HomeMy WebLinkAboutA001 - Council Action Form dated June 24, 2025ITEM #:44
DATE:06-24-25
DEPT:P&R
SUBJECT:PARKS AND RECREATION MAINTENANCE BUILDING EXPANSION
PROJECT
COUNCIL ACTION FORM
BACKGROUND:
The Parks and Recreation Maintenance Facility Expansion Project is designed to consolidate
park maintenance staff and equipment into one location to improve efficiency and
effectiveness. SVPA Architects, Des Moines, Iowa, was hired to provide design services,
bidding assistance, and construction administration. This project includes the following four
main components:
1. Renovation of the existing Park Maintenance Building - this includes expanding the
break/training room, upgrading the HVAC system, and creating staff workspaces.
2. Constructing Additional Parking - bringing the Park Maintenance staff together in one
location will require additional parking.
3. Cold Storage Building - this will allow staff to consolidate maintenance equipment and
attachments onto one site and discontinue storing equipment in buildings that are either
near the end of life or are in the flood plain.
4. Relocate the Bulk Water Station - the current location will interfere with the location of the
cold storage building and additional parking. The costs of design and relocation will be
paid for through Water & Pollution Control project savings.
The Plans and Specifications were distributed on May 14, 2025, with bids due on June 11,
2025. The construction documents were split into a Base Bid, Alternate #1 (Cold Storage
Expansion), Alternate #2 (Concrete), Alternate #3 (Door Opener Retrofit), Alternate #4
(Relocate Bulk Water Station), Alternate #5 (13th Street Sidewalk). Alternate #5 was removed
from the bid as a result of prior action approved by City Council.
Seven bids were received and the results are shown Attachment A. King Knutson
Construction, Inc., Iowa Falls, IA is the low bidder with a total bid of $1,354,400 which
includes the base bid and all alternates. The low bid is $232,645 higher than SVPA's
cost opinion. However, SVPA recommends awarding a contract to King Knutson
Construction which can be seen in their recommendation letter included as Attachment
B.
To understand the total project costs for the Park Maintenance Facility Expansion, the
following table provides a breakdown of the project components, the cost opinion and funding,
the low bid amounts, as well as what staff is recommending Council approve. The
recommendation includes the Base Bid, Alternate #1, Alternate #2, and Alternate #4. Staff is
not recommending Alternate #3 (Door Opener Retrofit) as these can be done at a later
time. A 5% contingency for the base bid and selected alternates is included.
1
Component Cost Opinion /
Funding Amount Low Bid Recommendation
Base Bid $ 755,650 $ 990,000 $ 990,000
Base Bid Contingency (5%)$ 37,783 $ 49,500 $ 49,500
Alternate #1 - Cold Storage
Expansion $ 147,605 $ 195,700 $ 195,700
Alternate #2 - Concrete $ 85,000 $ 44,900 $ 44,900
Alternate #3 - Door Opener Retrofit $ 15,000 $ 10,325 Do Not Award
Alternate #4 - Relocate Bulk Water
Station $ 118,500 $ 113,475 $ 113,475
Alternate #5 - 13th Street Sidewalk $ 10,340 Removed From
Bid
Removed From
Bid
Alternate Contingency (5%)$ 18,822 $ 18,220 $ 17,704
A & E, Survey, Etc.$ 102,760 $ 102,760 $ 102,760
Special Inspections $ 19,000 $ 19,000
FFE (Furniture, Fixtures,
Equipment)$ 35,000 $ 35,000 $ 35,000
TOTAL PROJECT COST $1,326,460 $1,578,880 $1,568,039
FUNDING AVAILABLE $ 897,464 $ 897,464 $ 897,464
SURPLUS / (SHORTFALL)$ (428,996)$ (681,416)$ (670,575)
There is a funding shortfall of $670,575 for this project. To cover this shortfall, staff is
recommending using the following savings and/or funds:
Funding Source Amount
Daley Park Splash Pad Project $357,358
Ada Hayden Heritage Park Path Replacement
Project $106,294
Mini Pitch Project $ 64,500
Agility Course Project $ 30,000
Disc Golf Course Project $ 10,000
Brookside Stair Railings Project $ 1,698
Park Development Fund*$100,725
Total $670,575
*There is a current balance in the Park Development Fund of $574,942.
A detailed breakdown of funding for this project, the Daley Park Splash Pad project, and the
Ada Hayden Trail Replacement project is shown in Attachment C. Substantial completion for
this project is expected to be January 15, 2026.
2
ALTERNATIVES:
1. The City Council can:
a. Accept report of bids.
b. Approve final plans and specifications and award a contract to King Knutson
Construction, Inc. of Iowa Falls, IA, in the amount of $1,344,075.
c. Approve reallocating funds from th e Daley Park Splash Pad Project ($357,358),
Ada Hayden Path Replacement Project ($106,294), Mini Pitch Project ($64,500),
Agility Course Project ($30,000), Disc Golf Course Project ($10,000), Brookside
Stair Railings Project ($1,698), and Park Development Fund ($100,725) to be used
for this project.
2. Award the contract to one of the other bidders.
3. Accept the report of bids but do not award a contract
4. Refer back to staff.
CITY MANAGER'S RECOMMENDED ACTION:
The Parks and Recreation Maintenance Expansion project will add needed storage
space and will house the maintenance staff operations at one facility that will improve
efficiency and effectiveness of the staff and department. Although the bids received
were higher than the cost opinion, available funding has been identified to bring this
project to fruition. Any unspent funds will be returned to the Park Development
F u n d . Therefore, it is the City Manager's recommendation that City Council approve
Alternative #1, as described above.
ATTACHMENT(S):
Attachment A - 2025-155 Park Maintenance Facility Bid Tab.pdf
Attachment B - SVPA Bid Award Recommendation.pdf
Attachment C - Project Cost Breakdown.pdf
3
CITY OF AMES, IOWA
amanda.moore@cityofames.org
BID NO. 2025-155
BIDDERS
Iowa Falls, IA x x x x $990,000.00 $195,700.00 $44,900.00 $10,325.00 $113,475.00 $1,354,400.00
x x x x $962,600.00 $242,904.00 $41,763.00 $10,473.00 $149,961.00 $1,407,701.00
Ames, IA x x x x $1,035,000.00 $240,000.00 $52,000.00 $10,000.00 $115,000.00 $1,452,000.00
Des Moines, IA x x x x $1,045,000.00 $273,000.00 $51,000.00 $10,500.00 $99,000.00 $1,478,500.00
x x x x $1,069,000.00 $222,000.00 $54,000.00 $21,900.00 $120,000.00 $1,486,900.00
Grimes, IA x x x x $1,085,700.00 $240,000.00 $41,300.00 $10,800.00 $114,000.00 $1,491,800.00
x x x x $1,169,000.00 $216,000.00 $62,000.00 $9,690.00 $115,000.00 $1,571,690.00
Parks & Recreation
Maintenance Building BASE BID
4
Project: #24065 Ames Park & Rec Complex Expansion Bid Award Recommendation
1
Date: June 17, 2025
City of Ames
Keith Abraham, Director
Parks & Recreation Services
1500 Gateway Hills Drive, PO Box 811
Ames, Iowa 50010
On June 11, 2025, seven bids were received for the Ames Park & Rec Complex Expansion Project. There was
a high level of interest in this project and the bids were competitive. The lowest bid received was:
King Knutson Construction, Inc. $990,000
Iowa Falls, IA
SVPA Architects has reviewed the low bid submitted by King Knutson Construction, Inc. with their authorized
representative Matt Pearce, and they have confirmed that they are confident that their bid is complete and there
are no omissions or gaps in coverage for the scope of work indicated in the Contract Documents. They
indicated they are confident in their ability to meet the proposed schedule. We understand that King Knutson
Construction, Inc. has past experience with commercial projects of this scale and larger. While it has been many
years since I have worked directly with King Knutson Construction, Inc., they have confirmed that they have
completed many projects of this type and construction in the Iowa Falls area, which is where their home office is
located. Their proposed team of sub-contractors for this project is still being finalized, which is common at this
stage. We have no reason to take exception with them being a responsive and responsible bidder.
The bids received came in above the estimated construction cost of $1,132,095. Given the number of bids
received and the competitive range of pricing submitted between the bidders, we do not believe that re-bidding
the project would result in a lower bid cost unless the scope of work or quality of materials is reduced. With this,
SVPA Architects Inc. recommends that the City of Ames Park and Recreation Department award the contract to
King Knutson Construction, Inc. for the base bid amount of $990,000, plus the following Allowances and
Alternates:
Recommendations for Acceptance Cost:
Alternate No. 1 – Cold Storage Expansion (Building) [+]$195,700
Alternate No. 2 – Cold Storage Expansion (Site) [+]$44,900
Alternate No. 4 – Relocation of Bulk Water Station [+]$113,475
The total contract sum including the Alternates listed above would be one million, three hundred and forty-
four thousand and seventy-five Dollars ($1,344,075)
Respectfully,
Thad N. Long, AIA
Vice President / Principal
SVPA Architects Inc.
5
Component
Cost Opinion / Funding
Amount Low Bid Recommendation
Construction Base Bid 231,749$ 295,595$ 295,595$
Construction Base Bid Contingency (10%)23,175$ 29,560$ 14,780$
Alternate #1 - Shade Structure 25,000$ 27,225$ 27,225$
Alternate #2 - Benches 8,000$ 10,000$ -$
Splash Pad Equipment and Installation 535,000$ 526,495$ 577,934$
Mechanical Building 75,000$ 75,000$ 50,000$
A & E 26,500$ 26,500$ 26,500$
TOTAL PROJECT COST 924,424$ 990,375$ 992,034$
FUNDING AVAILABLE 1,349,392$ 1,349,392$ 1,349,392$
SURPLUS / (SHORTFALL)424,968$ 359,018$ 357,358$
Component
Cost Opinion / Funding
Amount Low Bid Recommendation
Base Bid 1,234,615$ 1,066,989$ 1,066,989$
Base Bid Contingency (5%)61,731$ 53,349$ 53,349$
Alternate #1 - Fletcher Connector 53,507$ 49,201$ 49,201$
Alternate #2 - Stone Brooke Connector 23,335$ 20,673$ 20,673$
Alternate #3 - Edgewater Connector 11,595$ 11,345$ -$
Alternate Contingency (5%)4,422$ 4,061$ 3,494$
Public Works Staff Time -$ -$ 25,000$
A & E 88,600$ 88,600$ 75,000$
TOTAL PROJECT COST 1,477,805$ 1,294,218$ 1,293,706$
FUNDING AVAILABLE 1,400,000$ 1,400,000$ 1,400,000$
SURPLUS / (SHORTFALL)(77,805)$ 105,782$ 106,294$
Component
Cost Opinion / Funding
Amount Low Bid Recommendation
Base Bid 755,650$ 990,000$ 990,000$
Base Bid Contingency (5%)37,783$ 49,500$ 49,500$
Alternate #1 - Cold Storage Expansion 147,605$ 195,700$ 195,700$
Alternate #2 - Concrete 85,000$ 44,900$ 44,900$
Alternate #3 - Door Opener Retrofit 15,000$ 10,325$ -$
Alternate #4 - Relocate Bulk Water Station 118,500$ 113,475$ 113,475$
Alternate #5 - 13th Street Sidewalk 10,340$ -$ -$
Alternate Contingency (5%)18,822$ 18,220$ 17,704$
A & E, Survey, Etc.102,760$ 102,760$ 102,760$
Special Inspections 3,000$ 19,000$ 19,000$
FFE (Furniture, Fixtures, Equipment)35,000$ 35,000$ 35,000$
TOTAL PROJECT COST 1,329,460$ 1,578,880$ 1,568,039$
FUNDING AVAILABLE 897,464$ 897,464$ 897,464$
SURPLUS / (SHORTFALL)(431,996)$ (681,416)$ (670,575)$
Cost Opinion / Funding
Amount Low Bid Recommendation
TOTAL PROJECT COST 3,731,689$ 3,863,473$ 3,853,779$
FUNDING AVAILABLE 3,646,856$ 3,646,856$ 3,646,856$
SURPLUS / (SHORTFALL)(84,833)$ (216,617)$ (206,923)$
MINI PITCH SAVINGS 64,500$
AGILITY COURSE SAVINGS 30,000$
DISC GOLF COURSE IMPROVEMENTS 10,000$
BROOKSIDE STAIR RAILINGS 1,698$
PARK DEVELOPMENT FUND 100,725$
TOTAL 206,923$
THREE PROJECTS COMBINED
OPTIONS TO COVER SHORTFALL
P & R MAINTENANCE FACILITY
ADA HAYDEN PATH REPLACEMENT
DALEY PARK SPLASH PAD
6