HomeMy WebLinkAbout~Master - Regular Meeting of the Ames City Council 01/08/2019MINUTES OF THE REGULAR MEETING OF THE AMES CITY COUNCIL
AMES, IOWA JANUARY 8, 2019
The Regular Meeting of the Ames City Council was called to order by Mayor John Haila at 6:00
p.m. on January 8, 2019, in the City Council Chambers in City Hall, 515 Clark Avenue, pursuant to
law. Present were Council Members Bronwyn Beatty-Hansen, Gloria Betcher, Amber Corrieri, Tim
Gartin, and Chris Nelson. As it was impractical for Council Member Martin to be present in person,
he was brought into the meeting telephonically. Ex officio Member Allie Hoskins was absent.
PROCLAMATION FOR SLAVERY AND HUMAN TRAFFICKING PREVENTION AND
AWARENESS WEEK: Mayor Haila proclaimed the week of January 6 - 12, 2019, as Slavery and
Human Trafficking Prevention and Awareness Week. Accepting the Proclamation was Dr. George
Belitsos, Board Chair of the Iowa Network Against Human Trafficking and Slavery.
Dr. Belitsos stated that the Iowa Network Against Human Trafficking and Slavery is still the only
statewide agency exclusively fighting Human Trafficking with 20 volunteers across the state of Iowa.
He added that on Tuesday, April 16, 2019, at 6:00 p.m., there will be a City Council Workshop that
will discuss the possible adoption of a local ordinance to regulate massage businesses in Ames.
CONSENT AGENDA: Mayor Haila announced that staff had requested that Consent Item No. 11,
“Resolution approving designation of City representatives to Central Iowa Regional Transportation
Planning Alliance (CIRTPA), be pulled.” Council Member Martin requested to pull Consent Item
No. 5, “Motion approving Report of Change Orders for December 16-31, 2018,” for separate
discussion.
Moved by Nelson, seconded by Beatty-Hansen, to approve the following items on the Consent
Agenda:
2.Motion approving payment of claims
3.Motion approving Minutes of Regular Meetings held December 11, 2018, and December 18,
2018
4.Motion approving certification of Civil Service applicants
5.Motion approving Report of Change Orders for December 1 - 15, 2018
6.Motion approving 5-day (January 18 - 23) Class C Liquor License for Whatcha Smokin
BBQ+Brew at the Hansen Ag Building, 2508 Mortensen Rd
7.Motion approving 5-day (January 24 - 29) Class C Liquor License for Mucky Duck Pub,
LLC at Reiman Gardens, 1407 University Blvd
8.Motion approving 5-day (January 23 - 28) Class C Liquor License for Dublin Bay Pub at
Ames Ford Lincoln, 123 Airport Road
9.Motion approving renewal of the following Beer Permits, Wine Permits, and Liquor
Licenses:
a.Class B Liquor & Sunday Sales- Quality Inn & Suites, Starlite Village Conference,
2601 E 13th St
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b.Class C Liquor, Outdoor Service, & Sunday Sales - Café Beau, 2504 Lincoln Way
c.Class B Beer, Outdoor Service, & Sunday Sales - Torrent Brewing Co LLC, 504
Burnett Ave
d.Class C Liquor, Outdoor Service, & Sunday Sales - Chipotle Mexican Grill, 435 S
Duff Avenue Ste #102
e.Class A Liquor & Sunday Sales - American Legion Post #37, 225 Main
f.Class C Liquor, Catering, Outdoor Service, & Sunday Sales - West Towne Pub, 4518
Mortensen Rd Ste #101
g.Class C Liquor, Catering, Outdoor Service, & Sunday Sales - Dublin Bay, 320 S 16th
h.Class E Liquor, Class B Wine, Class C Beer, & Sunday Sales - The Filling Station,
2400 University Blvd., pending Bond Certification
10.RESOLUTION NO. 19-002 approving appointment of Sean Carlton-Appleton to the Parks
and Recreation Commission
11.RESOLUTION NO. 19-003 approving Engineering Services Agreement with WHKS & Co.,
Ames, Iowa, for Campustown public improvements design (Welch Avenue) in an amount
not to exceed $139,000
12.28E Agreement creating “StoryComm” to purchase and operate an interoperable
communication system:
a.RESOLUTION NO. 19-004 approving 28E Agreement among the City of Ames,
Story County, Iowa State University, and Story County 9-1-1 Service Board to form
StoryComm
b.RESOLUTION NO. 19-005 appointing Assistant City Manager Bob Kindred to serve
as the City’s representative on the StoryComm Board
13.RESOLUTION NO. 19-006 approving addition of the City of Boone to the
Intergovernmental Agreement for Combined Law Enforcement Investigations of Controlled
Substances
14.RESOLUTION NO. 19-007 approving RISE Grant Application for ISU Research Park Phase
IV improvements (Collaboration Place & South Riverside Drive)
15.RESOLUTION NO. 19-008 awarding contract to United Conveyor Corporation, Waukegan,
IL for the Furnishing of Fly-Ash Conveying System Parts in the amount of $127,141.95
16.RESOLUTION NO. 19-009 approving contract and bond for 2018/19 Traffic Signal Program
(Lincoln Way/Hyland Avenue)
17.RESOLUTION NO. 19-010 approving contract and bond for WPC Facility Screw Pump
Drive Replacement
18.WPC Biosolids Disposal Operation:
a.RESOLUTION NO. 19-011 approving Change Order in the amount of $28,233.85
to adjust for final quantities
19.RESOLUTION NO. 19-012 accepting completion of 2017/18 Collector Street Pavement
Improvements (Meadowlane)
20.RESOLUTION NO. 19-013 accepting completion of 2017/18 Water System Improvement
Program #2
21.RESOLUTION NO. 19-014 approving Plat of Survey for 619 Burnett Avenue
22.RESOLUTION NO. 19-001 approving partial completion of public improvements and
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reducing security for various additions of South Fork Subdivision (Wrap-Up Letter of Credit)
Roll Call Vote: 6-0. Resolutions/Motions declared adopted/approved unanimously, signed by the
Mayor, and hereby made a portion of these Minutes.
RESOLUTION APPROVING DESIGNATION OF CITY REPRESENTATIVES TO
CENTRAL IOWA REGIONAL TRANSPORTATION PLANNING ALLIANCE (CIRTPA):
At the request of City staff this item was pulled from the Agenda.
MOTION APPROVING REPORT OF CHANGE ORDERS FOR DECEMBER 16 - 31, 2018:
Council Member Martin stated he was looking for an explanation to the change order request by
Electric Service pertaining to the Engineering Services for Compliance with Select Provisions of
EPA’s Coal Combustion Residuals (CCR) Standard. He noted that the original contract was for
$30,000, this change order is for $10,000, and there had already been $127,195 in Change Orders
approved. Mr. Schainker stated that Electric Services Director Don Kom was not present tonight
to give an explanation.
Moved by Martin, seconded by Corrieri, to approve the report of Change Orders for December 16 -
31, 2018.
Vote on Motion: 6-0. Motion carried unanimously.
PUBLIC FORUM: Chiara Travesset, 1239 Wisconsin Avenue, Ames, stated she represented the
Citizens Actualizing and Understanding Environments (CAUSE). She noted that during the week
of December 3-8, 2018, CAUSE hosted a signature drive and received 613 signatures for a petition
that stated:
“We the undersigned want our elected officials to create a climate action plan for the Ames
Community School District and the City of Ames. Climate change is an existential threat to our
generation’s future. On October 8, 2018, the Intergovernmental Panel on Climate Change (IPCC)
released a report that states that we may have only 12 years to reduce emissions by 45% or climate
change could be irreversible. Our elected officials have the responsibility to secure our generation’s
future and thus we request the development of a Comprehensive Climate Action Plan and its
implementation to reduce emissions.”
Ms. Travesset said she hoped the 613 youth signatures would encourage the City of Ames to take
a bolder stance on climate change. Ms. Travesset noted that in the past few months, several City
Council members have come to speak with CAUSE and they hope to continue the open
communication. Ms. Travesset handed the Recording Secretary the petition for filing.
Merlin Pfannkuch, 1424 Kellogg Avenue, Ames, noted that he wanted to talk about economic
development subsidies for industries. He is concerned that if procedures aren’t changed the
taxpayers will pay dearly if the East Industrial area is successful. Mr. Pfannkuch stated that
procedures need to be changed in how subsidies are given. He added that he was disappointed in
the City Council;s discussion last month on increased transparency as the transparency that was
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discussed was giving more notice; he is OK with that process, but explained that a new process
needed to be created to have a public hearing before these decisions are made. He commented that
he is upset that when Barilla was asking for $2 million, no representative from Barilla was present
to speak that night, yet the City requires anyone who wants a liquor license to be present. Mr.
Pfannkuch would like to see some ground rules set for the City Manager and staff as to what they
are committing the City to.
Jeri Neal, 916 Ridgewood Avenue, Ames, stated she was present on behalf of the Ames Climate
Action Team (ACAT). She noted that they are going to be making an effort to attend more City
Council meetings and talk about issues around what is being done personally and professionally in
the City of Ames. She explained that during the Ames Comprehensive Plan, there should be a
discussion about a greenhouse gas litigation plan for the City. Ms. Neal stated that there will be
some lectures held at the Library, in the future regarding climate control for anyone to attend.
Allison Brundy, 3125 Maplewood Road, Ames, urged the City of Ames to create a plan to create a
greenhouse plan as other cities have done. She noted that many people see this effort as a moral and
economic responsibility to mitigate the cost of climate change. Ms. Brundy explained that the City
of Ames is full of engineers, planners, and scientists and very well suited to create a plan. She asked
the City Council for their leadership to budget the funds, the work hours, commitment, and
community engagement that is necessary.
No one else came forward to speak, and the Mayor closed Public Forum.
CAMPUS AND COMMUNITY COMMISSION: Commission Member Karin Chitty stated that
they submitted a report on their latest task of helping the community to be more inclusive.
Council Member Betcher stated that she thought the discussion was to plan more events and the
report was more inclusive as opposed to welcoming? She mentioned that some kind of branding
campaign that organizes the events all under one umbrella needs to be organized. She explained that
she has seen the Principles of Community at Iowa State University and feels it is a good endeavor
for Iowa State University, but when reading the Principles, the City of Ames is not mentioned at all;
it is all about the University and the focus on the students as part of the campus community. Ms.
Betcher inquired about the history of the Principles of Community.
Commission Member Peter Englin stated that in 2000, the University hired someone to do a campus
survey, and from this survey a group was put together to develop the Principles. Mr. Englin stated
that they recently reemphasized the Principles based on the assessment of the University community,
regarding the challenges they are having among the students, staff, and faculty. He noted that while
working on the Principles, there are an opportunities for expansion.
Ms. Betcher stated she thought that the Council was going to get recommendations for a signature
Ames event based on the analysis from Management Analyst Tasheik Kerr and wanted to know what
happened from that discussion. Ms. Chitty replied that they discussed a lot of different events, but
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every time an idea came up, it was noted that the Ames Chamber or another group had already done
it. They didn’t want to duplicate events, but wanted to see how they could tie events together. Ms.
Betcher noted that a lot of the events they have are an “open house” style where they can come if
they want to and they wait to see if anyone shows up; she doesn’t think that many students are
attending. She mentioned what the Ohio State University does, where it is part of orientation and
all the students are taken to the event after the completion of orientation. Ms. Betcher stated that she
had seen the video that Iowa State University had done, but it highlighted the University not the City
of Ames, and wanted to know if the City Council could build on it. She suggested maybe having
vendors or businesses highlighted around the event to make it more integrated.
Council Member Beatty-Hansen asked the Commission if it needed more time to work on the
inclusiveness. Ms. Chitty stated that the Commission doesn’t need more time, but needs more
direction. Further discussion ensued about what the Council is expecting from the Commission and
whether the Commission or the Council needs to take the next step.
Ms. Betcher asked if the Commission had a sense of what topic came up the most while they were
having discussions. Mr. Abrams stated that the students had raised the lease gap issue. Mr. Englin
noted that all three student governments want to look into a Web-based rental portal that will answer
questions about how to be good tenants, how to get resolved issues, and having the capability to
publish concerns. He noted that Rent Smart Ames offers the same type of information that the
students are looking for, but the landlords are not using it; the landlords are advertising what they
have available on their own Websites.
Mayor Haila stated he doesn’t feel the Council is ready to give direction to the Commission tonight
and wondered if the Council would like to discuss this topic further during it goal-setting meetings.
Ms. Chitty stated the Commission meetings are open to the public and maybe they need to publicize
the meetings more and let the students know they could come and state their concerns.
Moved by Betcher, seconded by Beatty-Hansen, to wait until after the Councils goal-setting session
to provide direction to the Commission.
Vote on Motion: 6-0. Motion carried unanimously.
STAFF REPORT REGARDING HUMAN SERVICES CAPITAL GRANT PROGRAM
FUNDING: Assistant City Manager Brian Phillips stated that in 2017, the City Council initiated the
creation of a Human Services Capital Grant Program. The Council set aside a Capital Improvement
Program amount of $500,000. The funding was comprised of $300,000 from the General Fund and
$200,000 from the Local Option Sales Tax Fund. The City Council set the criteria for the use of the
funds and additionally authorized the initial program to utilize $250,000 of the $500,000 in available
funding. Mr. Phillips noted that an Agreement was done between staff and the United Way of Story
County to administer the Grant Program. He noted that United Way of Story County accepted the
applications and five agencies were approved award amounts totaling $250,000. A letter from the
United Way of Story County outlining the uses of the funds was delivered to the City Council in its
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June 1, 2018 Non-Agenda Packet. Mr. Phillips noted that the balance of $250,000 in unspent funds
was not carried forward in the FY2017/18 to FY2018/19 budget carryover authorization.
Ms. Beatty-Hansen questioned if the projects that were funded in the first round have been
completed and was any tracking done. United Way President and CEO Jean Kresse stated that there
was a three-step process to get the money out: first was the letter of intent: second, a Grant
Agreement was done; and then the third step was issuing the funds to the agencies. Ms. Kresse
stated that a six-month Grant update was done; and the five that were awarded were Capital
Improvement programs, so a few of them were not completed. She then gave a quick status update
regarding the five agencies that were awarded funding.
Council Member Gartin asked about the viability of the Capital Grant Program. He noted that he
is concerned about being able to continue to fund ASSET and still maintain the Grant Program. Mr.
Phillips stated the increased amount of funds to ASSET and other areas was increasing at a faster
rate than the growth of the Local Option Sales Tax Fund. He noted that the Council will need to
prioritize where the money is to be used.
Ms. Beatty-Hansen pointed out that the report from United Way of Story County showed a need for
the Capital Grants. She explained the City is in a good place to release the $250,000 in funds. Ms.
Beatty-Hansen mentioned that she is not sure of the future, but knows that right now it is hopeful.
Mr. Gartin stated that he is reluctant to bring the balance down that low.
Mayor Haila asked if there was anyone wishing to provide comments.
Council Member Nelson inquired if United Way of Story County had any idea of what other projects
that may be looking for assistance. Ms. Kresse stated she can’t think of one, but knows there is still
a need. It all hinges on if those agencies can come up with the required cash match.
Mr. Phillips stated the Agreement has expired and staff needs direction as to the dollar amount and
the funding source. A new Agreement will have to be drafted.
Moved by Beatty-Hansen, seconded by Betcher, to initiate a new round of grant funding for the
2019/20 FY for $250,000 ($50,000 from the General Fund and $200,000 for the Local Option Sales
Tax Fund), direct staff to revamp the Agreement with United Way of Story County, and add a
qualifier of natural disaster as an exemption regarding the cash match requirement.
Mayor Haila asked if Ms. Kresse could speak about the wording for an emergency request. Ms.
Kresse stated the Letter Of Intent process it would make it difficult to qualify for an emergency.
Motion by Beatty-Hansen, seconded by Betcher, to amend the motion to initiate a new round of grant
funding for the 2019/20 FY for $250,000 ($50,000 from the General Fund and $200,000 for the
Local Option Sales Tax Fund) and to partner with United Way of Story County.
Vote on Motion: 4-1-1. Voting aye: Betcher, Nelson, Beatty-Hansen, Martin. Voting nay: Gartin.
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Abstaining due to Conflict of Interest: Corrieri.
Motion declared carried.
Motion by Beatty-Hansen, seconded by Betcher, to adopt RESOLUTION NO. 19-015, initiating a
new round of grant funding for the 2019/20 FY for $250,000 ($50,000 from the General Fund and
$200,000 for the Local Option Sales Tax Fund) and to partner with United Way of Story County.
Vote on Motion: 4-1-1. Voting aye: Betcher, Nelson, Beatty-Hansen, Martin. Voting nay: Gartin.
Abstaining due to Conflict of Interest: Corrieri.
Resolution declared adopted.
ORDINANCE REMOVING MULTI-FAMILY RESIDENTIAL PROPERTIES FROM THE
LIST OF PROPERTY TYPES INCLUDED IN MUNICIPAL CODE SECTION 28.214(1)
THAT REQUIRE INDIVIDUAL WATER METERING: Moved by Nelson, seconded by Beatty-
Hansen, to pass on first reading an ordinance removing multi-family residential properties from the
list of property types included in Municipal Code Section 28.214(1) that requires individual water
metering.
Roll Call Vote: 6-0. Motion declared carried unanimously.
Moved by Corrieri, seconded by Gartin, to suspend the rules necessary for the adoption of an
ordinance.
Roll Call Vote: 6-0. Motion declared carried unanimously.
Moved by Nelson, seconded by Corrieri, to pass on second reading an ordinance removing multi-
family residential properties from the list of property types included in Municipal Code Section
28.214(1) that requires individual water metering.
Roll Call Vote: 6-0. Motion declared carried unanimously
Moved by Betcher, seconded by Corrieri, to pass on third reading and adopt ORDINANCE NO.
4378 removing multi-family residential properties from the list of property types included in
Municipal Code Section 28.214(1) that requires individual water metering.
Roll Call Vote: 6-0. Ordinance declared adopted unanimously, signed by the Mayor, and hereby
made a portion of these Minutes
ORDINANCE PLACING LIMITATIONS ON EXPANSION OF NONCONFORMING USES,
DISCONTINUANCE OF A NONCONFORMING USE, AND DEFINING REMODELING
OF A NONCONFORMING USE: Moved by Corrieri, seconded by Betcher, to pass on third
reading and adopt ORDINANCE NO. 4376 placing limitations on expansion of nonconforming uses,
discontinuance of a nonconforming use, and defining remodeling of a nonconforming use.
Roll Call Vote: 6-0. Ordinance declared adopted unanimously, signed by the Mayor, and hereby
made a portion of these Minutes.
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ORDINANCE ESTABLISHING PARKING REGULATIONS ON SUNCREST DRIVE,
FROM RED FOX ROAD TO CEDAR LANE: Moved by Corrieri, seconded by Betcher, to pass
on third reading and adopt ORDINANCE NO. 4377 establishing parking regulations on Suncrest
Drive, from Red Fox Road to Cedar Lane.
Roll Call Vote: 6-0. Ordinance declared adopted unanimously, signed by the Mayor, and hereby
made a portion of these Minutes.
DISPOSITION OF COMMUNICATIONS TO COUNCIL: Moved by Beatty-Hansen, seconded
by Betcher to direct staff to accept the Ames Public Library Annual Report.
Vote on Motion: 6-0. Motion declared carried unanimously.
Moved by Gartin, seconded by Corrieri, to direct staff to advise Ben Jensen to allow a six-foot fence
in the front yard of the property at 4415 Lincoln Way that the City Council was not willing to move
forward with his proposal.
Vote on Motion: 6-0. Motion declared carried unanimously.
Mr. Gartin suggested that maybe staff could make other recommendations to help Mr. Jensen find
an alternative.
Moved by Nelson, seconded by Corrieri, to get a memo from staff regarding the letter from Paul
Livingston pertaining to the Annexation options for the Champlin Lloyd Farm, LLC.
Mayor Haila stated that he had spoken to Planning and Housing Director Kelly Diekmann, and he
had recommended that City Council consider placing the letter from Paul Livingston, Broker with
Hunziker & Associates, on a future agenda, but only after there is clarity and status of the McCay
property being annexed.
Motion withdrawn.
Moved by Beatty-Hansen, seconded by Betcher, to place the request for Annexation of Champlin
Lloyd Farm, LLC on a future agenda; date uncertain.
Vote on Motion: 6-0. Motion declared carried unanimously.
Moved by Betcher, seconded by Nelson, to request a memo from staff regarding the request from
Steve Burgason, for a pre-annexation agreement similar to the one adopted under Resolution No. 13-
583 on December 30, 2013, between the City of Ames and the Jamie and Brian Frame property.
Vote on Motion: 6-0. Motion declared carried unanimously.
Moved by Gartin, seconded by Corrieri to refer the request from Al Warren regarding the request
to finish bedrooms at 2334 Storm Street that were put on hold during the temporary moratorium to
staff to provide options for Mr. Warren and place on a future agenda.
Vote on Motion: 5-1. Voting aye: Betcher, Gartin, Nelson, Beatty-Hansen, Corrieri. Voting nay:
Martin. Motion declared carried.
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Moved by Nelson, seconded by Betcher, to refer to staff for a memo regarding the Fareway Stores,
Inc., request to allow access to 15-20 metered or reserved City parking spaces during the
construction of its new store at 619 Burnett Avenue.
Motion withdrawn.
Moved by Nelson, seconded by Betcher to place on a future agenda the request from Fareway Stores,
Inc., to allow access to 15-20 metered or reserved City parking spaces during the construction of its
new store at 619 Burnett Avenue.
Vote on Motion: 6-0. Motion declared carried unanimously.
COUNCIL COMMENTS: Ms. Betcher mentioned that she has been appointed as Chair of the
University Communities Council for the National League of Cities.
Moved by Betcher, seconded by Beatty-Hansen, to have staff contact Iowa State to discuss the
potential of expanding their Principles of the Community to include the City of Ames, and to
investigate the potential to expand orientation efforts to better address student inclusion in the Ames
Community.
Vote on Motion: 6-0. Motion declared carried unanimously.
Moved by Martin, seconded by Beatty-Hansen, to request a memo from staff explaining the Change
Orders relative to the original contract work for Engineering Services for Compliance with Select
Provisions of EPA’s Coal Combustion Residuals (CCR) Standard.
Vote on Motion: 6-0. Motion declared carried unanimously.
ADJOURNMENT: Moved by Beatty-Hansen to adjourn the meeting at 7:46 p.m.
____________________________________________________________________________
Amy L. Colwell, Deputy City Clerk John A. Haila, Mayor
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