HomeMy WebLinkAboutA001 - Council Action Form dated June 10, 2025ITEM #:16
DATE:06-10-25
DEPT:LIB
SUBJECT:CUSTODIAL SERVICES AT THE AMES PUBLIC LIBRARY - CONTRACT
RENEWAL
COUNCIL ACTION FORM
BACKGROUND:
All cleaning and custodial services for Ames Public Library are provided by a third-party
professional cleaning service. The services include all routine daily cleaning tasks. On May
14, 2024, the City Council awarded a contract to ABM Industry Groups, LLC, of Des Moines,
IA for these services in FY 2024/25. The contract is eligible for up to four additional one-year
renewal terms.
Library staff estimates 4,992 hours of cleaning services are required annually. These hours
are an estimate for budgeting purposes; payments are made on an hourly basis for actual
hours worked. The hourly rate for FY 2025/26 is $19.67 per hour, an increase of
approximately 3.9% compared to the FY 2024/25 contract rate.
The Board of Trustees, Ames Public Library, issued Resolution No. 2025-L014 on April 17,
2025, recommending the contract extension to ABM Industry Group.
ALTERNATIVES:
1. Approve the contract renewal with ABM Industry Groups, LLC, of Des Moines, IA for
Custodial Services at Ames Public Library for the period from July 1, 2025 through June
30, 2026, in an amount not-to-exceed $98,184.
2. Award the contract to one of the other bidders.
3. Reject the renewal option and instruct staff to seek new competitive bids.
CITY MANAGER'S RECOMMENDED ACTION:
ABM continues to provide relatively low-cost custodial services for the Ames Public
Library. ABM's representatives and have worked closely with Library staff to ensure
there are high-quality results and the cleaning schedule accommodates the timing of
library activities and public events. Therefore, it is the recommendation of the City Manager
that the City Council adopt Alternative No. 1, as described above.
ATTACHMENT(S):
Library Board Res No 2025-L014 Custodial Contract FY 25-26.pdf
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FY26 Custodial Contract
BOARD OF TRUSTEES
AMES PUBLIC LIBRARY
APRIL 17, 2025
Resolution No. 2025-L014
Be it resolved that the Board of Trustees, Ames Public Library, approves renewal and
recommends that the City Council renews the contract with ABM Industry Groups, LLC,
Des Moines, Iowa for library custodial services in FY26 in the amount of $98,184.
Moved:
Seconded:
Vote on Motion:
Voted Aye:
Voted Nay:
Absent:
Abstained:
Reynolds
Thorbs-Weber
6-0
Arora, Gordillo, Johnson, Myers, Reynolds, Thorbs-Weber
Reger
Gibson
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Briefing Paper: Custodial Contract April 17, 2025
Background:
Custodial services for Ames Public Library are provided by a third-party professional
cleaning service. The tasks included in this service are all the routine daily cleaning tasks. On
April 18, 2024 the below bids were received. Based on the bids, the contract was awarded to
ABM with the option to renew for four additional terms.
Responding Supplier
ABM Industry Groups, LLC.
Reliable Maintenance Company
Nationwide Office Care
Cleaning Connection
Servpro of Ames {Mac Rizzo LLC)
MetroClean Solutions, LLC
phClean {Professional Home Ames Inc)
Peacefully Clean LLC
** Confirming Hourly Rate Which May Affect
Yearl Hourly Extended FY Rate Year
l 2024/2025
4992Hrs.
$18.93 $ 94,498.56
$21.00 $ 104,832.00
$21.40 $ 106,828.80
**28.43 $ 141,900.00
$30.50 $ 152,256.00
$31.65 $ 157,996.80
$52.00 $ 259,584.00
$60.00 $ 299,520.00
Year2 Year3 Year4 Years
Extended Extended Extended Extended
FY 20205/2026 FY 20206/2027 FY 20205/2026 FY 20205/2026
4992Hrs. 4992 Hrs. 4992 Hrs. 4992 Hrs.
$ 98,184.00 $ 101,620.44 $ 105,075.54 $ 108,543.03
$ 106,928.64 $ 109,067.21 $111,248.56 $ 113,473.53
$ 130,373.87 $ 159,968.74 $ 197,369.43 $ 244,738.09
$ 156,090.00 $ 171,699.00 $188,868.90 $ 207,755.79
$ 152,256.00 $ 152,256.00 $ 155,301.12 $ 155,301.12
$ 158,786.78 $ 159,580.72 $160,538.20 $ 162,143.58
$ 269,967.36 $ 280,766.05 $291,996.70 $ 303,676.56
$ 308,505.60 $ 317,760.77 $327,293.59 $ 337,112.40
For the last fiscal years ABM has provided relatively low cost custodial services for the
Ames Public Library and ABM's representatives have worked closely with Library staff to
accommodate the timing of library activities and public events.
The hourly rate for the FY26 renewal is $19.67.
Action: Administration recommends awarding the contract for FY2025/26 Custodial
Services for the Ames Public Library to ABM Industry Groups, LLC in the amount of
$98,184.
SYearTotal
$507,921.58
$545,549.94
$839,278.92
$866,313.69
$767,370.24
$799,046.09
$ 1,405,990.68
$ 1,590,192.36
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