ly.
C L A S S C L IQ U O R L IC E N S E FO R C A F É M O O D : M o v ed b y D av is, seco n d ed by G o o d m an , to
approve a new 12-month Cla ss C Liquor Lic e nse for Ca fé M ood, 116 W elch Avenue, Su ite 101
V o te on M o tio n : 6-0 . M o t i o n d eclar e d car ried u n a nim o u s ly.
R E QU E S T S F R OM A MES P A T R IOT IC C OU N C I L F OR MEMOR I A L D A Y P A R A D E ON
M AY 27, 2013: M o v e d by W a c h a , seco n d ed b y O ra z e m , to ad o p t th e fo llo w in g:
a.R E S O LU T IO N N O . 1 3 -21 2 c los ing th e so u th h alf o f Pa rkin g Lo t M from 9 :00 a.m . u n til
a pproximately 11:00 a .m. for para de s ta gi ng
b .R E S O LU T IO N N O . 13 -21 3 ap p rov ing closu re of 5 Street from G ran d A v en u e to C larkth
Avenue from 9:00 a.m. un til 11:00 a .m. for line-up and star t of pa rade
c.R ES O LU TIO N N O . 13 -21 4 ap prov ing tem po rary closu re o f C lark A ven ue (from 5 Streetth
to 9 Street), 9 Street (from C lark to M axw ell), 6 Street (at C lark) and D uff A ven ue (atththth
9 Street), as parade moves through inte rs e c tionsth
R o ll C a ll V o te: 5 -0 -1 . V o tin g A ye: G o o d m a n , Larso n , O ra z e m , S z o p in sk i, W a c h a . V o tin g N ay:
None . Abstaining due to a conflict o f intere st: Da vis. Re solutions de c l a red adopte d, s igne d b y
the M ayor, and hereby m ade a po rtion of these M inu tes.
R E Q U E ST S F R O M A M E S C O M M U N IT Y A R T S C O U N C IL F O R T U N E IN T O M A IN
S T R E E T O N JU N E 2 0 , J U L Y 1 8 , A N D A U G U S T 1 5 , 2 0 1 3 : M ove d b y Da vis, s e c onde d b y
S z o p in sk i, to ad o p t th e fo llo w in g:
a.M otion approving Vending Permit for food vendor in CBD Lot X and Temporary Obstruction
P ermit for T om Evans P laza and two parking rows in CBD Lot X from 1:00 p .m. to 8:00 p.m.
b .RE S O LUT ION NO. 13-21 5 ap prov ing closu re of 24 parking sp aces in C BD Lot X
c.RESOLUTION NO. 13-216 approving usa ge of a nd waiver fe e for uti l i t i e s in and ne a r To m
E v a n s P laza a n d w aiv er of fee for Vend ing Pe rmit
Roll Cal l V ote: 6-0. M otion/Resolutions declare d carried/adopted u na nimously, signed b y the
M ayor, and hereby m ade a po rtion of these M inu t es.
F U N D IN G R E Q U E S T FR O M M ID -IO W A C O M M U N IT Y A C T IO N (M IC A ): A ssistan t C ity
M an ager M eliss a M u n d t e x p laine d that M IC A h as su b m itted a req u est to th e C ity to m o d ify its
2012/13 ASSET alloc a tions by m oving $6,932 in unspent funds from t he Fa mily De ve lopme nt and
Education to the Food Pantry Program. M ICA drew down all of it s 2 012/13 Ci ty alloc a tions on
Feb ruary 14 , 20 13 , except for Fam ily D evelop m ent Program do llars.
A cco rding to M s. M undt, M IC A requested similar funding shifts in 2008 , 2009 , and 2012 , d u e to
inc rease d n eed s fo r F o o d P an try serv ices in the co m m u n ity. B eca u se o f this p attern, C ity staff w ill
ta lk w it h M IC A this fall to m ak e su re th at th e F o o d Pa n try an d Fa m ily D ev elo p m en t nee d s are
re fle c te d m o re accu ra te ly.
Council M ember Szopins ki expres sed concern tha t nee ds in the Family De vel op men t area may be
go in g u n m e t in the com m un ity because o f this repeated shift in fun ds. M s. M un dt ind icated that
M ICA is no t the on ly age nc y tha t offers those servic e s; Luthe ran Servic e s of Iowa and Y outh and
Shelte r Services are tw o that also offer fa mily development programs. Council M ember La rs on
ech o ed M s. S zo p ins k i’s co n cern s, n o tin g tha t th is is n o t the w ay the A S S E T p roc ess is inten d ed to
work. He would like this to be dis c uss e d in more de ta il whe n the ne xt cyc le of ASSET allocations
is rev iew ed in A u gust.
M oved by Goodman, seconded by W acha, to adopt RESOLUTION NO. 13-217, there by dire c ting
staff to am en d the C it y’s 2 0 1 2 /13 co n tract w ith M IC A to m o v e $6 ,9 3 2 in u n sp en t Fam ily
De velop me nt and E du c a tion funds to the F oo d P a ntry program.
Roll Call Vote : 6-0. Re solution declare d adopte d u na nimously, s igned by the M ayor, and he reby
m ade a po rtion of these M inu tes.
AM ES HIS TORI CAL SOC IET Y RE QU ES T TO AM END 2011/12 BUDGET ALLOCATION:
M an agem en t A n alyst Ph illip s ex p laine d that, last calen d ar year, the C ity receiv ed a req u est to ca rry
forward $1,200 of Ames Hi stori c a l So ciety grant fr om 201 1/12 i nto the ne xt fi scal y ear . Sinc e the
11/12 fis c a l year has been clos e d, the re quest cannot be gra nte d. However, if t he C ouncil would like
to provide funding to the His torical Society, the curre nt 20 12/13 grant allocation could be amended.
M r. Phillips indicated tha t the $1,200 tha t was not drawn down in11/12 remained in the Loc a l Option
Sa le s Tax fund.
M oved by Goodman, seconded by Szopins ki, to adopt RESOLUTION NO. 13-218, there by dire c ting
staff to includ e an ad dition al $1,20 3 allocation from the Local O ption S ales Tax fun d to the A m es
H istorical So ciety in th e fina l am en d m en t to the F Y 2 0 1 2 /13 b u d get, an d ap p rov e an am en d m en t to
the Ames Historic a l Society’s FY 2 01 2/13 grant contra c t to increas e the gra nt award by the s a me
am o u n t.
Roll Call Vote : 6-0. Re solution declare d adopted un a nimously, s igne d b y the M ayor, and he reby
m ade a po rtion of these M inu tes.
L IBR A R Y RE N O V A T IO N AN D EX PA N SIO N PRO JE C T UPDATE: Library Board of Trustees
Pres ide nt Ke vin S tow stated tha t the Boa rd h e ld a special m eeting on M ay 9, 20 13. He no te d that the
inform ation from a windo w restorer, the p roject architect, and con struction adv isor had b een includ ed
in th e C o u n cil’s p ack et. M r. Sto w ad v ised that this p rojec t began in 2 0 0 9 . W h ile the B o ard is
co m m itted to m ain tainin g the historic feel o f the b u ild ing, it is no t a h is toric p reserv ation projec t;
the refo re, the T rus tees v o ted un an im o u s ly t o m ain tain th e ex istin g co n tracts fo r the Library
R en o v atio n an d Ex p an s io n P ro ject.
Council M ember Goodman sa id tha t his goal at the las t me e ting was to understand c ost and timing
as the y re la te to window replacement/re pa ir. He noted that there is a c ost range i nc luded in the memo,
but as ked for cla rification re ga rding timing. Brad He e mstr a , Cons t ruction Advis or, said that if the
C ou ncil elects to p ursue preservation /restoration of w ind ow s, the d esign team w ou ld start the p rocess
of defining the scope of window res toration. Ne xt, bidding do cum ents would be prepare d and the
proje ct w ould go out for bids. M any details , inc luding the du ration of the work, would n e e d to b e
worked o ut. M r. Stow said that the B oar d is more concerne d about the time c omponent versus
money. It was s ugge st ed by C ouncil M e mbe rs Goodman and Szopins ki that window re stora t i on
w o u ld n o t n e c e ss a rily h a v e to a ffe c t th e re s t of th e p ro je c t’s m o m en tu m ; th e w in d o w s c o u ld b e le ft
alon e and do ne gradu ally o ver tim e o r as a sep arate p roject later. C ity M anager Sch aink er no ted that
s in c e th is pro je c t is fun d ed b y b o n d s, th ere is a d e a d l i n e fo r sp en d in g th e m o n ey.
C ou ncil M em ber W acha inq uired ab o u t the efficiency of old, refurbished w ind ow s versus n ew
w ind o w s. M r. H eem stra s aid th at th ey d o n o t h av e a calcu latio n an d w o u ld n eed to do an in-d ep th
stud y. If the C ou ncil directed the B oard to restore the w ind ow s, they w o u ld e n s u re th a t it w as as
en ergy-efficien t as po ssib le. D is cu ssio n en su ed regardin g the details of the w ind o w d esigns. M r.
Heemstra indic a te d tha t, though the exact scope and s te ps are un c le a r, the y would expec t to ge t the
proje c t done if the Council decided o n re stora tion.
G loria B etcher, 53 1 H ayw ard A ven ue, A m es, Iow a, Interi m E xecu t i ve D i rector of Pre servation Iow a,
as ke d the Council to d o the historic a lly appropria te thing for the Library. Sh e note d t hat at the
p re v io u s mee tin g, Co u n c il M ember Larso n said th a t “th e b o a t h as s a ile d ” with re ga rd to wi ndow
re sto ra tio n . Sh e su gges te d that p e rh ap s “th e b o a t is circ lin g th e h a rb o r a n d it c a n b e c a lle d b a c k in,”
especially if the re would not be a major delay in the project. M s . Betc he r i ndic a t e d that t he m ost
importa nt fe a tures to the bui l ding’s his t oric cha racter are t he 55 his toric wi ndows a nd t he li mestone
knee walls on no rth p a rt of prope rty. O f t he 55 w indows, 6 a re or i gi na l t o the Ca rnegie Li brar y a nd
are over 110 ye a rs old, but in re markably good c ondition. The res t are over 70 years old, and all of
the wi ndows a re made of old gr owth Ida ho white pine. M s. Betc he r indicated tha t old growt h wood
is less susceptible to rot. Sh e further pointed ou t that if the b uilding w ere to b e listed o n the N ation al
Regis te r of Historic Pla c e s, tax credits for a portion of the old Libra ry could b e applied for. Sh e finds
it iron ic that the Library B oard, w hich is charged w ith the stew ardsh ip o f the b uilding, is saying that
it do es no t w ant to co nsider tho se tax credits even if it m eans that the citiz e n s o f A m es might get
$2 0 0 ,0 0 0 back fro m State tax cre d its.
M s . B e tc her no te d th at th e C ity C o u n cil’s n u m b e r o n e go al is to s u p p o rt en v iro n m en tal su s ta in a b ility.
S h e said that, ev en if the C o u n cil co u ld n o t care less ab o u t p re s erv ing the b u ild ing fo r h istoric
reason s, sustainab ility begins w ith p reservation . A ccording to M s. B etcher, m any alum inu m -clad
w ind ow s are inv olved in class action law suits du e to w oo d rot. R eplacemen t w ind ow s are designed
to fail; no new window will have a guar a nte e beyond 30 year s, at whic h ti me t he y would n e e d to b e
re pla c e d aga in b ecause the y cannot be re pa ired. M s. Be tc he r indicated that the wi ndows in the
Libra ry bu ilding are in excellent condition, and the y do not need to go to the landfill. It would b e
fiscall y, env ir on m entally, and culturally irrespo nsible to en do rse the rem ov al of the w ind ow s.
Catherine Scott, 15 10 Roosevelt Ave nue , Ames, Iowa , s t a ted tha t s he is an advocate for res toring the
exis ting w indows, and she is disappointed that the Libra ry B oa rd is not being more proactive. Sh e
en co u raged the B o ard to b e goo d trustees o f th is h istoric b u ild ing, an d to th ink ab o u t th e life cycle
cos ts of window replacement. Sh e is als o in fa vor of keeping the limestone walls on the north side
o f th e Lib ra ry.
H o lly Fu ch s, 8 0 6 B roo k rid ge A v en u e, A m es, Io w a, referen ced three p rio rities th at th e Library B o ard
had discussed at its A pril 18 m eeting: energy efficiency, ease of futu re m a in te n ance, and fiscal
stew ardsh ip. Sh e reason ed that repairing the ex isting w ind ow s w o u ld b e as energy efficient as
replacem en t w ind o w s. A d d it io n a ll y, re p a ired w in d o w s co u ld la st 1 0 0 ye a rs , w h ich w o u ld m ak e rep air
th e fiscally resp o n s ib le d ecis ion . M s. Fu chs calcu la te d th at ren o v a te d w in d o w s w o u ld co s t an av e rage
of $2,200 p e r ye a r to m ain tain , an d rep lacemen t w in d o ws ap p ro x imate ly $3 ,3 0 0 . S h e u rged t he
C o u n cil to co n sid er rep air ins tead of rep lacem en t.
Sharon W irth, 80 3 Burne tt Ave nue, Ames, Iowa , spoke on behalf of the His toric Pre serva tion
Com m i ssion (HPC). M s . W irth indicated tha t the HPC dis c uss e d the iss ue and c hose to make no
statem en t or reco m m en d ation regard ing the sk ylight o r lim esto n e w alls; h o w ev er, it stro n gly
reco m m en d s that th e 5 5 historic w ind o w s b e retaine d an d resto red . In o rde r to ex p lain th e H P C ’s
ra tionale behind the d eci sion, M s . W irth showed a video p res e nta t i on by Da vid W a dsworth o f
W a dsworth Construction, Decora h, Iowa. M r. W ads worth demons trated the res toration proc e ss and
des c ribed the benefits of res toration. He indicated tha t a 100-ye a r-old window can la st anothe r 10 0
years a fter be ing p rop erly resto red an d m ain taine d , w h ereas m o d ern rep lacem en t w ind o w s are
“throw aw ay un its.”
M s. W irth n o ted that w ind o w resto ratio n co st estim a te i n fo rm a tio n w as p rov ide d in th e C o u n cil’s
packet. Sh e s ha red commen ts tha t M r. W ads worth had emaile d re gar ding the condition of the
w ind ow s, sum m arizing that the w ind ow s are in goo d shap e an d som e requ ire very little repair. M s.
W irth echoed pre vious s pe a ke rs ’ s e ntimen ts re ga rding ener gy effi c i e nc y, e a se of ma inte na nc e , and
fis c a l s t e wardship a s they relate to wi ndow r e stora tion. She said tha t t he re is plenty of time over the
next 14 to 16 months of this proje c t to comple te res torati on o n on ly 55 windows ; it ca n b e do ne
concurrently, indepe ndently, and off-s ite while other parts of the project move on.
C o u n cil M em b er Larso n ask ed w h y this issu e w as no t ad d resse d b y the H P C at th e Library projec t’s
incep tion . M s. B etcher ind icated th a t th e H P C had to co nv ince the architect that the b uilding w as
eligible fo r listing o n the N ation al R egister. In D ece m b er o f 2 0 0 9 , the H P C ask ed to b e allow ed to
move ahe a d with the National Re gister application, at which point the Library Dire c tor asked for the
C om m is sion to w ait for Library B oard app rov al. Ev entually, the B oard gave its app rov al, and M s.
Betcher pu t in a bu dge t reques t of $300 in January of 20 10 to fund the National Regis te r nomination.
A t that tim e, the C ou ncil v oted to sp lit the co st even ly w ith the Library B oard. A ccording to M s.
Betcher, the Board tabled the re que st for $1 50 becaus e ther e we re inc omi ng new member s, and t he
req u est w as n ev er b rou ght b ack to an o the r m eetin g. In M ay of 20 1 2 , M s. B etch er atten d ed a Library
B oard m eeting at w hich the b ud get w as discussed , and she raised the issue of the w ind ow s at that
tim e. M r. Larso n ex p resse d frus tration at th e p o sitio n th e C o u n cil find s itself in; h e feels th at it is late
in the game to be figuring out w hat w indows should go in when they are in the mids t of construc ting
a b u ild ing. M s. W ir th s a id that b o th th e H P C an d Library B o ard co u ld h av e d o n e m o re; h o w ev er,
there is s till 14 to 16 months of construction le ft, which is ple nty of time to complete res toration.
Libra ry B oard V i ce Pre sident Al Ca mpbe ll s a id that he did n ot think the Board would hold u p
his torical re c ognition with $150. He stated tha t the Counc i l as ke d the Trus t e e s to d o the ho mework,
an d it w as a u n an im o u s d ecisio n to m o v e o n . Th e B o ard d id d is c u s s i d eas of ho w the h istoric
wi ndows could b e s a ve d for other re stora t i on proje c t s in Ame s. M r. Stow a dde d t ha t t he re wer e many
con versation s abo ut preservation dating back to 20 09 . Th e Trustees had initially vo ted to bu ild a new
bu ilding across from C ity H all, at w hich po int they asked for a delay in p ursing the R egister
n o m ina tio n u n til th ey kn ew m o re ab o u t w h at th e d isp o sal o f the D o u glas A v en u e facility w o u ld
entail. M r. Stow agreed that “blame” rests on b oth sides, ad ding that the H PC seemed to h ave st all ed
th e p ro ces s o f pu ttin g th e Libra ry on th e N a tio n a l R egiste r.
M r. Heemstra sugges te d that this discus sion is la rgely philos ophic a l, a nd there is no right or wrong
an sw er. M u ch o f w h at M S &R h as d esigned h o n o rs th e h istoric ch aracter of the b u ild ing; th e B o ard
is trying to resp ect the d irectio n giv en to M S &R an d n o t p iecem eal the ir d esign . M s. S zo p ins k i said
tha t th is w as n o t entered into as an historic p rojec t, bu t th e C o u n cil h as to d ecid e w h at is im p o rtan t.
Sh e is sym pathetic to bo th ap proach es, bu t is leaning tow ards the tho ught that there is little to lose
an d m u ch to gain b y resto rin g the w ind o w s. E v en if th e N ation al R egistry s tatus is un k n o w n at th is
tim e, it w o u ld at le as t b e a p o s sib ility if th e w in d o w s w e re reta in ed .
Council M e mbe r Ora z e m ques tioned the ac c uracy of the claims about the longevity of re pla c e men t
w ind o w s. M r. H eem stra said th at o ften tim es thin gs last lo n ger th an their w arran ty, an d it is no t fair
to s tate th at all o f the w ind o w s w ill fail in 2 0 year s . D is c u s s io n again en su ed regardin g sp ecific
w ind ow designs.
M ayor C am pb ell agreed th a t it is a ph iloso ph ical disagreem ent and u rged the C ou ncil to m ake a
decis ion. M r. Goodman sa id that he des ires to b oth a c hie ve the Library Board’s goal of getting the
proje c t done and done w ell, as w e l l as the H PC’s goal of pres e rvation and s ustainability. Bas e d o n
the discus sion, he ha s he a rd nothing that would sugges t they cannot do both. He thinks that the
re novate d windows can still be effe c tive , the proje c t ca n still get done on time, and the cos ts may end
up be ing lowe r with an added b onus of a ta x cre dit option.
M ov e d b y Goodman, s e c onded b y Orazem, to d i rect the Libra ry Boa rd o f Trustees to b ring back
change orders to the neces sary contracts to res tore the his toric windows in the 19 04 and 1940
bu ildings.
M r. La rs on s a id that he is philos ophic a lly supportive of what the HPC has bee n trying to do, but he
is als o very supportive of the role of the Board of Trus te e s. The Boa rd h a s bee n w orking on the
project for so m e tim e w ith profession als that the C ou ncil authorized them to h ire, and has affirm ed
its pos ition s e ve ral times tha t the historic chara c te r, not nec e ss a rily the historic renovation, of the
b u ild ing is w h at’s im p o rtan t. M r. Larso n d o es no t agree w ith that p o sitio n , b u t feels th at th e C o u n cil
h as en tru sted the Library B o ard to give guid an ce on an $1 8 m illio n p rojec t. B eca u se of tha t, h e w ill
sup po rt the Library B oard’s recom m end ation . C ou ncil M em ber Orazem said that he partially agrees,
b u t v iew s th e d ecisio n as a to ss-u p . H e w as m o st co n cern ed ab o u t cos t, an d there d o es n o t app ear to
b e a b ig p rice d ifferen ce b etw een the tw o o p tio n s. It is h is o p inio n tha t if t h ere is so m e v alu e to
resto rin g the w ind o w s an d it’s n o t co sting the taxp ayer an ythin g ex tra, the n it sh o u ld b e d o n e. M r.
Larson said that he would like for the Library Board to be o f tha t same o pinion , b ut the y ar e n ot. He
still believ es tha t “th e sh ip h as sailed ,” an d th is s h o u ld h av e b een a d iscu ssio n tw o years ago . C o u n cil
M em b er W ach a thin k s tha t th e C o u n cil is partly resp o n sib le fo r the sh ip s ailin g, b eca u se th e B o ard
has taken its current po sition in p art because o f direction that was gi ven by the C ou ncil. H e has been
convinced tha t it is prudent to re store the w indows. Council M e mbe r Davis said tha t it is no t the
Council’s role to arbitrate between two boards . H e , too, has been persuaded that window re stora tion
is the right choice.
Vote on M otion: 5-1. Voting Aye : Da vis, Goodman, Ora z e m, Szopins ki, W ach a. V otin g N ay: Larson.
M otion de c la red ca rrie d.
M o v ed b y Szo p in s k i, seco n d ed b y G o o d m an , to retain th e h is to ric lim e sto n e k n e e w a lls .
M r. G oo dm an asked for the ration ale beh ind the T rustees’ d e c isi on to n ot retain the kn ee walls.
B o ard Pres ide n t Sto w said that the re w ere m u ltiple issu es, in clu d ing safety an d v isibility, tha t w ere
giv en b y the arch itect. C o n struc tio n A d v iso r H eem stra ad d ed that the y are un su re ho w the k n ee w alls
are co nstructed, and the n ext step w ou ld b e to see ho w the d esign w ou ld n eed to be chan ged if they
w ere directed to keep them . H e emp hasized that the cu rrent staircase and han dra ils are un safe, so
those would be comple te ly redes i gne d. Dis c uss i on e nsued regarding the his toric importance of the
w ing w alls an d the feas ibility o f retain ing them . M r. G o o d m an said that as lo n g as p u b lic safety is
not compromised and they ca n still ha ve a good proje c t, retaining the knee wa lls is a good de c ision.
M ayor C am pb ell no ted t hat the k nee w all su bject cam e u p m ore recently, lon g aft er the d esign h ad
b een fina lized . S h e ask ed if the B o ard an ticip ates an y fu rth er h istorical d isco v eries. M r. Sto w said
that the Board is concerned o f t hat ve ry po ss ibility. Th e State Hi storic Pre servation Office (S HP O)
brou ght up th e re te n tion of the k nee w alls at its recent visit to the site. A pp rox im ately $8 ,00 0 h as
alre a dy bee n spent on the wi ndow is sue. The Boa rd is c once rned that SHPO may not like the wa y the
n ew bu ild in g is d e sign ed an d m ay p ro h ib it it fro m b e ing o n the N atio n al R e giste r fo r that reas o n .
M r. W a c ha said that, for all of the reas ons M r . Lar son oppo s e d the window iss ue , he wa s op pos i ng
this on e . The windows were an exc e ption; the re is no historic a l consultant for t his project, and i f the
Council is going to go d own this roa d, the next motion s hould be to hire one. He i s no t wi l l i ng to d o
tha t.
V ote on M otion : 3-3. V oting A ye: O razem , G oo dm an, Szopinski. Voting N ay: D avis, Larson , W acha.
M otion fa ile d.
R O O SE V E L T SCH O O L AD A PT IV E REUSE: Assistant C ity M anager B ob K i nd red recalled that
o n A p ril 8 , the C ity C o u n c il referre d to staff a re q u e st fro m D ean J e n sen o f R E S G I r e q u e stin g a
zo n ing tex t am en d m en t to allo w the ad ap tiv e reu se o f the fo rm er R o o sev elt E lem en tary sch o o l.
D ean J ensen , R eal Estate Service G rou p Inco rpo rated, 25 19 C ham berlain S treet, Su ite 10 1, A m es,
Iow a, said that it is his ho pe that this project w il l be a win for the S cho ol D istrict, the A m es
community, the neighborhood , future res ide nts, and de ve l ope rs alike. M r . Je nsen e xpla i ne d that the
b u ild ing has b een v aca n t sin ce 2 0 0 5 , an d said that it is an ex citin g ch allen ge to re-im agine th e o ld
bu ilding, giving great sensitivity to its historical significance. H e sho w ed the Co un cil the p rop osed
s ite plan, whic h includes 23 ind i vidually-owned condo mi niums. The site pla n h as gone through a
n u m b er o f rev is io n s as a res u lt o f sev era l pu b lic m e e tin gs.
M r. Jen sen d escribed the details of project. H e said that he is asking the C ou ncil to revisit C ity cod es,
po licies, and procedu res to allow for the reno vation of existing bu ildings.
M r. K ind red co m m en d ed M r. J en sen fo r h is co m m itm en t to co m m u n ity inv o lve m en t w it h th is
project. H e review ed ex isting z o n in g law s as they relate to this proje ct and the A dap tive R euse
p ro c e ss , as laid ou t in the staff rep o rt.
D etails of the p rojec t w ere d iscu sse d at len gth . C ity P lan n er R ay A n d erso n n o ted that all o f the s ite
plan d e ta ils will be re vie wed by the City’s D evelopment Re vie w Comm itte e before it goe s on to the
H istoric P reserv ation C o m m issio n , P lan n ing & Z o n ing C o m m issio n , an d fina lly the C ity C o u n cil.
Sharon W irth, 80 3 Burne tt Ave nue, Ames, Iowa , said tha t the Hi storic P r es e rvation Comm iss ion
unanimous ly s uppo rts the propos e d text ame ndme nt for this project. Sh e s a i d tha t bo t h the HPC a nd
the deve loper have had o pe n, frank discus sions. She vie ws this as a mode l proc e ss because o f the
approa c h that the developer has taken. Council M e mbe r La rs on commended M r. Jens e n.
M ov ed by O razem , secon ded by G oo dm an, to ap prov e the zo ning text amen dm ent, rezon i ng, ov erlay
on the Land U se P o lic y P la n ’s Fu ture Land U se map , replatting of the p rop erty, and site plan
ap p rov al as p art o f an ap p licatio n fo r an A d ap tiv e R eu se p rojec t.
V o te on M o tio n : 6-0 . M o t i o n d eclar e d car ried u n a nim o u s ly.
T he mee ting re c e ss e d at 9 :17 p.m. and re c on vened at 9 :29 p.m.
City M a nager S teve Scha inker s a id tha t the previous motion would need to be s implifie d; the five
steps laid o ut in the staff repo r t cann ot all be ado pted at on ce.
M oved b y Ora z e m, seconded b y Goodman, to rec onsider the previous motion.
V o te on M o tio n : 6-0 . M o t i o n d eclar e d car ried u n a nim o u s ly.
M oved b y Ora z e m, seconded b y Goodman, to direct City s ta ff to modify Table 29.703(2) to inc lude
the use of a former s c hool building a s an adaptive re use wi th the a pproval of the City Council, and
to add the phra se “or as s pe c ifie d in an Adaptive Reus e Plan approve d b y the City Council” at the
en d o f S e c tio n 29 .7 0 0 (3 ) R es id e n tia l D e n sity.
V o te on M o tio n : 6-0 . M o tio n declare d carried u n a n im o u sly.
OLD AMES MI DD LE S CHOOL MAS TE R P LA N P ROCE SS: C ity Planner Karen M arr en
explained tha t two applications for re z oning two parc e ls of land, owned by Bre c ke nridge Group, have
been submitted to the City. Both p ropertie s w e re pre viously owned by the Ames Community School
D istrict, and the d evelop er w ishes to rezon e the p rop erties to b uild stud ent hou sing. M s. M arren
recalled that, at the A pril 9 m eeting, the C ou ncil d eterm ined that a M aster Plan sho uld b e sub m itted
an d in clu d e s p e c ific in fo rm atio n as id e n ti fie d in th e m o tio n . T h e C o u n c il als o re q u e ste d th at s ta ff
com e up w ith a process, includ ing a tim e fram e, for the develop m ent criteria and m etho ds to be used
fo r th e M a ster P la n .
Ac c ording to M s . M a rr e n, Cit y staff h osted a gr ou p meeting that included Scott Renaud , FOX
Engineering and Brian T orre si, Attorney, repre senting the Bre c ke nridge Group; Cathy Brown,
representing Iow a State U niversity; and representatives of the C ollege C reek/O ld A mes M idd le
Sch oo l N ei ghborhood As sociation, to d iscus s a proc e ss for development of the M a ster Pla n. Th e
process that was discussed and agreed up on includ es a m inim um of fou r design ch arette meetings,
w h ich w o u ld h elp fo cu s the d esign o f the M aster P lan an d iden tify at w h at step in th e p roc ess certain
concerns can be addre ss e d. At the fourth me e ting, the developer will pre sent a full M as te r Pla n to the
neighborho od grou p for final com me nt. M s. M arren s a id that t hey are a ntic ipating a 6- to 8 -week time
fra m e , d e p e n d in g o n av a ila b ility o f th e d iffe ren t p artie s.
C ou ncil M em bers Orazem and Larson said that they are pleased w ith the prop osed m eeting structure.
Th ey com m end ed all parties for their w illingness to p articipate in the process.
M oved by Goodman, seconded by W acha, to approve the proposed M as te r Pla n p roces s, atte mpting
as mu ch as po ssible to co m plete the p rocess in tw o m on ths.
V o te on M o tio n : 6-0 . C a rr i e d u n a n i m o u sly.
W AI V ER OF S UBDIV I S I ON REGULATI ONS F OR 56 72 2 24 1 STREET: Pla nner Anders onST
exp lained that the prop erty ow ner is prop osing a 2-lot split of app rox im ately 12 acres of land located
wi thin 2 mile s of the corpora te limits of A mes. The owner i s reques t i ng a waiver of the des i gn a nd
im prov em ent stand ards o therw ise applicable in the R ural/Urban Transition Area. M r. Anderson noted
that the City Council has routine l y gr a nte d waiver s of this sort w her e annexation by t he C ity is no t
anticipated in the foreseeable future. In accordance w ith C ity p olicy, the prop erty o w ner has signed
and submitted covena nts tha t run wi th the la nd.
M oved by Goodman, seconded by W acha, to a dopt RESOLUTION NO. 13 -219, ther e by approving
the requ est to w aive the C ity’s d esign and infrastructure stand ards for subd ivision s for the p rop osed
tw o -lo t sub d ivisio n at 56 7 2 2 24 1 Street.st
M r. Goodman said that it would b e diffe rent if the re quest wa s to split a single lot into 12. M r. La rs on
add ed that this is an extrem ely im po rtant corner at the en trance into the city of A m es. H e ho pes that
w h a te v e r p la n s are in the w o rk s tak e into ac c o u n t th e im a ge b ein g created fo r th e city.
Roll Call Vote: 6-0. Re solution declare d adopte d u na nimously, s igne d b y the M ayor, and he reby
m ade a po rtion of these M inu tes.
R E QU E S T F OR L A N D U S E P OL I C Y P L A N (L U P P ) A MEN D MEN T F OR A S P E N RID GE
S UBDIV I S I ON, 2 ADDI TION, AT 601 S OUTH 16 S TREET: Plan n er A n d erso n said that thisNDTH
re q u e st is c o n c e rn in g the lan d us e d e sign atio n of the p ro p o s e d A sp en R id ge S u b d iv isio n , 2 nd
Addition. He showe d a loc a tion m ap and explained that the applicant proposes to c ha nge the la nd
use d esignation and zon ing of the m ajority of Lot 3 and all of Lot 4 from H ighw ay-O riented
Comm erc ia l to High-Dens ity R es ide ntia l. Th e applicant also seeks to cha nge the la nd us e des igna tion
of Outlot C from M edium-Dens ity Res ide ntia l to High-Dens ity R e sidential (RH ). The RH z oning
would allow the development of a senior living comple x on a proposed Lot 5 a nd an apa rtment
b u ild in g o n pro p o sed Lo t 4 .
M r. Anders on said that the Council has to d e te rmine w hether it w ants to give formal considera tion
to this reques t for a land us e change , and if so, w he the r the application wi ll be proces sed as a M ajor
or M inor Amen dme nt to the LUPP. A M inor Amendment would follow the tra ditional proc e ss by
going before the Pla nning & Z oning Commis sion for recommendation, followe d by a pu blic hearing
wi th the City Council. A M ajor Amendment would h a ve more oppo rtunity for pu blic input, inc l uding
op en h ou ses and w orksh op s.
Council M e mbe r La rs on s a i d that one of t he prope rties is currently being marketed. Ev e n though the
Council alre a dy knows wha t the property will be, he wants to make sure t ha t in eithe r Amen dme nt
scenario the C ou ncil w ou ld h ave an op po rtun ity to review the site p lan. M ayor C am pb ell said that
s he is c u rio u s a b o u t th e p ro p er t y b ein g mar k e t e d with o u t th e Co u n cil’s ap p r o v a l o f t he LUPP
am en d m en t.
M att R an d all, 4 1 7 S o u th 1 6 Street, A m es, Io w a, said that h e h as all of the p rojec t details an d w illth
be happy to bri ng everything before the Council to re vie w. At this point, he is asking for the
C o u n cil’s ap p rov al to m ak e the ap p licatio n fo r a lan d use ch an ge. W ith regard to M ayo r C am p b ell’s
concern about t he proje c t being ma rketed, he expla ine d tha t no pu rchas e c ontracts have been signe d.
The developer has iden tifie d p e ople in the community who are potential buye rs , with the
understanding tha t ther e is s t i l l a proces s tha t needs to b e followe d. He said that the pr oje c t i s un i que
an d h igh -q u ality.
M r. Larson said that, as lon g as it is no t affecting the C ou ncil’s ability to u ltim ately see the p roject
again, he h as n o prob lem w ith proc ess ing it as a M ino r A m en d m en t. U p o n b ein g q u estio n ed by M r.
Larson , M r. R and all ind icated that h e d oes no t an ticipate adjusting the zoning bo un daries in this area
again.
Shane W right, Villa ge Cooperative, 14 00 Corpora te C enter C urve , Ea ga n, M innesota, expla ine d the
m ark eting proc ess fo r this p rojec t. D u rin g said proc ess , the C ooperative d isco v ered that the re ap p ears
to b e a la rge d e m a n d fo r se n io r h o u sin g in the A m es are a .
City M a na ge r Scha inker re minded the Council tha t the dec ision to approve t he reques t for
conside ration does no t equate to s i t e p l an app r oval. If the Counc i l wa nts to s e e details of the
dev elop m ent, it w ou ld b e mo re app rop riate to d o so du ring the rezon ing process.
M ov ed b y Larson , second ed b y D avis, to ap prov e the re qu est for form al con sideration of a land use
chan ge.
V ote on M otion : 5-0-1. V oting A ye: D avis, Larson , O r azem , Szo pinsk i , W acha. V oting N ay: N on e.
Abstaining du e to a conflict of inter e st: Goodman.
M o v ed by S zo p ins k i to determ ine that the ap p licatio n sh o u ld b e p roc ess ed as a M ajo r A m en d m en t.
M otion fa ile d for lack o f a second.
M ov ed b y D avis, second ed b y Lars on , to d eterm ine that the ap plicati on sho uld b e processed as a
M ino r A m en d m en t. M r. W ach a said tha t the o n ly p eo p le im m ed iately affected a re th e o w n er-
occu pied tow nh om es near the sub ject prop erty; he think s that it fits the m ino r amen dm ent process.
M s. S zo p ins k i said th at th e d iscu ssio n sh o u ldn ’t ju st b e the p eo p le in th e im m ed iate a rea; it sh o u ld
be co m m un ity-w ide.
V o te on M o tio n : 4-1 -1 . V o tin g A ye: D av is, Larso n , O razem , W ach a. V o tin g N ay: Szo p ins k i.
Abstaining du e to a conflict of inter e st: Goodman. M otion de c l a red c a rr ied.
NORTH RIDGE PARKW AY S UBDIV I S I O N FLOO D M I TIGATI ON PROJECT: M un icipal
Engineer Tracy W arne r s ummarized the background of the flood mitiga tion proje c t as deta ile d in the
C ou ncil A ction Fo rm . Sh e said that C ity staff has had sev e ral neighb orho od m eetings and has
d ev elo p ed tw o altern ative s fo r the C ity C o u n cil to co n sid er w ith regard to th is p rojec t. Staff is
reco m m en d ing installation of a new storm sew er syste m a n d m ino r grad ing to d irect floo d w aters
down to the M oore M emoria l Park b a sin.
M r. O razem inq uired a b o u t th e im plication s of the p rop osed plan on neighb oring prop erties. M s.
W a rner said that City staff would d e sign the sys te m to ens ure that the s torm wate r is no t discharging
in to an o th e r n e igh b o rh o o d .
G eo rge C o v ert, 30 0 0 N o rth ridge P ark w ay, A m es, Io w a, ex p resse d ap p reciation fo r the h elp from C ity
staff an d the C o u n cil’s in v o lve m en t. H e b elie v e s th e p rop o sal is reas o n ab le, ach iev ab le, an d w ill
m ake a difference.
M oved by Goodman, seconded by Szopins ki, to dire c t s ta ff to purs ue Al te rnate 2 u sing local funds
iden tified from Storm Sew er U tility Fu nd s and G .O . B on ds an d w ithd raw the F EM A app lication , as
well as direct s ta ff to ente r into an agre e men t with Claps a ddle Garbe r to complete the engineering
des ign work for Alterna te 2.
C ou ncil M em ber W acha than ked M r. C ov ert for h is reasonab le ap proach to this top ic ov er the last
two to three ye a rs . M r. Larson agre e d, and als o thanked City s ta ff for its ti me a nd c on sider a t i on . He
thinks that this pla n has incorporated loc a l knowle dge , is reas onable , and is a win-win.
V o te on M o tio n : 6-0 . M o t i o n d eclar e d car ried u n a nim o u s ly.
AU TH O RIZA TION FOR STA FF TO APPRO V E DN R CO NSTR UC TION PERM I TS: M ov ed
b y D a v is , seco n d ed by Sz o p ins k i, to ad o p t R E S O LU T IO N N O . 1 3 -22 0 , thereb y au tho rizin g E ric
C o w les, C ivil En gin eer II an d Sa rah O k erlun d , C ivil E n gin eer I to assu m e p erm it ap p rov al au tho rity
from the ID N R and to sub sequ ently app rov e con struction permits as requ ested w ithin the app rov al
autho rity ou tlined in the Iow a C od e.
Roll Call Vote: 6-0. Re solution declare d adopte d u na nimously, s igne d b y the M ayor, and he reby
m ade a po rtion of these M inu tes.
OXYG EN ANALYZER S YS TE M FO R U NI T 8 BOI LER: M oved b y Da vis, seconded by
G oo dm an, to ad op t R ES O LU TIO N N O . 13 -22 1, thereby aw arding a c on t ract to P ow er Sp ecialties
of Raytown, M iss ouri, for the Oxyg en A nalyzer System for Unit 8 Boiler in the a mount of
$60,933.15.
City M anager Scha inker no te d that Power Specialties wa s no t the low bidder for this project, and the
ra tio n a le fo r the aw ard of co n tract is d e ta ile d in th e C o u n cil A ctio n Fo rm .
Roll Call Vote : 6-0. Re solution declare d adopte d u na nimously, s igne d b y the M ayor, and he reby
m ade a po rtion of these M inu tes.
S A L E AND IS S UANCE OF GENERAL O BLIGATI ON CO RP ORATE PURP OSE AND
RE FUND I NG BO ND S: Finance D irector D ua n e P itcher said that the 2 01 3/14 bu dget includ es
G en eral O b ligatio n B o n d fu n d ed cap ital im p rov em en t p rojec ts in th e am o u n t o f $2 1 ,0 3 4 ,3 7 0 . C ity
s ta ff also identified outs ta nding bo nds that co uld be r efunded at a s a vings to the City, whic h h a ve
been includ ed w ith the 20 13 bo nd issuan ce.
J on B urm eister, Pu blic F inan cial M anagem ent, 80 1 G rand A ven ue, Su ite 33 00 , D es M oines, Iow a,
rev iew ed the tab u latio n of bids that w as d istribu ted arou n d the d ais, n o tin g tha t th e resu lts w ere
“re m a rk ab le.”
M oved by Davis , seconded by W acha, to a dopt RESOLUTION NO . 13-222, ther e by accepting bids
an d au tho rizin g the s ale an d iss u an ce o f E sse n tial C o rpo rate P u rpo se G en eral O b ligatio n B o n d s in
an amount not to exceed $23,500,000.
Roll Call Vote : 6-0. Re solution declare d adopte d u na nimously, s igne d b y the M ayor, and hereby
m ade a po rtion of these M inu tes.
HEARI NG O N 2013/14 ANNUAL ACTION PLAN FO R COM M UNITY DEVELO P M ENT
B L O C K GRA N T (C D B G ) PR O G R A M: M a yor Ca mpbe ll op e ne d the pu blic hea ring. Housing
C oo rdinator V anessa B aker-Latim er no ted that the 2 01 3 C D B G fun ding allocation s hav e no t been
determ ined ; therefore, the A ction Plan w ill be sub m itted b ased on 20 12 allo cation s. Sh e ind icated
tha t th ey w ill nee d to d ecid e h o w to sp read the ro llo v er ba lan ce if the n u m b ers are still u n k n o w n in
J u ly.
Upon be ing questioned by Council M e mbe r Davis , M s. Baker-Latimer s ta te d that the De pa rtment of
Housing and Urban Development has no t indicated any t imeline as to when funding dete rminations
w ill be m ade.
T h ere bein g n o on e else w is h in g to sp eak , M ayo r C a m p b e ll clo s e d the h e a rin g.
M oved by O razem, sec onded by G oodman, t o adopt R ESOLUTION NO. 13-223, there by approving
t he 20 13 -14 A nnual Action Pla n Program Projects to b e submitted to HUD by or be fore M ay 17 ,
2013.
Roll Call Vote : 6-0. Re solution declare d adopte d u na nimously, s igne d b y the M ayor, and he reby
m ade a po rtion of these M inu tes.
HEARI N G ON POW E R PLANT MAINT ENANCE SE R VIC ES CONTRACT: M ayo r C am p b ell
opened the public hea ring. No one wis he d to speak, and the hearing wa s closed.
M oved b y Davis , seconded b y W acha, to ac c e pt re port of bids and dela y awa rd for the Po wer Pla nt
m ain ten an ce se rvice s co n tract.
V o te on M o tio n : 6-0 . M o t i o n d eclar e d car ried u n a nim o u s ly.
O RD INA NC E AD O PTING W AT ER AND SEW ER RAT ES: M oved by Goodman, s e c onded by
Szo pinsk i, to p ass o n third reading an d ado pt O R D IN A N C E N O . 4 14 4 establishing w ater and sew er
rates.
Roll Ca ll Vote : 6-0. Ordina nc e declare d ado pted unanimous ly, s igne d by the M a yor, and here by ma de
a po rtion of these M inu tes.
O RD INA NC E CO RR EC TING REFER EN CE TO LO CA TION O F DEFI NITIO N O F AD ULT
ENT ERT AINM ENT B US INESS : M o v e d by G o o d m an , seco n d ed b y Sz o p ins k i, to p ass o n third
re a ding and ado pt O RD INA NC E NO. 4145 c orre c ti ng re fe rence in M unicipal Code to refl ect correct
lo catio n o f d efin itio n o f Ad ult En t ertainm ent Businesses.
Roll Call V ote: 6-0. O rdinan ce declared ad op ted u nan im ou sly, signed by the M ayor, and hereby made
a po rtion of these M inu tes.
CO UN CIL CO M M EN TS: M oved by Ora z e m, seconded b y La rs on, to re fe r to sta ff a le tte r from the
S to ry C o u n ty B o ard of Su p erv iso rs regard in g a co m p reh en s iv e rev ie w o f the A m es U rb an Frin ge
P lan , as w ell as th e related letter from G ilb ert M ayo r J o n Po p p . N o tin g tha t th e M ayo r o f G ilb ert
ex p resse d d isinteres t in a co m p reh en siv e re v ie w , C o u n cil M em b er G o o d m an ask ed if the C o u n cil
need s to p roceed w ith this requ est. M r. K ind red said that it takes co ncu rrence from tw o o f the three
entities to proceed with the re vie w.
V o te on M o tio n : 6-0 . M o t i o n d eclar e d car ried u n a nim o u s ly.
M ov ed b y O razem , second ed b y Larson , to refer to staff a letter d a te d M ay 9 from D ean J ensen
regard ing tax ab atem en t fo r R o o sev elt S ch o o l red ev elo p m en t.
V o te on M o tio n : 5-1 . V o tin g A ye: D av is, G oodm an, Larson, Orazem , W ach a. V o tin g N ay: Szo p ins k i.
M otion de c la red ca rrie d.
M oved by Davis , s e c onded b y Goodman, t o re fe r t o sta ff a l e t t e r from ChildSe rve re ga rding ASSE T
allocation s.
V o te on M o tio n : 6-0 . M o t i o n d eclar e d car ried u n a nim o u s ly.
M ov ed b y W acha, second ed b y D avis, to refer to staff a letter dated M ay 9 from residen ts of B urnh am
D rive.
V o te on M o tio n : 6-0 . M o t i o n d eclar e d car ried u n a nim o u s ly.
ADJ OURNM ENT: M oved by Davis to a djou rn the meeting at 10:30 p .m.
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Di a ne R. Voss , City Clerk Ann H. Campbell, M ayor
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E m ily B u rto n , R eco rdin g S ecretary