HomeMy WebLinkAbout~Master - June 10, 2025, Regular Meeting of the Ames City Council1.Motion approving payment of claims
2.Motion approving Report of Change Orders for period of May 16-31, 2025
3.Motion approving Summary of Minutes of the Regular Meeting of the Ames City Council
on May 27, 2025, and Special Meeting on June 4, 2025
4.Motion approving New Special Class C Retail Alcohol License - Ichiban Ames LLC, 117
Welch Avenue
5.Motion approving new 5-Day (June 16 - June 21, 2025) Special Class C Retail Alcohol
License with Outdoor Service - Thirsty Pigs, LLC, 2320 Chamberlain Street, Ames
Summertime Series
6.Motion approving new 5-Day (June 26 - June 30, 2025) Special Class C Retail Alcohol
License with Outdoor Service - Apres Bar, 1930 East 13th Street
7.Motion approving the renewal of the following Beer Permits, Wine Permits, and Liquor
Licenses:
a. Iowa State @ Fisher Theater Class C Retail Alcohol License
b. Iowa State @ Scheman Building Class C Retail Alcohol License
c. Texas Roadhouse, 519 S Duff Ave Class C Retail Alcohol License
d. Courtyard by Marriott, 311 S. 17th St Class C Retail Alcohol License
e. Morning Bell Coffee Roasters, 111 Main St Class C Retail Alcohol License
f. Main 3326 LW (Board & Brush) 3326 Lincoln Way Special Class C Retail Alcohol
License
g. Jethro’s BBQ, 1301 Buckeye Ave Class C Retail Alcohol License
h. 313 Bar, 115 5th Street, Class C Retail Alcohol License
8.Motion approving requests from Octagon Arts Center for Octagon Art Festival on
September 28, 2025:
a. Resolution approving closure of the following streets from 5:00 a.m. to 6:00 p.m.:
i. Main Street, east of Clark (not blocking Wells Fargo Driveway) to just west of
Duff Avenue (allowing traffic to access parking lot behind businesses
ii. Douglas Avenue, 5th Street to Main Street
iii. Kellogg Avenue, south of alley to Main Street
iv. Burnett Avenue, south of alley to Main Street
AGENDA
REGULAR MEETING OF THE AMES CITY COUNCIL
COUNCIL CHAMBERS - CITY HALL
JUNE 10, 2025
NOTICE TO THE PUBLIC: The Mayor and City Council welcome comments
from the public during discussion. The Standards of Decorum, posted at the
door and available on the City website, define respectful conduct for public
participation. If you wish to speak, please fill out the form on the tablet outside
the door to the Council Chambers or scan the QR Code to the right to fill out
the same form on a personal device. When your name is called, please step to
the microphone, state your name for the record, and keep your comments brief so that others
may have the opportunity to speak.
CALL TO ORDER : 6:00 p.m.
CONSENT AGENDA : All items listed under the Consent Agenda will be enacted by one
motion. There will be no separate discussion of these items unless a request is made prior to
the time the Council members vote on the motion.
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b. Resolution approving waiver of costs for electricity during the event ($10 estimated
loss)
c. Motion approving Blanket Temporary Obstruction Permit for the Central Business
District
d. Motion approving Blanket Vending License for duration of the event
e. Resolution approving waiver of fee for Blanket Vending License ($50)
9.Ansley Subdivision, Third Addition Final Plat
a. Resolution approving Public Improvement Agreements
b. Resolution approving Final Plat
10.Resolution approving Ames Regional Economic Alliance agreement for FY 2025/26
11.Resolution approving Professional Services Agreement with Olsson, Inc. of Des Moines,
IA, for the creation of a Traffic Systems Management and Operations (TSMO) Plan in an
amount not to exceed $149,950
12.Resolution approving Cooperative Services Agreement with Prairie Rivers of Iowa RC &
D (PRI) for the implementation of the 2021-2030 Story County Water Monitoring and
Interpretation Plan in the amount of $56,740
13.Resolution approving Property Brokerage Agreement with Willis Towers Watson in the
amount of $57,750 for July 1, 2025 through June 30, 2026
14.Resolution approving renewal of Property Insurance Coverage for FY 2025/26 at a
combined quoted premium of $1,000,963
15.Resolution accepting renewal quote of the City's membership in the Iowa Communities
Assurance Pool (ICAP) in an amount not to exceed $838,675.52
16.Resolution approving contract renewal with ABM Industry Groups, LLC, of Des Moines,
IA for Custodial Services for Ames Public Library for the period from July 1, 2025 through
June 30, 2026 in an amount not-to-exceed $98,184
17.Resolution awarding contract to InfoSend Inc. of Downers Grove, IL, for print to mail
services in the amount of $216,500
18.Resolution waiving the City's Purchasing Policy requirement for competitive bidding and
authorizing City staff to enter into FY 2025/26 software maintenance contract with
Superion, LLC, a CentralSquare Company, at an estimated cost of $261,081.67
19.Resolution waiving the City's Purchasing Policy requirement for competitive bidding and
awarding a five-year contract with MCG Energy Solutions, LLC, Minneapolis, MN, for
MISO Market Participant Services for the period of July 1, 2025 through June 30, 2030 in
the amount of $635,181.84
20.Resolution waiving the City's Purchasing Policy requirement for competitive bidding and
awarding contract to Marshall County Landfill, Marshalltown, IA, for landfill tipping fees for
ash disposal for the Power Plant in the amount of $100,000
21.Resolution waiving the City's Purchasing Policy requirement for competitive bidding and
awarding single source contract to Seiler Instrument & Manufacturing Co. of Urbandale,
IA, in the amount of $59,016.50 for purchase of Trimble X7 3D Laser Scanner and
Tridone RCV Remote Survey Boat
22.Resolution approving contract and bond for 2024/25 Accessibility Enhancement Program
with TK Concrete, Inc. of Pella, IA, in the amount of $88,250
23.Resolution approving contract and bond for 2024/25 Airport Entryway Improvements with
TK Concrete, Inc. of Pella, IA, in the amount of $554,055
24.Resolution approving contract and bond for 2024/25 South 16th Street Roadway
Widening with Con-Struct, Inc. of Ames, IA, in the amount of $3,625,832.10
25.Resolution approving contract and bond for the Emergency Generator System for the
Power Plant with Van Maanen Electric, Inc. of Newton, IA, in the amount of $310,670
26.Resolution accepting completion of the FY 2024/25 biosolids disposal contract with
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Wulfekuhle Injection & Pumping of Peosta, IA, in the final amount of $106,626.61
27.Resolution accepting Dedication of Right of Way for 24th Street and Hoover Avenue with
a Plat of Survey
28.Hearing on Annexation of former Borgmeyer farm property and other properties along
George W. Carver and Hyde Avenue, north of Ames' corporate limits:
a. Resolution approving Annexation
29.Hearing on proposal to vacate existing Electric Utility Easement at 2125 Isaac Newton
Drive
a. Resolution approving vacating Electric Utility Easement
30.Resolution approving suspension of enforcement of Municipal Code Section 17.16 related
to minors on premises on June 18, 2025, for Ames Summertime Series - Campustown
31.Resolution Approving Spring FY 2024/25 Downtown Facade Grants
32.First passage of ordinance to comply with new state law regarding citizen review boards
of police and repeal Ames Resident Police Advisory Committee (ARPAC)
33.First passage of ordinance amending Game Day and Special Events Parking Penalty
a. Motion to suspend the rules to allow Second and Third reading and adoption of
ORDINANCE NO. 4557
34.First passage of ordinance relating to Fireworks
a. Motion to suspend the rules to allow Second & Third reading and adoption of
ORDINANCE NO. 4558
35.Second reading of ordinance relating to establishing the Urban Revitalization Plan for 329
Southeast 5th Street
36.Second reading of ordinance rezoning 113 North Dakota from Residential Low Density
(RL) to Residential Medium Density (RM) with a Planned Unit Development Overlay (RM
PUD)
37.Third reading and adoption of ORDINANCE NO. 4556 relating to a Zoning Text
Amendment modifying Billboard standards and creating new Digital Display standards
38.Participation with agencies, boards and commissions:
a. Discover Ames (ACVB)
b. Ames Regional Economic Alliance (AREA)
c. Story County Emergency Management Agency (SCEMA)
d. Ames Transit Agency Board of Trustees
PUBLIC FORUM: This is a time set aside for comments from the public on topics of City
business other than those listed on this agenda. Please understand that the Council will not
take any action on your comments at this meeting due to requirements of the Open Meetings
Law, but may do so at a future meeting.
HEARINGS:
ADMINISTRATION:
PLANNING AND HOUSING:
ORDINANCES:
DISPOSITION OF COMMUNICATIONS TO COUNCIL :
REPORT OF GOVERNING BODY:
COUNCIL COMMENTS :
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ADJOURNMENT:
Please note that this agenda may be changed up to 24 hours before the meeting time as
provided by Section 21.4(2), Code of Iowa.
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To:Mayor & City Council
From:Renee Hall, City Clerk
Date:June 6, 2025
Subject:Report of Contract Change Orders
Item No. 2
MEMO
The Report of Change Orders is for the period of May 16-31, 2025, is attached
for your review and consideration.
ATTACHMENT(S):
Change Order Report - May 16-31, 2025.docx
City Clerk's Office 515.239.5105 main
515.239.5142 fax
515 Clark Ave. P.O. Box 811
Ames, IA 50010
www.CityofAmes.org
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REPORT OF
CONTRACT CHANGE ORDERS
Department
General Description
of Contract
Contract
Change
No.
Original Contract
Amount Contractor/ Vendor
Total of Prior
Change Orders
Amount this
Change Order
Change
Approved By
Purchasing
Contact
(Buyer)
Public Works FY2023/24 Airport
Improvement Program
(Wildlife Fence Project)
1 $2,616,005.00 Minturn, Inc. $0.00 $-(13,378.00) D. Pregizter KS
Water &
Polluntion
Control
FY 22/23 Story County Edge
of Field Project
1 $221,609.07 Hands On Excavating, LLC $0.00 $2,074.85 J. Dunn KS
Electric
Services
Ash Pond Closure and RDF
Ash Pond Reconstruction
3 $2,606,093.15 JB Holland Construction
Inc.
$526,251.79 $45,345.60 B. Phillips AM
Parks and
Recreation
Tree Trimming and
Removal Program
1 $85,000.00 Ames Story Tree and Lawn $0.00 $11,518.45 J. Thompson QE
$ $ $
$ $ $
Period: 1st – 15th
16th – End of Month
Month & Year: May 2025
For City Council Date: June 10, 2025
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To:Mayor & City Council
From:City Clerk's Office
Date:June 6, 2025
Subject:Approval of Minutes
Item No. 3
MEMO
Attached are the minutes from the Regular Meeting of the Ames City Council on
May 27, 2025, and Special City Council Meeeting on June 4, 2025, for your
review and consideration.
ATTACHMENT(S):
C25-0527 Summary.pdf
C25-0604.pdf
City Clerk's Office 515.239.5105 main
515.239.5142 fax
515 Clark Ave. P.O. Box 811
Ames, IA 50010
www.CityofAmes.org
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SUMMARY OF MINUTES OF THE REGULAR MEETING OF THE
AMES AREA METROPOLITAN PLANNING ORGANIZATION (AAMPO)
TRANSPORTATION POLICY COMMITTEE
AND REGULAR MEETING OF THE AMES CITY COUNCIL
AMES, IOWA MAY 27, 2025
CALL TO ORDER: The Ames Area Metropolitan Planning Organization (AAMPO)
Transportation Policy Committee meeting was called to order by Ames Mayor and voting
member John Haila at 5:59 p.m. on the 27th day of May, 2025. Other voting members
present were: Bronwyn Beatty-Hansen, City of Ames; Gloria Betcher, City of Ames;
Amber Corrieri, City of Ames; Tim Gartin, City of Ames; Rachel Junck, City of Ames; Anita
Rollins, City of Ames; Scott Longhorn, Boone County Board of Supervisors; and Linda
Murken, Story County Board of Supervisors. Emily Boland, Ames Transit Agency Board
of Trustees, joined the meeting telephonically.
CONSENT AGENDA: Moved by Betcher, seconded by Murken, to approve the consent
agenda.
1. Motion approving Draft FFY 2026-2029 Transportation Improvement Program and
setting July 8, 2025, as date of public hearing
2. Motion recommending Ames City Council approval of Professional Services
Agreement with Olsson, Inc. of Des Moines, Iowa for the creation of a Traffic
Systems Management and Operations (TSMO) Plan in an amount not to exceed
$149,950
Vote on Motion: 10-0. Motions declared carried unanimously, signed by the Chair, and
hereby made a portion of these Minutes.
HEARING ON FY 2026 TRANSPORTATION PLANNING WORK PROGRAM:
Transportation Planner Kyle Thompson stated that the FY 2026 Transportation Planning
Work Program was similar to the draft that was brought to the Committee in March. He
noted that AAMPO funding was largely formula based in response to a query from
Committee Member Gartin about whether changes in federal funding impacted the MPO.
The Public Hearing was opened and closed by Chair Haila when no one came forward to
speak.
Moved by Rollins, seconded by Beatty-Hansen, to adopt RESOLUTION NO. 25-235
approving Final FY 2026 Transportation Planning Work Program.
Vote on Motion: 10-0. Resolution declared adopted unanimously, signed by the Chair,
and hereby made a portion of these minutes.
POLICY COMMITTEE COMMENTS: None.
ADJOURNMENT: Moved by Murken, seconded by Betcher, to adjourn the meeting at
6:02 p.m.
Vote on Motion: 10-0. Motion declared carried unanimously.
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SUMMARY OF REGULAR MEETING OF THE AMES CITY COUNCIL
AMES, IOWA MAY 27, 2025
The Regular Meeting of the Ames City Council was called to order by Mayor John Haila
at 6:04 p.m. on the 27th day of May, 2025, in the City Council Chambers in City Hall, 515
Clark Avenue, pursuant to law. Present were Council Members Bronwyn Beatty-Hansen,
Gloria Betcher, Amber Corrieri, Tim Gartin, Rachel Junck, and Anita Rollins. Ex officio
Emily Boland joined the meeting telephonically.
PROCLAMATION FOR “FOSTER CARE AWARENESS MONTH,” MAY 2025: Mayor
Haila proclaimed May 2025 as Foster Care awareness Month. Emily Easton, Four Oaks
Foster Care and Adoption, accepted the proclamation alongside Traci Schermerhorn,
Foster Squad, and Wendy Van Dyke, Anchored Hope.
CONSENT AGENDA: Council Member Beatty-Hansen requested to pull Item No. 9(h);
Council Member Rollins requested to pull Item No. 11; and Council Member Junck
requested to pull Item No. 28.
Moved by Corrieri, seconded by Betcher, to approve the consent agenda less Item Nos.
9h, 11, and 28.
2. Motion approving payment of claims
3. Motion approving Report of Change Orders for period of May 1 -15, 2025
4. Motion approving Summary of Minutes of the Regular Meeting of the Ames City
Council on May 13, 2025
5. Motion approving extension of Outdoor Service (June 28-29, September 6-7, and
September 20-21, 2025) for Class C Retail Alcohol License with Outdoor Service
– Tip Top Lounge, 201 E. Lincoln Way
6. Motion approving new 5-Day (May 30 - June 3, 2025) Special Class C Retail
Alcohol License - SIPONTHEROCKS, 1407 S. Grand Avenue
7. Motion approving new 5-Day (June 27 - July 1, 2025) Special Class C Retail
Alcohol License with Outdoor Service - Hy-Vee 2 @ Lincoln Center, 1407
University Boulevard
8. Motion approving new 5-Day (June 17-21, 2025) Special Class C Retail Alcohol
License with Outdoor Service - Apres Bar Co., 1930 E 13th Street
9. Motion approving the renewal of the following Beer Permits, Wine Permits, and
Liquor Licenses:
a. Della Viti, 323 Main Street #102, Class C Retail Alcohol License with
Catering Privilege and Outdoor Service
b. Casey's General Store #2560, 3020 S Duff Avenue, Class E Retail Alcohol
License
c. Green Hills Residents' Association, 2200 Hamilton Drive, Suite 100, Class
F Retail Alcohol License with Outdoor Service
d. MMDG Spirits, 126A Welch Avenue, Class E Retail Alcohol License
e. Kum & Go #200, 4510 Mortensen Road, Class E Retail Alcohol License
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f. Hilton Garden Inn Ames, 1325 Dickinson Avenue, Class C Retail Alcohol
License with Outdoor Service
g. Kum & Go #216, 203 Welch Avenue, Class E Retail Alcohol License
h. Wheatsfield Cooperative, 413 Northwestern Avenue, Special Class C Retail
Alcohol with Outdoor Service
i. Bar la Tosca, 303 Welch Avenue, Class C Retail Alcohol License with
Outdoor Service
10. Motion accepting Fitch Family Indoor Aquatic Center Monthly Update
11. RESOLUTION NO. 25-236 approving $1,000 expenditure from the City Council
Contingency Account to sponsor the Juneteenth Celebration
12. RESOLUTION NO. 25-237 approving request to modify FY 2024/25 ASSET
allocation to YSS
13. RESOLUTION NO. 25-238 approving FY 2025/26 Outside Funding Contracts
14. RESOLUTION NO. 25-239 approving FY 2025/26 Commission on the Arts (COTA)
Annual Grant Contracts
15. RESOLUTION NO. 25-240 approving Amended 2025-26 Proposed Annual Action
Plan Projects for Community Development Block Grant (CDBG) and HOME
Programs
16. RESOLUTION NO. 25-241 approving Agreement for Joint and Cooperative Action
for Waste Disposal Operations by Boone County and City of Ames
17. RESOLUTION NO. 25-242 approving preliminary plans and specifications for the
Fire Alarm Upgrade for the Power Plant, and setting June 25, 2025, as the bid due
date, and July 8, 2025, as date of Public Hearing and award of contract
18. RESOLUTION NO. 25-243 approving preliminary plans and specifications for the
CyRide 2025 Facility Fire Protection Improvement Project, and setting July 9,
2025, as the bid due date, and July 22, 2025, as the date of Public Hearing
19. RESOLUTION NO. 25-244 approving contract renewal with MPW Industrial Water
Services Inc., of Hebron, OH, for the Bottle Exchange Program and Related
Services for Power Plant for the one-year period from July 1, 2025 through June
30, 2026 in an amount not-to-exceed $90,000
20. RESOLUTION NO. 25-245 approving contract renewal with Wellmark for
administrative services, specific to aggregate excess insurance, and access fees
for benefits from July 1, 2025 to June 30, 2026
21. RESOLUTION NO. 25-246 approving contract renewal with Delta Dental of Iowa
for administrative services for dental benefits effective July 1, 2025
22. RESOLUTION NO. 25-247 awarding one-year contract renewal with Gallagher
Benefit Services, Inc., of West Des Moines, IA for Health Benefits Brokerage,
Consulting and Actuarial Valuation Services beginning July 1, 2025
23. RESOLUTION NO. 25-248 waiving Purchasing Policies and Procedures
requirement for competitive bids and awarding single-source contract to Racom in
the amount of $291,904.72 to replace Fire Station Alerting System
24. RESOLUTION NO. 25-249 awarding contract to Dewey Ford, of Ankeny, IA, for
two Ford Police Hybrid Interceptors in the amount of $91,831.68
25. RESOLUTION NO. 25-250 awarding contract to Dewey Ford, of Ankeny, IA, for
the purchase of one 2025 Ford F450 Super Cab 4WD chassis for Public Works
Utility Maintenance in the amount of $59,564.68 to be delivered after June 30,
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2025
26. RESOLUTION NO. 25-251 awarding contract to Mississippi Lime Company of St
Louis, MO, for pebble lime for the Water Plant in the amount of $251.20/ton
27. RESOLUTION NO. 25-252 awarding contract to J. Pettiecord Inc., of Bondurant,
IA, for Tree Pile Debris Grinding and Disposal in the amount of $56,900
28. RESOLUTION NO. 25-253 awarding contract to Mansfield Oil Company of
Gainesville Inc. of Gainesville, GA, for CyRide FY 2026 fuel purchases
29. 2023/24 Arterial Street Pavement Improvements - (Airport Rd. - University Blvd. to
S. Riverside Dr.)
a. RESOLUTION NO. 25-254 approving Change Order No. 3, the balancing
change order, a deduction in the amount of $57,860.86
b. RESOLUTION NO. 25-255 accepting the 2023/24 Arterial Street Pavement
Improvements (Airport Rd. - University Blvd. to S. Riverside Dr.) project as
completed by All Star Concrete LLC of Johnston, IA in the amount of
$1,405,169.13
30. 2022/23 CyRide Route Pavement Improvements (Lincoln Way):
a. RESOLUTION NO. 25-256 approving Change Order No. 1 for the 2022/23
CyRide Route Pavement Improvements (Lincoln Way) in the deduction
amount of $57,875.98
b. RESOLUTION NO. 25-257 accepting 2022/23 CyRide Route Pavement
Improvements (Lincoln Way) as completed by Con-Struct, Inc, of Ames, IA,
in the amount of $2,525,888.52
31. RESOLUTION NO. 25-258 accepting the 2023/24 Shared Use Path System
Expansion as completed by Con-Struct, Inc. of Ames, IA in the amount of
$249,006.60
32. RESOLUTION NO. 25-259 accepting the 2024/25 Shared Use Path Maintenance
Contract 2 (Stuart Smith Park and State Avenue) as completed by TK Concrete,
Inc of Pella, IA, in the amount of $106,664.90
33. Acceptance of Public Art Easements:
a. RESOLUTION NO. 25-260 accepting Public Art Easement at 800 Pinon
Drive (contingent upon receipt of signed agreement)
b. RESOLUTION NO. 25-261 accepting Public Art Easement at 2228 Lincoln
Way (contingent upon receipt of signed agreement)
c. RESOLUTION NO. 25-262 accepting Public Art Easement at 106 South
Dakota Avenue (contingent upon receipt of signed agreement)
34. RESOLUTION NO. 25-263 setting June 10, 2025, as the date of public hearing for
vacation of Electric Utility Easement at 2125 Isaac Newton Drive
Roll Call Vote: 6-0. Motions/Resolutions declared carried/adopted unanimously, signed
by the Mayor, and hereby made a portion of these Minutes.
RENEWAL OF BEER PERMITS, WINE PERMITS, AND LIQUOR LICENSES: Council
Member Beatty-Hansen stated that she requested the item to be pulled so that she could
abstain due to conflict of interest.
Moved by Junck, seconded by Betcher, to approve the renewal of the following Beer
Permits, Wine Permits, and Liquor Licenses: Wheatsfield Cooperative, 413 Northwestern
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Avenue, Special Class C Retail Alcohol with Outdoor Service.
Vote on Motion: 5-0-1, Beatty-Hansen abstaining due to conflict of interest. Motion
declared carried unanimously.
SPONSORSHIP OF JUNETEENTH CELEBRATION: Council Member Rollins stated that
she requested the item to be pulled so that she could abstain due to conflict of interest.
Moved by Junck, seconded by Corrieri, to adopt RESOLUTION NO. 25 -236 approving
$1,000 expenditure from the City Council Contingency Account to sponsor the Juneteenth
Celebration.
Roll Call Vote: 5-0-1, Rollins abstaining due to conflict of interest. Motion declared carried
unanimously.
AWARD OF CONTRACT FOR CYRIDE FY 2026 FUEL PURCHASES: Council Member
Junck stated that she requested the item to be pulled so that she could abstain due to
conflict of interest.
Moved by Corrieri, seconded by Rollins, to adopt RESOLUTION NO. 25 -253 awarding
contract to Mansfield Oil Company of Gainesville Inc. of Gainesville, GA, for CyRide FY
2026 fuel purchases.
Roll Call Vote: 5-0-1, Junck abstaining due to conflict of interest. Motion declared carried
unanimously.
PUBLIC FORUM: Mayor Haila opened and closed the Public Forum when no one came
forward to speak.
FY 2025/26 CONTRACTS WITH HUMAN SERVICE AGENCIES (ASSET): Assistant City
Manager Pa Vang Goldbeck presented the Council Action Form (CAF) and answered
questions from the City Council.
The Public Input was opened and closed by Mayor Haila when no one came forward to
speak.
Moved by Gartin, seconded by Corrieri, to adopt RESOLUTION NO. 25 -264 approving
FY 2025/26 contracts with 22 Human Service Agencies (ASSET) for a total of $1,572,932.
Roll Call Vote: 6-0. Resolution declared adopted unanimously, signed by the Mayor, and
hereby made a portion of these Minutes.
Moved by Betcher, seconded by Rollins, to adopt RESOLUTION NO. 25 -265 approving
the City's unallocated funds in the amount of $49,844 for FY 2025/26 for meeting basic
needs.
Roll Call Vote: 6-0. Resolution declared adopted unanimously, signed by the Mayor, and
hereby made a portion of these Minutes.
Moved by Rollins, seconded by Corrieri, to adopt RESOLUTION NO. 25 -266 approving
the City's reserved funds in the amount of $96,229 earmarked for continuous
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improvement and housing.
Roll Call Vote: 6-0. Resolution declared adopted unanimously, signed by the Mayor, and
hereby made a portion of these Minutes.
AMES REGIONAL ECONOMIC ALLIANCE ANNUAL REPORT PRESENTATION:
President and CEO of the Ames Regional Economic Alliance (AREA) Dan Culhane and
AREA Workforce Development Director Shannon Thiele presented the Annual Report
and answered questions from the City Council.
HEARING ON REZONING OF AND MAJOR SITE DEVELOPMENT PLAN AND
PRELIMINARY PLAT APPROVAL FOR 113 NORTH DAKOTA AVENUE (DAKOTA
TOWNES): Planning and Housing Director Kelly Diekmann and Planner Amelia
Schoeneman presented the CAF and answered questions from the City Council.
The Public Hearing was opened by Mayor Haila.
Don Eichner, Liz Block, Meghan Stephenson, Matt Stephenson, Justin Landhuis, Ryan
Lillith Jeffrey, Amy Erica Smith, Steven Jordening, Jennifer Johnson, and Teresa
Albertson spoke in opposition to the proposed rezoning.
Luke Jensen spoke in favor of the proposed rezoning.
The Public Hearing was closed by Mayor Haila when no one came forward to speak.
Moved by Gartin, seconded by Beatty-Hansen, to approve Alternative 1:
a. First passage of ordinance rezoning 113 North Dakota from Residential Low
Density (RL) to Residential Medium Density (RM) with a Planned Unit
Development Overlay (RM PUD)
b. RESOLUTION NO. 25-267 approving Major Site Development Plan
c. RESOLUTION NO. 25-268 approving Preliminary Plat
Roll Call Vote: 5-1, Betcher dissenting. Motion declared carried.
The meeting recessed at 8:28 p.m. and reconvened at 8:35 p.m.
HEARING ON LAND PURCHASE OPTION OF SURPLUS LAND AT HARRISON AND
WELBECK: Director Diekmann presented the CAF.
The Public Hearing was opened by Mayor Haila.
Loren Nicholls and Dwyane Myers spoke in opposition to the proposed Purchase Option.
The Public Hearing was closed by Mayor Haila.
Moved by Corrieri, seconded by Gartin, to approve Alternative 1:
a. RESOLUTION NO. 25-269 approving Purchase Option with Keystone Equity
Group
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b. RESOLUTION NO. 25-270 approving Resolution of Support for State Workforce
Housing Tax Credit Application
Roll Call Vote: 6-0. Resolutions declared adopted unanimously, signed by the Mayor, and
hereby made a portion of these Minutes.
HEARING ON FINAL AMENDMENT TO FISCAL YEAR 2024/25 BUDGET: Finance
Director Corey Goodenow and Budget Manager Nancy Masteller presented the CAF.
The Public Hearing was opened and closed by Mayor Haila when no one came forward
to speak.
Moved by Beatty-Hansen, seconded by Corrieri, to adopt RESOLUTION NO. 25 -271
approving amendment to current budget for Fiscal Year ending June 30, 2025.
Roll Call Vote: 6-0. Resolution declared adopted unanimously, signed by the Mayor, and
hereby made a portion of these Minutes.
HEARING ON 2024/25 COLLECTOR STREET & WATER SYSTEM IMPROVEMENTS
(OAKLAND STREET - OLIVER AVENUE TO HAWTHORNE AVENUE): Interim Public
Works Director Justin Clausen was available for questions.
The Public Hearing was opened and closed by Mayor Haila when no one came forward
to speak.
Moved by Betcher, seconded by Corrieri, to accept the report of bids.
Vote on Motion: 6-0. Motion declared carried unanimously.
Moved by Betcher, seconded by Corrieri, to adopt RESOLUTION NO. 25-272 approving
final plans and specifications and awarding a contract to Manatt's, Inc. of Ames, IA, in the
amount of $650,346.84.
Roll Call Vote: 6-0. Resolution declared adopted unanimously, signed by the Mayor, and
hereby made a portion of these Minutes.
HEARING ON 2024/25 SOUTH 16TH STREET ROADWAY WIDENING: Interim Director
Clausen explained the timeline for the project.
The Public Hearing was opened and closed by Mayor Haila when no one came forward
to speak.
Moved by Gartin, seconded by Betcher, to accept the report of bids.
Vote on Motion: 6-0. Motion declared carried unanimously.
Moved by Gartin, seconded by Corrieri, to adopt RESOLUTION NO. 25 -273 approving
final plans and specifications and awarding a contract to ConStruct, Inc. of Ames, IA, in
the amount of $3,625,832.10.
Roll Call Vote: 6-0. Resolution declared adopted unanimously, signed by the Mayor, and
hereby made a portion of these Minutes.
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CHANGES TO EXISTING RETAIL RENEWABLE ENERGY BUYBACK PROGRAM:
Electric Services Director Donald Kom presented the CAF alongside Electric Utility
Operations Review and Advisory Board (EUORAB) Chair Jeff Witt and Member Jon
Fleming.
Moved by Rollins, seconded by Beatty-Hansen, to request from staff a list of barriers to
residential solar installation that are outside the purview of EUORAB.
Vote on Motion: 6-0. Motion declared carried unanimously.
The Public Input was opened and closed by Mayor Haila when no one came forward to
speak.
Moved by Beatty-Hansen, seconded by Corrieri, to adopt RESOLUTION NO. 25 -274
approving changes to the existing retail Renewable Energy Buyback program, and
directing staff/City Legal department to develop changes to Municipal Code, Chapter 28.
Roll Call Vote: 6-0. Resolution declared adopted unanimously, signed by the Mayor, and
hereby made a portion of these Minutes.
STAFF REPORT ON SPECIAL PENALTY ENFORCEMENT AREA FINES: Chief of
Police Geoff Huff presented the Staff Report.
The Public Input was opened and closed by Mayor Haila when no one came forward to
speak.
Moved by Betcher, seconded by Corrieri, to approve Alternative 1: direct staff to prepare
an ordinance increasing the penalty for Illegal Parking in the Enhanced Event parking
area during game day and other events to $75, or $70 if paid within seven days.
Vote on Motion: 6-0. Motion declared carried unanimously.
STAFF REPORT REGARDING FALSE ALARMS: Chief Huff presented the Staff Report.
The Public Input was opened and closed by Mayor Haila when no one came forward to
speak.
Moved by Beatty-Hansen, seconded by Corrieri, to approve Alternative 1: direct staff to
prepare an ordinance allowing for three false alarms at no charge, a fine of $50 for a
fourth false alarm, a fine of $100 for a fifth false alarm, and a fine of $200 for each
subsequent false alarm occurrence.
Vote on Motion: 6-0. Motion declared carried unanimously.
STAFF REPORT REGARDING PET LICENSING PROGRAM: Chief Huff presented the
Staff Report.
The Public Input was opened and closed by Mayor Haila when no one came forward to
speak.
15
9
Moved by Betcher, seconded by Gartin, to approve Alternative 1: direct staff to draft an
ordinance creating a Pet Licensing Program for cats and dogs with fees of $12.00 per
year for altered cats and dogs and $24.00 per year for unaltered cats and dogs.
Vote on Motion: 6-0. Motion declared carried unanimously.
STAFF REPORT ON STATE LAW CHANGES TO ACCESSORY DWELLING UNIT
(ADU) ZONING STANDARDS: Director Diekmann presented the Staff Report.
Moved by Beatty Hansen, seconded by Corrieri, to approve Option 2: only make changes
needed to meet new State law.
Vote on Motion: 2-4. Betcher, Corrieri, Rollins, and Junck dissenting. Motion declared
failed.
Moved by Betcher, seconded by Corrieri, to approve Option 1 : change local setback
encroachments along with new State law requirements.
Vote on Motion: 5-1, Beatty-Hansen dissenting. Motion declared carried.
STAFF REPORT ON DEVELOPER INCENTIVE REQUESTS FOR RESIDENTIAL
DEVELOPMENT: Director Diekmann presented the Staff Report. City Manager Steve
Schainker noted that no action was required at this time. The City Council Members
discussed topics on which they would like more information from staff.
The Public Input was opened by Mayor Haila.
Justin Dodge, Hunziker Companies, spoke in support of developer incentives.
The Public Input was closed by Mayor Haila when no one came forward to speak.
FIRST READING OF ORDINANCE RELATING TO ESTABLISHING THE URBAN
REVITALIZATION PLAN FOR SOUTHEAST 5TH STREET: The Public Hearing was
opened and closed by Mayor Haila when no one came forward to speak.
Moved by Betcher, seconded by Corrieri, to pass on first reading an ordinance relating to
establishing the Urban Revitalization Plan for Southeast 5th Street.
Roll Call Vote: 6-0. Motion declared carried unanimously
SECOND READING OF ORDINANCE RELATING TO A ZONING TEXT AMENDMENT
MODIFYING BILLBOARD STANDARDS AND CREATING NEW DIGITAL DISPLAY
STANDARDS: Moved by Rollins, seconded by Corrieri, to pass on second reading an
ordinance relating to a Zoning Text Amendment modifying Billboard standards and
creating new Digital Display standards.
Roll Call Vote: 6-0. Motion declared carried unanimously.
THIRD READING AND ADOPTION OF ORDINANCE NO. 4555 AMENDING CHAPTER
28 OF THE AMES MUNICIPAL CODE SECTION 28.201 TO INCREASE DRINKING
16
10
WATER RATES BY 3.5% AND SECTION 28.304(3) TO INCREASE SANITARY
SEWER RATES BY 5.5% FOR CHARGES TO BE BILLED ON OR AFTER JULY 1,
2025: Moved by Betcher, seconded by Corrieri, to pass on third reading and adopt
ORDINANCE NO. 4555 amending Chapter 28 of the Ames Municipal Code Section
28.201 to increase drinking water rates by 3.5% and Section 28.304(3) to increase
sanitary sewer rates by 5.5% for charges to be billed on or after July 1, 2025.
Roll Call Vote: 6-0. Motion declared carried unanimously.
DISPOSITION OF COMMUNICATIONS TO COUNCIL: Mayor Haila noted that there
were six items to consider.
The first item from Jim Gregory requested a Zoning Text Amendment related to the South
Lincoln Mixed-Use District.
Moved by Beatty-Hansen, seconded by Gartin, to request a memo from staff.
Vote on Motion: 6-0. Motion declared carried unanimously.
A request from Kyle Hauswirth to partner with Leadership Ames Class 38 on a bike repair
stations project was the next item.
Moved by Corrieri, seconded by Junck, to refer to staff to look into the topic and authorize
staff to work with Leadership Ames Class 38 on the project.
Vote on Motion: 6-0. Motion declared carried unanimously.
The third item was an appeal of a rejected application for Highway 30 and Durham
Bandshell light display for Alzheimer’s Awareness submitted by Sandy Silverstein.
Moved by Betcher, seconded by Corrieri, to have the Mayor respond indicating that staff
has offered an existing alternative to have the request approved.
Vote on Motion: 6-0. Motion declared carried unanimously.
Fourth, Historic Preservation Commission Chairperson Dévon Lewis requested approval
to sponsor “Ames: A Glimpse Inside.”
Moved by Betcher, seconded by Corrieri, to place on a future agenda and urge Ames: A
Glimpse Inside to make the full sponsorship request known at that time.
Vote on Motion: 6-0. Motion declared carried unanimously.
A memo from Director Diekmann regarding a request f or Zoning Text Amendment for
exception to setback encroachments was the fifth item.
Moved by Corrieri, seconded by Betcher, to take no further action.
Vote on Motion: 6-0. Motion declared carried unanimously.
17
11
The sixth item was a request from Fire Inspector Jason Ziph to amend Municipal Code
Sections 17.6 (2) and 17.6 (9) to align with new state law regarding fireworks.
Moved by Junck, seconded by Corrieri, to place on a future agenda.
Vote on Motion: 6-0. Motion declared carried unanimously.
REPORT OF GOVERNING BODY: The Mayor and City Council Members provided
highlights from their attendance at various board and commission meetings.
COUNCIL COMMENTS: The Mayor and City Council Members reported on various
events attended, upcoming meetings, community events, and items of interest.
Moved by Betcher, seconded by Junck, to add discussion of whether tree preservation
fits into the values of the City Council at its next goal setting meeting.
Vote on Motion: 4-2, Beatty-Hansen and Gartin dissenting. Motion declared carried.
Moved by Gartin, seconded by Beatty-Hansen, to direct staff to revise the Municipal Code
sections addressing the Ames Resident Police Advisory Committee (ARPAC) in light of
changes to State law.
Vote on Motion: 6-0. Motion declared carried unanimously.
CLOSED SESSION: Mayor Haila asked City Attorney Mark Lambert if there was a legal
reason to go into Closed Session. Attorney Lambert replied in the affirmative, citing
Section 20.17(3), Code of Iowa, to discuss collective bargaining strategy.
Moved by Gartin, seconded by Corrieri, to go into Closed Session at 10:41 p.m.
Roll Call Vote: 6-0. Motion declared carried unanimously.
The City Council reconvened in Regular Session at 10:51 p.m.
Moved by Gartin, seconded by Rollins, to adopt RESOLUTION NO. 25-275 ratifying
collective bargaining agreement with International Association of Firefighters Local 625.
Roll Call Vote: 6-0. Resolution declared adopted unanimously, signed by the Mayor, and
hereby made a portion of these minutes.
ADJOURNMENT: Moved by Betcher, seconded by Corrieri, to adjourn the meeting at
10:52 p.m.
Vote on Motion: 6-0. Motion declared carried unanimously.
__________________________________ ________________________________
Jeramy Neefus, Principal Clerk John A. Haila, Mayor
__________________________________
Renee Hall, City Clerk
18
1
MINUTES OF THE SPECIAL MEETING OF THE AMES CITY COUNCIL
AMES, IOWA JUNE 4, 2025
The Special Meeting of the Ames City Council was called to order by Mayor John Haila at 3:15
p.m. on the 4th day of June, 2025, pursuant to law. As it was impractical for the Council Members
to attend in person, Council Members Bronwyn Beatty-Hansen, Gloria Betcher, Rachel Junck, and
Anita Rollins joined the meeting electronically. Council Member Amber Corrieri and ex officio
Emily Boland were absent.
CONSENT AGENDA: Mayor Haila addressed each item individually.
RESOURCE RECOVERY PRIMARY SHREDDER DOOR REPLACEMENT: Interim
Public Works Director Justin Clausen was available for any questions from the City Council.
Moved by Beatty-Hansen, seconded by Betcher, to approve RESOLUTION NO. 25-276 awarding
contract to Hennen Equipment, Inc. of Shakopee, MN, for Resource Recovery primary shredder
door replacement.
Roll Call Vote: 4-0. Resolution declared adopted unanimously, signed by the Mayor, and hereby
made a portion of these Minutes.
Council Member Gartin entered the meeting at 3:16 p.m.
CONSENT TO RELEASE OF STORM DRAINAGE EASEMENT FOR LOT 2 OF THE
DEERY SUBDIVISION: Planning Director Kelly Diekmann was available for any questions
from the City Council.
Moved by Betcher, seconded by Rollins, to approve RESOLUTION NO. 25-277 approving
Consent to Release of Storm Drainage Easement for Lot 2 of the Deery Subdivision located
generally at 1920 SE16th Street
Roll Call Vote: 5-0. Resolution declared adopted unanimously, signed by the Mayor, and hereby
made a portion of these Minutes.
COUNCIL COMMENTS: None.
ADJOURNMENT: Moved by Gartin, seconded by Beatty-Hansen, to adjourn the meeting at 3:17
p.m.
Vote on Motion: 5-0. Motion declared carried unanimously.
__________________________________ ____________________________________
Renee Hall, City Clerk John A. Haila, Mayor
19
2
20
To:Mayor and City Council
From:Jeramy Neefus, Principal Clerk
Date:June 10, 2025
Subject:New Special Class C Retail Alcohol License - Ichiban Ames LLC, 117
Welch Avenue
Item No. 4
MEMO
Please see the attached documentation for a New Special Class C Retail Alcohol
License - Ichiban Ames LLC, 117 Welch Avenue.
ATTACHMENT(S):
Ichiban - New License.pdf
City Clerk's Office 515.239.5105 main
515.239.5142 fax
515 Clark Ave. P.O. Box 811
Ames, IA 50010
www.CityofAmes.org
21
Page 1 of 2
Applicant
NAME OF LEGAL ENTITY
ICHIBAN AMES LLC
NAME OF BUSINESS(DBA)
Ichiban Japanese Restaurant
BUSINESS
(515) 450-7252
ADDRESS OF PREMISES
117 Welch AvenueCampustown
PREMISES SUITE/APT NUMBER CITY
Ames
COUNTY
Story
ZIP
50014
MAILING ADDRESS
117 Welch AvenueCampustown
CITY
Ames
STATE
Iowa
ZIP
50014
Contact Person
NAME
Guan Wang
PHONE
(515) 450-7252
EMAIL
guan.wang92@gmail.com
License Information
LICENSE NUMBER LICENSE/PERMIT TYPE
Special Class C Retail Alcohol
License
TERM
12 Month
STATUS
Pending
Dramshop
Review
TENTATIVE EFFECTIVE DATE
May 20, 2025
TENTATIVE EXPIRATION DATE
May 19, 2026
LAST DAY OF BUSINESS
SUB-PERMITS
Special Class C Retail Alcohol License
PRIVILEGES 22
Page 2 of 2
Status of Business
BUSINESS TYPE
Limited Liability Company
Ownership
Individual Owners
NAME CITY STATE ZIP POSITION % OF OWNERSHIP U.S. CITIZEN
Guan Wang Ames Iowa 50014 OWNER 100.00 Yes
Insurance Company Information
INSURANCE COMPANY
The Hartford
POLICY EFFECTIVE DATE POLICY EXPIRATION DATE
DRAM CANCEL DATE OUTDOOR SERVICE EFFECTIVE
DATE
OUTDOOR SERVICE EXPIRATION
DATE
BOND EFFECTIVE DATE TEMP TRANSFER EFFECTIVE
DATE
TEMP TRANSFER EXPIRATION
DATE
23
To:Mayor & City Council
From:Renee Hall, City Clerk
Date:June 10, 2025
Subject:New 5-Day (June 16-21, 2025 ) Special Class C Retail Alcohol
License with Outdoor Services - Thirsty Pigs, LLC, for 2320
Chamberlain Street
Item No. 5
MEMO
Please see attached documentation for a motion approving new 5 Day (June 16-
21, 2025) for Special Class C Retail Alcohol License with Outdoor Service -
Thirsty Pigs, LLC, 2320 Chamberlain Street, Ames Summertime Series
ATTACHMENT(S):
Thirsty Pigs 5 day.pdf
City Clerk's Office 515.239.5105 main
515.239.5142 fax
515 Clark Ave. P.O. Box 811
Ames, IA 50010
www.CityofAmes.org
24
Page 1 of 2
Applicant
NAME OF LEGAL ENTITY
THIRSTY PIGS LLC
NAME OF BUSINESS(DBA)
thirsty pigs llc
BUSINESS
(515) 203-0773
ADDRESS OF PREMISES
2320 Chamberlain
StreetCampustown
PREMISES SUITE/APT NUMBER CITY
Ames
COUNTY
Story
ZIP
50014
MAILING ADDRESS
po box 91
CITY
madrid
STATE
Iowa
ZIP
50156
Contact Person
NAME
jay kennedy
PHONE
(515) 203-0773
EMAIL
info@thirstypigs.com
License Information
LICENSE NUMBER LICENSE/PERMIT TYPE
Special Class C Retail Alcohol
License
TERM
5 Day
STATUS
Submitted
to Local
Authority
EFFECTIVE DATE EXPIRATION DATE LAST DAY OF BUSINESS
SUB-PERMITS
Special Class C Retail Alcohol License
PRIVILEGES
Outdoor Service 25
Page 2 of 2
Status of Business
BUSINESS TYPE
Limited Liability Company
Ownership
Individual Owners
NAME CITY STATE ZIP POSITION % OF OWNERSHIP U.S. CITIZEN
Jay Kennedy madrid Iowa 50156 owner 100.00 Yes
Insurance Company Information
INSURANCE COMPANY
Founders Insurance Company
POLICY EFFECTIVE DATE
June 16, 2025
POLICY EXPIRATION DATE
June 21, 2025
DRAM CANCEL DATE OUTDOOR SERVICE EFFECTIVE
DATE
OUTDOOR SERVICE EXPIRATION
DATE
BOND EFFECTIVE DATE TEMP TRANSFER EFFECTIVE
DATE
TEMP TRANSFER EXPIRATION
DATE
26
To:Mayor & City Council
From:Renee Hall, City Clerk
Date:June 10, 2025
Subject:New 5-Day (June 26-30, 2025) Special Class C Retail Alcohol License
with Outdoor Services - Apres Bar, 1930 East 13th Street
Item No. 6
MEMO
Please see attached documentation for a motion approving new 5 Day (June 26-
30, 2025) for Special Class C Retail Alcohol License with Outdoor Service -
Apres Bar, 1930 East 13th St.
ATTACHMENT(S):
Apres Bar 5 Day.pdf
City Clerk's Office 515.239.5105 main
515.239.5142 fax
515 Clark Ave. P.O. Box 811
Ames, IA 50010
www.CityofAmes.org
27
Page 1 of 2
Applicant
NAME OF LEGAL ENTITY
APRES BAR CO LLC
NAME OF BUSINESS(DBA)
Apres Bar Co
BUSINESS
(515) 789-0044
ADDRESS OF PREMISES
1930 East 13th Street
PREMISES SUITE/APT NUMBER CITY
Ames
COUNTY
Story
ZIP
50010
MAILING ADDRESS
3610 Holcomb AvenueBeaverdale
CITY
Des Moines
STATE
Iowa
ZIP
50310
Contact Person
NAME
Jillian Harrington
PHONE
(515) 789-0044
EMAIL
admin@apresbarco.com
License Information
LICENSE NUMBER LICENSE/PERMIT TYPE
Special Class C Retail Alcohol
License
TERM
5 Day
STATUS
Submitted
to Local
Authority
EFFECTIVE DATE EXPIRATION DATE LAST DAY OF BUSINESS
SUB-PERMITS
Special Class C Retail Alcohol License
PRIVILEGES
Outdoor Service
28
Page 2 of 2
Status of Business
BUSINESS TYPE
Limited Liability Company
Ownership
Individual Owners
NAME CITY STATE ZIP POSITION % OF OWNERSHIP U.S. CITIZEN
Jillian Harrington Des Moines Iowa 50310 Owner 100.00 Yes
Insurance Company Information
INSURANCE COMPANY
Illinois Casualty Co
POLICY EFFECTIVE DATE
Aug 1, 2024
POLICY EXPIRATION DATE
Aug 1, 2025
DRAM CANCEL DATE OUTDOOR SERVICE EFFECTIVE
DATE
OUTDOOR SERVICE EXPIRATION
DATE
BOND EFFECTIVE DATE TEMP TRANSFER EFFECTIVE
DATE
TEMP TRANSFER EXPIRATION
DATE
29
To:Mayor John Haila and Ames City Council Members
From:Lieutenant Tom Shelton, Ames Police Department
Date:June 10, 2025
Subject:Beer Permits & Liquor License Renewal
Item No. 7
MEMO
The following licenses are eligible for renewal:
a. Iowa State @ Fisher Theater Class C Retail Alcohol License
b. Iowa State @ Scheman Building Class C Retail Alcohol License
c. Texas Roadhouse, 519 S Duff Ave Class C Retail Alcohol License
d. Courtyard by Marriott, 311 S. 17th St Class C Retail Alcohol License
e. Morning Bell Coffee Roasters, 111 Main St Class C Retail Alcohol License
f. Main 3326 LW (Board & Brush) 3326 Lincoln Way Special Class C Retail
Alcohol License
g. Jethro’s BBQ, 1301 Buckeye Ave Class C Retail Alcohol License
h. 313 Bar, 115 5th Street, Class C Retail Alcohol License
A review of police records for the past 12 months found no liquor law
violations for Iowa State/Fischer, Iowa State/Scheman, Texas Roadhouse,
Courtyard by Marriott, Morning Bell Coffee, Main 3326 LW (Board & Brush).
The Ames Police Department recommends the license renewal for these
businesses.
Jethro's BBQ
A review of police records for the past 12 months found that Jethro’s BBQ was
issued one citation for serving an underage person during a compliance check
on 5/1/2025. According to the report, the officer cited an employee for serving an
alcoholic drink to a 20-year-old who used her current identification showing her to
be 20. The employee admitted to not checking the ID.
As the violation occurred very recently, Jethro's has not yet been re-checked.
Staff from Jethro's has not attended either of the last two bar meetings in
February and May. Arrangements will be made to ensure Jethro’s staff attends
the next bar meeting/ID training, which the Police Department is hosting in fall
2025. At this time, the Police Department recommends the license renewal
for the above business. If there are further violations of serving underage,
the Police Department will bring that information to Council for possible
City Clerk's Office 515.239.5105 main
515.239.5142 fax
515 Clark Ave. P.O. Box 811
Ames, IA 50010
www.CityofAmes.org
30
action.
313 Bar
A review of police records for 313 Bar shows that on 5/12/2024 the Police
Department issued a citation for on premises and noted there was no one
checking IDs at the door.
On 11/10/2024 the Police Department investigated an over-occupancy
complaint. The occupancy of the bar is 120 people and officers noted there were
approximately 150 people in the bar. The owner removed 30 people.
On 1/26/2025 officers responded to the bar and found one individual underage
(17 years old) on premises. Officers located a fake ID. On 2/21/2025, officers met
with the owner to issue a citation for allowing underage on premises.
The Police Department also investigated another over-occupancy complaint and
sent the information on to the Fire Inspector for a potential citation.
Within this last year, officers have responded to four general assaults or fights in
progress calls. Records indicate the owner attended a Quarterly Bar meeting in
April 2024.
While the Police Department has some reservations, the establishment has
done a better job since the first of the year after meeting with the owner
several times. The owner has also changed some staff in an effort to better
manage the establishment. At this time, the Police Department will
continue to monitor 313 Bar by conducting regular foot patrols, bar checks,
evaluating the use of safeguards, and educating the bar staff through
monthly ID training.
At this time the Police Department would recommend renewal of the
license. If the establishment does not maintain this better performance
since the first of the year, the Police Department will bring that information
to Council for possible action.
City Clerk's Office 515.239.5105 main
515.239.5142 fax
515 Clark Ave. P.O. Box 811
Ames, IA 50010
www.CityofAmes.org
31
ITEM #:8
DATE:06-10-25
DEPT:ADMIN
SUBJECT:REQUESTS FROM OCTAGON ARTS CENTER FOR OCTAGON ART
FESTIVAL ON SEPTEMBER 28, 2025
COUNCIL ACTION FORM
BACKGROUND:
The Octagon Center for the Arts plans to host the Octagon Art Festival in downtown Ames on
Sunday, September 28, 2025. The event is scheduled to begin at 10:00 a.m. and conclude at
4:00 p.m. Booths selling art works, crafts, and food items will be in operation that day.
To facilitate this event, the following items are requested:
1. Closure of the following streets, from 5:00 a.m. to 6:00 p.m.:
a. Main Street, east of Clark (not blocking Wells Fargo Driveway) to just west of Duff
Avenue (allowing traffic to access parking lot behind businesses)
b. Douglas Avenue, 5th Street to Main Street
c. Kellogg Avenue, south of the alley to Main Street
d. Burnett Avenue, south of the alley to Main Street
2. Waiver of costs for electricity during the event (estimated at $10)
3. Approval of a Blanket Temporary Obstruction Permit for the Central Business District
4. Approval of a Blanket Vending License for the duration of the event
5. Waiver of fee for Blanket Vending License ($50)
Insurance coverage for the event has been provided by The Octagon Center for the Arts.
Notification signs will be placed on parking meters on Saturday evening after 6:00 p.m. Since
the event occurs on a Sunday, there is no potential loss of parking meter revenue.
Public Works will provide the necessary barricades for the street closures. A noise
permit will be obtained through the Police Department.
Ames Main Street has been informed of the Art Festival and is in support of it. Additionally,
Octagon staff has contacted affected businesses door-to-door. Signatures confirming the
notification have been obtained from nearly all affected businesses. Fewer businesses are
open in the downtown area on Sundays compared to other days of the week.
ALTERNATIVES:
1. Approve the requests from the Octagon Center for the Arts for the Art Festival on
September 28, 2025, including closure of various streets from 5:00 a.m. to 6:00 p.m.,
blanket Vending License and waiver of fee for Vending Licenses, Blanket Temporary
Obstruction Permit for sidewalks adjacent to closed street, and waiver of costs for
electricity during the event.
32
2. Approve the requests but require payment for the Blanket Vending License and
reimbursement for electricity use.
3. Deny the requests.
CITY MANAGER'S RECOMMENDED ACTION:
This is the 54th year that the Octagon has held the Art Festival. There will be more than
one hundred artists on hand with unique, hand-crafted artwork for sale, live
entertainment, and local food vendors. No admission is charged, and festival
organizers expect 8,000 people to attend. Ames Main Street has expressed its full
support of the event. Therefore, it is the recommendation of the City Manager that the City
Council adopt Alternative #1, as described above.
ATTACHMENT(S):
Octagon festival map May 2025.pdf
Octagon art festival letter to city council 2025.pdf
2025 Special Events Application - Octagon.pdf
Main St Letter of Support for Octagon Arts Festival 2025.pdf
33
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Vinyl Grind Savor
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The Frame Shop 93 16
Edward Jones Investments 94 15
14 13 12 11 10 Kid's Area
9 8 7 6 5 4 3 2 1
Gannon Real Estate
A Stitch in Time
Access to Public
Parking from
Main St.
Renu
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Cook's Emporium
VisionBank
State Farm Insurance
Heroic Hair
Marmalade Moon
Dog Eared Books
Kitchen, Bath & Home
Barricade
Satellite Communication
Clark Ave Clark Ave
Member's 1st Credit Union
US Bank
Life Distilled
Quilting Connection The Loft
Family Martial Arts
Treats on a Leash
London Underground
Cynthia Duff Park Walkway
Chic Beauty Salon
Gilger Designs
Duck Worth Wearing
Morning Bell Coffee Roasters
Homegrown
Whiskey River
Transform Mind, Body, Soul
Café Diem
American Legion
Worldly Goods
Chester's Coins and Gifts
Knittery Nook
Emerhoff's
Ames Christian Supply
Moorman Clothiers
Great Plains Sauce & Dough
Heroic Ink
Avec
H&R Block
The Grove Café
Oasis
Fringe
Tanique
Sportsmen's Lounge
Oak Lane Candle
Angry Irishmen
Ames Tile
Hobby Shop
Little Woods Herbal
Chocolaterie Stam
Ba
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Main St. Magic, Minatures & More
Evert's Flowers Home and Gifts
Downtown Deli
Ames Silversmithing
The Pumpkin Patch Raygun
Lindsey Loo's
Valor & Violet
Skunk River Cycles
Brown's Shoes
Photosynthesis
Nook & Nest
ZW Merchantile
Sheldon Munn (Apts)Ames Chamber of Commerce
Driveway
Barricade Parking Lot
KASI
New York Life
Driveway
His and Hers Beauty Salon
Wells Fargo
Miss Meyer's
Private Parking
Fitness Sports
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The Recipe Potter's
Visiting Angels
NAMI
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No Escape Iowa/British Giflts
Progressive
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The Spice Thai Cuisine
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Sweet Carolines
Della Vita Wine Bar
Tres Teal
Moose on the Loose
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Octagon Center for the Arts • 427 Douglas Ave. Ames, IA 50010 • 515.232.5331 • www.octagonarts.org
May 16, 2025
Mayor and City Council
515 Clark Ave.
Ames, IA 50010
Honorable Mayor and City Council,
On Sunday, September 28, the Octagon Center for the Arts is hosting the 54th Annual Octagon Art Festival in
Downtown Ames along Main Street.
The purpose for the celebration is: An event to showcase the various artists representing the creative talent in
Ames and the Midwest, to celebrate the richness and enjoyment that art provides through visual expression,
highlight the beauty of Ames’ community and people while sharing the wonderful Downtown Ames experience
with visitors from all over Iowa and neighboring states.
The Octagon Arts Festival will officially begin Sunday, September 28 at 10 a.m. and conclude at 4 p.m. Octagon
staff members have already notifying businesses on Main Street about street closures for this festival.
Sunday, September 28: Octagon Art Festival
5 - 6 am: Setup, barricades setup to close streets in downtown
10 am: festival open to public
4 pm: festival closes to public, teardown
6 pm: streets cleared of artists, streets reopen
Following is a list of specific Octagon Arts Festival requests for consideration by the Ames City Council:
Closed Streets
The following street closures are requested to cover from 6 am - 6 pm on September 28. (Please view map)
•Main Street will be closed from just East of Clark (not blocking Wells Fargo driveway) to just West of Duff
Avenue, allowing traffic to access parking lot behind businesses.
•Douglas Avenue will be closed up to 5th Street.
•Kellogg Avenue will be closed up to 5th Street (still allows garbage transportation through alley way)
•Burnett Avenue will be closed just past the Alley (still allows garbage transportation through alley way).
•Barricades are requested for all intersections. Barricades will be staffed at all times after their placement.
Octagon event volunteers will man barricades to facilitate the flow of emergency vehicles if need be.
35
Utilities
•Costs for electricity needed for the Arts Festival are requested to be waived. This involves electricity from City
facilities on Main Street, Douglas Avenue, Kellogg Avenue, and Burnett Avenue, including connection costs.
Blanket Temporary Obstruction Permit
•A temporary obstruction permit is requested for the central business district to allow businesses to be included in
the festival atmosphere and display merchandise in front of the stores, obstructing a portion of the sidewalks.
Artists and vendors will be setting up booths in the streets, allowing enough room down center of street for traffic
of emergency vehicles should they be needed.
Noise Permit
•A noise permit is being requested to allow the playing of music, as well as other entertainment, in the Downtown
Area from 10 a.m. on Sunday, September 28, through 4 p.m. Two entertainment areas will be set up. Main
Entertainment Area near Tom Evans Park. Smaller entertainment area will be located at Main and Douglas, near
Cynthia Duff Walkway.
Food Vending Permit
Approximately ten-twelve food vendors will be offering culinary options to festival visitors. Focal area for the food
vendors will be centered in the Kellogg and Main Street intersection.
•The Octagon is requesting that the food vending fee be waived.
•The Octagon is also requesting about 6-8 picnic tables from Park and Rec to be used near the food vendor area
along Kellogg. Last year these were provided by Parks & Rec and set up a few days before event.
Small Banner display
• The Octagon is again requesting to place approximately 5 or 6 vinyl banners that are 3 ft by 5 ft in size at the
street corner pylons along Main Street intersections. Both the Main Street Cultural District and the Octagon hav e
displayed these banners in past years to promote public events taking place in the Main Street Cultural District.
These banners would be securely installed, with zip ties, at end of August and promptly taken down day after
event.
On behalf of the Octagon Center for the Arts, we appreciate the City of Ames supporting artistic and cultural
experiences such as the Octagon Art Festival. We invite the mayor and city council members to stop by the festival
on Sunday, September 28 from 10 am – 4 pm in downtown Ames.
Much gratitude,
Heather Johnson
Executive Director
Octagon Center for the Arts
427 Douglas Avenue
Ames, IA 50010
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304 Main Street, Ames, IA 50010 | 515.233.3472 | AmesDowntown.org
Ames Main Street advances and promotes Downtown Ames as the heart of the Ames community.
April 24, 2025
Ames City Council
City of Ames
515 Clark Avenue
Ames, IA 50010
Dear Mayor Haila and Members of the Ames City Council,
On behalf of Ames Main Street board of directors, I am pleased to offer our strong support
for the 54th Annual Octagon Art Festival, scheduled for Sunday, September 28, 2025, from
10am to 4pm, in Downtown Ames. We also support the request for street closures along
Main Street and adjacent areas to ensure a safe and successful experience for artists,
vendors, and attendees.
The Octagon Art Festival is one of the premier community events in our city, drawing
approximately 10,000 attendees to the heart of our historic downtown. Featuring visual art by
100 artists, live entertainment, children’s crafts, and local food vendors, the festival offers a
free and family-friendly way to celebrate the arts and engage the community. Beyond its
cultural value, the event serves as a powerful economic driver for downtown businesses.
Many of our businesses report a significant uptick in sales during the event, with some stating
it’s their second highest-grossing day of the year. The Octagon Center also actively
encourages typically closed businesses to open on festival Sunday, further maximizing the
event’s positive impact on our local economy.
Events like the Octagon Art Festival help Downtown Ames fulfill its mission of being a
dynamic destination in Central Iowa by enhancing the vibrancy and visibility of our
community. We appreciate the City’s continued partnership and commitment to supporting
events that contribute to the economic and cultural vitality of Downtown Ames.
Thank you for your time and consideration.
Onward!
Travis Toliver, IOM
Executive Director
43
ITEM #:9
DATE:06-10-25
DEPT:P&H
SUBJECT:ANSLEY SUBDIVISION, THIRD ADDITION FINAL PLAT
COUNCIL ACTION FORM
BACKGROUND:
Ansley Land, LLC, is requesting approval of a Major Subdivision Final Plat and Public
Improvements Agreement for the Ansley Subdivision, Third Addition, which will contain 15
single family residential lots. The Ansley Subdivision is located on the east side of Cedar
Lane, generally south of Cottonwood Road, and on the west side of the Story County Tedesco
Connector Trail (Attachment A).
When all additions are completed, the Ansley Subdivision, a Planned Unit Development, will
contain 122 residential lots and one commercial lot. Of the residential lots, 117 will contain
single-family detached homes and the remaining five will each contain a series of townhomes.
The development will also contain six common greenspaces and two stormwater ponds.
Ansley Subdivision, First Addition was approved and recorded in October 2023. This is a
replat of Outlot 'ZZ' of the First Addition, containing 4.784 acres. Although this final plat is
numbered as the third, it is in fact the second area of the original preliminary plat to be final
platted. A second addition, planned at the end of Aurora Avenue, is still in development.
The Third Addition (Attachment B) has 15 single-family home lots, totaling 3.36 acres, in the
northwestern portion of the Ansley neighborhood. The public right-of-way, to be dedicated, is
0.95 acres. And the outlots that will serve as shared private drives and alleys contain 0.40
acres. Outlot 'YY" of Ansley, the remainder of the development, contains 41.531 acres.
The Third Addition will continue Ansley Avenue north from the First Addition and connect this
street to Cedar Lane. The First Addition has an existing connection to Cedar Lane: Middleton
Road. Future phases of Ansley will include a third connection to Cedar Lane, as well as
connections to Aurora Avenue and stubs to connect through other future development to the
east towards University Boulevard. Drainage of the Third Addition has been accounted for in
the construction of the existing retention pond, constructed with the First Addition.
MASTER PLAN AND REZONING AGREEMENT:
A rezoning with Master Plan was approved on May 10, 2022, which rezoned the property from
Agricultural (A) to Floating Suburban - Residential Low Density (FS-RL) with a Planned Unit
Development Overlay (PUD) (Attachment C). The preliminary plat was approved on November
8, 2022. It included a waiver of the construction of Cedar Lane and utilities south of the
southernmost interior subdivision road, Rothway Lane, that will connect to Cedar Lane through
the development of future phases.
Additionally, the developer returned with a request to waive their requirement to pave the
future extension of Cedar Lane that was agreed upon by the City Council in 2024. A
development agreement for the Cedar Lane paving has not yet been prepared to formalize the
44
City Council's future paving waiver. However, the Cedar Lane paving requirements are
applicable to the 3rd Addition frontage as Cedar Lane is paved in this area.
Per the Master Plan, the Third Addition will include all single-family, detached homes. As the
Ansley Subdivision is within a PUD, certain deviations from zoning standards are allowed.
Notably, the PUD includes provisions for shared private drives and alleys. Private streets and
alleys are permitted if they are designed and constructed to meet Iowa Statewide Urban
Design and Specifications (SUDAS) standards and the City's supplemental design standard
requirements regarding pavement profile, base, and drainage. A certificate from a professional
engineer verifying the private streets and alleys meet these requirements is required after
construction. Private streets and alleys also require a legally binding instrument establishing
responsibilities for maintenance, upkeep, and snow removal and a permanent easement for
shared access and emergency vehicle access. An easement establishing access rights and
maintenance provisions has been submitted.
The developer initially planned to split the subdivision into 11 phases (Attachment D). This
Third Addition, however, is the second part of the planned first phase. Platting of additions can
occur in smaller portions than the overall phasing boundary of the PUD, if approved by City
Council.
Rezoning Agreement:
A Rezoning Agreement executed at the time of the rezoning in May 2022 requires the
developer to "assume all financial responsibility for road improvements to Cedar Lane",
including offsite improvements to the frontage between the north and south areas of the site.
This includes the extension of Cedar Lane to the southernmost Ansley street, Rothway Road,
and the construction of sidewalk along the east side of the Cedar Lane from Rothway Road
north to the northernmost street connection, Ansley Avenue.
The developer is responsible for constructing sidewalk in front of several properties that are
not a part of Ansley, both to the north and to the south of Middleton. Although the City could
require this infill of sidewalk at anytime with the platting, it is not part of 3rd Addition at this
time. The developer intends to meet this obligation to install sidewalk along Cedar Lane
between Middleton and Ansley when it can be completed with other sidewalks installations to
make a complete connection.
The approved 2022 Rezoning Agreement requires the City and the developer to enter
into a "Subdivision Developer Agreement" to "memorialize the City's requirements
related to public improvements and timing." The subdivision agreement has not yet
been executed. This agreement will elaborate on when the sidewalk along Cedar Lane in
front of the properties outside of Ansley will be constructed. When homes on the lots at the
corners of Cedar Lane and Middleton Road (First Addition) and Cedar Lane and Ansley
Avenue (Third Addition) are built, the sidewalks will be installed on Cedar Lane and on the
relevant side streets as is typical for sidewalk construction in Ames.
At the north end of Ansley, the sidewalk would stop at the property line of an outlot for
Suncrest Subdivision to the north of Ansley. The Suncrest outlot frontage, roughly 114 feet,
does not have sidewalk; the sidewalk along the east side of Cedar Lane begins again next to
the single-family lot to the north of the outlot. The Suncrest Subdivision did not include the
construction of the sidewalk with the outlot and there is a gap that will need to eventually be
45
infilled to connect Ansley with development to the north.
Staff supports approval of the 3rd Addition at this time with the understanding that the
subdivision development agreement will be completed this year and include the
sidewalk schedule and the Cedar Lane paving waiver.
PUBLIC IMPROVEMENTS AGREEMENT:
The water main has been installed for the Third Addition. Two typical agreements have been
prepared for Council approval with the Final Plat:
1. A Public Improvements Agreement for the remaining improvements
2. An Agreement for deferral of Sidewalks and Street Trees.
The Public Improvements Agreement identifies the need for financial security for the
completion of certain improvements and utilities related to the proposed plat. Private
improvements are not included within either of the agreements. Financial security has been
submitted to the City in the amount of $471,909.50, which covers the cost of the remaining
improvements, in the event the developer does not install the required improvements. The
form of the security (cash) is acceptable.
Sidewalks and street trees must be installed prior to the issuance of a Certificate of
Occupancy for an individual lot. Within three years after final plat approval, however, all
sidewalks within the addition must be installed. Financial security can be reduced by the City
Council as the required infrastructure is installed, inspected, and accepted by the City. This
agreement only addresses sidewalk for lots within the 3rd Addition.
ALTERNATIVES:
1. Approve the Final Plat of the Ansley Subdivision, Third Addition, based upon the findings
that the Final Plat conforms to the relevant and applicable design standards, ordinances,
policies, and plans, and accept the Public Improvements Agreement.
2. Delay approval of the 3rd Addition to address Cedar Lane sidewalk construction between
Middleton and Ansley with the 3rd Addition public improvement requirements.
3. Deny the Final Plat of the Ansley Subdivision, Third Addition, by finding that the
development creates a burden on existing public improvements or creates a need for
new public improvements that have not yet been installed.
4. Refer this request back to staff or the applicant for additional information.
CITY MANAGER'S RECOMMENDED ACTION:
After reviewing the proposed Final Plat of the Ansley Subdivision, Third Addition, staff
finds that it complies with all relevant and applicable design and improvement
standards of the Subdivision Regulations and to other adopted City plans, ordinances,
and standards.
46
The Cedar Lane sidewalk construction can be delayed as desired by the applicant as an
infill sidewalk component when other Ansley sidewalks are constructed. A
subdivision development agreement for sidewalks and Cedar Lane paving waiver will
be prepared later this year and formally address the requirement. Therefore, it is the
recommendation of the City Manager that the City Council approve Alternative #1, as
described above.
ATTACHMENT(S):
Attachment A - Location Map.pdf
Attachment B - Final Plat.PDF
Attachment C - Master Plan.pdf
Attachment D - Phasing Plan.pdf
Attachment E - Applicable Law.pdf
47
ANSLEYAVE
CEDAR LN
MIDDLETON RD
AURORA AVE
COYOTE DR
UNIVERSITY BLVD
Ansley SubdivisionThird AdditionCedar Lane Legend
AnsleyAnsley Additions
First (Existing)
Second (Proposed)
Third (Current Consideration)0 400 800200Feet ¯
City Limits
Attachm ent ALocation Map
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Attachment C
Ansley PUD Master Plan
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Attachment D
Ansley Phasing Plan
53
Attachment E
Applicable Laws & Policies Pertaining to Final Plat
Approval
Adopted laws and policies applicable to this case file include, but are not limited to, the following:
Code of Iowa, Chapter 254.8 states in part:
1. A proposed subdivision plat lying within the jurisdiction of a governing body shall be
submitted to that governing body for review and approval prior to recording. Governing bodies
shall apply reasonable standards and conditions in accordance with applicable statutes and
ordinances for the review and approval of subdivisions. The governing body, within sixty days
of application for final approval of the subdivision plat, shall determine whether the
subdivision conforms to its comprehensive plan and shall give consideration to the possible
burden on public improvements and to a balance of interests between the proprietor, future
purchasers, and the public interest in the subdivision when reviewing the proposed
subdivision and when requiring the installation of public improvements in conjunction with
approval of a subdivision. The governing body shall not issue final approval of a subdivision
plat unless the subdivision plat conforms to sections 354.6, 354.11, and 355.8.
Ames Municipal Code, Section 23.303(3) states as follows:
(3) City Council Action on Final Plat for Minor Subdivision:
(a) All proposed subdivision plats shall be submitted to the City Council for review and approval
in accordance with Section 354.8 of the Iowa Code, as amended or superseded. Upon
receipt of any Final Plat forwarded to it for review and approval, the City Council shall
examine the Application Form, the Final Plat, any comments, recommendations or reports
examined or made by the Department of Planning and Housing, and such other information
as it deems necessary or reasonable to consider.
(b) Based upon such examination, the City Council shall ascertain whether the Final Plat
conforms to relevant and applicable design and improvement standards in these
Regulations, to other City ordinances and standards, to the City's Land Use Policy Plan and
to the City's other duly adopted plans. If the City Council determines that the proposed
subdivision will require the installation or upgrade of any public improvements to provide
adequate facilities and services to any lot in the proposed subdivision or to maintain
adequate facilities and services to any other lot, parcel or tract, the City Council shall deny
the Application for Final Plat Approval of a Minor Subdivision and require the Applicant to file
a Preliminary Plat for Major Subdivision.
54
ITEM #:10
DATE:06-10-25
DEPT:ADMIN
SUBJECT:APPROVAL OF THE AMES REGIONAL ECONOMIC ALLIANCE FY 2025/26
AGREEMENT
COUNCIL ACTION FORM
BACKGROUND:
The City’s 2025/26 adopted budget includes funds for the Ames Regional Economic Alliance
to conduct economic development activities on behalf of the City. This agreement provides
$175,000 to the Ames Alliance in exchange for two main services: 1) $115,000 of this amount
purchases business recruitment and marketing services, and 2) the remaining $60,000
continues funding the services of the City Business Development Coordinator, who provides
guidance to prospective businesses and developers as they navigate the City's development
process.
It should be emphasized that a new responsibility has been added in Section II A.6. in
the attached agreement which calls for the Ames Alliance to work with developers to
encourage the construction of workforce housing in Ames and look for opportunities to
take advantage of grants, rebates, tax credits, etc. to make building workforce housing
in Ames more attractive to developers.
Additionally, an item included in Section II B.3 of the current agreement which
specifically focused on encouraging minority-owned business development has been
removed due to the new State of Iowa anti-DEI legislation.
This contract does not include funding designated for economic development awarded
through the outside grant funding process. Through that process, the City Council has
appropriated an additional $15,000 in FY 2025/26 to the Ames Alliance for workforce
development.
ALTERNATIVES:
1. Approve the attached agreement with the Ames Regional Economic Alliance for FY
2025/26.
2. Approve an agreement with the Ames Regional Economic Alliance for FY 2025/26 with
modifications.
3. Do not approve an agreement with the Ames Regional Economic Alliance for FY
2025/26.
CITY MANAGER'S RECOMMENDED ACTION:
The City Council has allocated funds in the FY 2025/26 City Budget for economic
development activities. Historically the City has contracted with the Ames Alliance to
conduct these activities. Therefore, it is the recommendation of the City Manager that the
City Council adopt Alternative No. 1, thereby approving the attached Ames Regional Economic
55
Alliance agreement for FY 2025/26.
ATTACHMENT(S):
Alliance Contract FY25.26.pdf
56
CONTRACT FOR ECONOMIC DEVELOPMENT SERVICES
THIS AGREEMENT, made and entered into the 1st day of July, 2025, by and between the
CITY OF AMES, IOWA, a municipal corporation organized and existing pursuant to the laws of the
State of Iowa (hereinafter called "City") and the Ames Regional Economic Alliance (hereinafter called
the Alliance);
WITNESSETH THAT:
WHEREAS, the City of Ames desires to purchase certain services from said organization in lieu
of hiring additional permanent staff and expending additional City funds to accomplish these services;
NOW, THEREFORE, the parties hereto have agreed and do agree as follows:
I
PURPOSE
The purpose of this Agreement is to procure for the City and its citizens certain economic
development-related services as hereinafter described and set out; to establish the methods, procedures,
terms and conditions governing payment by the City of Ames for such services; and, to establish other
duties, responsibilities, terms and conditions mutually undertaken and agreed to by the parties hereto in
consideration of the services to be performed and monies paid.
II
SCOPE OF SERVICES
A. In consideration for the payment of $115,000 in accordance with Section III, the Alliance shall
provide the following economic development-related services to the City of Ames and its citizens during
the term of this agreement:
1. The Alliance will serve as the lead contact for business representatives hoping to locate in Ames
or to expand in our community. In this capacity the President of the Alliance will respond to
information requests, coordinate the completion and submittal of state and local incentive
applications, and show available industrial and commercial sites to prospects.
2. The Alliance will visit annually with all major companies to identify challenges and opportunities
facing Ames businesses.
3. The Alliance will serve as the primary marketing entity for business recruitment to highlight
Ames.
4. The Alliance will deploy an aggressive marketing campaign that will focus on targeted industries
such as ag-biotechnology and advanced manufacturing businesses that do not overtax our
infrastructure.
5. The Alliance will invest in significantly revising its marketing materials including website,
brochures, and proposal packets to better reflect the image of Ames as a great place to do
business.
6. The Alliance will work with developers to encourage the construction of workforce housing in
Ames as well as look for opportunities to take advantage of grants, rebates, tax credits, etc. to
make building workforce housing in Ames more attractive to developers.
57
B. In consideration for the payment of $60,000 in accordance with Section III, the Alliance shall
provide the following economic development marketing and liaison services related to the City of Ames
and its citizens during the term of this agreement by maintaining a jointly funded Business Development
& Marketing position to carry out the following duties and tasks:
1. Focus on the development of “small” or new businesses start-ups in the retail, commercial, and
industrial sectors by: a) assisting with the recruitment and/or expansion of these types of
businesses in the community; b) assisting entrepreneurs as they navigate through the various City,
State, and Federal approval processes; and c) assisting entrepreneurs in obtaining the services
available through the Small Business Development Center.
2. Serve as the Economic Development Liaison for the City of Ames. This position will provide
assistance and guidance on project requirements as developers and clients move through the
City’s approval process. The position will ensure all required steps are completed, advocate for
the process, and advise on the rationale behind the requirements. The Liaison will have regular
communication with the City Manager on project progress.
3. Provide input on communication pieces that will highlight the efforts of the Alliance and the City
of Ames related to the positive developments in the community where the City and/or the
Alliance has played an integral role.
4. Implement an aggressive marketing plan focused on targeted industries that dovetail with the
competencies of Iowa State University related to food and nutrition technology, plant
biotechnology, information technology, and animal science. These efforts should not be limited to
the aforementioned, as the Alliance service territory includes site options for advanced
manufacturing and distribution facilities.
5. Maintain frequent communication with stakeholders such as the Iowa Department of Economic
Development, Alliant Energy, Iowa State University, and partners of the Ames-Des Moines
Corridor.
6. Maintain a current list of active projects via the Alliance’s internal project tracking system.
7. Maintain a current list of consultants and site selectors, for periodic mailings and contacts in
various markets, so that the Alliance has a fresh list to choose from when visiting various
locations around the U.S.
8. Review and analyze potential recipients of assistance from various economic development
incentive offering entities.
9. Assist other Alliance staff in responding to inquiries and working with economic development
prospects, consultants, and supplier contacts, as needed.
10. Provide input into the overall plan of the Alliance and assist in its implementation where
appropriate.
11. Provide an Ames customized Business Retention & Expansion (BRE) report to the City on an
annual basis both electronically and in paper form which highlights the overall health of various
employers.
12. Provide a customized digital “Quarterly Economic Report” on Ames to the City Manager that
highlights key economic indicators.
13. The position will be supervised by the President and CEO of the Alliance with performance
feedback provided by the Ames City Manager.
58
III
METHOD OF PAYMENT
A. All payments to be made by the City of Ames pursuant to Section II.A of this Agreement shall
be reimbursement for actual costs incurred by the Alliance in providing services required by Section II.A
above. Payments made by the City of Ames pursuant to Section II.B of this Agreement shall be made in
advance of services provide per terms in section III B of this Agreement.
B. The City will disburse payments twice annually on requisitions of the Alliance in January and
July of each year. Requisitions for services pursuant to Section II.A will be on a reimbursement basis and
reflect cost for delivery of services for the prior six months. Requisitions for services pursuant to Section
II.B will be one-half ($30,000) of the City’s annual contribution for the jointly funded position and paid
in advance. If the jointly held position is vacant for more than 30 days, the Alliance will provide the City
with a pro-rata refund for the payment made in advance.
Requisitions for disbursement shall be made in such form and in accordance with such procedures as the
Director of Finance for the City shall prescribe. Said form shall include, but not be limited to, an
itemization of the nature and amount of costs for which reimbursement is requested, and must be filled
out completely.
C. The maximum total amount payable by the City of Ames under this agreement is $175,000 as
detailed in the SCOPE OF SERVICES (Section II of this contract), and no greater amount shall be paid.
IV
FINANCIAL ACCOUNTING AND ADMINISTRATION
A. All monies disbursed under this Agreement shall be accounted for by the accrual method of
accounting.
B. Monies disbursed to the Alliance by the City will be deposited by the Alliance in an account
under the Alliance’s name, with a bank located in Story County, Iowa. All checks drawn on the said
account shall bear a memorandum line on which the drawer shall note the nature of the costs for which
the check is drawn in payment, and the program(s) of service.
C. All costs for which reimbursement is claimed shall be supported by documentation evidencing
in proper detail the nature and propriety of the charges. All checks or other accounting documents
pertaining in whole or in part to this Agreement shall be clearly identified as such and readily accessible
for examination and audit by the City or its authorized representative.
D. All records shall be maintained in accordance with procedures and requirements as established
by the City Finance Director, and the City Finance Director may, prior to any disbursement under this
Agreement, conduct a pre-audit of record keeping and financial accounting procedures of the Alliance for
the purpose of determining changes and modifications necessary with respect to accounting for funds
made available hereunder. All records and documents required by this Agreement shall be maintained for
a period of three (3) years following final disbursement by the City.
E. At such time and in such form as the City may require, there shall be furnished to the City such
statements, records, reports, data, and information as the City may require with respect to the use made of
monies disbursed hereunder.
F. At any time during normal business hours, and as often as the City may deem necessary, there
shall be made available to the City for examination all records with respect to all matters covered by this
Agreement and the Alliance will permit the City to audit, examine, and make excerpts or transcripts from
such records.
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V
REPRESENTATION ON THE BOARD OF DIRECTORS
It is agreed that the City of Ames will be guaranteed three representatives on the Alliance Board
of Directors (two City Council members appointed by the Mayor and the City Manager). Furthermore, the
City Manager will be guaranteed membership on the Executive Committee of the Board of Directors.
VI
SUMMARY REPORT
The Alliance further agrees to provide the City of Ames a written report no later than
June 15, 2026, summarizing the accomplishments of the activities promised in Section II.
VII
DURATION
This Agreement shall be in full force and effect from and after July 1, 2025, until June 30, 2026.
VIII
DISCRIMINATION PROHIBITED
In accordance with Chapter 14 of the Municipal Code, no person shall, on the grounds of age,
race, color, creed, religion, national origin, disability, sexual orientation, or sex be excluded from
participation in, be denied the benefits of, or be subjected to discrimination under any program or activity
funded in whole or in part with funds made available under this Agreement.
IN WITNESS WHEREOF the parties hereto have, by their authorized representatives, set their
hand and seal as of the date first above written.
CITY OF AMES, IOWA ATTEST:
BY_______________________________ _________________________________
John A. Haila, Mayor Renee Hall, City Clerk
AMES REGIONAL ECONOMIC ALLIANCE
BY______________________________
Daniel A. Culhane, President/CEO
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ITEM #:11
DATE:06-10-25
DEPT:PW
SUBJECT:PROFESSIONAL SERVICES AGREEMENT WITH OLSSON, INC. FOR
TRAFFIC SYSTEMS MANAGEMENT AND OPERATIONS PLAN
COUNCIL ACTION FORM
BACKGROUND:
As the City of Ames continues to build out its new traffic fiber network, the Ames Area
Metropolitan Planning Organization (AAMPO) is initiating the development of its first formal
Traffic Systems Management and Operations (TSMO) Plan.
The TSMO plan is a strategic approach to optimizing the performance of the existing
transportation network through enhanced operational practices, rather than through
infrastructure expansion. Common strategies include traffic signal coordination and
timing improvements, incident and special event management, traveler information
systems, and real-time data sharing.
Intelligent Transportation Systems (ITS) refer to the technology and communication
infrastructure that enables these strategies to function effectively—such as traffic
sensors, cameras, fiber optic networks, and transportation management software.
Together, the TSMO Plan and ITS architecture aim to improve the efficiency, safety, and
reliability of the regional transportation system by leveraging operational strategies and
technology integration.
The project will culminate in the creation of a TSMO Plan that will:
Inventory existing ITS infrastructure and architecture
Guide long-term traffic operational strategies and priorities
Support future ITS investment decisions
Provide a framework for inter-agency coordination and system maintenance
This project is included in the AAMPO's Federal Fiscal Year (FFY) 2026 Transportation
Planning Work Program (TPWP) and the City of Ames’ 2024-2029 Capital Improvements
Program (CIP). A total of $150,000 is budgeted, with $120,000 from federal MPO
planning funds and $30,000 as a local match from the City of Ames Road Use Tax Fund.
The project is anticipated to be completed by the end of May 2026.
CONSULTANT SELECTION:
Consistent with federal and state procurement regulations governing the use of federal
planning funds, AAMPO issued a Request for Proposals (RFP) on March 3, 2025. Per federal
requirements, the RFP did not request fee information to ensure a qualifications-based
selection process. Proposals were evaluated by a selection team composed of AAMPO and
City of Ames staff using the following weighted criteria:
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RFP Scoring Criteria:Points
Project Understanding
& Approach:50
Project Team & Key
Personnel:20
Previous Experience:20
Understanding of the
AAMPO:5
Project Management &
Schedule:5
Proposals were due on March 31, 2025, and four were received. The scores, using the
aforementioned weighted criteria, were as follows:
Rank Firm(s)Score
1 Olsson (Prime), Bolton & Menk 93
2 Strand Associates 90
T3 HR Green (Prime), Tenkniam 78
T3 JEO Consulting 78
Given the above rankings, staff negotiated a contract (see Attachment A ) with the
highest ranked firm, Olsson, Inc. of Des Moines, Iowa.
PROJECT SCOPE:
Under the agreement, the consultant will lead the development of the AAMPO’s TSMO Plan
and Regional ITS Architecture Document, structured around the eight key components
outlined in the RFP:
1. Introduction – Define the purpose and importance of TSMO in the Ames region and
identify relevant regional stakeholders.
2. Existing Conditions & ITS Architecture – Document the current state of the
transportation network, including ITS infrastructure (e.g., fiber, traffic signals, field
devices), current signal operations, and congestion patterns using existing models and
data.
3. Needs Assessment – Identify system needs and gaps in infrastructure, technology, and
operations based on data analysis and stakeholder feedback.
4. Strategic Goals & Objectives – Establish a vision, goals, and measurable objectives
aligned with regional priorities and national best practices.
5. Operations & Implementation Plan – Provide a detailed roadmap for implementing
TSMO strategies, including operational procedures, stakeholder roles, inter-agency
coordination, performance metrics, timelines, and resource needs.
6. Maintenance Plan – Outline strategies and cost considerations for long-term ITS and
TSMO system maintenance. This will be delivered as a stand-alone internal-facing
document.
7. Emerging Technology & Trends – Highlight relevant national and regional trends,
including opportunities for integrating new technologies such as connected vehicle
infrastructure.
8. Risk Mitigation & Limitations – Identify potential barriers (e.g., funding, institutional, or
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technical) and propose mitigation strategies.
The final deliverables will include the main document, a separate internal-facing maintenance
plan, and all supporting source files. The consultant will also deliver presentations to
stakeholder groups and the AAMPO committees at key milestones throughout the plan’s
development.
ALTERNATIVES:
1. Approve the professional services agreement with Olsson, Inc. of Des Moines, Iowa for
the creation of a Traffic Systems Management and Operations (TSMO) Plan in an
amount not to exceed $149,950.
2. Direct staff to negotiate an agreement with another firm.
CITY MANAGER'S RECOMMENDED ACTION:
Based on staff's evaluation of proposals, Olsson, Inc. is the most qualified firm to lead
the creation of the AAMPO's first TSMO Plan. The AAMPO Transportation Policy
Committee also unanimously recommended approval of this agreement on May 27,
2025. Therefore, it is the recommendation of the City Manager that City Council adopt
Alternative No. 1, as described above.
ATTACHMENT(S):
Attachment A - TSMO Plan PSA
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May 20, 2025
SCOPE OF WORK - AGREEMENT FOR PROFESSIONAL SERVICES
Traffic Systems Management and Operations (TSMO) and Regional Intelligent Transportation
Systems (ITS) Architecture Document
City of Ames, Iowa
The City of Ames (“Client”) requests Olsson, Inc. (“Olsson”) to perform the services described
herein pursuant to the terms of this Letter Agreement for Professional Services, Olsson’s General
Provisions and any exhibits attached hereto (all documents constitute and are referred to herein
as the “Agreement”) for the Project.
Olsson has acquainted itself with the information provided by Client relative to the Project and
based upon such information offers to provide the services described below for the Project. Client
warrants that it is either the legal owner of the property to be improved by this Project or that Client
is acting as the duly authorized agent of the legal owner of such property. Client acknowledges
that it has reviewed the General Provisions and any exhibits attached hereto, which are expressly
made a part of and incorporated into the Agreement by this reference. In the event of any conflict
or inconsistency between this Letter Agreement, and the General Provisions regarding the
services to be performed by Olsson, the terms of the General Provisions shall take precedence.
This exhibit is hereby attached to and made a part of the Letter Agreement for Professional
Services dated June 10, 2025, between the City of Ames (“Client”) and Olsson, Inc. (“Olsson”)
providing for professional services. Olsson’s Scope of Services for the Agreement is indicated
below.
Olsson shall provide the following services (“Scope of Services”) to Client for the following Phases
listed below.
Project Description: The purpose of this project is to develop a Ames Area MPO (AAMPO)
Transportation Systems Management and Operations (TSMO) program document. The
project will document the TSMO program framework and help structure and advance TSMO
within the organization.
Phase 100: Project Management
Olsson will coordinate and report all project activities to the Client throughout the project. This
will be managed and communicated through a kickoff meeting with all project team members.
Regular project meetings will be held to review progress and will include an agenda and status
report and will be followed by meeting minutes. The progress reports will include project status,
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schedule, and budget, as well as action items and any technical or other issues to be
discussed or resolved. Monthly invoices will include progress reporting in a bullet point list of
work performed to satisfy AAMPO federal reimbursement requirements.
This phase will consist of general project management, administrative and accounting activities,
oversight, and coordination.
Assumptions:
· One kickoff meeting
· Eighteen (18) project management meetings (bi-weekly)
· All project management meetings will be held virtually
Deliverables:
· Meeting agenda, status reports, and minutes
· Draft and final deliverables will be provided with at least five (5) business days of notice
for client review and approval.
· A SharePoint site or similar platform for collaboration
Phase 200: Stakeholder Engagement
This phase will include all stakeholder engagement, including a specific stakeholder engagement session,
production of outreach pieces, and a stakeholder engagement report. The stakeholder engagement
portion of the project will occur within relevant project phases to gather insights into current conditions and
future needs. Stakeholder input will be analyzed and incorporated into the final documents.
2.1 Project Fact Sheets
Up to four (4) project fact sheets will be created for use in stakeholder meetings, on the AAMPO
website and to be shared in conjunction with the project newsletter(s).
Deliverables:
· Up to four (4) draft and final project fact sheets, provided in PDF format
2.2 Stakeholder Outreach Meeting and Interviews
This task includes a stakeholder metrics report as well as one combined report for the in-person
stakeholder workshops. Other project meetings outside of what is listed in Phases 100 and 200
are listed in Phases 300 and 400.
Assumptions:
· Attendance for up to four individuals to attend one half-day in-person stakeholder
workshop in Ames, likely to align with an existing Multi-Disciplinary Safety Team (MDST)
meeting.
· Attendance for two in-person individuals and/or two (additional) virtual individuals to
attend one stakeholder workshop in Ames, likely to align with an existing AAMPO
Technical Committee meeting, up to three hours.
· Up to five (5) virtual interviews up to 60-minutes each to capture additional input, outside
of the MDST.
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Deliverables:
· Stakeholder outreach meeting presentation
· Draft and Final stakeholder outreach meeting summary and metrics report
2.3 Project Newsletter
This task will create up to two (2) electronic project newsletters to be distributed at the discretion
of the AAMPO project manager.
Assumptions:
· Newsletters will be distributed through the existing AAMPO outreach process.
Deliverables:
· Up to two (2) draft and final project virtual newsletters to be distributed at strategic project
milestones.
Phase 300: Data Gathering and Analysis
3.1 Needs Assessment
The evaluation of existing conditions will serve as the foundation for the needs assessment. This will be
combined with insights gathered through the stakeholder engagement process, which will provide
valuable perspectives on their experiences and expectations. Together, this information will help identify
and prioritize overarching and specific needs to enhance traffic management and operations in the
region through the TSMO and ITS program. We will identify specific gaps by evaluating the current state
of physical infrastructure, technologies, and operational strategies.
Assumptions:
· AAMPO will provide access to all needed information for analysis.
Deliverables:
· Needs assessment report
3.2 Existing Conditions & ITS Architecture
Olsson will assess the current state of the transportation system, encompassing vehicular, pedestrian,
and bicycle traffic, along with transit. This evaluation will pinpoint key areas of congestion, safety
concerns, and opportunities for operational improvement. Information will be gathered from various
sources, including existing plans, documents, and recently completed studies.
Subtasks:
· Traffic conditions: Assess current traffic patterns, areas of congestion, and inefficiencies using
existing traffic models and transportation plans, by others.
· ITS & TSMO inventory and architecture: Document the current ITS field inventory (fiber, signals,
PTZ cameras, and other field devices) and coordinate with the city to include as part of the city’s
GIS database.
· Institutional (inter-agency operational dynamics): Review existing plans that outline each agency’s
mission, goals, organizational structure, and operational framework.
· Stakeholder Input: Conduct stakeholder engagement to gather insights into current conditions and
future needs.
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Assumptions:
· AAMPO will provide or indicate the location of relevant information and coordinate interactions with
other divisions as needed.
· Data collected by any parallel projects will be shared with all other project staff.
Deliverables:
· Summarized materials included in the TSMO plan
3.3 Emerging Technology & Trends
Olsson will synthesize and curate the latest trends and anticipated transportation technology
developments specifically for the AAMPO region.
Subtasks:
· Best practices and lessons-learned: Focus on planning for the integration of emerging
technologies.
· New technologies and strategies: Provide insights from the Federal Highway Administration’s
extensive TSMO resources and scan for information and best practices implemented through
regional TSMO efforts across the country.
Assumptions:
· Technology-related recommendations will focus on what technologies to invest in, when, and how
to invest.
Deliverables:
· Emerging technology and trends memorandum
3.4 Risk Mitigation and Limitations
This task will focus on identifying risks, limitations, and potential mitigations for ITS and TSMO strategies.
The approach involves developing a comprehensive risk register, where risks will be categorized by their
probability of occurrence and potential impact.
Subtasks:
· Risk and limitation identification: Identify potential risks and limitations of ITS technology and
TSMO strategies.
Mitigation strategies: Develop mitigation strategies to be incorporated into implementation actions.
Assumptions:
· Risks will be categorized by their probability of occurrence and potential impact.
Deliverables:
· Risk mitigation and limitations memorandum
Phase 400: ITS Architecture and TSMO Document
4.1 Strategic Goals and Objectives
Strategic goals and objectives serve as the overarching compass for the TSMO program, aligning all
stakeholders on the program’s direction. These goals and objectives will guide efforts to improve traffic
management and operations in the region.
Subtasks:
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· Define desired outcomes: Establish goals and objectives based on information gathered during
Phase 300.
· Include the case for TSMO: Identify current challenges and anticipated future conditions, including
mobility, congestion, and safety challenges.
Assumptions:
· Goals and objectives will be comprehensive, realistic, and supported by all parties involved.
Deliverables:
· Draft goals and objectives for review and comment
4.2 Operations and Implementation Plan
The final deliverables will summarize efforts from all project phases into a cohesive document that will
provide documentation and guidance to the City of Ames and AAMPO member agencies in a clear and
strategic way to achieve long-term goals and will assist in aligning ITS Architecture and TSMO priorities.
Subtasks:
· Outline desired operations: Provide a detailed description/procedure for implementing proposed
TSMO strategies.
· Define and prioritize realistic implementation actions: Establish operational procedures, identify
roles and responsibilities, and establish performance measures.
· Develop ITS Architecture: Document the interfaces and data flows between agency systems to
enable interoperability.
Assumptions:
· Implementation actions will include both technical (system-level) actions and institutional (agency
and inter-agency) actions.
· Up to four (4) preliminary sections and an annotated outline of the document will be delivered for
review over the course of document development
· Review and approval of the draft and documents will follow the normal approval process for
AAMPO documents: Technical Committee Draft Recommendation > Policy Committee Draft
Review > 30-day public comment period > Policy Committee Final Approval. Stakeholder Group 1
will also review the draft and final ITS Architecture and TSMO document at the same time as the
Technical Committee.
· Stakeholder Group 1 will be fully determined after the project kickoff meeting but will include many
of the participants of the MDST and AAMPO Technical committee groups.
· Olsson will present the draft TSMO and ITS Architecture document to the AAMPO Technical
Committee (either virtual or in-person attendance for up to two attendees) and the Policy
Committee (in-person attendance for up to two attendees).
· City of Ames Project Manager will present the final document to the Policy Committee.
· ITS Architecture will be documented in the report, not utilizing the RAD-IT tool.
· Final PDF document will receive graphic design treatment suitable for public viewing
· Final plan, along with all relevant source files (Excel sheets, GIS Shapefiles, Word or InDesign
documents, graphics, photos, etc.)
Deliverables:
· Draft and Final TSMO and ITS Architecture document
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4.3 Maintenance Plan
Our approach to developing a maintenance plan for ITS and TSMO systems focuses on establishing
guidelines that promote the long-term sustainability of systems and technology, as well as the
effectiveness of the overall TSMO program.
Subtasks:
· Maintaining the TSMO Plan: Establish guidelines for maintaining ITS and TSMO systems.
· Maintaining the systems: Outline potential costs and considerations regarding the maintenance
and continued operation of ITS and TSMO systems.
· Long-term inter-agency coordination: Include recommendations for formal inter-agency
agreements to support long-term regional operational collaboration.
Assumptions:
· Life-cycle considerations will be included to account for ongoing operations, repairs, and human
resources needed.
· The final Maintenance plan will be an internal facing document and will be separate from the ITS
Architecture and TSMO document.
Deliverables:
· Draft and Final Maintenance plan
Should Client request work in addition to the Scope of Services, Olsson shall invoice Client for
such additional services (Optional Additional Services) at the standard hourly billing labor rate
charged for those employees actually performing the work, plus reimbursable expenses if any.
Olsson shall not commence work on Optional Additional Services without Client’s prior written
approval.
Olsson agrees to provide all of its services in a timely, competent and professional manner, in
accordance with applicable standards of care, for projects of similar geographic location, quality
and scope.
SCHEDULE FOR OLSSON’S SERVICES
Unless otherwise agreed, Olsson expects to perform its services under the Agreement as follows:
Anticipated Start Date: July 1, 2025
Stakeholder Outreach Meeting (Technical Committee) by September 11, 2025
Stakeholder Outreach Meeting (MDST) by October 8, 2025
Draft ITS Architecture and TSMO Document to Project Manager by January 14, 2026
Presentation of Draft document to the Technical Committee by February 12, 2026
Presentation of Draft document to the Policy Committee by February 24, 2026
Final ITS Architecture and TSMO Document to Project Manager by April 6, 2026
Anticipated Completion Date: May 11, 2026
Olsson will endeavor to start its services on the Anticipated Start Date and to complete its services
on the Anticipated Completion Date.
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COMPENSATION
Olsson shall perform the services in Phases 100 – 400 of the Scope of Services with a total project
cost with estimated fee per phase shown below.
Phase 100 $16,424.00
Phase 200 $30,316.00
Phase 300 $48,341.00
Phase 400 $54,869.00
Total Project Cost $149,950.00
Olsson’s Scope of Services for Phases 100 – 400 will be provided on a time-and-expense basis
not to exceed $149,950.00. Client shall pay to Olsson for the performance of the Scope of
Services, the actual time of personnel performing such services in accordance with the Labor
Billing Rate Schedule(s), and all actual reimbursable expenses attached to this agreement.
Olsson shall submit invoices on a monthly basis, and payment is due within 30 calendar days of
invoice date.
TERMS AND CONDITIONS OF SERVICE
We have discussed with you the risks, rewards and benefits of the Project, the Scope of Services,
and our fees for such services and the Agreement represents the entire understanding between
Client and Olsson with respect to the Project. The Agreement may only be modified in writing
signed by both parties.
Client’s designated Project Representative shall be Mr. Kyle Thompson, Transportation Planner.
Olsson’s designated Project Representative shall be Chris Albrecht, Technical Expert.
If this Agreement satisfactorily sets forth your understanding of our agreement, please sign in the
space provided below. Retain one original for your files and return an executed original to Olsson.
This proposal will be open for acceptance for a period of 7 days from the date set forth above,
unless changed by us in writing.
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OLSSON, INC.
By By
Chris Albrecht, Technical Expert Kurt Rotering, Senior Team Leader
By signing below, you acknowledge that you have full authority to bind Client to the terms of the
Agreement. If you accept the terms set forth herein, please sign:
City of Ames, Iowa
By: _____________________________________ Dated:
John Haila, Mayor
Attachments
General Provisions
2025 Olsson Billing Rate Schedule
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GENERAL PROVISIONS
These General Provisions are attached to and made a part of the
respective Letter Agreement or Master Agreement, dated March
4, 2025 between City of Ames, Iowa (“Client”) and Olsson, Inc.
(“Olsson”) for professional services in connection with the project
or projects arising under such Letter Agreement or Master
Agreement (the “Project(s)”).
As used herein, the term "this Agreement" refers to these
General Provisions, the applicable Letter Agreement or Master
Agreement, and any other exhibits or attachments thereto as if
they were part of one and the same document.
SECTION 1—OLSSON’S SCOPE OF SERVICES
Olsson’s scope of services for the Project(s) is set forth in the
applicable Letter Agreement or Master Agreement (“Scope of
Services”).
SECTION 2—ADDITIONAL SERVICES
2.1 Unless otherwise expressly included, Scope of
Services does not include the categories of additional services
set forth in Sections 2.2 and 2.3.
2.2 If Client and Olsson mutually agree for Olsson to
perform any optional additional services as set forth in this
Section 2.2 (“Optional Additional Services”), Client will provide
written approval of the agreed-upon Optional Additional
Services, and Olsson shall perform or obtain from others such
services and will be entitled to an increase in compensation at
rates provided in this Agreement. Olsson may elect not to
perform all or any of the Optional Additional Services without
cause or explanation:
2.2.1 Preparation of applications and supporting
documents for governmental financial support of the Project(s);
preparation or review of environmental studies and related
services; and assistance in obtaining environmental approvals.
2.2.2 Services to make measured drawings of or to
investigate existing conditions of facilities.
2.2.3 Services resulting from changes in the general
scope, extent or character of the Project(s) or major changes in
documentation previously accepted by Client where changes are
due to causes beyond Olsson's control.
2.2.4 Services resulting from the discovery of
conditions or circumstances which were not contemplated by
Olsson at the commencement of this Agreement. Olsson shall
notify Client of the newly discovered conditions or circumstances
and Client and Olsson shall renegotiate, in good faith, the
compensation for this Agreement, if amended terms cannot be
agreed upon, Olsson may terminate this Agreement and Olsson
shall be paid for its services through the date of termination.
2.2.5 Providing renderings or models.
2.2.6 Preparing documents for alternate bids
requested by Client.
2.2.7 Analysis of operations, maintenance or
overhead expenses; value engineering; the preparation of rate
schedules; earnings or expense statements; cash flow or
economic evaluations or; feasibility studies, appraisals or
valuations.
2.2.8 Furnishing the services of independent
professional associates or consultants for work beyond the
Scope of Services.
2.2.9 Services necessary due to the Client’s award of
more than one prime contract for the Project(s); services
necessary due to the construction contract containing cost plus
or incentive-savings provisions; services necessary in order to
arrange for performance by persons other than the prime
contractor; or those services necessary to administer Client’s
contract(s).
2.2.10 Services in connection with staking out the work
of contractor(s).
2.2.11 Services during out-of-town travel or visits to the
site beyond those specifically identified in this Agreement.
2.2.12 Preparation of operating and maintenance
manuals.
2.2.13 Services to redesign some or all of the Project(s).
2.2.14 Preparing to serve or serving as a consultant or
witness or assisting Client with any litigation, arbitration or other
legal or administrative proceeding.
2.2.15 Services relating to Construction Observation,
Certification, Inspection, Construction Cost Estimating, project
observation, construction management, construction
scheduling, construction phasing or review of Contractor's
performance means or methods.
2.3 Whenever, in its sole discretion, Olsson determines
additional services as set forth in this Section 2.3 are necessary
to avoid a delay in the completion of the Project(s) (“Necessary
Additional Services”), Olsson shall perform or obtain from others
such services without waiting for specific instructions from Client,
and Olsson will be entitled to an increase in compensation for
such services at the standard hourly billing rate charged for those
employees performing the services, plus reimbursable
expenses, if any:
2.3.1 Services in connection with work directive
changes and/or change orders directed by the Client to any
contractors.
2.3.2 Services in making revisions to drawings and
specifications occasioned by the acceptance of substitutions
proposed by contractor(s); services after the award of each
contract in evaluating and determining the acceptability of an
unreasonable or excessive number of substitutions proposed by
contractor(s); or evaluating an unreasonable or extensive
number of claims submitted by contractor(s) or others in
connection with the Project(s).
2.3.3 Services resulting from significant delays,
changes or price increases occurring as a direct or indirect result
of material, equipment or energy shortages.
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2.3.4 Additional or extended services during
construction made necessary by (1) work damaged during
construction, (2) a defective, inefficient or neglected work by any
contractor, (3) acceleration of the progress schedule involving
services beyond normal working hours, or (4) default by any
contractor.
SECTION 3—CLIENT'S RESPONSIBILITIES
3.1. Client shall provide all criteria and full information as to
Client's requirements for the Project(s); designate and identify in
writing a person to act with authority on Client's behalf in respect
of all aspects of the Project(s); examine and respond promptly to
Olsson's submissions; and give prompt written notice to Olsson
whenever Client observes or otherwise becomes aware of any
defect in the Olsson’s services.
3.2 Client agrees to pay Olsson the amounts due for
services rendered and expenses within thirty (30) days after
Olsson has provided its invoice for such services. In the event
Client disputes any invoice item, Client shall give Olsson written
notice of such disputed item within fifteen (15) days after receipt
of such invoice and shall pay to Olsson the undisputed portion of
the invoice according to the provisions hereof. If Client fails to pay
any invoiced amounts when due, interest will accrue on each
unpaid amount at the rate of thirteen percent (13%) per annum
from the date due until paid according to the provisions of this
Agreement. Interest shall not be charged on any disputed invoice
item which is finally resolved in Client’s favor. Payment of interest
shall not excuse or cure any default or delay in payment of
amounts due.
3.2.1 If Client fails to make any payment due Olsson
for services and expenses within thirty (30) days after receipt of
Olsson's statement therefore, Olsson may, after giving seven (7)
days written notice to Client, suspend services to Client under
this Agreement until Olsson has been paid in full all amounts due
for services, expenses and charges and Client will not obtain any
license to any Work Product or be entitled to retain or use any
Work Product pursuant to Section 7.1 unless and until Olsson
has been paid in full and Client has fully satisfied all of its
obligations under this Agreement.
3.3 Payments to Olsson shall not be withheld, postponed or
made contingent on the construction, completion or success of
the Project(s) or upon receipt by the Client of offsetting
reimbursements or credit from other parties who may have
caused the need for additional services. No withholdings,
deductions or offsets shall be made from Olsson’s compensation
for any reason unless and until Olsson has been found to be
legally liable for such amounts.
3.4 Client shall also do the following and pay all costs
incident thereto:
3.4.1 Furnish to Olsson any existing and/or required
borings, probings or subsurface explorations; hydrographic
surveys; laboratory tests or inspections of samples, materials or
equipment; appropriate professional interpretations of any of the
foregoing; environmental assessment and impact statements;
property, boundary, easement, right-of-way, topographic or
utility surveys; property descriptions; and/or zoning or deed
restrictions; all of which Olsson may rely upon in performing
services hereunder.
3.4.2 Guarantee access to and make all provisions for
Olsson to enter upon public and private property reasonably
necessary to perform its services on the Project(s).
3.4.3 Provide such legal, accounting, independent
cost estimating or insurance counseling services as may be
required for the Project(s); any auditing service required in
respect of contractor(s)' applications for payment; and/or any
inspection services to determine if contractor(s) are performing
the work legally.
3.4.4 Provide engineering surveys to establish
reference points for construction unless specifically included in
Olsson’s Scope of Services.
3.4.5 Furnish approvals and permits from all
governmental authorities having jurisdiction over the Project(s).
3.4.6 If more than one prime contractor is to be
awarded the contract for construction, designate a party to have
responsibility and authority for coordinating and interfacing the
activities of the various prime contractors.
3.4.7 All fees and other amounts payable by Client
under this Agreement are exclusive of taxes and similar
assessments. Without limiting the foregoing, Client is
responsible and liable for all sales, service, use, and excise
taxes, and any other similar taxes, duties, and charges of any
kind imposed by any federal, state, county or local governmental
authority on any amounts payable by Client under this
Agreement, other than any taxes imposed on Olsson’s
income. In the event any governmental authority assesses
Olsson for taxes, duties, or charges of any kind in connection
with Scope of Services provided by Olsson to Client, Olsson shall
be entitled to submit an invoice to Client, its successors or
assigns, for the amount of said assessment and related interest
and penalties. Client shall pay such invoice in accordance with
Olsson’s standard payment terms.
3.5 Client shall pay all costs incident to obtaining bids or
proposals from contractor(s).
3.6 Client shall pay all permit application review costs for
government authorities having jurisdiction over the Project(s).
3.7 Contemporaneously with the execution of this
Agreement, Client shall designate in writing an individual to act
as its duly authorized Project(s) representative.
3.8 Client shall bear sole responsibility for:
3.8.1 Jobsite safety. Neither the professional activities
of Olsson, nor the presence of Olsson or its employees or sub-
consultants at the Project shall impose any duty on Olsson
relating to any health or safety laws, regulations, rules, programs
or procedures.
3.8.2 Notifying third parties including any
governmental agency or prospective purchaser, of the existence
of any hazardous or dangerous materials located in or around
the Project(s) site.
3.8.3 Providing and updating Olsson with accurate
information regarding existing conditions, including the
existence of hazardous or dangerous materials, proposed
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Project(s) site uses, any change in Project(s) plans, and all
subsurface installations, such as pipes, tanks, cables and utilities
within the Project(s) site.
3.8.4 Providing and assuming all responsibility for:
interpretation of contract documents; Construction
Observations; Certifications; Inspections; Construction Cost
Estimating; project observations; construction management;
construction scheduling; construction phasing; and review of
Contractor’s performance, means and methods. Client waives
any claims against Olsson and releases Olsson from liability
relating to or arising out of such services and agrees, to the
fullest extent permitted by law, to indemnify and hold Olsson
harmless from any and all damages, liabilities or costs, including
reasonable attorneys’ fees and defense costs, relating to such
actions and services.
3.9 Client releases Olsson from liability for any incorrect
advice, judgment or decision based on inaccurate information
furnished by Client or others.
3.10 If reasonable precautions will be inadequate to prevent
foreseeable bodily injury or death to persons resulting from a
material or substance, including hazardous materials,
encountered on the site, Olsson may immediately stop work in
the affected area and report the condition to Client. Client shall
be solely responsible for retaining independent consultant(s) to
determine the nature of the material and to abate or remove the
material. Olsson shall not be required to perform any services or
work relating to or in the area of such material until the material
has been removed or rendered harmless and only after approval,
if necessary of the government agency with jurisdiction.
SECTION 4—MEANING OF TERMS
4.1 The “Cost of Construction” of the entire Project(s)
(herein referred to as "Cost of Construction") means the total
cost to Client of those portions of the entire Project(s) designed
and specified by Olsson, but it will not include Olsson's
compensation and expenses, the cost of land, rights-of-way, or
compensation for or damages to, properties unless this
Agreement so specifies, nor will it include Client's legal,
accounting, insurance counseling or auditing services, or
interest and financing charges incurred in connection with the
Project(s) or the cost of other services to be provided by others
to Client pursuant to Section 3.
4.2 The “Salary Costs”: Used as a basis for payment mean
salaries and wages (base and incentive) paid to all Olsson's
personnel engaged directly on the Project(s), including, but not
limited to, engineers, architects, surveyors, designers,
draftsmen, specification writers, estimators, other technical and
business personnel; plus the cost of customary and statutory
benefits, including, but not limited to, social security
contributions, unemployment, excise and payroll taxes, workers'
compensation, health and retirement benefits, sick leave,
vacation and holiday pay and other group benefits.
4.3 “Certify” or “a Certification”: If included in the Scope of
Services, such services shall be limited to a statement of
Olsson’s opinion, to the best of Olsson’s professional
knowledge, information and belief, based upon its periodic
observations and reasonable review of reports and tests created
by Olsson or provided to Olsson. Olsson shall not be responsible
for constant or exhaustive observation of the work. Client
understands and agrees that any certifications based upon
discrete sampling observations and that such observations
indicate conditions that exist only at the locations and times the
observations were performed. Performance of such observation
services and certification does not constitute a warranty or
guarantee of any type, since even with diligent observation,
some construction defects, deficiencies or omissions in the work
may occur. Olsson shall have no responsibility for the means,
methods, techniques, sequences or procedures selected by the
contractor(s) or for the contractor’s safety precautions and
programs nor for failure by the contractor(s) to comply with any
laws or regulations relating to the performance or furnishing of
any work by the contractor(s). Client shall hold its contractor(s)
solely responsible for the quality and completion of the
Project(s), including construction in accordance with the
construction documents. Any duty under this Agreement is for
the sole benefit of the Client and not for any third party, including
the contractor(s) or any subcontractor(s). Olsson shall sign pre-
printed form certifications only if (a) Olsson approves the form of
such certification prior to the commencement of its services,
(b) such certification is expressly included in the Scope of
Services, (c) the certification is limited to a statement of
professional opinion and does not constitute a warranty or
guarantee, express or implied. It is understood that any
certification by Olsson shall not relieve the Client or the Client’s
contractors of any responsibility or obligation they may have by
industry custom or under any contract.
4.4 “Opinion of Probable Cost”: An opinion of probable
construction cost made by Olsson. In providing opinions of
probable construction cost, it is recognized that neither the Client
nor Olsson has control over the costs of labor, equipment or
materials, or over the contractor’s methods of determining prices
or bidding. The opinion of probable construction costs is based
on Olsson’s reasonable professional judgment and experience
and does not constitute a warranty, express or implied, that the
contractor’s bids or the negotiated price of the work on the
Project(s) will not vary from the Client’s budget or from any
opinion of probable cost prepared by Olsson.
4.5 “Day”: A calendar day of 24 hours. The term “days”
shall mean consecutive calendar days of 24 hours each, or
fraction thereof.
4.6 “Construction Observation”: If included in the Scope of
Services, such services during construction shall be limited to
periodic visual observation and testing of the work to determine
that the observed work generally conforms to the contract
documents. Olsson shall not be responsible for constant or
exhaustive observation of the work. Client understands and
agrees that such visual observations are discrete sampling
procedures and that such procedures indicate conditions that
exist only at the locations and times the observations were
performed. Performance of Construction Observation services
does not constitute a warranty or guarantee of any type, since
even with diligent observation, some construction defects,
deficiencies or omissions in the work may occur. Olsson shall
have no responsibility for the means, methods, techniques,
sequences or procedures selected by the contractor or for the
contractor’s safety precautions and programs nor for failure by
the contractor to comply with any laws or regulations relating to
the performance or furnishing of any work by the contractor.
Client shall hold its contractor(s) solely responsible for the quality
and completion of the Project(s), including construction in
accordance with the construction documents. Any duty under
this Agreement is for the sole benefit of the Client and not for
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any third party, including the contractor or any subcontractor.
Client, or its designees shall notify Olsson at least twenty-four
(24) hours in advance of any field tests and observations
required by the construction documents.
4.7 “Inspect” or “Inspection”: If included in the Scope of
Services, such services shall be limited to the periodic visual
observation of the contractor’s completed work to permit Olsson,
as an experienced and qualified professional, to determine that
the observed work, generally conforms to the contract
documents. Olsson shall not be responsible for constant or
exhaustive observation of the work. Client understands and
agrees that such visual observations are discrete sampling
procedures and that such procedures indicate conditions that
exist only at the locations and times the observations were
performed. Performance of such observation services does not
constitute a warranty or guarantee of any type, since even with
diligent observation, some construction defects, deficiencies or
omissions in the work may occur. Olsson shall have no
responsibility for the means, methods, techniques, sequences or
procedures selected by the contractor(s) or for the contractor’s
safety precautions and programs nor for failure by the
contractor(s) to comply with any laws or regulations relating to
the performance or furnishing of any work by the contractor(s).
Client shall hold its contractor(s) solely responsible for the quality
and completion of the Project(s), including construction in
accordance with the construction documents. Any duty under this
Agreement is for the sole benefit of the Client and not for any third
party, including the contractor(s) or any subcontractor(s). Client,
or its designees, shall notify Olsson at least twenty-four (24)
hours in advance of any inspections required by the construction
documents.
4.8 “Record Documents”: Drawings prepared by Olsson
upon the completion of construction based upon the drawings
and other data furnished to Olsson by the Contractor and others
showing significant changes in the work on the Project(s) made
during construction. Because Record Documents are prepared
based on unverified information provided by others, Olsson
makes no warranty of the accuracy or completeness of the
Record Documents.
SECTION 5—TERMINATION
5.1 Either party may terminate this Agreement, for cause
upon giving the other party not less than seven (7) calendar days
written notice of default for any of the following reasons;
provided, however, that the notified party shall have the same
seven (7) calendar day period in which to cure the default:
5.1.1 Substantial failure by the other party to perform
in accordance with the terms of this Agreement and through no
fault of the terminating party;
5.1.2 Assignment of this Agreement or transfer of the
Project(s) by either party to any other entity without the prior
written consent of the other party;
5.1.3 Suspension of the Project(s) or Olsson’s
services by the Client for more than ninety (90) calendar days,
consecutive or in the aggregate.
5.2 In the event of a “for cause” termination of this
Agreement by either party, the Client shall, within fifteen (15)
calendar days after receiving Olsson’s final invoice, pay Olsson
for all services rendered and all reimbursable costs incurred by
Olsson up to the date of termination, in accordance with the
payment provisions of this Agreement.
5.2.1 In the event of a “for cause” termination of this
Agreement by Client and (a) a final determination of default is
entered against Olsson under Section 6.2 and (b) Client has fully
satisfied all of its obligations under this Agreement, Olsson shall
grant Client a limited license to use the Work Product pursuant
to Section 7.1.
5.3 The Client may terminate this Agreement for the
Client’s convenience and without cause upon giving Olsson not
less than seven (7) calendar days written notice. In the event of
any termination that is not the fault of Olsson, the Client shall pay
Olsson, in addition to payment for services rendered and
reimbursable costs incurred, for all expenses reasonably
incurred by Olsson in connection with the orderly termination of
this Agreement, including but not limited to demobilization,
reassignment of personnel, associated overhead costs, any
fees, costs or expenses incurred by Olsson in preparing or
negotiating any proposals submitted to Client for Olsson’s Scope
of Services or Optional Additional Services under this Agreement
and all other expenses directly resulting from the termination and
a reasonable profit of ten percent (10%) of Olsson’s actual costs
(including overhead) incurred.
SECTION 6—DISPUTE RESOLUTION
6.1. Mediation
6.1.1 All questions in dispute under this Agreement
shall be submitted to mediation. On the written notice of either
party to the other of the election to submit any dispute under this
Agreement to mediation, each party shall designate their
representatives and shall meet within ten (10) days after the
service of the notice. The parties themselves shall then attempt
to resolve the dispute within ten (10) days of meeting.
6.1.2 Should the parties themselves be unable to
agree on a resolution of the dispute, and then the parties shall
appoint a third party who shall be a competent and impartial party
and who shall be acceptable to each party, to mediate the
dispute. Any third party mediator shall be qualified to evaluate
the performance of both of the parties, and shall be familiar with
the design and construction progress. The third party shall meet
to hear the dispute within ten (10) days of their selection and shall
attempt to resolve the dispute within fifteen (15) days of first
meeting.
6.1.3 Each party shall pay the fees and expenses of
the third party mediator and such costs shall be borne equally by
both parties.
6.2 Arbitration or Litigation
6.2.1 Olsson and Client agree that from time to time,
there may be conflicts, disputes and/or disagreements between
them, arising out of or relating to the services of Olsson, the
Project(s), or this Agreement (hereinafter collectively referred to
as “Disputes”) which may not be resolved through mediation.
Therefore, Olsson and Client agree that all Disputes shall be
resolved by binding arbitration or litigation at the sole discretion
and choice of Olsson. If Olsson chooses arbitration, the
arbitration proceeding shall proceed in accordance with the
Construction Industry Arbitration Rules of the AAA.
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6.2.2 Client hereby agrees that Olsson shall have the
right to include Client, by consolidation, joinder or other manner,
in any arbitration or litigation involving Olsson and a
subconsultant or subcontractor of Olsson or Olsson and any
other person or entity, regardless of who originally initiated such
proceedings.
6.2.3 If Olsson chooses arbitration or litigation, either
may be commenced at any time prior to or after completion of the
Project(s), provided that if arbitration or litigation is commenced
prior to the completion of the Project(s), the obligations of the
parties under the terms of this Agreement shall not be altered by
reason of the arbitration or litigation being conducted. Any
arbitration hearings or litigation shall take place in Lincoln,
Nebraska, the location of Olsson’s home office.
6.2.4 Except to the extent prohibited by law, the
prevailing party in any arbitration or litigation relating to any
Dispute shall be entitled to recover from the other party those
reasonable attorney fees, costs and expenses incurred by the
prevailing party in connection with the Dispute. In the event of a
Dispute involving a Claim (as hereinafter defined) against
Olsson, Olsson shall be considered the “prevailing party” if Client
is awarded materially less than the full amount of damages
claimed by the Client in connection with the Dispute. In all other
Disputes, “prevailing party” shall mean the party (if any) who
obtains all, or substantially all, of the relief requested by that party
in connection with the Dispute.
6.3 Certification of Merit
Client agrees that it will not assert any claim, including but not
limited to, professional negligence, negligence, breach of
contract, misconduct, error, omission, fraud, or
misrepresentation (“Claim”) against Olsson, or any Olsson
subconsultant, unless Client has first provided Olsson with a
sworn certificate of merit affidavit setting forth the factual and
legal basis for such Claim (the “Certificate”). The Certificate shall
be executed by an independent engineer (“Certifying Engineer”)
currently licensed and practicing in the jurisdiction of the Project
site. The Certificate must contain: (a) the name and license
number of the Certifying Engineer; (b the qualifications of the
Certifying Engineer, including a list of all publications authored in
the previous 10 years and a list of all cases in which the Certifying
Engineer testified within the previous 4 years ; (c) a statement by
the Certifying Engineer setting forth the factual basis for the
Claim; (d) a statement by the Certifying Engineer of each and
every act, error, or omission that the Certifying Engineer
contends supports the Claim or any alleged violation of any
applicable standard of care; (e) a statement by the Certifying
Engineer of all opinions the Certifying Engineer holds regarding
the Claim or any alleged violation of any applicable standard of
care; (f) a list of every document related to the Project reviewed
by the Certifying Engineer; and (g) a list of every individual who
provided Certifying Engineer with any information regarding the
Project. The Certificate shall be provided to Olsson not less than
thirty (30) days prior to any arbitration or litigation commenced by
Client or not less than ten
(10) days prior to the initial response submitted by Client in any
arbitration or litigation commenced by someone other than
Client. The Certificate is a condition precedent to the right of
Client to assert any Claim in any litigation or arbitration and
Client’s failure to timely provide a Certificate to Olsson will be
grounds for automatic dismissal of the Claim with prejudice. In
any such instance, Olsson shall be entitled to an award of
attorney’s fees, costs, and expenses.
SECTION 7—MISCELLANEOUS
7.1 Reuse of Documents
All documents, including drawings, specifications, reports,
boring logs, maps, field data, data, test results, information,
recommendations, or opinions prepared or furnished by Olsson
(and Olsson's independent professional associates and
consultants) pursuant to this Agreement (“Work Product”), are all
Olsson’s instruments of service, do not constitute goods or
products, and are copyrighted works of Olsson. Olsson shall
retain an ownership and property interest in such Work Product
whether or not the Project(s) is completed. If Client has fully
satisfied all of its obligations under this Agreement, Olsson shall
grant Client a limited license to use the Work Product and Client
may make and retain copies of Work Product for use in
connection with the Project(s); however, such Work Product is
for the exclusive use and benefit of Client or its agents in
connection with the Project(s), are not intended to inform, guide
or otherwise influence any other entities or persons with respect
to any particular business transactions, and should not be relied
upon by any entities or persons other than Client or its agents for
any purpose other than the Project(s). Such Work Product is not
intended or represented to be suitable for reuse by Client or
others on extensions of the Project(s) or on any other Project(s).
Client will not distribute or convey such Work Product to any
other persons or entities without Olsson's prior written consent
which shall include a release of Olsson from liability and
indemnification by the third party. Any reuse of Work Product
without written verification or adaptation by Olsson for the
specific purpose intended will be at Client's sole risk and without
liability or legal exposure to Olsson, or to Olsson's independent
professional associates or consultants, and Client shall
indemnify and hold harmless Olsson and Olsson's independent
professional associates and consultants from all claims,
damages, losses and expenses including attorneys' fees arising
out of or resulting therefrom. Any such verification or adaptation
of Work Product will entitle Olsson to further compensation at
rates to be agreed upon by Client and Olsson.
7.2 Electronic Files
By accepting and utilizing any electronic file of any Work Product
or other data transmitted by Olsson, the Client agrees for itself,
its successors, assigns, insurers and all those claiming under or
through it, that by using any of the information contained in the
attached electronic file, all users agree to be bound by the
following terms. All of the information contained in any electronic
file is the work product and instrument of service of Olsson, who
shall be deemed the author, and shall retain all common law,
statutory law and other rights, including copyrights, unless the
same have previously been transferred in writing to the Client.
The information contained in any electronic file is provided for the
convenience to the Client and is provided in “as is” condition. The
Client is aware that differences may exist between the electronic
files transferred and the printed hard-copy original signed and
stamped drawings or reports. In the event of a conflict between
the signed original documents prepared by Olsson and the
electronic files, which may be transferred, the signed and sealed
original documents shall govern. Olsson specifically disclaims all
warranties, expressed or implied, including without limitation,
and any warranty of merchantability or fitness for a particular
purpose with respect to any electronic files. It shall be Client’s
responsibility to confirm the accuracy of the information
contained in the electronic file and that it accurately reflects the
information needed by the Client. Client
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shall not retransmit any electronic files, or any portion thereof,
without including this disclaimer as part of any such
transmissions. In addition, Client agrees, to the fullest extent
permitted by law, to indemnify and hold harmless Olsson, its
officers, directors, employees and sub consultants against any
and all damages, liabilities, claims or costs, including reasonable
attorney’s and expert witness fees and defense costs, arising
from any changes made by anyone other than Olsson or from
any reuse of the electronic files without the prior written consent
of Olsson.
7.3 Opinion of Probable Cost
Since Olsson has no control over the cost of labor, materials,
equipment or services furnished by others, or over the
contractor(s)' methods of determining prices, or over competitive
bidding or market conditions, Olsson's Opinion of Probable Cost
provided for herein is made on the basis of Olsson's experience
and qualifications and represent Olsson's best judgment as an
experienced and qualified professional engineer, familiar with
the construction industry. Client acknowledges and agrees that
Olsson cannot and does not guarantee proposals or bids and
that actual total Project(s) or construction costs may reasonably
vary from Olsson’s Opinion of Probable Cost. If prior to the
bidding or negotiating phase Client wishes greater assurance as
to total Project(s) or construction costs, Client shall employ an
independent cost estimator as provided in paragraph 3.4.3. If
Olsson’s Opinion of Probable Cost was performed in accordance
with its standard of care and was reasonable under the total
circumstances, any services performed by Olsson to modify the
contract documents to bring the construction cost within any
limitation established by Client will be considered Optional
Additional Services and paid for as such by Client. If, however,
Olsson’s Opinion of Probable Cost was not performed in
accordance with its standard of care and was unreasonable
under the total circumstances and the lowest negotiated bid for
construction of the Project(s) unreasonably exceeds Olsson's
Opinion of Probable Cost, Olsson shall modify its work as
necessary to adjust the Project(s)’ size, and/or quality to
reasonably comply with the Client’s budget at no additional cost
to Client. Under such circumstances, Olsson’s modification of its
work at no cost shall be the limit of Olsson’s responsibility with
regard to any unreasonable Opinion of Probable Cost.
7.4 Prevailing Wages
It is Client's responsibility to determine whether the Project(s) is
covered under any prevailing wage regulations. Unless Client
specifically informs Olsson in writing that the Project(s) is a
prevailing wage project and is identified as such in the Scope of
Services, Client agrees to reimburse Olsson and to defend,
indemnify and hold harmless Olsson from and against any
liability, including costs, fines and attorneys' fees, resulting from
a subsequent determination that the Project(s) was covered
under any prevailing wage regulations.
7.5 Samples
All material testing samples shall remain the property of the
Client. If appropriate, Olsson shall preserve samples obtained no
longer than forty-five (45) days after the issuance of any
document that includes the data obtained from those samples.
After that date, Olsson may dispose of the samples or return
them to Client at Client's cost.
7.6 Standard of Care
Olsson will strive to perform its services in a manner consistent
with that level of care and skill ordinarily exercised by members
of Olsson’s profession providing similar services in the same
locality under similar circumstances at the time Olsson’s services
are performed. This Agreement creates no other representation,
warranty or guarantee, express or implied.
7.7 Force Majeure
Any delay in the performance of any of the duties or obligations
of either party hereto (except the payment of money) shall not be
considered a breach of this Agreement and the time required for
performance shall be extended for a period equal to the period
of such delay, provided that such delay has been caused by or is
the result of any acts of God, acts of the public enemy,
insurrections, riots, embargoes, labor disputes, including strikes,
lockouts, job actions, boycotts, fires, explosions, floods,
shortages of material or energy, or other unforeseeable causes
beyond the control and without the fault or negligence of the party
so affected. The affected party shall give prompt notice to the
other party of such cause, and shall take promptly whatever
reasonable steps are necessary to relieve the effect of such
cause.
7.8 Equal Employment Opportunity
Olsson and any sub-consultant or subcontractor shall abide by
the requirements of 41 CFR 60-1.4(a), 60-300.5(a) and 60-
741.5(a). These regulations prohibit discrimination against
qualified individuals based on their status as protected veterans
or individuals with disabilities, and prohibit discrimination against
all individuals based on their race, color, religion, sex, sexual
orientation, gender identity or national origin. Moreover, these
regulations require that covered prime contractors and
subcontractors take affirmative action to employ and advance in
employment individuals without regard to race, color, religion,
sex, sexual orientation, gender identity, national origin, disability
or veteran status.
7.9 Confidentiality
In performing this Agreement, the parties may disclose to each
other written, oral, electronic, graphic, machine-readable,
tangible or intangible, non-public, confidential or proprietary data
or information in any form or medium, including but not limited to:
(1) information of a business, planning, marketing, conceptual,
design, or technical nature; (2) models, tools, hardware,
software or source code; and (3) any documents, videos,
photographs, audio files, data, studies, reports, flowcharts,
works in progress, memoranda, notes, files or analyses that
contain, summarize or are based upon any non- public,
proprietary or confidential information (hereafter referred to as
the "Information"). The Information is not required to be marked
as confidential.
7.9.1 Therefore, Olsson and Client agree that the
party receiving Information from the other party to this
Agreement (the “Receiving Party”) shall keep Information
confidential and not use the Information in any manner other than
in the performance of this Agreement without prior written
approval of the party disclosing Information (the “Disclosing
Party”) unless Client is a public entity and the release of
Information is required by law or legal process.
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7.9.2 Prior to the start of construction on the Project,
the existence of discussions between the parties, the purpose of
this Agreement, and this Agreement shall be considered
Information subject to the confidentiality provisions of this
Agreement.
7.9.3 Notwithstanding anything to the contrary herein,
the Receiving Party shall have no obligation to preserve the
confidentiality of any Information which:
7.9.3.1 was previously known to the Receiving
Party free of any obligation to keep it confidential; or
7.9.3.2 is or becomes publicly available by other
than unauthorized disclosures; or
7.9.3.3 is independently developed by the
Receiving Party without a breach of this Agreement; or
7.9.3.4 is disclosed to third parties by the
Disclosing Party without restrictions; or
7.9.3.5 is received from a third party not subject to
any confidentiality obligations.
7.9.4 In the event that the Receiving Party is required
by law or legal process to disclose any of Information of the
Disclosing Party, the Receiving Party required to disclose such
Information shall provide the Disclosing Party with prompt oral
and written notice, unless notice is prohibited by law (in which
case such notice shall be provided as early as may be legally
permissible), of any such requirement so that the Disclosing
Party may seek a protective order or other appropriate remedy.
7.9.5 Notwithstanding anything to the contrary herein
(or to the contrary of any existing or future nondisclosure,
confidentiality or similar agreement between the parties), Olsson
is authorized, to use, display, reproduce, publish, transmit, and
distribute Information (including, but not limited to, videos and
photographs of the Project) on and in any and all formats and
media (including, but not limited to, Olsson’s internet website)
throughout the world and in all languages in connection with or
in any manner relating to the marketing, advertising, selling,
qualifying, proposing, commercializing, and promotion of Olsson
and/or its services and business and in connection with any other
lawful purpose of Olsson. In the event of any conflict or
inconsistency between the provisions of this section and any
other prior or future nondisclosure, confidentiality or similar
agreement between the parties, the terms of this section shall
take precedence.
7.9.6 Nothing contained in this Agreement shall be
construed as altering any rights that the Disclosing Party has in
the Information exchanged with or disclosed to the Receiving
Party, and upon request, the Receiving Party will return all
Information received in tangible form to the Disclosing Party, or
at the Receiving Party’s option, destroy all such Information. If
the Receiving Party exercises its option to destroy the
Information, the Receiving Party shall certify such destruction to
the Disclosing Party.
7.9.7 The parties acknowledge that disclosure or use
of Information in violation of this Agreement could cause
irreparable harm for which monetary damages may be difficult to
ascertain or constitute an inadequate remedy. Each party
therefore agrees that the Disclosing Party shall be entitled in
addition to its other rights to seek injunctive relief for any
violation of this Agreement.
7.9.8 The obligations of confidentiality set forth herein
shall survive termination of this Agreement but shall only remain
in effect for a period of one (1) year from the date the Information
is first disclosed.
7.10 Damage or Injury to Subterranean Structures or
Utilities, Hazardous Materials, Pollution and Contamination
7.10.1 To the extent that work pursuant to this
Agreement requires any sampling, boring, excavation, ditching
or other disruption of the soil or subsurface at the Site, Olsson
shall confer with Client prior to such activity and Client will be
responsible for identifying, locating and marking, as necessary,
any private subterranean structures or utilities and Olsson shall
be responsible for arranging investigation of public subterranean
structures or utilities through an appropriate utility one-call
provider. Thereafter, Olsson shall take all reasonable
precautions to avoid damage or injury to subterranean structures
or utilities which were identified by Client or the one- call provider.
Olsson shall not be responsible for any damage, liability or costs,
for any property damage, injury or economic loss arising or
allegedly arising from damages to subterranean structures or
utilities caused by subsurface penetrations in locations approved
by Client and/or the one call provider or not correctly shown on
any plans, drawings or utility clearance provided to Olsson,
except for damages caused by the negligence of Olsson in the
use of such information.
7.10.2 It is understood and agreed that any assistance
Olsson may provide Client in the disposal of waste materials
shall not result in Olsson being deemed as a generator, arranger,
transporter or disposer of hazardous materials or hazardous
waste as defined under any law or regulation. Title to all samples
and waste materials remains with Client, and at no time shall
Olsson take title to the above material. Client may authorize
Olsson to execute Hazardous Waste Manifest, Bill of Lading or
other forms as agent of Client. If Client requests Olsson to
execute such documents as its agent, the Hazardous Waste
Manifest, Bill of Lading or other similar documents shall be
completed in the name of the Client. Client agrees to indemnify
and hold Olsson harmless from any and all claims that Olsson is
a generator, arranger, transporter, or disposer of hazardous
waste as a result of any actions of Olsson, including, but not
limited to, Olsson signing a Hazardous Waste Manifest, Bill of
Lading or other form on behalf of Client.
7.10.3 At any time, Olsson can request in writing that
Client remove samples, cuttings and hazardous substances
generated by the Project(s) from the project site or other location.
Client shall promptly comply with such request, and pay and be
responsible for the removal and lawful disposal of samples,
cuttings and hazardous substances, unless other arrangements
are mutually agreed upon in writing.
7.10.4 Client shall release Olsson of any liability for,
and shall defend and indemnify Olsson against any and all
claims, liability and expense resulting from operations under this
Agreement on account of injury to, destruction of, or loss or
impairment of any property right in or to oil, gas, or other mineral
substance or water, if at the time of the act or omission causing
such injury, destruction, loss or impairment, said substance had
not been reduced to physical possession above the surface of
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the earth, and for any loss or damage to any formation, strata,
reservoir beneath the surface of the earth.
7.10.5 Notwithstanding anything to the contrary
contained herein, it is understood and agreed by and between
Olsson and Client that the responsibility for pollution and
contamination shall be as follows:
7.10.5.1 Unless otherwise provided herein, Client
shall assume all responsibility for, including control and removal
of, and protect, defend and save harmless Olsson from and
against all claims, demands and causes of action of every kind
and character arising from pollution or contamination (including
naturally occurring radioactive material) which originates above
the surface of the land or water from spills of fuels, lubricants,
motor oils, pipe dope, paints, solvents, ballast, bilge and
garbage, except unavoidable pollution from reserve pits, wholly
in Olsson’s possession and control and directly associated with
Olsson’s equipment.
7.10.5.2 In the event a third party commits an act or
omission which results in pollution or contamination for which
either Olsson or Client, for whom such party is performing work,
is held to be legally liable, the responsibility therefore shall be
considered as between Olsson and Client, to be the same as if
the party for whom the work was performed had performed the
same and all of the obligations regarding defense, indemnity,
holding harmless and limitation of responsibility and liability, as
set forth herein, shall be specifically applied.
7.11 Controlling Law and Venue
The parties agree that this Agreement and any legal actions
concerning its validity, interpretation or performance shall be
governed by the laws of the State of Nebraska. It is further
agreed that any legal action between the parties arising out of
this Agreement or the performance of services shall be brought
in a court of competent jurisdiction in Nebraska.
7.12 Subconsultants
Olsson may utilize as necessary in its discretion subconsultants
and other subcontractors. Olsson will be paid for all services
rendered by its subconsultants and other subconsultants as set
forth in this Agreement.
7.13 Assignment
7.13.1 Client and Olsson each are hereby bound and
the partners, successors, executors, administrators and legal
representatives of Client and Olsson (and to the extent permitted
by paragraph 7.13.2 the assigns of Client and Olsson) are hereby
bound to the other party to this Agreement and to the partners,
successors, executors, administrators and legal representatives
(and said assigns) of such other party, in respect of all
covenants, agreements and obligations of this Agreement.
7.13.2 Neither Client nor Olsson shall assign, sublet or
transfer any rights under or interest in (including, but without
limitation, moneys that may become due or moneys that are due)
this Agreement without the written consent of the other, except
to the extent that any assignment, subletting or transfer is
mandated by law or the effect of this limitation may be restricted
by law. Unless specifically stated to the contrary in any written
consent to an assignment, no assignment will release or
discharge the assignor from any duty or responsibility under this
Agreement. Nothing contained in this paragraph shall prevent
Olsson from employing such subconsultants and other
subcontractors as Olsson may deem appropriate to assist in the
performance of services under this Agreement.
7.13.3 Nothing under this Agreement shall be
construed to give any rights or benefits in this Agreement to
anyone other than Client and Olsson, and all duties and
responsibilities undertaken pursuant to this Agreement will be for
the sole and exclusive benefit of Client and Olsson and not for
the benefit of any other party. There are no third-party
beneficiaries of this Agreement.
7.14 Indemnity
Olsson and Client mutually agree, to the fullest extent permitted
by law, to indemnify and hold each other harmless from any and
all damages, liabilities or costs, including reasonable attorneys’
fees and defense costs, relating to third party personal injury or
third party property damage and arising from their own negligent
acts, errors or omissions in the performance of their services
under this Agreement, but only to the extent that each party is
responsible for such damages, liabilities or costs on a
comparative basis of fault.
7.15 Limitation on Damages
7.15.1 Notwithstanding any other provision of this
Agreement, and to the fullest extent permitted by law, neither
party’s individual employees, principals, officers or directors
shall be subject to personal liability or damages arising out of or
connected in any way to the Project(s) or to this Agreement.
7.15.2 Notwithstanding any other provision of this
Agreement, and to the fullest extent permitted by law, neither
Client nor Olsson, their respective officers, directors, partners,
employees, contractors or subconsultants shall be liable to the
other or shall make any claim for any delay damages, any
punitive damages or any incidental, indirect or consequential
damages arising out of or connected in any way to the Project(s)
or to this Agreement. This mutual waiver of delay damages and
consequential damages shall include, but is not limited to,
disruptions, accelerations, inefficiencies, increased construction
costs, increased home office overhead, loss of use, loss of profit,
loss of business, loss of income, loss of reputation or any other
delay or consequential damages that either party may have
incurred from any cause of action including, but not limited to,
negligence, statutory violations, misrepresentation, fraud,
deceptive trade practices, breach of fiduciary duties, strict
liability, breach of contract and/or breach of strict or implied
warranty. Both the Client and Olsson shall require similar waivers
of consequential damages protecting all the entities or persons
named herein in all contracts and subcontracts with others
involved in the Project(s).
7.15.3 Notwithstanding any other provision of this
Agreement, Client agrees that, to the fullest extent permitted by
law, Olsson’s total liability to the Client for any and all injuries,
claims, losses, expenses, damages, attorneys’ fees or claims
expenses of any kind arising from any services provided by or
through Olsson under this Agreement, shall not exceed the
amount of Olsson’s fee earned under this Agreement. Client
acknowledges that such causes include, but are not limited to,
negligence, statutory violations, misrepresentation, fraud,
deceptive trade practices, breach of fiduciary duties, strict
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Page 9 of 9
liability, breach of contract and/or breach of strict or implied
warranty. This limitation of liability shall apply to all phases of
Olsson’s services performed in connection with the Project(s),
whether subsequent to or prior to the execution of this
Agreement.
7.16 Entire Agreement/Severability
This Agreement supersedes all prior communications,
understandings and agreements, whether oral or written.
Amendments to this Agreement must be in writing and signed by
the Client and Olsson. If any part of this Agreement is found to
conflict with applicable law, such part alone shall be null and void
and considered stricken, but the remainder of this Agreement
shall be given full force and effect.
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Eff. 1/2025 2025 Olsson Inc. 1 of 2
2025 Olsson Billing Rate Schedule
Classification Billing Rate
Executive Vice President $ 460.00
Market Leader $ 401.00
Geography/Discipline Leader $ 392.00
Sector Leader $ 346.00
Technical Expert $ 302.00
Senior Project Manager $ 302.00
Client Relationship Manager $ 302.00
Senior Team Leader $ 307.00
Group Leader $ 247.00
Client Manager/Project Manager $ 247.00
Associate Project Manager $ 222.00
Lead Engineer $ 247.00
Senior Engineer $ 239.00
Project Engineer $ 208.00
Engineer $ 178.00
Associate Engineer $ 156.00
Assistant Engineer $ 140.00
Lead Scientist $ 218.00
Senior Scientist $ 191.00
Project Scientist $ 159.00
Scientist $ 136.00
Associate Scientist $ 121.00
Assistant Scientist $ 102.00
Lead Planner $ 222.00
Senior Planner $ 198.00
Project Planner $ 164.00
Planner $ 145.00
Associate Planner $ 126.00
Assistant Planner $ 109.00
Lead Landscape Architect $ 222.00
Senior Landscape Architect $ 194.00
Project Landscape Architect $ 164.00
Landscape Architect $ 145.00
Associate Landscape Designer $ 126.00
Assistant Landscape Designer $ 111.00
Commissioning Manager/Technical Manager $ 244.00
Commissioning Agent $ 217.00
Commissioning Senior Technician $ 184.00
Commissioning AssociateTechnician $ 155.00
Commissioning Assistant Technician $ 131.00
Design Manager/Technical Manager $ 184.00
Design Associate $ 147.00
Senior Technician $ 119.00
Associate Technician $ 102.00
Assistant Technician $ 89.00
GIS Specialist $ 206.00
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Eff. 1/2025 2025 Olsson Inc. 2 of 2
2025 Olsson Billing Rate Schedule
Classification Billing Rate
Stormwater Compliance Leader/Specialist $ 200.00
Stormwater Compliance Speclst/Sr Coord $ 154.00
Stormwater Compliance Coordinator $ 121.00
Stormwater Compliance Assistant $ 97.00
Business Development Sr Specialist $ 256.00
Business Development Specialist $ 198.00
Student Intern - Level 3 $ 112.00
Student Intern - Level 2 $ 96.00
Student Intern - Level 1 $ 80.00
Public Engagement Specialist/Sr Coordinator $ 136.00
Public Engagement Coordinator $ 107.00
Public Engagement Assistant $ 90.00
Administrative Senior Specialist/Leader $ 172.00
Administrative Specialist/Sr Coordinator $ 119.00
Administrative Coordinator $ 97.00
Administrative Assistant $ 78.00
Project Senior Coordinator $ 133.00
Project Coordinator $ 106.00
Note: The 2025 OIsson Billing Rate Schedule will be used the entirety
of this project as it is not a multi-year contract.
Billing Rate Schedules for Surveying, Construction
Administration, Drilling, and Special Inspections/NDT/Materials
Testing will be provided as Appendices, as needed.
82
ITEM #:12
DATE:06-10-25
DEPT:PW
SUBJECT:STORY COUNTY WATER MONITORING AND INTERPRETATION PLAN
2021-2030 PROFESSIONAL SERVICES AGREEMENT
COUNCIL ACTION FORM
BACKGROUND:
In 2020, a planning team of 24 members from Story County agencies, including Ames,
developed a plan to comprehensively monitor stream and lake water quality in the County. The
plan was presented to the City Council on March 23, 2021. An update was presented to the
Council during the Watersheds Update on April 19, 2022.
This county-wide plan is the first of its kind in Iowa . It provides a working document for
meeting goals and strategies as the planning team continues to meet and support effective
and practical stream and lake water quality monitoring efforts.
The Story County Water Monitoring & Interpretation Plan 2021-2030 is now completing its fifth
year. The purpose of the plan is to collect and analyze water sampling data, to increase
residents' knowledge and understandings, identify problems in the watersheds within Story
County, and to support and improve water quality.
The goals of the plan are:
1. To increase awareness of water quality in Indian Creek and South Skunk River (and their
tributaries), recognize progress, and engage stakeholders who can positively impact
those watersheds.
2. Expand monitoring efforts to cover more of the county.
3. To identify and promote actions that improve and sustain the water quality and system
resiliency of the lakes and rivers through which water travels.
4. To strengthen the working relationships between current and future partners as we
implement the monitoring plan.
Since the plan's inception, the City of Ames has contracted with Prairie Rivers of Iowa,
RC & D, of Ames, Iowa (PRI) to assist in development and implementation of the plan.
Other partners also contribute funding for implementation of the plan.
Services provided by PRI include:
Water Monitoring
Work with Monitoring Planning team to implement goals and strategies and assist in
holding at least four meetings/year with the Monitoring Planning team.
Continue to oversee two volunteer monitoring snapshots taken in the spring and in the
fall. Conduct monthly sample collection, delivery to lab, and reporting/interpretation of
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data for 15 sites around the county and snapshot events.
Work closely with the City of Ames Lab to collect and coordinate monitoring information
for the Monitoring Plan.
Oversee water quality monitoring webpage development and maintenance in partnership
with City of Ames.
Facilitate the development of a Quality Assurance Project Plan (QAPP) for the
monitoring program
Coordinate follow-up monitoring to identify bacteria sources.
Water Quality Public Education
Support the City of Ames events that involve conservation by interpreting and educating
the public.
If requested, provide one article a year about water quality and/or conservation to
distribute throughout the city.
Develop graphs and educational materials as needed.
Other Conservation Efforts and Education
Present water quality, water monitoring and other educational elements to the City
Council, as needed.
Support and participate in the Eco-Fair.
Support the prairie restoration at the Ames Water and Pollution Plant on 13 th Street.
Support City of Ames in project-related grant seeking and philanthropic endeavors, as
needed.
Conduct site analysis and/or develop restoration planting plans for best management
practice (BMP) implementation, as needed, including supporting the development of a
master plan for the section of Ioway Creek that flows through the City of Ames.
A focus for FY 2025/26 will be source tracking E. Coli. A new testing method has become
available that can narrow down the source of E. Coli and determine if it is human, bovine,
swine, poultry, sheep or dog. The samples will be taken at strategic locations where there are
known or anticipated high E. Coli levels.
The proposed contract is for the period from July 1, 2025, through June 30, 2026. The
contract amount is $56,740. This is the first year in which the agreement is above
$50,000 and, therefore, City Council approval is necessary.
Funding for the contract is from the following sources:
Public Works Stormwater Permit Program $ 37,826.67 (2/3)
WPC Watershed Nutrient Reduction CIP
Program $ 18,913.33 (1/3)
Total $ 56,740.00
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ALTERNATIVES:
1. Approve the Professional Services Agreement for the Story County Water Monitoring
and Interpretation Plan, 2021-2030 with Prairie Rivers of Iowa, RC & D of Ames, Iowa,
billed monthly and not to exceed $56,740.
2. Do not approve the agreement for services.
CITY MANAGER'S RECOMMENDED ACTION:
Staff has worked diligently with PRI and other agencies to implement the plan that
monitors water quality in local waterways, educates the public, and improves the water
quality in area streams and waterbodies. This plan is starting the sixth year of
implementation. Continued monitoring will identify trends and help determine the
effectiveness of water quality practices and streambank stabilization
projects. Therefore, it is the recommendation of the City Manager that the City Council adopt
Alternative No. 1, as described above.
ATTACHMENT(S):
PRI-CityofAmes WaterMonitoringServicesAgreement 2025-2026 signed by PRI.pdf
85
COOPERATIVE AGREEMENT
BETWEEN
CITY OF AMES
AND
PRAIRIE RIVERS OF IOWA RC&D
Water Monitoring
This Agreement is made effective on July 1, 2025 by and between City of Ames, City Hall, 515 Clark
Avenue, Ames, Iowa 50010 hereinafter referred to as ‘AMES’, and Prairie Rivers of Iowa RC&D, 3116
S Duff Avenue, Suite 201, Ames, Iowa 50010 . Prairie Rivers of Iowa RC&D is hereinafter referred to as
‘PRI’ for this agreement.
The parties have agreed and do hereby enter into this agreement according to the provisions set out
herein:
A.Description of Services
PRI will work with City of Ames to develop and implement water monitoring and conservation
education throughout Ames and Story County. The work will include:
1)Water Monitoring
●Work with Monitoring Planning team to implement goals and strategies in 2025-26, and
assist in holding at least four meetings/year with the Monitoring Planning team.
●Continue to oversee two volunteer monitoring snapshots taken in the spring and in the fall.
●Conduct monthly sample collection, delivery to lab, and reporting/interpretation of data for
15 sites around the county and snapshot events.
●Work closely with the City of Ames Lab to collect and coordinate monitoring information for
the Monitoring Plan.
●Oversee water quality monitoring webpage development and maintenance in partnership with
City of Ames.
●Facilitate the development of a Quality Assurance Project Plan (QAPP) for the monitoring
program.
●Coordinate follow-up monitoring to identify bacteria sources.
86
2)Water Quality Public Education
●Support the City of Ames Eco-Chats and other watershed events that involve conservation by
interpreting and educating the public.
●If requested, provide one article a year about water quality and/or conservation to distribute
through the Cityside newsletter.
●Develop graphs and educational materials as needed.
3)Other Conservation Efforts and Education
●Present water quality, water monitoring and other educational elements to the City Council,
as needed.
●Support and participate in the Eco-Fair.
●Support the prairie restoration at the Ames Water and Pollution Plant on 13 th Street.
●Support City of Ames in project-related grant seeking and philanthropic endeavors, as
needed.
●Conduct site analysis and/or develop restoration planting plans for BMP implementation, as
needed, including supporting the development of a master plan for the section of Ioway
Creek that flows through the City of Ames.
B.Scope of Work Timeline
This contract is in effect from July 1, 2025, through June 30, 2026.
C.Reimbursement
These services will be invoiced and reimbursed for a total of $56,740. No greater amount shall be paid
without a signed written amendment.
D.Suspension/Termination
Either party may terminate this Agreement by giving written notice to the other, at least 30 days before
the effective date of termination. Either party may suspend this agreement. Notification of suspension
shall be in writing. In the event of termination by either party, PRI will be paid for compliant services
through the date of termination.
E.Entire Agreement
This Agreement contains the entire Agreement of the parties and there are no other promises or
conditions in any other Agreement whether oral or written.
F.Amendment
This Agreement may be modified or amended by written order with mutual agreement by both parties.
2
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88
ITEM #:13
DATE:06-10-25
DEPT:HR
SUBJECT:FY 2025/26 PROPERTY BROKERAGE AGREEMENT
COUNCIL ACTION FORM
BACKGROUND:
The City utilizes the services of a broker to procure property insurance coverage for City
facilities. On June 25, 2024, the City Council awarded a contract to Willis Towers Watson
(WTW) for this service for FY 2024/25. The contract contained two optional one-year
r e ne wa ls . WTW’s proposal is to provide these services at $57,750 for the first optional
renewal period from July 1, 2025 through June 30, 2026. The adopted FY 2025/26 City budget
contains $60,000 for this service.
ALTERNATIVES:
1. Approve a renewal of the property brokerage agreement with WTW in the amount of
$57,750 for the period of July 1, 2025 through June 30, 2026.
2. Do not approve the proposed agreement and direct City staff to find alternatives to
provide property brokerage services.
CITY MANAGER'S RECOMMENDED ACTION:
Willis has been the City's property insurance broker for many years. The firm provided
the best response to an RFP conducted in 2024 for these services, and the proposed
renewal contains a reasonable fee for the services. Willis continues to provide
satisfactory services in finding the best property insurance rates Therefore, it is the
recommendation of the City Manager that the City Council adopt Alternative No. 1, as
described above.
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ITEM #:14
DATE:06-10-25
DEPT:HR
SUBJECT:PROPERTY INSURANCE RENEWAL FOR FY 2025/26
COUNCIL ACTION FORM
BACKGROUND:
The City contracts with Willis of Greater Kansas, Inc. to provide property insurance brokerage
services for the City's property insurance program. Willis has obtained quotes for property
insurance coverage for FY 2025/26, and these quotes are now being presented for City
Council approval.
The City's property insurance program is split into two main components:
The "Power" component, which covers Resource Recovery, the Power Plant, and assets
related to the electrical infrastructure. In FY 2018/19 this coverage was moved to Starr
Tech for underwriting of the policy.
The "Municipal" component, which covers all other City property. This component has
been underwritten by Chubb Insurance Group since 2012.
Splitting the City's insurance coverage into two major components allows for an
optimization of terms and pricing to fit each insurer's specialty, rather than placing all
City property under a one-size-fits-all program. In addition, the broker arranges for
flood insurance for the specific properties susceptible to flood damage (CyRide, WPC,
and Furman Aquatic Center).
QUOTATION SUMMARY:
As with prior years through Willis, the municipal and flood coverage in the renewal proposal
comes from Chubb (municipal property), and RSUI (flood insurance). The account rate for
Chubb increased by 3.8% while the RSUI decreased 10.7% from FY 2024/25. The quotation
details for the municipal portion of the program are as follows:
FY 2025/26 'Municipal' Facilities Renewal (Chubb & RSUI)
Chubb "Municipal" Assets Coverage FY 2025/26 FY 2024/25 Change
Indexed Insured Values@ Replacement Cost, including
CyRide Buses on Premises $348,012,912 $345,745,037 .6%
Chubb Rate (premium plus TRIA ) .1101 .1061 3.8%
Chubb Premium $383,000 $366,822 4.4%
TRIA coverage (terrorism) $21,733 $19,299 12.6%
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Excess Flood $5M Layer (RSUI) for WPC, CyRide,
Furman Aquatic Center $100,000 $111,957 -10.7%
Total Municipal Property Premium $504,733 $498,078 1.3%
The municipal property premium is calculated by dividing the indexed insured value by 100,
then multiplying the result by the rate. [($348,012,912/100) x .1101] = $383,000 (the quote
uses a slightly more precise number for rate, which results in the quote being calculated at
$383,000).
FY 2025/26 "Power" Facilities Renewal
The coverage for the Power facilities remains fixed at $200,000,000. This amount is the
maximum that the City has been able to procure from the market. The Council should note
that this is less than the value of all the Power facilities combined, meaning that in the
extremely unlikely event that all power assets (including the Power Plant, all
substations, the combustion turbines, and the Resource Recovery Plant) were
destroyed in a single incident, the City would have to finance the portion of the
replacement cost that exceeds the coverage limit.
T h e premium is based on the total insured value rather than the policy limit, since a higher-
valued property has a greater chance of reaching the policy limit compared to a lower valued
property.
FY 2025/26 FY 2024/25 Change
Indexed Insured Values @ Replacement Cost $300,371,536 $300,371,536 0%
Coverage Purchased $200,000,000 $200,000,000 --
Account Rate $0.158 $0.158 -0
Total Power Premium $496,230 $496,230 0%
The power property premium is calculated by dividing the indexed insurance value by 100
multiplied by the rate. [($300,371,536/100) x .158] = $474,587 (the quote uses a slightly more
precise number for rate, which results in the quote being calculated at $475,718). Added to the
premium is TRIA (terrorism) coverage ($20,512) for a total of $496,230.
FY 2025/26 Combined Property Renewal
FY 2025/26 FY 2024/25 Change
Total Power Premium $496,230 496,230 0%
Total Municipal
Property Premium $504,733 $498,078 1.3%
TOTAL $1,000,963 $994,308 .7%
The renewal quote for FY 2025/26 municipal properties is lower than the budgeted
amount due a softening of the commercial property insurance market. At the time the
FY 2025/26 City Budget was prepared, staff had anticipated a property insurance
premium increase of up to 30%. Therefore, the adopted FY 2025/26 City budget includes
a total of $1,191,304 for the property program premiums: $617,294 for Municipal
Property premiums and $574,010 for Power facilities premiums.
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ALTERNATIVES:
1. Approve the renewal for the property insurance program coverage at the combined
quoted premium of $1,000,963 for FY 2025/26.
2. Do not approve the renewal of the property insurance program and direct staff to seek
additional coverage quotes.
CITY MANAGER'S RECOMMENDED ACTION:
The proposed insurance renewal provides adequate coverage of the City’s assets and
at a lower than anticipated cost. Therefore, it is the recommendation of the City Manager
that the City Council adopt Alternative No. 1, as described above.
92
ITEM #:15
DATE:06-10-25
DEPT:HR
SUBJECT:RENEWAL OF ICAP MEMBERSHIP TO PROCURE CASUALTY AND
LIABILITY INSURANCE COVERAGES
COUNCIL ACTION FORM
BACKGROUND:
The City's annual membership in the Iowa Community Assurances Pool (ICAP) expires on
June 30, 2025. The City has been a member of ICAP since July 1, 2004, and secures its
casualty and liability coverages through this membership. ICAP provides similar
protection to approximately 300 cities, 70 counties, 50 fair boards, and over 250 other public
entities. ICAP is a member-owned and funded group insurance pool for Iowa public entities.
The following City coverages are provided by ICAP: General (Third Party) Liability, Vehicle
and Transit Bus Liability, Bookmobile Physical Damage, Public Officials Wrongful Acts, Police
Professional Liability, Cyber Breach/Liability.
Membership in the ICAP pool is a long-term commitment based on the fundamentals of rate
stability, availability of coverages meeting the City's needs, and the quality of services
(underwriting, loss control, and claims handling). Below is a summary table of current fees
from ICAP's for these same services for FY 2025/26.
Type of Coverage and Coverage
Amount
FY 2024/25
Current
FY 2025/26
Proposed
General Liability ($2,000,000)$252,838 $251,244.15
Bond, incl. fee 4,683 0 - Moved to Travelers Ins.
Automobile ($2,000,000)258,342 271,259.38
Public Officials ($2,000,000)66,918 70,265.56
Law Enforcement ($2,000,000)
Cyber
45,976
0
48,275.59
15,964.38
Bookmobile Damage ($261,300)1,232 1,232.04
Excess Liability ($13,000,000)171,843 180,435.40
Total Invoice Cost $801,832 $838,675.52
The FY 2025/26 Total Cost of $838,675.52 is an increase of 4.6% from the Total Invoice
Cost for FY 2024/25. At the time the FY 2025/26 Budget was prepared, staff was
anticipating 10-15% increases in liability premiums. Additionally, funding was included
anticipating the opening of the Fitch Family Indoor Aquatic Center, which is not yet
reflected in this coverage quote. The FY 2025/26 Budget includes funding in the amount
of $1,026,822 for liability coverage, which is sufficient to cover the proposed cost of
coverage with ICAP.
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ALTERNATIVES:
1. Accept the renewal of the City's membership in the Iowa Communities Assurance Pool
(ICAP), with the cost not to exceed $838,675.52 for the coverages indicated above.
2. Direct staff to seek other alternatives for casualty and liability insurance.
CITY MANAGER'S RECOMMENDED ACTION:
The City's membership in ICAP continues to result in receiving excellent casualty and
liability coverages and associated services at a competitive price. Therefore, it is the
recommendation of the City Manager that the City Council adopt Alternative No. 1, as
described above.
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ITEM #:16
DATE:06-10-25
DEPT:LIB
SUBJECT:CUSTODIAL SERVICES AT THE AMES PUBLIC LIBRARY - CONTRACT
RENEWAL
COUNCIL ACTION FORM
BACKGROUND:
All cleaning and custodial services for Ames Public Library are provided by a third-party
professional cleaning service. The services include all routine daily cleaning tasks. On May
14, 2024, the City Council awarded a contract to ABM Industry Groups, LLC, of Des Moines,
IA for these services in FY 2024/25. The contract is eligible for up to four additional one-year
renewal terms.
Library staff estimates 4,992 hours of cleaning services are required annually. These hours
are an estimate for budgeting purposes; payments are made on an hourly basis for actual
hours worked. The hourly rate for FY 2025/26 is $19.67 per hour, an increase of
approximately 3.9% compared to the FY 2024/25 contract rate.
The Board of Trustees, Ames Public Library, issued Resolution No. 2025-L014 on April 17,
2025, recommending the contract extension to ABM Industry Group.
ALTERNATIVES:
1. Approve the contract renewal with ABM Industry Groups, LLC, of Des Moines, IA for
Custodial Services at Ames Public Library for the period from July 1, 2025 through June
30, 2026, in an amount not-to-exceed $98,184.
2. Award the contract to one of the other bidders.
3. Reject the renewal option and instruct staff to seek new competitive bids.
CITY MANAGER'S RECOMMENDED ACTION:
ABM continues to provide relatively low-cost custodial services for the Ames Public
Library. ABM's representatives and have worked closely with Library staff to ensure
there are high-quality results and the cleaning schedule accommodates the timing of
library activities and public events. Therefore, it is the recommendation of the City Manager
that the City Council adopt Alternative No. 1, as described above.
ATTACHMENT(S):
Library Board Res No 2025-L014 Custodial Contract FY 25-26.pdf
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FY26 Custodial Contract
BOARD OF TRUSTEES
AMES PUBLIC LIBRARY
APRIL 17, 2025
Resolution No. 2025-L014
Be it resolved that the Board of Trustees, Ames Public Library, approves renewal and
recommends that the City Council renews the contract with ABM Industry Groups, LLC,
Des Moines, Iowa for library custodial services in FY26 in the amount of $98,184.
Moved:
Seconded:
Vote on Motion:
Voted Aye:
Voted Nay:
Absent:
Abstained:
Reynolds
Thorbs-Weber
6-0
Arora, Gordillo, Johnson, Myers, Reynolds, Thorbs-Weber
Reger
Gibson
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Briefing Paper: Custodial Contract April 17, 2025
Background:
Custodial services for Ames Public Library are provided by a third-party professional
cleaning service. The tasks included in this service are all the routine daily cleaning tasks. On
April 18, 2024 the below bids were received. Based on the bids, the contract was awarded to
ABM with the option to renew for four additional terms.
Responding Supplier
ABM Industry Groups, LLC.
Reliable Maintenance Company
Nationwide Office Care
Cleaning Connection
Servpro of Ames {Mac Rizzo LLC)
MetroClean Solutions, LLC
phClean {Professional Home Ames Inc)
Peacefully Clean LLC
** Confirming Hourly Rate Which May Affect
Yearl Hourly Extended FY Rate Year
l 2024/2025
4992Hrs.
$18.93 $ 94,498.56
$21.00 $ 104,832.00
$21.40 $ 106,828.80
**28.43 $ 141,900.00
$30.50 $ 152,256.00
$31.65 $ 157,996.80
$52.00 $ 259,584.00
$60.00 $ 299,520.00
Year2 Year3 Year4 Years
Extended Extended Extended Extended
FY 20205/2026 FY 20206/2027 FY 20205/2026 FY 20205/2026
4992Hrs. 4992 Hrs. 4992 Hrs. 4992 Hrs.
$ 98,184.00 $ 101,620.44 $ 105,075.54 $ 108,543.03
$ 106,928.64 $ 109,067.21 $111,248.56 $ 113,473.53
$ 130,373.87 $ 159,968.74 $ 197,369.43 $ 244,738.09
$ 156,090.00 $ 171,699.00 $188,868.90 $ 207,755.79
$ 152,256.00 $ 152,256.00 $ 155,301.12 $ 155,301.12
$ 158,786.78 $ 159,580.72 $160,538.20 $ 162,143.58
$ 269,967.36 $ 280,766.05 $291,996.70 $ 303,676.56
$ 308,505.60 $ 317,760.77 $327,293.59 $ 337,112.40
For the last fiscal years ABM has provided relatively low cost custodial services for the
Ames Public Library and ABM's representatives have worked closely with Library staff to
accommodate the timing of library activities and public events.
The hourly rate for the FY26 renewal is $19.67.
Action: Administration recommends awarding the contract for FY2025/26 Custodial
Services for the Ames Public Library to ABM Industry Groups, LLC in the amount of
$98,184.
SYearTotal
$507,921.58
$545,549.94
$839,278.92
$866,313.69
$767,370.24
$799,046.09
$ 1,405,990.68
$ 1,590,192.36
97
ITEM #:17
DATE:06-10-25
DEPT:FIN
SUBJECT:CONTRACT FOR PRINT-TO-MAIL SERVICES FOR UTILITY BILLS
COUNCIL ACTION FORM
BACKGROUND:
The City issues approximately 297,711 utility billing statements annually. Rather than
preparing, printing, and mailing utility billing statements in-house, the City utilizes a print-to-
mail service to ensure timely and accurate delivery of these statements. Currently, only 18%
of customers receive electronic bills.
The City of Ames is currently contracted with Matrix Imaging Solutions (formerly DataProse)
through June 30, 2025. The company has provided utility bill printing and mailing services for
the City for over 20 years, with operations based in Texas. Recently, staff has received an
increasing number of reports from customers indicating delayed or missing utility bills.
In response, the City conducted a review of its current print-to-mail service. The review
identified opportunities for improved service and cost savings by partnering with a vendor
located closer to Ames.
To evaluate potential improvements, the City issued a Request for Proposals (RFP) for print-
to-mail services. Responses were received from eight vendors, which are listed below along
with the evaluation score and first year cost for each:
Vendor Score Cost
American Solutions for
Business, Grand Rapids, MI 746 $285,790
InfoSend, Inc., Downers
Grove, IL 1260 $173,690
Lineage Connect, Kansas
City, MO 916 $190,117
Matrix Imaging Solutions, LLC,
Coppell, TX 1088 $197,031
OSG, Carol Stream, IL 870 $185,089
PCI Group, Inc., Fort Mill, SC 890 $260,248
RevSpring, Inc., Nashville, TN 944 $200,227
98
The Master’s Touch, LLC,
Spokane, WA 938 $181,244
Proposals were evaluated based on pricing, service capabilities, reporting and invoicing
functionality, data security, implementation approach, and vendor qualifications for a standard
number of 352,354 statements. After a comprehensive review, InfoSend, Inc. was
selected as the recommended vendor due to its overall value.
While pricing between the current vendor and InfoSend, Inc. is similar, the City would
benefit from enhanced features and estimated annual savings of approximately $1,650.
Key advantages include:
Mail Tracking : Ability to track bills through the USPS system, providing visibility when
customers report non-receipt.
Proximity: Bills would be mailed from a facility within five hours of Ames, significantly
reducing mail delivery times.
Improved E-Billing: InfoSend offers a $100/month Application Programming Interface
(API) that integrates with the customer portal, allowing access to PDF versions of the
past 12 months of bills. This is half the cost of the City’s current vendor and provides a
more user-friendly experience than the existing HTML-based e-bills.
Remittance Tracking : For $50/month, the City can receive tracking information for
customer payments made by mail—an option not available through the current vendor.
These improvements align with the City’s sustainability goals by promoting e-billing and
reducing paper usage and mailing costs. Implementation with InfoSend is targeted for
September 1, 2025. Until then, the City will continue month-to-month service with Matrix
Imaging Solutions.
The proposed contract with InfoSend, Inc. includes the original costs quoted above, a postage
deposit, and the annual cost of the improved e-billing and remittance tracking, which breaks
down as follows:
Quoted Price (listed above) $173,690
Postage Deposit 41,010
API/Tracking Cost 1,800
Total Contract Amount: $216,500
ALTERNATIVES:
1. Award a contract for print-to-mail services to InfoSend, Inc. in an amount not to exceed
$216,500.
2. Award a contract to one of the other vendors.
3. Reject all proposals and direct staff to rebid the required services.
99
CITY MANAGER'S RECOMMENDED ACTION:
InfoSend offers enhanced service features, including USPS mail tracking and expanded
digital access to billing statements, which will improve the customer experience and
support the City's sustainability goals. In addition to providing these added benefits,
InfoSend's pricing is slightly lower than the current vendor's. Their facility’s closer
proximity to Ames will also help reduce delivery times for utility bills, further improving
reliability and efficiency in customer communications. Therefore, it is the
recommendation of the City Manager that the City Council adopt Alternative #1, as described
above.
100
ITEM #:18
DATE:06-10-25
DEPT:FIN
SUBJECT:SUPERION SOFTWARE MAINTENANCE (MAPSG)
COUNCIL ACTION FORM
BACKGROUND:
On June 14, 2005, the City entered into a 28E Agreement to support a joint computer network
for public safety. The Multi-Agency Public Safety Group (MAPSG) is a public safety
collaboration that includes Story County Sheriff’s Office, Iowa State University Department of
Public Safety, and Ames Police as the principal collaborators. As part of the agreement, each
entity is allocated a share of costs and responsibilities. The City is responsible for 29% of the
costs and for arranging the payment of software maintenance.
In order to comply with the terms of the agreement, the City has historically purchased
ONESolution software, a software product of Superion, LLC, a CentralSquare Company
(Central Square). Central Square is the shared public safety software vendor for the
Public Safety Computer Aided Dispatch, Police Records, Phase II Mapping, MCIC/State
Interface, and reporting applications. The City contracts with the vendor on an annual
basis for maintenance services.
Central Square, LLC is the sole provider of maintenance for these software
applications. This yearly maintenance includes 24-hour programming support, software
upgrades on all applications throughout the year, and eligibility to participate in the Central
Square Users' Group annual meeting, where software enhancements are requested and
formalized for the next year.
The representatives of each agency responsible for the coordination of MAPSG believe this
software continues to be the best solution to meet the needs of the group. In anticipation of
the annual renewal, $253,236 was included and approved by the City Council as part of
the FY 2025/26 budget process. This estimate was a 6% increase over the previous
renewal from ONESolution software.
The proposed agreement includes an annual contract amount of $261,081.67, or
roughly $7,846 more than the budgeted allotment. The City of Ames’ share of these
expenses is approximately $75,870.33 (29.1%), which is slightly more than the budgeted
amount of $73,668. The shortfall in the City's share of the expenses will come from the
Police ($2,088) and Fire ($114) operating budgets. The MAPGS partners believe the
contracted amount represents a reasonable cost escalation and continue to believe this
solution is best suited to meet the needs of the partnership and avoid significant disruptions in
service.
101
ALTERNATIVES:
1. Waive the Purchasing Policies and Procedures requirement for competitive bids and
authorize City staff to enter into FY 2025/2026 software maintenance contracts with
Superion, LLC, a CentralSquare Company at an estimated cost of $261,081.67.
2. Do not authorize continuing a software maintenance contract with Superion LLC, a
CentralSquare Company, and attempt to find another vendor for this type of software or
discontinue the intergovernmental partnership.
CITY MANAGER'S RECOMMENDED ACTION:
As part of the MAPSG agreement, the City is responsible for software maintenance and
for approximately 29% of the total cost. The group has historically utilized Central
Square as the shared public safety software vendor for the Public Safety Computer
Aided Dispatch, Police Records, Phase II Mapping, MCIC/State Interface, and reporting
applications and has been happy with the product and service provided.
Because Central Square, LLC is the sole provider of the software, staff believes it is in
the City’s best interest for the Council to waive the formal bidding requirements. Of the
total renewal cost of $261,081.67, the City will be responsible for approximately 29%, or
$75,870.33. Therefore, it is the recommendation of the City Manager that the City Council
adopt Alternative No. 1, as described above.
102
ITEM #:19
DATE:06-10-25
DEPT:ELEC
SUBJECT:ELECTRIC MARKET PARTICIPANT SERVICES CONTRACT
COUNCIL ACTION FORM
BACKGROUND:
Electric Services provides electricity to most of the homes and businesses in Ames. Energy
that is not produced by the City’s local electric generation or received from the utility's long-
term wind contract is purchased through a regional organization called the Midcontinent
Independent System Operator (MISO).
Energy is purchased on a day-ahead and real-time basis, to match the utility’s electric
requirements with energy production. To accomplish this, sophisticated software is needed to
balance electric load forecasting information, wind production forecasts, and generation
pricing to create the right balance of local generation and market purchases.
This action involves a subscription for market-specific software that provides the
necessary platform, tools, and functionality to enable staff at Electric Services to
transact and communicate with the MISO Energy Market. This software enables Electric
Services to market, schedule, and manage the City’s load (the electric demand by its
customers) and its wind generation in MISO.
The use of this software enables staff to make strategic decisions to optimize the
utility’s portfolio in the MISO market and provides the critical tools needed by staff to
check the accuracy of MISO’s complex billing system.
On May 26, 2020, City Council awarded a three-year contract to MCG Energy Solutions, LLC,
Minneapolis, MN, for MISO Energy Market software service, with two optional renewal
periods. The final renewal period of the contract will expire on July 1, 2025.
Staff is requesting the City Council to waive the Purchasing Policies and Procedures
requirement for competitive bids services and enter into a contract with MCG to
continue to provide these services. Reasons for this approach as opposed to seeking
competitive bids include:
1. MCG Energy Solutions provides Electric staff with several highly specialized and custom
reports and a critically needed custom dashboard display module designed specifically
for Ames’ generation and load within its software application at no cost. MCG has
customized its software for Ames’ specific needs and requirements for scheduling the
City’s wind farm in the MISO market. These custom features utilized by City staff would
be lost by switching vendors.
2. Less downtime in the day-to-day use and operation of software. Configuring new
complex communication systems used to share critical operational data would also
impact Ames’ other vendors whose critical services are needed. Switching providers
would require extensive training for several staff with an estimated 150 hours of labor to
103
manage the conversion.
MCG has proposed a fixed pricing structure for a five-year contract period. The cost for the
first year of the service (FY 2025/26) is a 2.5% increase compared to the cost for the current
year. The proposed pricing contains annual 2.5% increases, as shown in the table below.
CONTRACT PERIOD COST
7/1/2025 to 6/30/2026 $120,841.32
7/1/2026 to 6/30/2027 $123,862.44
7/1/2027 to 6/30/2028 $126,958.92
7/1/2028 to 6/30/2029 $130,132.92
7/1/2029 to 6/30/2030 $133,386.24
A new purchase order will be sent for each fiscal year. Payments will be made on a monthly
basis over the 5-year period. The agreement contains a non-appropriation clause that
allows the City to cancel if funds are not appropriated in future City budgets. The
approved FY 2025/26 operating budget includes $138,500 for this software support
service.
ALTERNATIVES:
1. Waive the Purchasing Policies and Procedures requirement for formal bidding
procedures and award a five-year contract with MCG Energy Solutions, LLC,
Minneapolis, MN, for MISO Market Participant Services for the period of July 1, 2025
through June 30, 2030 in the amount of $635,181.84.
2. Reject the renewal option and instruct staff to seek new competitive bids.
CITY MANAGER'S RECOMMENDED ACTION:
The proposed contract with MCG Energy Solutions, LLC will provide MISO Energy
Market software service for Electric Services that assures fixed pricing, continuity of
integration and service, and reduced administrative burden. Therefore, it is the
recommendation of the City Manager that the City Council adopt Alternative No. 1, as stated
above.
104
ITEM #:20
DATE:06-10-25
DEPT:ELEC
SUBJECT:TIPPING FEES FOR POWER PLANT ASH DISPOSAL
COUNCIL ACTION FORM
BACKGROUND:
The City's Power Plant currently uses a small section of the ash pond where combusted
Refuse Derived Fuel (RDF) residue settles to the bottom. The ash itself is composed of
inorganic materials in the fuel that do not burn and must be removed from the boilers to allow
continual operation. Once deposited in the ash pond, the relatively clean water on the top of
the pond can be recycled to the Power Plant to transport additional ash from the bottom of the
boilers. Over time the ash builds up on the bottom of the pond and reduces the available
capacity. The ash must be regularly removed via excavating or dredging and hauled to a
landfill to provide continual space so the boilers can continue to burn RDF.
Boone County Landfill is the designated landfill for Ames' solid waste and, therefore,
would be the landfill where excavated ash is typically disposed. However, Boone
County Landfill does not want to receive the RDF combustion ash and has instructed
the City to haul the ash to another landfill. In the past, the City has hauled the ash to
Metro Park East Landfill in Mitchellville, Iowa. Recently, Metro Park East increased its
tipping fees. City staff explored alternatives and learned that the Marshall County
Landfill will take the RDF ash at a lower cost per ton, thereby reducing the utility's
expenses. At the City's request, Boone County has released the ash to Marshall County
Landfill for disposal.
Funding for this contract with Marshall County Landfill will come from the FY 2025/26 Power
Plant Ash System account where $300,000 is allocated for ash hauling and disposal. Of this
amount, $100,000 is available to cover the tipping fees for the Marshall County Landfill (this
action). The remaining $200,000 is obligated under a separate contract with Wulfekuhle
Injection & Pumping to remove the ash from the pond and haul it. That contract was approved
by City Council on April 8, 2025.
In addition to approving the contract, the Council is being asked to waive the Purchasing
Policies and Procedures requirement for formal bids, since solid waste planning area
regulations would prevent the City from bidding the disposal location for this material.
ALTERNATIVES:
1. Waive the City’s Purchasing Policies and Procedures requirement for formal bidding
procedures and award a contract to Marshall County Landfill, Marshalltown, IA for landfill
tipping fees for Power Plant ash disposal in the amount not to exceed $100,000 from
July 1, 2025 through June 30, 2026.
2. Do not approve the contract and continue to haul RDF ash to Metro Park Ease Landfill.
105
CITY MANAGER'S RECOMMENDED ACTION:
The Power Plant needs to continuously remove ash from the ash pond when a unit is
burning RDF. This contract will provide for the disposal of the ash. The actual amount
paid to Marshall County will be dependent upon the amount of ash delivered to the
facility. Therefore, it is the recommendation of the City Manager that the City Council adopt
Alternative No. 1.
106
ITEM #:21
DATE:06-10-25
DEPT:PW
SUBJECT:PUBLIC WORKS SURVEY EQUIPMENT
COUNCIL ACTION FORM
BACKGROUND:
The Engineering Division of Public Works performs engineering surveys for design and
analysis of Public Works projects. These surveys utilize highly calibrated survey instruments to
gather detailed information that aid in the development of engineering plans.
The General Fund savings were reallocated in the adjusted FY 2024/25 operating budget to
finance the purchase of two pieces of specialized survey equipment. The first is a Trimble X7
3D Laser Scanner that will significantly reduce time and labor to conduct topographic
survey data. This instrument also greatly improves safety when surveying high-traffic areas
as the operator is not required to be in the street performing the work.
The second piece of equipment is a Tridrone RCV Remote Survey Boat. This boat allows
for robotic survey of storm water basins. Currently, this work is completed by placing
engineering staff and equipment in a boat. The proposed instrument greatly enhances staff
safety while limiting the survey equipment's exposure to water damage.
Seiler Instrument & Manufacturing Co. is the sole authorized distributor in Iowa for both
Trimble and Seafloor Systems, the manufacturers of the two survey devices. The
equipment is brand compatible with the existing survey equipment in Public Works,
thus reducing operational and maintenance complexity. There are no other vendors in
Iowa due to Seiler's distribution rights.
Staff has received quotes for the two devices for a combined purchase amount of
$59,016.50. Funding is available in the adjusted FY 2024/25 operating budget in the
amount of $69,500.
ALTERNATIVES:
1. Waive the City’s Purchasing Policies and Procedures requirement for competitive bids
and approve the single source purchase from Seiler Instrument & Manufacturing Co. for
a total of $59,016.50.
2. Do not approve the single source procurement and direct staff to solicit competitive bids.
CITY MANAGER'S RECOMMENDED ACTION:
This equipment will expand the City’s ability to complete complex survey work safely,
efficiently, and using in-house resources. Given the authorized sole distributorship and
standardization benefits, staff believes a waiver of competitive bidding is
justified. Therefore, it is the recommendation of the City Manager that the City Council adopt
Alternative No. 1, as described above.
107
To:Mayor and City Council
From:City Clerk's Office
Date:June 10, 2025
Subject:Contract and Bond Approval
Item No. 22
MEMO
There is no Council Action Form for the 2024/25 Accessibility Enhancement
Program with TK Concrete, Inc. of Pella, IA, in the amount of $88,250. City
Council approval of the contract and bond for the project is simply fulfilling a
State Code requirement.
City Clerk's Office 515.239.5105 main
515.239.5142 fax
515 Clark Ave. P.O. Box 811
Ames, IA 50010
www.CityofAmes.org
108
To:Mayor and City Council
From:City Clerk's Office
Date:June 10, 2025
Subject:Contract and Bond Approval
Item No. 23
MEMO
There is no Council Action Form for the 2024/25 Airport Entryway Improvements
with TK Concrete, Inc. of Pella, IA, in the amount of $554,055. City Council
approval of the contract and bond for the project is simply fulfilling a State
Code requirement.
City Clerk's Office 515.239.5105 main
515.239.5142 fax
515 Clark Ave. P.O. Box 811
Ames, IA 50010
www.CityofAmes.org
109
To:Mayor and City Council
From:City Clerk's Office
Date:June 10, 2025
Subject:Contract and Bond Approval
Item No. 24
MEMO
There is no Council Action Form for the 2024/25 South 16th Street Roadway
Widening with Con-Struct, Inc. of Ames, IA, in the amount of $3,625,832.10. City
Council approval of the contract and bond for the project is simply fulfilling a
State Code requirement.
City Clerk's Office 515.239.5105 main
515.239.5142 fax
515 Clark Ave. P.O. Box 811
Ames, IA 50010
www.CityofAmes.org
110
To:Mayor and City Council
From:City Clerk's Office
Date:June 10, 2025
Subject:Contract and Bond Approval
Item No. 25
MEMO
There is no Council Action Form for the Emergency Generator System for the
Power Plant with Van Maanen Electric, Inc. of Newton, Iowa, in the amount of
$310,670. City Council approval of the contract and bond for the project is simply
fulfilling a State Code requirement.
City Clerk's Office 515.239.5105 main
515.239.5142 fax
515 Clark Ave. P.O. Box 811
Ames, IA 50010
www.CityofAmes.org
111
ITEM #:26
DATE:06-10-25
DEPT:W&PC
SUBJECT:WPC FACILITY BIOSOLIDS DISPOSAL OPERATIONS
COUNCIL ACTION FORM
BACKGROUND:
On May 14, 2024, City Council awarded a contract in an amount not-to-exceed $126,750.00 to
Wulfekuhle Injection & Pumping of Peosta, Iowa, to complete the third and final year of a
three-year biosolids disposal contract at the Water Pollution Control Facility (WPC). All work
under the FY 2024/25 contract was completed to the satisfaction of staff and in accordance
with the contract at a final cost of $105,626.61. Staff is recommending that Council accept
completion of the work under the FY 2024/25 contract.
Proposals are currently being reviewed for the next three-year agreement. A recommendation
will be presented to Council in July.
ALTERNATIVES:
1. Accept completion of the FY 2024/25 contract in a final amount of $105,626.61.
2. Do not accept completion at this time.
CITY MANAGER'S RECOMMENDED ACTION:
Disposal of biosolids at the WPC Facility is necessary for uninterrupted operation of the
facility and continued permit compliance. Wulfekuhle Injection & Pumping has
successfully completed the work required for FY 2024/25, and the project is now ready
to be accepted. Therefore, it is the recommendation of the City Manager that the City Council
adopt Alternative No. 1, as described above.
112
ITEM #:27
DATE:06-10-25
DEPT:P&H
SUBJECT:DEDICATION OF RIGHT OF WAY FOR 24TH STREET
AND HOOVER AVENUE
COUNCIL ACTION FORM
BACKGROUND:
The City's Subdivision Code in Chapter 23 of the Ames Municipal Code includes a process for
creating or modifying property boundaries and for determining if any improvements are
required in conjunction with the platting of property.
The subject, unplatted (conveyance) properties are at the northeast corner of 24th Street and
Hoover Avenue: 1403 24th Street (Calvary United Methodist Church) and 2524 Hoover
Avenue (Church of Jesus Christ of Latter-day Saints). The two churches are executing a
boundary line adjustment via a plat of survey. The shared property line is moving 121.45 feet
to the south (Attachment A).
This boundary line adjustment will increase the size of the Latter-day Saints property and
shrinks the size of the Methodist Church property. The land to change hands is grassy lawn,
with a few scattered trees. There are no improvements in this space. Excluding the right-of-
way, the Methodist Church property is currently around 4.3 acres and will be reduced to 3.088
acres. Excluding the right-of-way, the Latter-day Saints property is currently 2.79 acres and will
be enlarged to 3.992 acres. Moving the property line will not create any encroachments or
other nonconformities.
The Church of Jesus Christ of Latter-day Saints has not indicated what it intends to do with the
property it is acquiring.
Maps currently show the right-of-way as dedicated, but through the plat of survey process, it
was determined that the right-of-way was still part of the subject parcels. Plats of survey for
boundary line adjustments do not ordinarily go to City Council for review, but because
this particular plat of survey involved right-of-way dedication, the City Council must
approve accepting the dedication. Dedication includes approximately 434 feet of right-
of-way along 24th Street and approximately 712 feet of right-of-way along Hoover
Avenue. This dedication must be accepted before the Plat of Survey can be recorded (see
Attachment B & C). Deeds conveying the right-of-way for each original property are shown in
Attachment D.
113
ALTERNATIVES:
1. Approve a resolution accepting the right-of-way dedication with the attached deeds,
thereby authorizing the Planning and Housing Director to approve the final Plat of
Survey.
2. Deny the acceptance of the right-of-way on the basis that the City Council finds that the
requirements for Plats of Survey and right-of-way dedication requirements as described
in Sec. 23.308 and 23.309 have not been satisfied.
3. Refer this request back to staff and/or the owners for additional information.
CITY MANAGER'S RECOMMENDED ACTION:
The Plat of Survey will move the common lot line between the Calvary United Methodist
Church and the Church of Jesus Christ of Latter-day Saints. The Methodist Church
property will decrease in size and the Latter-day Saints property will increase in size.
The boundary line adjustment will not create any nonconformities. Therefore, it is the
recommendation of the City Manager that the City Council adopted Alternative #1 as
described above.
ATTACHMENT(S):
Attachment A - Location Map.pdf
Attachment B - Plat Map.pdf
Attachment C - Acquisition Plats.pdf
Attachment D - Deeds.pdf
114
HOOVER AVE
24TH ST
25TH ST
TYLER
AVE
Right-of-Way Acceptance1403 24th Street &2524 Hoover Avenue
Legend
Existing Property Lines010020050Feet
¯
Calvary United Methodist Church 1403 24th Street
Church of Jesus Christ of Latter-day Saints2524 Hoover Avenue
Approximate Location of Future Property Line
Attachm ent A
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D
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Y
S
A
I
N
T
S
L8
35
'
32.93'
L7
2 4 T H S T R E E T - 7 0 ' R . O . W .
H
O
O
V
E
R
A
V
E
-
6
6
'
R
.
O
.
W
.
END OF FENCE IS
1.1' WEST OF
PROPERTY LINE
DRAINAGE EASEMENT
BOOK 148 PAGE 231
25' B.S.L.
15
'
B
.
S
.
L
.
8'
B
.
S
.
L
.
PARCEL 'K'
P.O.B.
PARCEL 'L'
P.O.C.
3/4" G.P.
3/4" I.R.
MAG
NAIL
P.O.B.
TRACT 'B'
CUT 'X'
FENCE CORNER
IS 0.1' EAST OF
PROPERTY LINE
FENCE CORNER
IS 0.2' EAST OF
PROPERTY LINE
OWN
E
R
:
CALV
A
R
Y
U
N
I
T
E
D
METH
O
D
I
S
T
C
H
U
R
C
H
5/8" I.R. w/ PINK
CAP #24805
NOTE #2
NOTE #2
NOTE #2
NOTE #2
N0
0
°
2
8
'
0
5
"
W
2
1
5
.
1
5
'
L6
N0
0
°
2
8
'
0
5
"
W
1
2
1
.
4
5
'
S89°06'03"W 433.49' (433.69')
S0
0
°
2
8
'
0
5
"
E
4
3
1
.
9
9
'
(
4
3
1
.
6
9
'
)
N0
0
°
2
8
'
0
5
"
W
2
7
9
.
5
1
'
(
2
8
0
.
0
0
'
)
MAG
NAIL
P.O.B.
TRACT 'A'
P.O.C.
TRACT 'B'
PARCEL 'L'
P.O.B.
STRUCTURAL
COLUMN (TYP.)
42
.
5
1
'
39
.
7
2
'
PARCEL 'K'
173,871.01 SQ. FT. - 3.992 ACRES (NET)
TRACT 'B'
30,553.48 SQ. FT. -
0.701 ACRES (R.O.W.)
TRACT 'A'
9,203.58 SQ. FT. -
0.211 ACRES (R.O.W.)
L1
L2
L3 L4
L5
LINE TABLE
LINE
L1
L2
L3
L4
L5
L6
L7
L8
LENGTH
62.66'
56.48'
11.92'
15.00'
21.45'
32.93'
32.93'
35.00'
DIRECTION
S89°06'03"W
N52°51'58"E
S11°50'06"E
N90°00'00"E
S00°28'59"E
S89°02'48"W
N89°06'03"E
S00°28'59"E
NEW STORM SEWER EASEMENT
AREA = 1,144.65 SQ. FT.
35.00'
10
1
.
6
1
'
S0
0
°
2
8
'
5
9
"
E
1
2
1
.
4
5
'
SOUTH LINE OF THE NW 1/4 NE 1/4 SEC. 34-84-24
WE
S
T
L
I
N
E
O
F
T
H
E
N
W
1
/
4
N
E
1
/
4
S
E
C
.
3
4
-
8
4
-
2
4
HELD FOR EAST
R.O.W. LOCATION
P.O.B. NEW STORM
SEWER EASEMENT
N89°06'03"E 433.45' (466.69')
ORIGINAL N. LINE OF S. 466.69' OF THE W. 466.69'
20' B.S.L.
25
'
B
.
S
.
L
.
8' B.S.L.
8' B.S.L.
20
'
B
.
S
.
L
.
13.07'13.48'
EXIST.
GARAGE
EXIST.
TRASH
ENCLOSURE
1403
2
4
T
H
S
T
R
E
E
T
AME
S
,
I
A
5
0
0
1
0
2524
H
O
O
V
E
R
A
V
E
AME
S
,
I
A
5
0
0
1
0
N
PLAT OF SURVEY
BDO
CC 3008
DATE:
JOB NUMBER
0
SCALE:
COOPER CRAWFORD& Associates
Civil Engineers & Land Surveyors
475 S. 50th STREET, SUITE 800, WEST DES MOINES, IOWA 50265
PHONE: (515) 224-1344 FAX: (515) 224-1345
5-1-2025
1"=60'
30 60
DATE OF FIELD WORK
BASIS OF BEARING
IOWA STATE PLANE NORTH
ZONE #1401 - IOWA RTN
03-17-2025
SHEET 2 OF 2SET 5/8" I.R. W/ PINK CAP #24805 UNLESS NOTED
MONUMENT FOUND 1/2" I.R. UNLESS NOTED
RIGHT OF WAY
LEGEND
G.P.
R.O.W.
(XX.XX')
XX.XX'
I.R.
RECORDED DISTANCE
MEASURED DISTANCE
IRON GAS PIPE
SECTION CORNER FOUND AS NOTED
IRON ROD
PUBLIC UTILITY EASEMENTP.U.E.
SECTION CORNER SET 5/8" I.R. W/ PINK CAP #24805
POINT OF BEGINNINGP.O.B.
POINT OF COMMENCEMENT P.O.C.116
S0
0
°
2
8
'
5
9
"
E
2
7
9
.
9
1
'
(
2
8
0
.
0
'
)
20
.
0
8
'
54
.
8
2
'
74
.
8
8
'
(
7
5
.
0
'
)
15
0
.
2
1
'
(
1
5
0
.
0
0
'
)
13.66'
S0
0
°
2
8
'
0
5
"
E
2
7
9
.
4
7
'
(
2
8
0
.
0
'
)
N89°02'48"E 433.38' (433.70')
LOT
1
0
LOT
1
1
LOT
1
2
LOT
1
3
LOT
1
4
LOT
1
5
LOT
1
6
6TH
A
D
D
.
NORT
H
G
R
A
N
D
SUBD
I
V
I
S
I
O
N
LOT
1
LOT
2
LOT
3
LOT
4
4TH
A
D
D
.
NORT
H
G
R
A
N
D
L2
MAG
NAIL
OWN
E
R
:
CALV
A
R
Y
U
N
I
T
E
D
METH
O
D
I
S
T
C
H
U
R
C
H
NOTE #2
L1
N0
0
°
2
8
'
0
5
"
W
2
7
9
.
5
1
'
(
2
8
0
.
0
0
'
)
MAG
NAIL
P.O.B.
TRACT 'A'
TRACT 'A'
9,203.58 SQ. FT. -
0.211 ACRES (R.O.W.)
LINE TABLE
LINE
L1
L2
LENGTH
32.93'
32.93'
DIRECTION
S89°02'48"W
N89°06'03"E
WE
S
T
L
I
N
E
O
F
T
H
E
N
W
1
/
4
N
E
1
/
4
S
E
C
.
3
4
-
8
4
-
2
4
HELD FOR EAST
R.O.W. LOCATION
N89°06'03"E 433.45' (433.69')
ORIGINAL N. LINE OF S. 466.69' OF THE W. 466.69'
ALTA
/
N
S
P
S
S
U
R
V
E
Y
INST
.
#
2
0
2
5
-
0
2
2
6
2
N. 28
0
'
O
F
T
H
E
S
.
7
4
6
.
7
'
OF T
H
E
W
.
4
6
6
.
7
'
O
F
T
H
E
N
1/2 O
F
T
H
E
N
E
1
/
4
SEC.
3
4
-
8
4
-
2
4
N
ACQUISITION PLAT
OF PROPERTY BEING CONVEYED TO THE CITY OF AMES
SITE ADDRESS:
2524 HOOVER AVE
AMES, IA 50010
SURVEY NOTES:
1.THIS SURVEY IS SUBJECT TO ANY AND ALL EASEMENTS,
APPARENT OR OF RECORD.
2.THE PORTIONS OF THE NORTH HALF OF 24TH STREET RIGHT OF
WAY AND THE EAST HALF OF HOOVER AVENUE RIGHT OF WAY
ADJACENT TO BOTH CHURCH PROPERTIES ARE CURRENTLY BY
EASEMENT ONLY.
3.SEE ALTA/NSPS SURVEY INST. #2025-02262 FOR ADDITIONAL
BOUNDARY INFORMATION.
PAGES OR SHEETS COVERED BY THIS SEAL:
CHAD R. ASBERRY, PLS IOWA LICENSE NO. 24805
MY LICENSE RENEWAL DATE IS DECEMBER 31, 2025
I HEREBY CERTIFY THAT THIS LAND SURVEYING DOCUMENT WAS
PREPARED AND THE RELATED SURVEY WORK WAS PERFORMED BY ME OR
UNDER MY DIRECT PERSONAL SUPERVISION, AND THAT I AM A DULY
LICENSED PROFESSIONAL LAND SURVEYOR UNDER THE LAWS OF THE
STATE OF IOWA.
SHEET 1
BDO
CC 3008
DATE:
JOB NUMBER
0
SCALE:
COOPER CRAWFORD& Associates
Civil Engineers & Land Surveyors
475 S. 50th STREET, SUITE 800, WEST DES MOINES, IOWA 50265
PHONE: (515) 224-1344 FAX: (515) 224-1345
5-19-2025
1"=60'
30 60
DATE OF FIELD WORK
BASIS OF BEARING
IOWA STATE PLANE NORTH
ZONE #1401 - IOWA RTN
03-17-2025
RECORDER'S USE ONLY
SHEET 1
INDEX LEGEND
COUNTY:STORY
LOCATION : NW 1/4 NE 1/4 SEC. 34 - 84N - 24W
REQUESTOR: CITY OF AMES
PROPRIETOR: CHURCH OF JESUS CHRIST OF LATTER DAY SAINTS
SURVEYOR: CHAD R. ASBERRY, P.L.S.
SURVEYOR COMPANY: COOPER CRAWFORD & ASSOCIATES, LLC
475 S. 50th STREET, SUITE 800
WEST DES MOINES, IOWA 50265
RETURN TO : COOPER CRAWFORD & ASSOCIATES, LLC
TRACT 'A' RIGHT OF WAY DESCRIPTION:
A TRACT OF LAND LOCATED IN THE NORTHWEST QUARTER OF THE NORTHEAST QUARTER OF SECTION 34, TOWNSHIP 84 NORTH, RANGE 24 WEST OF THE 5TH P.M., CITY OF AMES, STORY
COUNTY, IOWA, AND BEING MORE PARTICULARLY DESCRIBED AS FOLLOWS:
BEGINNING AT THE NORTHWEST CORNER OF THE SOUTH 746.70 FEET OF THE WEST 466.70 FEET OF THE NORTHWEST QUARTER OF THE NORTHEAST QUARTER OF SAID SECTION 34, SAID
POINT ALSO BEING THE SOUTHWEST CORNER OF THE 6TH ADDITION TO NORTH GRAND SUBDIVISION AS SHOWN IN BOOK 132 PAGE 519 IN THE COUNTY RECORDER'S OFFICE; THENCE
S00°28'05"E ALONG THE WEST LINE OF THE NORTHWEST QUARTER OF THE NORTHEAST QUARTER OF SAID SECTION 34, A DISTANCE OF 279.47 FEET; THENCE N89°06'03"E, A DISTANCE OF 32.93
FEET; THENCE N00°28'05"W, A DISTANCE OF 279.51 FEET TO THE SOUTHWEST CORNER OF LOT 10 OF THE SAID 6TH ADDITION TO NORTH GRAND SUBDIVISION, THENCE S89°02'48"W ALONG
THE EXTENSION OF THE SOUTH LINE OF SAID LOT 10, A DISTANCE OF 32.93 FEET TO THE POINT OF BEGINNING AND CONTAINING 9,203.58 SQUARE FEET.
SET 5/8" I.R. W/ PINK CAP #24805 UNLESS NOTED
MONUMENT FOUND 1/2" I.R. UNLESS NOTED
RIGHT OF WAY
LEGEND
G.P.
R.O.W.
(XX.XX')
XX.XX'
I.R.
RECORDED DISTANCE
MEASURED DISTANCE
IRON GAS PIPE
SECTION CORNER FOUND AS NOTED
IRON ROD
PUBLIC UTILITY EASEMENTP.U.E.
SECTION CORNER SET 5/8" I.R. W/ PINK CAP #24805
POINT OF BEGINNINGP.O.B.
POINT OF COMMENCEMENT P.O.C.
117
N89°02'43"E 433.57' (433.69')
S0
0
°
2
8
'
5
9
"
E
4
3
1
.
5
7
'
(
4
3
1
.
6
9
'
)
12
0
.
0
3
'
(
1
2
0
.
0
'
)
20
.
0
8
'
S89°02'43"W 466.51' (466.69')
N0
0
°
2
8
'
0
5
"
W
4
6
7
.
0
2
'
(
4
6
6
.
6
9
'
)
SW COR
NW 1/4 NE 1/4
SEC. 34-84-24
CUT 'X'
S0
0
°
2
8
'
0
6
"
E
1
5
1
.
8
1
'
(
1
5
2
.
0
0
'
)
LOT
4
LOT
5
LOT
6
LOT
7
29
1
.
4
6
'
LOT
8
9TH
A
D
D
.
NORT
H
GRAN
D
4TH
A
D
D
.
NORT
H
G
R
A
N
D
SUBD
I
V
I
S
I
O
N
OWN
E
R
:
CHU
R
C
H
O
F
J
E
S
U
S
C
H
R
I
S
T
OF T
H
E
L
A
T
T
E
R
D
A
Y
S
A
I
N
T
S
L3
35
'
32.93'
L2
2 4 T H S T R E E T - 7 0 ' R . O . W .
H
O
O
V
E
R
A
V
E
-
6
6
'
R
.
O
.
W
.
END OF FENCE IS
1.1' WEST OF
PROPERTY LINE
3/4" G.P.
3/4" I.R.
MAG
NAIL
P.O.B.
TRACT 'B'
CUT 'X'
FENCE CORNER
IS 0.1' EAST OF
PROPERTY LINE
FENCE CORNER
IS 0.2' EAST OF
PROPERTY LINE
OWN
E
R
:
CALV
A
R
Y
U
N
I
T
E
D
METH
O
D
I
S
T
C
H
U
R
C
H
5/8" I.R. w/ PINK
CAP #24805
NOTE #2
NOTE #2
NOTE #2
S0
0
°
2
8
'
0
5
"
E
4
3
1
.
9
9
'
(
4
3
1
.
6
9
'
)
TRACT 'B'
30,553.48 SQ. FT. -
0.701 ACRES (R.O.W.)
LINE TABLE
LINE
L2
L3
LENGTH
32.93'
35.00'
DIRECTION
N89°06'03"E
S00°28'59"E
SOUTH LINE OF THE NW 1/4 NE 1/4 SEC. 34-84-24
HELD FOR EAST
R.O.W. LOCATION
N89°06'03"E 433.45' (433.69')
ORIGINAL N. LINE OF S. 466.69' OF THE W. 466.69'
S. 46
6
.
6
9
'
O
F
T
H
E
W
.
4
6
6
.
6
9
'
OF T
H
E
N
1
/
2
O
F
T
H
E
N
E
1
/
4
SEC.
3
4
-
8
4
-
2
4
ALTA
/
N
S
P
S
S
U
R
V
E
Y
INS
T
.
#
2
0
2
5
-
0
2
2
6
2
N
ACQUISITION PLAT
OF PROPERTY BEING CONVEYED TO THE CITY OF AMES
SITE ADDRESS:
1403 24TH STREET
AMES, IA 50010
SURVEY NOTES:
1.THIS SURVEY IS SUBJECT TO ANY AND ALL EASEMENTS,
APPARENT OR OF RECORD.
2.THE PORTIONS OF THE NORTH HALF OF 24TH STREET RIGHT OF
WAY AND THE EAST HALF OF HOOVER AVENUE RIGHT OF WAY
ADJACENT TO BOTH CHURCH PROPERTIES ARE CURRENTLY BY
EASEMENT ONLY.
3.SEE ALTA/NSPS SURVEY INST. #2025-02262 FOR ADDITIONAL
BOUNDARY INFORMATION.
PAGES OR SHEETS COVERED BY THIS SEAL:
CHAD R. ASBERRY, PLS IOWA LICENSE NO. 24805
MY LICENSE RENEWAL DATE IS DECEMBER 31, 2025
I HEREBY CERTIFY THAT THIS LAND SURVEYING DOCUMENT WAS
PREPARED AND THE RELATED SURVEY WORK WAS PERFORMED BY ME OR
UNDER MY DIRECT PERSONAL SUPERVISION, AND THAT I AM A DULY
LICENSED PROFESSIONAL LAND SURVEYOR UNDER THE LAWS OF THE
STATE OF IOWA.
SHEET 1
BDO
CC 3008
DATE:
JOB NUMBER
0
SCALE:
COOPER CRAWFORD& Associates
Civil Engineers & Land Surveyors
475 S. 50th STREET, SUITE 800, WEST DES MOINES, IOWA 50265
PHONE: (515) 224-1344 FAX: (515) 224-1345
5-19-2025
1"=60'
30 60
DATE OF FIELD WORK
BASIS OF BEARING
IOWA STATE PLANE NORTH
ZONE #1401 - IOWA RTN
03-17-2025
RECORDER'S USE ONLY
SHEET 1
INDEX LEGEND
COUNTY:STORY
LOCATION : NW 1/4 NE 1/4 SEC. 34 - 84N - 24W
REQUESTOR: CITY OF AMES
PROPRIETOR: CALVARY UNITED METHODIST CHURCH
SURVEYOR: CHAD R. ASBERRY, P.L.S.
SURVEYOR COMPANY: COOPER CRAWFORD & ASSOCIATES, LLC
475 S. 50th STREET, SUITE 800
WEST DES MOINES, IOWA 50265
RETURN TO : COOPER CRAWFORD & ASSOCIATES, LLC
TRACT 'B' RIGHT OF WAY DESCRIPTION:
A TRACT OF LAND LOCATED IN THE NORTHWEST QUARTER OF THE NORTHEAST QUARTER OF
SECTION 34, TOWNSHIP 84 NORTH, RANGE 24 WEST OF THE 5TH P.M., CITY OF AMES, STORY COUNTY,
IOWA, AND BEING MORE PARTICULARLY DESCRIBED AS FOLLOWS:
BEGINNING AT THE NORTHWEST CORNER OF THE SOUTH 466.69 FEET OF THE WEST 466.69 FEET OF
THE NORTHWEST QUARTER OF THE NORTHEAST QUARTER OF SAID SECTION 34; THENCE
N89°06'03"E, A DISTANCE OF 32.93 FEET; THENCE S00°28'05"E A DISTANCE OF 431.99 FEET; THENCE
N89°02'43"E, A DISTANCE OF 433.57 FEET TO THE SOUTHWEST CORNER OF LOT 8 OF THE 9TH
ADDITION TO NORTH GRAND SUBDIVISION AS SHOWN IN BOOK 136 PAGE 547 IN THE COUNTY
RECORDER'S OFFICE; THENCE S00°28'59"E ALONG THE EXTENSION OF THE WEST LINE OF SAID LOT 8,
A DISTANCE OF 35.00 FEET TO THE SOUTH LINE OF THE NORTHWEST QUARTER OF THE NORTHEAST
QUARTER OF SAID SECTION 34, SAID POINT ALSO BEING THE SOUTHWEST CORNER OF SAID 9TH
ADDITION TO NORTH GRAND SUBDIVISION; THENCE S89°02'43"W ALONG THE SAID SOUTH LINE, A
DISTANCE OF 466.51 FEET TO THE SOUTHWEST CORNER OF THE NORTHWEST QUARTER OF THE
NORTHEAST QUARTER OF SAID SECTION 34; THENCE N00°28'05"W ALONG THE WEST LINE OF THE
NORTHWEST QUARTER OF THE NORTHEAST QUARTER OF SAID SECTION 34, A DISTANCE OF 467.02
FEET TO THE POINT OF BEGINNING AND CONTAINING 30,553.48 SQUARE FEET
SET 5/8" I.R. W/ PINK CAP #24805 UNLESS NOTED
MONUMENT FOUND 1/2" I.R. UNLESS NOTED
RIGHT OF WAY
LEGEND
G.P.
R.O.W.
(XX.XX')
XX.XX'
I.R.
RECORDED DISTANCE
MEASURED DISTANCE
IRON GAS PIPE
SECTION CORNER FOUND AS NOTED
IRON ROD
PUBLIC UTILITY EASEMENTP.U.E.
SECTION CORNER SET 5/8" I.R. W/ PINK CAP #24805
POINT OF BEGINNINGP.O.B.
POINT OF COMMENCEMENT P.O.C.
118
4916-0491-6293
Prepared by: Bryce K. Dalton 50 E. South Temple, Suite 400 PHONE (801) 239-3169
Kirton McConkie Salt Lake City, UT 84111 FAX (801) 212-2092
Address tax statement and after recording return to:
City of Ames, Iowa
515 Clark Ave.
Ames, IA 50010
Q u i t c l a i m D E E D
For the consideration of One Dollar(s) and other valuable consideration, CALVARY UNITED
METHODIST CHURCH OF AMES IOWA, f/k/a Ames Evangelical United Brethren Church, does
hereby quit claim to CITY OF AMES, IOWA, an instrumentality of the State of Iowa, all of its right, title,
interest, estate, claim and demand in the following described real estate in Story County, Iowa (the
“Property”):
See Exhibit A attached hereto and incorporated herein by reference.
The Property is conveyed subject to zoning, easements, covenants and restrictions of record in the
office of the Recorder of Story County, Iowa.
This deed is given to an instrumentality of the State of Iowa, as grantee, and is, therefore, exempt
from real estate transfer tax pursuant to Iowa Code § 428A.2(6).
There is no known private burial site, well, solid waste disposal site, underground storage tank,
hazardous waste, or private sewage disposal system on the above-described property as described in Iowa
Code § 558.69, and therefore the transaction is exempt from the requirement to submit a groundwater hazard
statement.
IN WITNESS WHEREOF, Grantor has executed this Quit Claim Deed as of the ___ day of
___________________, 20___.
[Signature and Acknowledgment Follow]
119
4916-0491-6293
GRANTOR:
CALVARY UNITED METHODIST CHURCH OF
AMES IOWA f/k/a Ames Evangelical United Brethren
Church
By: _____________________________________
Name: __________________________________
Its: _____________________________________
STATE OF ______________ )
) ss.
COUNTY OF ______________)
The foregoing instrument was acknowledged before me this ___ day of ______________ 202__, by
_________________________, __________________ of CALVARY UNITED METHODIST CHURCH
OF AMES IOWA f/k/a Ames Evangelical United Brethren Church.
Notary Public
120
4916-0491-6293
EXHIBIT A
(Legal Description)
TRACT 'B' RIGHT OF WAY DESCRIPTION:
A TRACT OF LAND LOCATED IN THE NORTHWEST QUARTER OF THE NORTHEAST QUARTER OF
SECTION 34, TOWNSHIP 84 NORTH, RANGE 24 WEST OF THE 5TH P.M., CITY OF AMES, STORY
COUNTY, IOWA, AND BEING MORE PARTICULARLY DESCRIBED AS FOLLOWS:
BEGINNING AT THE NORTHWEST CORNER OF THE SOUTH 466.69 FEET OF THE WEST 466.69 FEET OF
THE NORTHWEST QUARTER OF THE NORTHEAST QUARTER OF SAID SECTION 34; THENCE
N89°06'03"E, A DISTANCE OF 32.93 FEET; THENCE S00°28'05"E A DISTANCE OF 431.99 FEET; THENCE
N89°02'43"E, A DISTANCE OF 433.57 FEET TO THE SOUTHWEST CORNER OF LOT 8 OF THE 9TH
ADDITION TO NORTH GRAND SUBDIVISION AS SHOWN IN BOOK 136 PAGE 547 IN THE COUNTY
RECORDER'S OFFICE; THENCE S00°28'59"E ALONG THE EXTENSION OF THE WEST LINE OF SAID LOT
8, A DISTANCE OF 35.00 FEET TO THE SOUTH LINE OF THE NORTHWEST QUARTER OF THE
NORTHEAST QUARTER OF SAID SECTION 34, SAID POINT ALSO BEING THE SOUTHWEST CORNER OF
SAID 9TH ADDITION TO NORTH GRAND SUBDIVISION; THENCE S89°02'43"W ALONG THE SAID
SOUTH LINE, A DISTANCE OF 466.51 FEET TO THE SOUTHWEST CORNER OF THE NORTHWEST
QUARTER OF THE NORTHEAST QUARTER OF SAID SECTION 34; THENCE N00°28'05"W ALONG THE
WEST LINE OF THE NORTHWEST QUARTER OF THE NORTHEAST QUARTER OF SAID SECTION 34, A
DISTANCE OF 467.02 FEET TO THE POINT OF BEGINNING AND CONTAINING 30,553.48 SQUARE
FEET.
121
4916-0491-6293
Prepared by: Bryce K. Dalton 50 E. South Temple, Suite 400 PHONE (801) 239-3169
Kirton McConkie Salt Lake City, UT 84111 FAX (801) 212-2092
Address tax statement and after recording return to:
City of Ames, Iowa
515 Clark Ave.
Ames, IA 50010
Q u i t c l a i m D E E D
For the consideration of One Dollar(s) and other valuable consideration, CALVARY UNITED
METHODIST CHURCH OF AMES IOWA, f/k/a Ames Evangelical United Brethren Church, does
hereby quit claim to CITY OF AMES, IOWA, an instrumentality of the State of Iowa, all of its right, title,
interest, estate, claim and demand in the following described real estate in Story County, Iowa (the
“Property”):
See Exhibit A attached hereto and incorporated herein by reference.
The Property is conveyed subject to zoning, easements, covenants and restrictions of record in the
office of the Recorder of Story County, Iowa.
This deed is given to an instrumentality of the State of Iowa, as grantee, and is, therefore, exempt
from real estate transfer tax pursuant to Iowa Code § 428A.2(6).
There is no known private burial site, well, solid waste disposal site, underground storage tank,
hazardous waste, or private sewage disposal system on the above-described property as described in Iowa
Code § 558.69, and therefore the transaction is exempt from the requirement to submit a groundwater hazard
statement.
IN WITNESS WHEREOF, Grantor has executed this Quit Claim Deed as of the ___ day of
___________________, 20___.
[Signature and Acknowledgment Follow]
122
4916-0491-6293
GRANTOR:
CALVARY UNITED METHODIST CHURCH OF
AMES IOWA f/k/a Ames Evangelical United Brethren
Church
By: _____________________________________
Name: __________________________________
Its: _____________________________________
STATE OF ______________ )
) ss.
COUNTY OF ______________)
The foregoing instrument was acknowledged before me this ___ day of ______________ 202__, by
_________________________, __________________ of CALVARY UNITED METHODIST CHURCH
OF AMES IOWA f/k/a Ames Evangelical United Brethren Church.
Notary Public
123
4916-0491-6293
EXHIBIT A
(Legal Description)
TRACT 'B' RIGHT OF WAY DESCRIPTION:
A TRACT OF LAND LOCATED IN THE NORTHWEST QUARTER OF THE NORTHEAST QUARTER OF
SECTION 34, TOWNSHIP 84 NORTH, RANGE 24 WEST OF THE 5TH P.M., CITY OF AMES, STORY
COUNTY, IOWA, AND BEING MORE PARTICULARLY DESCRIBED AS FOLLOWS:
BEGINNING AT THE NORTHWEST CORNER OF THE SOUTH 466.69 FEET OF THE WEST 466.69 FEET OF
THE NORTHWEST QUARTER OF THE NORTHEAST QUARTER OF SAID SECTION 34; THENCE
N89°06'03"E, A DISTANCE OF 32.93 FEET; THENCE S00°28'05"E A DISTANCE OF 431.99 FEET; THENCE
N89°02'43"E, A DISTANCE OF 433.57 FEET TO THE SOUTHWEST CORNER OF LOT 8 OF THE 9TH
ADDITION TO NORTH GRAND SUBDIVISION AS SHOWN IN BOOK 136 PAGE 547 IN THE COUNTY
RECORDER'S OFFICE; THENCE S00°28'59"E ALONG THE EXTENSION OF THE WEST LINE OF SAID LOT
8, A DISTANCE OF 35.00 FEET TO THE SOUTH LINE OF THE NORTHWEST QUARTER OF THE
NORTHEAST QUARTER OF SAID SECTION 34, SAID POINT ALSO BEING THE SOUTHWEST CORNER OF
SAID 9TH ADDITION TO NORTH GRAND SUBDIVISION; THENCE S89°02'43"W ALONG THE SAID
SOUTH LINE, A DISTANCE OF 466.51 FEET TO THE SOUTHWEST CORNER OF THE NORTHWEST
QUARTER OF THE NORTHEAST QUARTER OF SAID SECTION 34; THENCE N00°28'05"W ALONG THE
WEST LINE OF THE NORTHWEST QUARTER OF THE NORTHEAST QUARTER OF SAID SECTION 34, A
DISTANCE OF 467.02 FEET TO THE POINT OF BEGINNING AND CONTAINING 30,553.48 SQUARE
FEET.
124
ITEM #:28
DATE:06-10-25
DEPT:P&H
SUBJECT:ANNEXATION OF FORMER BORGMEYER FARM PROPERTY
COUNCIL ACTION FORM
BACKGROUND:
On March 11, 2025, the City Council voted to initiate a voluntary annexation for 19
parcels, including properties owned by consenting and non-consenting owners.
The subject area totals approximately 235 gross acres (including road rights-of-way). An
annexation area map, annexation plat, and a listing of parcels and ownership are included as
attachments A-C, respectively.
Under Iowa Code Chapter 368, up to 20% of the total land area of a voluntary annexation may
consist of non-consenting properties (referred to as the 80/20 rule). This is allowed by statute
to avoid creating islands or to create more uniform city boundaries. In this annexation,
properties owned by the non-consenting owners compose 10 percent of the total
territory proposed for annexation, as illustrated by Table 1 below.
Consenting
(Property Gross
Acreage and City
ROW)
Nonconsenting
(Property Gross
Acreage)
Railway and County
fee simple road
right-of-way
Acres 199.5 23.2 12.3
Percent of Annexation
Area 89.6%10.4%n/a
The non-consenting properties include three properties along George W. Carver
Avenue (Hilker, Mandernach, and JDS Rentals) that would otherwise be islands.
Additionally, there are four properties (Gregg, Eness) on the east side of Hyde Avenue
that would be considered islands due to the annexation of the consenting Hunziker,
Hayden’s Preserve, INHF, and Sturges lands.
State law requires the annexation of road right-of-way adjacent to the annexation area and
allows for the annexation of railroad property for more uniform boundaries or to prevent the
creation of an island.
As the railroad bisects the City boundaries to the south and the proposed annexation area, it is
proposed to be annexed to create more uniform boundaries. Future developments will need
the extension of utilities extended under the railroad. If the railroad were not annexed, it could
also create an unincorporated corridor affecting the City’s boundaries long-term.
BORGMEYER PROPERTY ("Greenbriar") DEVELOPMENT AGREEMENT :
A local development group that includes Friedrich and Hunziker Companies has a purchase
125
agreement for the Borgmeyer property. Their intent is to develop the property as a residential
neighborhood, to be known as Greenbriar, with a commercial area as identified within the
existing Ames Plan 2040 designations for the property of Residential Neighborhood 4 (RN-4:
Walkable Urban) and Neighborhood Core - Mixed Use (see Future Land Use Map in
Attachment D).
As part of initiating the original annexation, Council directed preparation of a developer
agreement related to the consenting Borgmeyer properties to address construction of
infrastructure needed to support the future development, including but not limited to a
traffic study for intersection improvements, extension of Stange Road concurrent with
development, looping of water mains to Northridge Heights, extension of a 15"
(transitioning to a 12") sewer trunk line from Hyde Avenue west to the site,
development of shared use paths and trails, and neighborhood park dedication.
However, as staff noted at the May 27, 2025, City Council meeting regarding the
discussion of development incentives, the Greenbriar developers have requested
substantial City assistance with future development costs. Therefore, no development
agreement has been prepared to accompany the annexation request.
As a result, City Council has the choice of holding the public hearing and either: 1)
approving the annexation with the requirement to complete a development agreement
prior to approving a rezoning, or 2) delaying approval of the annexation until
completion of a development agreement. Staff believes the first option would serve the
interest of the City and the developer as it will take additional time to finalize details
about the development that could occur while finishing the annexation process.
PLANNING AND ZONING COMMISSION:
The Planning and Zoning Commission considered the request at a Public Hearing on May 21,
2025. No members of the public spoke at the hearing on the annexation request. The
Commission voted 6-0 to recommend the City Council approve the 80/20 annexation by
finding that the proposed annexation is consistent with the Ames Plan 2040 comprehensive
plan and that the proposed annexation territory eliminates islands and creates more uniform
boundaries.
RESOLUTION OF THE BOARD OF SUPERVISORS:
On May 6, 2025, the Story County Board of Supervisors passed Resolution No. 25-89
supporting the proposed annexation.
ALTERNATIVES:
1. Hold the Public Hearing and approve:
a. The voluntary annexation of 19 parcels and abutting rights-of-way, totaling
approximately 235 acres, for the properties located north of Ames' corporate limits
generally located along George W. Carver Avenue and extending to the east side
of Hyde Avenue, by finding that the proposed annexation is consistent with the
Ames Plan 2040 comprehensive plan, and that the proposed annexation territory
eliminates islands and creates more uniform boundaries.
126
b. Deferral of the developer agreement related to the planned Greenbriar
development land uses and infrastructure needs and responsibilities until
the time of rezoning.
2. Hold the Public Hearing and defer action on the annexation until a developer agreement
can be created after resolution of the developers' incentive requests for the Greenbriar
development and development of the City's policy for infrastructure assistance.
3. Deny the request to annex land north of Ames' corporate limits generally between
George W. Carver and Hyde Avenue.
CITY MANAGER'S RECOMMENDED ACTION:
The annexation is consistent with Ames Plan 2040 projections for growth and a final
piece of the City's north growth planning. The Borgmeyer properties are the largest
property ownership within the annexation petition and the last significant area of
unincorporated land in the Ames Plan 2040 planned growth area.
The site represents an important development opportunity that is readily serviceable
with extensions of City infrastructure, based upon previous infrastructure planning. The
City planned for annexation of this property with previous utility extensions as part of
the Hyde Road improvements.
The annexation proposal utilizes the 80/20 allowance for inclusion of consenting properties
and adjacent non-consenting properties to avoid the creation of islands. Inclusion of the
railroad property is also permitted by state code to create more uniform boundaries for the
City. Therefore, it is the recommendation of the City Manager that the City Council adopt
Alternative #1, as described above.
ATTACHMENT(S):
Addendum.pdf
Attachments.pdf
127
Addendum
Current Land Use. The 10 consenting properties are vacant, and used for agricultural or
natural resource preservation, except the Sturges property which includes a single-family
dwelling.
The 7 non-consenting properties include five single-family dwellings. The two vacant
parcels include agricultural buildings and pasture.
Beyond the need to annex the nonconsenting properties to avoid the creation of an
island, the City maintains Hyde Avenue and owns the unincorporated right-of-way in
front of the properties along Hyde. Similarly, the G. W. Carver right-of-way south of the
Ames Golf and Country Club will all become part of the City with the annexation.
Sanitary sewer and water infrastructure are already available to the property owners
along Hyde and are available/will become available to the properties along G.W. Carver
with adjacent developments. Nonconsenting owners are not required to connect unless
they choose to or their septic system fails and City sewer is available within 200 feet. In
addition, their inclusion in the annexation allows for consistent emergency service
response along Hyde Avenue and G. W. Carver between the City and Story County.
Development Plan. When a property is annexed into the City, it is automatically zoned
as “Agricultural.” Zoning does not change unless a request is initiated by an individual
property owner or by the City Council. Any proposed zoning must be consistent with Ames
Plan 2040.
A conceptual development plan has not yet been received from the property owner. The
annexation may proceed without a concept plan for the site as the rezoning and
development is a subsequent step after annexation. If the site is annexed, City Council
would consider a specific rezoning proposal in the future.
Ames Plan 2040. The Borgmeyer property is designated Residential Neighborhood 4
(RN-4: Walkable Urban) and Neighborhood Core - Mixed Use. The RN- 4 designation
emphasizes a high level of connectivity and is characterized as an urban neighborhood
connected with a village center or mixed-use district. The intent of the designation for
this site is focus on fairly compact and dense residential development pattern that
includes multiple housing types of apartments, small lot homes, townhomes, and
regular single-family lots. Staff believes in excess of 400 dwelling units will be
developed on the site. Having a significant diversity of homes types in this project is
important to achieve our growth and housing goals identified within Plan 2040.
Similarly, the NC MU designation reflects commercial areas adjacent to residential uses
to support neighborhood commercial needs. While NC MU may be larger than other
neighborhood commercial centers, it is also differentiated in its walkability, pedestrian
orientation of commercial spaces, and connectivity to nearby residential areas, as well as
including residential uses with commercial uses as mixed-use developments. This
128
designation will include some higher-density housing along with commercial. It will help
to create a center and identifiable place support of the overall development concept.
The NC MU area is shown to the interior of site along a conceptual extension of Stange
Road. Reflective of the characteristics of the designation, it is shown as a larger
commercial area, over 20 acres in size. Based upon Plan 2040 designations and goals
for services in north Ames, a mixed-use core is important component of the site for the
project layout and providing a diversity of uses and service options. The overall size and
final location will be determined with a rezoning application. The routing of the Stange
Road extension will influence its ultimate configuration.
The developer has expressed that this scale and location of commercial development
may not be desirable. The development agreement may assist in setting forth
expectations for this area to inform infrastructure improvement needs prior to a Master
Planning process.
The owners of the Borgmeyer properties, Northridge Heights Homeowners Association,
Hunziker, the Iowa Natural Heritage Foundation, and Leroy and Sue Sturges have waived
their right to withdraw the annexation request, which ensures that the City does not
unnecessarily use its resources to process an annexation that is later withdrawn.
Developer Agreement. Due to the area of land and the number of infrastructure
improvements needed to support development of the site, the City Council directed that
a pre-annexation agreement be considered concurrent with the annexation when the
request goes back to the City Council. A formal agreement has not yet been drafted and
may be deferred until the time of rezoning.
A pre-annexation developer agreement identifies substantial improvement requirements
in advance of platting or rezoning of a property, which assists the developer in
understanding any future obligations of development and affords the City the broadest
level of discretion in consideration of off-site impacts. The agreement will be informed by
Ames Plan 2040 development requirements for the site, which include infrastructure
improvements such as intersection improvements, extension of Stange Road, extension
of sanitary sewer, extension and looping of water mains, development of shared use
paths and trails, and neighborhood park dedication. These improvements are needed to
serve the area as it develops and are required concurrently with development. The
specific design of the site would not be part of agreement as that would be determined
with rezoning and future subdivisions.
However, the agreement will more broadly set forth developer and City responsibilities
for potential cost-sharing and other expectations for development improvements and
timing for the project.
Street Connectivity. Ames Plan 2040 shows the extension of Stange Road through the
site, connecting to George W. Carver Avenue to the northwest. It is classified as an
“avenue” per the Complete Streets typology (a collector street in terms of a functional
129
class). This extension would be required concurrent with the site’s development and is
not expected to precede development of the area. Other streets will be local streets.
Typically, a collector street is required to provide a 100-foot right of way and a 31-foot
paved street section. Collector streets also have a greater thickness than residential
streets due to higher traffic loads. At least one shared use path would run parallel to
Stange. There is also an opportunity to introduce mini-roundabouts along Stange for
street intersections to manage traffic speeds, likely near the NC-MU core area. The
additional width and depth of the collector roadway may warrant city participation
in “oversizing costs” to facilitate the development patterns planned by Ames Plan
2040.
Traffic. In addition to street extensions through the site, development of the site would
require a traffic study to assess development impacts, including frontage improvement
needs and off-site impacts such as operations of adjacent intersections. The results of
the traffic study will indicate expected developer-financed improvements and off-site
impacts related to the site development. The study would also consider cumulative
impacts of development and other growth. Likely needed improvements would be turn
lanes and eventually a traffic signal at George W Carver and Stange. These improvement
responsibilities would then be detailed by the developer agreement.
Shared Use Paths and Trails. Per Ames Plan 2040 plan for trails and greenways, as
well as other City transportation plans, the shared use path along George W. Carver
Avenue to the south will be required to be extended northward to the Irons
Subdivision/AGCC property. This fills in a gap in the system that would then extend all
the way to 190th Street.
Additionally, a shared use path is expected along the extension of Stange, connecting to
the path on George W. Carver at the northwest corner of the site. A greenway trail is also
anticipated to be extended along the north boundary of the site to the east across the
railroad to connect with developments to the east and Ada Hayden Park.
The developer agreement will address reservation of land for the trails and the
developer responsibility for the cost of the shared-use path and any trail systems, as
well as for providing easements to the City as necessary. Construction of the path
crossing the railroad would likely be a future city cost as it will connect with the path
anticipated within Hayden’s Preserve Development agreement.
Parks. Ames Plan 2040 guidelines establish that neighborhood parks should be located
to serve a population within a 1/4 to 1/2 mile radius and, in expansion areas, 5 acres of
parkland should be planned per 1,000 people. Neighborhood parks are also typically 5
to 30 acres in size.
Due to the majority of the site being more than a half-mile distance from a neighborhood
park and densities of the RN-4 designation yielding a population of over 1,000 people,
staff believes some element of a recreation opportunity is needed per the policies of
130
Plan 2040. The developer agreement would set expectations in terms of park dedication
and timing of development of the park and developer responsibility for costs.
Water Infrastructure. Water mains would required to be looped by the developer through
the site, connecting to an existing mains from Northridge Heights, including a 12 inch
water main at the southeast corner of the site. Staff believes internally looping connecting
the 12 inch mains will be adequate without connecting to the east under the railroad. This
is likely a fairly modest issue and needed to serve the development appropriately.
Additionally, the developer agreement would require that an agreement for future Xenia
water territory buyout is signed and returned to the City consistent with our master
Agreement with Xenia. Current buyout costs for the developer are $3,000 per net acre.
Sanitary Sewer Infrastructure. Sanitary sewer is planned to be extended to the site from
Hyde through other developments to the east. The existing sewer is 15” diameter and
would transition down to a 12” trunk line to serve the development. Extension north to the
Irons is also required per standard Subdivision Code standards.
The property is part of a sanitary sewer connection district for the previous extension of
the sewer along Hyde. Staff is investigating the ability to coordinate this offsite extension
with Hayden’s Preserve and to consider it primarily as pioneer infrastructure funded by
the City, with or without additional connection fees. The agreement is intended to address
how this improvement is timed and funded
The developers have indicated to staff they may have an interest in a near-term option to
provide partial service to the site. As these other developments to the east that would
bring the sewer to the site are pending, an interim option to provide sewer capacity to a
portion of the development (likely no more than 40 acres) would be to extend the existing
sewer main at Valley View Road into the site. However, this line has limited capacity
for new uses due to a downstream constraint. A capacity improvement of lining
the pipe within Moore Memorial Park could allow for up to 40 acres of the site to be
served. The developer agreement would detail the developer responsibility to cover the
cost of a lining project and how it relates to the other sewer extension needs.
Outreach. As part of the state-mandated annexation process, City staff invited the
Franklin Township Trustees and the Story County Board of Supervisors for a Consultation
Meeting on April 17, 2025. Those in attendance included: Kelly Diekmann, City of Ames
Planning & Housing Director; Amelia Schoeneman, City of Ames Planner; Linda Murken,
Story County Board of Supervisors, Member; and Leanne Harter, Story County Planning
and Development Director. No one representing Franklin Township attended the meeting.
No formal comments have been received as of the writing of this report. Most discussion
and questions focused on the timeline for the annexation and for the separate annexation
of the Irons Subdivision and AGCC to the north.
A courtesy notice was sent to affected property owners and owners of abutting property
prior to the Planning and Zoning Commission meeting.
131
Next Steps. Following the City Council’s approval of the annexation and adoption of a
resolution to that effect, the annexation will go to the state City Development Board for a
hearing due to the inclusion of non-consenting property owners as an 80/20 annexation
and being within two miles of the City of Gilbert. The state City Development Board will
be the final approval authority.
132
Hilker
Mandernach
JDS Rentals
Borgmeyer
BorgmeyerBorgmeyer
Borgmeyer
Northridge
Height's HOA
South
Half Stange
ROWEast Half G W
Carver ROW
Contiguous to South
Half Stange ROW
Hayden's
Preserve
INHF
Eness Eness
Eness
Railroad
Gregg
Railroad
Hunziker Hunziker
Hyde Ave ROW
- City Owned
Sturges
FLETC
H
ER
BLVD
WELBECK
DR
VALLEYVIEW
RD
GEORGEWCARVER AVE
BRICKMAN
AVE
ALDRIN
AVE
WESTON DR
BERKSHIRE
AVE
E
I
SENHOWER
AVE
BALLENTINEDR
CH
I
L
T
O
N
A
V
E
CRESTMOORAVE
BAR C E LO S ST
WEMBLEY
AVE
HARRISON RD
HARRISON RD
HASTINGS
AVE
TALONDR
WESTLAWNDR
FOXLEY DR
BLOOMINGTON RD
STONEBROOKE RDROXBORODR
WYNGATEDR
HYDEAVE
WESTWIND DR
SEDWICK ST
S TO CKB URY ST
BECKLEY ST
CARTIERAVE DANBURY RD
E
V
E
R
E
S
T
A
V
E
BU RNHAMDR
AB E R DE E N D R
Annexation Area
0 0.1 0.20.05 Miles
¯
Legend
City of Gilbert 2 Mile Urbanized
Area
Annexation Area
Consenting
Nonconsenting
Ames Incorporated Limits
STANGE RD
IR
O
N
S
C
T
GE
O
R
G
E
W
C
A
R
V
E
R
A
V
E
133
13
4
13
5
13
6
13
7
13
8
Attachment C
Annexation Area Properties, Owners, Acreage, and Status
Real Property and City Road ROW
Owner Address/Parcel ID Consent
Status
Gross
Acres
Margaret A Trust; 574 Investments LLC
and and Hunziker Development Group
LLC contract holders
5500 George W
Carver Ave
Consenting 35.68
Borgmeyer, Margaret A Trust; 574
Investments LLC and and Hunziker
Development Group LLC contract holders
0521300200 Consenting 38.47
Borgmeyer, Margaret A Trust; 574
Investments LLC and and Hunziker
Development Group LLC contract holders
0521300305 Consenting 38.61
Borgmeyer, Margaret A Trust; 574
Investments LLC and and Hunziker
Development Group LLC contract holders
0521300400 Consenting 39.47
Northridge Heights Homeowner's
Association
0521400350 Consenting 6.16
Mandernach, Jordan & Stephanie 5326 George W
Carver
Nonconsenting 4.93
Hilker, Rick A 5217 George W
Carver
Nonconsenting 4.14
J D S Rental Properties LLC 4427 George W
Carver
Nonconsenting 1.21
Hunziker, Erben & Margaret Hunziker
Apartments LLC 0521400004 Consenting 1.48
Hunziker, Erben & Margaret Hunziker
Apartments LLC 0521400006 Consenting 0.12
Sturges, Leroy D & Sue A 5019 Hyde Ave Consenting 4.56
Iowa Natural Heritage Foundation
13.15% And White, Joan Coffman
86.85% 0521400003 Consenting 30.16
Hayden's Preserve LLC 4811 Hyde Ave Consenting 3.42
Gregg, Clayton & Schwery, Julie 4604 Hyde Ave Nonconsenting 1.17
Eness, Allison J 2015 Trust and Taylor,
Mark 2015 Trust and Taylor, Mark Trustee
and Eness, Allison J Trustee 0522300370 Nonconsenting 5.1
Eness, Allison J 2015 Trust and Taylor,
Mark 2015 Trust and Taylor, Mark Trustee
and Eness, Allison J Trustee 4714 Hyde Ave Nonconsenting 1.24
Eness, Allison J 2015 Trust and Taylor,
Mark 2015 Trust and Taylor, Mark Trustee
and Eness, Allison J Trustee 0522300315 Nonconsenting 5.43
City-Owned Hyde Avenue Row n/a Consenting 1.38
139
Total Acreage: 222.73
Total Consenting Acreage (Real Property and City ROW): 199.51
(89.6%)
Total Nonconsenting Acreage (Real Property): 23.22
(10.4%)
County Road ROW and Railway ROW
Owner Address/Parcel
ID
Consent
Status
Gross Acres
County-owned Irons Court/Stange
right-of-way (south half)
N/A N/A 0.27
County-owned G. W. Carver right-of-
way (east half adjacent to Irons
Court/Stange)
N/A N/A 0.03
Chicago & Northwestern Trans Co
South half
0521400500 &
0528201001 N/A 11.98
140
NC-MURN-4
RN-3
OS
EIS
E
N
H
OWER
AVE
AD A
HAYDEN R D
F
L
E
T
CHER
B
LVD
BARC E L O S
S T
HYDE
AVE
G
E
O
R
G
E
W
C
A
R
V
E
R
A
V
E
WELBECKDR
VALLEY
VI
E
W
R
D
BRICKMAN
AVE
CH
I
LTO
N
AV
E
WESTON DR
IRONS
WAY
STONEBROOKERD
BERKSHIRE
AVE
HASTINGS
AVE
HARRISON RD
BALLENTINE
DR
HARRISONRD
W
EM
BLEY
AVE
TALON
DR
WESTLAWN
D
R
FOXLEY
DR
M
C
F
A
R
L
A
N
D
AV
E
W 190TH ST
ROXBORO
DR
WESTWIND
DR
G
E
O
R
GE
W
C
A
RVER
AVE
WYNGATEDR
LACEY
DR
SEDWICK ST
STOCK B U RY ST
BECKLEY
ST
DA N B URYRD
C A M E R O N
S C H O O L
R D
E
V
E
R
E
S
T
AV
E
BURNHAM
DR
ABERDEEN
DR
A U DUBONDR
KE T E LS E N DR
A
LDRIN
AVE
LEOPOLD
DR
CARTIER
AVE
TIVERTON
CT
Ames Plan 2040 Future Land Use Map
0 0.15 0.30.07
Miles
¯Legend
Annexation Area
Ames Corporate Limits
Residential Neighborhood 2 -
Established (RN-2)
Residential Neighborhood 3 -
Expansion (RN-3)
Residential Neighborhood 4 -
Village (RN-4)
Residential Neighborhood 5 -
Multi-family (RN-5)
Neighborhood Core (NC)
Neighborhood Core - Mixed Use
(NC MU)
Park/Recreation
Open Space
Story County Urban Reserve
141
P L A N E L E M E N T S G R O W T H & L A N D U S E
56 A M E S P L A N 2 0 4 0
Residential Neighborhood 4 (RN-4: Walkable Urban)
»Based on master development plan or organic evolution of walkable mixed-use districts.
»Strongly connected mixed uses as a “place” or district.
»High level of street and path connectivity, highly walkable design where vehicles are secondary.
»Individual development areas may have separate dominant uses but relate to each other.
»Interior, street-oriented “village center.”
»Common open space and community streets as elements of urban structure.
» Thematic street character, e.g., “main street” environments.
LAND USE: CATEGORIES
PUBLIC ACTIONS
»Improve streetscape and district identification to focus attention and encourage reinvestment in existing areas, such as in the West Street “village” west of the ISU campus and similar small-scale mixed-use districts. In these areas, encourage upgrades and improved relationships among existing multi-family buildings. May require a special development area plan.
» Review and modify zoning and subdivision regulations to address the intended range of uses and design standards.
» Review parking requirements to ensure there is not excess required parking that impacts financial feasibility of reinvestment and design that detracts from character.
DEVELOPMENT GUID ELINES
»Emphasis on mixed uses in the neighborhood overall with walkability, functional public space, appropriate street design, and green infrastructure; provide flexibility in how these goals are accomplished.
» Similar design approach to a PUD to ensure details for mixed-use and design are successful, allowing for greater density and more commercial uses than conventional options.
»Overall minimum gross density > 6 du/A; Village Centers may have much higher density.
»Avoid dictating specific architectural style, while recognizing that some styles are more consistent with intended character than others, however, elements supportive of street level design details are required. This includes features such as porches, large amounts of fenestration for commercial uses, reduced setbacks, durable and interesting building materials, identifiable entrances, and minimized dead space of walls and garage doors.
GOALS
»Village master planning and development in key opportunity sites within growth areas.
»Extension of positive “village” development principles into more conventional development options that achieve walkable and identifiable centers to neighborhoods.
APPL ICABLE EXISTING ZONING CATEGORIES
»PRD Planned Residence District
»F-VR Village Residential
»RH Residential High-Density (existing development only)
» PUD Planned Unit Development Overlay District
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P L A N E L E M E N T S G R O W T H & L A N D U S E
59 A M E S P L A N 2 0 4 0
Neighborhood Core - Mixed Use (NC MU)
»A special subset of Neighborhood Core usually associated with Walkable Urban Neighborhoods.
»Designed for a high level of pedestrian/bicycle /transit access with parking located behind buildings.
»In large, master planned developments, may be located off major streets and in the interior of the community.
»Often simulate “main street” character with buildings strongly oriented to adjacent streets and built close to the property line.
» Includes or is located directly adjacent to residential uses.
LAND USE: CATEGORIES
APPL ICABLE EXISTING ZONING CATEGORIES
»F-VR Village Residential
»NC Neighborhood Commercial
DEVELOPMENT GUIDELINES
»Encourage walkability and planned relationships among separate buildings in multi-building projects.
»Relate and orient buildings to surrounding public streets, including direct sidewalk to front door access.
»Reduce visual impact of parking areas that separate buildings from streets.
»Emphasize fine grain design details and building interest for neighborhood compatibility and use site design techniques emphasizing connectivity for pedestrians and bicyclists.
»Incorporate residential uses into planned developments or in mixed-use core areas, including live-work environments.
» Develop a high-quality, human-scale streetscape as part of development design; incorporate small and effective public spaces.
» Accommodate existing and future transit accommodations.
»Support incremental upgrades to existing properties to meet neighborhood goals.
» Maintain a mix of uses that address everyday needs.
PUBLIC ACTIONS
»Encourage mixed uses in neighborhood cores.
» Support extension of future transit service to emerging neighborhood cores.
»Develop special district plans or guidelines prior to development in growth areas identified as Neighborhood Core - Mixed Use on the Future Land Use Map.
GOALS
»Provide neighborhood commercial and support services to all residential areas.
»Recognize role of neighborhood cores as activity centers for residential communities.
»Provide access choice from residential neighborhoods to commercial cores, including non-automotive options.
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ITEM #:29
DATE:06-10-25
DEPT:ELEC
SUBJECT:VACATION OF ELECTRIC UTILITY EASEMENT AT 2125 ISAAC NEWTON
DRIVE
COUNCIL ACTION FORM
BACKGROUND:
As reported to City Council on May 27, 2025, an electric utility easement was granted to the
City when development of the lot at 2125 Isaac Newton Drive was initially planned in 2019.
Through agreement with the Electric Department, the location of the electric transformer was
changed by the property owner during site construction. This change resulted in the
transformer being located outside of the electric utility easement boundaries.
The Electric Department wishes to vacate the existing electric utility easement. The
property owner has agreed to grant a new electric utility to cover the existing buried
electric lines and transformer located on the site.
ALTERNATIVES:
1. Approve the vacation of the electric utility easement at 2125 Isaac Newton Drive.
2. Retain the existing electric utility easement and do not take action to vacate.
3. Refer this item back to City staff for additional information.
CITY MANAGER'S RECOMMENDED ACTION:
The existing electric transformer is not located within the boundaries defined by the
electric utility easement for 2125 Isaac Newton Drive. A new proposed easement will
correct the situation. Therefore, it is the recommendation of the City Manager that the City
Council adopt Alternative No. 1, as noted above.
ATTACHMENT(S):
2125 Isaac Newton Electric Easement Plat.pdf
144
145
ITEM #:30
DATE:06-10-25
DEPT:ADMIN
SUBJECT:REQUEST FOR AMES SUMMERTIME SERIES - CAMPUSTOWN ON JUNE
18, 2025
COUNCIL ACTION FORM
BACKGROUND:
On March 11, 2025, the City Council approved several requests from Ames Main Street for
the Ames Summertime Series - Campustown. Ames Main Street is now requesting
suspension of enforcement of Section 17.16 of Ames Municipal Code for the event to
allow alcohol to be served in the area where minors may be present.
Section 17.16 makes a distinction between alcohol-licensed premises that function more like a
restaurant, with food sales making up the majority of the sales, and premises that function as
a bar, where alcohol sales are a majority of the business. For the former, minors may be in the
premises without a legal-age adult. For the latter, minors are not permitted without a legal-age
adult accompanying them. The Police Department relies on business records of transactions
to make the determination regarding whether minors would be allowed or not under the
ordinance's criteria.
Typically for events such as the Summertime Series, since the license holder sells the alcohol
and separate vendors sell food and other items, and since no historical pattern of sales can be
evaluated for intermittent events, the alcohol sales have been treated like a bar--a designated
alcohol consumption area has been created using fencing, and those allowed in must either
be 21 years of age or older, or (if the organizers wish) a minor child accompanied by their
legal-age parent or guardian.
Ames Main Street has requested the ability to license the entire event area as the
premises for the event and not be required to fence a separate beer garden area. This
would allow attendees of all ages to move freely throughout the event area. This
request follows a similar waiver being granted for 515 Days, which was held Downtown
in May. City staff notes that there were no reported issues with the alcohol service at
that event.
The City has had a long history of requiring alcohol consumption for special events to occur in
a designated area without intermingling of legal age adults and minors. The concern from staff
has historically been the challenges observed with minors being able to obtain alcohol in
establishments that advertise or operate like a bar, but where just enough food sales occur to
qualify for minors to be allowed on the premises.
Staff discussed these issues with Ames Main Street and has developed a list of the
specific circumstances for the proposed event that the Council could consider
justifying allowing a suspension of Section 17.16 in this instance. It should be
emphasized that other events in the future, with circumstances outside of these
described below, are not likely to receive staff support to allow minors on the premises.
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The circumstances related to this event that may justify the requested suspension of
enforcement of Section 17.16 include:
1. The event includes entertainment and activities that are the focus of the event (alcohol
consumption is incidental to the event).
2. Food and non-alcoholic beverages will be offered in a meaningful variety. No distilled
spirits are involved.
3. The event is non-ticketed, intended to be family-friendly, and includes promotional
materials that suggest it as a family event.
4. It is organized by a locally established entity, with a track record of hosting events
successfully and with an interest in continuing to do so.
5. Private security is being hired for the event, in addition to volunteers to manage the
event area.
6. The event is on a weekday night and will take place entirely during daylight hours.
Additionally, the event is being held when Iowa State University classes are out of
session, reducing the potential for larger crowds that can be challenging to manage.
7. The event area is in a parking lot that contains permanent fencing and walls, making for
a well-defined space that is simpler to manage than an open event area.
Organizers have provided a letter (attached), which outlines the event plans in greater detail.
Separately from the alcohol request, organizers have requested that the event boundaries not
be fenced using the typical high or wide fencing but instead relying on the permanent fencing
and walls in place in the parking lot. Staff believes that some minimal fencing is still necessary
on the west portion of the north event boundary, but that relieving the organizers of the
requirement for additional fencing would be acceptable.
ALTERNATIVES:
1. Approve the request to waiver enforcement of Section 17.16 of Municipal Code to allow
minors to be present for Ames Summertime Series - Campustown on June 18, 2025.
2. Refer this item back to staff for additional information.
3. Do not approve the request.
CITY MANAGER'S RECOMMENDED ACTION:
Ames Main Street is a well-established local entity that has successfully hosted many
events with alcohol components in Downtown . Most recently, for 515 Days, Ames Main
Street demonstrated an ability to handle an event at which this same provision of
Municipal Code was suspended, allowing for minors to be present in the alcohol
service area. The factors listed in the report above make a case to support a waiver of
enforcement of Section 17.16 of Municipal Code. Therefore, it is the recommendation of
the City Manager that the City Council adopt Alternative No. 1 as described above.
147
ATTACHMENT(S):
Alliance Letter of Request for All Ages Event Status.pdf
148
May 28, 2025
Brian Phillips
Assistant City Manager
City of Ames
515 Clark Avenue
Ames, IA 50010
Mr. Phillips,
On behalf of the Ames Regional Economic Alliance, I am writing to formally request approval to
designate the upcoming Campustown Summer Series event on Wednesday, June 18, from
4:00 p.m.–7:00 p.m., as an all-ages event with permitted alcohol consumption throughout the
event space.
Following the positive experience and smooth implementation of a similar request by Ames
Main Street during the recent 515 Days celebration, we believe this adjustment will significantly
enhance the experience for attendees. As with that successful event, we are confident that
appropriate safety measures and event management protocols as discussed by our team,
yourself, and Police Chief Huff, will ensure a secure and welcoming atmosphere for all
participants. Additionally, our team plans to ID individuals as they enter the area, use wristbands
to identify those who are of age to consume alcohol, and will have professional staff and trained
volunteers who will be on hand to monitor the entire event from beginning to end.
The Campustown Summer Series is designed to be a family-friendly, community-oriented
gathering that aligns with our organization’s mission to attract business, foster connection, and
activate Campustown during the quieter summer months. Scheduled mid-week and during
daylight hours, the event offers a relaxed and inviting environment for people of all ages to enjoy
live music, local food truck vendors, and outdoor games and activities. This creates an
atmosphere well-suited for responsible alcohol consumption within the event’s boundaries in
Campustown Parking Lot Z.
We appreciate your consideration of this request and your continued support of our efforts to
bring vibrancy and economic activity to Campustown. Please don’t hesitate to contact me with
any questions or if additional information is needed.
Respectfully,
Dan Culhane,
President & CEO
149
ITEM #:31
DEPT:P&H
June 10, 2025
Staff Report
SPRING FY 2024/25 DOWNTOWN FACADE GRANTS
BACKGROUND:
The Downtown Facade Grant Program was introduced in 2000 to facilitate private
improvements to downtown retail and other commercial storefronts (Attachment A). City
Council has modified the program requirements multiple times within the past several years,
mostly recently last year to allow for a new type of grant for exterior building maintenance and
rear facades of historic buildings. The program has two funding rounds with different
priorities, a fall round for primarily front facade improvements and a spring round for
front facades, historic rehabilitation, maintenance, and rear facades.
The City Council annually budgets $75,000 as matching funds for eligible projects. The
program has allowed for up to $23,000 of dollar-for-dollar matching funds per front facade and
up to $2,000 for additional architectural services for standard facade grants. For the spring
2024/25 fiscal year, the remaining available funding for the Downtown Facade Grant Program
is $146,216. Projects that were previously approved, but not yet started or completed are not
included in the available funding amount.
The program requires compliance with specified Design Guidelines that can be found on the
Planning Division webpage . The program requirements include a prerequisite of a ground
floor use of office or retail trade. Additionally, grant eligibility includes a requirement for
proposed improvements to retain the historic facade or for the removal of non-compliant
elements consistent with the guidelines or to pursue eligibility under the Other facade
guidelines.
The program program was modified recently to allow for the rehabilitation of historically
significant, character-defining features of contributing historic resources in the National
Register Downtown Historic District. This work includes restoration of original windows or
distinct architectural features such as parapet walls. Further program modifications made
exterior walls, roofs, and foundations eligible for maintenance and allowed for rear facades to
receive grant funding in compliance with the Design Guidelines.
Proposed improvements are intended to have significant positive visual impact on the building
and the overall district. If grant requests exceed the available funding, the program criteria for
front facades includes preference for facades that have not received funding in previous
rounds. Attachment B provides an overview of the intent and process for the facade grant
program, and Attachment C outlines scoring criteria. Attachments D, E, and F are the current
applications.
150
GRANT APPLICATIONS RECEIVED:
The City solicited applications for the second round of FY 2024/25 funding in April 2025. Three
complete applications are being considered for this second round. (An additional application,
not included, was deemed incomplete.) All three of the proposed grants are related to
maintenance rather than the traditional facade improvement grants to remove
noncompliant features. A project summary, location map, and project design illustrations are
attached. Staff calculated the total request of eligible grant funding to be $52,926.
Address Business or Building
Name
Staff Recommended
Award
Total Project
(applicant estimates)
136 & 138 Main Street Little Woods Herbs &
Teas $18,625 $39,250
202 Main Street P. Frangos Building $24,294 $53,000
313 Main Street Cooks' Emporium $10,007 $22,014
TOTAL $52,926 $114,264
136 & 138 Main Street :
The building at 136 and 138 Main Street is home to Little Woods Herbs and Teas. The two-
story structure was constructed in the mid-1880s and, like most of the buildings on Main
Street, had its original, Victorian facade replaced between the 1920s and 1940s. The facade
is little changed since then. The building is located in the National Register Historic District as
a contributing resource.
The applicants are requesting grant funding for the following work:
repointing the mortar and repairing cracks on the front facade
repairing and replacing windows lintels on the front facade
repair to the parge coating on the rear facade (a parge coat is the thin coat of mortar
over the bricks)
This work qualifies as a maintenance grant as supporting the exterior structural
elements of the building.
The applicant is proposing to remove a chimney on the roof of the building, which staff
determined is not an eligible cost as it does not maintain an existing feature of the building nor
is it removing a non-compliant feature from an eligible facade. No other design changes are
proposed.
Work Eligible Cost Estimates Total Cost Estimates
Front Facade Brick & Mortar
Repair $12,750 $12,750
Window Lintel Restoration $12,000 $12,000
Rear Facade Repair $8,500 $8,500
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Ineligible Work (including
contingency) $4,000
Professional Design Fees $2,000 $2,000
Total $35,250 $39,250
The City's match is $16,625 plus $2,000 in design fees for a total of $18,625.
202 Main Street :
The building at 202 Main Street, the P. Frangos Building, is home to Chic Beauty Salon on the
ground level. The two-story structure was erected in the mid-1880s and had its original,
Victorian facade replaced between the 1920s and 1940s.The building is located within the
National Register Historic District as a contributing resource.
The facade is largely unchanged since the current facade was constructed and the two
windows on the second story are original to that streamlined facade. The windows are 4 panes
wide by 5 panes tall with steel muntins (the horizontal and vertical pieces holding the panes).
The casement windows each open on the left and right sides.
The applicant is requesting grant funding to restore and repair the original windows,
which qualifies as a rehabilitation grant for character-defining, historically significant
features. The repair of the original window is an example of work that was previously
ineligible but is now eligible after Council's recent changes to promote historic
preservation. The work also includes repairs to the exterior of the west wall, which includes
repairing the mortar and replacing missing bricks, which qualifies as maintenance. This wall,
which was originally shared with a now demolished building, now faces Cynthia Duff Plaza,
which cuts through the south side of the Main Street block to the municipal parking lot. No
design changes are proposed.
Work Eligible Cost Estimates Total Cost Estimates
Window Repair & Associated
Work $39,588 $39,588
Repair to West Exterior Wall $5,000 $5,000
Ineligible Work (including
contingency) $3,412
Professional Design Fees $2,000 $5,000
Total $48,588 $53,000
The City match is $22,294 plus $2,000 in design fees for a total of $24,294.
152
313 Main Street :
The building at 313 Main Street was built in the mid-1920s and is home on the ground level to
Cooks' Emporium. The structure has two stories and its facade is likely original. The building is
located within the National Register Historic District and is a contributing resource.
The facade is largely unchanged since it was built. The applicant is proposing to repair the
mortar and brickwork where damage has occurred, which qualifies for the maintenance grant.
No design changes are proposed.
Work Eligible Cost Estimates Total Cost Estimates
Front Facade Brick & Mortar
Repair $16,014 $16,014
Ineligible Work (contingency) $4,000
Professional Design Fees $2,000 $2,000
Total $18,014 $22,014
The City match is $8,007 plus $2,000 in design fees for a total of $10,007.
OPTIONS:
1. Approve the Downtown Facade Improvement and Maintenance Grants as proposed by
the applicants for:
a. 136 & 138 Main Street for up to $16,625 in estimated eligible costs for facade
repairs and $2,000 in design fees.
b. 202 Main Street for up to $22,294 in estimated eligible costs for the restoration of
original windows and repair to an exterior wall and $2,000 in design fees.
c. 313 Main Street for up to $8,007 in estimated eligible costs for the facade repairs
and $2,000 in design fees.
2. Modify the award amounts, conditions, or decline to award a grant to any or all of the
applicants based upon the finding that any of the proposed projects do not meet the
intent of the program or its requirements.
3. Defer action and ask staff or the applicant(s) for additional information.
STAFF COMMENTS:
The Downtown Facade Grant application solicitation has resulted in three requests for a total
of $52,926. A fourth request was submitted for maintenance, but it did not include a required
assessment of the building conditions to be a complete application. Staff responded to the
applicant and requested additional information, but it was not ready to be reviewed consistent
with the three complete applications.
153
City staff has determined that the proposed Downtown Facade Improvement projects
for the buildings at 136 & 138 Main Street, 202 Main Street, and 313 Main Street comply
with the requirements of the program. There is adequate funding available for the
requests. Therefore, is it the recommendation of the City Manager that the Council approve
Alternative #1, as described above.
ATTACHMENT(S):
Attachment A - Eligibility Maps.pdf
Attachment B - Program Overview.pdf
Attachment C - Scoring Criteria.pdf
Attachment D - 136 & 138 Main Street.pdf
Attachment E - 202 Main Street.pdf
Attachment F - 313 Main Street.pdf
154
Attachment A
Eligibility Maps & Project Locations (Starred)
155
156
Attachment B
Downtown Façade Grant Overview
There are two façade grants:
1. Modifications to bring façades into compliance with the Downtown Design Guidelines.
2. Rehabilitation of historically significant, character-defining features.
Requirements for Downtown Design Guidelines Façade Grants
▪ The building must be located downtown within boundaries established by City Council.
▪ The ground floor must be Office Uses or Trade Uses as defined by the Ames zoning
ordinance.
▪ The façade design must comply with the Downtown Design Guidelines.
▪ Improvements to historic façades shall include replacing non-compliant elements with
compliant elements. Maintenance is not eligible for grant funding (see Downtown Building
Maintenance Grant for possible maintenance eligibility).
▪ Residential structures and buildings owned by the government, churches, and other religious
institutions are not eligible.
▪ No façade grant shall exceed $23,000.
▪ The Ames Planning Division shall administer the Grant Program and prepare eligibility
requirements, terms, and application forms as necessary for effective implementation.
Downtown Design Guidelines Program Logistics
The following process for review of applications for façade grants provides time to inform all
potential applicants of the opportunity, to work with applicants, applicants to prepare submittals
and for staff to review applications and report to City Council. Two grant periods will be planned
for each fiscal year.
First Grant Period
For this first grant period, preference for grant awards will be given to:
- façades that have not received any previous grant funding
- front façades
Action Steps:
▪ Staff will inform all property and business owners of grant availability, process, and deadlines.
▪ Staff will work with applicants to define the project, ensure that it meets the guidelines, and
assure that it is feasible and can be completed within the time frame.
▪ Applications will be accepted in the summer, as early as June.
▪ Staff will review and score applications and report to City Council in July or August for
awarding grants.
▪ Projects may then start in the fall and be potentially completed before the holiday shopping
season or completed the following year.
Second Grant Period
If the entire budget is not committed in the first grant period in each year (fall), a second grant
period will begin in the spring. While façades on Main Street and façades for which no previous
grants have been awarded will still receive first preference in this second grant period, all
157
downtown grant requests will be considered and potentially approved if funds remain after all first-
preference proposals are awarded.
Grants for façades that do not face a street are eligible in the second grant period. There
are no separate design guidelines for these ‘other’ façades. Grant awards will be prioritized for
those façades that are visible from public streets and the municipal parking lot north of the railroad
tracks.
Due to the lack of defined guidelines, each proposal will be evaluated on case-by-case basis for
its visual significance and general improvement of its historic character. A final determination will
be made by City Council for consistency with the intent of the program.
Requirements for Rehabilitation of Historically Significant,
Character-Defining Features
▪ The work must retain and restore the architectural feature related to the building’s historic
significance. Examples include original windows, transoms, decorative cornices. Maintenance
activities of a building are not eligible.
▪ The architectural features must relate to the front façade.
▪ The building must be a contributing structure to the National Register Ames Main Street
Historic District or otherwise an individually listed Historic Resource on the National Register.
Rehabilitation Program Logistics
Two grant periods will be planned for each fiscal year.
First Grant Period
The Rehabilitation Grant may only be applied for in conjunction with work eligible for the standard
grant. A property may be awarded a total of $46,000 for one façade ($23,000 for compliance with
Downtown Design Guidelines and $23,000 for rehabilitation of historically significant, character-
defining features). Only one Rehabilitation Grant may be approved for a property in this round.
Action Steps:
▪ Staff will inform all property and business owners of grant availability, process, and deadlines.
▪ Staff will work with applicants to define the project, ensure that it meets the guidelines, and
assure that it is feasible and can be completed within the time frame.
▪ Applications will be accepted in the summer, as early as June.
▪ Staff will review and score applications and report to City Council in late summer for awarding
grants.
▪ Projects may then start in the fall and be potentially completed before the holiday shopping
season or completed the following year.
Second Grant Period
A Rehabilitation Grant applies to historically significant, character-defining features by
themselves, and need not be in conjunction with other work. Grants can be awarded
independently for significant features, for a maximum of $23,000.
Conditions of Grant Approval
158
▪ Grantees must receive a notice to proceed from the City prior to starting work.
▪ Grantees must apply for a notice to proceed within 9 months of the approval of the grant.
▪ Construction must be completed within 1 year of issuance of the notice to proceed.
▪ Any required building code and/or safety improvements to a structure must be completed
before grant work proceeds or before grant funds are paid.
▪ If a grantee does not move forward with a project consistent with the Program’s Eligibility and
Terms, including the program logistics, the award will be considered forfeited.
The table below outlines when funds are available for the various grant categories.
The program is funded at the beginning of the fiscal year (beginning in July). The funding
emphasis of the Downtown Façade Grant Program is therefore placed on the traditional grants.
Grant Type Fall Spring
Traditional Y Y
Rehabilitation* Y (with Traditional) Y (Standalone)
Other Facades* N Y
Maintenance* N Y
* Applies only to buildings that are contributing resources to the Ames Main Stret National
Register Historic District.
159
Requirements for Downtown Building Maintenance Grants
Only those buildings that are contributing resources to the Ames Main Street National Register
Historic District are eligible for a Maintenance Grant.
The following maintenance work is eligible for grant funding:
▪ Repair of exterior walls – external repair only. This includes the repointing of brick walls and
structural repair.
▪ Foundation repairs.
▪ Roof repair/replacement – external repair only.
The following work is ineligible for grant funding:
▪ Internal building activates (including plumping, electrical and HVAC systems),
▪ External work for signage,
▪ Paint,
▪ Window replacement,
▪ Lighting, external stairways, or
▪ Façade redesigns are not otherwise eligible as an improvement grant project
An application requirement for a maintenance grant requires an assessment of the structural
conditions of the building to ensure that an adequate scope of work is proposed to ensure the
work has lasting value supporting the integrity of the building.
This grant is only eligible for the second grant period in the spring.
Conditions of Grant Approval
▪ Grantees must receive a notice to proceed from the City prior to starting work.
▪ Grantees must apply for a notice to proceed within 9 months of the approval of the grant.
▪ Construction must be completed within 1 year of issuance of the notice to proceed.
▪ Any required building code and/or safety improvements to a structure must be completed
before grant work proceeds or before grant funds are paid.
▪ If a grantee does not move forward with a project consistent with the Program’s Eligibility and
Terms, including the program logistics, the award will be considered forfeited.
The table below outlines when funds are available for the various grant categories.
The program is funded at the beginning of the fiscal year (beginning in July). The funding
emphasis of the Downtown Façade Grant Program is therefore placed on the traditional grants.
Grant Type Fall Spring
Traditional Y Y
Rehabilitation* Y (with Traditional) Y (Standalone)
Other Facades* N Y
Maintenance* N Y
* Applies only to buildings that are contributing resources to the Ames Main Stret National
Register Historic District.
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Attachment C
Scoring Criteria
For each category, the following criteria shall be used to award points:
VISUAL IMPACT Maximum Score 30 Points
▪ Improvements apply to more than one story on one façade
▪ Improvements apply to more than one 25-foot wide bay on one façade
▪ Improvements will create more visual significance because:
- key, highly visual elements of the building are being improved
- the building is prominently visible due to its location (E.g., it serves as a focal point from
a street, is at a prominent intersection, or is larger than other buildings around it)
FINANCIAL IMPACT Maximum Score 30 Points
▪ Matching funds exceed the minimum dollar-for-dollar match
▪ The project includes improvements being made to
- ensure public safety,
- establish or preserve the building’s structural integrity
- resist water and moisture penetration
- correct other serious safety issues
▪ The façade project is part of a larger project that improves other exterior or interior parts of
the building
▪ The project helps to make use of space that has been unoccupied or used only for storage
EXTENT OF IMPROVEMENTS Maximum Score 20 Points
The number points granted in this category shall be based upon the number of elements from the
Downtown Design Guidelines being improved. More improved elements deserve more points.
HISTORIC FAÇADES (such as Café Diem): OTHER FAÇADES (such as Wheatsfield):
▪ Display windows ▪ Quality materials
▪ Transoms ▪ Façade modulation
▪ Masonry (includes removing cover-up) ▪ Fenestration
▪ Upper floor windows ▪ Roof
▪ Parapet and cornices ▪ Awnings
▪ Awnings and canopies ▪ Building entrances
▪ Entrance
▪ Kickplate
HISTORIC DESIGN Maximum Score 20 Points
▪ Project includes historically appropriate materials and restoration techniques
▪ Project goes beyond basic rehabilitation and re-establishes a more historically accurate
appearance than other projects
161
Attachment D
136 & 138 Main Street
Repair to brick and mortar
162
Repair to brick and mortar
163
Repair to brick and parge coat
Repair to brick and parge coat
164
Repair to brick and parge coat
Repair to brick and parge coat
165
Attachment E
202 Main Street
(P. Frangos Building)
Repair to Muntins
(east window)
166
Repair to Muntins
(west window)
167
Window - Interior
168
Window - Interior
169
Window - Interior
170
Attachment F
313 Main Street
(Cooks’ Emporium)
Repair to brick & mortar
171
Repair to brick & mortar
172
Repair to brick & mortar
Repair to brick & mortar
173
To:Mayor & City Council
From:Mark O. Lambert, CIty Attorney
Date:June 6, 2025
Subject:Ordinance to comply with new state law re: citizen review boards of
police
Item No. 32
MEMO
See attached memo and first passage of Ordinance.
ATTACHMENT(S):
Memo from Mark O. Lambert.docx
Ordinance Repeal ARPAC.PDF
City Clerk's Office 515.239.5105 main
515.239.5142 fax
515 Clark Ave. P.O. Box 811
Ames, IA 50010
www.CityofAmes.org
174
Caring People Quality Programs Exceptional Service
515.239.5146 main
515.239.5142 fax
515 Clark Ave.
Ames, IA 50010
www.CityofAmes.org
Legal Department
MEMO
Legal Department
To: Mayor Haila, Ames City Council
From: Mark O. Lambert, City Attorney
Date: June 6, 2025
Subject: Ordinance to comply with new state law re: citizen review boards
of police
In October 2021, the Ames City Council approved an ordinance creating the
Ames Resident Police Advisory Committee (ARPAC). ARPAC was designed to
provide a resident perspective to the Chief of Police into the resolution of
complaints against the Ames Police Department, provide thoughtful
recommendations regarding the policies and practices of the Ames Police
Department, report concerns regarding complaint investigation outcomes to the
City Manager, and increase public confidence in the professionalism and
accountability of the Ames Police Department. ARPAC is established in
sections 2.50-2.55 of the Ames Municipal Code.
On May 19, 2025, the Governor of Iowa signed into law SF 311, which
states that any city with a civil service commission established under Chapter
400 of the Iowa Code “shall not adopt, enforce, or otherwise administer an
ordinance, motion, resolution, or amendment, or use an other means, to
establish a board or other entity for the purpose of citizen review of the
conduct of officers.” This new state law, which becomes effective on
July 1, 2025, prohibits the City from having a citizen police-review board
like ARPAC.
Therefore, in order to comply with the new state law, the Council must
repeal the ARPAC ordinance. Attached is an ordinance to repeal the ARPAC
sections of the Ames Municipal Code.
#
175
ORDINANCE NO. __________
AN ORDINANCE TO AMEND THE MUNICIPAL CODE OF THE CITY
OF AMES, IOWA, BY REPEALING SECTIONS 2.50, 2.51, 2.52, 2.53, 2.54
AND 2.55, THEREOF, FOR THE PURPOSE OF ELIMINATING THE
AMES RESIDENT POLICE ADVISORY COMMITTEE (ARPAC),
REPEALING ANY AND ALL ORDINANCES OR PARTS OF
ORDINANCES IN CONFLICT TO THE EXTENT OF SUCH
CONFLICT; AND ESTABLISHING AN EFFECTIVE DATE.
BE IT ENACTED, by the City Council for the City of Ames, Iowa, that:
Section One. The Municipal Code of the City of Ames, Iowa shall be and the same is hereby amended by
repealing Sections 2.50, 2.51, 2.52, 2.53, 2.54, and 2.55, as follows:
“Sec. 2.50. AMES RESIDENT POLICE ADVISORY COMMITTEE ESTABLISHED.(REPEALED)
Sec. 2.51. CHARGE.(REPEALED)
Sec. 2.52. MEMBERSHIP.(REPEALED)
Sec. 2.53. RESPONSIBLITIES.(REPEALED)
Sec. 2.54. COMPLAINT REVIEW PROCESS.(REPEALED)
Sec. 2.55. MEETINGS, RESOURCES, AND TRAINING.(REPEALED)”
Section Two. All ordinances, or parts of ordinances, in conflict herewith are hereby repealed to the extent
of such conflict, if any.
Section Three. This ordinance shall be in full force and effect from and after its passage and publication as
required by law.
Passed this day of , 2025.
_____________________________________________________________________________
John A. Haila, Mayor
First Reading:
Second Reading:
Third Reading:
Passed on:
I, Renee Hall, City Clerk of the City of Ames, Iowa, hereby certify that the above and foregoing is a true
copy of Ordinance No. _____________, passed by the City Council of said City at the meeting held on
____________________________, and signed by the Mayor on ____________________, and published in the
Ames Tribune on _________________.
_____________________________________________
Renee Hall, City Clerk
176
To:Mayor & City Council
From:City Clerk's Office
Date:June 6, 2025
Subject:Special Event Parking Fines
Item No. 33
MEMO
At the May 27 City Council meeting, Chief of Police Huff asked the City Council
for direction regarding an ordinance to increase the penalty for Illegal Parking in
the Enhanced Event parking area during game day and other events to $75, or
$70 if paid within seven days (staff report attached). In response to this request,
the City Council directed staff to prepare an ordinance implementing those
changes (attached).
Staff is requesting that the City Council suspend the rules to pass the
ordinance on second and third reading and adopt ORDINANCE NO. 4557 on
June 10. This will allow time for City staff to publicize the expectations for
the penalty enforcement.
ATTACHMENT(S):
Ordinance Game Day-Event Parking.PDF
May 27 Staff Report on Special Penalty Enforcement Area Fines.pdf
City Clerk's Office 515.239.5105 main
515.239.5142 fax
515 Clark Ave. P.O. Box 811
Ames, IA 50010
www.CityofAmes.org
177
ORDINANCE NO. _________
AN ORDINANCE TO AMEND THE MUNICIPAL CODE OF
THE CITY OF AMES, IOWA, BY AMENDING SECTION 18.7A
THEREOF, FOR THE PURPOSE OF AMENDING PENALTY
FOR EVENTS PARKING, REPEALING ANY AND ALL
ORDINANCES OR PARTS OF ORDINANCES IN CONFLICT
TO THE EXTENT OF SUCH CONFLICT; PROVIDING A
PENALTY; AND ESTABLISHING AN EFFECTIVE DATE.
BE IT ENACTED, by the City Council for the City of Ames, Iowa, that:
Section One. The Municipal Code of the City of Ames, Iowa shall be and the same is hereby
amended by amending Section 18.7A as follows:
“18.7A. SPECIAL PENALTY FOR GAME DAY AND EVENTS PARKING.
***
(2) Notwithstanding the fine amounts stated in Section 18.7 (parking violations), a special penalty
of forty seventy-five dollars ($40.00)($75.00) shall be applied to violations occurring on the date of Iowa
State University home football games from the hours of 6:00 a.m. to midnight. This special penalty shall
also be applied during dates and times designated by City Council resolution for events occurring in the
Game Day and Events Parking Area. If the special penalty is paid within the first seven (7) days of the date
of violation, five dollars ($5.00) of the fine amount will be waived. Any fines that remain unpaid after
thirty (30) days from the date of the violation will be deemed contested and may be prosecuted.
***”
Section Two. Violation of the provisions of this ordinance shall constitute a municipal infraction
punishable as set out by law.
Section Three. All ordinances, or parts of ordinances, in conflict herewith are hereby repealed to
the extent of such conflict, if any.
Section Four. This ordinance shall be in full force and effect from and after its passage and
publication as required by law.
Passed this day of , 2025.
_____________________________________________________________________________
John A. Haila, Mayor
First Reading:
Second Reading:
Third Reading:
Passed on:
I, Renee Hall, City Clerk of the City of Ames, Iowa, hereby certify that the above and foregoing
is a true copy of Ordinance No. ________________, passed by the City Council of said City at the meeting
held on ______________________ and signed by the Mayor on ______________________, and published
in the Ames Tribune on ______________________.
____________________________________
Renee Hall, City Clerk
178
ITEM #:43
DATE:05-27-25
DEPT:POLICE
SUBJECT:SPECIAL PENALTY ENFORCEMENT AREA FINES
COUNCIL ACTION FORM
BACKGROUND:
During football game days, cars are often parked on both sides of some streets, making it
difficult to traverse and creating a problem for emergency vehicle response. In response to
this challenge, in 2019, the City Council enacted enhanced penalties for game day parking in
the area west of Jack Trice Stadium. The penalty for illegal parking in this area on game days
increases from the typical $20 amount to $40 ($35 if paid within 7 days). The intent of this
special penalty is to make parking illegally less economical than parking in one of the
many paid parking areas around the stadium. The special penalty has been broadened
beyond football game days to apply to other events when approved by resolution of the
City Council.
The Parking Division has been enforcing the game day parking regulations for several years
giving staff the opportunity to review data. In FY 2022/23, staff wrote 879 game day parking
tickets, increasing to 1,239 in FY 2023/24 and 1,130 in FY 2024/25. At this point, parking staff
is averaging around 200 special penalty tickets per game.
Staff has become concerned that the citation amount for these violations may be losing its
deterrent effect, and is suggesting that the Council consider raising the citation amount or
adopting alternative penalties. If there is a desire to gain additional compliance with the Game
Day parking regulations, strategies that may be employed include, for example:
1. Imposing higher fines for repeat offenders.
2. Increasing the fine for Game Day citations.
3. A combination of higher fines for Game Day citations and higher fines for repeat
offenders.
Staff has found over the past three seasons, 52 vehicles were issued three or more citations.
This accounts for a total of 193 citations. Most of these citations are paid. The current parking
management system can identify repeat offenders and therefore would be able to identify and
apply an increased fine. However, repeat offenders account for under 6% of total game day
citations issued. This strategy would not likely make a large difference in compliance as the
total number is small.
An overall increase in the fine amount may be a more effective strategy. Private parking
lots are charging up to $25 for game day parking (which could increase at any time). A person
who pays the Game Day citation within 7 days will pay a $35 fine. The $10 differential is not a
strong deterrent when parking illegally and paying the fine allows the violator to park closer
and leave the area more quickly. In addition, as CyTown construction continues with an
anticipated completion in 2027, the City may start to see additional events that may
1179
exacerbate the parking problem adjacent to the stadium and CyTown.
To address the compliance issues as outlined in this report, staff would propose that
the penalty for a Game Day and Special Event parking violation to be increased to $75
70 if paid within seven days).
ALTERNATIVES:
1. Direct staff to prepare an ordinance increasing the penalty for Illegal Parking in the
Enhanced Event parking area during game day and other events to $75, or $70 if paid
within seven days.
2. Direct staff to establish penalties of a different amount.
3. Make no change to the current fine structure.
CITY MANAGER'S RECOMMENDED ACTION:
Parking adjacent to Jack Trice Stadium and the future CyTown area has continued to be
a source of congestion during game days, creating an environment where it is difficult
for vehicles to traverse the streets. This is particularly problematic for emergency
responders, especially when driving larger vehicles such as an ambulance or fire
apparatus.
The current citation system no longer seems to be a strong deterrent as the cost of a
ticket and the cost to park legally begin to converge. Staff believes a higher citation
amount will be more effective at generating compliance. Therefore, it is the
recommendation of the City Manager that the City Council adopt Alternative No. 1, as
described above.
2180
To:Mayor & City Council
From:City Clerk's Office
Date:June 6, 2025
Subject:Amendments to Municipal Code Sections 17.6 (2) and 17.6 (9)
Item No. 34
MEMO
On May 23, 2025, that City Council received a request from the Ames Fire
Department to amend Municipal Code Sections 17.6 (2) and 17.6 (9) to align
with newly adopted state legislation that prohibits a City Council from
restricting or limiting the use of consumer fireworks, display fireworks, or
novelties products on certain dates. The City Council referred the request
to staff and amendments have been drafted for consideration in the
attached ordinance.
It should be noted that although the ordinance aligns with state law in allowing
fireworks use at designated times on a person's own property or property owned
by another person with their permission, it remains prohibited to use fireworks
at any time on City property, including parks, streets, sidewalks, trails, or
right--of-way.
Staff is requesting that the City Council suspend the rules to pass the
ordinance on second and third reading an adoption of ORDINANCE NO.
4558 on June 10. This will allow time for City staff to publicize the
expectations for permitted and prohibited fireworks use in advance of the
Fourth of July holiday.
Staff has prepared communication to be sent to rental property managers
to encourage them to ensure tenants are aware of whether fireworks use is
allowed or prohibited. It is important to note that for a multi-family property,
only a person in control of the property (such as the property owner or
landlord) will be able to request that the City enforce a prohibition on
fireworks use on the property. Generally, staff will not be able to take
enforcement action upon the request of other tenants.
ATTACHMENT(S):
J. Ziph - Fireworks Regulations.pdf
DRAFT Ordinance amending Fireworks Regulations.pdf
City Clerk's Office 515.239.5105 main
515.239.5142 fax
515 Clark Ave. P.O. Box 811
Ames, IA 50010
www.CityofAmes.org
181
Smart Choice
23 May 2025
To: Ames City Council
From: Ames Fire Department
Subject: REQUEST FOR CHANGE TO CITY CODE SECTIONS TO ALIGN WITH NEWLY ADOPTED STATE CODE.
Under previous State code, a Board of Supervisors or City Council may, by ordinance or resolution, prohibit or limit the
use of consumer fireworks, display fireworks, or novelties, as described in Code section 727.2.
The new State code prohibits a Board of Supervisors or City Council from restricting or limiting the use of consumer
fireworks, display fireworks, or novelties, as described in Code section 727.2, on July 3, July 4, or December 31 in
accordance with Code section 727.2(4). A person who violates Code section 727.2 would commit a simple
misdemeanor.
It is requested that the City Council direct that appropriate changes be drafted by the City Attorney to amend City Code
Sections 17.6 (2) and Sections 17.6 (9).
515.239.5109 main 1300 Burnett Ave.
515.232.9932 fax Ames, IA 50010
www.CityofAmes.org
182
ORDINANCE NO. _______
AN ORDINANCE TO AMEND THE MUNICIPAL CODE OF
THE CITY OF AMES, IOWA, BY AMENDING SECTION
17.6 THEREOF, FOR THE PURPOSE OF CONFORMING
TO THE IOWA CODE, REPEALING ANY AND ALL
ORDINANCES OR PARTS OF ORDINANCES IN
CONFLICT TO THE EXTENT OF SUCH CONFLICT;
PROVIDING A PENALTY; AND ESTABLISHING AN
EFFECTIVE DATE.
BE IT ENACTED, by the City Council for the City of Ames, Iowa, that:
Section One. The Municipal Code of the City of Ames, Iowa shall be and the same is
hereby amended by amending Sections 17.6(2), 17.6(7) and 17.6(9) as follows:
“Sec. 17.6. FIREWORKS, USE AND SALES REGULATED.
***
(2) The use or exploding of consumer fireworks is prohibited., except for:
(a) on July 3 between the hours of 9:00 a.m. and 10:00 p.m. (or 9:00 a.m. and
11:00 p.m. if July 3 is a Saturday or Sunday),
(b) on July 4 between 9:00 a.m. and 11:00 p.m., and
(c) from 9:00 a.m. on December 31 to 12:30 a.m. on the immediately following
day.
A person shall not use consumer fireworks on real property other than that person’s
property or on the real property of a person who has consented to the use of consumer fireworks
on that property.
The use or exploding of consumer fireworks is prohibited at all times on City property,
including but not limited to City parks, streets, sidewalks, trails, rights-of-way and any other
property owned or leased by the City or under the exclusive control of the City.
***
(7) A violation of a provision of this subsection pertaining to the use or exploding of
fireworks shall be a simple misdemeanor punishable by a fine of not less than $250.
***
(9) Retail vendors of consumer fireworks shall post a sign in plain view of customers
informing customers that the use of fireworks within the Ames city limits is prohibited by city
ordinance, and that a violation is a simple misdemeanor punishable by a fine of not less than
$250. Retail vendors of consumer fireworks shall post a sign in plain view of customers
informing customers that the use or exploding of consumer fireworks within the Ames city limits
is only permitted on July 3 between the hours of 9:00 a.m. and 10:00 p.m. (or 9:00 a.m. and
11:00 p.m. if July 3 is a Saturday or Sunday), July 4 between 9:00 a.m. and 11:00 p.m., or from
9:00 a.m. on December 31 to 12:30 a.m. on the immediately following day; and that a violation
is a simple misdemeanor, punishable by a fine of not less than $250.00.
183
***”
Section Two. Violation of the provisions of this ordinance shall constitute a municipal
infraction punishable as set out by law.
Section Three. All ordinances, or parts of ordinances, in conflict herewith are hereby
repealed to the extent of such conflict, if any.
Section Four. This ordinance shall be in full force and effect from and after its passage
and publication as required by law.
Passed this day of , 2025.
_______________________________ _______________________________
Jeramy Neefus, Recording Secretary John A. Haila, Mayor
First Reading:
Second Reading:
Third Reading:
Passed on:
I, Renee Hall, City Clerk of the City of Ames, Iowa, hereby certify that the above and
foregoing is a true copy of Ordinance No. ________________, passed by the City Council of
said City at the meeting held on ______________________ and signed by the Mayor on
______________________, and published in the Ames Tribune on ______________________.
_______________________________
Renee Hall, City Clerk
184
To:Mayor & City Council
From:Planning & Housing
Date:June 6, 2025
Subject:Ordinance for Urban Revitalization Plan
Item No. 35
MEMO
The ordinance relating to relating to establishing the Urban Revitalization Plan for
329 Southeast 5th Street is attached for your review and consideration for
second reading.
ATTACHMENT(S):
Ordinance_URA__FurnUSA-Target_.pdf
City Clerk's Office 515.239.5105 main
515.239.5142 fax
515 Clark Ave. P.O. Box 811
Ames, IA 50010
www.CityofAmes.org
185
S P A C E A B O V E R E S E R V E D F O R O F F I C I A L U S E
Return document to:City Clerk, 515 Clark Avenue, Ames IA 50010
Document prepared by:Mark O. Lambert. City of Ames Legal Department, 515 Clark Ave., Ames, IA 50010 –515-239-5146
ORDINANCE NO. ______
AN ORDINANCE TO DESIGNATE
URBAN REVITALIZATION AREA PLAN
FOR PROPERTIES LOCATED AT
329 SE 5TH STREET AND 320 SOUTH DUFF AVENUE
BE IT ENACTED by the Ames City Council for the City of Ames, Iowa, that:
Section One. The legal description of the Urban Revitalization Plan for properties
located at 329 SE 5th Street and 320 South Duff Avenue are as follows:
PARCEL “AG”, PART OF THE SOUTH HALF (S1/2) OF THE
NORTHEAST QUARTER (NE1/4) OF SECTION ELEVEN (11),
TOWNSHIP EIGHTY-THREE (83) NORTH, RANGE TWENTY-FOUR
(24) WEST OF THE 5TH P.M., STORY COUNTY, IOWA, AS SHOWN
ON THE “PLAT OF SURVEY” FILED IN THE OFFICE OF THE
RECORDER, STORY COUNTY, IOWA, ON JANUARY 27, 2006, AS
INST. NO. 06-01039, SLIDE 269, PAGE 5
AND,
LOTS 2 AND 3 OF TARGET ADDITION, CITY OF AMES, STORY
COUNTY, IOWA, PLATTED AND RECORDED IN INSTRUMENT
NUMBER 98-12400, STORY COUNTY IOWA, DESCRIBED AS
FOLLOWS:
186
BEGINNING AT THE NORTHEAST CORNER OF THE SOUTHWEST
QUARTER OF THE NORTHEAST QUARTER OF SECTION 11,
TOWNSHIP 83 NORTH, RANGE 24 WEST OF THE 5TH P.M.;
THENCE S 00°19’30” E, ALONG THE EAST LINE OF THE
SOUTHWEST QUARTER OF THE NORTHEAST QUARTER OF
SAID SECTION 11, A DISTANCE OF 171.22 FEET; THENCE N
90°00’00” W, 540.87 FEET; THENCE S 00°00’00” W, TO THE NORTH
RIGHT-OF-WAY LINE OF SOUTHEAST 5TH STREET A DISTANCE
OF 443.48 FEET; THENCE N 89°58’35 W, ON SAID NORTH RIGHT-
OF-WAY LINE, 73.93 FEET; THENCE N 00°59’31” W, ON THE EAST
LINE OF THE WEST 699.5 FEET OF THE SOUTH HALF OF THE
NORTHEAST QUARTER OF SAID SECTION 11, A DISTANCE OF
443.52 FEET; THENCE N 90°00’00” W, TO THE WEST LINE OF THE
EAST 224.5 FEET OF THE WEST 544.5 FEET OF THE SOUTHWEST
QUARTER OF THE NORTHEAST QUARTER OF SAID SECTION 11,
A DISTANCE 380.43 FEET; THENCE N 00°32’30” W, ALONG THE
SAID WEST LINE TO THE NORTH LINE OF THE SOUTH HALF OF
THE NORTHEAST QUARTER OF SAID SECTION 11 AND A
CORNER OF LOT 3 IN THE SUBDIVISION OF THE NORTHWEST
QUARTER OF THE NORTHEAST QUARTER OF SAID SECTION 11 ,
A DISTANCE OF 182.81 FEET; THENCE N 89°08’11” W, ALONG
THE SOUTH LINE OF SAID LOT 3 TO THE EAST RIGHT-OF-WAY
LINE OF DUFF AVENUE, A DISTANCE OF 279.49 FEET; THENCE N
00°32’24” W, ALONG SAID EAST RIGHT-OF-WAY LINE TO THE
SOUTHWEST CORNER OF LOT 1 IN TARGET ADDITION, A
DISTANCE OF 70.82 FEET; THENCE S 90°00’00” E, ALONG THE
SOUTH LINE OF SAID LOT 1 TO THE SOUTHEAST CORNER OF
SAID LOT 1, A DISTANCE OF 302.92 FEET; THENCE N 00°32’30”
W, ALONG THE EAST LINE OF SAID LOT 1 TO A POINT ON THE
SOUTH RIGHT-OF-WAY LINE OF SOUTHEAST 3RD STREET, A
DISTANCE OF 205.51 FEET; THENCE S 90°00’00” E, ALONG SAID
SOUTH RIGHT-OF-WAY LINE, A DISTANCE OF 39.16 FEET;
THENCE N 84°21’30” E, ON SAID SOUTH RIGHT-OF-WAY LINE, A
DISTANCE OF 101.72 FEET; THENCE S 90°00’00” E, ON SAID
SOUTH RIGHT-OF-WAY TO THE NORTHEAST CORNER OF SAID
LOT 3, A DISTANCE OF 686.85 FEET; THENCE S 00°00’00” E, ON
THE EAST LINE OF SAID LOT 3, A DISTANCE OF 300.61 FEET;
THENCE S 89°26’43” E, A DISTANCE OF 155.58 FEET TO THE
POINT OF BEGINNING.
is hereby designated, pursuant to Chapter 404, Code of Iowa, as the Urban Revitalization Plan Area.
Section Two. All ordinances, or parts of ordinances in conflict herewith are hereby repealed to the
extent of such conflict, if any.
Section Three. This ordinance shall be in full force and effect from and after its passage and
publication as required by law.
187
Passed this day of , 2025.
_____________________________________________________________________________
Renee Hall, City Clerk John A. Haila, Mayor
188
To:Mayor & City Council
From:Planning & Housing Department
Date:June 6, 2025
Subject:Rezoning 113 North Dakota from Residential Low Density to
Residential Medium Density
Item No. 36
MEMO
The ordinance relating to rezoning 113 North Dakota from Residential Low
Density (RL) to Residential Medium Density (RM) with a Planned Unit
Development Overlay (RM PUD) is attached for your review and consideration for
second reading.
ATTACHMENT(S):
113 North Dakota Ave - Rezoning.docx
City Clerk's Office 515.239.5105 main
515.239.5142 fax
515 Clark Ave. P.O. Box 811
Ames, IA 50010
www.CityofAmes.org
189
DO NOT WRITE IN THE SPACE ABOVE THIS LINE, RESERVED FOR RECORDER
Prepared by: City Clerk’s Office, 515 Clark Avenue, Ames, IA 50010 Phone: 515-239-5105
Return to: Ames City Clerk, P.O. Box 811, Ames, IA 50010
ORDINANCE NO.
AN ORDINANCE AMENDING THE OFFICIAL ZONING MAP OF THE
CITY OF AMES, IOWA, AS PROVIDED FOR IN SECTION 29.301 OF THE
MUNICIPAL CODE OF THE CITY OF AMES, IOWA, BY CHANGING THE
BOUNDARIES OF THE DISTRICTS ESTABLISHED AND SHOWN ON
SAID MAP AS PROVIDED IN SECTION 29.1507 OF THE MUNICIPAL
CODE OF THE CITY OF AMES, IOWA; REPEALING ALL ORDINANCES
AND PARTS OF ORDINANCES IN CONFLICT HEREWITH AND
ESTABLISHING AN EFFECTIVE DATE
BE IT HEREBY ORDAINED by the City Council of the City of Ames, Iowa;
Section 1: The Official Zoning Map of the City of Ames, Iowa, as provided for in Section
29.301 of the Municipal Code of the City of Ames, Iowa, is amended by changing the boundaries
of the districts established and shown on said Map in the manner authorized by Section 29.1507
of the Municipal Code of the City of Ames, Iowa, as follows: That the real estate, generally located
at 113 North Dakota Avenue, is rezoned from Residential Low Density (RL) to Residential
Medium Density (RM) with a Planned Unit Development (PUD) overlay, a Major Site
Development Plan, and a Preliminary Plat..
Real Estate Description: Parcel Q in the Southeast Quarter of the Southeast Quarter,
Section 6, Township 83, Range 24, West of the 5th P.M., City of Ames, Story County,
Iowa
Section 2: All other ordinances and parts of ordinances in conflict herewith are hereby
repealed to the extent of such conflict.
Section 3: This ordinance is in full force and effect from and after its adoption and
publication as provided by law.
ADOPTED THIS day of , .
Renee Hall, City Clerk John A Haila, Mayor 190
To:Mayor & City Council
From:Planning & Housing
Date:June 6, 2025
Subject:Zoning Text Amendment modifying Billboard standards
Item No. 37
MEMO
The ordinance relating to a Zoning Text Amendment modifying Billboard
standards and creating Digital Display Standards is attached for your review and
consideration for third reading and adoption.
ATTACHMENT(S):
DRAFT_ordinance_for_billboards_and_digital_displays.pdf
City Clerk's Office 515.239.5105 main
515.239.5142 fax
515 Clark Ave. P.O. Box 811
Ames, IA 50010
www.CityofAmes.org
191
ORDINANCE NO.
AN ORDINANCE TO AMEND THE MUNICIPAL CODE OF THE
CITY OF AMES, IOWA, BY AMENDING SECTION 29.201(28),
REPEALING SECTION 29.409 AND ENACTING A NEW
SECTION 29.1319 THEREOF, FOR THE PURPOSE OF
ESTABLISHING REQUIREMENTS FOR OUTDOOR
ADVERTISING DISPLAYS AND BILLBOARDS, REPEALING
ANY AND ALL ORDINANCES OR PARTS OF ORDINANCES IN
CONFLICT TO THE EXTENT OF SUCH CONFLICT AND
ESTABLISHING AN EFFECTIVE DATE.
BE IT ENACTED, by the City Council for the City of Ames, Iowa, that:
Section One. The Municipal Code of the City of Ames, Iowa shall be and the same is hereby
amended by amending Section 29.201(28), repealing Section 29.409, and enacting a new Section 29.1319
as follows:
“Sec. 29.201. DEFINITIONS.
Except as otherwise defined in this Ordinance or unless the context may otherwise require, the
following words are defined for the purpose of this Ordinance as follows:
…
(28) Billboard means a fabricated surface or devise located outdoors that is used or intended to
be used in the business of displaying messages in exchange for a rental payment fee.
Billboards and Outdoor Advertising Displays mean a fabricated surface or device,
including support structure, located outdoors that is used or intended to be used in the business of displaying
messages for services, activities, goods, or other information that is not related to activities located on the
site of the display.
…
Sec. 29.412. BILLBOARDS. (REPEALED)
(1) Locations Limited.
(a) Billboards are permitted in only the following Zones: Highway-Oriented
Commercial (HOC), General Industrial (IGI), Planned Industrial (IP), and Agricultural (A).
(b) Location of a Billboard within 600 feet of the boundary of a Zone in which
Billboards are not permitted is prohibited.
(c) Billboards are prohibited within 250 feet of any part of any roadway interchange
with either Interstate Highway 35 or U.S. Highway 30.
(d) No Billboard shall be located nearer than 600 feet to any other Billboard.
(2) Message Area. The area of either side of a Billboard that displays a message shall not
exceed 200 square feet, and, a Billboard shall not have more than two sides for the display of messages.
However, the area of a message display side may be as much as 300 square feet if the Billboard is located
in a corridor lying 300 feet on either side of the right-of-way of U.S. Highway 30.
(3) Monopole Required. All Billboards shall be erected on a single steel monopole.
(4) Landscaping. Landscaping that enhances the site of the Billboard, and the area
surrounding the Billboard, shall be established, and maintained at the base of each Billboard by the party
in control of the Billboard, except for Billboards located in the Agricultural (A) Zone.
(5) Height Limit. A Billboard shall not exceed 50 feet from the base of the monopole to the
top of the Billboard's highest part.
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(6) Setback Required. A Billboard shall not be located nearer to any point in the boundary
of the lot on which the Billboard is located than the number of feet in the vertical dimension of the Billboard
determined as stated in subsection E above.
(7) Lighting Restricted. A Billboard shall not be illuminated between the hours of 10:00 p.m.
and 6:00 a.m. by lights directed upwards. Illumination by lights directed downward is not subject to a time
limit.
(8) One Per Lot. More than one Billboard on a single lot is prohibited.
(9) Billboards shall be subject to the provisions of Municipal Code Chapters 5 and 7 (Building
Code and Electrical Regulations, respectively), and other applicable provisions of this Ordinance. When
there is a conflict between a provision of said regulations and a provision of this Section, the more restrictive
provision shall control.
(Ord. No. 4516, 01-09-24)
…
Sec. 29.1319. Billboards and Outdoor Advertising Displays.
(1) Locations Limited.
(a) Billboards are permitted only within the following Zones: Highway-Oriented
Commercial (HOC), General Industrial (GI), Planned Industrial (PI), and Agricultural (A). Billboards are
considered a second principal use of a property and may be established consistent with this ordinance
regardless of any other principal uses of the property. Billboards require approval of a Site Development
Plan or Zoning Permit as establishing a use on the site.
(b) Location of a Billboard within 600 feet of the boundary of a Zone in which Billboards
are not permitted is prohibited, excluding S-GA. Billboards on state designated Scenic Byways of the
Lincoln Highway and Jefferson Highway are prohibited.
(c) Billboards are prohibited within 250 feet of any part of any roadway interchange with
either Interstate Highway 35 or U.S. Highway 30 as defined by Iowa DOT.
(d) No Billboard shall be located nearer than 600 feet to any other Billboard.
(2) Message Area. The area of either side of a Billboard that displays a message shall not exceed
200 square feet, and, a Billboard shall not have more than two sides for the display of messages. However,
the area of a message display side may be as much as 300 square feet if the Billboard is located in a corridor
lying 300 feet on either side of the right-of-way of U.S. Highway 30. Digital Displays approved per
subsection 10 below are not subject to this subsection.
(3) Monopole Required. All Billboards shall be erected on a single steel monopole.
(4) Landscaping. Landscaping that enhances the site of the Billboard, and the area surrounding the
Billboard, shall be established, and maintained at the base of each Billboard by the party in control of the
Billboard, except for Billboards located in the Agricultural (A) Zone. The construction of a Billboard does
not require site, yard, or parking lot landscaping that would otherwise apply to development of a site.
Construction of a Billboard does not reduce or remove any required landscaping requirements for a property
related to the site, parking, or yard requirements for any other use of the site or improvements to the site.
(5) Height Limit. A Billboard shall not exceed 50 feet from the base of the monopole to the top of
the Billboard's highest part.
(6) Setback Required. All parts of the Billboard shall meet the principal building setbacks of the
underlying zone, except in no case shall the setback be less than 20 feet.
(7) Lighting Restricted. A Billboard shall not be illuminated between the hours of 10:00 p.m. and
6:00 a.m., except by external lights directed downward is not subject to a time limit. Digital Displays
approved per Section 10 are not subject to this section.
(8) One Per Lot. More than one Billboard on a single lot is prohibited.
(9) Other Requirements. Billboards shall be subject to the provisions of Municipal Code Chapters
5 and 7 (Building Code and Electrical Regulations, respectively), and other applicable provisions of this
Ordinance. When there is a conflict between a provision of said regulations and a provision of this Section,
the more restrictive provision shall control.
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(10) Digital Displays. Digital Displays, also known as electronic message centers, are Billboards
with programable displays and internal illumination of the message area by LEDs.
Digital Displays are only permitted along a U.S. Highway 30 for a property zoned HOC, GI or PI that abuts
such a Highway and is subject to the other standards for Billboards. No existing Billboard may be converted
to a Digital Display.
(a) Removal of nonconforming billboards required.
(i) At a minimum, removal of two billboard support structures and associated sign
faces located at nonconforming locations of Section 1(a) or (b) is required for erection of a Digital Display
support structure.
(ii) At a minimum, at least 400 square feet of message area must be removed for each
Digital Display message area, this may require removal of more than two support structures and sign face
area to achieve the minimum standards. No partial credits for removal of structures or sign area may be
retained or applied to a future approval of a Digital Display. For example, if two support structures with
two sign faces each have a combined total 1000 square feet of sign area are removed it will allow for
construction of one Digital Display support structure and two new digital sign faces on that structure, but
there is no carryover of the sign area removed in excess of the 800 square foot minimum area requirement.
(iii) Credit for removal of nonconforming billboards requires removal of the Billboard
that was subject to a lease to an advertising company that applies for a digital display, must be removed
within the prior six months of applying for a new Digital Display, and there has been no approval for
moving or replacing said Billboard within 1000 feet of prior location. Alternatively, Digital Display
approval maybe be conditioned upon removal of identified Billboards prior to issuance of permit for the
erection of a new support structure. The Planning Director may grant up to one six-month extension for
removal.
(b)Newly constructed Digital Display Billboards may be authorized by the Planning and
Housing Director through approval of a Minor Site Development Plan subject to
conformance with all standards of this Ordinance, excepting subsection 7 of this Section,
and the following criteria:
(ii) The size of a display shall not exceed 672 square feet, and each Billboard shall
have no more than two displays (one for each direction).
(iii) Separation of 1,000 feet from another Billboard of any type.
(iv) Digital Displays shall not be animated or create the appearance of animation for
each advertising segment or “flip” of the message to another message. Message displays shall be for a
minimum of eight seconds and conform to all Department of Transportation requirements for a Billboard.
(v) The Digital Display shall be an LED design operated with automatic lighting
controls and photo sensors to limit illuminance and brightness to compatible levels. Excessive brightness
and illuminance at any time of day is a violation of the Code. Brightness of light emitted shall not exceed
a maximum of 160 NITS as measured at the sign face during evening and nighttime hours from dusk to
dawn when sign is in an all-white condition. Prior to operation of the Digital Display, a report of calibration
of the display to these standards shall be provided to the Planning Director.
(vi) Once approved, the Digital Display is not subject to the outdoor lighting code
standards of Article IV. However, the Digital Display shall be maintained and operated in accordance with
all requirements of this section. Any bonafide complaint to City staff of excessive brightness or
illuminance in relation to area within 1320 linear feet of the display shall require a response by the operator
within 30 days of notice to provide information related to the calibration and maintenance of the Billboard.
Additionally, City staff may require a test of the sign face at an agreed upon time with the operator using
an appropriately calibrated light meter (NIT Gun) to determine compliance with the 160 NIT standard.
(vii) Any application for a Digital Display shall include all information required for a
Site Development Plan and supplemental information requested by the Planning Director.
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(11) Conformance. No Billboard can be modified without conforming to this section, including
conforming with the standards for size, structural support, lighting, and illumination of the message area.
Any Billboard lawfully existing prior to May 1, 2000, that does not comply with the use or design standards
is nonconforming and subject to limitations of Article III for use. However, no increase in intensity of the
nonconforming use or design shall be permitted or specially permitted, that includes a change of message
display area or its illumination.”
Section Two. Violation of the provisions of this ordinance shall constitute a municipal infraction
punishable as set out by law.
Section Three. All ordinances, or parts of ordinances, in conflict herewith are hereby repealed to
the extent of such conflict, if any.
Section Four. This ordinance shall be in full force and effect from and after its passage and
publication as required by law.
Passed this day of , 2025.
______________________________________ _______________________________________
Renee Hall, City Clerk John A. Haila, Mayor
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To:Mayor & City Council
From:City Clerk's Office
Date:June 6, 2025
Subject:Report of Governing Body
Item No. 38
MEMO
Report
City Clerk's Office 515.239.5105 main
515.239.5142 fax
515 Clark Ave. P.O. Box 811
Ames, IA 50010
www.CityofAmes.org
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