HomeMy WebLinkAbout~Master - Special Meeting of the Ames City Council 01/15/2013M INUTE S OF T HE S P ECIAL M EE TING
O F T H E A M E S C IT Y C O U N C IL
A M E S, IO W A JA N U A R Y 15 , 20 13
The A m es City Council m et in spe c ial s e ssion at 5:15 p .m . on the 15 day of January, 20 13, in theth
C ity C o u n c il C h a m b ers in C ity H all, 5 1 5 C lark A v en u e, p u rsu a n t to law w ith M ay o r A n n C am p b e ll
p resid ing an d th e follow ing C ou n cil m em b ers presen t: Jerem y D av is, Jam i L a rso n , V icto ria S zo p in sk i,
and T om W acha. E x officio M em ber Saw yer B aker w as also present. C ou ncil M em ber P eter O razem
ar riv e d at 5 :1 8 p .m. C o u n c il Me mb er Ma tth ew Go o d man a rr iv ed at 5 :3 0 p.m.
M ayo r C am pb ell ann ou nced that the p r im ary pu rpo se of this m eeting w as to co ncen trate on the five-
year Capita l Im provem ents Plan. H ow e ve r, the Council fir stly n e e de d to ta ke ac tion on tw o item s of
b u sin ess.
E A S E M E N T S IN T H E S T R E E T S O F N O R T H G R A N D S U B D IV IS IO N : M o v ed b y D av is,
seco n d ed by W ach a, to ad o p t R E S O L U T IO N N O . 1 3 -0 1 7 settin g the date o f p u b lic h earing to
vacate eas e m ents in the Streets of N orth Gr a nd Subdivision.
R oll Call V ote:4-0. Res olution declar e d adopte d una nim ously, signed b y the M a yor, and he reby
m ad e a p o rtio n o f th ese M in u tes.
IOW A E CONOM IC DE VEL OPM ENT AU THORITY AP P LICATION F OR F INANCI AL
A S S IS T A N C E F O R 3M: M ove d b y Davis , se c onded by Lars on, to adopt RE SO LU TIO N N O . 13 -
0 1 8 end o rsin g Io w a E c o n o m ic D e v e lo p m e n t A u th o rity ap p lic a tio n fo r finan c ial assistan ce fo r 3 M.
R oll Call V ote :6-0. Resolution de c lare d adopted u na nim ously, signed by the M ayor, and here by
m ad e a p o rtio n o f th ese M in u tes.
Cou n cil Me mb er Ora z e m a rr iv ed at 5 :1 8 p.m.
W O R K S H O P O N T H E 2 0 1 3 -20 1 8 C A P IT A L IM P R O V E M E N T S P L A N (C IP ): C ity M anag er
S tev e S ch ain k e r em p h a siz e d that th e P lan ou tline s th e C ity ’s fu n d ing strateg y fo r m ajo r pu b lic
im prov em ent projects to be com pleted over the n ext five fiscal year s (20 13 /14 -20 17 /18 ). Projected
expenditures in the Plan tota l $2 53,106,184. M r. Sc ha inke r annou nced tha t pu blic input w ill be
tak e n at th e C o u n cil m e e tin g sc h e d u led fo r Jan u ary 2 2 , 2 0 1 3 , an d ag ain at th e fin a l b u d g e t p u b lic
hear ing to b e he ld o n Februa ry 1 2, 20 13.
C ity M anag er Sch ain k er to l d the C ou ncil that he d id n ot recall a tim e w hen the C ity h ad b een
en g ag ed in s o man y imp o rta n t stu d ie s th a t wil l imp ac t th e C ap ita l Imp ro v eme n ts P la n . He
specif ically n am ed the L on g-T erm F acilities S tud y for the W ater P ollution C on trol P lant, Po w er
R eso u rce O p tio n S tu d y fo r th e E lectric U tility , G asificatio n S tu d y fo r th e R eso u rce R eco v ery
Pla nt, Sanita ry Sew er System Evaluation for the colle c tion syste m , and the Flood M itiga tion Study
as it relates to river and ov erland floo ding. H e em ph asized that the stud ies w ill no t be com pleted
in tim e to incorporate the r e c om m e nda tions c hose n by the C ounc il into the C IP. C om pletion of
this yea r’s CIP w a s m a de pa rtic ularly d ifficult becaus e those studies a re no t finished and the
C ouncil has no t adopte d a ny recom m endations. M r. Sc hainker per c e ived tha t the CIP w ould b e
adopte d, bu t c ould b e m odif ied in the ne a r future based on the results of the studies . Base d o n the
r ecom m end ation s that the C ou ncil w ill ado p t, the b ud get m ay b e sub stantially im pacted, w hich
in tu rn, m ay im p act utility rates.
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F inan ce D irector D uan e Pitcher adv ised that the D raft C I P is available o nline o n the C ity’s w eb
page. H e c a lled the City Council’s atte ntion to Page V III perta ining to the Ci ty’s debt capacity and
r e view ed the Summ a ry of M ajor Bond Iss ue s. The bu lk o f the 2013 /14 tota l ($19,679,000) is for
the Library Ren ovation ($13,479,000). A c c ording to Di rector Pitcher, the Ci ty’s tota l debt
capacity after the C ou ncil R eser ves w ill be $1 14 ,21 7,76 8 (64 .59 %); even after the L ibrary issue,
the City h as a substantial a m ount of debt c a pa c ity. C ity M anager Sc ha inke r noted tha t one of the
r e a sons tha t the Ci ty h as a A a a bo nd ra ting is du e to the Ci ty Council be ing m ore conser va tive
than the state law requ ires. A t the inq uiry o f C ou ncil M em ber O razem , D ir ector Pi tcher adv ised
tha t the debt for the new W a ter Tr e a tm e nt Pla nt w ill not be s how n u nder the Projection of D ebt
C apacity b ecause it is being fun ded throu gh a S tate R evo lving F un d loan and repaid throu gh w ater
rev en u es.
P u b lic S a fety - F ire. Fire Chie f Shaw n Bayouth introduce d Deputy Chie f Paul Sandoval a nd
n ew ly prom o ted D ep u ty C h ief R ich H ig g in s.
Cou n cil Me mb er Go o d ma n ar riv e d at 5 :3 0 p .m.
C hief Bayouth d escribe d the Fir e Station Im provem e nts to b e ac c om plished at Fire Station 1, 2,
and 3 in 2 01 3/14. 20 15 /16 , and 2 0 1 6/17, respectively. H e also stated that 41 Self-C on tained
B re a thing A ppar a tus units nee d to b e replaced as the y will have re a c he d the ir life e xpe c tancy. The
C IP s how s funds to purc ha se on e -half of the un its in 2 014/15 a nd the othe r half in 2015/16. The
D ep artm e n t is loo k in g fo r G ran t po ssib ilities fo r that larg e pro jec t.
C ouncil M e m ber La rson brought up the possible relocation of Fire Station 2 fr om Campus tow n.
C ity M anag er Sch aink er s tated that discussion s need to o ccur w ith U niversity o f ficials, w ho m ay
be a par tner w ith the Ci ty o n that re loc a tion, and others in W e st A m e s w ho w ill be im pa c te d.
R elocation w ill ta ke a bond issue. Before the City makes any m ajor renovations to Fire Sta tion 2,
th e d ecisio n o n reloc atio n w ill n eed to b e m ad e, b u t th at is no t p rob ab le w ith in th e n ex t fiv e y ears.
C ouncil M e m ber G oodman a ske d if the C ounc il’s de c is ions to grow to the no rth, inste a d o f in the
S ou thw est G r ow th A rea, w ou ld im pact the p lans to relocate Fire Station 2. M r . Sch aink er adv ised
tha t Fire Sta tion 2 is no longe r ideally locate d. It is diffic ult for fire appara tus to leave from and
r eturn to the S tation du e to h igh ped estrian an d traffic vo lum es on W elch A ven ue. T his creates
safe ty is sue s for no t on ly the fire fighter s, but also pedes tria ns. M oving the sta tion w ould not have
an y ram ific a tio n s o n m a n p o w e r; h o w e v e r, w o u ld b e a m a jor bu ild in g in v e stm en t.
P u b lic S a fe ty - T ra ffic. Joh n Joiner, P ub lic W orks D irector, exp lained the site and cost chan ges
f or the T raffic Signal Prog r am an d the M ulti-M od al R oad w ay Im prov em ents, a schedu le delay
f or U . S. 69 Inter se c tion Im provem e nts (spe c ific a lly 1 3 Street/G rand due to c rash d a ta fromth
2012 ) to start com m unity conver sa tion, cost cha nges for the W e st Linc oln W ay Inte rsection
Im p ro v e m en ts to co n stru c t tu rn lan e s a n d in sta ll traffic sig n als at th e F ra n k lin A v en u e/L inco ln
W ay intersection , w hich w ere justified b y a traffic inp ut repo rt for So uth Fo rk S ub division . A new
project describe d was the Tr a ff ic C alm ing Progra m . The three loc a tions being recom m ended b y
staf f w ere first brought to the Counc i l las t O ctober (H ayes, Ridgew ood/Sum m it/C r e sc e nt, and
Jew el). T he 2 01 5/16 location is H yd e A ven ue, w hich is t i ed in to the p aving o f G rant A ven ue.
C o u n cil M e m b e r L a rso n n o ted that G ran t A v e n u e turn s in to H y d e w h e n yo u en ter A m e s’ city
limits. Th e Sh ared Us e P a th Ex p a n sio n sh o ws th e 2 0 1 3 /1 4 a s th e S k u n k Riv er Tra il fro m E.
Lincoln W ay to the current term inus in South R iver V a lley Par k. I t is antic ipated tha t, by the end
o f th e fiv e-y ear
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P lan , th e en tire S k u n k R iv e r T ra il w ill be co m p lete d , w h ich w o u ld co n n ect th e H u n z iker Y o u th
S po rts C om plex as w ell. It w as noted by M r. Joiner that the Lon g-R ange T ranspor tation P lan
U pd ate w ill beg in in 2 01 3/14 an d be ad op ted in 2 01 5. In respo nse to C ou ncil M em ber G oo dm an’s
in q u iry, M r. Join er said th at th e L o n g -R an g e T ran sp o rtatio n P lan en tirely relies o n th e L an d U se
P olicy P lan an d the F ring e A r ea Pl an. C ity M anag er S chaink er said that the L U P P and Fring e Plan
tha t ar e approve d at the tim e of the up date are the on e s that w ill be use d.
C ouncil M e m ber Szopinski no ted tha t the 20 12 c rash d ata ha d show n tha t the 13 Stre e t/G ra ndth
A v en u e in tersectio n w as th e th ird hig h est lo catio n fo r traffic ac c id en ts, beh in d S o u th D u ff/S o u th
5 and South Duff/South 1 6th. D ir e c tor Joine r s a id that w he n input w as pr ovided on the Long-th
R ange Transporta tion Plan, the 13 /G rand inte rsection w a s identif ied by the com m unity as theth
on e needing add ressed the m ost. H e no ted that the U . S . 69 Intersection Im prov em ents project w as
tw o y ears ou t, and it is just to start a com m un ity co nv ersation . In an sw er to M s. Szo pinki’s
inquiry, M r. Joiner s aid that the inter se c tions ra nking fir st and se c ond w ill be rem e died b y the
G r and A ven ue E xtension . It is ho ped that the C ity w ill receive g r ants in o rder to p r oceed w ith that
p ro ject.
U tilities - R eso u rce R eco v ery P la n t (R R P ). R esource R ecov ery S up erintenden t G ary F reel w as
pre se nt. Public W orks D irector J oiner inform e d the Council that the re are c ha nges to the scope and
costs c ha nge s to p urc ha se new and repla c e m ent com ponents and equipm e nt a t the RR P. The
schedu le to replace the 3 7-year-old high -speed P rim ary S h red d er has been adv anced . Ph ase 1
(design and en gineering w ork, rem ov al/dem olition of existing equ ipm ent, and bidd ing of new
equ ipm ent) w ill be com pleted in 2 01 2/13 an d P hase 2 (p urchase and installation of a new
shre dder, conveyors, and electrical e quipm ent) w ill be done in 2 013/14. M r. Joine r no ted that the
R FP ha d been se nt to d e sign firm s, so tha t s taff w ould b e re a dy to move ahead wi th insta llation
in 2 013/14. Pu blic W orks sta ff has been wor king w ith Ele c tric , and a n ou tage is planned for
O ctober/N ovem be r, to ac c om m odate the insta llation of the s hredder . It w a s re ported by Dire c tor
Joiner tha t sta ff had d iscussed the po ssibility o f using r e ve nue -abate d b onds to p a y for the
sh red d er. D iscu ssio n s w ill co n tin u e w ith th e C ity M an ag er a n d F in an ce. T h e C IP sho w s a cash
paym e nt of $1,000,000; ho w e ve r, tha t m ight cha nge. M r. Sc ha inke r s a id this proje c t is causing
a predicam e nt because it is not know w hether the C ity w ill m ove into a new sys tem or ke e p the
sam e system . T h ere are already challeng es f or next year du e to u nco ntrollable exp enses (P olice
& Fir e R e tire m ent, de bt s e rvic e on the Library). The Fun d B alance is decr e a sing, and it w ill take
a reven ue ad justm ent to b uild it back up . D raw i n g d ow n the $1,00 0,00 0 in cash w ou ld b e a
p ro b lem ; rec o m m e n d a tio n s w ill b e fo rth c o m in g to th e C o u n cil..
U t ilities - W ate r D istr ibut ion . M r. J oine r n o ted a cost chan ge for the W ater Sy stem
I m pr ovem ents (for replacing w ater m ains, ins talling larger distribut ion m ain, transf err ing w ater
serv ice s to the larg er m a ins, an d ab an d o n in g old m ain s).
U t ilities - S torm Sew er. D ir e c tor J oiner des c ribe d cos t and s ite c ha nge s for Flood R esponse and
M itigation Projects, the L ow -P oint D rainag e Im prov em ents and a site chan ge for the S torm Sew er
Im p rov em en t P rog ram (to rep air o r rep lace d eterio rated sto rm sew er pip es an d in tak es). H e also
note d a dela y in the Storm Sew er O utlet Er osion Control and Storm W ate r Fa c ility Reh a bilita tion
P ro g ra m s d u e to re-p rioritizin g th e S to rm S ew er U tility F u n d p ro jec ts. T h e b a n k stab ilizatio n is
sch ed u led in 2 0 1 5 /1 6 to best co o rd in ate w ith co n stru c tio n o f a se g m en t o f th e S k u n k R iv e r T ra il;
it is im p o rtan t in p ro tectin g pu b lic in frastru cture from fu tu re d a m ag e. C ity M a n a g e r S ch ain k er said
th a t h e h ad c h a llen g ed P u b lic W o rk s to fin d a co st-e ffe c tiv e w ay to p ro tec t th e S k u n k R iv e r T ra il
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othe r than this, w hic h is a w or st-case sc e na rio. H e em pha siz e d tha t Page 38 conta ins the flood
m itig a tio n pro jec t; h o w ev er, n o re c o m m e n d a tio n s h a v e b een m a d e . T h is w ill co m e to the C o u n c il
in a M a rch or A pril w orkshop when the s pe c ific projects w ill be added bas e d o n the Flood Study.
A new project, the S torm Sew er Sy stem A nalysis (to aid in iden tifying d eficient storm sew er
capacity an d future storm sew er im prov em ents) to establish an accurate G IS storm sew er s ystem
and hy draulic m od eling of the n etw ork to help m itigate local ized f lash floo ding w ill be un dertaken
in FY 20 15/16, 20 16/17, and 2017 /18. This study w ill be sim ila r to that c urr e ntly b e ing done on
the Sanita ry Sew er Syste m . A t the inquiry of Counc il M e m ber G oodman as to whether any
co mmu n ity re q u ires “g ra y wa ter sy ste ms .” Mr . Jo in e r said th a t h e d id n o t k n o w o f an y Io wa
co m m u n ities th a t alread y reg u late or m a n d a te th a t.
U tilities - S a n ita ry S e w e r . M r. Joine r note d a c ost change to the Sa nitary Se w er Reha bilita tion
P ro g ra m , w h ich w as d isc u sse d at th e Ja n u a ry 8 , 2 0 1 3 , C o u n cil m eetin g . S ev ere structu ra l d e fects
(ratin g s o f 4 o r 5 ), as id e n tified b y the S an ita ry S e w e r S y stem E v a lu a tio n , w ill b e ad d re sse d first.
There is $3 .27 m illion/ye a r for f ive ye a rs . T ha t w ill be f unde d through the Sta te R evolving Fund.
M r. Jo in e r sa id that w h en the state re v ie w s th e ap p lic a tio n fo r that F u n d to do this w o rk , it w ill
w ant to se e that the C ity is continuing to do routine m a intenance a s w e ll as the rehabilitation. For
that reason , there is also $20 0,00 0 allocat ed o ut of the S ew er U tility F un d for rou tine m aintenance.
C ity M anag er Sch aink er em ph asized that the rehab ilitation w ill im pact the S anitary S ew er R ate.
I n pre vious CIPs, there w a s a tota l of $3 00,000/ye a r program m ed for routine m aintenance. The
SSSE ide ntif ied the need; this goes fr om $1.5 m illion to over $1 7 million over a five-ye a r per iod.
I t w as no ted that the S ystem E valuation in o nly abo ut 40 % com plete.
T ransport ation - Str e e ts Engine e r ing. A cco rd ing to P u b lic W o rk s D irec to r Jo in e r, there w ill
b e co st, rev e n u e , an d site ch an g es in the an n u al C o llecto r S treet P a v e m en t Im p ro v e m en ts
R econstruc tion Pr ogram and CyR ide Route Pa ve m ent Im provem ents; a c ost cha nge in the
Do wn to wn S tr e e t P a v e men t Imp ro v eme n ts a n d Asp h alt/S eal C o at S treet Reh a b ilita tio n P ro g ra m.
T here w ill be cost and site chang es for th e C on crete Pav em en t Im prov em ents, A rterial Street
P avem ent Im prov em ents, and A sphalt Street R econstruction Prog ram s. A new project, M ortensen
R oad Im prove m ents, w ill include im provem e nts of the existing pa ve m e nt and adding c urb and
gutter w ithin the same a rea. Ther e w ill be c ost a nd revenu e chang es for the G r a nd A venue
E xtension . A T ranspo r tation Fu nd ing Study in 2 01 2/13 i den tif ied federal and state grants that
m igh t be available for fun ding this proj ect. T he co st estim ates w ill hav e to b e up dated. R even ues
w ill be up date d to inc lude the addition of M PO /STP funding in 2 015/16, 20 16/17, and 2017 /18.
C herry A ven ue E xtension w as ano ther new project described . C herry A ven ue w ill be extend ed
so u th an d co n n ected to b o th E ast 3 S treet an d S o u th e a st 5 S tree t.rd th
T ra n sp o rta tio n - Str e e t M a in te n a n ce. M r. Jo iner ex p la in e d th e Brid g e R eh ab ilitatio n P ro g ra m,
w hic h will be a dva nc e d and incur cos t cha nges. The 6 Str e e t Br idge ov e r Squa w Cr e e k will beth
the foc us w ith p relim inar y d esign oc c urr ing in 2 013/14, final des ign oc c urring in 2014/15, and
con str uction occu rring in 20 15 /16 . A n ew project, Pav em ent R estoration for str eet m aintenance,
w ill have $75,000 a llocated for each o f the five year s of the C I P. There w ill be no changes to the
N eig h b o rh o o d C u rb R e p lac e m en t Pro g ra m , w ith $1 2 ,5 0 0 allo cated ea c h year fro m 2 0 1 3 /1 4 to
2017 /18; or to the a nnua l Sha red U se Pa th M ainte na nc e Progra m . The re w ill be cost and re ve nue
cha nges to the Side w a lk Saf e ty Prog ram du e to the need for a dd ition al surve ys, des ign, a nd
inspection for pe de stria n ram ps; and to the Lincoln W a y M edia n Im provem e nts (enhancem e nt of
m edians on L inco ln W ay from B each A ven ue to S heldon A ven ue), as a result of add ing the actual
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co n stru c tio n o f th e m ed ian im p ro v e m e n ts. O p era tio n s M an ag er C o rey M ellies ex p lain ed th a t a
group of stakeholde r s w a s e sta blished from the A m es Foun dation, Iow a Sta te U nive rs ity,
C am pustow n Action A s soc ia tion, G r e e k C om m unity a nd a djacent property o w ner s to a ssist the
C ity w ith a M aster P lan for m ed ian im p rov em en ts. R etain in g W all R eco n struc tio n p rojec t w ill
h av e co st an d site ch a n g e s d u e to th e ad d itio n o f th e M a x w e ll A v e n u e locatio n in 2 0 1 5 /1 6 . P riv ate
f un ding h as been add ed to the finan cing . T he co nstr uction of a Salt B r ine S torage F acility is a new
project liste d in 2015/16. M r. Joine r advised that a disc ussion of the necess ity f or the City to make
brine w a s m e t w ith willingnes s from I ow a State U nive rs ity and the A m es Com m unity School
D istrict to p erh ap s pa rtn er in th at en d eav o r.
T ra n sp o rta tio n - A irp o r t. Dire c tor Joiner recalle d that the replac e m ent of the ter m ina l bu ilding
w as de layed fr om 2013/14 in order to hold public /use r m e e tings to further de fine the scope of the
building proje ct. D is cuss ions w ith o the r entities w ill continue to o ccur in hopes of constr uc ting
the building beginning in 2015/16.
C o m m u n ity E n rich m en t - P u b lic W o rk s. Staff h a d m e t w ith fam ily m em b e rs w h o freq u e n tly
v isit th e C ity ’s c e m etery a n d re c e iv e d in fo rm atio n o n n e e d e d im p ro v em e n t p ro jec ts. A s a res u lt
of the input, the M unic ipa l C e m ete ry Im provem ents Program has be e n inc reased to u pgrade the
lan e s an d w a ter se rv ice o v e r th e n e x t fiv e y e a rs. In 2 0 1 3 /14 , 2 0 1 4 /1 5 , an d 2 0 1 5 /1 6 , $6 5 ,0 0 0 w ill
be a llocate d; $7 0,000 w ill be alloc a te d in 2016/17.
W a ter a n d P o llu tio n C o n tro l. W ater an d P o llu tio n C o n trol D irector Jo h n D u n n intro d u ced staff
present: A ssistant D irector S teve D uV all, W ater M eter Su pervisor D ave B lum er, E nv iron m ental
S p ecialist M ik e K lo ck -S u lliv an , an d E n v iron m en tal E n g in eers K ris E v an s an d M att H aw es.
D irector D unn presented a com pa rison of the 20 12 C IP expense projections to the 20 13
p rojectio n s.
Pe rtaining to the new W a te r Treatm ent Pla nt, M r . D unn r e c alle d tha t ther e w a s a dela y in se c uring
the property, s o no s ignif icant w ork was un der taken to further the conceptua l des ign during the
page ye a r. H e de sc ribe d the c ost changes from las t yea r’s CI P. M r. D unn pointed ou t tha t the
propose d funding source for the m a jority of the project w ill be loans from the Iow a D r inking
W a te r State R e volving Fund ; those w ill be re pa id o ve r 20 years ou t of w a te r revenues. In addition,
the project has been aw ar de d a loan forgiveness of approxim a tely $6,224,000 f or constr uc ting the
f a c ility to a LEE D (Leade rs hip in Ene rgy a nd Environmental D es ign) certifie d standar d.
W ater Plant Facility Im prov em ents, including an nu al equ ipm ent repairs, m ajor m aintenance
activities, replacem ent, and up grades at the cu rrent W T P and associated rem ote facilities, s uch as
w ells, elevated tank s, and b oo ster p um p station s, w ill see a scop e chang e. M r. D un n em ph asized
tha t no m ajor fa c ility im prove m ents ar e planned at the e xisting Pla nt; only maintenance and
rep airs ne cessa ry to k eep th e F acility op eratio n al u n til th e n ew P lan t co m es o n lin e in fo u r y ears
w ill b e d o n e. T h e R em o te S ite A cce ss C o n trol pro ject is b eing d elay ed u n til F Y 20 1 5 /1 6 to en su re
that it is com patible w ith the security sy stem to b e installed at the n ew W T P . L ow -H ead D am
M odif ications w ill be dela ye d u ntil Fa ll 20 13; the scope and cost w ill a lso change. There w ill be
no c ha nge to the A utom a tic M eter Rea ding C onversion due to begin in 2014 /15. Perta ining to the
W ater S up ply Ex pan sion , M r. D un n no ted that the sched ule for bring ing new w ells on lin e h as
b een ac c e lera ted b y o n e y ear d u e to th e p eak d e m an d s re v e a led b y the d ro u g h t o f 2 0 1 2 . Fu ll
d ev elo p m en t of the I-35 W est W e ll F ield is n o w inclu d e d in th e fiv e-y e a r C IP . T h e n e w W e ll
6
Fie ld Stan dby Pow er proje c t to p r ovide sta ndby electric a l po w er to se lect w e lls loc a ted in the
H un ziker Y o u th S p o rts C om plex is du e to b egin in 2 01 7/18. T he D em olition of the O ld W ater
T reatm en t Plan t at 3 0 0 E . 5 S tree t is a new p ro jec t th a t w ill beg in in 2 0 1 7 /1 8 an d co n c lud e inth
2019 /20. The tw o-s tory Technic a l Ser vices Com ple x will rem a in and c ontinue to b e utilized b y
th e W ater a n d P o llu tio n C o n tro l D ep artm en t.
U tilities - W a ter P o llu tio n C o n tro l. A gr aph of the Tota l Se w e r CI P Expens e Projection f or
2012 a nd 2013 w a s s how n.
D ir e c tor D unn s a id tha t the re w ould b e no change to the W PC Pla nt Residuals H andling
Im p ro v e m en ts. N ew p ro jec ts w ere desc rib e d : [1 ] C o -G e n e ratio n S y ste m M a in ten an ce w ill beg in
in 2 0 1 3 /1 4 w ith the o verhau l of M G #2 , w hich is currently ino perable; M G #1 w ith a bo iler
sys tem w ill be replac ed in 2 016/17; and M G #3 w ill be ov e rhauled in 2 017/18. [2] Lif t Station
I mpr ov e ments will occur in 2 01 3/14 (South Dayton A venue) and 2 01 5/16 (N orthwoo d). [3] W PC
C lar ifie r M ainte na nc e w ill occur in 2013/14, 20 14/15, 20 16/17, and 2017 /18. M r . D unn
highlighted the bene fits of sta ff consulting engine e rs and c oa ting experts regarding cost-e ff e c tive
m a inten an ce. [4 ] S e c o n d a ry T reatm e n t Im p ro v e m en ts to re p lac e S o lid s C o n tac t B lo w e rs, rep a ir
S crew Pu m ps, rehab ilitate S olids C on tact Screw Pu m ps, and replace So lids C on tact G ate V alues
and D if fusers. [5] M echan ical and H V A C R eplacem ents to rep lace eq uipm ent. [6] S tructural
R ehab ilitation includes p eriod ic structural rehab ilitation o f b uildings an d structures, and [7] B ar
Sc reen Im provem ents, w hic h will allow for the insta llation of a third ba r s c reen and a scre e nings
w asher/com pactor/con vey or system at the W P C Faci lity. T he b ar screens provide ph ysical
r em ov al of large d ebris, such as rags, bo ard, and other large item s that can p lug do w nstr eam
treatm ent un its. Sco pe an d co st chan ges for the W P C E lectr ical Sy stem M aintenance, D igester
I m provemen ts, and W PC Pla nt Facility Improvemen ts we re d e scr ibed. Th e Flow Eq ua lization
E x p a n sio n p ro jec t has b e e n d e lay e d u n til 20 1 5 /1 6 . T h is p ro jec t w o u ld ad d an ad d itio n a l 6 .0
m illion gallon s, increasing the P lant’s effective storage capacity to 1 0.4 m illion gallon s. T he d elay
of approx im ately six m on ths to allow final estim ates of effective inflow and infiltration rem ov al
to be inc orporated into the siz ing of the new basin.
T h e me e tin g recessed at 7 :2 0 p.m. an d reco n v en ed at 7 :3 0 p.m.
E lectric - E lectric S erv ices. Dona ld K om , E le c tric Se rvices D ire c tor, introduce d Dell Br ow n,
P o w er P lan t M an ag er.
M r. K o m rev iew ed cap ital p rojects bro k en d o w n in to th ree categ o ries: E lec tric S erv ices,
T ran sm issio n /D istrib u tio n , an d P o w er P lan t. T h ere is o n ly o n e new p ro jec t fo r th is C IP , w h ich is
th e U n it #7 C rane R ep air.
U nder Ele c tric Ser vices , the re w ill be no change to the D em a nd-Side M anagem e nt Ene rgy
Co n s e rv atio n P r o g rams . Th e re is $1 millio n b u d g e te d p er y ear f o r e a c h o f th e n e x t fiv e years. To
date , the Program ha s resulte d in 6.6 m egaw att reduction. D iscus sion ens ue d on the pos sibility of
m a nda ting Prim e Tim e Pow er progra m . A t the inquiry o f Counc il M e m ber D a vis , D irector K om
advised tha t 9,000 out of approxim a te ly 18,000 property ow ne rs volunta rily pa rtic ipa t e in the
p ro g ram . C o u n cil M em b e r L a rso n a sk ed h o w m a n y o w n e rs o f ren tal h o u sin g u n its p a rtic ip a te in
th e pro g ram . M r. K o m w ill pro v id e th a t in fo rm atio n to the C o u n cil.
7
E lectr ic - Tr ans m ission & Di stribution . Eigh t proje c ts w ere highligh te d in the
Transm ission/D is tribution cate gory: 69kV Sw itchyard R ela y/C ontrol R epla c e m ent, A m e s Plant
D istrib u tio n S u bstatio n , M o rten sen R o ad F eed er R eco n struc tio n , V et M ed S u b statio n F eed ers,
T op-O -H ollow Substation E xpansion, 69 kV Transm is sion R econstruction, O ntario Substation 69
k V B reak er A d d itio n , an d D ay to n A v en u e S u b statio n S w itch g ear U p g rad es.
T he V et M ed S ub station Feed ers project, to occu r in 20 13 /14 , w ill add a new un dergrou nd feeder
sou th o f the R esearch P ark are a and a new ov erhead feeder no rth to p rov ide capacity for new load
grow th along South 1 6 Str e e t, South D uff, a nd for ISU stadium expansion. The Top-O -H ollowth
Substation Expansion and Brea ker Add ition schedule d to occur in 2 013/14w ill c onve rt the e xis ting
direct-bu ried u nd ergrou nd 69 k V transm ission tap co nn ection to a m ore reliable du al-sou rce
over he a d transm is sion connection. It w as a ls o n ote d that, for the 69kV Tr a nsm iss ion
R econstruc tion, Iow a Sta te U niver sity’s s ha re of the proje c t is bas e d on a loa d-r a tio-sha re at the
tim e o f im p lem en tation (cu rren tly 18 .8 %).
E lectric - P o w er P la n t. Seven o f Ele c tric Service ’s C IP pr ojects fall under the c a tegory of the
Pow e r Plant: G a s turbine #2 I nlet H e a ting, Combu s tion Turbine #1 Eva po rator Cooler , U nit #7
C rane R epair , E P A - U nit #8 M ercu ry R edu ction , U nit #8 Precipitator C on tr ol, C oo ling T ow er
R epair s, and U nderground Storage Ta nks. A c c ording to Dir e c tor K om , Continuou s Em issions
M on itoring Sy stem R eplacem ent w ill see a cost chan ge an d b e d elay ed un til 20 14 /15 . T o m eet
new EPA mon itoring re qu iremen ts in the future, a complete s yste m change-ou t is being
r e c om m e nde d. A lso, the EPA - U nit #8 M e rcury Reduction project w ill be dela ye d as sta ff nee ds
to e va luate op tions for m e rcury re duction te c hnology, so a spe c ific technology has yet to b e
selec ted an d co ste d -o u t.
T h e on e n ew p ro jec t, U n it #7 C ra n e R e p a ir, w ill o c c u r in 2 0 1 3 /1 4 . T h e eq u ip m en t is cru c ial to
the op er a tions of the Pow e r Plant; it is used to do o ve rhauls and repairs on the #7
Turbine /G e ne rator a nd to h oist othe r Pl a t m ate rial and equipm e nt fr om s ub-basem e nt and
b asem e n t in to th e P lan t.
K ey p oints of the E lectr ic Services bu dg et w ere r aised b y D ir ector K om . H e said that the b ud get
f oc use s on im proving relia bility with p roactive repla c e m ent of old, ou t-of-date, and dete riora ting
equipm ent a nd building redundancy.
T ra n sp o rta tio n - T ra n sit. T ransit D irector Sh eri K yras told the C ou ncil that there w ere chang es
need ing to b e m ade to the C IP du e to federal fun ding cu ts. Sh e said that the n ew Fed eral
T ran sp o rtatio n B ill w as ap p rov ed last fall an d w as de v astatin g to tran sit sy stem s th e size o f A m es’
system . T hat B ill is valid for tw o y ears and m eans that A m es w ill receive n o federal capital
do llars. O v er th e p ast five y ears, A m es has averaged abo ut $2 .5 m illion /year from the fe deral
g o v ern m en t. T h e re w ill b e d e lay s in p ro jec ts a n d so m e p ro jec ts w ill no t m o v e fo rw a rd as a resu lt
of the loss of fe de ral funding.
The B uilding Expansion & M ode rniz a tion proje c t had been delayed from las t fa ll. The reques t for
bids is ou t no w . T he b id d ocu m ent con tains the actuated fuel s hu t-off system , w hich w as
r e c om m e nde d by FM G loba l for facility safe ty. From 2014/15 to 2017/18, the re is on ly $170,000
b ein g allo cated ; th at w o u ld p ay for ro o f rep lac e m en ts an d o th er re p a irs to keep th e fac ility
m inim a lly mainta ined.
8
P ertaining to V ehic le R eplacem ent, M s. K yras reiterated that C yR ide w ill receive n o federal
cap ita l fu n d s fo r b u s re p laceme n ts a f te r th e 2 0 1 4 /1 5 b u d g e t year. Any pu rc h a ses afte r th a t time
w ou ld h ave to b e fun ded w ith 1 00 % local do llars. T he C ity n eeds to replace six b uses/year to k eep
the Fleet a ge the sam e as w he re it is today. O nly tw o buse s a re planned to b e purc ha sed in 2016/17
an d 2 0 1 7 /18 ; th ere fo re , th e o p era tin g co sts w ill in c rease as th e F lee t in c reases in ag e. T h e re is
$1 2 ,0 0 0 b u d g eted each y e a r for rep lac e m en t of co m p u ters, an d $4 0 ,0 0 0 to $5 0 ,00 0 /y ear is
allo c a ted fo r th e p u rch ase o f sh o p eq u ip m en t. D u e to th e re d u c tio n in fed e ral fu n d in g , C y R id e w ill
no lon ger be able to con tinu e the B us S top Im prov em ents prog r am past 20 16 /17 . A fter that tim e,
an y im p ro v em e n ts to b u s sh e lters w ill n eed to co m e o u t o f th e local T ra n sit F u n d as o p p o se d to
f e de ral funding.
C o u n cil M em b e r D a v is ask ed fo r an u p d ate o n the G P S S y ste m fo r C y R ide b u se s. M s. K y ras sa id
the s yste m ha s been p urchas e d, a nd the y are w orking w ith the vendor. The C ity had p la nne d o n
the System to w ork o n the V eriz on ne tw ork; ho w e ve r, that w ould n ot be po ssible un til M ar c h.
C yRide has decide d to “go live ” w ith the A T & T netw ork, e ve n though it is not quite the
co v era g e that h a d been h o p ed for. T h e ir g o a l is to go liv e fo r th e p u b lic o n F eb ru a ry 1 . C o u n c il
M em be r W acha noted that The G overnm e nt of Student B ody p roposed the Sys tem , paid for it, and
ag re e d to fully fu n d it fo r the first th ree y ears. H e also ad v ised that th e S y ste m is n o t o n ly a b en efit
f o r stu d en ts an d C y Rid e d riv e rs , b u t also to th e C y Rid e s taff. S taff can , wh ile us in g th e S y ste m,
see the entire T ransit m ap o f the w ho le C ity an d see w here bu ses are in real tim e. T he S ystem do es
n o t co u n t rid e rsh ip; an o ther S y stem co m p o n e n t w o u ld b e n e e d e d to do th a t.
Par ks & Recreation. Nancy Carr oll, D irector of Pa rks and R e c reation, told the Council tha t the
P ark s & R ecrea tio n C o m m issio n rev iew ed the C IP w ith C ity M an ag er S ch aink er last N o v em b er.
The C om m is sion ha d recom m ended and staf f took into consider a tion tw o spe c ific ite m s : (1) The
C iv ic P laz a, w h ich w a s rem o v e d becau se the fun d in g h a d no t co m e to g e th e r.(2 ) T h e C ity w o u ld
accept the form er e lem e ntary school parcels that the School D istric t no longer nee de d for
trans ition into neighbo r hood pa rks. M s. Carroll no ted that no funds w e re plac ed in the CIP for
development of sa id n eighbo rhood parks . Regar ding Edw ards Ele m entar y School, the pla yground
eq uip m en t co u ld b e relo c a ted ; h o w e v e r, th e C ity is rec o m m e n d ing th a t th e eq u ipm en t rem ain the re
and be gifte d to the C ity. M s. C a rr oll advised tha t the Pa r ks & Recre a tion w as ver y appre c ia tive
o f th e letter sen t b y th e M ay o r to the A m es C o m m u n ity S ch o o l D istrict reg ard in g th e C ity ’s use
of som e of the unused school properties as open-space pa rks a s long a s the land w as “c le a n, gre e n,
an d g ifted .” C ity M a n a g e r S c h a in k e r a d v ised th at th e C ity had no t yet receiv ed a re sp o n se to
M ay o r’s C am p b e ll’s letter. A m e e tin g is sc h ed u led am o n g re p rese n tativ e s o f th e S ch o o l D istrict,
D irecto r C arro ll, an d C ity M a n a g e r S ch ain k e r. M r. S c h a in k e r sa id th a t if th e sch o o l gifted the C ity
w ith the land, disc ussions w ould need to oc c ur w ith the a ff e c ted neighbo r hood residents re ga rding
the des ign of such n e ighborhood parks. If that all com e s together , funding for pa rk d e ve lopment
sh o u ld b e sh o w n in th e seco n d year o f th e C IP . A t th e in q u iry o f C o u n cil M em b er W ach a, M s.
C arroll adv ised that the C ity’s operating costs for m aintaining parks is app r ox im ately $90 0/acr e.
M u n icip a l P o o l M ain ten a n c e w ill h av e n o ch an g e at th is tim e . M s. C arro ll u p d a ted th e C o u n cil
on the po ssibility o f the Sc hool D istr ict bu ilding a new com pe titive pool a t Ridgew ood and 16 th
Street. It is hoped tha t the footprint for that building w ould allow that, w hen the City had funding
(throu gh a bo nd issue) ready , a w arm -w ater recreation al po ol cou ld b e add ed o n. S he stated that
m any residen ts w ou ld n ot be h app y w ith u sing the co m petitive p oo l because the w ater is kep t at
a low er te m per a ture and ther e w ill not be a s ha llow e nd, w hich the c urr e nt po ol ha s to allow for
sw im m ing les sons to be ta ught year-round . It w as no te d that the J oint U s e A greem e nt w ith the
9
A m es C om m un ity S cho ol D istr ict w ill exp ire on A pril 3 0, 20 15 , so the C ity an d S cho ol D istr ict
w ill need to ad dres s the n eed for new ind oo r aqu atic facilities in the n ear fu ture. M r. Sch aink er
r eiterated that he an d M s. C arroll w ill be m eeting w ith the S cho ol D istrict in the v ery n ear futur e.
A ccording to City M a na ge r Schainker, s ha ring of gym na sium space w ill also b e discus se d.
T h e P ark s an d R ecrea tio n F acility Im p rov em en ts at vario u s facilities w ill h av e a sco p e an d co st
ch an g e. P lay g ro u n d /P a rk E q u ip m en t Im p ro v em e n ts w ill hav e a c o st ch a n g e an d site ch a n g e : .
outdoor exe rcise e quipm e nt w ill be placed a t M oore M em orial Par k. It is anti cipated tha t the
W ellm ark 3 -P oint P lay P r og ram w ill prov ide $20 ,00 0 in fun ding. Im prov em ents to A da H ayd en
H eritag e P ark p lan n e d in e a c h o f the fiv e y e a rs w e re ex p lain ed . F o u r S an d V o lle y b a ll C o u rts w ith
ligh ts w ill be con structe d east o f the tennis cou rts at E m m a M cC arthy L ee Park w ill be con structe d
in 20 1 3 /1 4 .
M s. C arroll shared that the O p eration s B ud get w ill include fund ing for consu lting eng ineer
serv ice s to as se ss th e bath h o u se that still ex ists at th e C a rr P o o l site. If th e stru c tura l in teg rity is
p resen t, staff w o u ld lo o k at tran sitio n in g th e b athh o u se in to a y ear-rou n d o r seaso n al sh elter.
P ub lic inp ut w ill be received if that project is deem ed p ossible.
N ew projects w e re expla ine d: (1) City/Sc hool D is tric t Pa rtner ship: G ym na sium s. A n agre e m ent
w ill b e prep ared for S ch o o l B o ard an d C ity C o u n cil ap p rov al to allo w P ark s an d R ecrea tio n to
coordinate activitie s w he n school is not in se ssion. (2) Furm a n Aquatic Cente r. Canopie s w ill be
r e placed in 2013/14, the basins w ill be painte d in 2 014/15 a nd 2016 /17, a nd s pe e d slides could b e
insta lled in 2 017/18. (3) B rookside Pa rk Im prove m ents. The gravel drive w a y/parking lot east of
S q u a w C reek w ill be rep lac e d w ith an ap p ro x im ate 1 5 -stall park in g lo t a d jacen t to 6 S treet inth
2 0 1 4 /1 5 . T h e lig h t fix tu re s w ill be rep laced a n d ad d ition al po les w ith fix tu res w ill b e ad d ing in
2016 /17. (4) Pedestr ian Br idge ac ros s Squaw Creek at M oore M e m orial Park is pla nne d for
2016 /17.
M ain ten a n c e p ro jects at th e A m e s/IS U Ice A re n a are sc h e d u led to o c c u r in 2 0 1 3 /14 . M s. C a rro ll
said, how ever, tha t s he w a s invited to a m eeting a t Iow a Sta te U niver sity to h ear a bout the
p o ten tial co n stru c tio n o f a n e w learn in g an d p a vilio n ce n ter to the no rth o f th e Ice A re n a . T h is
w ould b e used for cla ssr oom space a nd h ors e show s. Bi ds w ill be op ened o n Januar y 2 4, 20 13,
f or the co nstruction of that f acility. T h ere h ad been previou s con versation s abo ut add ition al
par king for the Ice A rena, a nd the tho ug ht is that w hen the pavilion is bu ilt, parking c ould b e
added to accom m odate the Ic e A re na as w ell. M s. C arroll had be e n told that the additional parking
w as included in the bid d oc um ent as a n add alte rnate . The es tim a ted c ost of the pa rking w ould b e
ap p ro x im a tely $1 0 0 ,0 0 0 . S taff h a s p ro p o sed to m eet w ith th e ice u se rs n e x t w eek to g et th e ir in p u t.
I f the City moves ahead with construc ting the a dditional parking, the rubber flooring in the
h allw a y an d lo c k e r ro o m s o f th e Ice A ren a, estim a ted to co st $1 7 5 ,0 0 0 , b e p u sh ed b a c k to th e fifth
year o f the CIP.
T e n n is C o u rt Imp r o v e men ts will be re su r faced at In is Gro v e P a rk in 2 0 1 4 /1 5 an d at E mma
M cC arth y L ee P ark in 20 1 6 /1 7 . A n ew restro o m is p lan n ed to b e co n struc ted in In is G rov e P ark
in 2015/16.
M s . Carroll told the Council that the N orthridge H e ights Pa rk will begin t o be de ve lope d next
spring.
10
A n update to the possible pa rk property in W est A m e s w as give n by M s . C a rr oll. She s a id tha t she
had been hav ing discussion s w ith the fa m ily w ho o w ns the land . Fam ily m em bers hav e ind icated
to Ms . C ar ro ll th a t th e y need ap p ro x ima tely six mo re mo n th s to wo rk th r o u g h th e le g a litie s. No
f un ding for s uc h a p a rk w a s includ e d in this CI P.
N o tin g th at N an cy C arroll h ad sub m itted h er resign atio n an d th is w o u ld b e h er last C IP
p resen tatio n , C o u n cil M em b er G o o d m an th an k ed N an cy for he r resp o n siv en ess to A m es citizen s’
co n cern s an d h e r o p e n n e ss to citizen in p u t.
L ibr ar y. L y n n e C arey , A c tin g L ib rary D irector, g av e an u p d ate on th e A m es P u b lic L ib rary
R enovation. She annou nced tha t the fund-ra ising e ff orts of the Librar y Frie nds Foun da tion
con tinu e and are go ing very w ell. T he p roject is on sched ule. M s. C arey an no un ced that it w as
in itially b eliev ed th at th e p rop erty tax in crease w o u ld b e $.6 1 /1 ,0 0 0 ; h o w ev er, it is g o in g to be less
th a n that am o u n t. A n e w p ro jec t, th e In teg rated L ib rary S y stem , is p lan n ed fo r 2 0 1 5 /1 6 . T h is
S y ste m is use d to au to m a te b a sic pro c e sse s re q u ired fo r lib ra ry m an ag em e n t.
F a cilities/F leet S erv ices. Fleet Ser vices M anagem e nt Pa ul H inderaker explaine d that $50,000
has b een b ud geted f or m aintenance o r replacem ent of item s in the C ity H all bu ilding. A ll m on ies
budg ete d are not used every y e a r; the re is accum ulation of approxim ate ly $200,000 to u se for
m ajor replacem ent, s uch as carpeting . T he E dison M aintenance F acili t y Im prov em ents project
enco m passes several im prov em ents to the M aintenance Facility shared by P ub lic W orks and Fleet
S erv ices.
C o m m u n ity E n rich m en t. C ity M anag er S teve S chai nk er said there w ere no chan ges prop osed
f or the N eigh bo rho od Im prov em ent P rog r am or the D ow ntow n F acade P rog r am . M r . Sch aink er
n o ted that th e D ow n to w n F acad e P ro g ra m h a s n o t m o v e d in to C a m p u sto w n y e t. T h e C o u n cil w ill
n eed to m ak e a d ecisio n ab o u t d o in g th at. U n allo cated fun d s in th o se P rog ram s do no t carry o v er.
C on c lus ion . C ity M an ag er S c h a ink er an n o u n ced that th e re are a lot of u n k n o w n s in the C IP at th is
tim e, w hich are dep end ent on the res ults of a nu m ber of stud ies still ou tstand ing . H e believes that
the W ater and E lectric U tilities w ill be m o st directly affected; tho se w ill sub sequen tly im pact
p rop erty tax rates.
C o u n cil M em b e r D av is su g g ested that C ity M a n a g e r S c h a ink er p rep are a list o f p ro jec ts that co u ld
b e d e lay ed o n e year.
C ity M a na ge r Schainker re m inded that public input on the CI P w ill be accepted o n January 22.
ADJOURNMENT: Moved by Davis to adjourn the meeting at 9:25 p.m.
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D ia ne R. V oss, City Clerk A nn H . Campbell, M ayor