HomeMy WebLinkAboutA001 - Council Action Form dated June 24, 2025ITEM #:18
DATE:06-24-25
DEPT:CMO
SUBJECT:AMENDMENT TO ASSET CONTRACT WITH THE SALVATION ARMY FOR
TEMPORARY EMERGENCY SHELTER SERVICES
COUNCIL ACTION FORM
BACKGROUND:
On June 11, 2024, the City Council approved the FY 2024/25 ASSET contracts totaling
$1,780,999. The Council also approved $143,579 in funds not yet allocated to an agency,
where:
a. $117,322 is reserved for needs that may arise for emergency shelter services;
b. $ 6,000 is reserved for needs that may arise for housing service coordination services;
and,
c. $ 20,257 remains undesignated for any ASSET-related service need(s) that may arise in
FY 2024/25.
In the approved contract with The Salvation Army (TSA) for FY 2024/25, the City approved
$5,000 towards purchasing emergency shelter services (hotel vouchers) at a per-unit rate of
$105.75. On June 25, 2024, the City Council approved an amendment to that contract for an
additional $100,000, thereby increasing the total appropriation for emergency shelter services
to $105,000. As of June 1, 2025, there remains $31,579 in unallocated ASSET funds which
can be used to meet needs that arise in FY 2024/25.
In winter 2024-2025, TSA provided emergency shelter services (hotel vouchers) for those
needing shelter from the cold winter weather. Although most of the funds had been
expended, TSA continued providing services, feeling it was necessary to still assist
with keeping individuals sheltered from cold weather conditions. In January, Story
County provided an additional $20,000 in hotel vouchers to TSA for weather-related events,
which was used in the month of January. The City at the time reserved its ASSET funds for
extenuating circumstances when police officers may encounter a family needing shelter in the
winter, which did not occur.
Staff has engaged in conversations with TSA about the use and need for emergency
sheltering in Ames and Story County. From July 1, 2024, to May 31, 2025, TSA has provided
4,227 nights of hotel shelter. Funding has primarily been from the ASSET Funders and Story
County Housing Trust Fund.
If the Council approves the additional $25,000 request at the unit rate of $105.75, the total
amount approved from City funding for FY 2024/25 to TSA for emergency shelter services will
be $130,000. Therefore, the City will be purchasing a total of 1,229 units of service. (A unit of
service includes 1 24-hour shelter service and a meal.) Currently, there is not a clear long-
term solution for emergency shelter services; however, there continues to be a
community need for temporary housing.
1
ALTERNATIVES:
1. Approve the amendment to The Salvation Army's FY 2024/25 ASSET contract for an
additional $25,000 to provide temporary emergency shelter services from July 1, 2024 -
June 30, 2025, at a cost per unit of $105.75, thereby increasing their total appropriation
for this service to $130,000.
2. Do not approve the amendment.
CITY MANAGER'S RECOMMENDED ACTION:
Staff will continue to engage in conversations with service providers to find a more
sustainable, long-term solution to sheltering needs. Until then, there continues to be a
community need for emergency shelter services. In the interim, The Salvation Army has
been meeting immediate needs through hotel vouchers. Therefore, it is the
recommendation of the City Manager that the City Council approve Alternative No.1 as stated
above
ATTACHMENT(S):
Salvation Army - Second Amendment FY2024.25.docx
2
AMENDMENT TO CONTRACT FOR HUMAN SERVICES
BETWEEN THE CITY OF AMES AND THE SALVATION ARMY
WHEREAS, effective July 1, 2024, the City of Ames and The Salvation Army entered into an
agreement for funding for social services to be provided by The Salvation Army through the
City’s ASSET program; and,
WHEREAS, the parties wish to amend the agreement by the City providing additional funding to
the category of services, “Emergency Shelter Services.; and
WHEREAS, the cost per unit rate has been updated,
THEREFORE, the parties agree to amend their FY2024/25 prior agreement as follows:
1. Under Section II, “SCOPE OF SERVICES,” a category of services called “Emergency
Shelter Services” is added to the chart of services in the following fashion:
SERVICE COST PER UNIT UNITS AMOUNT
Emergency Shelter Services/ $105.75 1,229 $130,000
Hotel Voucher
2. Under Section III, “METHOD OF PAYMENT”, Paragraph D is stricken and replaced
with the following:
“D. The maximum total amount payable by the City of Ames under this
agreement is $205,200.00 as detailed in the SCOPE OF SERVICES (Section II of
this contract), and no greater amount shall be paid.”
3. All other provisions of the original agreement remain in full force and effect.
IT WITNESS WHEREOF, the parties hereto have, by their authorized representatives, set their
hand and seal:
CITY OF AMES, IOWA ATTEST:
BY: __________________________ ____________________________
John A. Haila, Mayor Renee Hall, City Clerk
Date signed:___________________
[Continued on next page]
3
Page 2
Amendment to agreement between City
of Ames and The Salvation Army.
THE SALVATION ARMY (AGENCY) Organization Address (please print):
BY:___________________________ _____________________________
Print Name and Title: Phone Number:
_____________________________ _____________________________
Date signed:___________________
4