HomeMy WebLinkAboutA001 - Council Action Form dated May 27, 2025ITEM #:26
DATE:05-27-25
DEPT:W&PC
SUBJECT:FY 2025/26 PEBBLE LIME PURCHASE FOR WATER TREATMENT
COUNCIL ACTION FORM
BACKGROUND:
Pebble lime is used in the water treatment process to remove water hardness.
Approximately 2,900 tons are used annually, and it is the largest chemical cost for the
Water Plant. On June 30, the City's existing contract for a supply of lime will expire.
The expiring contract did not include a provision for a renewal, so the contract has been rebid.
The invitation to bid contained an option for an extension into FY 2026/27. On April 30, 2025,
bids were received as follows:
Bidder 7/1/2025 - 6/30/2026
Price Per Ton
Optional Extension
7/1/2026 - 6/30/2027
Mississippi Lime Company
St. Louis, MO $251.20 No Bid
Graymont Western Lime Inc. West Bend, WI $252.00 No Bid
Lhoist North America of Missouri, Inc. St.
Genevieve, MO $722.65 No Bid
The low bid of $251.20 per ton for FY 2025/26 represents a decrease of 2.56% compared
to the current contract pricing of $257.81 per ton. Staff is recommending approval of the
contract with Mississippi Lime Company, St. Louis, Mo. The FY 2025/26 operating budget
estimates 3,300 tons at $275.00 per ton for a total of $907,500.
ALTERNATIVES:
1. Award a contract for the purchase of pebble lime in FY 2025/26 to Mississippi Lime
Company of St. Louis, MO in a unit price of $251.20 per ton.
2. Determine that another bid is in the best interest of the City and award to that bidder.
3. Reject all bids and attempt to obtain the required supplies on an as-needed basis.
CITY MANAGER'S RECOMMENDED ACTION:
An adequate supply of pebble lime is essential for the established water softening
process at the City's Water Treatment Plant. Mississippi Lime Company has
demonstrated the ability to dependably provide this product at a competitive rate. The
bid price from Mississippi Lime is a decrease from the prior year contract and is below
the budgeted unit price. Therefore, it is the recommendation of the City Manager that the
City Council adopt Alternative No. 1, as described above.
1