HomeMy WebLinkAbout~Master - Meeting of the Ames Area Metropolitan Planning Organization Transportation Policy Committee 07/11/2017MINUTES OF THE MEETING OF THE AMES AREA
METROPOLITAN PLANNING ORGANIZATION (AAMPO)
TRANSPORTATION POLICY COMMITTEE AND
REGULAR MEETING OF THE AMES CITY COUNCIL
AMES, IOWA JULY 11, 2017
MEETING OF THE AMES AREA METROPOLITAN PLANNING ORGANIZATION
TRANSPORTATION POLICY COMMITTEE
The Ames Area Metropolitan Planning Organization (AAMPO) Transportation Policy Committee
meeting was called to order by Ames Mayor and voting member Ann Campbell at 6:03 p.m. on the 11th
day of July, 2017, in the City Council Chambers in City Hall, 515 Clark Avenue, pursuant to law. Other
voting members present were: Bronwyn Beatty-Hansen, City of Ames; Gloria Betcher, City of Ames;
Amber Corrieri, City of Ames; Tim Gartin, City of Ames; Chris Nelson, City of Ames; and Peter
Orazem, City of Ames.
AAMPO Administrator John Joiner, City of Ames Transportation Planner Tony Filippini, and City of
Ames Transit Director Sheri Kyras were also present. Voting members Bill Zinnel, Boone County
Supervisor; Jonathan Popp, Gilbert Mayor; Lauris Olson, Story County; and Transit Representative
Kate Gregory were absent.
HEARING ON FY 2018-2021 TRANSPORTATION IMPROVEMENT PROGRAM (TIP):
Transportation Planner Filippini recalled that the Transportation Policy Committee, at its meeting on
May 23, 2017, had reviewed the Draft 2018-2021 TIP and had unanimously approved it. He named the
five projects that would be included. The Program was reviewed by the AAMPO’s state and federal
partners. No comments by the public. Once approved, it will be sent to the Iowa Department of
Transportation.
Mayor Campbell opened the hearing. No one came forward to speak, and the hearing was closed.
Moved by Corrieri, seconded by Beatty-Hansen, to adopt RESOLUTION NO. 17-430 approving the
Final FY 2018-2021 TIP.
Roll Call Vote: 8-0. Resolution declared adopted unanimously, signed by the Mayor, and hereby made
a portion of these Minutes.
ADJOURNMENT: Moved by Corrieri, seconded by Gartin, to adjourn the meeting at 6:06 p.m.
REGULAR MEETING OF THE AMES CITY COUNCIL
The Regular Meeting of the Ames City Council was called to order by Mayor Campbell at 6:07 p.m.
on July 11, 2017, in the City Council Chambers in City Hall, 515 Clark Avenue. Present from the Ames
City Council were Bronwyn Beatty-Hansen, Gloria Betcher, Amber Corrieri, Tim Gartin, Chris Nelson,
and Peter Orazem. Ex officio Member Rob Bingham was also present.
PRESENTATION:
Jean Kresse, Executive Director of United Way; Kim Hanna, Director of Raising Readers in Story
County (Raising Readers); Judy Dahlke, representative of Raising Readers of Story County; Jerri Heid,
representative of Ames Public Library and Raising Readers; and Marion Kresse, representative of
Raising Readers, were present. Ms. Kresse presented the All-America City Finalist Award for the Ames
community’s work in Grade-Level Reading Proficiency. Ms. Kresse provided information on the
programs offered in Ames and gave statistics on the progress made by children in Ames elementary
schools in reading proficiency.
Mayor Campbell accepted the Award on behalf of the City.
CONSENT AGENDA: Moved by Gartin, seconded by Corrieri, to approve the following items on the
Consent Agenda: Council members vote on the motion.
1.Motion approving payment of claims
2.Motion approving Minutes of Regular Meeting of June 27, 2017
3.Motion approving Report of Contract Change Orders of June 16-30, 2017
4.Motion approving new Class C Beer and Class B Native Wine for Hampton Inn & Suites Ames,
2100 SE 16th Street, pending final inspection
5.Motion approving renewal of the following Beer Permits, Wine Permits, and Liquor Licenses:
a.Class C Liquor – Welch Ave. Station, 207 Welch Avenue
b.Class C Liquor & Outdoor Service – Bar, 823 Wheeler Street, Suite 4, pending dram
c.Class B Beer – Panchero’s Mexican Grill, 1310 South Duff Avenue, Suite. 103
d.Class C Liquor – Applebee’s, 105 Chestnut Street
e.Special Class C Liquor – Triple Double (Trio Asian Restaurant), 223 Welch Avenue, Upper
Level
f.Class C Liquor, Catering, & Outdoor Service – Iowa State Center - Scheman Building,
Scheman Building, Iowa State University
g.Class C Liquor – Sportsman’s Lounge, 123 Main Street
6.RESOLUTION NO. 17-431 approving 2017/18 Human Services Agency (ASSET) Contracts with
Heart of Iowa Regional Transit Agency (HIRTA) and Lutheran Services in Iowa (LSI)
7.RESOLUTION NO. 17-432 approving Certification of Local Government approval on behalf of
local non-profit organizations receiving emergency shelter grant (ESG) funds
8.RESOLUTION NO. 17-433 approving Intergovernmental Agreement for Keigley Branch Watershed
Management Authority
9.RESOLUTION NO. 17-434 approving Professional Services Agreement with WHKS & Co. of
Ames, Iowa, for 2015/16 Sanitary Sewer Rehabilitation Construction Services in an amount not to
exceed $141,600
10.RESOLUTION NO. 17-435 approving Professional Services Agreement with Snyder & Associates,
Inc., of Ankeny, Iowa, for 2017/18 South Duff Avenue Improvements in an amount not to exceed
$133,000
11.RESOLUTION NO. 17-436 approving Professional Services Agreement with Stanley Consultants,
Inc., of Des Moines, Iowa, for 2017/18 Arterial Street Pavement Improvements (13th Street from UP
Railroad to Harding Avenue) in an amount not to exceed $81,500
12.Requests from Healthiest Ames for Open Streets on Sunday, October 1, 2017:
a.Motion approving blanket Temporary Obstruction Permit
b.RESOLUTION NO. 17-437 approving closure of Main Street between Clark Avenue to
Douglas Avenue from 8:00 a.m. to 5:00 p.m.
c.RESOLUTION NO. 17-438 approving closure of 115 metered parking spaces and suspension
of parking enforcement on Main Street
d.RESOLUTION NO. 17-439 approving waiver of fee for usage of electricity
13.RESOLUTION NO. 17-440 approving preliminary plans and specifications for 2016/17 Right-of-
Way Restoration (various locations); setting bid due date for August 2, 2017, and August 8, 2017,
as date of public hearing
14.RESOLUTION NO. 17-441 awarding contract to Communications Engineering Company of
Ankeny, Iowa, for New Water Plant Audio-Visual System in the amount of $84,997
15.RESOLUTION NO. 17-442 approving Ames Intermodal Facility License Agreement for incidental
use of premises by Ames Police Department
16.RESOLUTION NO. 17-443 awarding 3-year contract to Arthur J. Gallagher & Co., of Centennial,
Colorado, to provide Health Benefits Consulting Services & Actuarial Valuation Services for
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Human Services & Finance Departments in the total amount of $120,000
17.RESOLUTION NO. 17-444 awarding 1-year contract extension (7/01/17 to 6/30/18) with Electronic
Engineering Co., to provide 800-MHZ trunked radio equipment, pagers, and related equipment and
services for City Departments
18.RESOLUTION NO. 17-445 accepting the tax liability settlement proposed by EvapTech of Lenexa,
Kansas, and authorizing payment in the amount of $43,820.38 for Power Plant Cooling Tower
Replacement project
19.RESOLUTION NO. 17-446 approving contract and bond for Specialized Wet Dry Vacuum, Hydro
Blast, and Related Cleaning Services for Power Plant
20.RESOLUTION NO. 17-447 accepting completion of 2016/17 Accessibility Enhancement Program
(Various Locations)
21.RESOLUTION NO. 17-448 approving Plat of Survey for 302, 304, and 308 South 3rd Street
22.RESOLUTION NO. 17-449 approving Minor Final Plat for LDY Subdivision
23.RESOLUTION NO. 17-450 approving Major Final Plat for Crane Farm Subdivision, 4th Addition
24.RESOLUTION NO. 17-451 approving partial completion of public improvements and reducing
security for Scenic Valley Subdivision, 1st Addition
Roll Call Vote: 6-0. Motions/Resolutions declared carried/adopted unanimously, signed by the
Mayor, and hereby made a portion of these Minutes.
PUBLIC FORUM: Mayor Campbell opened Public Forum. No one came forward to speak, and the
Mayor closed Public Forum.
321 STATE AVENUE: Kelly Diekmann, Director of Planning and Housing, presented an update on
the Request for Proposals (RFP) for the development of the City’s ten-acre site at 321 State Avenue.
He noted that the City had received one formal proposal for the site from JCorp., Inc., which included
48 homes. The City Council had reviewed that proposal at its meeting held on June 13, 2017. Mr.
Diekmann recalled that the initial proposal had had an estimated financial gap between available City
funding and the developer’s requesting funding of approximately $400,000 ($550,000 for infrastructure
vs. $950,000 that was requested. The City Council, at its June 13, 2017, meeting, had directed staff to
work with the developer on an alterative proposal that would have less infrastructure cost to help
eliminate the financial gap between development costs and the available CDBG funding. According to
Director Diekmann, JCorp has provided an alternative layout that reduces infrastructure costs by
building fewer streets and reducing the total development size to between 37 and 43 housing units.
Defer until If the Council decides to stay with 43 units, off-site improvements would be required, there
would be the same infrastructure costs. In submitting the alternate proposal (37 units), it was the
intention of the developer to stay within the budget of $550,000. At this point, there would be a 50/50
(City/developer) split on costs (each at $550,000). Profit would be made for the developer from the sale
of the market-rate homes. Developer also is proposing that the 60% low-income housing goal be
reduced to match what really can be done on the north and south sides. This would lower than number
to approximately 54%; the City’s minimum is 51%. There is not a large contingency ($40,000); there
are probably some costs have not yet been included. The sales prices for affordable housing would
likely have to absorb some of infrastructure costs.
Council Member Gartin asked if the City had received the revised per forma from JCorp. Mr. Diekmann
answered that the new version was emailed to staff today.
Council Member Gartin asked if the Council were really in a position to make a decision tonight given
the fact that Planning just received important numbers tonight. Mr. Gartin said he was apprehensive
about binding the City in a decision tonight without having all the pieces on the table.
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Mr. Diekmann stated that nothing was going to be binding on the City tonight. The only direction that
Council needs to make tonight is to direct staff to draft a Development Agreement. He said it would
also be helpful if the Council could give direction on whether it preferred Version 1 or Version 2.
Council Member Gartin added that digesting the new numbers might impact the Council’s decision on
which version they wanted to approve.
Housing Coordinator Vanessa Baker-Latimer advised that the CDBG Action Plan needs to be submitted
to the Department of Housing and Urban Development by August 16, 2017. The funds would need to
be drawn down by no later than April 25, 2018.
Mr. Schainker reiterated that the first offer would require the City finding additional funds; those funds
cannot come from the CDBG funding.
Council Member Orazem said that the difference between 37 and 43 homes would equate to
approximately $300,000 in additional infrastructure to provide improvements to the alley. Council
Member Orazem asked what happens to the land that can’t be developed into housing. Mr. Diekmann
said that the extra land would be used for a large storm water feature and common space fronting on
Tripp Street. The bike path is being shown for conceptual purposes only; Public Works had not
approved it yet.
According to Mr. Schainker, the Developer’s Agreement could be written so that additional lots can
be developed if the City finds the additional $300,000 for Phase II. Director Diekmann explained the
conceptual plan of lot layout. He noted that either eight lots would be developed north of Outlot D or
two additional lots would be developed south of Outlot D.
Mr. Gartin commented that he likes the first version in terms of layout; however, it has substantially
higher costs. Based on new estimates, there is probably a larger financial gap than initially thought,
which was $400,000. Therefore, the subsidized amount could be as high as $80,000, instead of
$72,000/house. The desire is to keep the homes as “affordable housing” for a period of time, and he
wants to ensure that the project is desirable for around 20 years down the road.
At the inquiry of Council Member Betcher, Ms. Baker-Latimer said that the City would have to draw
down at least four to for 4.5 percent of the allocation. She pointed out that she doesn’t set that amount
anymore; HUD does that.
Marilyn Clem, 3306 Morningside, Ames, said that she is concerned about parents buying the house and
renting it out to students. Director Diekmann answered that the market-rate homes on the south side
of Tripp Street could be rented out; that is not regulated by HUD. The City would have to set those
restrictions; that could be a component of the Development Agreement. Council Member Gartin said
that he would be advocating for including an owner-occupied restriction. Ms. Clem added that it is
important to the neighborhood that the project not add rental housing; it is already at 60% rentals.
Sarah Cady, 2812 Arbor Street, Ames, spoke on behalf of Ames Bicycle Coalition (ABC). She
explained the issue with traffic crossing the shared-use path on the south side of the alley. Director
Diekmann stated that it would be possible to put the path on the north side. Ms. Cady commented that
the alley would cause an issue if the eight houses front on the alley side. There would be a lot of
driveways and turning conflicts with the bike path. It was also noted that the shared use path shown is
only eight feet; the City’s standard is ten feet. Ms. Cady stated that the ABC requests that the shared-
use path be ten-foot in width. Mr. Diekmann stated that 15 feet is to be reserved for the path; it has not
yet been designed.
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Duane Jensen, JCorp, 708 North Highway 69, Huxley, Iowa, stated that his company is attempting to
work with the City to provide affordable housing in Ames. Phased construction seems to be a way to
do that. Mr. Jensen suggested that they use the money that is available and phase in additional homes
in the future if the funding is available. Mr. Jensen cited his preference for Version 1, but Version 2 is
workable as well.
At the inquiry of Council Member Orazem, Mr. Jensen answered that the goal of market-rate homes,
if built by JCorp, would be to cost between $220,000 to $280,000. Director Diekmann said that the
range for the affordable housing would be between $120,000 and $165,000. At this point, staff does not
have house designs. There will be various price points based on size and amenities. Staff would prefer
that the affordable housing cost $150,000.
Moved by Orazem, seconded by Corrieri, to go with Option 1 and direct staff to prepare a Development
Agreement based on a commitment to the 35-home Phase 1 layout.
Council Member Gartin reiterated that he was hesitant to move forward if there are still some unknowns
in regard to the pro forma that was just received today. Director Diekmann commented that staff needs
to know if the Council is willing to add additional funding to the project beyond the $550,000, and if
so, where would the funding come from. City Manager Schainker said that the real question is if it is
the Council’s priority to get the second phase worked out now. Council Member Orazem said that he
didn’t believe so. That would give the City time to adjust. He doesn’t think they should tie the City’s
hands if the CDBG funding is not continued in the future.
Vote on Motion: 6-0. Motion declared carried unanimously.
ENHANCED PARKING ENFORCEMENT IN CAMPUSTOWN NEIGHBORHOODS: Chief
Chuck Cychosz advised that this report was in response to a May 16, 2017, City Council motion
requesting a cost estimate for enhanced parking enforcement in the Campustown neighborhoods. Chief
Cychosz outlined the potential expenses for providing additional parking enforcement in the residential
area south of the Iowa State University Campus (residential neighborhoods from Beach to State and
Lincoln Way to Storm). This area encompasses approximately 30 blocks. It was noted by Chief
Cychosz that cost projections are based on a goal of continuous patrol in the areas affected by four- and
six-hour limits from approximately 8 AM to 6 PM, and overnight alternate-side enforcement after the
changeover period. It would require approximately 84 additional Community Safety Officer (CSO)
hours each week. Chief Cychosz explained the projected impact that would have on the budget. The net
cost of increased enforcement in this area was estimated to be $60,202 annually ($116,746 annual
estimated expense with annual estimated revenue of $56,544). Assuming a September 1, 2017, start
date, the FY 2017/18 costs are projected to be $50,168; that expense is not reflected in the Adopted
Parking Fund Budget. If Council chooses to proceed with the increased enforcement effort in this fiscal
year, the funding would need to come from the unobligated portion of the Parking Fund balance; that
balance is currently projected to be $380,000. Chief Cychosz also noted that the Council had already
directed that the next budget cycle include a review of fees and fines related to the Parking System. If
the Council elects to increase enforcement at this time, the fees and fines could be adjusted to recover
those costs for FY 2018/19 and further deter non-compliance.
Chief Cychosz pointed out that residents in the area, many of whom park on the street, would need to
be alerted to a change in enforcement plans. That might also trigger concerns from residents and
commuters who have adapted to the current model of complaint-driven enforcement, which in turn,
could trigger feedback to the Police Department and City Council members. For that reason, the Police
Department could issue predominantly warnings during the first week. In the summer, there are not
large numbers of vehicles in the area in question.
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Council Member Nelson asked if the Council should be looking at this in terms of regulation and
enforcement. Chief Cychosz offered that he was a fan of consistent regulations. He would prefer to do
this as a “package” and deal with responses to the “package.” Police will respond to requests for
enforcement.
Council Member Betcher commented that the reason she supported this particular plan is because the
City has not been enforcing the regulations. There are many signs, but enforcement has been handled
only on a complaint basis. She feels the neighborhood residents are tired of complaining. Ms. Betcher
offered that she was not necessarily seeing this as a long-term plan moving forward, but this would
determine if it is working. At some point in the future, she hopes that the City will reconsider of all the
ordinances and simplify the regulations.
Moved by Betcher, seconded by Corrieri, to implement the plan for as many months as it takes to
determine the viability of it.
Council Member Nelson noted that there will be charges incurred right away; there will be expenses in
recruiting, hiring, training, and supervising the CSOs. Chief Cychosz said that it is anticipated that there
will be more citations written at the beginning and fewer as there is compliance; however, the expenses
will continue. He said that he considered that when he prepared the estimates. The CSO staff will
increase by 50% and the schedule will change. Chief Cychosz advised that he had not had a dialog about
this with representatives of the University.
Council Member Gartin stressed the importance about notifying students and those that will be impacted
the most by this change. He wants the City to reach out to its partners at the University.
Vote on Motion: 6-0. Motion declared carried unanimously.
HEARING ON ZONING TEXT AMENDMENT PERTAINING TO NEW COMMERCIAL
PARKING LOT LANDSCAPING EXCEPTIONS: Mayor Campbell opened the hearing. No one
requested to speak, and the hearing was closed.
Moved by Gartin, seconded by Corrieri, to pass on first reading an ordinance creating exceptions for
parking lot minimum setbacks and landscape percentage in commercial zones.
Roll Call Vote: 6-0. Motion declared carried unanimously.
HEARING ON ZONING TEXT AMENDMENT PERTAINING TO APPEALS OF
ADMINISTRATIVE DECISIONS REGARDING ZONING-RELATED ISSUES: The public
hearing was opened by the Mayor. She closed same after no one came forward to speak.
Moved by Corrieri, seconded by Betcher, to pass on first reading an ordinance pertaining to appeals of
administrative decisions regarding zoning-related issues.
Roll Call Vote: 6-0. Motion declared carried unanimously.
Council Member Gartin noted that a couple years ago, the Council make a very conscious decision to
use a 30-day time period for appeals, instead of 20 days. The proposed new Ordinance went back to
the 20 days. He believes strongly that 30 days should be the time period for appeals.
Moved by Gartin, seconded by Betcher, to amend the Ordinance to state 8b has a 30-day appeal period.
Roll Call Vote: 6-0. Motion declared carried unanimously.
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HEARING ON PROPOSED 2017/18 COMMUNITY DEVELOPMENT BLOCK GRANT
(CDBG) ANNUAL ACTION PLAN (Continued from May 9, 2017, and June 13, 2017): Housing
Coordinator Baker-Latimer noted that the City had received $19,000 more than what had been
anticipated. The deadline for the Annual Action Plan to be received by HUD is on or before August 16,
2017.
The original Proposed Budget, based on $490,000, was reviewed by Ms. Baker-Latimer. She then
presented the Anticipated/Proposed 2017/18 CDBG Program Revenue Resources. The new
recommended project funding levels were highlighted by Ms. Baker-Latimer. She noted that the revenue
amount did not include any revenue from the sale of the 6th Street or Stafford properties.
At the inquiry of Council Member Orazem, Ms. Baker-Latimer clarified that the proposed Action Plan
did not include any funding for the City to purchase rental homes and convert them back to single-
family homes.
According to Ms. Baker-Latimer, during the original comment period, one comment was received from
a citizen who expressed his concern about participating in the First-Time Homebuyer Program; that
comment had been included in the Staff Report. Ms. Baker-Latimer also noted that an additional
comment period had been opened when the City was notified about additional funding.
Council Member Corrieri said she understood that the 6th Street property was not included in this
process and asked to know the process for selling that property. Ms. Baker-Latimer responded that the
process would be that the City would have to sell the property at market value. The proceeds would go
to HUD and come back to the City as program income in whatever year the property is sold. The
program income could be allocated in any of the programs that had been approved in the Annual Action
Plan. Ms. Corrieri asked where proceeds might be placed. Ms. Baker-Latimer said that the money
would have to be placed where it could be drawn down quickly. She would probably spread it across
programs; however, her preference at this time would be to add it to the First-Time Homebuyer
Program. When asked how much the City should be able to sell the property for, she said that her
estimate is that the home could be sold for $160,000 to $170,000. Ms. Baker-Latimer said staff projects
program income. Director Diekmann said that there are three lots that could have six homes. If
townhomes were to be constructed, more might be able to be built.
Moved by Corrieri, seconded by Orazem, to direct staff to increase the program income by $170,000
for the anticipated sale of the 6th Street properties, to add back the Acquisition/Reuse Program, and fund
it with the $170,000.
Vote on Motion: 6-0. Motion declared carried unanimously.
Council Member Orazem asked whether there was a program that could assist people who want to
convert rental properties back to single-family. Ms. Baker-Latimer clarified that funds could be applied
for under the Single-Family Housing Improvement Program and used if the people first purchased the
home. If they purchased the home, they can apply for funds to make improvements to the home.
Mayor Campbell noted that the hearing on this item had been opened on May 9, 2017; continued to June
13, 2017; and then continued again to this meeting. She asked if there was anyone who wished to speak
on the projects being proposed to be included in the 2017/18 CDBG Annual Action Plan.
No one came forward, and Mayor Campbell closed the hearing.
Moved by Betcher, seconded by Beatty-Hansen, to adopt RESOLUTION NO. 17-452 approving the
2017/18 CDBG Annual Action Plan, as amended.
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Roll Call Vote: 6-0. Resolution declared adopted unanimously, signed by the Mayor, and hereby made
a portion of these Minutes.
HEARING ON DESIGNATION OF BARILLA URBAN RENEWAL AREA AND ON
PROPOSED URBAN RENEWAL PLAN AND PROJECT: Director Diekmann advised that the City
Council is not committing to the rebate at this meeting. Staff will be coming back with the Development
Agreement.
The public hearing was opened by Mayor Campbell. She closed same after there was no one wishing
to speak.
Moved by Nelson, seconded by Corrieri, to adopt RESOLUTION NO. 17-453 adopting the Barilla
Urban Renewal Plan and establishing the Barilla Urban Renewal Area.
Roll Call Vote: 6-0. Resolution declared adopted unanimously, signed by the Mayor, and hereby made
a portion of these Minutes.
Moved by Nelson, seconded by Corrieri, to pass on first reading an ordinance creating the Barilla Tax
Increment Financing District.
Roll Call Vote: 6-0. Motion declared carried unanimously.
Moved by Nelson, seconded by Corrieri, to directing the Interim City Attorney to prepare the
Development Agreement.
Vote on Motion: 6-0. Motion declared carried unanimously.
HEARING ON VALVE MAINTENANCE AND RELATED SERVICES AND SUPPLIES FOR
THE POWER PLANT: Mayor Campbell opened the hearing. There was no one who came forward
to speak, and the hearing was closed.
Moved by Gartin, seconded by Beatty-Hansen, to accept the report of bids and delay award of a
contract.
Vote on Motion: 6-0. Motion declared carried unanimously.
RESOLUTION REGARDING EQUAL PROVISION OF PUBLIC SERVICES: Council Member
Orazem recalled that he had read aloud his proposed resolution at the Council’s meeting of June 27,
2017. He noted that in 1868, the State of Iowa ratified the 14th Amendment to the U. S. Constitution
that declared that “No state shall deprive any person of life, liberty, or property, without due process of
law; nor deny to any person within its jurisdiction the equal protection of the laws.”
Council Member Betcher proposed some minor revisions based on a couple of her observations. She
wanted it added that the numbers used in the proposed Resolution referring to the alumni, population,
and Census, were from the Fall of 2016. Also, Ms. Betcher commented that the City can’t guarantee
that citizens will be fully informed of their responsibility to extend the rights of equal protection under
the laws of the City to all residents, citizen and noncitizen. She asked that the wording under “NOW,
THEREFORE, BE IT RESOLVED,” paragraph be changed to state “attempt to inform.” Another change
requested by Ms. Betcher was to the second paragraph from the bottom. She preferred it be worded to
state: “We, the City of Ames and its employees, will not deprive residents of the City of Ames, citizen
or noncitizen, of life, liberty, or property without due process of law.”
Mayor Campbell asked Ms. Betcher to provided the edited version of the Resolution to the City Clerk.
Moved by Orazem, seconded by Beatty-Hansen, to adopt RESOLUTION NO. 17-454 regarding equal
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provision of public service, as edited.
Roll Call Vote: 6-0. Resolution declared adopted unanimously, signed by the Mayor, and hereby made
a portion of these Minutes.
CITY ATTORNEY RECRUITMENT: Mayor Campbell advised that she had provided an overview
in the Council Action Form. There are a variety of decisions that needed to be made at this meeting.
Supervisory Structure. Council Member Corrieri shared her desire to keep the structure the same: City
Council supervises the City Manager and City Attorney. She emphasized that it is important that
communication between the City Attorney and the City Manager and other Department Heads occurs
regularly.
Moved by Corrieri, seconded by Betcher, to maintain the same supervisory structure as currently exists.
Vote on Motion: 6-0. Motion declared carried unanimously.
Job Description.
Kaila Kenjar, Human Resources Director, brought the Council’s attention to the memo regarding the
job description and recruitment that had been part of the Agenda packet. Staff had suggested several
changes, including:
1.The individuals to whom the City Attorney will be responsive
2.A statement outlining the requirements of this position to follow various City policies and
procedures
3.Modifications to the education and experience requirements
Council may also want to further discuss whether it is satisfied with the minimum qualifications and
determine the necessity of the residency requirement for the City Attorney.
At the inquiry of Council Member Betcher, Ms. Kenjar reviewed the education and experience
requirements previously required.
Council Member Gartin recommended that the “Department of Education (DOE)-accredited” should
be changed to “American Bar Association (ABA) - accredited law school.”
Moved by Corrieri, seconded by Gartin, to approve the job description, with revision to state the ABA-
accredited law school.
Vote on Motion: 6-0. Motion declared carried unanimously.
Recruitment Plan. Ms. Kenjar reviewed the suggested Recruitment Plan. She questioned whether the
Council wanted Human Resources to use a recruiting firm. At the inquiry of Council Member Orazem,
Ms. Kenjar stated that the City had not used a recruiting firm in the past for the City Attorney position.
Mr. Gartin recommended that a recruiting firm be used as Iowa is a very small pod, and it could
generate a larger applicant pool. Ms. Kenjar noted that the use of a recruiting firm could generate
candidates, but would result in a longer period to allow for Human Resources to work with the firm and
for the firm to source the candidates. In addition, steps after qualifications review will be delayed, and
there will also be an additional cost.
When asked, Interim City Attorney Mark Lambert replied that in the age of the Internet, it gets copied
to other Web sites. He noted that he had found the Assistant’s job posted on line on the University of
Ohio’s Web site. Mayor Campbell noted that there had been a significant number of applicants without
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using a search firm. She saw no reason to use a search firm, especially with the use of the Internet.
Ms. Kenjar commented that recruiting firms have been used in the past for other positions; some times
the search is successful; other times, not. City Human Resources would still want to manage the
process. Human Resources would like to post the position this Friday. It takes time to employ a
recruiting firm and time to meet with the recruiting firm; it does take a lot more time. Mayor Campbell
acknowledged confidence in the City’s Human Resources Department ability to handle the recruitment.
She said the process is similar to what is currently used for other Department Heads.
Moved by Beatty-Hansen, seconded by Betcher, to approve the recruitment plan, as proposed by Human
Resources.
Vote on Motion: 6-0. Motion declared carried unanimously.
Regarding a salary range, Ms. Kenjar said that the City Attorney position is different than other
positions in the City. Historically, a salary range has not been determined; salary is set by Council. Ms.
Kenjar pointed out that the expected salary range information needs to be completed on the application;
if not, staff will contact the applicant and request that information. Council Member Orazem asked Ms.
Kenjar for her advice. She said it would be a Council decision whether a salary range should be provided
for the position. Council Member Gartin offered that the more information that is noted for the position,
the more helpful it is to potential applicants.
Moved by Gartin, seconded by Corrieri, to direct that staff make the salary commensurate with
experience.
Vote on Motion: 6-0. Motion declared carried unanimously.
Another item that Council needed to decide was whether there should be a residency requirement. Ms.
Kenjar noted that the City Manager’s philosophy on this is that there be a residency requirement for
Department Heads.
Council Member Gartin stated that he wanted to include a residency requirement for the City Attorney.
He commented that the City Attorney needs to have a pulse on the community; if they don’t reside here,
they lose out on that.
City Manager Schainker said that the Council has flexibility as far as the time given to achieve
residency.
Moved by Gartin, seconded by Betcher, to include a residence requirement, but on a schedule to be
approved by the Council.
Vote on Motion: 6-0. Motion declared carried unanimously.
Modification of Chapter 2.48 of the Municipal Code. Assistant City Manager Bob Kindred explained
that Section 2.48 of the Municipal Code outlines the powers and duties of the City Attorney. He noted
that the Code is so fundamental in responsibilities of the City Attorney and believes that it should be
made clear that this position operates within the confines of the greater City.
Moved by Beatty-Hansen, seconded by Corrieri, to direct staff to modify Chapter 2.48 of the Municipal
Code to parallel the job description.
Vote on Motion: 6-0. Motion declared carried unanimously.
ORDINANCE TO ALLOW SIGNAGE ON RESIDENTIAL HIGH-DENSITY PROPERTIES
WITH MIXED USES: Moved by Nelson, seconded by Corrieri, to pass on third reading and adopt
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ORDINANCE NO. 4316 adding language to allow signage on RH properties with mixed uses.
Roll Call Vote: 6-0. Ordinance declared adopted unanimously, signed by the Mayor, and hereby made
a portion of these Minutes.
ORDINANCE PROHIBITING PARKING ON PORTIONS OF 24TH STREET AND
BROADMOOR AVENUE: Moved by Betcher, seconded by Beatty-Hansen, to pass on third reading
and adopt ORDINANCE NO. 4317 prohibiting parking on portions of 24th Street and Broadmoor
Avenue.
Roll Call Vote: 6-0. Ordinance declared adopted unanimously, signed by the Mayor, and hereby made
a portion of these Minutes.
COUNCIL COMMENTS: Moved by Corrieri, seconded by Orazem, to refer to staff for a memo the
request of residents of Forest Glen for parking modifications.
Vote on Motion: 6-0. Motion declared carried unanimously.
Moved by Betcher, seconded by Beatty-Hansen, directed that one of the first items for the Campus and
Community Commission be the parking situation in Campustown.
Assistant City Manager Brian Phillips said that he would prefer to ask the Commission what issues it
has and bring those back to Council to discuss.
Motion withdrawn.
Moved by Gartin, seconded by Beatty-Hansen, to request a memo from staff regarding the request for
Pre-Annexation Agreement for a 230-acre piece of ground, specifically, getting staff’s response on each
bullet point of the request with respect to the viability of a project like this.
Vote on Motion: 5-1. Voting aye: Beatty-Hansen, Betcher, Gartin, Nelson, Orazem. Voting nay:
Corrieri. Motion declared carried.
Moved by Gartin, seconded by Corrieri, to request a memo to the Council with respect to the Police
Department’s experience with fireworks and what was learned from the last 4th of July.
Vote on Motion: 6-0. Motion declared carried unanimously.
Mayor Campbell advised that, in her absence and the absence of Mayor Pro-Tem Orazem, Council
Member Corrieri will chair meeting on July 25, 2017,
ADJOURNMENT: Moved by Corrieri to adjourn the meeting at 8:16 p.m.
______________________________________________________________________________
Diane R. Voss, City Clerk Ann H. Campbell, Mayor
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