HomeMy WebLinkAbout~Master - Regular Meeting of the Ames City CouncilMINUTES OF THE REGULAR MEETING OF THE AMES CITY COUNCIL
AMES, IOWA APRIL 23, 2013
The regular meeting of the Ames City Council was called to order by Mayor Campbell at 7:00 p.m. on
April 23, 2013, in the City Council Chambers in City Hall, 515 Clark Avenue. Present from the Ames
City Council were Jeremy Davis, Matthew Goodman, Jami Larson, Peter Orazem, Victoria Szopinski,
and Tom Wacha. Ex officio Member Baker was also present.
PROCLAMATION FOR NATIONAL HISTORIC PRESERVATION MONTH: The month of
May was proclaimed as National Historic Preservation Month. Accepting the Proclamation was Bill
Malone, Historic Preservation Commissioner. Mr. Malone highlighted upcoming events for the
Ames Historic Preservation Commission, including a presentation in May by an expert from
Northeast Iowa on window restoration; “Old is the New Green” preservation and sustainability will
be the topic in June; and in July, a conference on using state and federal tax credits will be held.
PROCLAMATION FOR ARBOR DAY: Mayor Campbell proclaimed April 26,2013, as Arbor Day.
Accepting the Proclamation were Dave Brotherson and Bruce Vance. Mr. Brotherson thanked the
City Electric Services and Public Works Departments for helping to fund the tree-planting efforts.
HISTORIC PRESERVATION AWARDS: Historic Preservation Commissioner Bill Malone
presented Historic Preservation Awards to the following:
1.Significant Achievement in Historic Preservation: Ames Smart Growth Alliance
Accepting the Award on behalf of Ames Smart Growth Alliance were Catherine Scott, Erv
Klaas, Susie Petra, Sue Krall, Sue Ravenscroft, and Pam Sargent. Ms. Scott advised that the
Ames Smart Growth Alliance members had given time and money to advocate for the
rehabilitation and reuse of the Roosevelt Elementary School building. She recognized various
members of the Smart Growth Alliance for their efforts towards that endeavor.
2.Historic Rehabilitation: John Sargent, 917 Burnett Avenue
Mr. Sargent stated that his home had been constructed in 1913. It had been converted to a tri-
plex in the 1940s. After 70 years, it has now been converted back to a single-family residence.
APPOINTMENT OF EX OFFICIO STUDENT LIAISON: Mayor Campbell introduced Alexandria
Harvey, who was being recommended for appointment by the Government of the Student Body as
the City Council ex officio student liaison. Ms. Harvey stated that she is from Texas and is currently
a junior at Iowa State University majoring in Environmental Science and Global Resource Systems.
If appointed, Ms. Harvey would serve for one year.
Moved by Goodman, seconded by Orazem, to adopt RESOLUTION NO. 13-160 approving the
appointment of ex officio student liaison Alexandria Harvey.
Roll Call Vote: 6-0. Resolution declared adopted unanimously, signed by the Mayor, and hereby
made a portion of these Minutes.
Mayor Campbell recognized Sawyer Baker, who had served as the City Council ex officio student
liaison for the past year.
CONSENT AGENDA: Moved by Goodman, seconded by Orazem, to approve the following items on
the Consent Agenda:
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1.Motion approving payment of claims
2.Motion approving Minutes of Special Meeting of April 8, 2013, and Regular Meeting of April 9,
2013
3.Motion approving Report of Contract Change Orders for April 1-15, 2013
4.Motion approving renewal of the following beer permits, wine permits, and liquor licenses:
a.Class C Liquor & Outdoor Service – Perfect Games, 1320 Dickinson Avenue
b.Class C Beer – Swift Stop #2, 3406 Lincoln Way
5.Motion approving Police Department’s application to and participation in Department of Justice
Office of Justice Programs Bulletproof Vest Partnership program
6.RESOLUTION NO. 13-161 approving appointment of Council Member Goodman to Ames Transit
Agency Board of Trustees
7.RESOLUTION NO. 13-162 confirming appointments of GSB Senator Zachary Murrell and
Representative Daniel Rediske to Ames Transit Agency Board of Trustees
8.RESOLUTION NO. 13-163 approving appointment of Deb Thurmond to fill vacancy on Public Art
Commission
9.RESOLUTION NO. 13-164 approving Investment Report for quarter ending March 31, 2013
10.RESOLUTION NO. 13-165 approving Preliminary Official Statement for General Obligation
Corporate Purpose Bonds, Series 2013, and setting date of sale for May 14, 2013
11.RESOLUTION NO. 13-166 approving renewal of Administrative Services Agreement with Delta
Dental of Iowa for dental benefits
12.RESOLUTION NO. 13-167 approving renewal of Agreement with Wellmark BCBS of Iowa for
administrative services, specific and aggregate excess coverage, and network access for health
benefits
13.RESOLUTION ON. 13-168 approving preliminary plans and specifications for 2013/14 Resource
Recovery Process Area Sprinkler System Replacement (Phase I); setting May 22, 2013, as bid due
date and May 28, 2013, as date of public hearing
14.RESOLUTION NO. 13-169 approving preliminary plans and specifications for 2012/13 Downtown
Street Pavement Improvements; setting May 22, 2013, as bid due date and May 28, 2013, as date
of public hearing
15.RESOLUTION NO. 13-170 awarding contracts to RESCO of Ankeny, Iowa, for purchase of
Padmounted Transformers and to Wesco Distribution of Des Moines, Iowa, for purchase of
Overhead Transformers, all in accordance with unit prices and energy losses bid
16.RESOLUTION NO. 13-171 approving renewal of contract with W-S Industrial Services, of Council
Bluffs, Iowa, in an amount not to exceed $151,000 for Power Plant Specialized Cleaning Services,
including Grit Blasting, Hydro-Blasting, Detonation Blasting, and Vac Truck Services
17.RESOLUTION NO. 13-172 approving renewal of contract with Bodine Services of Clinton, LLC,
of Clinton, Iowa in an amount not to exceed $52,000 for Power Plant Specialized Wet/Dry Vacuum,
Hydro-Blast, and Related Cleaning Services
18.RESOLUTION NO. 13-173 approving renewal of contract with ChemTreat, Inc., of Glen Allen,
Virginia, in an amount not to exceed $224,000 for Chemical Treatment Services and Supplies for
Power Plant
19.RESOLUTION NO. 13-174 approving renewal of contract with Diamond Oil Company of Des
Moines, Iowa, in an amount not to exceed $642,000 to supply Diesel Fuel to the Power Plant
20.RESOLUTION NO. 13-175 approving renewal of contract with Tri-City Electric Company of Iowa,
of Davenport, Iowa, in an amount not to exceed $180,000 for Power Plant Breaker and Relay
Maintenance
21.RESOLUTION NO. 13-176 approving renewal of contract with Air Hygiene of Broken Arrow,
Oklahoma, in an amount not to exceed $90,500 for Emissions Testing for Steam Electric Plant and
Combustion Turbine Generator
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22.RESOLUTION NO. 13-177 approving renewal of contract with Waste Management of Ames in the
amount of $.3941/mile/ ton for Hauling and Related Services from Resource Recovery Plant to
Boone County Landfill
23.RESOLUTION NO. 13-178 approving completion of Squaw Creek Pedestrian Bridge
24.RESOLUTION NO. 13-179 approving completion of Flood Damage - Squaw Creek Bank Erosion
Projects (north of Stuart Smith Park and near 326 North Riverside Drive)
Roll Call Vote: 6-0. Resolutions/Motions declared adopted/approved unanimously, signed by the
Mayor, and hereby made a portion of these Minutes.
PUBLIC FORUM: No one spoke during this time.
5-DAY LICENSES FOR OLDE MAIN BREWING COMPANY: Moved by Davis, seconded by
Orazem, to approve:
a.Special Class C Liquor at St. Thomas Aquinas Church, 2210 Lincoln Way
b.Special Class C Liquor & Outdoor Service at Reiman Gardens, 1407 University Boulevard
Vote on Motion: 6-0. Motion declared carried unanimously.
CLASS C LIQUOR LICENSE & OUTDOOR SERVICE FOR BRICK CITY GRILL: Moved by
Davis, seconded by Orazem, to approve a Class C Liquor License & Outdoor Service for Brick City
Grill, 2704 Stange Road.
Vote on Motion: 6-0. Motion declared carried unanimously.
SUMMERFEST IN CAMPUSTOWN ON JUNE 8, 2013: Kim Hanna, Director of the Campustown
Action Association, and Liz Jeffrey, Event Chair for Promotions for the Campustown Action
Association, were present. Ms. Hanna advised that this would be the third year for Summerfest in
Campustown. Ms. Jeffrey named a few of the wide variety of activities that will occur during the
event. She referred anyone who was interested in registering for the 5K run or seeing what other
activities will be offered to the Website: AmesCampustown.com
Moved by Davis, seconded by Larson, to adopt/approve the following:
a.RESOLUTION NO. 13-180 approving closure of 200 block of Welch Avenue and Welch Lot
T from 7:00 a.m. to 11:00 p.m.; and waiver of parking meter fees, electricity use, and Blanket
Vending Permit fee
b. Motion approving Blanket Temporary Obstruction Permit
c.Motion approving Blanket Vending Permit
d.Motion approving 5-Day Class B Beer Permit & Outdoor Service
Council Member Wacha expressed concerns that a police officer will not be hired to oversee the
beer garden. He was willing to support the motion based on there not being any issues last year;
however, if there are issues this year, he expressed his recommendation that an officer be present
in the future.
Roll Call Vote: 5-0-1. Voting aye: Davis, Larson, Orazem, Szopinski, Wacha. Voting nay: None.
Abstaining due to a conflict of interest: Goodman. Resolution/Motions declared adopted/approved,
signed by the Mayor, and hereby made a portion of these Minutes.
OKTOBERFEST ON OCTOBER 12 AND 13, 2013: Cari Hague, Main Street Cultural District
(MSCD) Director; Terry Stark, 2013 MSCD President; and Bill Malone, Committee Chair for
Oktoberfest, were present. Ms. Hague said that the event will be expanded this year due to its
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success last year; it will be a day-long festival to showcase the Downtown District. Mr. Stark
described some of the musical entertainment that would be offered.
Moved by Davis, seconded by Szopinski, to adopt/approve the following re q u e sts fro m the M ain
Stre e t Cultural D is tric t for O ktober fest on Sa turday, O ctober 12 , and Sunday, O ctober 13 :
a .R ESO LU TIO N NO . 1 3-18 1 app r ov ing closure o f M a in Street from Ke llog g to D ou gla s from
10 :00 a.m . to 2 :00 a.m ., including closu re of 46 parking spaces; and w aiver of fees for B lank et
V e nding Pe r m it, m eter cos ts for par king space closure s, and cos ts for use of ele c tric ity in the 20 0
block
b .M o tio n ap p ro v ing B lan k e t T e m p o ra ry O b stru ctio n P e rm it an d B lan k et V e n d ing P e rm it
c.M otion app rov ing 5-day C lass B B eer P erm it & O utdoo r S ervice (pen ding d ram sho p insu r ance
cov erage)
Council Member Wacha expressed concerns that a police officer will not be hired to oversee the
beer garden.
Roll Call Vote: 6-0. Resolution/Motions declared adopted/approved unanimously, signed by the
Mayor, and hereby made a portion of these Minutes.
C O N T R A C T F O R H U M A N S E R V IC E S W IT H L U T H E R A N S E R V IC E S IN IO W A (L S I):
A ssista n t C ity M a n a g e r M e lissa M u n d t to ld th e C o u n cil th a t d u rin g th e staff tran sitio n in the C ity
M anag er’s O ffice, it h ad b een d iscovered that L S I h ad n ot sub m itted its 20 12 /13 con tract. L S I had
requ ested re im bu rsem ent for C risis Interven tion and C risis C hildcare S ervices f rom the C ity, w hich
triggered the re view of docum e nts a nd re ve a led tha t the contr a c t had not been re turne d. If approved,
th e co n tract for F Y 2 0 1 2 /1 3 w o u ld allo w L S I to sub m it req u ests to d raw do w n fu n d s fo r th e en tire
pe riod fr om July 1 , 20 12, to June 30 , 20 13.
M oved by D avis, s e c onded by W a c ha , to a dopt RE SO LU TIO N N O . 13-182 a pproving the 2012/13
Contract for Human Services with Lutheran Services in Iowa.
Roll Call Vote: 6-0. Resolution declared adopted/approved unanimously, signed by the Mayor, and
hereby made a portion of these Minutes.
REQUEST FOR ADDITIONAL 2013/14 FUNDING FOR ACCESS SHELTER: The Council was
advised by Mayor Campbell that Item No. 34 had been pulled by staff.
PURCHASE OF SCULPTURE FOR INTERMODAL FACILITY: Allison Sheridan and Greg
Fuqua, Co-Chairs of the Public Art Commission, were present. Ms. Sheridan explained that the
Transit Agency had approved using $39,000 of the Federal Transit Administration (FTA) funding
allocation to purchase Power Tennis, a piece of artwork by internationally renowned sculptor Bill
King. The artwork will be placed to the east of the Intermodal Facility. Public Arts Commission
funds in the amount of $3,500, which were carried over from its 2012/13 budget, will be used for
installation costs. At the inquiry of Council Member Goodman, Transit Director Sheri Kyras
explained that various expenditures had been made from the Federal Transit Administration funding
allocated to the Intermodal Facility; those items, which includes the artwork, will deplete the federal
funding.
Council Member Wacha noted that the FTA strongly encourages artwork at facilities that have been
built with FTA funding.
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Moved by Larson, seconded by Goodman, to adopt RESOLUTION NO. 13-183 approving the
purchase of the “Power Tennis” sculpture from William King for purchase of artwork for Intermodal
Facility.
Roll Call Vote: 6-0. Resolution declared adopted/approved unanimously, signed by the Mayor, and
hereby made a portion of these Minutes.
2012/13 NEIGHBORHOOD ART ACQUISITION PROGRAM SCULPTURE SELECTIONS:
Mary Ann Lundy and Greg Fuqua, representing the Public Art Commission, described the three
sculptures being recommended for purchase and named the neighborhoods that will receive them.
Moved by Szopinski, seconded by Goodman, to adopt RESOLUTION NO. 13-184 approving the
purchase of the of the following 2012/13 Neighborhood Art Acquisition Program sculpture
selections:
1.Barbara’s Portal by Jaak Kindberg to be placed at Ontario and California in West Ames near
the CyRide bus stop turn-around
2.Walker 1.0 by John Brommet to be placed at Bloomington Road and Fletcher Avenue at the
entrance to the Stone Brooke Neighborhood
3.Hatching Sprout by Michael Sneller to be placed at Teagarden Park in South Ames
Roll Call Vote: 6-0. Resolution declared adopted/approved unanimously, signed by the Mayor, and
hereby made a portion of these Minutes.
STAFF REPORT ON REPLACEMENT OF COMMON LOT LINE SHARED GARAGES: City
Planner Karen Marren recalled that at its March 26, 2013, meeting, the City Council had referred
to staff a letter dated March 4, 2013, from Jeff Bryant, who owns property at 220 and 224 S.
Riverside Drive. In that letter, Mr. Bryant requested that the City consider a zoning amendment to
allow the replacement of existing shared garages with no side-yard setbacks. He wanted to replace
an existing common lot line shared garage between his two properties that did not meet the current
setbacks required for private garages and accessory buildings. The two homes were built in the
1920s. According to Ms. Marren, Mr. Bryant wishes to remove the existing 18' x 18' garage and
replace it with a 26' x 30' garage. A variance from the Zoning Board of Adjustment was requested
in July 2009 by Mr. Bryant; however, it was denied because the Board could not find that the
replacement met the criteria for the variation. The Board ruled that there was no unique
circumstance or a hardship.
Ms. Marren noted that there are several other properties in Mr. Bryant’s neighborhood that either
have a shared garage or shared driveways. The current requirements for private garages and
accessory buildings found in Ames Municipal Code Section 29.408(7) were outlined by Planner
Marren. She pointed out concerns that City staff had about common lot line shared garages. Ms.
Marren said that if the Council would choose to allow common lot line shared garages, staff would
recommend that the following limitations be considered as part of a text amendment:
1.Shared common lot line garages and accessory structures should only be permitted for lots in
which an existing common lot line garage or accessory structure exists or on lots where
substantial proof can be submitted showing that a shared common lot line garage or accessory
structure had previously existed.
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2.The structure should not be allowed in the front yard or within the side-yard setback adjacent
to the public right-of-way in the case of corner lots.
3.In the case of a corner lot, a garage or accessory building should be set back a minimum of 25
feet from the abutting streets.
4.A detached garage or accessory building on a lot with a one-story principal building should not
exceed the height of the principal building.
5.Detached garage or accessory buildings on a lot with a principal building that is taller than one
story should not exceed 80% of the height of the principal building or 20 feet, whichever is
lower.
6.The structure should not exceed a maximum of 1,200 square feet shared between the two
properties.
7.The cumulative garage door width should not exceed 18 feet per lot. Doors less than eight feet
in width, such as for lawn and garden equipment, would be exempt from this requirement.
Council Member Larson acknowledged that, in this case, one person owns both parcels of land that
share the garage. He asked how it would work if there were two different property owners sharing
the garage, especially in regards to maintenance. Acting Planning and Housing Director Bob
Kindred pointed out that there any many shared garages that have existed for decades, so apparently,
the two parties have made arrangements to cover insurance, taxes, and maintenance. Acting City
Attorney Judy Parks explained that explicit covenants may exist between the property owners;
however, the City had not been involved in that arrangement due to it being private ownership. If
this moves forward, Ms Parks said that she would like to consult with a real estate attorney to see
what needed to be included in any agreement between the parties who would be sharing the garage.
City Council Member Larson pointed out the importance of having both property owners agree to
any changes and asked that any text amendment include the requirement for both parties to formally
agree to those changes. Council Member Goodman disagreed in that it had not been an issue in the
past decades, and he did not see a need for the City to get involved in the private arrangement. Ms.
Parks confirmed that no issues had been brought to the City’s attention in the past. Mr. Larson noted
that the current City Code does not allow demolition and rebuilding of any shared garage. He
preferred that, in the case of demolition and reconstruction of a shared garage, it be required that
both parties sign the application and agree to be bound by certain conditions.
Jeff Bryant, 220 South Riverside, Ames, owner of the properties in question, said that he knew of
one shared garage being torn down and rebuilt in 1991. He advised that there was a Maintenance
Agreement between the two owners outlining the responsibilities of each property owner.
Moved by Goodman, seconded by Orazem, to direct staff to prepare a text amendment pertaining
to common lot line shared garages including limitations numbered 1-7, as outlined above.
Vote on Motion: 6-0. Motion declared carried unanimously.
Moved by Orazem, seconded by Goodman, to amend the motion to include the requirement that
there be an agreement between the two owners on the reconstruction of, maintenance of, and shared
costs for the garage and that evidence of such an agreement be shown to City staff.
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Vote on Amendment: 6-0. Motion declared carried unanimously.
Vote on Motion, as Amended: 6-0. Motion declared carried unanimously.
SMART ENERGY REBATE TO MCFARLAND CLINIC: Representing Electric Services were Steve
Wilson, Energy Services Coordinator, and Brian Trower, Assistant Electric Services Director. Mr.
Wilson noted that McFarland Clinic had gone “above and beyond” Code requirements when
building its new facility at 121 E. 12 Street when it installed a geothermal heating and coolingth
system, rather than a standard electric heating and cooling system.
Moved by Wacha, seconded by Davis, to adopt RESOLUTION NO. 13-185 authorizing a Smart
Energy rebate payment to McFarland Clinic for $45,290.
Roll Call Vote: 6-0. Resolution declared adopted/approved unanimously, signed by the Mayor, and
hereby made a portion of these Minutes.
LIBRARY RENOVATION AND EXPANSION PROJECT: Assistant City Manager Bob Kindred
provided the background of this item, which originally came before the City Council on March 26.
At that meeting, the item was tabled after the Historic Preservation Commission Chairperson Sharon
Wirth had expressed concern over the removal and replacement of the windows in the historic
portions of the building and that the changes might jeopardize a future listing of the Library on the
National Register of Historic Places. The Council had directed that the Library Board of Trustees
and the Historic Preservation Commission meet to discuss the concerns.
According to Mr. Kindred, the Library Board of Trustees and the Historic Preservation Commission
met on April 11. He gave a summary of the meeting as well as subsequent discussions that had been
held on April 22 and on this date, including a tour of the building by the State Historic Preservation
Office (SHPO). The Council was also updated on steps that had been taken after the joint meeting.
Mr. Kindred advised that the Library Board of Trustees, on April 18, had stated that, while they did
not wish to negatively impact the possibility of a listing on the National Historic Register and are
willing to consider preservation of the wood windows if that is the only factor that would impact the
National Register, they did not support changes to the plans regarding other historic elements, such
as the skylights and north exterior stairs and planter.
It was explained by Mr. Kindred that the State Historic Preservation Office (SHPO) had, on April
22, 2013, apprised the Trustees about state and federal historic tax credits that may be possible if
the Library were listed on the National Register. The City and the Library could enter into a contract
with the Friends of the Ames Public Library to apply for those credits, which would qualify for a
25% state rebate on all the costs for restoring the northern-most historic part of the building. Also,
a federal rebate could equate to 20%. Representatives of SHPO had also stated that retaining the 60
historic windows (1904, 1907, and 1940's portion) was crucial to the Library’s potential of being
listed on the National Register; if the windows were removed and replaced, it would jeopardize any
future listing. SHPO representatives had advised that the skylight and the “knee-walls” would add
incremental value to a Register nomination; however, might not be critical elements.
Council Member Larson expressed frustration that the Library Board of Historic Preservation
Commission had not spoken with representatives of SHPO two years ago. He acknowledged that
it is time-consuming and detailed, but worth it to receive a 45% rebate.
Assistant City Manager Melissa Mundt advised that the Library’s Building Committee had met
concerning the Historic Treatment Specialist. It had been suggested that the Specialist be pulled
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from the purview of the general contractor (Samuels Group, et al) and be handled separately by the
Library Board of Trustees. According to Ms. Mundt, the Library’s Construction Advisor Brad
Heemstra had advised that notice should be given to the Samuels Group that the window component
would be removed from the contract. The window component then could be dealt with separately
by the Library Board and Samuels could continue with its time line for the remainder of the project.
A variety of Change Orders would need to be generated including for the contract with the Samuels
Group, the abatement services contract, and the contracts with the Construction Advisor, architects,
and the Historic Treatment Specialist. Ms. Mundt asked the Council to provide direction to the
Library Board regarding the importance of the Library being listed on the National Register of
Historic Places, the importance of qualifying for the potential tax credits, what to do with the
skylight and north stairway entrance, and Historic Treatment Specialist.
Kevin Stowe, President of the Library Board of Trustees, and Trustee Al Campbell were present.
Mr. Stowe read a prepared statement from the Library Board. In summary, he advised that the
Library project was now at a critical juncture, with contracts in place and construction moving
forward, and it cannot withstand delays. Mr. Stowe said that the Board of Trustees had requested
the removal of the requirement for a Historic Preservation Specialist for the Library Renovation
Project. He emphasized that the library project was never intended to be an historic preservation
project, and if it were, discussions needed to be held long ago. There are at least five different
contracts that would be impacted if the project were now to be considered as an historic preservation
project. To do so now would result in time delays and extra costs. It was reiterated by Mr. Stowe that
the Library Board of Trustees did not believe that there is a need for an Historic Treatment
Specialist. They also do not support changes to the plans regarding other historic elements, such as
the skylight and north exterior stairs and planter. Mr. Stowe noted that the contract for the project
already provides language to ensure that the work done on the 1904/1940 portions of the building
will be done with appropriate care for the historical elements. He advised that the Building
Committee did not see secured value in the possibility of a tax rebate. That Committee will be
meeting on May 1, 2013, to consider any additional information that comes to light between now
and then concerning the windows, skylight, exterior stairs, and other building items. The Committee
will then report to the Board of Trustees at a Special Meeting. Mr. Stowe said that he would be
happy to report back to the City Council at its meeting on May 14, 2013, if so desired.
Mr. Stowe asked the Council to remove the requirement for an Historic Treatment Specialist from
the contract. He also asked the Council to advise the Board now if it wished the project to be
pursued as an historic preservation project. Brad Heemstra, Integrity Construction, Construction
Manager for the Library, again indicated that the requirement for an Historic Treatment Specialist
was put in the specifications in error by the architect. He advised that he does not have a specific
cost breakdown for the portion of the Samuels Group contract that are associated with the 1904/1940
building; that would have to be estimated. Mr. Stowe pointed out that if the windows, skylight, and
steps were to be renovated according to historic preservation guidelines, the Library still might not
be listed on the Register, which would then nullify any credits. If the State decides the addition does
not compliment the original structure, it would not be eligible for listing on the Register.
Council Member Larson expressed his opinion that “the boat has sailed;” there is not time to do
what is being contemplated right now. It is not known without doing a lot of investigation what the
odds are of getting the approval that will cost-justify; it is too late in the process. Citing his personal
experience with another project, Mr. Larson said that the idea that you can’t get on the National
Register if you replace an old window is incorrect. He also pointed out that an Historic Treatment
Specialist would work with SHPO to ensure that any replacement window meets the criteria.
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Mr. Stowe pointed out that there is a significant difference between a preservation project and a
project that is designed to honor the historic character of the building. The plan of the Library Board
was always the latter, and there are a lot of items in the contract documents that would make the
renovated building look like it did in 1904, 1907, and 1940 and would honor the historic character.
Bill Malone, speaking on behalf of the Historic Preservation Commission (HPC), advised that the
application for the National Registry was actually finished and ready to file; however, the Library
Board had asked HPC to stop the procedure because it feared what that would mean for the
renovation project. Mr. Stowe explained that, in 2009, the Library Board had been told that the
application was being worked on by three ISU students. The Board had many meetings as to the
location of a new library, held meetings with the HPC, and had a presentation by SHPO.
Moved by Wacha, seconded by Davis, to bring the topic of Change Order No. 1 off the table (from
March 26, 2013).
Vote on Motion: 6-0. Motion declared carried unanimously.
Moved by Wacha, seconded by Davis, to adopt RESOLUTION NO. 13-186 approving Change
Order No. 1 with A&P/Samuels Group deleting Subsections 1.3A, 1.4A, 1.4B, 1.4C, 3.5A, 3.5B,
3.6A, and 3.6B of Section 01 3591 pertaining to hiring an Historic Treatment Specialist (Tabled
from March 26, 2013).
Council Member Szopinski stated that she would like to make a friendly amendment that the motion
include the understanding that the position would be moved to be under the purview of the Board
of Trustees. Council Member Wacha said that he would not accept that as a friendly amendment.
Council Member Larson said that he was very sensitive to the timing of the project. Council
Member Goodman advised that he was not willing to compromise the success of the project to
include historic preservation.
Roll Call Vote: 6-0. Resolution declared adopted/approved unanimously, signed by the Mayor, and
hereby made a portion of these Minutes.
Moved by Goodman, seconded by Larson, to direct the Library Board of Trustees to determine the
costs and impacts in timing and report to the City Council on May 14, 2013, about the opportunity
to meet the additional elevated expectations that could eventually lead to an National Register
listing.
Vote on Motion: 5-1. Voting aye: Davis, Goodman, Larson, Orazem, Szopinski. Voting nay:
Wacha. Motion declared carried.
DROUGHT OPERATIONAL RESPONSE PLAN AND CONCEPTUAL REVISIONS TO
WATER RATIONING ORDINANCE: Water and Pollution Control Director John Dunn advised that
in preparation for future drought events, staff was reviewing all aspects of the City’s response
program in order to be optimally prepared. He noted that the only time rationing had ever been
implemented was during the drought of 1976-77.
Lyle Hammes, Water Plant Superintendent, provided an overview of the Drought Management Plan.
He explained the four conditions: Awareness, Preparedness, Watch, and Alert that could lead to
instituting the Water Rationing Ordinance. Assistant Water and Pollution Control Assistant Director
Steve DuVall reviewed the current Water Rationing Ordinance and reasons to review it. The
proposed Ordinance and rationing rate structure were detailed. It was noted that if Council direction
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was so given, staff would develop the actual ordinance language to be brought back to the Council
for approval.
Moved by Goodman, seconded by Wacha, to direct staff to bring back a proposed revised Water
Rationing Ordinance to Council on May 14, 2013.
Vote on Motion: 6-0. Motion declared carried unanimously.
HEARING ON 2012/13 CYRIDE ROUTE PAVING IMPROVEMENTS (LINCOLN WAY
FROM FRANKLIN AVENUE TO HAYWARD AVENUE): The public hearing was opened by
Mayor Campbell. No one asked to speak, and the hearing was closed.
Moved by Davis, seconded by Orazem, to adopt RESOLUTION NO. 13-187 approving final plans
and specifications and awarding a contract to Manatt’s, Inc., of Ames, Iowa, in the amount of
$649,697.97.
Roll Call Vote: 6-0. Resolution declared adopted/approved unanimously, signed by the Mayor, and
hereby made a portion of these Minutes.
HEARING ON 2013/14 RESOURCE RECOVERY PRIMARY SHREDDER REPLACEMENT
PROJECT - PHASE II: NO. 1 MILL REPLACEMENT: Mayor Campbell opened the public
hearing.
Public Works Director John Joiner advised that one bid was received; however, the bidder did not
include a Bid Bond, so the bid was declared unresponsive. There was also one other potential prime
contractor at the bid opening who expressed interest; however, they were unable to secure an
electrical subcontractor in time to meet the bid due date. A third potential prime contractor at the
bid opening was also not to get all the information together in time to submit the bid. If directed by
the City Council, staff would have conversation with potential prime contractors with the
subcontractors and have plans and specifications back to the Council in May with the goal to
coordinate with the planned electric outage in November.
The Mayor closed the hearing after no one else came forward to speak.
Moved by Goodman, seconded by Davis, to accept the report of bids and direct staff to re-bid the
project.
Vote on Motion: 6-0. Motion declared carried unanimously.
HEARING ON VACATING UTILITY EASEMENTS FOR 4118 APLIN ROAD: The Mayor
opened the hearing. There being no one asking to speak, the hearing was closed.
Moved by Wacha, seconded by Goodman, to adopt RESOLUTION NO. 188 approving the vacating
of utility easements for 4118 Aplin Road.
Roll Call Vote: 6-0. Resolution declared adopted/approved unanimously, signed by the Mayor, and
hereby made a portion of these Minutes.
WATER AND SEWER RATE ORDINANCE: Moved by Goodman, seconded by Wacha, to pass on
second reading the Water and Sewer Rate Ordinance.
Roll Call Vote: 6-0. Motion declared carried unanimously.
11
ORDINANCE CORRECTING REFERENCE IN MUNICIPAL CODE TO REFLECT CORRECT
LOCATION OF DEFINITION OF ADULT ENTERTAINMENT BUSINESS: Moved by
Goodman, seconded by Szopinski, to pass on second reading an ordinance correcting the reference in
the Municipal Code to reflect the correct location of the definition of adult entertainment business.
Roll Call Vote: 6-0. Motion declared carried unanimously.
COUNCIL COMMENTS: Moved by Orazem, seconded by Larson, to refer to staff for a report on
a possible ordinance that would allow the demolition of a garage that is in disrepair and rebuilding
of the same garage on undersized lots, which is currently prohibited by a current ordinance.
Vote on Motion: 6-0. Motion declared carried unanimously.
Moved by Davis, seconded by Goodman, to refer to staff for a memo the letter from Matt Randall
pertaining to Aspen Ridge
Vote on Motion: 6-0. Motion declared carried unanimously.
Moved by Davis, seconded by Goodman, to refer to staff the request dated April 9, 2013, from Mid-
Iowa Community Action to move funding from Family Development into Emergency Food.
Vote on Motion: 6-0. Motion declared carried unanimously.
Moved by Larson, seconded by Wacha, to refer to staff the letter from Mark Gannon pertaining to
a Minor Subdivision of his property located at 56722 - 241 Street in Story County.st
Vote on Motion: 6-0. Motion declared carried unanimously.
Council Member Davis asked for an update from staff to be e-mailed to the Council regarding the
completion of the screening of balconies at 119/127 Stanton.
CLOSED SESSION: Moved by Davis, seconded by Larson, to hold a Closed Session, as provided by
Section 21.5(1), Code of Iowa, to discuss appointment of the City Attorney.
Roll Call Vote: 6-0. Motion declared carried unanimously.
Moved by Larson, seconded by Davis, to direct the Mayor to extend an offer of employment to Judy
K. Parks for the position of City Attorney with a starting salary of $120,000 per year until June 30,
2014, then to be adjusted on July 1 of each fiscal year thereafter based on a performance reviewst
by the City Council; the benefits package that she currently receives; with residency required to be
within the City of Ames; and if accepted, the start date to be April 24, 2013.
Roll Call Vote: 6-0. Motion declared adopted unanimously.
ADJOURNMENT: Moved by Davis to adjourn at 9:50 p.m.
_____________________________________________________________________
Diane R. Voss, City Clerk Ann H. Campbell, Mayor