HomeMy WebLinkAboutA001 - Council Action Form dated May 27, 2025ITEM #:27
DATE:05-27-25
DEPT:P&R
SUBJECT:TREE PILE DEBRIS GRINDING AND DISPOSAL
COUNCIL ACTION FORM
BACKGROUND:
Annually, the Parks and Recreation Department cuts and trims trees in the parks and in the
right of ways. The tree debris is then placed at the Parks and Recreation Maintenance Facility,
700 E. 13th. St. Due to limited space at this location, a contractor is brought in
periodically to grind the tree debris into mulch and to remove the majority of the
material. A small and manageable amount of mulch is left at the site for residents to take for
no charge. The mulching of the tree debris is usually completed in May/June of each year after
the bulk of tree cutting and removal is completed over the winter season.
There is a large quantity of tree debris and mulch currently at the site that needs to be
ground and removed. Additionally, staff is currently bidding plans and specifications to
construct a new cold storage maintenance building near the current location of the mulch and
debris piles, so the site needs to be cleared for the building construction. Parks staff is working
with other departments to determine an alternative location for future tree debris and mulch.
Staff sent out a request for bids in late April to have all the tree debris ground into mulch and
removed from the site. The specifications also included removal of the current mulch pile at
the site.
The table below outlines the one bid received.
Contractor Bid Total
J. Pettiecord Inc., Bondurant, Iowa $56,900
Although there was only one bid received, J. Pettiecord Inc. has completed similar work for the
City in the past and has been very responsive. The current available funding for this work is
$103,661.
ALTERNATIVES:
1. Award a contract for tree pile debris grinding and disposal to J. Pettiecord Inc.,
Bondurant, Iowa, in the amount of $56,900.
2. Accept the report of bids, but do not award a contract.
3. Accept the report of bids, and direct staff to rebid the work.
1
CITY MANAGER'S RECOMMENDED ACTION:
Cutting and trimming of public trees is a necessary maintenance task that takes place
throughout the year. With the removal of the ash trees in the right-of-way over the last
year, the tree debris and mulch pile located at the Park Maintenance Facility has
become quite large. The planned expansion of the Park Maintenance Facility also
requires that all tree debris at the site be removed. Therefore, it is the recommendation of
the City Manager that the City Council adopt Alternative #1, as described above.
2