HomeMy WebLinkAbout~Master - Special Meeting of the Ames City Council 01/21/2014M INUTE S OF T HE S P ECIAL M EE TING
O F T H E A M E S C IT Y C O U N C IL
A M E S, IO W A JA N U A R Y 21 , 20 14
The A m e s City Counc il m et in spe c ial sess ion at 5:15 p .m . on the 21 st da y of Ja nuary, 20 14, in the
C ity C ou ncil C ham bers in C ity H all, 51 5 C lark A ven ue, pu rsuant to law w ith M ay or Pro T em
M atthew G oo dm an p resid ing and the follow ing C ou ncil m em bers present: G loria B etcher, A m ber
C orrie ri, Tim G artin, C hris N e ls on, a nd Pe te r O razem . M a yor A nn C am pbell a nd E x o fficio M em ber
A lex a n d ria H a rv ey w e re ab se n t..
M ayor Pro Tem G oodman announced that the prim a ry p urpose of this m e e ting w a s to conce ntrate on
the five -year Capital Im provem e nts Pla n. H ow ever , the Counc il fir stly n e e de d to take action on on e
item o f b u sin ess.
ORDINANCE ADOPT ING, B Y RE F ERENCE, 2 0 12 EDITIONS OF INTE RNATIONAL
B UIL DING, RE S IDE NT IAL , F IRE , E XIS T ING B UIL DING, M E CHA NICA L , P L UMBING,
AND F UEL GAS CODES , W ITH L OCAL EDITS : M o v e d by C orrieri, sec o n ded b y O ra z e m , to
pass on s econd reading an ordinance to adopt, by reference, 2012 E ditions of International
B u ild ing , R esid en tial, F ire, E x istin g B u ilding , M e c han ica l, P lum b ing , an d F uel G a s C o d e s, w ith
loc al ed its.
Ro ll C a ll Vote: 6-0. Mo tio n d e c la red carried un a n imo us ly.
W O R K S H O P O N T H E 2 0 1 4 -20 1 9 C A P IT A L IM P R O V E M E N T S P L A N (C IP ): C ity M anag er
S tev e S ch ain k e r e m p h asized th a t th e P lan o u tlines th e C ity ’s fu n d in g strate g y fo r m a jor p u b lic
im prov em ent proj ects to be com pleted ov er the nex t f ive fiscal years (20 14 to 20 1 9 ). P rojected
ex p en d itu res in th e P lan to tal $2 8 4 ,6 2 2 ,8 7 5 . M r. S ch aink er ex p laine d to th e C o u n cil th at th e C IP
is no t a bu dget, but a plan; and a s such, it is flexible depending on the Council’s prioritie s for
fu n d ing m a jo r p ro jects. M r. S c h a in k e r an n o u n ce d th at p u b lic inp u t w ill be tak e n at the C o u n c il
m e e tin g sc h ed u led fo r Ja n u a ry 2 8 , 2 0 1 4 , an d ag a in at th e F in a l B u d g e t P u b lic H earing to b e h eld
on M a rch 4 , 20 14.
Fina nc e D ire c tor D uane Pitcher calle d the C ity C ounc il’s a ttention to Pa ge V II I pe rtaining to the
C ity’s de bt capacity. The City’s total proje c te d 2014/15 de bt capa city w ill be $1 15,168,498
(63.9%). H e no te d the City p olicy to re ser ve 25% of a va ilable de bt capacity, w hic h in 2 014/15,
w ill equ ate to $45 ,05 4,62 5. C ity M anag er Sch aink er no ted that on e of the reason s that the C ity h as
a A aa b o n d ratin g is du e to th e C ity C o u n cil b eing m o re co n serv ativ e tha n the state law req u ires.
M r. P itch er bro u g h t the C o u n cil’s atten tio n to th e S u m m ary o f M ajor B o n d Issu es for F iscal Y ears
(FY ) 2014/15 through 2018/19.
P u b lic Sa f ety - F ire. F ire C h ief S h aw n B ay o u th d e sc rib ed th ree p rojects: (1 ) F o rty -on e S elf-
C o n taine d B reathin g A p p aratus u n its to b e pu rch ased o n e-h alf in 2 0 1 4 /1 5 an d th e oth er h alf in
2015 /16, (2) Fire Sta tion #2 R e stroom renovation to be dela ye d to 2016 /17, and (3) Fir e Station
#1 C o n c rete R e p lac e m en t (D riv ew ay ) to be d e lay e d to 20 1 7 /1 8 .
P u b lic S a fe ty - T ra ffic. Joh n Joiner, Pu blic W orks D irector, exp lained the seven projects un der
th e T raffic p ro g ra m : T raffic S ig n a l P ro g ram , Sh are d U se P a th S y ste m E x p an sio n , T raffic
E ng ineering S tud ies, W est L inco ln W ay Intersection I m prov em ents, M ulti-M o d al R oad w ay
Im p rov em en ts, T raffic C alm in g P rog ram , an d U . S . 6 9 In tersectio n Im p rov em en ts.
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A t the inquir y o f Council M em be r G artin, D irector Joine r e xplained that the input re c e ive d fr om
citizens an d u ser grou ps as part of the p ub lic process for the L on g-R ang e T ranspo rtation Plan
d eterm in e w h ich m u lti-use trails are reco m m en d ed fo r im p rov em en ts.
U tilities - R eso u rce R eco v ery P la n t (R R P ). Resourc e Recovery Sup e rinte ndent G a ry Fre e l and
A ss is tant Superintendent Bi ll Schm itt w e re present. Public W orks D irector Joine r des c ribe d the
f ou r projects being recom m end ed for the R R P , as follow s: R esou rce R eco very S ystem
I m prove m ents, Process A rea Sprinkler Syste m Repla c e m ent, Resourc e Recovery Exterior
Enha nc e m ents, and R e sourc e Recovery Cold Stora ge Building.
W a ter a n d P o llu tio n C o n tr o l. W ater an d P o llu tio n C o n trol D irector Jo h n D u n n in trod u ced staff
p resen t: A ssistan t D irector S tev e D u V all, E n v iron m en tal E n g in eers K ris E v an s an d M att H aw es,
and Environmenta l Spe c ialist M ike K loc ke -Sullivan.
D irecto r D u n n su m m arize d past d ecisio n s m ad e b y th e C o u n cil, w h ich resu lte d in a p lan to
con struct a new 15-m illion-gallon/day lim e softening W ater T reatm ent Pl ant on a new site.
C on ceptual draw ing s of the facility w ere sho w n. T he co st in 2 01 3 d ollars is no w estim ated at
approxim a te ly $74,500,000. The es tim a ted com pletion date for the new facility is 20 17.
O ther C IP projects for 20 14 /15 to 20 18 /19 w ere described as: A dv anced M etering Infrastructure,
W a ter S u p p ly E x p an sio n , W ater P lan t F acility Im p ro v e m en ts, an d W e ll F ield S tan d b y P o w er to
select w ells lo cated in th e H u n zike r Y o u th S p o rts C o m p lex . T h e W ell F ield S tan d b y P o w er project
m ay b e acc elerated sho u ld F E M A H aza rd M itig atio n G ran t fu n d in g b eco m e av ailab le so o n er.
U tilities - W a te r P o llu tion C o n tr o l. D ire c tor D unn said 1 3 p r ojects are be ing recom m ended for
the U tilities progra m . D es c riptions w e re give n for the follow ing proje c ts : R e siduals H andling
Im p rov em en ts, D ig ester Im p rov em en ts, B ar S creen Im p rov em en ts, F acility Im p rov em en ts,
M echan ical and H V A C R eplacem ents, C larifier M aintenance, E lectrical Sy stem M aintenance,
F lo w E q u alizatio n E x p an sio n , S eco n d ary T reatm en t Im p rov em en ts, L ift S tatio n Im p rov em en ts,
S tructural R ehab ilitation , N utrient R edu ction M od ificati o ns, and C og eneration Sy stem
M aintenance. M r. D un n told the C ou ncil that the Iow a N utrient R edu ction Strategy w as released
by the Iow a D epartm ent of N atural R esources in 20 13 . I t requ ires the state’s 10 2 largest m un icipal
w astew ate r fa c ilities to insta ll technic a lly an d e c onomically feas ible proc e ss c ha nge s f or nu trient
r em ov al. T he n ext N P D E S Perm it for A m es w ill be issu ed in 2 01 5. W ithin tw o y ears of that
P erm it re-issuan ce, A m es m ust sub m it to ID N R a prelim inary eng ineering repo rt that evaluates
the cost and f e a sibility of insta lling nutrient reduction a t the fa c ility. M r. D unn noted the cos t of
th e p roject w o u ld be ap p rox im ately $3 5 ,0 0 0 ,00 0 . E ffo rts are un d erw ay to co m e u p w ith lesser-
ex p en siv e altern ativ e s to ac h iev in g co m p lian ce an d to in flu e n c e th e d irec tio n the req u irem en t is
going to g o.
P u b lic Sa fety - E lectric. D on K om exp lained the O utdoo r S torm W arning S ystem proj ect, w hich
w o u ld allo w th e C ity to acq u ire larg er, n ew siren s to au g m en t an d ev en tu ally rep lace th e sm aller,
o ld er siren s, an d fill in g ap areas.
E lectric - E lectric Serv ices. D o n ald K o m , E lec tric S erv ices D irecto r, rev iew e d ca p ita l p ro jec ts
b ro k e n d o w n into thre e categ o ries : E lec tric S erv ices, T ra n sm issio n /D istrib u tio n , an d P o w er P lan t.
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U nder Ele c tric Se rvic e s, no c ha nge s are being r e c om m e nde d to the D em a nd-Side M a na ge m ent
Energy C onser va tion Pr ogram s. Ther e is $1 m illion budg ete d p er yea r for ea c h o f the next five
y ears.
Elect r ic - Tran sm is sion & Di stribution . Seven p rojects w e re highlighte d in the
Transm ission/D is tribution c a tegory: 69 kV Transm ission R econstruc tion, Top-O -H ollow
S ub station E x p an sion , O ntario S ub station 69 kV B r eaker A dd ition , M ortensen R oad Feed er
R econ struction , E lectr ic D istribu tion R oo f R eplacem ent, D ayton A ven ue S ub station Sw itchg ear
U pgra de s, and M orte nsen Roa d Trans form er Protection.
E lectric - P o w er P la n t. Five of Electric Se rvic e ’s CIP p roj ects fall under the cate gory o f the
P o w e r P lan t: U n its #7 an d #8 F u el C o n v e rsio n , N a tu ral G as T ra n sp o rt P ip e to P o w e r P lan t,
C ontinuou s Em is sions M on itoring System , Pow er Pla nt Relay/C ontrol Repla c e m ent, and Turbine
C on tr ols U pg rade.
M r. K om prov ided a detailed ex planation o f the U nits #7 and #8 Fu el C on version and the N atural
G as T ran sp o rt P ip e to th e P o w er P lan t from N o rth ern N atural G as’s m ajor p ip elin e n ear S to ry
C ity, Iow a. H e note d tha t the C ity C ouncil had approved the conver sion of the A m es Pow e r Plant
fro m co al-fired o p eratio n to n atural ga s-fired o p eratio n . C o m p letio n b y A p ril 2 0 1 6 is ne cessa ry
in o rd e r to m e e t th e n e w E P A req u irem e n ts. M r. K o m em p h asized that, if th e dead lin e is no t m e t,
the Pow er Pla nt ca nnot run.
U t ilities - W ater D is tribution . Public W orks D irector Joiner introduced Tracy W arner, M unicipal
E n g ineer. T w o p ro jec ts u n d e r this p ro g ra m : W ater S y stem Im prov em en ts an d C am p u sto w n P u b lic
I m prov em ents w ere described by M r. Joiner
U t ilities - Storm Sew er. D irector Joine r desc ribed se ve n proje c ts , a s follow s : Flood M itigation -
Loca lized Flooding, Low -Point D rainage Im provem e nts , Storm W ater Fa c ility Rehabilitation
P rog ram , Storm S ew er Im prov em ent P rog r am , Flood M itigation - R iver Floo ding, S torm Sew er
Erosion C ontrol Progra m , and Storm Sew er System A na lysis. It w a s no te d by M r. Joiner that on e
o f th e top ics o f the C o u n cil’s F e b ru ary 18 W o rk sh o p w ill b e sto rm w ater m a n a g e m en t.
U tilities - S a n ita r y S ew er. T wo pro je c ts w ere h ig h lig h e d b y Mr. J o in er u n d e r th is pro g r a m:
Sa nitary Sew er Rehabilitation and C le a r W a ter D iver sion.
T ransport ation - Str e e ts Engi neering. A c c o rd in g to P u b lic W o rk s D irec to r Jo iner, 1 2 p ro jec ts
ar e being re c om m e nded under this c a tegory. The proje c ts w er e na m ed a s G r a nt A ve nue Pa ve m ent
Im prov em en ts, C yR ide R ou te P av em en t Im p rov em en ts, C o llecto r S treet P av em en t Im p rov em en ts,
C on crete Pav em ent Im prov em ents, D ow ntow n S treet Pav em ent Im prov em ents, A sph alt Street
Pa ve m ent Im provem e nts, M orte nse n Roa d Im provem e nts , A rte rial Str e e t Pa ve m ent
I m prove m ents, Se a l Coat Pavem e nt Im provem ents, Right-of-W ay Restoration, G rand A ve nue
E x ten sion , an d C h erry A v e n u e E x ten sio n . M r. Join er ad v ised that G ran d A ven u e E x ten sio n is ve ry
dependent on fe de ral and sta te gra nts to b e c om pleted. C ouncil M em be r G ar tin expres se d the
im po rtance of that project to the m ov em ent of traffic throu gh A m es. H e asked if there w ere other
po ssible fun ding alternatives if state or f ederal m on ies do no t com e throu gh . C ity M anag er
S chai nk er no ted several other large p r ojects that need finan cing and told the C ou ncil m em bers that
th e y w ill hav e to p rio ritize th e p ro jec ts an d m ak e d e c isio n s o n w h ich o n es th e C ity w ill be ab le
to fund.
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T ra n sp o rta tio n - Str e e t M a in te n a n ce. M r. Jo iner ex p la in e d th e Brid g e R eh ab ilitatio n P ro g ra m,
P avem ent R estoration , N eigh bo r ho od C urb R eplacem ent P r og ram , R igh t-of-W ay A pp earan ce
Enha nc e m ents, Shared Use Path M a intenance, Side w a lk Safety Pr ogram , a nd Sa lt Br ine Fa c ility.
T ra n sp o rta tio n - A irp o rt. D irector Jo in er rev iew ed th e A irpo rt Im p rov em en ts pro jects th at are
scheduled through 2018/19. The re a re no projects sla te d to occur in 2 014/15.
C o m m u n ity E n rich m en t - P u b lic W o rk s. M un icipal C em etery Im prov em ents w ere described
by M r. J oiner. Lane c onstruction/m a intenance w ill oc c ur in 2014 /15 and 2015 /16, a nd w ater line
r e placem e nt w ill occ ur in 2 016/17.
T h e me e tin g recessed at 7 :2 2 p.m. an d reco n v en ed at 7 :2 8 p.m.
T ra n sp o rta tio n - T ra n sit. Tr a nsit D irector She ri K yra s explaine d the funding s ources for
Tr ansit proje cts am ong the Tra ns it Fund , Federal Transit A dm inistration, Federal/State G ra nts, and
the Iow a S tate U niversity G ov ernm ent of the S tud ent B od y. Sh e described five p rojects planned
fo r th e n e x t fiv e y e a rs, as fo llo w s: B u ild in g E x p an sio n an d M o d e rn iza tio n , V e h icle R e p lacem e n t,
C y R id e S h o p /O ffice E q u ipm en t, B u s S to p Im p rov em en ts, an d T ech n o lo g y Im p rov em en ts. M s.
K yras told the C ou ncil that C yR ide w ill receive n o federal capital fun ds for bu s r eplacem ents after
the 2 01 4/15 b ud get year. It is being p rop osed in the C I P that five u sed bu ses be pu rchased each
year from 20 15/16 through 20 18/19.
Par ks & Recreation. K eith A braham , D ire c tor of Parks and R ecre a tion, brief e d the Counc il on
th e 12 C IP p ro jec ts, as fo llo w s: M u n icip al P o o l M a in ten an ce, P a rk s an d R e c reatio n F acility
I m prove m ents, Pla yground /Pa rk Equipm ent Im provem e nts, A da H ayden Herita ge Par k,
C o m m u n ity G y m n asiu m s, F u rm an A q u atic C en ter, A m es/IS U Ice A ren a, T en n is C o u rt
I m prove m ents, Roosevelt N eighbo rhood Park Development, Inis G rove Par k Restr oom
R ep lace m en t, M o o re M em o rial P ark , an d B roo k sid e P ark Im p rov em en ts. N o tin g that asp h alt cart
paths at H om ew oo d G olf C ou rse w ere being recom m end ed in 2 01 4/15, C ou ncil M em ber B etcher
exp r essed h er desire that the p aths be con structed w ith p ervious surface.
F a c ilities/F leet S erv ices. Facilitie s/Fleet Ser vices Inter im D irector Ric h Ive rson e xplained the
C i t y H all Improv e ments and City M a intenance Fa c ility Improv e ments p r ojects. Funds in the
am ou nt of $5 0,00 0 are allocated p er year for equipm ent or system failures. T he C ity M aintenance
Fa c ility roof w ill be re placed in three ph a ses ov e r four years, star ting in 2 013/14.
C o m m u n ity E n rich m en t. C ity M anag er Steve Sch aink er said there w ere no chan ges prop osed
f or the N eigh bo rho od Im prov em ent Prog ram o r the D ow ntow n F acade P rog r am . M r. Sch aink er
note d tha t he had been w orking w ith the C am pustow n A c tion Com m itte e to c reate a sim ila r fa c a de
prog ram for C am pu stow n. M ore inform ation w ill be brou gh t before the C ou ncil in the n ear futur e,
w ith th e fin a l d e c isio n b ein g m a d e on F e b ru ary 1 1 at th e B u d g et W rap -U p .
C on c lus ion . C ity M an ag er S c h a ink er n o ted th a t th e C IP co u ld ch an g e b a se d o n fu ture C o u n cil
decisions on pending issues . H e specified that no funding for expansion/renovation of the
Convention Ce nter or an ind oo r recr e a tion a qu a tic c e nter had be e n pla c e d in the 2 01 4 - 2 01 9 CI P.
H istorically, he has neve r recom m ended funding for a ny projects that w ill re quire a re fer e ndum
because, at the tim e of the a doption of the CI P, the results of the pu blic vo te ar e no t know n. In
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addition , muc h w ork is n e e de d to be d on e on exp ansion o f the Re sear c h Par k, and n o fun ding
r e c omm e nd a tion wa s contained in the 2 01 4-2019 CIP.
A t th e in q u iry o f C o u n cil M em b e r B etch e r a s to h o w m an y o f the fun d in g so u rces fo r th e p ro jec ts
w ere certain . C ity M an ag er S ch ain k er ad v ised th a t h e w o u ld n e e d to g o th ro u g h ea c h p ro jec t to
prov ide that answ er. H e stated that w hat is certain is that the C ity w ou ld n ot start any project
bef ore the funding is dete rm ine d.
Fina nc e D irector Pitcher re m inded that pu blic input on the CIP w ill be a c c e pted o n Ja nua ry 2 8.
ADJOURNMENT: Moved by Nelson, seconded by Corrieri, to adjourn the meeting at 8:32 p.m.
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D ia ne R. V oss, City Clerk A nn H . Campbell, M ayor