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Home My WebLink About~Master - Civil Service Commission February 27, 2025 Agenda AGENDA CIVIL SERVICE COMMISSION CITY HALL COUNCIL CHAMBERS 515 CLARK AVENUE February 27, 2025 CALL TO ORDER: 8:15 a.m. 1. Approval of the Minutes of the January 23, 2025, Regular Civil Service Commission Meeting 2. Certification of Entry-Level Applicants 3. Request to Remove Name from Account Clerk List 4. Request to Remove Name and Exhaust Environmental Engineer I List 5. Request to Exhaust Firefighter List 6. Next Regular Commission Meeting scheduled for Thursday, February 27, 2025 COMMENTS: ADJOURNMENT: MINUTES OF THE REGULAR MEETING OF THE AMES CIVIL SERVICE COMMISSION AMES, IOWA JANUARY 23, 2025 The Regular Meeting of the Ames Civil Service Commission met in regular session in the Council Chambers of City Hall, 515 Clark Avenue, with Commission Members, Harold Pike, and Larry Conley, and Kim Linduska, Commission Chair present. Also in attendance was Commission Clerk, Vicki Hillock and HR Director, Bethany Ballou. APPROVAL OF MINUTES OF DECEMBER 19, 2024: Moved by Pike, seconded by Conley, to approve the Minutes of the December 19, 2024, Regular Service Commission meeting. Vote on Motion: 3-0. Motion declared carried unanimously. CERTIFICATION OF ENTRY-LEVEL APPLICANTS: Moved by Conley, seconded by Pike, to certify the following individuals to the Ames City Council as Entry-Level Applicants: Account Clerk Rasonda Settles 77 Bernita (Bernie) Barr 77 Jessica Teff 74 Elizabeth (Beth) Harborth 74 Lenae Mitchell 73 GIS Specialist Clemir Coproski 81 Matthew Beke 78 James Lawler 77 Taha Aldulaimi ** Maintenance Worker - Utilities Nicholas Hammen 77 Payton Schiller 75 Brandon Geil 73 Owen Hunter ** ** Indicates carryover from prior certified list Vote on Motion: 3-0. Motion declared carried unanimously. REQUEST TO REMOVE NAME FROM ACCOUNT CLERK LIST: Moved by Linduska, seconded by Pike, to remove name from Account Clerk entry level certified list. DISCUSSION: Commission inquired how recruiting was going of HR Director Ballou. Ballou stated recruitment numbers are up, which was encouraging. Conley inquired specifically about Police recruitment, Ballou responded numbers were not as good, however, the City is continuing with a continuous recruitment with testing every other week for the next two months. COMMENTS: The next Regular Meeting will be held in-person on Thursday, February 27, 2025, at 8:15 am in Council Chambers of City Hall. ADJOURNMENT: The meeting adjourned at 8:20 AM. __________________________________ _______________________________________ Kim Linduska, Chairperson Vicki Hillock, Commission Clerk ENTRY-LEVEL: Principal Clerk - WPC Meter Division Brittany Poe 85 Grace Bandstra 82 Nancy Beach 78 Jaclyn Byers 73 Rasonda Settles 71 * Includes preference points ** Indicates carryover from prior certified list PROMOTIONAL-LEVEL: ADDITIONAL ITEMS: Memo to Remove Name from Account Clerk List Memo to Remove Name and Exhaust List from Environmental Engineer I List Memo to Exhaust Firefighter List CIVIL SERVICE COMMISSION MEETING February 27, 2025 Certified entry-level (02/27/2025):Score Brittany Poe 85 Grace Bandstra 82 Nancy Beach 78 Jaclyn Byers 73 Rasonda Settles 71 PRINCIPAL CLERK (WPC Meter Division) - 0113 Caring People  Quality Programs  Exceptional Service 515.239.5199 main 515.232.5297 fax 515 Clark Ave. P.O. Box 811 Ames, IA 50010 www.CityofAmes.org Human Resources Department MEMO Date: February 27, 2025 To: Civil Service Commission From: Bethany Ballou, Human Resources Director Subject: Removal of Name from List for Account Clerk On the agenda for the February 27, 2025, Civil Service Commission meeting, the Commission will discuss a request from City staff to remove the last name from the previous certified list for the Account Clerk classification, which was approved on January 23, 2025. Jessica Teff – Refused offer of appointment Section 4.5 (Removal of Names from Certified Lists) of the Civil Service commission Policies and Procedures states: “A person appearing on a certified list for original appointment shall have their name removed from the list by the Commission whenever that person has requested that their name be removed , or refuses an interview or an offer of appointment…” Staff requests that the Civil Service Commission remove the above name from th is Civil Service list. Caring People  Quality Programs  Exceptional Service 515.239.5199 main 515.232.5297 fax 515 Clark Ave. P.O. Box 811 Ames, IA 50010 www.CityofAmes.org Human Resources Department MEMO Date: Thursday, February 27, 2024 To: Civil Service Commission From: Bethany Ballou, Human Resources Director Subject: Remove Name and Exhaust List from Certified List for Environmental Engineer I On the agenda for the February 27, 2025, Civil Service Commission meeting, the Commission will discuss a request from City staff to remove a name from the certified list for the Environmental Engineer I classification, which was approved on November 21, 2024. Tori Smiley – Candidate declined offer provided via email. Section 4.5 (Removal of Names from Certified Lists) of the Civil Service commission Policies and Procedures states: “A person appearing on a certified list for original appointment shall have their name removed from the list by the Commission whenever that person… refuses an interview or an offer of appointment...” One candidate would remain on this list. Section 4.2 (Curation of Entry Level Eligibility Lists) of the Civil Service Commission Policies and Procedures states: “When a list has diminished to three or fewer candidates, the Commission may declare the list exhausted.” Staff requests that the Civil Service Commission remove the above name s from the Civil Service list and exhaust this current list so we may continue with an open recruitment. Caring People  Quality Programs  Exceptional Service 515.239.5199 main 515.232.5297 fax 515 Clark Ave. P.O. Box 811 Ames, IA 50010 www.CityofAmes.org Human Resources Department MEMO Date: February 27, 2025 To: Civil Service Commission From: Bethany Ballou, Human Resources Director Subject: Exhaust Certified List for Firefighter On the agenda for the February 27, 2025, Civil Service Commission meeting, the Commission will discuss a request from City staff to exhaust the certified list for the Firefighter classification, which was approved on May 23, 2024 There were 8 candidates certified to this original list and 7 were hired, which removes them from the list automatically. This leaves 1 candidate remaining on the list. Section 4.2 (Curation of Entry Level Eligibility Lists) of the Civil Service Commission Policies and Procedures states: “When a list has diminished to three or fewer candidates, the Commission may declare the list exhausted.” Staff requests that the Civil Service Commission exhaust this current list so we may continue with an open recruitment.