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HomeMy WebLinkAbout~Master - June 10, 2025, Regular Meeting of the Ames City Council Minutes1 SUMMARY OF MINUTES OF THE REGULAR MEETING OF THE AMES CITY COUNCIL AMES, IOWA JUNE 10, 2025 The Regular Meeting of the Ames City Council was called to order by Mayor John Haila at 6:00 p.m. on the 10th day of June, 2025, in the City Council Chambers in City Hall, 515 Clark Avenue, pursuant to law. Present were Council Members Bronwyn Beatty-Hansen, Amber Corrieri, Tim Gartin, Rachel Junck, and Anita Rollins. Council Member Gloria Betcher and ex officio Emily Boland joined the meeting electronically. CONSENT AGENDA: Moved by Corrieri, seconded by Gartin, to approve the consent agenda. 1. Motion approving payment of claims 2. Motion approving Report of Change Orders for period of May 16 -31, 2025 3. Motion approving Summary of Minutes of the Regular Meeting of the Ames City Council on May 27, 2025, and Special Meeting on June 4, 2025 4. Motion approving New Special Class C Retail Alcohol License - Ichiban Ames LLC, 117 Welch Avenue 5. Motion approving new 5-Day (June 16 - June 21, 2025) Special Class C Retail Alcohol License with Outdoor Service - Thirsty Pigs, LLC, 2320 Chamberlain Street, Ames Summertime Series 6. Motion approving new 5-Day (June 26 - June 30, 2025) Special Class C Retail Alcohol License with Outdoor Service - Apres Bar, 1930 East 13th Street 7. Motion approving the renewal of the following Beer Permits, Wine Permits, and Liquor Licenses: a. Iowa State @ Fisher Theater Class C Retail Alcohol License b. Iowa State @ Scheman Building Class C Retail Alcohol License c. Texas Roadhouse, 519 S Duff Ave Class C Retail Alcohol License d. Courtyard by Marriott, 311 S. 17th St Class C Retail Alcohol License e. Morning Bell Coffee Roasters, 111 Main St Class C Retail Alcohol License f. Main 3326 LW (Board & Brush) 3326 Lincoln Way Special Class C Retail Alcohol License g. Jethro’s BBQ, 1301 Buckeye Ave Class C Retail Alcohol License h. 313 Bar, 115 5th Street, Class C Retail Alcohol License 8. Motion approving requests from Octagon Arts Center for Octagon Art Festival on September 28, 2025: a. RESOLUTION NO. 25-278 approving closure of the following streets from 5:00 a.m. to 6:00 p.m.: i. Main Street, east of Clark (not blocking Wells Fargo Driveway) to just west of Duff Avenue (allowing traffic to access parking lot behind businesses ii. Douglas Avenue, 5th Street to Main Street iii. Kellogg Avenue, south of alley to Main Street iv. Burnett Avenue, south of alley to Main Street 2 b. RESOLUTION NO. 25-279 approving waiver of costs for electricity during the event ($10 estimated loss) c. Motion approving Blanket Temporary Obstruction Permit for the Central Business District d. Motion approving Blanket Vending License for duration of the event e. RESOLUTION NO. 25-280 approving waiver of fee for Blanket Vending License ($50) 9. Ansley Subdivision, Third Addition Final Plat a. RESOLUTION NO. 25-281 approving Public Improvement Agreements b. RESOLUTION NO. 25-282 approving Final Plat 10. RESOLUTION NO. 25-283 approving Ames Regional Economic Alliance agreement for FY 2025/26 11. RESOLUTION NO. 25-284 approving Professional Services Agreement with Olsson, Inc. of Des Moines, IA, for the creation of a Traffic Systems Management and Operations (TSMO) Plan in an amount not to exceed $149,950 12. RESOLUTION NO. 25-285 approving Cooperative Services Agreement with Prairie Rivers of Iowa RC & D (PRI) for the implementation of the 2021 -2030 Story County Water Monitoring and Interpretation Plan in the amount of $56,740 13. RESOLUTION NO. 25-286 approving Property Brokerage Agreement with Willis Towers Watson in the amount of $57,750 for July 1, 2025 through June 30, 2026 14. RESOLUTION NO. 25-287 approving renewal of Property Insurance Coverage for FY 2025/26 at a combined quoted premium of $1,000,963 15. RESOLUTION NO. 25-288 accepting renewal quote of the City's membership in the Iowa Communities Assurance Pool (ICAP) in an amount not to exceed $838,675.52 16. RESOLUTION NO. 25-289 approving contract renewal with ABM Industry Groups, LLC, of Des Moines, IA for Custodial Services for Ames Public Library for the period from July 1, 2025 through June 30, 2026 in an amount not -to-exceed $98,184 17. RESOLUTION NO. 25-290 awarding contract to InfoSend Inc. of Downers Grove, IL, for print to mail services in the amount of $216,500 18. RESOLUTION NO. 25-291 waiving the City's Purchasing Policy requirement for competitive bidding and authorizing City staff to enter into FY 2025/26 software maintenance contract with Superion, LLC, a CentralSquare Company, at an estimated cost of $261,081.67 19. RESOLUTION NO. 25-292 waiving the City's Purchasing Policy requirement for competitive bidding and awarding a five-year contract with MCG Energy Solutions, LLC, Minneapolis, MN, for MISO Market Participant Services for the period of July 1, 2025 through June 30, 2030 in the amo unt of $635,181.84 20. RESOLUTION NO. 25-293 waiving the City's Purchasing Policy requirement for competitive bidding and awarding contract to Marshall County Landfill, Marshalltown, IA, for landfill tipping fees for ash disposal for the Power Plant in the amount of $100,000 21. RESOLUTION NO. 25-294 waiving the City's Purchasing Policy requirement for competitive bidding and awarding single source contract to Seiler Instrument & Manufacturing Co. of Urbandale, IA, in the amount of $59,016.50 for purchase of 3 Trimble X7 3D Laser Scanner and Tridone RCV Remote Survey Boat 22. RESOLUTION NO. 25-295 approving contract and bond for 2024/25 Accessibility Enhancement Program with TK Concrete, Inc. of Pella, IA, in the amount of $88,250 23. RESOLUTION NO. 25-296 approving contract and bond for 2024/25 Airport Entryway Improvements with TK Concrete, Inc. of Pella, IA, in the amount of $554,055 24. RESOLUTION NO. 25-297 approving contract and bond for 2024/25 South 16th Street Roadway Widening with Con-Struct, Inc. of Ames, IA, in the amount of $3,625,832.10 25. RESOLUTION NO. 25-298 approving contract and bond for the Emergency Generator System for the Power Plant with Van Maanen Electric, Inc. of Newton, IA, in the amount of $310,670 26. RESOLUTION NO. 25-299 accepting completion of the FY 2024/25 biosolids disposal contract with Wulfekuhle Injection & Pumping of Peosta, IA, in the final amount of $106,626.61 27. RESOLUTION NO. 25-300 accepting Dedication of Right of Way for 24 th Street and Hoover Avenue with a Plat of Survey Roll Call Vote: 6-0. Motions/Resolutions declared carried/adopted unanimously, signed by the Mayor, and hereby made a portion of these Minutes. PUBLIC FORUM: Mayor Haila opened the Forum. Paul Larson shared questions for staff to consider regarding the proposed annexation of the Irons Subdivision. The Public Forum was closed by Mayor Haila when no one came forward to speak. HEARING ON ANNEXATION OF FORMER BORGMEYER FARM PROPERTY AND OTHER PROPERTIES ALONG GEORGE W. CARVER AND HYDE AVENUE, NORTH OF AMES’ CORPORATE LIMITS: Planner Amelia Schoeneman presented the Council Action Form (CAF). The Public Hearing was opened and closed by Mayor Haila when no one came forward to speak. Moved by Gartin, seconded by Rollins, to approve Alternative 1: defer the development agreement until the time of rezoning and adopt RESOLUTION NO. 25-301 approving Annexation. Roll Call Vote: 6-0. Resolution declared adopted unanimously, signed by the Mayor, and hereby made a portion of these Minutes. HEARING ON PROPOSAL TO VACATE EXISTING ELECTRIC UTILITY EASEMENT AT 2125 ISAAC NEWTON DRIVE: The Public Hearing was opened and closed by Mayor Haila when no one came forward to speak. 4 Moved by Gartin, seconded by Corrieri, to adopt RESOLUTION NO. 25-302 approving vacating Electric Utility Easement. Roll Call Vote: 6-0. Resolution declared adopted unanimously, signed by the Mayor, and hereby made a portion of these Minutes. REQUEST FROM AMES MAIN STREET FOR AMES SUMMERTIME SERIES – CAMPUSTOWN: Assistant City Manager Brian Phillips presented the CAF. The Public Input was opened and closed by Mayor Haila when no one came forward to speak. Moved by Gartin, seconded by Corrieri, to adopt RESOLUTION NO. 25 -303 approving suspension of enforcement of Municipal Code Section 17.16 related to minors on premises on June 18, 2025, for Ames Summertime Series – Campustown. Roll Call Vote: 6-0. Resolution declared adopted unanimously, signed by the Mayor, and hereby made a portion of these Minutes. SPRING FY 2024/25 DOWNTOWN FAÇADE GRANTS: Planner Benjamin Campbell presented the CAF. The Public Input was opened and closed by Mayor Haila when no one came forward to speak. Moved by Beatty-Hansen, seconded by Corrieri, to adopt RESOLUTION NO. 25 -304 approving Spring FY 2024/25 Downtown Façade Grants. Roll Call Vote: 6-0. Resolution declared adopted unanimously, signed by the Mayor, and hereby made a portion of these Minutes. FIRST READING OF ORDINANCE TO COMPLY WITH NEW STATE LAW REGARDING CITIZEN REVIEW BOARDS OF POLICE AND REPEAL AMES RESIDENT POLICE ADVISORY COMMITTEE (ARPAC): City Attorney Mark Lambert and Chief of Police Geoff Huff answered questions from the City Council. The Public Input was opened and closed by Mayor Haila when no one came forward to speak. Moved by Gartin, seconded by Corrieri, to pass on first reading an ordinance to comply with new state law regarding citizen review boards of police and repeal Ames Resident Police Advisory Committee (ARPAC). Roll Call Vote: 6-0. Motion declared carried unanimously. FIRST READING OF ORDINANCE AMENDING GAME DAY AND SPECIAL EVENTS PARKING PENALTY: Chief Huff presented the CAF. The Public Input was opened and closed by Mayor Haila when no one came forward to speak. 5 Moved by Gartin, seconded by Corrieri, to pass on first reading an ordinance amending Game Day and Special Events Parking Penalty. Roll Call Vote: 6-0. Motion declared carried unanimously. Moved by Corrieri, seconded by Gartin, to suspend the rules to allow Second and Third reading and adoption of ordinance amending Game Day and Special Events Parking Penalty. Roll Call Vote: 6-0. Motion declared carried unanimously. Moved by Rollins, seconded by Gartin, to pass on second reading an ordinance amending Game Day and Special Events Parking Penalty. Roll Call Vote: 6-0. Motion declared carried unanimously. Moved by Gartin, seconded by Rollins, to pass on third reading and adopt ORDINANCE NO. 4557 amending Game Day and Special Events Parking Penalty. Roll Call Vote: 6-0. Motion declared carried unanimously. FIRST READING OF ORDINANCE RELATING TO FIREWORKS: Fire Chief Rich Higgins and Chief Huff presented the CAF. The Public Input was opened and closed by Mayor Haila when no one came forward to speak. Moved by Gartin, seconded by Corrieri, to pass on first reading an ordinance relating to Fireworks. Roll Call Vote: 6-0. Motion declared carried unanimously. Moved by Rollins, seconded by Corrieri, to suspend the rules to allow Second and Third reading and adoption of ordinance relating to Fireworks. Roll Call Vote: 6-0. Motion declared carried unanimously. Moved by Beatty-Hansen, seconded by Rollins, to pass on second reading an ordinance relating to Fireworks. Roll Call Vote: 6-0. Motion declared carried unanimously. Moved by Beatty-Hansen, seconded by Rollins, to pass on third reading and adopt ORDINANCE NO. 4558 relating to Fireworks. Roll Call Vote: 6-0. Motion declared carried unanimously. SECOND READING OF ORDINANCE RELATING TO ESTABLISHING THE URBAN REVITALIZATION PLAN FOR 329 SOUTHEAST 5TH STREET: Moved by Gartin, seconded by Corrieri, to pass on second reading an ordinance relating to establishing the Urban Revitalization Plan for 329 Southeast 5th Street. Roll Call Vote: 6-0. Motion declared carried unanimously. 6 SECOND READING OF ORDINANCE REZONING 113 NORTH DAKOTA FROM RESIDENTIAL LOW DENSITY (RL) TO RESIDENTIAL MEDIUM DENSITY (RM) WITH A PLANNED UNIT DEVELOPMENT OVERLAY (RM PUD): Moved by Gartin, seconded by Corrieri, to pass on second reading an ordinance rezoning 113 North Dakota from Residential Low Density (RL) to Residential Medium Density (RM) with a Planned Unit Development Overlay (RM PUD). Roll Call Vote: 5-1, Betcher dissenting. Motion declared carried. THIRD READING AND ADOPTION OF ORDINANCE NO. 4556 RELATING TO A ZONING TEXT AMENDMENT MODIFYING BILLBOARD STANDARDS AND CREATING NEW DIGITAL DISPLAY STANDARDS: Moved by Beatty-Hansen, seconded by Gartin, to pass on third reading and adopt ORDINANCE NO. 4556 relating to a Zoning Text Amendment modifying Billboard standards and creating new Digital Display standards. Roll Call Vote: 6-0. Motion declared carried unanimously. DISPOSITION OF COMMUNICATIONS TO COUNCIL: Mayor Haila noted that there were three items to consider. The first item from Water and Pollution Control Director John Dunn reported on Ada Hayden Water Quality Monitoring. Mayor Haila noted the item to be for information only. A request for deer hunting in Munn Woods from Max Rothschild was the second item. Moved by Beatty-Hansen, seconded by Rollins, to request a memo from Chief of Police Geoff Huff. Vote on Motion: 6-0. Motion declared carried unanimously. The third item, from Taylor Francis of Wasker, Dorr, Wimmer, & Marcouiller, P.C., presented a request for a Zoning Text Amendment regarding common open space. Moved by Beatty-Hansen, seconded by Junck, to place the item on a future agenda. Vote on Motion: 6-0. Motion declared carried unanimously. REPORT OF GOVERNING BODY: The Mayor and City Council Members provided highlights from their attendance at various board and commission meetings. COUNCIL COMMENTS: The Mayor and City Council Members reported on various events attended, upcoming meetings, community events, and items of interest. Moved by Gartin, seconded by Corrieri, to direct staff to initiate a dialogue with the owners of 117 Kellogg Avenue to purchase the property for the purpose of creating additional public parking. Vote on Motion: 6-0. Motion declared carried unanimously. 7 Moved by Junck, seconded by Beatty-Hansen, to place discussion of the Ames Regional Economic Alliance contract for FY 2026/27 on a future agenda. Vote on Motion: 6-0. Motion declared carried unanimously. ADJOURNMENT: Moved by Gartin, seconded by Junck, to adjourn the meeting at 6:51 p.m. Vote on Motion: 6-0. Motion declared carried unanimously. __________________________________ ________________________________ Jeramy Neefus, Principal Clerk John A. Haila, Mayor __________________________________ Renee Hall, City Clerk