HomeMy WebLinkAbout~Master - Special Meeting of the Ames City Council 02/19/2013M INUTE S OF T HE S P ECIAL M EE TING
O F T H E A M E S C IT Y C O U N C IL
A M E S, IO W A FE B R U A R Y 19 , 20 13
The A m es City Council m et in specia l se ssion at 10:19 a.m . on the 19 da y of Fe bruar y, 20 13, in theth
C ity C o u n c il C h a m b ers in C ity H all, 5 1 5 C lark A v en u e, p u rsu a n t to law w ith M ay o r A n n C am p b e ll
p re sid ing an d C o u n c il M em b e r Ja m i L arso n p re se n t. Since it was impractical for all Council members
to attend in person, Council Members Jeremy Davis, Matthew Goodman, Peter Orazem, and Tom
Wacha were brought in telephonically. T he telephonic connection w as lost w ith C ouncil M em ber
O r a z e m at 10 :30 a .m . Council M em be r V ic toria Sz opins ki and E x officio M em b er S aw y er B ak er w ere
ab sen t.
2 0 1 3 CITY HALL RENOVAT I ON: C ity M anag er Steve Sch aink er reca lled that bids had been
receiv ed an d rejected tw ice on the initial project, w hich included reno vation of the en tire Po lice
D ep artm ent and the b asem ent in C ity H all. T he scop e of the p r oject w as then redu ced and new
p lan s are read y for ap p rov al. T h e p roject no w in clud es th e E m erg en cy O p eratio n s C en ter (E O C ),
P o lic e D isp atch , P o lice R e c o rd s, e v iden ce sto rag e, an d se v e ral office s in the P o lic e D e p a rtm e n t.
M r. Schainker brought the atte ntion of the Council to the pe na lty c laus e no w c ontained in the pla ns
a nd specif ications. He noted that the a ddition of liquida ted d a m ages w as recom m ended b y the
a rchite c t to p r otect the C ity from a po ssible reduction in g rant funding. The project m ust be
com pleted b y O ctob er 2 9, 20 13 , o r liqu idated d am ages w ou ld be assessed. M r . S chaink er further
e xplained that the proje c t m ust be com pleted b y 2 013; if it is no t, gra nt funds w ill no t pay for the
item s no t yet com pleted. Flee t S ervices D irector P aul H ind eraker no ted that liqu idated d am ages
of $1 ,00 0/day after O ctob er 29 , 20 13 , w ou ld be assessed to the co ntractor. C ity M anag er Sch aink er
a ls o n ote d that it w as pos sible tha t the a m ount of liquidated dam ages that to be a ssess e d would not
c ove r all the loss in fe de ral gra nt funds should the projec t not be com ple ted by the O ctober 29,
20 13 , dead line.
C ouncil M em be r Larson sa id he w ould re c om m e nd re m oving the liquida ted d am a ge s po rtion of
the pla ns and spe c ific a tions. H e belie ve s tha t it m a y d e tra c t good com panies f r om bidding the
p ro jec t.
M oved by Larson, seconded b y Davis, to direct that the penalty cla use be str icken from the pla ns
a n d sp ecificatio n s..
V ote on M otion: 4-0. M otion de c lare d carried u na nim ously.
M oved b y W acha, seconded by Lar son, to a dopt RE SO L U T I O N N O . 13 -061 a pproving the
prelim ina ry p la ns and spe c ific a tions for the 2013 C ity H all R enovation project; s e tting M a rch 2 0,
2 0 1 3 , as th e b id du e d a te a n d M arc h 2 6 , 2 0 1 3, as the d a te o f pu b lic h earing an d aw a rd o f co n trac t.
R oll Call V ote : 4-0. R esolution declar e d adopted unanim ously, s igned by the M a yor, and he reby
m ad e a p o rtio n o f th ese M in u tes.
ADJOURNMENT: Moved by Larson to adjourn the meeting at 10:28 p.m.
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D iane R. V oss , Ci ty Cle rk A nn H . Campbe ll, M a yor