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Home My WebLink AboutA001 - Council Action Form dated May 27, 2025ITEM #:12 DATE:05-27-25 DEPT:CMO SUBJECT:REQUEST TO MODIFY FY 2024/25 ASSET ALLOCATION TO YSS COUNCIL ACTION FORM BACKGROUND: YSS has provided two letters to the City requesting adjustments to its FY 2024/25 Analysis on Social Services Evaluation Team (ASSET) allocations. The letters provide an explanation for the adjustment requests (see attachments). The City has outlined in the table below YSS' requests for the service areas where an adjustment is being proposed. The table also outlines the updated contracted amount should the adjustment be approved. Service Original Contracted Amount Reallocation Request Reallocation Comment Proposed Updated Contracted Amount Community Youth Development $29,671 ($6,500)Move $6,500 to mentoring $23,171 Mentoring $41,437 $19,999 Add $6,500 from Community Youth Development + $10,000 from Employment Assistance + 3,499 from remaining funds from Rosedale Crisis $61,436 Employment Assistance for Youth $20,931 ($10,000)Move $10,000 to mentoring $10,931 Transitional Living $7,082 $32,442 $32,442 from Rosedale Emergency Shelter $39,524 Rosedale Emergency Shelter $32,442 ($32,442)Move $32,442 to Transitional Living $0 Rosedale Crisis Intervention $5,250 ($3,499)Move $3,499 to Mentoring $1,751 Total $136,813 $136,813 The unit rates for each of the services above will not change. 1 In addition to the services above, the City has also contracted with YSS through the ASSET process for FY 2024/25 the following items: Out of School Programming - $13,270 Public Education and Awareness - $39,103 Service Coordination - $8,000 Outpatient Substance Abuse Treatment - $13,962 Outpatient Mental Health Treatment - $79,764 If these adjustments are approved, the contract will be updated through the attached amendment. ALTERNATIVES: 1. Approve the request to modify the City's FY 2024/25 ASSET contract with YSS by reallocating a total of $52,441 as follows: $6,500 from Community Youth Development to Mentoring; $10,000 from Employment Assistance for Youth to Mentoring; $3,499 from Rosedale Crisis Intervention to Mentoring; and $32,442 from Rosedale Emergency Shelter to Transitional Living. 2. Do not approve the request. CITY MANAGER'S RECOMMENDED ACTION: The reallocation of City funds to YSS within its existing contract amount meets the City Council's ASSET priorities with no additional cost. Adjusting the allocation amounts at the service level will allow YSS to continue meeting the changing needs of the community. Therefore, it is the recommendation of the City Manager that the City Council adopt Alternative No. 1, as described above. ATTACHMENT(S): Amendment Request - YSS ASSET Reallocation Request - City of Ames 2025.pdf Amendment Request - YSS Rosedale Shelter letter to ASSET March 2025.pdf YSS - Amendment.docx 2 May 14, 2025 Pa Goldbeck Assistant City Manager City of Ames 515 Clark Avenue Ames, IA 50010 Pa, We have reviewed the City of Ames ASSET funded programs that have funds remaining to be drawn down in the FY 2024/25 contract. We would like to request a reallocation of our remaining funds in the following programs: 1. All remaining funds from 3.09 Rosedale Crisis to 1.07 Mentoring – YSS has seen a decrease in crisis calls from Ames and Story County residents, so we have been unable to use the Rosedale Crisis City of Ames ASSET dollars. We are requesting funds be moved to 1.07 Mentoring whose funds were expended earlier this year. 2. $10,000 from 1.08 Youth Employment to 1.07 Mentoring – YSS has been unable to draw down all the City of Ames dollars from 1.08 Youth Employment due to not being able to provide as much programming in Ames schools; however, we have used up all the 1.07 Mentoring dollars earlier this year and have been unable to bill additional units because of that. 3. $6,500 from 1.07 Youth Development to 1.07 Mentoring - YSS has been unable to draw down all the City of Ames dollars from 1.07 Youth Development due to not being able to provide as much programming in Ames schools; however, we have used up all the 1.07 Mentoring dollars earlier this year and have been unable to bill additional units because of that. Please let me know if you have additional questions. Thank you, Katie Ranney YSS YSS HEADQUARTERS 420 Kellogg Avenue, Ames, IA 50010 P:515-233-3141 F:515-233-2440 A COMMUNITY-BASED ORGANIZATION SERVING YOUTH AND FAMILIES SINCE 1976 3 March 24, 2025 Story County ASSET funders, We are writing to inform you that, effective April 1, 2025, YSS will be closing the Ames Rosedale Shelter location. While this location will no longer be in operation, we remain committed to providing high- quality services to youth and families. The Shelter program will continue at our Mason City location, ensuring ongoing access to critical support for those in need. Additionally, the Crisis Stabilization program will continue uninterrupted at the Ember Recovery Campus. We would like to express our sincere gratitude to the ASSET funders for their unwavering support of the Shelter program over the years. Your partnership has been instrumental in helping us serve vulnerable youth in our community. As we make this transition, we respectfully request that the remaining Shelter funding be allocated to the YSS Transitional Living Program in Ames. This reallocation would enable us to continue delivering essential services to youth and families in our region. We greatly appreciate your consideration of this request and your continued support of YSS and the youth we serve. Please feel free to reach out with any questions or for further information. Thank you for your partnership and dedication to strengthening our community. Sincerely, Andrew Allen YSS, President & CEO 4 AMENDMENT TO CONTRACT FOR HUMAN SERVICES BETWEEN THE CITY OF AMES AND YOUTH AND SHELTER SERVICES WHEREAS, effective July 1, 2024, the City of Ames and Youth and Shelter Services entered into an agreement for funding for social services to be provided by YSS through the City’s ASSET program; and, WHEREAS, the parties wish to amend the agreement by adjusting the funding for purchasing services through June 30, 2025; THEREFORE, the parties agree to amend their prior agreement as follows: 1. Under Section II, “SCOPE OF SERVICES,” related to the category of services, the following updates: SERVICE COST PER UNIT UNITS AMOUNT Community Youth Development $58.98 393 $23,171 Mentoring $124.37 494 $61,436 Employment Assistance for Youth $93.81 117 $10,931 Out of School Program $15.41 861 $13,270 Public Education and Awareness $181.23 216 $39,103 Transitional Living $72.70 544 $39,524 Rosedale Emergency Shelter $192.20 0 $0 Rosedale Crisis Intervention $76.09 23 $1,751 Service Coordination $60.00 133 $8,000 Outpatient Substance Abuse Treatment $242.06 58 $13,962 Outpatient Mental Health Treatment and Health Maintenance $138.19 579 $79,964 [Continued on next page] 5 Page 2 Amendment to agreement between City of Ames and Youth and Shelter Services 2. All other provisions of the original agreement remain in full force and effect. IT WITNESS WHEREOF, the parties hereto have, by their authorized representatives, set their hand and seal: CITY OF AMES, IOWA ATTEST: BY: ______________________________________________________ John A. Haila, Mayor Renee Hall, City Clerk Date signed:___________________ YOUTH AND SHELTER SERVICES (AGENCY)Organization Address (please print): BY:________________________________________________________ Print Name and Title:Phone Number: __________________________________________________________ Date signed:___________________ 6