HomeMy WebLinkAbout~Master - May 13, 2025, Regular Meeting of the Ames City Council1.Proclamation for "Peace Officers' Memorial Day," May 15, 2025
2.Proclamation for "Poppy Days," May 23-24, 2025
3.Proclamation for "National Public Works Week," May 18-24, 2025
4.Discover Ames Yearly Report
5.Motion approving payment of claims
6.Motion approving Report of Change Orders for period of April 16-30, 2025
7.Motion approving Summary of Minutes of the Regular Meeting of the Ames City Council on
April 22, 2025, and the Special Meeting on May 7, 2025
8.Motion approving Civil Service Candidates
9.Motion approving Ownership Update for Special Class C Retail Alcohol License - Perkins #1025,
325 South Duff Avenue
10.Motion approving Temporary License Transfer for Class C Retail Alcohol License with Outdoor
Service on June 24-25, July 15-16, and July 29-30, 2025 - Iowa State Center - CY Stephens
11.Motion approving new 5-Day (May 15 - May 19, 2025) Special Class C Retail Alcohol License
with Outdoor Service - Thirsty Pigs, LLC, 125 East 5th Street, 515 Days
12.Motion approving Premise Update for Class C Retail Alcohol License - Rinconcito Hispano
Tienda y Taqueria, 823 Wheeler Street Suite #1
13.Motion approving the renewal of the following Beer Permits, Wine Permits, and Liquor Licenses:
a. North Grand Cinema, 2801 Grand Avenue, Special Class C Retail Alcohol License
b. Octagon Center for the Arts, 427 Douglas Avenue, Special Class C Retail Alcohol License
with Outdoor Service
c. Casey's General Store #2298, 428 Lincoln Way, Class E Retail Alcohol License
d. Hy-Vee Fast and Fresh #2, 4018 Lincoln Way, Class E Retail Alcohol License
e. Gateway Hotel and Conference Center, LLC, 2100 Green Hills Drive, Special Class C
Retail Alcohol License
14.Motion approving request from Discover Ames for Fireworks Permit for display from ISU Parking
Lot G10 east of Jack Trice Stadium at 10:00 p.m. on July 3, 2025, with a rain date of July 5, for
Independence Day Celebration
AGENDA
REGULAR MEETING OF THE AMES CITY COUNCIL
COUNCIL CHAMBERS - CITY HALL
MAY 13, 2025
NOTICE TO THE PUBLIC: The Mayor and City Council welcome comments from
the public during discussion. The Standards of Decorum, posted at the door and
available on the City website, define respectful conduct for public participation. If you
wish to speak, please fill out the form on the tablet outside the door to the Council
Chambers or scan the QR Code to the right to fill out the same form on a personal
device. When your name is called, please step to the microphone, state your name for
the record, and keep your comments brief so that others may have the opportunity to speak.
CALL TO ORDER: 6:00 p.m.
PROCLAMATIONS:
PRESENTATION:
CONSENT AGENDA : All items listed under the Consent Agenda will be enacted by one motion.
There will be no separate discussion of these items unless a request is made prior to the time the
Council members vote on the motion.
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15.Resolution approving request to modify FY 2024/25 ASSET allocation to Heartland of Story
County
16.Resolution approving reappointment of Emily Boland as ex officio ISU Student Liaison to City
Council
17.Resolution approving appointments of Iowa State University Student Government representatives
to the Ames Transit Agency Board of Trustees
18.Resolution approving encroachment permit for signs at 2420 Lincoln Way, Suite 104
19.Resolution setting May 27, 2025, as the date of public hearing to consider adoption of the final
amendment to the Fiscal Year 2024/25 Budget
20.Resolution approving Iowa DOT Airport State Grant Application for 2025/26 Airport Facility
Improvements (Jet Fuel Farm)
21.Resolution approving a New Two-Year Lease Agreement for Welch Lot T in Campustown
22.Resolution approving Amendment No. 1 to Professional Services Agreement with Strand
Associates, Inc. of Madison, WI, for East Lincoln Way Corridor Study (Duff Ave to S Skunk
River) in an amount not to exceed $14,000
23.Resolution approving contract and bond for the 2019/24 Low Point Drainage Improvements with
Iowa Water & Waste Systems of Boone, Iowa, in the amount of $523,245.20
24.Resolution approving contract and bond for the 2024/25 Pavement Restoration - Slurry Seal
Program with Fort Dodge Asphalt Company, of Fort Dodge, Iowa, in the amount of $231,228.20
(contingent upon receipt of bond)
25.Resolution approving contract and bond for the 69kV Transmission Line Reconstruction with
Ward Electric Company, of Longmont, Colorado, in the amount of $2,228,648.92
26.Resolution approving contract renewal for the Right of Way Tree Trimming and Removal
Program to Ames Story Tree and Lawn, Ames, Iowa
27.Resolution awarding contract to ChemTreat, Inc., of Glen Allen, VA, for Chemical Treatment
Program for the one-year period from July 1, 2025 through June 30, 2026 in an amount not-to-
exceed $387,000
28.Resolution awarding contract to Rowell Chemical Corporation of Hinsdale, IL for the purchase of
liquid sodium hypochlorite in FY 2025/26 for the Water Plant and Power Plant
29.Resolution awarding contract to Skyline Salt Solutions, LLC of Dubuque IA, for the purchase of
rock salt for the Snow and Ice Control Program in the amount of $215,400
30.Resolution awarding contract to Electric Pump of Ames, IA for the purchase and installation of
flow monitors for the sanitary sewer system in the amount of $243,201
31.Resolution awarding a contract to WHKS & Co., Ames, IA for engineering services for the
Homewood Hole #9 Crossing Project in the amount of $81,050
32.Resolution awarding contract to Altec Industries of Saint Joseph, MO for the purchase of one 2025
Altec DB41B mini-derrick with trailer for Electric Distribution in the total amount of $266,224, to
be delivered and paid for after July 1, 2025
33.Resolution awarding contract to Capital City Equipment Co. of Des Moines, IA for the purchase of
two 2025 Bobcat skid steer loaders, one for Parks Maintenance and one for Public Works Streets
in the total amount of $140,646.08
34.2021/22 Concrete Pavement Improvements (24th Street and Stange Road):
a. Resolution approving Change Order No. 2 to Con-Struct, Inc., of Ames, Iowa, for the
2021/22 Concrete Pavement Improvements (24th Street and Stange Road) in the amount of
($122,387.40)
b. Resolution accepting 2021/22 Concrete Pavement Improvements (24th Street and Stange
Road) as completed by Con-Struct, Inc, of Ames, Iowa, in the amount of $4,254,540.83
35.Resolution approving Change Order #2 for the Park Maintenance Complex Expansion Project to
SVPA Architects in the amount of $18,330
36.Resolution approving Change Order No. 3 with Ames Trenching and Excavating for Emergency
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Utility Repair in the amount of $14,299
37.Resolution accepting Carpet for Ames Public Library project as completed by Poindexter Flooring
Inc, of Indianola, Iowa, in the amount of $304,341.00
38.Resolution accepting 2023/24 Seal Coat Street Pavement Improvements as completed by Manatt's,
Inc., of Ames, IA, in the amount of $1,877,244.29
39.Resolution accepting HVAC Replacement Project at the Power Plant as completed by Mechanical
Comfort, of Ames, Iowa, in the amount of $272,650
40.Resolution accepting SAM Pump Station Standby Generator project as completed by Price
Electric Inc., of Robins, Iowa, in the amount of $166,390
41.Resolution accepting completion of landscaping requirement at Bluestem Boulders, 525 E 2nd
Street, and releasing financial security in full
42.Resolution approving Final Plat for Dayton Ridge Subdivision Plat 2 located at 2305 Dayton
Ridge Road in Rural Story County
43.Resolution accepting the Conversations on Homelessness Ames and Story County Strategic Plan
2025 Report
44.Resolution approving partner city cooperation agreement with the Municipality of Podujeva,
Republic of Kosovo
45.Resolution authorizing City staff to partner with the Iowa Economic Development Authority to
complete a Pay As You Save (PAYS) feasibility study
46.Resolution awarding a contract to Boland Recreation, Marshalltown, IA for the purchase of and
installation of playground equipment in Brookside Park near Hickory Shelter in the amount of
$130,000
47.Sidewalk installation at 700 E 13th Street (Parks Maintenance Facility)
a. Resolution approving waiver
48.Capital Improvement Projects for Parks and Recreation:
a. Resolution approving preliminary plans and specifications for the Daley Park Splash Pad
Project, setting June 11, 2025, as the bid due date and June 24, 2025, as the date of Public
Hearing
b. Resolution approving preliminary plans and specifications for the Ada Hayden Heritage
Park Path Replacement Project, setting June 11, 2025, as the bid due date and June 24,
2025, as the date of Public Hearing
c. Resolution approving preliminary plans and specifications for the Parks and Recreation
Maintenance Expansion Project, setting June 11, 2025, as the bid due date and June 24,
2025, as the date of Public Hearing
49.Update on Applications Received and Request for Initiation of Voluntary Annexation for Multiple
Properties in the Irons Subdivision and Ames Golf and Country Club North of Ames' Corporate
Limits
PUBLIC FORUM : This is a time set aside for comments from the public on topics of City business
other than those listed on this agenda. Please understand that the Council will not take any action on
your comments at this meeting due to requirements of the Open Meetings Law, but may do so at a
future meeting.
ADMINISTRATION:
ELECTRIC:
PARKS AND RECREATION:
PLANNING AND HOUSING:
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a. Motion to initiate a Voluntary Annexation, including non-consenting properties to avoid
islands and make more uniform boundaries
50.Update of Concept for 12-Unit Housing Development on City property west of Harrison Road at
Welbeck Drive
a. Motion to set date of public hearing for land purchase option
51.Request for Initiation of Voluntary Annexation of Land South of the Iowa State Research Park
adjacent to 4140 S 530th Avenue
a. Motion to initiate a Voluntary Annexation with a non-consenting property to make more
uniform boundaries
52.Resolution approving 2025-26 Proposed Annual Action Plan Projects for Community
Development Block Grant (CDBG) and HOME Programs
53.Hearing on proposed Zoning Text Amendment modifying Billboard standards and creating new
Digital Display standards
a. First passage of Ordinance (continued from April 22, 2025)
54.Hearing on Establishing an Urban Revitalization Area and Plan for properties located at 329 SE
5th Street and 320 South Duff Avenue
a. First passage of ordinance establishing the 329 SE 5th Street and 320 South Duff Avenue
Urban Revitalization Area
b. Resolution approving Urban Revitalization Area Plan
55.Hearing on Emergency Generator System for the Power Plant:
a. Motion accepting report of bids
b. Resolution approving final plans and specifications and awarding a contract to Van Maanen
Electric, Inc. of Newton, Iowa, in the amount of $310,670
56.Hearing on 2024/25 Accessibility Enhancement Program:
a. Motion accepting report of bids
b. Resolution approving final plans and specifications and awarding a contact to TK Concrete,
Inc. of Pella, IA, in the amount of $88,250.00
57.Hearing on Rezoning of and Major Site Development Plan and Preliminary Plat for 113 North
Dakota Avenue (Dakota Townes) (hearing continued to May 27 requested)
a. First passage of ordinance rezoning 113 North Dakota from Residential Low Density (RL)
to Residential Medium Density (RM) with a Planned Unit Development Overly (RM PUD)
b. Resolution approving Major Site Development Plan
c. Resolution approving Preliminary Plat
58.Second reading of ordinance amending Chapter 28 of the Ames Municipal Code Section 28.201 to
increase drinking water rates by 3.5% and Section 28.304(3) to increase sanitary sewer rates by
5.5% for charges to be billed on or after July 1, 2025
59.Third reading and adoption of ORDINANCE NO. 4548 on text amendment modifying certain
Public Hearing Notification Requirements by Amending Chapters 20 and 29 of Municipal Code
(continued from February 25, 2025, meeting)
60.Participation with agencies, boards, and commissions:
a. Discover Ames (ACVB)
b. Ames Regional Economic Alliance (AREA)
HEARINGS:
ORDINANCES:
DISPOSITION OF COMMUNICATIONS TO COUNCIL:
REPORT OF GOVERNING BODY:
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c. Story County Emergency Management Agency (SCEMA)
d. Ames Transit Agency Board of Trustees
COUNCIL COMMENTS:
ADJOURNMENT:
Please note that this agenda may be changed up to 24 hours before the meeting time as provided
by Section 21.4(2), Code of Iowa.
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To:Mayor & City Council
From:Kevin M. Bourke, President & CEO
Date:May 9, 2025
Subject:Discover Ames Yearly Report
Item No. 4
MEMO
The Discover Ames yearly report is attached for your review.
ATTACHMENT(S):
2025-Annual-Report-final-web.pdf
City Clerk's Office 515.239.5105 main
515.239.5142 fax
515 Clark Ave. P.O. Box 811
Ames, IA 50010
www.CityofAmes.org
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2024 YEAR IN REVIEW
ANNUAL REPORT
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VISITOR ECONOMIC IMPACT
IOWA
Tourism economic impact
$10.9 BILLION
Labor income impact of tourism
$1.9 BILLION
(direct and indirect labor income)
Tourism supported jobs
70,954
AMES
Lodging revenue
$42,300,000
Room nights 348,311
STORY COUNTY
Economic impact of tourism
$228,300,000
Labor income impact of tourism
$51,700,000
Tourism supported jobs
2,474
$32.5M
Recreation
14.2%
$43.2M
Lodging
18.9%
$36.4M
Retail
15.9%
$58M
Transport
25.4%
$58.3M
Food & Beverage
25.5%
$228.3Million
Visitors to
Story County
spent a total of
$228.3M
*In 2023 (the latest data available)
Generating a total
of $48.6M in taxes.
Ames overnight visitor numbers continue to grow!
$38.6 $39
$42.3
$33.3
$15.6
$27.7
0
10
20
30
40
AMES LODGING REVENUE
(in millions of dollars)
2019 2020 2021 2022 2023 2024 0
100,000
200,000
300,000
340,524 337,503 348,311
318,804
400,000
AMES ROOM NIGHTS
2019 2020 2021 2022 2023 2024
186,962
280,255
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2024 MAJOR ACCOMPLISHMENTS
BUSINESS DEVELOPMENT
• Secured Iowa Student Leadership
Conference, Iowa High School Girls State
Soccer Championships, events of the
National Senior Games
• Visitor Experience support
for major events Odyssey
of the Mind, FFA, and
FAM tours
• Partnerships with
Boone County CVB,
Catch DM, Ames
Regional Economic
Alliance, Ames Main Street
COMMUNITY ENGAGEMENT
• Ames Insider publication distributed to
31,908 residents
• Community Grant awarded more than
$110,000 to 28 Ames area events
• More than 2,200 community events and
meeting touches
• Leadership Ames tourism and hospitality day
UNIVERSITY RELATIONS
• Strengthened
relationship with
ISU Athletics
• Provided FAM tour
for campus event
planners
• Worked with ISU
Student Affairs on
Cyclone Family
Weekend and
Welcome Weekend
• Strengthened
relationship with
Admissions,
Orientation and
New Student
Programs
PLACEMAKING
• Support and encourage CyTown development
• Lead discussions regarding a recreation center
• Support and encourage The Linc development
MARKETING LEADER
• 323,022 Website page views – Calendar,
Stay-Shop-Eat-Do, meeting planner resources
• 27,000 Visitor Guides
• 966,891 social media impressions
• Special promotions – RV There Yet?, ISU
Guide To The Games, Cyclone Sports
Properties
• Flynn Wright research and marketing plan
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1601 Golden Aspen Dr. · Suite 110 · Ames, IA 50010
515.232.4032 · info@discoverames.com · DiscoverAmes.com
Discover Ames is the official destination
marketing organization for the city of Ames
and the surrounding area. Our core focus is
to promote Ames and Iowa State University
as a destination to attract groups and
visitors. We provide unparalleled services to
groups and visitors as well as enhance the
quality of life for the Ames community.
The Ames tourism industry accounts
for a major and irreplaceable source of
revenue for our restaurants, shops, cultural
organizations, attractions, and hotels.
Discover Ames enhances the overall Ames
experience and contributes to the economic
well-being of the city through leadership and
innovation in the hospitality industry.
WHO WE ARE
RV There Yet? at Reiman Gardens
George Strait concert at Jack Trice StadiumOdyssey of the Mind World Finals
Ames 1864
Farm Progress Show
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To:Mayor & City Council
From:City of Ames Purchasing Division
Date:May 9, 2025
Subject:Report of Contract Change Orders
Item No. 6
MEMO
The Report of Change Orders for the period of April 16-30, 2025, is attached for your
review and consideration.
ATTACHMENT(S):
Change Order Report - April 16-30, 2025.docx
City Clerk's Office 515.239.5105 main
515.239.5142 fax
515 Clark Ave. P.O. Box 811
Ames, IA 50010
www.CityofAmes.org
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REPORT OF
CONTRACT CHANGE ORDERS
Department
General Description
of Contract
Contract
Change
No.
Original Contract
Amount Contractor/ Vendor
Total of Prior
Change Orders
Amount this
Change Order
Change Approved
By
Purchasing
Contact
(Buyer)
Electric
Services
Combustion Turbine #1
MCC Bucket Replacement
1 $149,732.28 Eaton Corporation $0.00 $10,481.26 C. Spence AM
Public Works 2023/24 Seal Coat Street
Pavement Improvements
(E 16th Street, Glendale
Ave)
4 $1,828,001.36 Manatt's Inc.$19,442.93 $29,800.00 B. Phillips KS
Public Works 2021/22 Stormwater
Detention/Retention
Maintenance Program
(Northridge Heights Pond)
2 $111,600.00 Tallgrass Land Stewardship
Co.
$3,700.00 Extend
Completion
to 5/16/25
M. Bryngelson KS
Public Works 2021/22 Stormwater
Detention/Retention
Maintenance Program
(Northridge Heights Pond)
3 $111,600.00 Tallgrass Land Stewardship
Co.
$3,700.00 $950.00 J. Clausen KS
Public Works 2024/25 South 16th Street
Roadway Widening Project
2 $282,750.00 Shive Hattery Inc.$20,000.00 $9,500.00 B. Phillips KS
Electric
Services
Tipping Fees for Ash
Disposal at the Power Plant
1 $100,000.00 Metro Waste Authority $0.00 $19,500.00 J. Muschick AM
Period:1st – 15th
16th – End of Month
Month & Year:April 2025
For City Council Date:May 13, 2025
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Department
General Description
of Contract
Contract
Change
No.
Original Contract
Amount Contractor/ Vendor
Total of Prior
Change Orders
Amount this
Change Order
Change Approved
By
Purchasing
Contact
(Buyer)
Electric
Services
Aluminum Cable 1 $133,677.78 WESCO Distribution $0.00 $2,492.37 D. Kom JB
Water &
Pollution
Controls
2023/24 Story County Field
of Edge Design
2 $50,170.00 Eocene Environmental
Group, Inc.
$5,940.00 $-(1,980.00)J. Dunn KS
Public Works 2023/24 Ames Plan 2040
Sanitary Sewer Extension
(S. 500th Avenue County
Line Road)
1 $551,057.70 Rognes Corporation $0.00 $7,200.00 M. Bryngelson KS
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To:Mayor and City Council
From:City Clerk's Office
Date:May 9, 2025
Subject:Approval of Minutes
Item No. 7
MEMO
Attached are the minutes for the Regular Meeting of the Ames City Council on April 22,
2025, and the Special Meeting on May 7, 2025, for your review and consideration.
ATTACHMENT(S):
C25-0422 Summary.pdf
C25-0507.pdf
City Clerk's Office 515.239.5105 main
515.239.5142 fax
515 Clark Ave. P.O. Box 811
Ames, IA 50010
www.CityofAmes.org
14
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SUMMARY OF MINUTES OF THE
REGULAR MEETING OF THE AMES CITY COUNCIL
AMES, IOWA APRIL 22, 2025
The Regular Meeting of the Ames City Council was called to order by Mayor John Haila at 6:00
p.m. on the 22nd day of April, 2025, in the City Council Chambers in City Hall, 515 Clark
Avenue, pursuant to law. Present were Council Members Bronwyn Beatty-Hansen, Gloria
Betcher, Amber Corrieri, Tim Gartin, Rachel Junck, and Anita Rollins.
PROCLAMATION FOR "ARBOR DAY," APRIL 25, 2025: Mayor Haila proclaimed April
25, 2025, as Arbor Day and City Forester Gabrielle Edwards accepted the proclamation
alongside City Arborist Matt Rochford.
PROCLAMATION FOR "MENTAL HEALTH AWARENESS MONTH," MAY 2025:
May 2025 was proclaimed Mental Health Awareness Month by Mayor Haila. The proclamation
was accepted by Mental Health Advocate Julie Saxton with leaders of local mental health care
organizations.
PROCLAMATION FOR "NATIONAL HISTORIC PRESERVATION MONTH," MAY
2025: Mayor Haila proclaimed May 2025 as National Historic Preservation Month, which was
accepted by Chair of the Historic Preservation Commission Devón Lewis.
PRESENTATION OF HISTORIC PRESERVATION AWARDS: Mayor Haila shared that
the Ames Historic Preservation Commission annually recognizes preservation activities within
Ames to highlight, honor, and promote preservation efforts. The 2025 Renewing the Past award
was presented to Casie Vance and Jason Dietzenbach, who were in attendance on behalf of the
Ames Historical Society, for the rehabilitation of the Ames Pantorium building, which was now
part of the Ames History Museum at 416 Douglas Avenue.
Awards were then presented for the 2025 Keeping the Past Alive award for two single-family
homes in the Old Town Neighborhood. The first was awarded to Shellie Orngard, while the
second was awarded to Karen Lashe for the historic preservation of the single-family homes
located at 928 and 911 Burnett Avenue, respectively.
CONSENT AGENDA: Council Member Gartin requested to pull Item No. 16: Requests from
Ames Patriotic Council for Memorial Day Parade on Monday, May 26, 2025.
Moved by Betcher, seconded by Junck, to approve the consent agenda less Item No. 16.
5. Motion approving payment of claims
6. Motion approving Summary of Minutes of Regular City and Tax Levy Council Meeting
on April 8, 2025, and Special Meeting on April 15, 2025
7. Motion approving new Class E Retail Alcohol License - Crown Liquor, 113 Welch
Avenue, Pending Favorable Inspection
8. Motion approving extension of Outdoor Service (May 17 - May 18, 2025) for Class C
Retail Alcohol License with Outdoor Service - Tip Top Lounge, 201 E. Lincoln Way,
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Pending Dramshop Review
9. Motion approving Temporary License Transfer for Class C Retail Alcohol License with
Outdoor Service on May 27, 2025 - Iowa State Center - CY Stephens
10. Motion approving the renewal of the following Beer Permits, Wine Permits, and Liquor
Licenses:
a. The Great Plains Sauce & Dough Co., 129 Main Street, Special Class C Retail
Alcohol License
b. Walgreens #12108, 2719 Grand Avenue, Class E Retail Alcohol License
c. El Jefe Mexican Cuisine, 5244 Lincoln Way, Class C Retail Alcohol License,
Pending Dramshop Review
d. Mother's Pub, 2900 West Street, Class C Retail Alcohol License with Catering
Privilege and Outdoor Service, Pending Dramshop Review
e. Wasabi Somerset, 2707 Kent Avenue, Class C Retail Alcohol License
f. Hy-Vee Fast and Fresh #1, 4018 West Lincoln Way, Class E Retail Alcohol
License
g. Jeff's Pizza Shop LLC, 2402 Lincoln Way, Special Class C Retail Alcohol
License, Pending Dramshop Review
11. RESOLUTION NO. 25-167 approving Quarterly Investment Report for period ending
March 31, 2025
12. RESOLUTION NO. 25-168 correcting subdivision reference in Resolution No. 25-072,
which vacated certain easements
13. RESOLUTION NO. 25-169 approving encroachment permit for sign at 300 Main Street,
2nd level
14. Requests for Ames on the Half Shell:
a. RESOLUTION NO. 25-170 approving waiver of enforcement of Municipal Code
Section 17.17 related to alcohol consumption in City parks with respect only to
Bandshell Park from 5:00 p.m. to 9:00 p.m. on Fridays May 30-June 30
b. Motion approving 5-Day License - Special Class C Retail Alcohol License with
Outdoor Service - Ames on the Half Shell, Bandshell Park, for:
i. May 29 - June 02, 2025
ii. June 05 - June 09, 2025
iii. June 12 - June 16, 2025
iv. June 19 - June 23, 2025
v. June 26 - June 30, 2025
15. RESOLUTION NO. 25-171 approving request from Good Neighbor Emergency
Assistance to close Clark Avenue between 6th and 7th Street from 1:00 p.m. - 8:00 p.m. on
Sunday, May 18, 2025, for the Annual Street Party Celebration
16. Requests from Ames Patriotic Council for Memorial Day Parade on Monday, May 26,
2025:
a. Motion approving blanket Temporary Obstruction Permit for closed area
b. RESOLUTION NO. 25-172 approving closure of Pearle Avenue and 5th Street
from east of Pearle Avenue through Clark Avenue intersection from 9:00 a.m. to
11:00 a.m. for parade line-up
c. RESOLUTION NO. 25-173 approving temporary closure of Clark Avenue from
5th Street to 9th Street between 9:45 a.m. and 11:00 a.m. for movement of the
parade
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d. RESOLUTION NO. 25-174 approving temporary closure of 9th Street between
Clark Avenue and Maxwell Avenue from 9:45 a.m. to 11:00 a.m. for movement
of the parade
e. RESOLUTION NO. 25-175 approving temporary closure of 6th Street at Clark
Avenue and Duff Avenue at 9th Street, as parade moves through those
intersections
17. Requests from Ames Pride for Pridefest on October 11, 2025:
a. Motion approving blanket Temporary Obstruction Permit and blanket Vending
License
b. RESOLUTION NO. 25-176 approving closure of Douglas Avenue from Main
Street to 6th Street and 5th Street between Kellogg Avenue and the alley east of
Adams Family Funeral Home from 5:00 a.m. to 10:00 p.m.
c. RESOLUTION NO. 25-177 approving waiver of parking meter fees and
enforcement
d. RESOLUTION NO. 25-178 approving waiver of fee for blanket Vending License
18. RESOLUTION NO. 25-179 approving relinquishing & return of original bond for JT
Warehouse Subdivision East 13th Street upon receipt of the replacement bond
19. RESOLUTION NO. 25-180 approving preliminary plans and specifications for the
2024/25 Collector Street & Water System Improvements (Oakland Street - Oliver
Avenue to Hawthorne Avenue) project, setting May 21, 2025, as the bid due date and
May 27, 2025, as the date of Public Hearing
20. RESOLUTION NO. 25-181 approving preliminary plans and specifications for the
2024/25 South 16th Street Roadway Widening and establish May 20, 2025, as the date of
letting and May 27, 2025, as the date for report for bids
21. RESOLUTION NO. 25-182 approving a contract renewal with HTH Companies, Inc., of
Union, MO, for the Non- Asbestos Insulation and Related Services and Supply Contract
at the Power Plant for the one-year period from July 1, 2025 through June 30, 2026 in an
amount not-to-exceed $150,000
22. RESOLUTION NO. 25-183 approving contract renewal with Integrated Global Services,
Inc., Richmond, VA, for the Boiler Tube Spray Coating and Related Services and
Supplies Contract for Power Plant for the one-year period from July 1, 2025 through June
30, 2026 in an amount not-to-exceed $590,000
23. RESOLUTION NO. 25-184 approving contract renewal with Tri-City Electric Company
of Iowa, Davenport, IA, for the Electrical Maintenance Services Contract for Power Plant
for the one-year period from July 1, 2025 through June 30, 2026 in an amount not-to-
exceed $120,000
24. RESOLUTION NO. 25-185 approving contract renewal with Waldinger Corporation, of
Des Moines, IA, for the Power Plant Maintenance Services Contract for the one-year
period from July 1, 2025 through June 30, 2026 in an amount not-to-exceed $135,000
25. RESOLUTION NO. 25-186 approving contract and bond for the 2023/24 CDBG
Infrastructure Program (N Russell Avenue - N 2nd Street to N 4th Street) with Iowa Water
& Waste Systems of Boone, Iowa, in the amount of $346,858.50
Roll Call Vote: 6-0. Motions/Resolutions declared carried/adopted unanimously, signed by the
Mayor, and hereby made a portion of these Minutes.
REQUESTS FROM AMES PATRIOTIC COUNCIL FOR MEMORIAL DAY PARADE
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4
ON MONDAY, MAY 26, 2025: Council Member Gartin shared that he would be abstaining
from the vote due to conflict of interest.
Moved by Corrieri, seconded by Beatty-Hansen, to approve the requests from Ames Patriotic
Council for Memorial Day Parade on Monday, May 26, 2025:
a. Motion approving blanket Temporary Obstruction Permit for closed area
b. RESOLUTION NO. 25-172 approving closure of Pearle Avenue and 5th Street from east
of Pearle Avenue through Clark Avenue intersection from 9:00 a.m. to 11:00 a.m. for
parade line-up
c. RESOLUTION NO. 25-173 approving temporary closure of Clark Avenue from 5th
Street to 9th Street between 9:45 a.m. and 11:00 a.m. for movement of the parade
d. RESOLUTION NO. 25-174 approving temporary closure of 9th Street between Clark
Avenue and Maxwell Avenue from 9:45 a.m. to 11:00 a.m. for movement of the parade
e. RESOLUTION NO. 25-175 approving temporary closure of 6th Street at Clark Avenue
and Duff Avenue at 9th Street, as parade moves through those intersections
Roll Call Vote: 5-0-1; Gartin abstaining due to conflict of interest. Motions/Resolutions declared
carried/adopted unanimously, signed by the Mayor, and hereby made a portion of these Minutes.
PUBLIC FORUM: Mayor Haila opened the Public Forum.
Daryle Vegge spoke in opposition to the annexation of The Irons Subdivision, citing the
financial obstacles of increased taxes and connecting to sanitary sewer services.
Collin Larter discussed pedestrian safety at crosswalks and proposed the addition of four
ordinances to the Municipal Code that protect the pedestrian right of way.
Mayor Haila closed the Public Forum when no one else came forward to speak.
HEARING ON CITY OF AMES BUDGET: Director of Finance Corey Goodenow and
Budget Manager Nancy Masteller gave a brief description of the budgets presented for approval.
The Public Hearing on the Fiscal Year 2024/25 Adjusted Budget was opened and closed by
Mayor Haila when no one came forward to speak.
Mayor Haila then opened and closed the Public Hearing on the Fiscal Year 2025/26 Budget
when no one came forward to speak.
Moved by Gartin, seconded by Rollins, to adopt RESOLUTION NO. 25-187 authorizing and
approving the Fiscal Year 2024/25 Adjusted Budget.
Roll Call Vote: 6-0. Resolution declared adopted unanimously, signed by the Mayor, and hereby
made a portion of these minutes.
Moved by Gartin, seconded by Junck, to adopt RESOLUTION NO. 25-188 authorizing and
approving the Fiscal Year 2025/26 Budget.
Roll Call Vote: 6-0. Resolution declared adopted unanimously, signed by the Mayor, and hereby
made a portion of these minutes.
18
5
HEARING ON PROPOSED ZONING TEXT AMENDMENT MODIFYING
BILLBOARD STANDARDS AND CREATING NEW DIGITAL DISPLAY STANDARDS:
Planning and Housing Director Kelly Diekmann reviewed the proposed standards and permitted
locations for digital billboards.
The Public Hearing was opened by Mayor Haila.
Lorna Carroll advocated against permitted digital billboards, citing the importance of eliminating
light pollution to protect migratory birds.
Lori Biedermen shared opposition to the digital billboard and discussed the negative impacts of
off road lighting for drivers that have difficulty navigating the roadway at night.
The Public Hearing was closed by Mayor Haila when no one came forward to speak.
Council Member Gartin summarized the concerns on light pollution and shared that he was in
favor of delaying action on the Zoning Text Amendment until more information could be
gathered.
Moved by Gartin, seconded by Beatty-Hansen, to delay consideration of the proposal in order to
consult further with Lamar of Des Moines to investigate flexibility with the proposed lighting
standards and invite a local expert on the subject to attend the meeting with guidance on the
luminance of the billboard.
Moved by Gartin, seconded by Beatty-Hansen, to amend the motion to clarify that delay of
consideration would continue the hearing to the next Regular City Council meeting.
Mayor Haila reopened the Public Hearing.
Jason Pomrenke, Real Estate Manager with Lamar of Des Moines, discussed the luminance
levels of the proposed billboard, highlighting the lowest luminance levels available to maintain
the integrity of the content readability.
Mayor Haila then announced that the Public Hearing would be continued to the next Regular
City Council meeting.
Vote on Motion: 6-0. Motion declared carried unanimously.
HEARING ON 2024/25 AIRPORT ENTRYWAY IMPROVEMENTS (ENTRY ROAD):
The Public Hearing was opened and closed by Mayor Haila when no one came forward to speak.
Per the request of the Mayor, Traffic Engineer Damion Pregitzer reviewed the project
specifications and detailed the plans. He highlighted that construction would be phased in order
to maintain access to the airport.
19
6
Moved by Betcher, seconded by Rollins, to accept the report of bids.
Vote on Motion: 6-0. Motion declared carried unanimously.
Moved by Rollins, seconded by Corrieri, to adopt RESOLUTION NO. 25-189 approving final
plans and specifications and awarding a contract for the base bid and bid alternate to TK
Concrete, Inc. of Pella, Iowa, in the amount of $554,055.
Roll Call Vote: 6-0. Resolution declared adopted unanimously, signed by the Mayor, and hereby
made a portion of these minutes.
HEARING ON 69KV TRANSMISSION LINE RECONSTRUCTION: Mayor Haila opened
and closed the Public Hearing when no one came forward to speak.
Moved by Betcher, seconded by Rollins, to accept the report of bids.
Vote on Motion: 6-0. Motion declared carried unanimously.
Moved by Beatty-Hansen, seconded by Corrieri, to adopt RESOLUTION NO. 25-190 approving
final plans and specifications and awarding a contract to Ward Electric Company of Longmont,
Colorado, in the amount of $2,228,648.92.
Roll Call Vote: 6-0. Resolution declared adopted unanimously, signed by the Mayor, and hereby
made a portion of these minutes.
FITCH FAMILY INDOOR AQUATIC CENTER MONTHLY UPDATE: Director of Parks
and Recreation Keith Abraham, Story Construction Senior Project Manager Troy Turner, and
RDG Planning and Design Architect Brad Rodenburg presented the update.
Moved by Beatty-Hansen, seconded by Corrieri, to accept the Fitch Family Indoor Aquatic
Center monthly update.
Vote on Motion: 6-0. Motion declared carried unanimously.
DISCUSSION OF REQUEST FOR REVIEW OF DRIVEWAY REGULATIONS: Director
Diekmann highlighted that it was the request of the City Council to provide the Ames Home
Builders Association (AHBA) with the opportunity to present information regarding a request for
changes to driveway standards.
The Public Input was opened by Mayor Haila.
Jake Hanson, President of the AHBA, presented changes to the current driveway standards that
would eliminate the restriction at the property line, allow a maximum curb cut of 30 feet with
three-to-five-foot flares, and permit driveways leading to the same lot or serving the same
property at least 20 feet apart.
Justin Dodge, Project Manager with Hunziker Companies, agreed with the proposed changes
presented by the AHBA and discussed how adoption of the changes would improve aesthetics
and safety.
The Public Input was closed by Mayor Haila when no one else came forward to speak.
20
7
Moved by Gartin, seconded by Corrieri, to authorize the Ames Home Builders Association to
submit a Zoning Text Amendment application regarding driveway regulations consistent with
the proposal discussed.
Vote on Motion: 6-0. Motion declared carried unanimously.
The meeting was recesses by Mayor Haila at 8:31 p.m. and reconvened at 8:37 p.m.
REVIEW OF NOTIFICATION REQUIREMENTS: Director Diekmann reviewed
notification procedures beyond the requirement outlined by the Code of Iowa for consideration.
Mayor Haila opened the Public Input.
Kate Gregory advocated for consistent and transparent notification systems that alerted residents
to issues that impact the community.
Shellie Orngard highlighted residents’ desire to be informed and discussed the benefit of
multiple notification systems.
Mayor Haila closed the Public Input when no one else came forward to speak.
Moved by Corrieri, seconded by Beatty-Hansen, to direct staff to create a Major Projects
Notification webpage and authorize staff to develop a matrix for posting content.
Vote on Motion: 6-0. Motion declared carried unanimously.
Moved by Betcher, seconded by Corrieri, to expand mailed notice distance requirement from
200-feet to 400-feet.
Vote on Motion: 6-0. Motion declared carried unanimously.
Moved by Beatty-Hansen, seconded by Rollins, to continue with the third reading of the Major
Site Development Plan and public hearings text amendment at the next Regular City Council
meeting as originally proposed.
Vote on Motion: 6-0. Motion declared carried unanimously.
Moved by Betcher, seconded by Rollins, to direct staff to begin using the 400 -foot mailed notice
distance requirement immediately, prior to the passing of the ordinance.
Vote on Motion: 6-0. Motion declared carried unanimously.
VOLUNTARY ANNEXATION OF PROPERTY AT 57258 220TH STREET: Director
Diekmann recommended initiation of the voluntary annexation consistent with the annexation
application received by staff.
Moved by Betcher, seconded by Corrieri, to initiate voluntary annexation of property at 57258
220th Street (East 13th Street).
Vote on Motion: 6-0. Motion declared carried unanimously.
CONSTRUCTION OF A NEW FIRE STATION NO. 2: Fire Chief Rich Higgins summarized
21
8
the terms and anticipated outcomes for the architectural and engineering services contract to
construct a new Fire Station No. 2.
The Public Input was opened and closed by Mayor Haila when no one came forward to speak.
Moved by Betcher, seconded by Beatty-Hansen, to adopt RESOLUTION NO. 25-191 awarding
contract to Brown Reynolds Watford Architects, of College Station, Texas for Architectural and
Engineering Services to construct a New Fire Station No. 2 in the amount not-to-exceed $78,800.
Roll Call Vote: 6-0. Resolution declared adopted unanimously, signed by the Mayor, and hereby
made a portion of these minutes.
LEASE AGREEMENT FOR WELCH LOT T IN CAMPUSTOWN: Interim Public Works
Director Justin Clausen and Traffic Engineer Damion Pregitzer presented options for continuing
the lease agreement.
Moved by Beatty-Hansen, seconded by Corrieri, to direct staff to enter into a two-year lease
agreement at the existing terms with increased rates of approximately $1.50/hour for metered
stalls and $80/month for reserved stalls for Welch Lot T in Campustown.
Vote on Motion: 6-0. Motion declared carried unanimously.
Moved by Gartin, seconded by Beatty-Hansen, to request that the Legal Department review the
tax treatment for the Welch Lot T property.
Vote on Motion: 6-0. Motion declared carried unanimously.
MARKETING AND EDUCATION FUNDS FOR FUNDRAISING CAMPAIGN FOR
NEW AMES ANIMAL SHELTER: Communications and Outreach Manager Susan Gwiasda
was available for questions.
Moved by Corrieri, seconded by Beatty-Hansen, to adopt RESOLUTION NO. 25-192 allocating
$10,000 in marketing and education funds for fundraising campaign for new Ames Animal
Shelter.
Roll Call Vote: 6-0. Resolution declared adopted unanimously, signed by the Mayor, and hereby
made a portion of these minutes.
FIRST READING OF ORDINANCE AMENDING CHAPTER 28 OF THE MUNICIPAL
CODE SECTION 28.201 TO INCREASE DRINKING WATER RATES BY 3.5% AND
SECTION 28.304(3) TO INCREASE SANITARY SEWER RATES BY 5.5% FOR
CHARGES TO BE BILLED ON OR AFTER JULY 1, 2025: Mayor Haila opened and closed
the Public Hearing when no one came forward to speak.
Moved by Rollins, seconded by Betcher, to pass on first reading an Ordinance amending Chapter
28 of the Municipal Code Section 28.201 to increase drinking water rates by 3.5% and Section
28.304(3) to increase sanitary sewer rates by 5.5% for charges to be billed on or after July 1,
2025.
Roll Call Vote: 6-0. Motion declared carried unanimously.
22
9
SECOND READING RELATING TO ORDINANCE ADOPTING REGULATIONS FOR
CARBON MONOXIDE ALARMS IN RENTAL PROPERTIES: Moved by Beatty-Hansen,
seconded by Corrieri, to pass on second reading an Ordinance relating to regulations for carbon
monoxide alarms in rental properties.
Roll Call Vote: 6-0. Motion declared carried unanimously.
Moved by Corrieri, seconded by Beatty-Hansen, to suspend the rules.
Roll Call Vote: 6-0. Motion declared carried unanimously.
Moved by Corrieri, seconded by Beatty-Hansen, to pass on third reading and adopt
ORDINANCE NO. 4554 relating to regulations for carbon monoxide alarms in rental properties.
Roll Call Vote: 6-0. Motion declared carried unanimously.
DISPOSITION OF COMMUNICATIONS TO COUNCIL: Mayor Haila noted that there
were five items for consideration. Three items were from Chief Huff regarding false alarm
billing, proposed pet licensing program, and special penalty enforcement areas for Game Day
Parking respectively.
Moved by Beatty-Hansen, seconded by Corrieri, to place the item regarding false alarm billing
on a future agenda.
Vote on Motion: 6-0. Motion declared carried unanimously.
Moved by Rollins, seconded by Beatty-Hansen, to place the item regarding the proposed pet
licensing program on a future agenda.
Vote on Motion: 6-0. Motion declared carried unanimously.
Moved by Corrieri, seconded by Beatty-Hansen, to place the item regarding the special penalty
enforcement areas for Game Day Parking on a future agenda.
Vote on Motion: 6-0. Motion declared carried unanimously.
The fourth item was from Nichole Flippen, General Counsel with Horizon Land Management,
requesting the extension of public sanitary sewer services to Maple Grove Mobile Home Park.
Moved by Betcher, seconded by Rollins, to refer to staff for a memo.
Vote on Motion: 6-0. Motion declared carried unanimously.
A request from Jacque Pfaffle for an exemption to allow for awnings and a covered porch in a
residentially zoned area was the final item.
Moved by Gartin, seconded by Beatty-Hansen, to refer to staff for a memo.
Vote on Motion: 6-0. Motion declared carried unanimously.
REPORT OF GOVERNING BODY: The Mayor and City Council Members provided
highlights from their attendance at various board and commission meetings.
COUNCIL COMMENTS: The Mayor and City Council Members reported on various events
23
10
attended, upcoming meetings, community events, and items of interest.
ADJOURNMENT: Moved by Betcher, seconded by Beatty-Hansen, to adjourn the meeting at
9:57 p.m.
Vote on Motion: 6-0. Motion declared carried unanimously.
__________________________________ ____________________________________
Carly M. Watson, Deputy City Clerk John A. Haila, Mayor
__________________________________
Renee Hall, City Clerk
24
1
MINUTES OF THE SPECIAL MEETING OF THE AMES CITY COUNCIL
AMES, IOWA MAY 7, 2025
The Special Meeting of the Ames City Council was called to order by Mayor John Haila at 4:00
p.m. on the 7th day of May, 2025, pursuant to law. As it was impractical for the Council Members
to attend in person, Council Members Bronwyn Beatty-Hansen, Tim Gartin, Rachel Junck, and
Anita Rollins joined the meeting electronically. Council Members Gloria Betcher, Amber Corrieri,
and ex officio Emily Boland were absent.
RESOURCE RECOVERY AND RECYCLING CAMPUS: Interim Public Works Director
Justin Clausen was available for any questions from the City Council.
Moved by Gartin, seconded by Beatty-Hansen, to approve RESOLUTION NO. 25-193 awarding
contract to HDR Engineering, Inc., Omaha, NE for Professional Engineering Services to develop
a Resource Recovery and Recycling Campus in the amount not to exceed $50,000.
Roll Call Vote: 4-0. Resolution declared adopted unanimously, signed by the Mayor, and hereby
made a portion of these Minutes.
COUNCIL COMMENTS: None.
ADJOURNMENT: Moved by Junck, seconded by Beatty-Hansen, to adjourn the meeting at 4:02
p.m.
Vote on Motion: 4-0. Motion declared carried unanimously.
__________________________________ ____________________________________
Renee Hall, City Clerk John A. Haila, Mayor
25
To:Mayor & City Council
From:City Clerk's Office
Date:May 9, 2025
Subject:Approval of Civil Service Candidates
Item No. 8
MEMO
Attached are the minutes for the Regular Meeting of the Civil Service Commission held
on March 27, 2025, for your review and consideration.
ATTACHMENT(S):
Mar 27 2025 Civil Service Minutes.pdf
City Clerk's Office 515.239.5105 main
515.239.5142 fax
515 Clark Ave. P.O. Box 811
Ames, IA 50010
www.CityofAmes.org
26
MINUTES OF THE REGULAR MEETING OF THE
AMES CIVIL SERVICE COMMISSION
AMES, IOWA MARCH 27, 2025
The Regular Meeting of the Ames Civil Service Commission met in regular session in Conference Room
235 of City Hall, 515 Clark Avenue, with Commission Members, Harold Pike, Larry Conley, and Kim
Linduska, Commission Chair present. Also in attendance was Commission Clerk, Vicki Hillock.
APPROVAL OF MINUTES OF FEBRUARY 27, 2025: Moved by Conley, seconded by Pike, to approve
the Minutes of the February 27, 2025, Regular Service Commission meeting. Vote on Motion: 3-0. Motion
declared carried unanimously.
CERTIFICATION OF ENTRY-LEVEL APPLICANTS: Moved by Linduska, seconded by Pike, to
certify the following individuals to the Ames City Council as Entry-Level Applicants:
Assistant Power Plant Manager Jonathon Fleming 81
Jon Jenson 76
Resource Recovery Assistant Superintendent Aaron Wirth 80
Jacob Madsen 79
Brian Heenan 74
Water Plant Operator Keaton Rhinehart 83
Shelby Anderson 82
Mason Jones 78
Joshua Staab 76
Vote on Motion: 2-0. Conley abstained. Motion declared carried.
REQUEST TO EXHAUST PROCESS MAINTENANCE WORKER: Moved by Pike, seconded by
Linduska, to exhaust Process Maintenance Worker entry level certified list.
COMMENTS: The next Regular Meeting will be held in-person on Thursday, April 24, 2025, at 8:15 am
in Council Chambers of City Hall.
ADJOURNMENT: The meeting adjourned at 8:18 AM.
__________________________________ _______________________________________
Kim Linduska, Chairperson Vicki Hillock, Commission Clerk
27
To:Mayor and City Council
From:Grace Bandstra, Deputy City Clerk
Date:May 13, 2025
Subject:Ownership Update for Special Class C Retail Alcohol License - Perkins
#1025, 325 South Duff Avenue
Item No. 9
MEMO
Please see the attached documentation for a motion approving Ownership Update for
Special Class C Retail Alcohol License - Perkins #1025, 325 South Duff Avenue.
ATTACHMENT(S):
Perkins - Ownership Update.pdf
City Clerk's Office 515.239.5105 main
515.239.5142 fax
515 Clark Ave. P.O. Box 811
Ames, IA 50010
www.CityofAmes.org
28
Page 1 of 3
Applicant
NAME OF LEGAL ENTITY
PERKINS RESTAURANT LLC
NAME OF BUSINESS(DBA)
Perkins #1025
BUSINESS
(937) 227-3517
ADDRESS OF PREMISES
325 South Duff Avenue
PREMISES SUITE/APT NUMBER CITY
Ames
COUNTY
Story
ZIP
50010
MAILING ADDRESS
5901 Peachtree Dunwoody
RoadPerimeter Center
CITY
Atlanta
STATE
Georgia
ZIP
30328
Contact Person
NAME
Riviere Duffy
PHONE
(937) 272-3517
EMAIL
rduffy@taylorenglish.com
License Information
LICENSE NUMBER
BW0098721
LICENSE/PERMIT TYPE
Special Class C Retail Alcohol
License
TERM
12 Month
STATUS
Submitted
to Local
Authority
EFFECTIVE DATE
Feb 15, 2024
EXPIRATION DATE
Feb 14, 2025
LAST DAY OF BUSINESS
SUB-PERMITS
Special Class C Retail Alcohol License
PRIVILEGES
29
Page 2 of 3
Status of Business
BUSINESS TYPE
Limited Liability Company
Ownership
Individual Owners
NAME CITY STATE ZIP POSITION % OF OWNERSHIP U.S. CITIZEN
Louis DiPietro Newport Rhode Island 02840 Secretary 0.00 Yes
James O'Reilly Murphy Florida 75094 CEO 0.00 Yes
Ron DiNella Lake Bluff Illinois 60044 CFO 0.00 Yes
Companies
COMPANY NAME FEDERAL ID CITY STATE ZIP % OF OWNERSHIP
Perkins, LLC Atlanta Georgia 30328 100.00
Insurance Company Information
INSURANCE COMPANY
Travelers Indemnity Company of
Connecticut
POLICY EFFECTIVE DATE POLICY EXPIRATION DATE
DRAM CANCEL DATE OUTDOOR SERVICE EFFECTIVE
DATE
OUTDOOR SERVICE EXPIRATION
DATE 30
Page 3 of 3
BOND EFFECTIVE DATE TEMP TRANSFER EFFECTIVE
DATE
TEMP TRANSFER EXPIRATION
DATE
31
To:Mayor and City Council
From:Grace Bandstra, Deputy City Clerk
Date:May 13, 2025
Subject:Temporary License Transfer for Class C Retail Alcohol License with Outdoor
Service on June 24-25, July 15-16, and July 29-30, 2025 - Iowa State Center -
CY Stephens
Item No. 10
MEMO
Please see the attached documentation for a motion approving Temporary License
Transfer for Class C Retail Alcohol License with Outdoor Service on June 24-25,
July 15-16, and July 29-30, 2025 - Iowa State Center - CY Stephens. CY Stephens
will be catering events at Reiman Gardens.
ATTACHMENT(S):
CY Stephens License Transfer 7.29-30.25.pdf
City Clerk's Office 515.239.5105 main
515.239.5142 fax
515 Clark Ave. P.O. Box 811
Ames, IA 50010
www.CityofAmes.org
32
Page 1 of 2
Applicant
NAME OF LEGAL ENTITY
VenuWorks of Ames LLC
NAME OF BUSINESS(DBA)
Iowa State Center - CY Stephens
BUSINESS
(515) 294-8809
ADDRESS OF PREMISES
CY Stephens- Iowa State
University
PREMISES SUITE/APT NUMBER CITY
Ames
COUNTY ZIP
50010
MAILING ADDRESS
CY Stephens- Iowa State
University
CITY
Ames
STATE
Iowa
ZIP
50010
Contact Person
NAME
Tammy Koolbeck
PHONE
(319) 929-5755
EMAIL
tkool@iastate.edu
License Information
LICENSE NUMBER
LC0041979
LICENSE/PERMIT TYPE
Class C Retail Alcohol License
TERM
12 Month
STATUS
Pending
Dramshop
Review
TENTATIVE EFFECTIVE DATE
Sep 1, 2024
TENTATIVE EXPIRATION DATE
Aug 31, 2025
LAST DAY OF BUSINESS
SUB-PERMITS
Class C Retail Alcohol License
33
Page 2 of 2
PRIVILEGES
Catering, Outdoor Service
Status of Business
BUSINESS TYPE
Limited Liability Company
Ownership
No Ownership information found
Insurance Company Information
INSURANCE COMPANY
Firemans Fund Insurance Co
POLICY EFFECTIVE DATE POLICY EXPIRATION DATE
DRAM CANCEL DATE OUTDOOR SERVICE EFFECTIVE
DATE
OUTDOOR SERVICE EXPIRATION
DATE
BOND EFFECTIVE DATE TEMP TRANSFER EFFECTIVE
DATE
July 29, 2025
TEMP TRANSFER EXPIRATION
DATE
July 30, 2025
34
To:Mayor and City Council
From:Grace Bandstra, Deputy City Clerk
Date:May 13, 2025
Subject:New 5-Day (May 15 - May 19, 2025) Special Class C Retail Alcohol License
with Outdoor Service - Thirsty Pigs, LLC, for 515 Days
Item No. 11
MEMO
Please see the attached documentation for a motion approving new 5 Day (May 15 -
May 19, 2025) for Special Class C Retail Alcohol License with Outdoor Service -
Thirsty Pigs, LLC, 125 East 5th Street, for 515 Days.
ATTACHMENT(S):
Thirsty Pigs 5-Day.pdf
City Clerk's Office 515.239.5105 main
515.239.5142 fax
515 Clark Ave. P.O. Box 811
Ames, IA 50010
www.CityofAmes.org
35
Page 1 of 2
Applicant
NAME OF LEGAL ENTITY
THIRSTY PIGS LLC
NAME OF BUSINESS(DBA)
thirsty pigs llc
BUSINESS
(515) 203-0773
ADDRESS OF PREMISES
125 East 5th Street
PREMISES SUITE/APT NUMBER CITY
Ames
COUNTY
Story
ZIP
50010
MAILING ADDRESS
po box 91
CITY
madrid
STATE
Iowa
ZIP
50156
Contact Person
NAME
jay kennedy
PHONE
(515) 203-0773
EMAIL
info@thirstypigs.com
License Information
LICENSE NUMBER LICENSE/PERMIT TYPE
Special Class C Retail Alcohol
License
TERM
5 Day
STATUS
Submitted
to Local
Authority
TENTATIVE EFFECTIVE DATE
May 15, 2025
TENTATIVE EXPIRATION DATE
May 19, 2025
LAST DAY OF BUSINESS
SUB-PERMITS
Special Class C Retail Alcohol License
36
Page 2 of 2
PRIVILEGES
Outdoor Service
Status of Business
BUSINESS TYPE
Limited Liability Company
Ownership
Individual Owners
NAME CITY STATE ZIP POSITION % OF OWNERSHIP U.S. CITIZEN
Jay Kennedy madrid Iowa 50156 owner 100.00 Yes
Insurance Company Information
INSURANCE COMPANY
Founders Insurance Company
POLICY EFFECTIVE DATE
May 15, 2025
POLICY EXPIRATION DATE
May 20, 2025
DRAM CANCEL DATE OUTDOOR SERVICE EFFECTIVE
DATE
OUTDOOR SERVICE EXPIRATION
DATE
BOND EFFECTIVE DATE TEMP TRANSFER EFFECTIVE
DATE
TEMP TRANSFER EXPIRATION
DATE
37
To:Mayor and City Council
From:Grace Bandstra, Deputy City Clerk
Date:May 13, 2025
Subject:Premise Update for Class C Retail Alcohol License - Rinconcito Hispano
Tienda y Taqueria, 823 Wheeler Street Suite #1
Item No. 12
MEMO
Please see that attached documentation for a motion approving Premise Update for Class
C Retail Alcohol License - Rinconcito Hispano Tienda y Taqueria, 823 Wheeler Street
Suite #1.
ATTACHMENT(S):
Rinconcito Hispano - Premise Update.pdf
City Clerk's Office 515.239.5105 main
515.239.5142 fax
515 Clark Ave. P.O. Box 811
Ames, IA 50010
www.CityofAmes.org
38
Page 1 of 2
Applicant
NAME OF LEGAL ENTITY
AYOTLAN INC
NAME OF BUSINESS(DBA)
RINCONCITO HISPANO TIENDA
Y TAQUERIA
BUSINESS
(515) 337-1005
ADDRESS OF PREMISES
823 Wheeler Street
PREMISES SUITE/APT NUMBER
suite #1
CITY
Ames
COUNTY
Story
ZIP
50010
MAILING ADDRESS
823 Wheeler Street
CITY
Ames
STATE
Iowa
ZIP
50010
Contact Person
NAME
Juan Carlos Arrellano Angel
PHONE
(661) 448-4039
EMAIL
juan.carlos.1979.angel@gmail.com
License Information
LICENSE NUMBER
LC0050081
LICENSE/PERMIT TYPE
Class C Retail Alcohol License
TERM
12 Month
STATUS
Submitted
to Local
Authority
EFFECTIVE DATE
July 14, 2024
EXPIRATION DATE
July 13, 2025
LAST DAY OF BUSINESS
SUB-PERMITS
Class C Retail Alcohol License
39
Page 2 of 2
PRIVILEGES
Catering
Status of Business
BUSINESS TYPE
Corporation
Ownership
No Ownership information found
Insurance Company Information
INSURANCE COMPANY POLICY EFFECTIVE DATE POLICY EXPIRATION DATE
DRAM CANCEL DATE OUTDOOR SERVICE EFFECTIVE
DATE
OUTDOOR SERVICE EXPIRATION
DATE
BOND EFFECTIVE DATE TEMP TRANSFER EFFECTIVE
DATE
TEMP TRANSFER EXPIRATION
DATE
40
To:Mayor John Haila and Ames City Council Members
From:Lieutenant Tom Shelton, Ames Police Department
Date:May 13, 2025
Subject:Beer Permits & Liquor License Renewal Reference City Council Agenda
Item No. 13
MEMO
The following licenses are eligible for renewal:
a. North Grand Cinema, 2801 Grand Avenue, Special Class C Retail Alcohol License
b. Octagon Center for the Arts, 427 Douglas Avenue, Special Class C Retail Alcohol
License with Outdoor Service
c. Casey's General Store #2298, 428 Lincoln Way, Class E Retail Alcohol License
d. Hy-Vee Fast and Fresh #2, 4018 Lincoln Way, Class E Retail Alcohol License
e. Gateway Hotel and Conference Center, LLC, 2100 Green Hills Drive, Special
Class C Retail Alcohol License
A review of police records for the past 12 months found no liquor law violations for the
above locations. Therefore, the Police Department recommends the license renewal
for the above businesses.
City Clerk's Office 515.239.5105 main
515.239.5142 fax
515 Clark Ave. P.O. Box 811
Ames, IA 50010
www.CityofAmes.org
41
ITEM #:14
DATE:05-13-25
DEPT:ADMIN
SUBJECT:INDEPENDENCE DAY FIREWORKS
COUNCIL ACTION FORM
BACKGROUND:
Discover Ames is organizing the annual Independence Day Fireworks Display, which will take place on
July 3, 2025. The fireworks will be launched from ISU Parking Lot G10, east of Jack Trice Stadium.
The display is anticipated to begin at 10:00 p.m. and will be between 15 and 20 minutes in length. A
rain date has been requested for July 5.
The display operator is J&M Displays, which has substantial experience launching the Ames
Independence Day fireworks display. The display operator and Discover Ames have filed a Fireworks
Permit application (attached), which has received approval signature from representatives of ISU
Environmental Health and Safety, ISU Police, ISU Risk Management, and the Ames Fire Inspector. A
certificate of liability insurance is on file with the City Clerk’s Office.
Community members can view the display from adjacent stadium parking lots. It should be noted that
construction in the lots between Jack Trice Stadium and Hilton Coliseum will limit the available
parking for the display. To address this, Discover Ames has arranged with ISU to make available
several grass parking lots adjacent to the stadium.
ALTERNATIVES:
1. Approve a Fireworks Permit for the Independence Day Fireworks Display on July 3, with a rain
date of July 5.
2. Do not approve a Fireworks Permit.
CITY MANAGER'S RECOMMENDED ACTION:
The Independence Day Fireworks Display is a popular community event. City staff has consulted
with Discover Ames and ISU officials regarding the planning for the display, and all appropriate
application materials and approvals have been obtained. Therefore, it is the recommendation of the
City Manager that the City Council adopt Alternative No. 1 as described above.
ATTACHMENT(S):
4th of July Fireworks.pdf
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ITEM #:15
DATE:05-13-25
DEPT:ADMIN
SUBJECT:REQUEST TO MODIFY FY 2024/25 ASSET ALLOCATION TO HEARTLAND
OF STORY COUNTY
COUNCIL ACTION FORM
BACKGROUND:
Heartland of Story County has submitted a request to the City to modify its FY 2024/25 ASSET
allocation by transferring $73,494 that remains in the Meals on Wheels, Outreach, and Senior Food
Program services to the Adult Day Center service.
As indicated in Heartland of Story County's letter of request (attached), the funding transfer is requested
due to an increase in the number of individuals being served in the Adult Day Center. Since the Sixty
Forward Center opened in September 2024, Heartland of Story County has had enough space to serve
individuals who were previously on the waiting list. The daily census increased from 12 individuals
prior to September 2024 to 20 per day at present. City funding for the Adult Day Center service was
exhausted in October 2024.
City staff has reviewed the request against the City's accounting. There are some discrepancies
between the agency's accounting and the City's so the actual amount being requested by City staff
for transfer is shown below and based on the City's accounting.
Service Original Allocation Change Revised Allocation
Outreach $ 50,100 $ (29,180)$20,920
Meals on Wheels 100,000 (36,598)63,402
Senior Food Program 4,668 (2,926)1,742
Adult Day Center 67,600 68,704 136,304
TOTAL $ 222,368 $ 0 $ 222,368
If the transfer request is approved, the unit rate for Adult Day Center remains the $81.04 indicated in the
FY 2024/25 contract. The number of units purchased with the $68,704 transfer will be 847.
ALTERNATIVES:
1. Approve the request from Heartland of Story County to transfer $68,704 from Meals on Wheels,
Outreach, and Senior Food Program services to Adult Day Center.
2. Deny the request from Heartland of Story County.
CITY MANAGER'S RECOMMENDED ACTION:
The requested transfer of funds does not result in increased funding to the organization. The
rationale for the transfer is well explained and reasonable. Therefore, it is the recommendation of
the City Manager that the City Council approve Alternative No. 1 as stated above.
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ATTACHMENT(S):
FY25 City Reallocation Request.doc
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May 8, 2025
Mayor John Haila and City Council
Ames City Hall
515 Clark Ave
Ames, IA 50010
Dear Mayor Haila and City Council Members,
On behalf of the Heartland of Story County Board of Directors, I respectfully
request that a total of $73,494 in FY 2024/25 City ASSET funding be reallocated
from Meals on Wheels (MOW), Outreach, and Senior Food Program (SFP) to the
Adult Day Center (ADC).
ADC offers supervision and support to individuals with chronic health conditions,
Parkinson’s Disease, or dementia-related conditions. ADC is also a benefit to
caregivers as it provides a respite that helps reduce caregiver burnout and stress
and the opportunity for the caregiver to attend to personal needs. ADC also
allows individuals to stay in their homes longer before needing to transition to a
higher level of care.
Since moving into the Sixty Forward Center in September 2024, the new space
has allowed us to serve more individuals in ADC and reduce the waiting list that
developed while the Center was under construction. The daily census in ADC
prior to the move to the Sixty Forward Center was 12 individuals per day (a total
of 24 people served) due to limited space in our temporary location. The census
has increased to 20 per day (a total of 38 people served), and by the end of this
fiscal year, we anticipate the daily census to increase to 24 individuals per day.
The significant growth in this service is the basis for the request to reallocate
funds. I would also like to request that Heartland be able to draw down ADC
units already provided during this fiscal year, but which have not been
reimbursed because City funds for ADC were exhausted in October 2024.
205 S. Walnut Ave.
Ames, IA 50010
(515) 233-2906
www.heartlandofstorycounty.org
46
The proposed revisions to the allocations appear in the following table:
Service Original allocation Change Revised
allocation
Outreach $ 50,100 - $ 33,887 $16,213
Meals on Wheels $100,000 - $ 36,598 $63,402
Senior Food
Program
$4,668 -$ 3,009 $1,659
Adult Day Center $67,600 +$73,494 $141,094
TOTAL $222,368 $0 $222,368
Thank you for considering this request and for your ongoing support for those 60
and above in Ames and Story County.
Please let me know if there are any questions.
Sincerely,
Deb Schildroth
Deb Schildroth, LMSW
Executive Director
47
To:Members of the City Council
From:John A. Haila, Mayor
Date:May 13, 2025
Subject:Reappointment of Emily Boland as ex officio ISU Student Liaison to City
Council
Item No. 16
MEMO
I have been informed that the Iowa State University Student Government has selected
Emily Boland to continue serving as the City Council’s ex officio representative.
Therefore, I request that the City Council reappoint Emily Boland, representing the ISU
Student Government, as the ex officio Student Liaison to the City Council.
City Clerk's Office 515.239.5105 main
515.239.5142 fax
515 Clark Ave. P.O. Box 811
Ames, IA 50010
www.CityofAmes.org
48
To:Members of the City Council
From:John A. Haila, Mayor
Date:May 13, 2025
Subject:Appointments of Iowa State University Student Government representatives
to the Ames Transit Agency Board of Trustees
Item No. 17
MEMO
Due to expirations of Iowa State University (ISU) Student Government terms on the
Ames Transit Agency Board of Trustees, the City Council needs to confirm appointments
to fill these vacancies. I have been notified that Lauren Neal has been selected by the ISU
Student Government to serve as the ISU Student Government Senator on the Board, and
Emily Boland has been selected by the President of the Student Government to serve as
the ISU Student Government Representative on the Board.
Therefore, I recommend that the City Council confirm the appointment of Lauren Neal
and Emily Boland to the Ames Transit Agency Board of Trustees for a one-year term
beginning May 15, 2025.
City Clerk's Office 515.239.5105 main
515.239.5142 fax
515 Clark Ave. P.O. Box 811
Ames, IA 50010
www.CityofAmes.org
49
ITEM #:18
DATE:05-13-25
DEPT:ADMIN
SUBJECT:ENCROACHMENT PERMIT FOR SIGNS OUTSIDE BUILDING AT 2420
LINCOLN WAY SUITE 104, RALLY HOUSE
COUNCIL ACTION FORM
BACKGROUND:
The tenant in the building at 2420 Lincoln Way, Suite 104, is seeking approval for three signs outside
the building that are three feet high and three feet wide. An Encroachment Permit is necessary to allow
these signs to be installed over the right-of-way.
Chapter 22.3(3) of the Ames Municipal Code requires approval of the Encroachment Permit Agreement
by the City Council before the permit can be issued. By signing the Agreement, the applicant and owner
agree to hold harmless the City against any loss or liability as a result of the encroachment, to submit a
certificate of liability insurance that protects the City in case of an accident, and to pay the fee for the
Encroachment Permit. The applicant and owner also understand that this approval may be revoked at
any time by the City Council. The fee for this permit was calculated at $75, and the full amount has
been received by the City Clerk’s Office along with the certificate of liability insurance.
ALTERNATIVES:
1. Approve the request for an encroachment permit
2. Deny the request for an encroachment permit
CITY MANAGER'S RECOMMENDED ACTION:
The application meets the criteria for the approval of an Encroachment Permit, and the required fee and
insurance have been received by the City Clerk's Office. Therefore, it is the recommendation of the City
Manager that the City Council adopt Alternative No. 1, as described above.
ATTACHMENT(S):
RallyHouse_ApprovedSignage.pdf
Certificate of Inspections.pdf
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ITEM #:19
DATE:05-13-25
DEPT:FIN
SUBJECT:FINAL AMENDMENT TO FY 2024/25 BUDGET
COUNCIL ACTION FORM
BACKGROUND:
The deadline to adopt a final amendment to the FY 2024/25 budget is May 31. The final amendment
process allows the City to modify the annual budget one final time before the end of the fiscal year.
Typically, adjustments made through final amendments include: new grants/funding sources,
modifications to CIP schedules or costs, material programmatic changes, and other significant changes
in revenues/expenses.
A public hearing must be held prior to adoption of the final amendment. Staff is proposing that the City
Council hold the public hearing for the final amendments for FY 2024/25 during the regularly
scheduled City Council meeting on May 27, 2025.
ALTERNATIVES:
1. Adopt a resolution establishing May 27, 2025, as the date of the public hearing on the final
amendments to the FY 2024/25 Budget.
2. Delay the hearing and resolution.
CITY MANAGER'S RECOMMENDED ACTION:
A public hearing is required by State law in order to proceed with the final amendment to the FY
2024/25 City budget. Therefore, it is the recommendation of the City Manager that the City Council
approve Alternative No. 1, as described above.
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ITEM #:20
DATE:05-13-25
DEPT:PW
SUBJECT:IOWA DOT AIRPORT STATE GRANT APPLICATION FOR 2025/26
AIRPORT FACILITY IMPROVEMENTS (JET FUEL FARM)
COUNCIL ACTION FORM
BACKGROUND:
The James Herman Banning Ames Municipal Airport currently utilizes a 10,000-gallon underground
storage tank for Jet A fuel. The existing tank and associated fuel dispensers have exceeded their useful
life and present an increased risk of leakage. Additionally, the current storage volume is insufficient to
meet the demands of growing airside traffic, particularly large charter services that require substantial
amounts of fuel for long-distance flights. In some cases, a single charter flight can deplete a significant
portion of the existing capacity. Increasing storage capacity will allow the airport to better support
charter needs while aligning with the delivery capabilities of its fuel supplier.
This project proposes the installation of a modern, 14,000-gallon above-ground Jet A fuel tank to
enhance safety, environmental compliance, and infrastructure resilience. The increased capacity
will reduce the frequency of fuel deliveries and improve operational efficiency. Above-ground
installation also provides greater flexibility to relocate the fueling system as needed to align with
operational requirements and the airport’s long-term master plan. The project also includes
associated improvements such as a new concrete tank pad, fueling system components, bollards,
lighting, and electrical work.
The project cost is estimated at $725,000. A grant application has been prepared in coordination
with the City's consultant, Bolton & Menk, Inc., and submitted to the Iowa Department of
Transportation’s State Aviation Program. If selected, the grant would provide 57% of the total
cost, or $412,500, while the remaining 43%, or $312,500, would be funded locally. A copy of
the Iowa DOT Grant Application is attached.
This project is shown in the FY 2025/26 Capital Improvements Plan (CIP) and allocates $312,500 in
General Obligation Bonds as the City’s matching funds for the proposed improvements.
The Iowa DOT grant application requires a resolution from the City Council certifying support
for the project and the availability of matching funds.
Funding Source Amount Percent
Iowa DOT Grant $412,500 57%
City (G.O. Bonds)$312,500 43%
Total Project Cost $725,000 100%
A Project Location Map is attached for reference.
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ALTERNATIVES:
1. Approve the grant application to the Iowa DOT for Airport State Funds and certify that the City
has programmed the required matching funds.
2. Do not approve the application, thereby forfeiting potential state funding and directing staff to
identify alternative funding sources.
CITY MANAGER'S RECOMMENDED ACTION:
Approving this grant application supports the City’s long-term investment in safe and efficient
airport operations and contributes to the economic stability and growth of the Airport by
maintaining critical infrastructure that serves both local and regional aviation needs. Therefore, it
is the recommendation of the City Manager that the City Council approve Alternative 1, as shown
above.
ATTACHMENT(S):
AMW_IowaDOT Grant Application 2025-04-29.pdf
2025_26_Airport_Facility_Improvements__Jet_Fuel_Farm_Map.pdf
Airport Facility Improvements CIP.pdf
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No. ITEM QTY UNIT UNIT PRICE TOTAL Federal % State % Local % Federal Amount State Amount Local Amount
1 MOBILIZATION 1 LS 42,162.00$ 42,162.00$ 0.00% 56.90% 43.10%-$ 23,988.72$ 18,173.28$
2 FUEL FARM REMOVAL 1 LS 20,000.00$ 20,000.00$ 0.00% 56.90% 43.10%-$ 11,379.31$ 8,620.69$
3 14,000 GALLON FLAMSHIELD JET FUEL TANK 1 EA 150,000.00$ 150,000.00$ 0.00% 56.90% 43.10%-$ 85,344.83$ 64,655.17$
4 PCC TANK AND EQUIPMENT PAD, 12" THICK 200 SY 152.50$ 30,500.00$ 0.00% 56.90% 43.10%-$ 17,353.45$ 13,146.55$
5 JET FUEL SYSTEM, COMPLETE, IN PLACE 1 LS 255,000.00$ 255,000.00$ 0.00% 56.90% 43.10%-$ 145,086.21$ 109,913.79$
6 FUEL RECOVERY SYSTEM - JET FUEL 1 LS 10,888.00$ 10,888.00$ 0.00% 56.90% 43.10%-$ 6,194.90$ 4,693.10$
7 REMOTE FILL CABINET 1 EA 15,000.00$ 15,000.00$ 0.00% 56.90% 43.10%-$ 8,534.48$ 6,465.52$
8 SYSTEM TESTING AND STARTUP 1 LS 15,000.00$ 15,000.00$ 0.00% 56.90% 43.10%-$ 8,534.48$ 6,465.52$
9 LIGHT POLE AND LIGHT WITH 2 HEADS, W/ FOUNDATION 1 EA 10,000.00$ 10,000.00$ 0.00% 56.90% 43.10%-$ 5,689.66$ 4,310.34$
10 FUELING ELECTRICAL 1 LS 25,000.00$ 25,000.00$ 0.00% 56.90% 43.10%-$ 14,224.14$ 10,775.86$
11 BOLLARDS 42 EA 475.00$ 19,950.00$ 0.00% 56.90% 43.10%-$ 11,350.86$ 8,599.14$
12 MISCELLANEOUS CONSTRUCTION 1 LS 11,500.00$ 11,500.00$ 0.00% 56.90% 43.10%-$ 6,543.10$ 4,956.90$
Subtotal 605,000.00$ 0.00% 56.90% 43.10% -$ 344,224.14$ 260,775.86$
DESIGN ENGINEERING 62,500.00$ 0.00% 56.90% 43.10%-$ 35,560.34$ 26,939.66$
CONSTRUCTION ENGINEERING 57,500.00$ 0.00% 56.90% 43.10%-$ 32,715.52$ 24,784.48$
725,000.00$ 0.00% 56.90% 43.10% -$ 412,500.00$ 312,500.00$
FUEL FARM IMPROVEMENTS - JET A
FUEL FARM IMPROVEMENTS - JET A
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Fuel Farm Improvements - Jet A
Ames Municipal Airport
Iowa DOT State Grant Application Exhibit
April 2025
FEETSCALE
0 10 20
HORZ.
R
PROPOSED 14,000 GALLO
N
J
E
T
A
T
A
N
K
FUTURE 12,000 GALLON
AV GAS TANK
EXISTING UNDERGROUND
JET A AND AV GAS TANKS
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RESOLUTION AUTHORIZING SUBMISSION OF APPLICATION FOR IOWA DEPARTMENT OF TRANSPORTATION
AIRPORT FUNDING AND CERTIFYING ELIGIBILITY REQUIREMENTS
WHEREAS, the City of Ames intends to apply for a grant from the Iowa Department of Transportation for
partially funding improvements at the Ames Municipal Airport further described below:
• Fuel Farm Improvements – Jet A – AIP Funding
WHEREAS, the City of Ames has/will budget $312,500.00 for the Fuel Farm Improvements – Jet A improvement
project as matching funds in connection with the application of the grant from the Iowa DOT; and
WHEREAS, if the Fuel Farm Improvements – Jet A improvement project is selected by the Iowa Department of
Transportation for funding, a grant would pay 57% of the project cost and the remaining 43% shall be paid from
local funds; and
WHEREAS the Iowa Department of Transportation requires a resolution endorsing the above-mentioned
improvements and certifying availability of matching local funds.
WHEREAS a grant application has been prepared on behalf of the City of Ames by Bolton & Menk Inc. for the
above-mentioned improvements.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF AMES, IOWA:
1. Staff are hereby authorized to execute grant application documents as needed to apply for the grant from
the Iowa DOT for the above-mentioned improvements.
2. Staff are hereby authorized to submit a grant application to the Iowa DOT for the above-mentioned
improvements.
3. $312,500.00 is hereby committed for the Fuel Farm Improvements – Jet A improvement project as the local
matching share, subject to receipt of a grant from the Iowa Department of Transportation.
Passed this 13th day of May 2025 and signed this 13th day of May 2025.
City of Ames, Iowa
By:_________________________________
Mayor
Attest: ______________________________
City Clerk
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Iowa DOT Airport State Grant Application for 2025/26 Airport Facility Improvements (Jet Fuel Farm)
Fuel Farm Location
75 ft
Overview
Legend
Road Centerlines
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Airport Facility Improvements Project Status: Cost Change Scope Change City Of Ames, Iowa
Capital Improvements Plan
Description/Justification
This program focuses on upgrading airport facilities, including building enhancements, stormwater basin improvements, an d fuel farm modernization for safety and
storage. These improvements, aimed at boosting infrastructure resilience and minimizing environmental impacts, align with the FAA's Airport Improvement Program.
Comments
The following projects enhance airport safety, capacity, security, and environmental efficiency. Grant funds are allocated based on a national scoring system for all
General Aviation Airport projects submitted in that year’s funding cycle.
2025/26 Relocate National Weather Service’s Automated Surface Observing Systems (ASOS) from the old terminal ($16,500 G.O. Bonds, $148,500 Federal)
Fuel Farm Replacement - Jet Fuel Tank ($312,500 G.O. Bonds, $412,500 State)
2026/27 Fuel Farm Replacement - Av Gas Tank ($125,000 Airport Improvements Fund, $375,000 State)
Airport Drainage Study ($150,000 Airport Improvements Fund)
Total 2025/26 2026/27 2027/28 2028/29 2029/30
Cost:
Engineering 403,000 178,000 225,000
Construction 1,137,000 712,000 425,000
Total 1,540,000 890,000 650,000
Financing:
G.O. Bonds 329,000 329,000
Airport Improvements Fund 275,000 275,000
Federal Grants 148,500 148,500
State Grants 787,500 412,500 375,000
Total 1,540,000 890,000 650,000
Program - Activity: Department: Account Number:
Transportation - Airport
Public Works Various
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ITEM #:21
DATE:05-13-25
DEPT:PW
SUBJECT:APPROVAL OF A NEW TWO-YEAR LEASE AGREEMENT FOR
WELCH LOT T IN CAMPUSTOWN
COUNCIL ACTION FORM
BACKGROUND:
The City of Ames has leased property at 207 Welch Avenue to provide public parking in Campustown,
known as Welch Lot T. The current lease expires on May 31, 2025. Under this lease, the City pays an
annual rent of $16,950 and reimburses two-thirds (2/3rds) of the annual real estate taxes assessed on the
land. The leased lot includes 28 parking spaces, 4 of which are reserved for the owner at a reduced rate.
On April 22, 2025, Staff provided a report regarding the history of Welch Lot T and presented City
Council with options to move forward (see Welch Lot T Lease – Previous CAF ). The City Council
selected Option 2: to pursue a two-year lease extension under the current financial terms, while
also increasing parking rates at Welch Lot T to reduce the annual operating deficit. The revised
rates—$1.50 per hour for metered stalls and $80 per month for reserved stalls—will be
implemented administratively by updating the Official Parking Meter Map per Municipal Code
Section 18.4(1).
Per the Council's direction, Legal staff has drafted a new two-year lease agreement that maintains the
existing rent and tax reimbursement structure. The property owner has signed copies of the lease and
returned them to the City. The lease document New Two Year Lease – Welch Lot T is attached for the
Council's review and approval.
ALTERNATIVES:
1. Approve the two-year lease agreement with Green Book LLC under the current financial terms,
effective June 1, 2025, through May 31, 2027, and direct staff to implement the rate increases for
Welch Lot T only by administratively updating the parking meter map.
2. Do not approve the lease agreement and allow the current lease to expire, removing Welch Lot T
from the public parking inventory.
3. Refer this item back to staff for further negotiation or revision.
CITY MANAGER'S RECOMMENDED ACTION:
Entering into a two-year lease extension for Welch Lot T aligns with the preferences expressed by
Campustown businesses and provides uninterrupted parking access in the area. This short-term
agreement also allows time for the City to evaluate parking rates and develop a long-term
strategy to support the financial health of the Parking Fund. Therefore, it is the recommendation of
the City Manager that the City Council adopt Alternative No. 1, as shown above.
ATTACHMENT(S):
Welch Lot T Lease - Previous CAF.pdf
New Two Year Lease - Welch Lot T
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ITEM #:35
DEPT:PW
April 22, 2025
Staff Report
LEASE AGREEMENT FOR WELCH LOT T IN CAMPUSTOWN
BACKGROUND:
The City leases property at 207 Welch Avenue in Campustown to serve as a municipal parking lot,
known as Welch Lot T. The current lease with the property owner, approved in 2022 (Resolution
No. 22-221), runs through May 31, 2025, with a fixed annual rent of $16,950. Under this
agreement, the City is also responsible for reimbursing the property owner for two-thirds of the
property taxes assessed to the land, estimated at $14,700 based on the 2023 valuation. The lot
includes 28 spaces, with four reserved for Pizza Pit at a reduced rate of $39.18 per space per month
(typically $50 per space per month). (see location map)
It should be noted that the lot has operated at a deficit in all but the first year of the lease
arrangement (FY 1993/94), with a total net loss of approximately $418,000. (see attached financial
history)
If the City of Ames wants to continue leasing Welch Lot T, notification must be given to the lessor,
Green Book LLC, at least 30 days before the lease expiration if it intends to renew; otherwise, the lease
will terminate. With this deadline approaching, staff is seeking direction from the City Council
regarding whether to renegotiate, terminate, or continue the agreement.
SUMMARY OF CURRENT AGREEMENT:
Lease Term: 3 years, starting June 1, 2019, with a 3-year extension option (this option was
exercised on May 10, 2022; see 2019 Lease Document).
Annual Rent: $15,900 (2019-2022), increasing 6.6% during the extension, which is $16,950
(2023-2025).
Expiration Date: May 31, 2025.
Termination Clause: Either party may terminate with 90 days' written notice.
Tax Responsibility: The City reimburses 2/3 of the real estate taxes on the leased land.
To extend the lease under current terms, the City must provide written notice at least 30 days
before expiration.
SUMMARY OF REVENUES AND EXPENSES:
The financial analysis of Welch Lot T over the available full fiscal years shows the following (this does
not include any City operational costs e.g., staff, meters, lot maintenance, etc.):
Total Revenue 1994-2024: $262,061.06
Total Expenses 1994-2024: $679,747.84
Net Cash Flow: ($417,686.78 deficit to the Parking Fund)
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Annual revenues, except for the first year, have never fully covered expenses, resulting in a
significant and ongoing deficit to the Parking Fund. While revenues have increased slightly in
recent years, they remain insufficient to offset rising costs for rent and property tax
reimbursement. (See attached annual data for details.)
FEEDBACK FROM CAMPUSTOWN BUSINESSES:
City staff collaborated with the Ames Alliance to gather input from local businesses regarding the
future of Welch Lot T. A survey was distributed to assess the importance of the lot for business patrons
and explore potential alternatives.
The survey asked businesses:
Whether Welch Lot T is a primary parking area for their customers or if they rely on other
parking options in Campustown (answer options: YES /NO).
The name of the business responding to ensure a representative sample of perspectives (answer
option: blank to type name).
The results of question 1 of the survey (from two responses) was split evenly YES (50%) and NO
(50%).
ISU INTERMODAL FACILITY AND METERED PARKING AVAILABILITY:
Separately, the City evaluated metered parking availability in the ISU Intermodal Facility, which
includes 44 standard metered stalls and 6 medical stalls—a total of 50 metered spaces. Based on 2025
rate of $1.50/hour rate, and assuming 10 hours per day, and 6 days per week, these stalls have a
maximum annual revenue potential of approximately $234,000.
Through March of the current fiscal year, actual revenue totaled $15,901.75, resulting in an estimated
average utilization rate of 9.1%. This suggests that ample metered capacity currently exists within
the Intermodal Facility to absorb some or all of the parking demand if Welch Lot T is removed
from the public inventory. However, demand does spike significantly during evenings, weekends, and
special events, such as ISU football games and Parents Weekend.
While this facility could potentially serve as a partial replacement if Welch Lot T is no longer
leased, it is located outside the core Campustown area and, therefore, probably will not be
perceived as satisfactory alternative to Lot T.
DISCUSSION WITH PROPERTY OWNER:
Staff spoke with the owner of Green Book LLC, who is the property owner where Welch Lot T is
located. The owner expressed a willingness to enter into a short-term, two-year lease extension under
the same terms. This approach would allow the City time to complete a broader evaluation of the City-
wide parking system and rates.
If the City were to pursue this interim extension, the annual deficit from this leased lot would be
approximately $25,000. Therefore, the Council could consider adjusting the rates specifically for
Welch Lot T to better align revenues with expenses. To achieve a break-even point for the lot,
estimated adjustments would be:
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Metered Parking Rate: Increase from $0.50/hour to approximately $1.50/hour
Reserved Stall Rate: Increase from $50/month to approximately $80/month
This strategy would provide time to evaluate the City's overall parking system while also addressing the
immediate financial imbalance at Welch Lot T.
OPTIONS:
OPTION 1: ENTER INTO A TWO-YEAR LEASE AT EXISTING TERMS
The City could pursue a short-term lease extension with Green Book LLC using the same terms as the
current agreement. This would provide time for a broader City-wide parking system and rate analysis.
It should be noted that the owner of Green Book LLC is agreeable to this option, and the City
would continue to be responsible for reimbursing 2/3 of the property taxes on the land.
OPTION 2: ENTER INTO TWO-YEAR LEASE AT EXISTING TERMS WITH INCREASED
RATES
The City could pursue a short-term lease extension with Green Book LLC using the same terms
as the current agreement. This would provide time for a broader City-wide parking system and
rate discussion. To reduce ongoing losses during this interim period, Council could also consider
adjusting rates specifically for Welch Lot T to approximately $1.50/hour for metered stalls and
$80/month for reserved stalls, which would bring the lot closer to a break-even condition.
OPTION 3: ALLOW THE LEASE TO EXPIRE AND PROMOTE THE USE OF THE
INTERMODAL METERED SPACES
The City could allow the Welch Lot T lease to expire and remove the lot from the public parking
inventory. In this case, users would be directed to available metered stalls at the Intermodal Facility,
where the rate is also $1.50/hour, as set by the ISU Parking Division. Current utilization of the
Intermodal metered spaces suggests excess capacity exists to absorb demand during most periods.
However, it should be noted that these parking stalls cost three times the City’s current rate of
$0.50/hour and may be perceived as less convenient than the Welch Lot T location.
This is the only option that would eliminate the City’s obligation to reimburse 2/3 of the property
taxes.
OPTION 4: NEGOTIATE A STATUS QUO NEW LONG-TERM LEASE
The City could negotiate a longer-term lease with Green Book LLC, likely structured as a three-year
agreement with a three-year renewal option, consistent with past practice. As part of this option, the
lease rate would likely be subject to annual adjustment based on the Consumer Price Index for All
Urban Consumers (CPI-U). The most recent three-year average CPI-U increase (2022–2024) is
a pproxima t ely 4.4% per year, reflecting recent inflation trends. Unless the City concurrently
adjusts parking rates to keep pace with rising lease and tax costs, this option would likely
continue the historical financial deficit experienced by the Parking Fund.
As with the current agreement, the City would remain responsible for reimbursing 2/3 of the property
taxes on the land.
3
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STAFF COMMENTS:
As staff has pointed out over the past few years, system-wide, the current rate structure for overtime and
illegal parking fines as well as parking space rentals barely generate sufficient revenue to cover the
costs associated with operating our parking system, let alone covering any needed improvements to the
deteriorating surface parking lots. In the past the City Council has been hesitant to implement the
necessary increases in rates to improve the long-term financial viability of the Parking Fund.
There continues to be an approximately $25,000 deficit each year when comparing the cost of the
Lot T lease and associated property taxes with the revenue generated on it. With the lease on Lot
T in Campustown ending shortly it is an appropriate time to determine if the City should
continue to extend the lease or not.
Of the four options listed above, the most conservative approach would be to proceed with a
short-term (two year) lease extension under the current terms as highlighted in Option 1. This
approach would: 1) avoid any immediate disruption to public parking in Campustown, 2)
maintain continuity of service for businesses and visitors in the area, and 3) provide sufficient
time for the City to reassess its long-term needs and financial strategies related to the parking
system (This reassessment will not be popular, but should be done to assure the solvency of the
Parking Fund).
ATTACHMENT(S):
Welch_Lot_T_-_Financial_History.pdf
Welch_Lot_T_Lease_-_Location_Map.pdf
Res_No._22-221_Approving_3_year_Lease_for_Welch_Parking_Lot_T.pdf
Land_Lease_for_Welch_Avenue_Parking_Lot_dated_June_1__2019.pdf
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DO NOT WRITE IN THE SPACE ABOVE THIS LINE; RESERVED FOR RECORDER
Prepared by: Mark O. Lambert, City of Ames Legal Department, 515 Clark Ave., Ames, IA, 50010; 515 -239-5146
Return document to: Ames City Clerk, 515 Clark Ave., Ames, IA, 50010
LAND LEASE
WELCH AVENUE PARKING LOT
THIS LEASE AGREEMENT is made and entered into effective the 1st day of June,
2025, by and between Green Book, LLC, hereinafter referred to as Lessor, and the City of Ames,
Iowa, a municipal corporation, hereinafter referred to as Lessee.
In consideration of the rents and agreements herein contained, Lessor does hereby lease to
Lessee and Lessee does lease from Lessor the following described real estate situated in Ames,
Story County, Iowa, to wit:
The South 60 feet of Lot 24, Block 3 of Auditor’s Plat of Blocks 3, 4, and 5
Beardshear’s Addition and Walter’s Subdivision to Ames, Iowa,
1. The term of this lease shall be for a period of two (2) years, commencing on June
1, 2025, and terminating on May 31, 2027.
2. The Lessee agrees to pay to the Lessor for the use of said premises herein mentioned
the following: Lessee shall pay to Lessor monthly installments in the amount of $1,412.50 per
month. The first rental payment shall be due on June 1, 2025, and shall continue until this lease is
terminated.
3. Lessee shall be entitled to possession on the first day of the term of this lease.
4. Lessee covenants and agrees to use and to occupy the leased premises only for a
paved municipal parking lot.
5. Lessor covenants that its estate in said premises is fee simple absolute and that the
Lessee, on paying the rent herein provided and performing all agreements by the Lessee to be
performed as provided in this lease, shall and may peaceably have, hold and enjoy the premises
for the term of this lease free from molestation, eviction or disturbance by the Lessor or any other
person or legal entity whatsoever.
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Lessor shall have the right to mortgage all of its right, title and interest in said land at any
time without notice, subject to this lease.
6. All real estate taxes levied or assessed by lawful authority (but reasonably
preserving Lessor’s rights of appeal) against said real property shall be timely paid in full by
Lessor. Beginning with the taxes first due and payable after the effective date of this lease, Lessee
shall reimburse Lessor, upon being billed by Lessor, for the portion of the taxes attributable to the
assessed land-value portion of the leased premises. The parties agree, for the purposes of this lease,
that the property leased by Lessee is 2/3rd of the square footage of the total parcel and Lessee shall
be responsible for reimbursing to Lessor 2/3 of the property taxes attributable to the land-only
portion of the tax bill during the term of this Lease.
7. Special assessments shall be timely paid in full by the Lessor and Lessee shall have
no obligation to pay any portion of special assessments.
8. Except as to any negligence of the Lessor, and to the extent allowed by Iowa law,
Lessee shall protect, indemnify and save harmless the Lessor from and against any and all loss,
costs, damage and expenses occasioned by, or arising out of, any accident or other occurrence
causing or inflicting injury and/or damage to any person or property, happening or done in, upon
or about the leased premises, or due directly or indirectly to the tenancy, use or occupancy thereof,
or any part thereof by Lessee or any person claiming through or under the Lessee.
9. This lease shall terminate upon expiration of the demised term. Additionally, either
party shall have the right to cause this lease to terminate at any time upon ninety (90) days written
notice to the other party. Lessee shall be obligated to make monthly rental payments to Lessor
until this lease terminates.
10. Lessee may cause parking meters and/or other forms of parking control apparatus
to be installed. Such parking control apparatus shall be removed by Lessee at Lessee’s expense
upon termination of this lease.
11. Lessee agrees to reserve up to a maximum of four (4) parking spaces on the leased
premises for the exclusive use of the business which occupies the building on the other portion of
this lot. The reservation of these parking spaces shall be charged by the City at the rate of $36.75
per space per month, and the City shall be entitled to said rental income for the duration of this
lease.
12. Notices shall be given to the respective parties hereto at the respective addresses as
follows:
Green Book, LLC City Clerk
707 5th Street, Ste 201 City of Ames, Iowa
Ames IA 50010 515 Clark Ave.
Ames, IA 50010
unless either party notifies the other, in writing, of a different address.
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13. Each and every covenant and agreement herein contained shall extend to and be
binding upon the respective successors, heirs, administrators, executors and assigns of the parties
hereto; except that if any part of this lease is held in joint tenancy, the successor in int erest shall
be the surviving joint tenant.
IN WITNESS WHEREOF, the parties have hereunto set their hands and signatures the
day and year first above written.
GREEN BOOK, LLC CITY OF AMES, IOWA
By: By:
Douglas G. Pyle, Member/Manager John A. Haila, Mayor
ATTESTED TO:
Renee Hall, City Clerk
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STATE OF IOWA )
)ss:
COUNTY OF STORY )
This instrument was acknowledged before me on ___________________, 2025, by
Douglas G. Pyle as Member/Manager of Green Book, LLC.
Notary Public in and for the State of Iowa
STATE OF IOWA )
)ss:
COUNTY OF STORY )
This instrument was acknowledged before me on ___________________, 2025, by John
A. Haila and Renee Hall, as Mayor and City Clerk, respectively, of the City of Ames, Iowa.
Notary Public in and for the State of Iowa
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ITEM #:22
DATE:05-13-25
DEPT:PW
SUBJECT:EAST LINCOLN WAY CORRIDOR STUDY AMENDMENT
COUNCIL ACTION FORM
BACKGROUND:
The Ames Area MPO's (AAMPO's) 2045 Metropolitan Transportation Plan, Forward 2045,
identified the E Lincoln Way corridor from Duff Avenue to the South Skunk River bridge (see
Attachment A for study area map) as a potential location for a lane reconfiguration to three
lanes. Additionally, the City of Ames' Bicycle-Pedestrian Master Plan, Walk Bike Roll Ames ,
identified high priority pedestrian crossing locations along this corridor.
Because of the poor pavement condition along this corridor, a roadway reconstruction project in the
amount of $3,600,000 was programmed in the City's Capital Improvements Program as an FY
2026/27 Arterial Street Pavement Improvements Program project. In March 2023, the City submitted a
project application to the AAMPO and was awarded a federal Surface Transportation Block Grant
(STBG) for the project. Of the $3,600,000 total construction budget, $2,880,000 would be from the
STBG grant and $720,000 would be from General Obligation Bonds (local match).
Because the location of this reconstruction project overlaps with the potential roadway reconfiguration
identified in Forward 2045 and the high priority pedestrian crossing locations identified in Walk Bike
Roll Ames, the AAMPO programmed a corridor study to determine the best roadway cross section
(including lane configuration and multi-modal improvements) for the corridor. The results of this
corridor study would then identify the appropriate cross-section to move forward with for design and
reconstruction. This study also includes assessing the intersection of S Duff Ave and E Lincoln Way,
although that intersection is not a part of the reconstruction project that is currently programmed.
At its October 8, 2024, meeting, City Council approved the professional services agreement (see
Attachment A) for this study with Strand Associates, Inc. of Madison, Wisconsin, in an amount not to
exceed $30,000.
AMENDMENT:
The AAMPO recently completed an update to its travel demand model, which forecasts regional travel
patterns and behavior, as a part of its 2050 Metropolitan Transportation Plan update. This update to
the model includes new forecasts for 2050 traffic along this study corridor. Because the updated
regional travel demand model reflects more up-to-date base conditions and expected future
development, staff believes the traffic modeling efforts in this corridor study should utilize the new
traffic forecasts. However, the effort required to update the traffic models that have already been
completed in this study falls outside the study's original scope.
As such, an amendment to the original professional services agreement has been proposed (see
Attachment B). The amendment is in the amount of $14,000, bringing the total study budget to
$44,000. It contains the following scope adjustments:
Develop new traffic models that reflect the updated 2050 corridor traffic forecasts.
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Reevaluate potential alternatives for the E Lincoln Way study corridor and intersection of Duff
Ave & Lincoln Way based on results from the updated traffic models.
Using already performed analyses from a prior Traffic Impact Analysis (TIA) done for potential
development south of E Lincoln Way (which included proposed roadway extensions of SE 3rd St
and SE 5th St into a new north-south roadway that would connect northward to E Lincoln Way),
perform an evaluation of the E Lincoln Way corridor with and without this potential development
scenario. This includes developing a preliminary layout of the intersection of E Lincoln Way and
the new north-south roadway.
$11,200 of the $14,000 amendment would be funded using AAMPO Federal Planning Funds with
the remaining $2,800 coming from the City of Ames Local Road Use Tax Fund as local match.
Because this proposed amendment is more than 20% of the initial project cost, Council action is
required to approve the change. If this amendment is approved, staff anticipates the study's
preliminary findings would be presented to City Council in late summer or early fall 2025.
ALTERNATIVES:
1. Approve Amendment No. 1 to the professional services agreement with Strand Associations, Inc.
for the East Lincoln Way Corridor Study in the amount of $14,000.
2. Do not approve the amendment and direct staff to complete the study per the original professional
services agreement.
CITY MANAGER'S RECOMMENDED ACTION:
By approving this amendment, the study can move forward utilizing the most up-to-date traffic
forecasts along the E Lincoln Way Corridor. The study can also better consider potential
development scenarios south of E Lincoln Way. Therefore, it is the recommendation of the City
Manager that the City Council adopt Alternative No. 1 as described above.
ATTACHMENT(S):
Attachment A - Study PSA w Strand.pdf
Attachment B - Proposed Amendment 1 to PSA.docx
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To:Mayor and City Council
From:City Clerk's Office
Date:May 9, 2025
Subject:Contract and Bond Approval
Item No. 23
MEMO
There is no Council Action Form for the 2019/24 Low Point Drainage Improvements
with Iowa Water & Waste Systems of Boone, Iowa, in the amount of $523,245.20. City
Council approval of the contract and bond for the project is simply fulfilling a State
Code requirement.
City Clerk's Office 515.239.5105 main
515.239.5142 fax
515 Clark Ave. P.O. Box 811
Ames, IA 50010
www.CityofAmes.org
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To:Mayor and City Council
From:City Clerk's Office
Date:May 9, 2025
Subject:Contract and Bond Approval
Item No. 24
MEMO
There is no Council Action Form for the 2024/25 Pavement Restoration - Slurry Seal
Program with Fort Dodge Asphalt Company, of Fort Dodge, Iowa, in the amount of
$231,228.20. City Council approval of the contract and bond for the project is simply
fulfilling a State Code requirement.
City Clerk's Office 515.239.5105 main
515.239.5142 fax
515 Clark Ave. P.O. Box 811
Ames, IA 50010
www.CityofAmes.org
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To:Mayor and City Council
From:City Clerk's Office
Date:May 9, 2025
Subject:Contract and Bond Approval
Item No. 25
MEMO
There is no Council Action Form for the 69kV Transmission Line Reconstruction with
Ward Electric Company, of Longmont, Colorado, in the amount of $2,228,648.92. City
Council approval of the contract and bond for the project is simply fulfilling a State
Code requirement.
City Clerk's Office 515.239.5105 main
515.239.5142 fax
515 Clark Ave. P.O. Box 811
Ames, IA 50010
www.CityofAmes.org
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ITEM #:26
DATE:05-13-25
DEPT:P&R
SUBJECT:CONTRACT RENEWAL FOR THE RIGHT OF WAY TREE TRIMMING AND
REMOVAL PROGRAM
COUNCIL ACTION FORM
BACKGROUND:
The Parks and Recreation Department requires various tree trimming, removal, and stump grinding
activities to be completed in the right of way by a contractor annually. In March 2024, City Council
awarded a contract to Ames Story Tree and Lawn, Ames, Iowa, for the Right of Way Tree Trimming
and Removal Program for the period of July 1, 2024, through June 30, 2025. This contract included four
optional renewal periods.
The first renewal period for year two of the contract is July 1, 2025, through June 30, 2026.
Ames Story Tree and Lawn indicated a 3% price increase for each renewal period and the prices
for the upcoming period are shown in the table below:
Contractor Bid Amount per Crew Hour Stump Grinding Cost Per Inch
of Stump Grinding
Ames Story Tree and Lawn,
Ames, Iowa $47.38 $2.94
Payments will be based on invoices for work actually completed under this contract. The amount of this
contract is not to exceed $85,000. The FY 2025/26 budget includes $105,000 for this work.
ALTERNATIVES:
1. Award the contract renewal for the FY 2025/26 Tree Trimming and Removal Program to Ames
Story Tree and Lawn, Ames, Iowa, in an amount not to exceed $85,000.
2. Do not award the contract renewal at this time and purchase tree trimming, removal, and stump
grinding on an as-needed basis.
3. Refer back to staff.
CITY MANAGER'S RECOMMENDED ACTION:
The FY 2025/26 includes $105,000 for the Right of Way Tree Trimming and Removal Program.
The cost of the contract renewal is not to exceed $85,000. Staff has been satisfied with the work
completed by Ames Story Tree and Lawn and is supportive of renewing the contract for FY
2025/26. Therefore, it is the recommendation of the City Manager that the City Council adopt
Alternative #1, as described above.
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ITEM #:27
DATE:05-13-25
DEPT:ELEC
SUBJECT:CHEMICAL TREATMENT PROGRAM FOR POWER PLANT
COUNCIL ACTION FORM
BACKGROUND:
This contract is for the chemicals and services for chemical treatment of the boilers, cooling towers, coal
yard, and ash ponds at the Power Plant. The scope of work includes supplying a range of chemicals,
technical expertise in boiler chemistry and analysis, the ability to train Power Plant staff in maintaining
the system, and detailed monitoring and analysis of the boilers to ensure they are protected from
damage. All of this is essential for the operation of the Power Plant. The current contract is set to expire
June 30, 2025.
On March 25, 2025, a Request for Proposal was issued on AmesBids. One April 15, 2025, one proposal
was received from ChemTreat, Inc., of Glen Allen, VA.
Staff evaluated the proposal and determined that the proposal from ChemTreat, Inc., of Glen Allen, VA
is acceptable. ChemTreat Inc. is the current vendor of the contract. Compared to the existing contract,
the proposed FY 2025/26 contract with ChemTreat, Inc. includes cost increases for five of the
eleven chemicals used. Based on projected overall usage of the chemicals and run time of the
equipment, this increase is expected to increase actual costs by less than one percent compared to
the current contract. Electric Services staff determined the proposed increases to be acceptable.
The benefits of having a contract for these services in place include the following:
1. Reliability in delivery and quality supplies from a single contractor.
2. Reduction in the City’s exposure to market forces regarding prices and availability of supplies.
3. Rapid contractor mobilization to receive materials on time.
4. Saved City staff time obtaining quotes, evaluating bids and preparing specifications and other
procurement documentation.
The approved FY 2025/26 Electric Production operating budget includes $387,000. Payments will
be based on unit prices bid and the chemicals and services actually delivered by the contractor
and accepted by the Power Plant.
ALTERNATIVES:
1. Award a contract to ChemTreat, Inc., Glen Allen, VA, for Chemical Treatment Program for the
one-year period from July 1, 2025 through June 30, 2026 in an amount not-to-exceed $387,000.
2. Reject the proposal and instruct staff to seek new competitive bids.
CITY MANAGER'S RECOMMENDED ACTION:
The chemicals and services received under this contract are critical to optimal operation of the
Power Plant. Competent treatment of the water in the boiler and cooling tower systems is
essential to keeping the Plant in top operating condition. It is important to receive chemicals and
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related treatment services for the Power Plant at the lowest possible cost consistent with the
quality required to maintain Plant operations. It is also necessary to lock in prices and
accountability with key contractors. Therefore, it is the recommendation of the City Manager that the
City Council adopt Alternative No. 1 as stated above.
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ITEM #:28
DATE:05-13-25
DEPT:W&PC
SUBJECT:LIQUID SODIUM HYPOCHLORITE PURCHASE FOR WATER TREATMENT
PLANT AND POWER PLANT
COUNCIL ACTION FORM
BACKGROUND:
This contract is for the purchase of sodium hypochlorite, which is used for disinfection in the
water treatment process at the Water Plant and treatment of cooling tower water at the Power
Plant. The following bids were received on April 18, 2025 for the purchase of sodium hypochlorite:
Bidder FY 2025/26
Price per Gallon
Optional FY
2026/27
Price per Gallon
Rowell Chemical Corp., Hinsdale, IL $1.83 $1.95
Hawkins, Inc., Roseville, MN $1.90 No Bid
PureLine Treatment Systems, LLC, Bensenvill, IL $1.94 $1.96
DPC Industries, Inc., Bellevue, NE $1.95 No Bid
ACCO Unlimited $3.50 No Bid
Staff is recommending an award for FY 2025/26 to Rowell Chemical Corp. with a unit price of
$1.83 per gallon, which is a $0.01 per gallon increase compared to the current contract of $1.82
per gallon. Actual usage of sodium hypochlorite will depend on water quality and customer
demand. The FY 2025/26 Water Plant operating budget estimates 69,750 gallons for a total of
$127,643 based on the bid cost from Rowell Chemical. $135,000 is budgeted for sodium hypochlorite.
The Power Plant operating budget estimates 20,000 gallons for a total of $36,600 with $42,000
budgeted for sodium hypochlorite.
Bidders were given the option to provide a bid for FY 2026/27. Rowell Chemical Corp. included a
bid of $1.95 per gallon for the optional second year. City staff will evaluate next spring whether to
recommend that the Council award the second year of the contract or seek new bids.
ALTERNATIVES:
1. Award a contract for the purchase of sodium hypochlorite to Rowell Chemical Corp. of Hinsdale,
IL at $1.83 per gallon for FY 2025/26.
2. Determine that a different bid is in the best interests of the City and award a contract to that
bidder.
3. Reject all bids and attempt to obtain the required supplies on an as-needed basis.
CITY MANAGER'S RECOMMENDED ACTION:
Liquid sodium hypochlorite is an essential treatment chemical, as it provides the final disinfectant
barrier that keeps drinking water and cooling tower water safe from microbial contaminants.
Competitive bids were solicited, and the low bid will allow both the Water and Electric utilities to
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stay within their respective budgets for this chemical. Therefore, it is the recommendation of the City
Manager that the City Council adopt Alternative No. 1 as described above.
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ITEM #:29
DATE:05-13-25
DEPT:PW
SUBJECT:CONTRACT FOR PURCHASE OF ROCK SALT FOR SNOW AND ICE
CONTROL PROGRAM
COUNCIL ACTION FORM
BACKGROUND:
Rock salt is the primary deicing chemical used by City staff during snow and ice control events. Usage
varies annually based on winter weather conditions. However, based on historical data, staff typically
plans for the purchase of 2,500 tons of rock salt. The City can currently store between 3,500 and
4,000 tons of salt in its salt storage facility. Staff estimates that there is approximately 1,900 tons
of salt currently in storage, with an additional 500 tons yet to be delivered prior to the end of FY
2024/25.
This contract is to supply rock salt for FY 2025/26 snow and ice control activities. Deliveries will be
made as requested by the City throughout the winter season.
Bids were received on April 18, 2025. For the purposes of evaluating the bids, the estimated total cost is
based on ordering 2,500 tons of rock salt.
Bidder Unit Price Estimated Total Cost
Skyline Salt Solutions, LLC, Dubuque, IA $86.16/ton $215,400
Central Salt, LLC, Lyons, KS $93.98/ton $234,950
Austin Logistics, LLC, Detroit, MI $260.00/ton $650,000
The low bid is from Skyline Salt Solutions, LLC, Dubuque, IA, for the delivery of salt at $86.16
per ton. This is approximately 3.2% higher than the price for salt under the current FY 2024/25
contract of $83.49 per ton. The FY 2025/26 budget includes $215,000 in Road Use Tax Funding
for the purchase of rock salt. Actual expenditures will depend on the quantity of salt used during the
winter. If the cost of the required salt exceeds the budgeted amount, staff will amend the operating
budget using Road Use Tax savings from other street maintenance activities.
ALTERNATIVES:
1. Award a contract for 2025/26 rock salt requirements to Skyline Salt Solutions, LLC, Dubuque,
IA, in the amount of $86.19 per ton, to be delivered as requested by the City throughout the
winter season.
2. Award the contract to one of the other bidders.
3. Reject all bids and attempt to purchase rock salt on an as-needed basis.
?
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CITY MANAGER'S RECOMMENDED ACTION:
Rock salt is a critical component of the City’s snow and ice control strategy. Securing an annual
supply contract ensures preparedness for winter weather events. Therefore, it is the
recommendation of the City Manager that the City Council adopt Alternative No. 1, as noted above.
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ITEM #:30
DATE:05-13-25
DEPT:PW
SUBJECT:CONTRACT FOR THE PURCHASE AND INSTALLATION OF FLOW
MONITORS FOR THE SANITARY SEWER SYSTEM
COUNCIL ACTION FORM
BACKGROUND:
The City of Ames utilizes sanitary sewer flow monitors to collect data on flow, level, and velocity
within the collection system. This information is essential for both system maintenance and calibration
of sewer flow models.
In 2012, eight permanent flow monitors were installed as part of a system-wide sanitary sewer
evaluation. These monitors, located inside sanitary sewer manholes, have been expensive to repair
and have presented increasing maintenance challenges. Issues include housing durability, battery
life, installation brackets, and programming reliability. Although the City has maintained the
monitors since installation, their age has led to reduced reliability and escalating repair costs.
To enhance data collection and improve system coverage, staff is recommending the replacement
of the existing monitors and adding four new units, increasing the total to twelve. This expanded
monitoring capability will strengthen sanitary sewer capacity modeling and improve real-time
awareness of the system, particularly in relation to potential development projects.
On March 24, 2025, a Request for Proposals (RFP) was issued for the purchase and installation of flow
monitors. Proposals were due on April 15, 2025. Four vendors submitted proposals. An evaluation
committee consisting of Public Works staff reviewed the proposals based on several criteria:
1. System Functionality and Features
2. Installation Plan
3. Maintenance and Power
4. Cost Proposal
The following table summarizes the overall rankings and cost proposals:
Rank Company
Cost Proposal
(8 Flow Monitors)
Cost Proposal
(12 Flow Monitors)
1 Electric Pump, LLC (Des Moines, IA)$161,426.00 $243,201.00
2 ADS, LLC (Huntsville, AL)$100,551.04 $146,051.04
3
GPM Environmental Solutions, LLC
(Blair, NE)$196,426.00 $299,938.00
4 McCrometer, Inc. (Hemet, CA)$125,864.00 $193,532.00
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Electric Pump, LLC received the highest overall evaluation score. Their proposal included several
operational advantages. The monitor housing is composed of a more durable material, which is
expected to reduce downtime and repair needs. Battery lifespan can be extended up to 48 months,
compared to the 2 to 4 months typical of the City’s current units. The monitors can be easily
adjusted using a moveable knuckle, and the system includes a web-based dashboard compatible
with existing water distribution monitoring software for real-time data access and alert
management.
Although ADS, LLC submitted the lowest cost proposal, their fixed monitor-based system lacks the
flexibility and battery life offered by other options. McCrometer, Inc., the second-lowest cost proposal,
lacked Bluetooth connectivity in their data loggers, requiring physical connections for monitor
programming. Their proposal also offered significantly lower battery life and included hardware
identical to the City’s current monitors, which have proven unreliable and expensive to maintain.
The total cost of Electric Pump's monitors for Year 1 is $243,201. This includes all hardware for
12 flow monitors, installation, and the first year of software licensing. Beginning in Year 2, the
system will require an ongoing annual software licensing fee of $3,600.
Funding has been identified in the FY 2024/2 5 Sanitary Sewer Improvements Program, which has an
available balance of $544,520. The remaining funding will be utilized for other Sanitary Sewer
improvement priorities.
ALTERNATIVES:
1. Award a contract to Electric Pump, LLC of Des Moines, Iowa, in the amount of $243,201 for
Year 1 costs (inclusive of hardware, installation, and first-year software licensing).
2. Award a contract to one of the other vendors.
3. Reject all proposals and rebid the project.
CITY MANAGER'S RECOMMENDED ACTION:
Electric Pump’s proposal presents the best overall value to the City. The solution offers
substantial long-term benefits including reduced labor, improved reliability, and lower
maintenance needs. Therefore, it is the recommendation of the City Manager that the City Council
adopt Alternative No. 1, as described above.
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ITEM #:31
DATE:05-13-25
DEPT:P&R
SUBJECT:HOMEWOOD GOLF COURSE HOLE #9 CROSSING PROJECT
COUNCIL ACTION FORM
BACKGROUND:
The ninth hole at Homewood Golf Course contains a ravine that separates the tee box from the green.
Over the last few years staff has questioned the stability of the ravine bank at the hole. Additionally,
there is a walking bridge across the ravine on hole nine that connects the tee to the green which is not
rated to handle golf carts and needs to be replaced.
Based on these observations, staff developed a Request for Proposal (RFP) with the scope of services
that includes addressing these two issues. The RFP includes two phases: 1) Evaluate the ravine and
provide a report including recommendations to resolve any identified issues, and 2) Design a crossing
for hole nine. The crossing may consist of a replacement bridge or other method to cross the ravine,
depending on the consultant's recommendation.
Staff invited representatives from qualified firms to submit responses to the RFP; three proposals were
received. Staff evaluated the three proposals based on following criteria: project understanding and
thoroughness of the response; experience and qualifications of the firm and design team; project
approach; responsiveness to what was requested in the RFP; proposed schedule; and cost. The firms and
evaluation rank are listed below:
Firm Evaluation Rank
WHKS and Co., Ames, Iowa 1
Snyder and Associates, Ankeny, Iowa 2
Bolton and Menk, Ames, Iowa 3
Staff has determined that all three proposals are acceptable. However, the proposal submitted by WHKS
& Co., Ames, Iowa was ranked number one based on the points received during the evaluation process.
The cost presented by WHKS and Co., to complete the requested scope of services for this project is
$81,050.
The FY 2022/23 CIP included $25,000 (Local Option Sales Tax) for the Ravine Study and the FY
2023/24 CIP included $75,000 (Homewood Operational Fund Balance) to complete plans and
specifications for the hole nine crossing. There is $250,000 included in the FY 2025/26 CIP for the
construction of the crossing.
ALTERNATIVES:
1. Award a contract to WHKS and Co., Ames, Iowa, for the Homewood Golf Course Ravine Study
and Engineering Services for the Hole Nine Crossing in the amount of $81,050.
2. Award a contract to one of the other firm for the Homewood Golf Course Ravine Study and
Engineering Services for the Hole Nine Crossing.
117
3. Do not award a contract at this time and refer back to staff.
CITY MANAGER'S RECOMMENDED ACTION:
Homewood Golf Course is a very popular course with the residents of Ames. In 2024, over 25,000
rounds of golf were played at the course and it was also voted the "Best Golf Course in Story County".
Conducting the Ravine Study and completing construction of a new crossing will only further
protect and enhance the golf course. With the expertise WHKS and Co. brings, City staff is
confident cost-effective solutions will be provided in order for the City to address any issues
identified in the Ravine Study and also design a crossing that will last for many years. Therefore,
it is the recommendation of the City Manager that the City Council adopt Alternative #1, as noted
above.
118
ITEM #:32
DATE:05-13-25
DEPT:FLEET
SUBJECT:FLEET REPLACEMENT PROGRAM MINI- DERRICK AND TRAILER
COUNCIL ACTION FORM
BACKGROUND:
The City’s Electric Services Distribution Division has one mini-derrick, purchased in 2010, which is
scheduled for replacement in FY 2024/25, along with an accompanying trailer. The mini-derrick is
designed to access small spaces such as residential back and side yards to perform power line
maintenance and set power poles. The entire machine can move through an open 36-inch-wide gate to
access these limited areas. The machine has special track-drive to avoid damage to lawns and
driveways. Once on site, the machine uses outrigging arms to stabilize the base for use of the boom and
hydraulic tools to dig holes for poles; lift and set pole; lift transformers along with a line worker to
connect the transformer; and other power line components.
This is an essential equipment item for the City’s line worker positions to safely maintain the
electric infrastructure in otherwise inaccessible areas. The City’s electric infrastructure is
growing and a mini-derrick is required to accomplish the necessary work performed by the City’s
line workers.
The existing 2010 unit has suffered from reliability issues, and replacement is warranted. Bids were
therefore solicited for a replacement. Only one bid was received on April 7, 2025, as follows:
Bidder Item Make Model Year Base Bid
Altec Industries
Inc. of St.
Joseph, MO
Mini-Derrick Altec DB41B 2025 $242,474
Tandem Axle
Trailer Brooks Brother CSL 202-12KE 2025 $23,750
Trade-in: Altec Industries, Inc. has offered $7,000 for the City’s 2010 Altec DB37 #122 and Trailer
#136.
Staff has evaluated the bid from Altec Industries, Inc. of St. Joseph, MO for the 2025 Altec DB41B
Mini-Derrick and Brooks Brother Trailer, in the amount of $266,224, and has determined it meets the
City's specifications and is acceptable.
The low value for the trade-in of the existing unit, when combined with the available replacement
funding, results in a shortfall for the purchase of the new unit and trailer. Staff proposes that
Electric Services salary savings be used to cover the shortage.
Available funding at time of delivery in FY 2025/26:
Fleet Replacement funds #122 and #136 $178,032
Electric Services Salary Savings (FY 24/25) 81,192
Trade-in offer #122 and #136 7,000
Available funding $266,224
119
ALTERNATIVES:
1. Approve and award this contract to Altec Industries, Inc. for the purchase of one 2025 Altec
DB41B Mini-Derrick and one 2025 Brooks Brother trailer for a total of $266,224, and accept the
trade-in offer of $7,000 for the City’s mini-derrick and trailer.
2. Reject award of bid.
CITY MANAGER'S RECOMMENDED ACTION:
The purchase of the 2025 Altec DB41B Mini-Derrick and Brooks Brother Trailer from Altec
Industries will allow the Electric crews to safely maintain the electric infrastructure in otherwise
inaccessible areas. Therefore, it is the recommendation of the City Manager that the City Council adopt
Alternative No. 1 as described above.
120
ITEM #:33
DATE:05-13-25
DEPT:FLEET
SUBJECT:FLEET REPLACEMENT PROGRAM FOR
TWO BOBCAT SKID STEER LOADERS
COUNCIL ACTION FORM
BACKGROUND:
The City Fleet has five Bobcat loaders assigned to three departments. Two are budgeted for
replacement in FY 2024/25: one for Parks and Recreation (a Bobcat T595 track steer) and one for
Public Works Streets Division (a Bobcat S770 skid steer). These machines are used in a variety of
ways on City projects, including for construction, landscaping, tree service, brush mowing, snow
removal, and maintenance. The City owns many Bobcat attachments, which can often be shared
between other Bobcat machines, eliminating unnecessary duplication. Therefore, staff is interested in
replacing the existing machines with Bobcat machines to ensure compatibility.
Bids were solicited for two Bobcat skid steers. The City’s two machines being replaced have been
offered for trade-in. One bid was received on April 1, 2025, as follows:
Bidder Make Model Year Base Bid
Backup
Camera
Option
Forestry
Door
Option
Price each
Model w/
Options
Capital
City
Equipment
Co. of
DM, IA
(DBA
Bobcat of
Ames)
Bobcat S76 2025 $65,838.54 Included $2,614.13 $68,452.67
Bobcat S770 2025 $70,498.41 $1,695.00 N/A $72,193.41
Capital City Equipment has offered $18,000 in trade-in for the City’s 2017 Bobcat T595 track steer and
$24,500 for the 2020 Bobcat S770 skid steer. The bid from Capital City Equipment Co. of Des Moines,
IA for two (2) 2025 Bobcat skid steers, including the options priced above and the trade-in offers, is
acceptable. The tables below reflect the funding for the two units:
Available Funding for One (1) S76 Bobcat Skid Steer for Parks and Recreation.
Fleet Replacement fund $ 45,580.86
Operating Department Support 5,000.00
Trade-in offer #1114 Parks 18,000.00
Available funding $ 68,580.86
121
Available Funding for One (1) S770 Bobcat Skid Steer for PW Streets.
Fleet Replacement Fund #1132 $ 51,173.85
Trade-in Offer #1132 PW 24,500.00
Available funding $ 75,673.85
ALTERNATIVES:
1. Approve and award this contract to Capital City Equipment Co. of Des Moines, Iowa, for two
2025 Bobcat skid steers with selected options for a total of $140,646.08 and accept the trade-in
offers on the existing units.
2. Reject award of bid.
CITY MANAGER'S RECOMMENDED ACTION:
The Fleet Director and staff from the Public Works and Parks and Recreation Departments are
confident the purchase of two (2) 2025 Bobcat skid steers, one model S76 and one model S770
from Capital City Equipment Co., will provide the City with exceptional service at the best price.
Therefore, it is the recommendation of the City Manager that the City Council adopt Alternative No. 1
as described above.
122
ITEM #:34
DATE:05-13-25
DEPT:PW
SUBJECT:2021-22 CONCRETE PAVEMENT IMPROVEMENTS
(24TH STREET AND STANGE ROAD)
COUNCIL ACTION FORM
BACKGROUND:
This project was located on Stange Road from Blankenburg Drive to 24th Street and 24th Street
from Pinehurst Drive to Hayes Avenue. The reconstruction of Stange Road was completed in 2023.
The 24th Street portion of the project, which was completed in 2024, included reconstruction from
Stange Road to the railroad tracks. The work on 24th Street reduced the existing 4-lane roadway to a 3-
lane section.
On January 24, 2023, the City Council awarded the 2021-22 Concrete Pavement Improvements (24th
Street and Stange Road) project to Con-Struct, of Ames, Iowa, for $4,252,314.23.
Change Order No.1 was approved by City Council in the amount of $124,614 for the addition of a
shared-use path along Stange Road within the City's right of way and the removal and
replacement of the shared-use path along the south side of 24th Street.
Change Order No. 2 (this Council action) is the balancing change order that reflects
modifications in the field for storm sewer, traffic control, erosion control and the final field
measured quantities resulting in a project deduct of $122,387.40.
Construction was completed in the amount of $4,254,540.83. Engineering and construction
administration expenses totaled $708,189.17. Additional project expenses of $117,270 are also
included for work associated with the Union Pacific Railroad for the pedestrian crossing on the
north side of 24th Street. The overall project cost totaled $5,080,000.
Revenue and expenses associated with this program are estimated as follows:
Funding Source Revenue Expenses
2021/22 Concrete Pavement GO
Bonds $2,600,000
2021/22 MPO/STP Fund (IDOT)$1,600,000
Unobligated GO Bonds $ 500,000
2023/24 Storm Sewer Improvements $ 200,000
Stormwater Quality Improvements $ 100,000
Shared Use Path Maintenance $ 80,000
Stange and 24th Construction (as bid) $4,252,314.23
Change Order No. 1 $ 124,614.00
123
Change Order No. 2 (this action)
Completed Construction Costs
$ -122,387.40
$4,254,540.83
Union Pacific Pedestrian Crossing $ 117,270.00
Engineering/Administration $ 708,189.17
Totals
$5,080,000
$5,080,000.00
ALTERNATIVES:
1. The City Council can:
a. Approve Change Order 2 for the 2021-22 Concrete Pavement Improvements (24th Street
and Stange Road) in the deduct amount of ($122,387.40)
b. Accept the 2021-22 Concrete Pavement Improvements (24th Street and Stange Road)
Project as completed by Con-Struct, Inc, of Ames, Iowa, in the amount of $4,254,540.83.
2. Direct staff to pursue modifications to the project.
CITY MANAGER'S RECOMMENDED ACTION:
This project has been completed in accordance with the approved plans and specifications.
Therefore, it is the recommendation of the City Manager that the City Council adopt Alternative No. 1,
as described above.
ATTACHMENT(S):
Certification Letter 2021-22 Concrete Pavement Improvements (24th St & Stange Rd).pdf
124
Smart Choice
Public Works Department 515.239.5160 main 515 Clark Ave. P.O. Box 811
515.239.5404 fax Ames, IA 50010
www.CityofAmes.org
May 8, 2025
Honorable Mayor and Council Members
City of Ames
Ames, Iowa 50010
Dear Mayor and Council Members:
I hereby certify the 2021/22 Concrete Pavement Improvements (24th Street & Stange Road)
project was completed in an acceptable manner by Con-Struct, Inc, of Ames, Iowa, in the
amount of $4,254,540.83 and was inspected by the Public Works Department of the City of
Ames, Iowa.
Sincerely,
Justin A. Clausen, PE, CPWP-M
Interim Public Works Director
JAC/lbc
cc: City Clerk, Finance, Contractor, Administrative Services, Project File
125
ITEM #:35
DATE:05-13-25
DEPT:P&R
SUBJECT:PARK MAINTENANCE FACILITY PROJECT
COUNCIL ACTION FORM
BACKGROUND:
The Parks and Recreation Department uses a maintenance building located at 700 E. 13th Street to store
equipment and materials. This building also includes an office, restrooms, and a break/meeting room for
staff. Several other buildings located at this site, northeast of the main building near the Skunk River,
and at the Ames Municipal Cemetery, are also used to store equipment.
The goals of this project are to: 1) complete interior renovations of the existing Park Maintenance
Building, which includes expanding the break room, constructing additional parking, and creating staff
workspaces, 2) consolidate the parks equipment and attachments onto one site, and 3) discontinue
storing equipment in buildings that are either near the end of life or in the flood plain.
To accomplish these goals, an additional cold storage structure is needed, in addition to renovations to
the existing break room at the Park Maintenance Building. At its November 12, 2024, meeting, City
Council awarded a contract to SVPA Architects to provide design services, bidding assistance, and
construction administration.
The original scope for this project included a 5,130 square foot cold storage building and renovations to
increase the size of the break/meeting room. Through the design process, staff increased the scope of the
project.
The following items were included in Change Order #1:
1. Larger Cold Storage Structure - Staff determined the 5,130 sq. ft. building will not be large
enough to house all parks equipment and materials, so staff directed SVPA to increase the cold
storage building by 2,610 sq. ft. This will also allow room for future growth.
2. Bulk Water Station - The current location of the water station interferes with the location of the
cold storage building and additional parking needed to accommodate the increase in staff parking
at this site. Staff asked SVPA to design the relocation of the water station.
3. Code Compliance - Through the Development Review Process, several items were identified
that needed to be added to the scope. These include 1) adding a fire hydrant close to the new cold
storage building, 2) adding fire sprinklers below the mezzanines in the park maintenance
building, and 3) upgrading the fire alarm system in the Park Maintenance Building.
4. HVAC - After review of the HVAC system, staff directed SVPA to include a new furnace, air
conditioner, and reroute the ductwork, as the current ductwork in the Park Maintenance Building
is in the concrete floors.
5. Site Survey - An additional survey was needed, which staff authorized to be conducted.
126
Since Change Order #1, additional items to be included in the scope were requested by staff.
The following items are included in Change Order #2 and are shown below:
1. Bulk Water Station - The addition of a sanitary sewer connection.
2. Code Compliance - Three additional items were identified by the Development Review
Committee and include 1) ventilation in the cold storage building, 2) adding a sidewalk along
13th Street, and 3) changing a gravel section to concrete.
Due to this additional increase in scope identified above, the contract with SVPA does include a section
allowing for an adjustment in fees for design services. A summary of the original contract, change
orders #1 and #2, and new contract value are shown below.
Original Contract Change Order #1 Change Order #2 New Contract
Value
Design Services $46,000 $21,850 $18,330 $86,180
Reimbursables $ 4,200 $ 1,400 $ 0 $ 5,600
Total $50,200 $23,250 $18,330 $91,780
There is $619,514 remaining in the project budget.
ALTERNATIVES:
1. Approve Change Order #2 for the Park Maintenance Complex Expansion Project to SVPA
Architects in the amount of $18,330.
2. Do not approve Change Order #2 for the Park Maintenance Complex Expansion Project.
3. Refer back to staff with direction as to how to proceed.
CITY MANAGER'S RECOMMENDED ACTION:
The Park Maintenance Complex Expansion Project is much needed and will improve the efficiency and
effectiveness of the Park Maintenance activities since staff, equipment, and materials will be housed
within one complex.
The various components of the increased scope of the project have been directed by staff for
SVPA to include in the design and are necessary so the final project addresses the needs and/or
requirements of the Parks and Recreation Department. Therefore, it is the City Manager's
recommendation that City Council approve Alternative #1 as described above.
127
ITEM #:36
DATE:05-13-25
DEPT:PW
SUBJECT:EMERGENCY UTILITY REPAIR AND OTHER SERVICES
COUNCIL ACTION FORM
BACKGROUND:
Emergency repair of the City’s public utilities can require larger or more specialized equipment and
additional labor than what is available from the responding City departments. Emergency events include
water main breaks, storm sewer damage or collapse, sanitary sewer damage or collapse, and buried
electric line failures. During these times, it is necessary to respond quickly to restore services and
protect life and property.
On March 26, 2024, City Council awarded a contract to Ames Trenching & Excavating, of Ames, IA,
for the Emergency Utility Repair and Related Services Contract. This was a renewal of a multi-year
contract to provide emergency services across various City departments. The anticipated City-wide total
expenses under this contract for FY 2024/25 is $60,000.
Change Order No. 1 was approved by City Council on June 11, 2024 for unanticipated work
relating to repairs to a sanitary sewer line at the intersection of South Duff and South 16th Street
and repairs to a storm sewer line along Sondrol Avenue, in the amount of $26,000. Because this
change order was greater than 20% of the contract value, City Council approval was required.
Change Order No. 2 was approved by staff for additional work for a water main repair in Little
Blue Stem, in the amount of $5,214.50.
Change Order No. 3 (this Council action) is for emergency work that was required for a
sanitary sewer main repair on Ellis Street ($12,627) and dump truck services for a
watermain break during a snow event ($1,672), totaling to $14,299. Because this change
order is greater than 20% of the contract value, City Council approval is required.;
Funding is available in the amount of $12,627 from the sanitary sewer operating budget, and
$1,672 from the water distribution operating budget to be utilized for the repairs.
ALTERNATIVES:
1. Approve Change Order No. 3 in the amount of $14,299 to Ames Trenching & Excavating, of
Ames, Iowa, for Emergency Utility Repair and Other Services Contract.
2. Do not add additional funds to this contract.
CITY MANAGER'S RECOMMENDED ACTION:
Emergency underground utility repairs are needed from time to time by City departments. These
services are vital to restore utility services and protect life and property. This change order allows
for the processing of vendor's work in accordance with City purchasing policies and procedures.
Therefore, it is the recommendation of the City Manager that the City Council adopt Alternative No. 1,
128
as described above.
129
ITEM #:37
DATE:05-13-25
DEPT:LIB
SUBJECT:CARPET FOR AMES PUBLIC LIBRARY
COUNCIL ACTION FORM
BACKGROUND:
Several hundred visitors each day enter the Ames Public Library, located at 515 Douglas Avenue. The
carpet in the building was 10 years old and needed to be replaced. On October 22, 2024, City Council
awarded a contract to Poindexter Flooring Inc, of Indianola, Iowa, in the amount of $304,341 for the
Carpet at Ames Public Library project.
There were no change orders. The project has been completed in accordance with the plans and
specifications. The project included replacement of carpet in the youth, teen, and adult areas with
durable carpet tiles designed to withstand the elements and the foot traffic of all Library patrons. The
front entry carpet was also replaced with durable tiles that can withstand the walk off of snow and salt.
The FY 2024/25 budget includes $303,000 for this project. The remaining $1,341 necessary to
complete the project is covered by funds from the Library Friends Foundation.
ALTERNATIVES:
1. Accept the Carpet for Ames Public Library project as completed by Poindexter Flooring Inc, of
Indianola, Iowa, in the amount of $304,341.00 and release the retainage.
2. Do not accept the project.
CITY MANAGER'S RECOMMENDED ACTION:
Poindexter Flooring has completed in accordance with the plans and specifications. Therefore, it is the
recommendation of the City Manager that the City Council adopt Alternative No. 1, as described above.
130
ITEM #:38
DATE:05-13-25
DEPT:PW
SUBJECT:2023/24 SEAL COAT STREET PAVEMENT IMPROVEMENTS
COUNCIL ACTION FORM
BACKGROUND:
This project was located on E 16th Street (Duff Avenue to Maxwell Avenue), Glendale Avenue (E
13th Street to E 16th Street), Quebec Street (Arizona Avenue to 4101 Quebec Street), and Quebec
Circle. The scope of the project included street reconstruction and the installation of new 8-inch
water main and water services on Glendale Avenue.
On January 23, 2024, the City Council awarded the 2023/24 Seal Coat Street Pavement Improvements
project to Manatt's, Inc., of Ames, IA, in the amount of $1,828,001.36.
Four change orders were processed in accordance with purchasing policy:
Change Order No. 1, in the amount of $2,100, was approved by staff and included modifications
to existing storm sewer pipe.
Change Order No. 2, in the amount of $3,300, was approved by staff and included a bid item for
the work that was omitted in the original bid letting.
Change Order No. 3, in the amount of $14,042.93, was approved by staff and reflects the final
measured quantities in the field at the end of construction including increases due to utility
service connections.
Change Order No. 4, in the amount of $29,800, was approved by the City Manager. This change
order included the replacement of a section of sanitary sewer service extending to the edge of the
City right of way that was damaged due to the location of new water main and water services.
Construction was completed in the amount of $1,877,244.29. Engineering and contract
administration expenses were $400,000 bringing the overall project cost to $2,277,244.29
Revenue and expenses associated with this project are estimated as follows:
Funding Source Revenue Expenses
2023/23 Seal Coat Program $1,750,000
2024/25 Neighborhood Curb Program $ 300,000
2023/24 Water System Improvements Program $ 373,315
Sanitary Sewer Improvements Program $ 184,224
Seal Coat Street Pavement Improvements (as bid) $1,828,001.36
131
Change Orders No. 1-4
Completed Construction Cost
$ 49,242.93
$1,877,224.29
Engineering/Administration $
400,000.00
$2,607,539.00 $2,277,244.29
Remaining funding from this project will be utilized for other street improvements priorities.
ALTERNATIVES:
1. Accept the 2023/24 Seal Coat Pavement Improvements as completed by Manatt's, Inc., of Ames,
IA, in the amount of $1,877,244.29.
2. Direct staff to pursue modifications to the project.
CITY MANAGER'S RECOMMENDED ACTION:
This project has been completed in accordance with the approved plans and specifications.
Therefore, it is the recommendation of the City Manager that the City Council adopt Alternative No. 1,
as noted above.
ATTACHMENT(S):
Certification Letter 2023-24 Seal Coat Street Pavement Improvements.pdf
132
Smart Choice
Public Works Department 515.239.5160 main 515 Clark Ave. P.O. Box 811
515.239.5404 fax Ames, IA 50010
www.CityofAmes.org
May 8, 2025
Honorable Mayor and Council Members
City of Ames
Ames, Iowa 50010
Dear Mayor and Council Members:
I hereby certify the 2023/24 Seal Coat Street Pavement Improvements project was completed
in an acceptable manner by Manatt’s, Inc., of Ames, Iowa, in the amount of $1,877,244.29 and
was inspected by the Public Works Department of the City of Ames, Iowa.
Sincerely,
Justin A. Clausen, PE, CPWP-M
Interim Public Works Director
JAC/lbc
cc: City Clerk, Finance, Contractor, Administrative Services, Project File
133
ITEM #:39
DATE:05-13-25
DEPT:ELEC
SUBJECT:HVAC REPLACEMENT AT THE POWER PLANT - PROJECT COMPLETION
COUNCIL ACTION FORM
BACKGROUND:
The Power Plant has two redundant air conditioning units that serve the older part of the control room,
the break room, and the relay room. One of the cooling units had completely failed and the other was
showing signs of failure. Critical electrical components are located in the rooms these units serve, and it
is important to keep these rooms adequately cooled.
On January 9, 2024, City Council awarded a contract to Mechanical Comfort, of Ames, Iowa, for the
HVAC Replacement at the Power Plant in the amount of $269,740 (inclusive of sales tax).
There were two change orders during the project:
Change Order No. 1 was to change the equipment specified in the amount of $410. The contractor
suggested a more appropriately sized, more efficient mini split for the staff break room.
Change Order No. 2 was for a second crane mobilization in the amount of $2,500. The City
shared the cost of a second crane mobilization with the contractor which allowed them to install
and have the first unit fully functional before installing the second unit. This approach provided
continuous conditioned air to critical rooms in the power plant.
The project has now been completed in accordance with the approved plans and specifications.
The project engineer has issued a certificate of completion. Funding for this project in the amount of
$300,000 has been carried over from the Building Modifications program in the FY 2022/23 Capital
Improvements Plan (CIP).
ALTERNATIVES:
1. Accept the HVAC Replacement at the Power Plant project as completed by Mechanical Comfort,
of Ames, Iowa, in the amount of $272,650 (inclusive of sales tax) and release retainage.
2. Delay the completion of the project and hold the retainage.
CITY MANAGER'S RECOMMENDED ACTION:
The project has now been completed in accordance with the approved plans and specifications.
The project engineer has issued a certificate of completion. Therefore, it is the recommendation of
the City Manager that the City Council adopt Alternative No. 1, as noted above.
ATTACHMENT(S):
HVAC cert of completion.pdf
134
135
ITEM #:40
DATE:05-13-25
DEPT:W&PC
SUBJECT:SAM PUMP STATION STANDBY GENERATOR - PROJECT COMPLETION
COUNCIL ACTION FORM
BACKGROUND:
In 2003, the water distribution system was split into two separate pressure zones to accommodate
growth in the west and southwest portions of the City. To provide the increased pressure to the new
western pressure zone, a booster pump station was built at the intersection of State Avenue and
Mortensen Road.
This project installed standby power at the pump station. As growth in the western pressure zone
continues to increase, it is important to add standby power at the pump station site. This was identified
as a high priority project in the Water Plant's 2020 Risk and Resilience Assessment. The project was
accelerated in the FY 2022/23 CIP as a result of the derecho storm event of 2020, during which power
was lost to critical water system infrastructure for an extended period.
On February 14, 2023, City Council awarded a contract to Price Electric, of Robins, Iowa, for the
SAM Pump Station Standby Generator project in the amount of $166,390. One change order was
issued that extended the contract completion date due to the lengthy delivery lead time for the
generator. There were no cost adjustments, and the final contract amount is identical to Council's
award.
The project has now been completed in accordance with the approved plans and specifications, and the
City has issued an Engineer's Statement of Completion. There is one punch list item to touch up the
paint on the enclosure door. Staff and the contractor have agreed to treat this as a warranty item. The
FY 2022/23 amended budget includes $225,000 for this work.
ALTERNATIVES:
1. Accept the SAM Pump Station Standby Generator project as completed by Price Electric Inc., of
Robins, Iowa, in the amount of $166,390 and release retainage in accordance with the contract
documents.
2. Delay acceptance of the project and hold the retainage.
CITY MANAGER'S RECOMMENDED ACTION:
The project has now been completed in accordance with the approved plans and specifications.
Therefore, it is the recommendation of the City Manager that the City Council adopt Alternative No. 1,
as noted above.
ATTACHMENT(S):
Engineer's Statement of Completion.pdf
136
515.239.5150 main
515.239.5496 fax
1800 E. 13th Street
Ames, IA 50010
www.CityofAmes.org
Water & Pollution Control Department
Smart Choice
ENGINEER’S STATEMENT OF COMPLETION
SAM PUMP STATION STANDBY GENERATOR
Contract No. 2023-098
Certifying Engineer: Ames Water and Pollution Control Department
Contractor: Price Electric
I hereby certify that the SAM Pump Station Standby Generator Project, by a contract awarded by the Ames City
Council on April 25, 2023, has been satisfactorily completed in general compliance with the terms, conditions,
and stipulations of said contract.
The work was completed on or about May 1, 2025. One outstanding item, repainting of a generator enclosure
door, is still outstanding and will be handled as a warranty item.
I further state that the total amount due to the contractor for the fulfillment of said contract is $166,390.00.
_______________________________ Date: May 8, 2025
John R. Dunn, PE #14826 EXP: 12-31-2026
Director, Water & Pollution Control
137
To:Mayor & City Council
From:Amelia Schoeneman, Department of Planning & Housing
Date:May 9, 2025
Subject:Release of Financial Security
Item No. 41
MEMO
Attached is a memo requesting the release of financial security pertaining to the
completion of landscaping requirements at 525 E 2nd Street.
ATTACHMENT(S):
525 E 2nd Landscaping Release.pdf
City Clerk's Office 515.239.5105 main
515.239.5142 fax
515 Clark Ave. P.O. Box 811
Ames, IA 50010
www.CityofAmes.org
138
Memo
Department of Planning & Housing
TO: Renee Hall, City Clerk
FROM: Amelia Schoeneman, Department of Planning & Housing
DATE: May 6, 2025
SUBJECT: Release of Financial Security for Landscaping at Bluestem Boulders, 525 E 2nd Street
The landscaping has been completed for Bluestem Boulders, 525 E 2nd Street, and the installation
approved. Please process the release of $7,020 to:
Bluestem Boulders
2815 49th Street
Des Moines, IA, 50310
Please let me know if I can provide additional information or assistance.
139
ITEM #:42
DATE:05-13-25
DEPT:P&H
SUBJECT:FINAL PLAT FOR DAYTON RIDGE SUBDIVISION PLAT 2 LOCATED AT
2305 DAYTON RIDGE ROAD IN RURAL STORY COUNTY
COUNCIL ACTION FORM
BACKGROUND:
Property owners Jeff and Mary Gibbons and Connie J. Underwood, Trustee are requesting a Major
Final Plat of property located at 2305 Dayton Ridge Road and 5525 North Dayton Avenue.
The property being subdivided is located in rural Story County, within the City's 2-mile fringe area,
making it subject to City subdivision review (See Attachment A- Location Map). The property's land
use designation is primarily Rural Residential which anticipates rural subdivision development over
time.
City Council elected to waive the City's subdivision standards earlier at the September 10, 2024
meeting, but retained approval authority over the final plat once Story County approved a
preliminary plat. The project includes no city utility specifications and does not require
annexation to the City per the policies of Ames Plan 2040.
The proposed Major Final Plat for Dayton Ridge Subdivision Plat 2 includes six lots (See Attachment
B- proposed Subdivision). Story County has preliminarily approved the project and will review the final
plat application subsequent to the City review. The final plat is consistent with the preliminary
proposal, and staff has not identified any additional concerns for the project based upon the County's
approval.
ALTERNATIVES:
1. Approve the Final Plat.
2. Deny the application and require that City infrastructure standards be met.
CITY MANAGER'S RECOMMENDED ACTION:
The proposed Final Plat has been reviewed by City staff for consistency with policies for waiving City
Subdivision Code standards. The City Council approved waiving the Public Improvements with the
condition that the Final Plat be reviewed before going to Story County Board of Supervisors. The plat
has not materially changed and is consistent with the policies of Ames Plan 2040 for Rural
Residential development that is not planned to be annexed to the City. Therefore, it is the
recommendation of the City Manager that the City Council approve Alternative #1, as described above.
ATTACHMENT(S):
Attachment A- Dayton Ridge Subdivision Plat 2 Location Map.pdf
Attachment B-Dayton Ridge Plat 2 .pdf
140
DAYTON PKWY
QUAIL RIDGE RD
NORTH FORK RD
KATIE LN
E 190TH ST
E RIVERSIDE RD
N DAYTON AVE
N DAYTON AVE
E RIVERSIDE RD
N DAYTON AVE
§¨¦35
§¨¦35
§¨¦35
§¨¦35
Dayton Ridge Subdivision Plat 2 Location Map´Legend
AMES INCORPORATED LIMITS
PARCELS
STREET LABELS - ALL @ 50000FT
Private
ISU Road
City Road
County Secondary
County Hwy
State Hwy
US Hwy
US Interstate Hwy
RAILROAD CENTERLINES
Dayton Ridge Subdivision Pla t 2 Location (Shaded)
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LEGENDOWNERS
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BULK REGULATIONS
DATE OF SURVEY
PLAT DESCRIPTION
CURVE DATA
NOTES
INDEX LEGEND
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4
ITEM #:43
DATE:05-13-25
DEPT:CMO
SUBJECT:ACCEPTING THE CONVERSATIONS ON HOMELESSNESS AMES AND
STORY COUNTY STRATEGIC PLAN 2025 REPORT
COUNCIL ACTION FORM
BACKGROUND:
On August 13, 2024, the City Council approved authorizing City staff to explore, engage and enter into
an agreement with a consultant to host community conversations around homelessness for up to
$12,000 from the unallocated, undesignated FY 2024/25 ASSET funds. In fall 2024, Story County
Board of Supervisors also approved $12,000 to put towards this initiative. Although the City of Ames
and Story County contributed financially towards this effort, the ASSET board and staff have been
working collaborative to lead this endeavor to identify strategies to address homelessness.
In December 2025, Analytic Insight was selected as the consultant ("Consultant") to host community
conversations and to develop an action plan. The Consultant visited Ames in February 2025 and
interviewed Ames and Story County service providers as well as individuals experiencing
homelessness. Additionally, the Consultant conducted virtual interviews with key stakeholders
throughout February and March. The Consultant was also provided a variety of data reports, previous
meeting notes on homelessness, and other pertinent materials to help inform the Consultant about the
landscape of homelessness in Ames and Story County.
The Consultant was charged with taking in all the information provided, conducting additional
interviews with key stakeholders, analyzing data, and identifying funding opportunities for assisting the
unhoused in the Story County area. The culmination of the Consultant's work is the "Homelessness
Ames and Story County Strategic Plan 2025" report ("Report").
The Report contains:
A suggested Vision Statement to End Homelessness (recommended by the Consultant to be
refined by the community).
An overview of the background of Story County including an analysis of the available data.
Strengths and challenges of the community around addressing homelessness.
A three-year recommended action plan with specific recommendations for each of the three years.
In addition to the report, the Consultant provided a one-page handout summarizing the recommended
strategies by year (see attachment).
It should be emphasized that this Report is not expected to be adopted as a formal policy
document or plan. Instead, it offers recommendations of suggested actions, that if taken, can
address homelessness and move the community towards the vision of being a place where
everyone has safe and stable housing.
The proposed action strategies are a combination of initiatives involving the City of Ames, Story
County, not-for-profit service providers, businesses, hospitals, and other community partners. It
will be up to the current and/or future City Council to decide whether to adopt any of the
individual recommended strategies from the report and what role the City will have in the
145
strategies pursued.
Collaborating with other entities will be the catalyst to moving the needle forward on addressing
homelessness and assisting the unhoused. Therefore, if accepted by the City Council, the next step
would be to direct staff to work with other key agencies, such as the Analysis on Social Services
Evaluation Team (ASSET) Funders, to identify priority elements. It should be noted that on
Thursday, May 15, there will be an ASSET Joint Funders Meeting to talk about funding priorities. This
will also be an opportunity to revisit this Report with the other ASSET Funder boards (Story County
Board of Supervisors, United Way of Story County Board, and Iowa State University Student
Government).
Staff Comments on the Report Recommendations:
Staff has reviewed the recommendations in the report and has provided some initial comments on the
recommendations. The information below is meant to give some context to how the City might choose
to play a role in each of the recommendations. Please note the recommendations are re-ordered and may
have shifted in terms of what year to accomplish which recommendations. Staff believes the outlined
below is more feasible or desirable than what was presented in the report.
Year One (FY 2025/26):
Recommendation:Staff Comments:
Continue to Support on-the-Ground
Service Provider Partnerships
City staff can work with other ASSET funder staff to meet
with the HOST team and brainstorm ways to assist the HOST
group. This may include the City (or other partners) helping
with setting up ground rules, utilizing administrative tools to
track meeting notes, leading effective meetings, exploring the
use of shared software amongst service providers, establishing
agreements about what it means to be part of HOST, and other
elements.
Provide Robust Case Management
Services Across the County
Story County is exploring the possibility of adding a case
manager to help fill a current service gap. If approved, this
position could also do some strategic outreach with community
partners to identify affordable housing opportunities.
The City set aside $96,229 of ASSET funds in FY 2025/26 for
continuous improvement opportunities and housing needs. The
City could consider supporting trainings available around case
management for service providers or supporting Story County
in establishing a case manager position.
Create a Task Force on Homelessness
The consistent feedback from the community after the rollout
of the Report was to move more quickly to establish a
homelessness task force. Analytic Insight indicated the intent
of this group is to be policy and funding focused. While there
are already several ad hoc groups meeting around
homelessness, if City Council accepts this report and directs
staff to continue working towards solutions emphasizing the
importance of this task force, staff will explore formalizing a
homelessness task force.
146
Align with or Supplement Local
Funding for Emergency Housing
One immediate step the City can take related to this
recommendation is to ensure the City's ASSET funding
priorities are in alignment with the housing needs. On May 15,
2025, there will be an ASSET Joint Funders Meeting to
discuss ways to ensure housing is receiving the priority desired
by the ASSET Funders when compared to all the human
services supported through ASSET.
A longer-term action the City could explore is engaging with
other non-ASSET funders to form new partnerships and
identify other funding opportunities. There are other
community partners not part of the ASSET process that may
have an interest in addressing homelessness that ASSET has
not engaged in conversations with. If the task force is created,
the Report suggests that exploring funding opportunities
outside of ASSET would be part of the task force's charge.
Year Two (FY 2026/27):
Build Peer Navigator Program If desired, the City could partner with other community
partners to pilot a peer navigator program.
Support Developing Efforts to Provide
All-Weather Daytime Refuge
If desired, the City could partner with other community
partners to explore all options for daytime refuge. This could
include more outreach to community partners to learn about
potential partnerships or seeking new partnership to provide
daytime refuge or services.
Year Three (FY 2027/28):
Plan and Fund Permanent Supportive
Housing
This recommendation focuses on ensuring there is affordable
housing available to the community. If the items in year one
and two are successful, the community will be better
positioned to collaborate on an affordable housing
development opportunity.
*The "Expand Partnership with IowaWORKS Mobile Workforce Center Job Fairs" recommendation is
not listed above because Story County might the best fit to lead this effort since it is outside of Ames.
* The "Expand Emergency Shelter Capacity" recommendation is not listed above because the existing
shelters are owned and operated by not-for-profit agencies.
ALTERNATIVES:
1. Accept the Conversations on Homelessness Ames and Story County Strategic Plan 2025 Report
and direct staff to work with other ASSET Funders to identify priority items.
2. Refer this document to City staff for further information.
147
CITY MANAGER'S RECOMMENDED ACTION:
The Homelessness Ames and Story County Strategic Plan 2025 Report includes nine action
recommendations to address homelessness in the community. Accepting this report does not adopt it
as a formal policy document or plan, but acknowledges the suggested actions, that if taken, can
address homelessness and move the community towards the vision of being a place where
everyone has safe and stable housing.
Assuming the City Council desires to continue working with a variety of community partners
around homelessness, it is the recommendation of the City Manager that the City Council adopt
Alternative No. 1 as described above.
ATTACHMENT(S):
Conversations on Homelessness One-Page Handout.pdf
148
Conversations on Homelessness
Ames and Story County Strategic Plan 2025
Year One (FY 2025-2026)
• Continue to Support on-the-Ground Service Provider Partnerships
• Build Peer Navigator Program
• Expand Partnership with IowaWORKS Mobile Workforce Center Job Fairs
• Expand Emergency Shelter Capacity
• Provide Robust Case Management Services Across the County
Year Two (FY 2026-2027 )
• Create a Task Force on Homelessness
• Support Developing Efforts to Provide All-Weather Daytime Refuge
• Align with or Supplement Local Funding for Emergency Housing
Year Three (FY 2027-2028)
• Plan and Fund Permanent Supportive Housing
Provider
Coordination
Improving
Homelessness
Prevention
Increased Case
Management
Expanding
Emergency
Shelter
Permanent
Supportive and
Affordable
Housing.
149
ITEM #:44
DATE:05-13-25
DEPT:ADMIN
SUBJECT:COOPERATION AGREEMENT WITH PODUJEVA, KOSOVO
COUNCIL ACTION FORM
BACKGROUND:
In 2018, the City received a letter from the Mayor of Podujeva, Kosovo, expressing interest in
establishing a partner city relationship. Podujeva is located in northeastern Kosovo, approximately 15
miles north of the capital Pristina. The community contains approximately 71,000 residents, most of
whom reside in the rural portion of the municipality. The proposal to form a partnership suggested that
Ames' agricultural connections would be complementary to Podujeva's developing agriculture
economy.
The state of Iowa has a variety of connections to Kosovo and cities within it. Iowa entered into a
partner state agreement with Kosovo in 2013. In 2016, Kosovo opened a consulate in Des Moines.
Currently, nine Iowa communities have partner city relationships with counterparts in Kosovo.
Ames' international partnerships are facilitated by the Ames International Partner Cities Association
(AIPCA). Currently, Ames' only partnership is with Koshu City, Japan. This partnership consists of
sending and receiving youth (middle school-aged) and adult delegations between the cities, in addition
to sharing local crafts and other goods. Partnerships between Ames and other international communities
have previously existed, and AIPCA has been in the process of exploring the possibility of a second
partner community for several years.
The process of developing a relationship with Podujeva slowed during the COVID-19 pandemic.
Despite this, however, representatives from Podujeva have made several exploratory visits to Ames,
and AIPCA representatives have also been able to travel along with other Iowans to Kosovo to meet
with Podujeva officials.
A Cooperation Agreement has been prepared to formalize the partnership between Ames and Podujeva.
The agreement, which has been produced in English, Albanian, and Serbian, emphasizes several
specific areas of cooperation:
Agriculture
Education
Culture Youth and Sport
Institutional Cooperation
Local economic development
Social housing
Employment and mutual visits of citizens
Each partnering community is responsible for its own costs arising out of the performance of the
agreement. The Council should note that funds for AIPCA activities (such as hosting delegations and
defraying expenses to send delegation leaders) are budgeted each year from the Local Option Sales Tax
Funds. AIPCA submits an Outside Funding Request application with a proposal of activities. The
amount to allocate is up to the City Council each year.
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Correspondence in support of the partnership is attached.
ALTERNATIVES:
1. Approve the attached Cooperation Agreement with the Municipality of Podujeva, Kosovo.
2. Refer this item to staff for further information.
3. Do not approve the agreement.
CITY MANAGER'S RECOMMENDED ACTION:
Ames has long been involved in partnerships with a variety of international communities. These
partnerships offer the opportunity for Ames residents to benefit from interaction with residents,
businesses, and officials from around the world, through cooperative exchanges, educational activities,
and other opportunities.
Since 2018, Ames and Podujeva, Kosovo have been exploring the potential for a formal
partnership. The attached Cooperation Agreement outlines the areas in which the communities
would cooperate. Ames and Podujeva share a variety of interests, and the proposed partnership
expands upon an existing relationship between other communities in the state, the state of Iowa
itself, and their counterparts in Kosovo. It is therefore the recommendation of the City Manager that
the City Council adopt Alternative No. 1, as described above.
ATTACHMENT(S):
AIPCA Letter to Mayor Haila.docx
Acting Mayor of Kosovo.021020.pdf
Podujeva - Ames Draft Agreement (English).docx
Ames Sister City Vote.pdf
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Republika e Kosovës / Republika Kosova / The Republic of Kosova
Komuna e Podujevës / Opština Podujevo / The Municipality of Podujeva
OFFICEE OF THE MAYOR
John Haila
Mayor, City of Ames
PO Box 811, 515 Clark Avenue
Ames, IA 50010
September 24, 2018
Dear Mayor Haila:
On behalf of citizens of Podujeva, we thank you for the help and friendship the United
States and the State of Iowa have given to us over the course of the last few decades.
With that said, please accept our request to establish a sister city relationship with the
City of Ames. A partnership with a city in Iowa would have significant meaning for us.
We have created other sister city partnerships with cities in Europe, and we believe Ames
would make the perfect match as a city from Iowa, United States.
The Municipality of Podujeva is the largest municipalit y in Kosovo. We produce corn,
raspberries, vegetables, livestock and poultry. We are striving to further develop our
agriculture field. We believe a partner like Ames would be useful in this aspect. We are
interested in foreign expertise and student exchanges between our cities.
With the help of the Consulate of the Republic of Kosovo and Iowa Sister States, we are
confident that this sister-city relationship will achieve success, and we hope that you will
be as excited as we are.
Sincerely,
Agim Veliu
Mayor of Podujeva
Zahir Pajaziti street
11000 Podujeva
Republic of Kosova
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Page 1 of 4
Komuna e Podujevës /Republika e Kosovës
Opština Podujevo/Republika Kosova
Municipality of Podujevë/ Republic of Kosovo
COOPERATION AGREEMENT
Between
MUNICIPALITY OF PODUJEVA, REPUBLIC OF KOSOVA
and
CITY of AMES, IOWA,UNITED STATES OF AMERICA
for
INTERNATIONAL MUNICIPAL COOPERATION
IN THE CULTURAL, ECONOMIC, SCIENTIFIC AND INSTITUTIONAL FIELDS
AND TO INCREASE THE COOPERATION BETWEEN THE COUNTRIES
THROUGH THE LOCAL GOVERMENTS
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Page 2 of 4
CONSIDERING the willingness between the parties to cooperate in the field of Internationl
Municipal Cooperation through this agreement.
RECOGNIZING that participation in such activities is voluntary and involves bilateral cooperation
on a fair, reciprocal, and trusting basis, and in accordance with international principles and rules
of loose cooperation.
REFERRING to the Law on Local Self-Government no.03/L-040, articles 17 and 30, the Law on
Inter-Municipal Cooperation, no.04/L-010, article 18 and the Regulation on the procedure for
international municipal cooperation 0203/1334, the Law on Arbitration no.02/L-75, the Decision
of the Municipal Assembly no.prot.01-016/01-0093821/22 date: 07 November 2022 on the
approval of the request-initiative for international municipal cooperation - twinning with the City
of Ames, Iowa, in the United States of America and the Municipality of Podujeva-Republic of
Kosovo, the parties agree to reach this Cooperation Agreement as follows:
Article 1
PURPOSE
1.The purpose of this Agreement is international local cooperation between the Municipality of
Podujeva in the Republic of Kosovo and the City of Ames, Iowa, in the United States of America
regarding mutual development needs and exchange of experiences in the areas that are the object
of this Cooperation Agreement.
2.Cooperation will be implemented on the basis of reciprocity and mutual benefit.
Article 2
SUBJECT OF AGREEMENT
International municipal cooperation between the Municipality of Podujeva in the Republic of
Kosovo and the City of Ames, Iowa, in the form of twinning between the two
Municipalities/Cities, parties to this Agreement.
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Page 3 of 4
Article 3
AREAS OF COOPERATION
By the aim of developing and promoting international municipal cooperation in the form of
twinning between two respective Municipalities/Cities, the Parties in this Agreement agree that
cooperation, among other possible areas, will be developed in the following areas:
Agriculture - Expertise in various fields of agriculture & in the processing of local
agricultural products;
Education - Student exchange (Study opportunity for a cycle of studies at Iowa State
University) mainly from the fields of agriculture, business, entrepreneurship, engineering,
etc.;
Culture Youth and Sport - cooperation in various activities in culture, youth and sports.
Institutional Cooperation - exchange of various experiences related to governance and local
policy development;
Cooperation in the field of local economic development;
Cooperation in the field of social housing;
Cooperation in employment and mutual visits of citizens including communities, etc.
Article 4
RIGHTS AND OBLIGATIONS
OF THE PARTIES INVOLVED IN THE AGREEMENT
1.The signatory parties express their free will to cooperate in the areas under this Agreement and
at the same time commit to the realization of mutual rights and fulfillment of obligations, whether
financial or otherwise, resulting during the implementation processes of this Cooperation
Agreement in the form of Twinning.
2.The Municipality of Podujeva, from its municipal budget, assumes all expenses arising from the
implementation of this Agreement for activities where the Municipality of Podujeva is the initiator
and bearer of the activities.
3. The City of Ames, Iowa assumes all expenses arising from the implementation of this agreement
for activitieswhere the City of Ames is the initiator and bearer of the activities.
4. The parties in this agreement agree to form a joint group which will be responsible for the
implementation of this agreement.
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Page 4 of 4
Article 5
OTHER OBLIGATIONS
The Parties shall take the necessary measures to carry out activities in all phases of the
implementation of this Agreement and the signing of other subsequent acts arising from this
mutual cooperation and related to municipal-international cooperation in the form of twinning.
Article 6
COORDINATION BETWEEN THE PARTIES
The Parties to this Agreement agree to appoint a representative to carry out the joint activities
defined in this Cooperation Agreement.
Article 7
FINAL PROVISIONS
1. This Agreement enters into force on the day of signing and remains valid as long as the two
cities are in cooperation/twinning with each other, or until another act agreed upon between
the parties.
2. The termination of this Agreement shall be made by mutual agreement between the signatory
parties.
3. This Agreement may be supplemented and amended depending on the will of the signing
parties, and shall be made by an act which shall be part of this Agreement.
4. This Agreement is drafted in 3 original copies in the three official languages (Albanian,
Serbian, English), with the signatory parties receiving 1 copy each.
Podujevë, on :__ / __ / 2025
Municipality of Podujeva City of Ames, Iowa
___________________ ____________________
Shpejtim BULLIQI, Mayor John A. Haila, Mayor
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ITEM #:45
DATE:05-13-25
DEPT:ELEC
SUBJECT:PAY AS YOU SAVE (PAYS) FEASIBILITY STUDY IN PARTNERSHIP WITH
THE IOWA ECONOMIC DEVELOPMENT AUTHORITY
COUNCIL ACTION FORM
BACKGROUND:
The Climate Action Plan (CAP), accepted by City Council in June 2023, includes Six Big Moves. Big
Move #2, Building Retrofits, targets major retrofits to existing buildings to reduce energy consumption
and associated GHG emissions. Energy efficiency retrofits provide many benefits including lower
utility bills for consumers, reduced GHG emissions, and peak demand reductions. Buildings comprise
35% of the community’s greenhouse gas (GHG) emissions footprint.
In the January 2024 Staff Report on Climate Action Plan Seven Initial Action Steps , tariff on-bill
financing, known formally as Pay As You Save (PAYS), was introduced as an innovative strategy to
finance and scale building retrofits in the community. In the PAYS model, the utility provides no or
low-interest funding for energy efficiency retrofits and is repaid through a customer ’s monthly utility
bill.
There are approximately 100 tariff on-bill programs in the country. Data is not available for all of these
programs, but a 2022 study collected performance data on 24 PAYS programs, including mostly
electric cooperatives, with some investor-owned utilities and municipal utilities in ten states. Utility size
ranged from 7,000 to over 1 million customers, and program inception dates ranged from 2002 to 2021.
Cumulatively, there was over $50 million invested in almost 6,000 projects, with charge-off rates
ranging from less than 0.1% to 0.22%.
Projects funded using the PAYS model will only qualify if they result in savings that exceed the
monthly finance charge and result in a net savings for the consumer. An energy audit is typically
conducted as part of the analysis to determine eligibility of projects. The model has been
successfully implemented in other communities across the country and has made energy-efficient
upgrades more accessible to a wide range of households and incomes.
The Iowa Economic Development Authority (IEDA) recently approached staff, seeking to support the
development of PAYS in Iowa. IEDA proposed a PAYS feasibility study for Ames Electric Services,
conducted in partnership with the Energy Efficiency Institute (EEI). EEI invented PAYS and is among
the foremost experts on the model. The project budget is approximately $40,000, to be paid in full by
IEDA to EEI, and is expected to conclude by October 2025.
The study would answer key outstanding questions and concerns about the PAYS model through the
proposed scope:
Determine any prohibitions or hurdles to implementing PAYS.
Assess the value of energy and demand savings to participating customers and Ames Electric
Services.
Program design and operations.
Exploration of potential capital funding sources.
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The City's commitment includes staff time to form a working group and meet regularly throughout the
project. The working group’s purpose is to provide necessary information, review findings, and decide
on key program components. The project will also engage contractors and other local stakeholders.
Conducting the feasibility study does not commit the City to implementing a PAYS program. If
the study results are favorable, staff will return to Council for further guidance on implementing
PAYS.
Related to PAYS, but not directly tied to the feasibility study, in November 2024, Council authorized
staff to submit a letter of intent to apply for the Rural Energy Savings Program (RESP) as a potential
funding source for PAYS. Administered by the US Department of Agriculture's Rural Utilities Service
(RUS), this program provides zero percent interest loans to utilities that, in turn, provide loans to
consumers to implement energy efficiency measures. On May 2, 2025, RUS confirmed the City of
Ames' eligibility and invited the City to submit a full RESP loan application by July 31 for an
amount up to $15,000,000 to be repaid within 20 years. Staff will return to Council in late June/early
July for a decision regarding whether to submit a full RESP loan application.
Given this recent news about the City's eligibility to apply for a RESP loan, staff will work with IEDA
to try to expedite the feasibility study or structure the phases of the study so the City can better evaluate
by July whether to apply for the RESP loan. Staff intends to provide an update in late June/early July as
to the status of the study and the RESP loan opportunity if the Council decides to proceed with the
study.
ALTERNATIVES:
1. Authorize City staff to partner with the Iowa Economic Development Authority to complete a
Pay As You Save (PAYS) feasibility study.
2. Do not authorize City staff to partner with the Iowa Economic Development Authority to
complete a Pay As You Save (PAYS) feasibility study.
CITY MANAGER'S RECOMMENDED ACTION:
The PAYS model has considerable potential to lower costs for consumers, reduce GHG emissions, and
benefit the utility through peak demand reductions. PAYS and similar models have been used in several
cities or utilities such as the City of Maquoketa in IA, the City of Hayward in CA, Ouachita Electric
Coop in AR, and Midwest Energy Coop in KS, among others, and has been effective.
Additionally, a PAYS program can result in significant progress toward the CAP goals. Currently there
are some uncertainties around how the program could be designed and implemented. The City would
benefit from pursuing this feasibility study, as the study will seek to answer any outstanding questions
by fully exploring the model's feasibility. In addition, IEDA is offering to cover the cost of the study.
Therefore, it is the recommendation of the City Manager that the City Council adopt Alternative No. 1,
as described above.
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ITEM #:46
DATE:05-13-25
DEPT:P&R
SUBJECT:BROOKSIDE PARK PLAYGROUND EQUIPMENT
COUNCIL ACTION FORM
BACKGROUND:
Park playground equipment is replaced approximately every twenty years according to a replacement
plan maintained by City staff. Because some equipment gets used more than others, staff annually
reviews all playground equipment to determine the condition of each piece of equipment and whether it
should be replaced. After each review, staff recommends which structures should be included in the
five-year Capital Improvements Plan (CIP). The playground equipment adjacent Hickory Shelter in
Brookside Park, 1325 6th St., is included in the FY 2025/26 CIP for replacement.
In celebration of the 100th anniversary of Brookside Park, the Ames Noon Kiwanis is partnering
with the City of Ames in contributing $75,000 towards the replacement of the playground at
Brookside Park. Since the playground equipment slated to be replaced is near the iconic fire
truck in the park, it was determined to have the new playground equipment to be a fire
station/engine theme. Please note that Noon Kiwanis recently celebrated its 100th anniversary as
well.
Staff invited qualified playground equipment representatives to submit proposals for the new fire
station/engine themed equipment. The Request for Proposals (RFP) stated that $130,000 was available
for the equipment and installation. Staff received eight proposals from five companies and evaluated
them on the following criteria: 1) safety; 2) play features including balancing, spinning, brachiating,
sliding, climbing and swinging components; 3) site compatibility; 4) accessibility and inclusivity; 5)
support for physical, cognitive, and emotional/social development; 6) cost vs. relative play value; 7)
unique play features; and 8) creating a positive lasting impression so people want to return.
The five vendors that submitted proposals are shown below:
1. Boland Recreation, Marshalltown, Iowa (Attachment A)
2. Cunningham Recreation, Ankeny, Iowa (Attachment B)
3. Play-Pro Recreation, Clive, Iowa
4. BCI Burke Company Inc., Fond Du Lac, Wisconsin
5. Midwest Playscapes, Des Moines, Iowa
Staff evaluated all proposals submitted by the five vendors and selected one option from Boland
Recreation and one from Cunningham Recreation. Staff then reviewed the final two options with
representatives from the Ames Noon Kiwanis as they are contributing $75,000 to the project. The
Ames Noon Kiwanis' preferred choice was the proposal from Boland Recreation.
BUDGET:
The FY 2025/26 CIP has $148,500 designated for the replacement of the playground equipment
adjacent Hickory Shelter at Brookside Park, with $75,000 pledged to the project from the Ames Noon
Kiwanis. In addition to the playground equipment and installation, a concrete border, engineered wood
162
fibers, a three-bay swing set with two belts, two tots, and two generation swings will be included as part
of the project. The generation swings (Attachment C) will be the first of this type to be installed within
the park system. The approximate cost of the entire project will be $145,000.
ALTERNATIVES:
1. Award a contract to Boland Recreation, Marshalltown, Iowa, to purchase and install playground
equipment in Brookside Park in the amount of $130,000.
2. Award a contract to Cunningham Recreation, Ankeny, Iowa, to purchase and install playground
equipment in Brookside Park in the amount of $129,946.
3. Do not award a contract at this time.
4. Refer this item back to staff for further information.
CITY MANAGER'S RECOMMENDED ACTION:
Residents in Ames continually rate the playgrounds in the parks good or very good over 90 percent of
the time as part of the City's annual resident satisfaction survey. In an effort to continually provide
excellent playground amenities that are safe and enjoyable, the equipment needs to be replaced on
a periodic basis.
The Ames Noon Kiwanis has also generously partnered with the City in contributing $75,000 to
go towards the purchase of a custom playground piece that will bring enjoyment for children of
all ages for many years to come. Therefore, it is the recommendation of the City Manager that the
City Council adopt Alternative #1, as noted above.
ATTACHMENT(S):
Attachment A - Boland Recreation Playground Proposal.pdf
Attachment B - Cunningham Recreation Playground Proposal.pdf
Attachment C - Generation Swing.pdf
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ITEM #:47
DATE:05-13-25
DEPT:P&H
SUBJECT:SIDEWALK INSTALLATION AT 700 E 13TH STREET (PARKS
MAINTENANCE FACILITY)
COUNCIL ACTION FORM
BACKGROUND:
The City-owned property for the cemetery and Parks and Recreation (P&R) maintenance area is
considered a conveyance parcel, or a parcel previously created without the benefit of City review. The
cemetery has a recorded boundary and layout for plots, but the eastern side of the property where the
maintenance area is located is a remainder area that was created through the deed transfer process long
ago and a survey is needed at this time to establish boundaries due to proposed improvements. A
location map and the survey are attached for reference.
The plat of survey process for a conveyance parcel was triggered by the proposed construction by City
of Ames P&R of new maintenance garage building and other site improvements on the property. Plans
and Specifications approval is a separate item on this agenda. An excerpt from the draft site plan is
attached. Planning staff determined the remainder area is a conforming conveyance parcel outside of
the boundaries of the recorded cemetery layouts. There is approximately 400 feet of frontage along E
13th Street for the conveyance area.
The establishment of surveyed boundaries for a conveyance parcel looks at what missing
infrastructure is required along with a plat of survey, which in this case is a sidewalk along E 13th
Street for the remainder deeded area. A waiver of installing a sidewalk along E 13th Street is
requested as it relates to the construction of a new maintenance building on the property. With
the outcome of the waiver request, a plat of survey will be finalized to create a full parcel for the
cemetery and maintenance shop area.
Per the City's Subdivision Code installation of required infrastructure can be required with a plat of
survey. P&R requests a full waiver of the 400 feet of frontage or for a partial waiver of a segment
of sidewalk as depicted in the site plan excerpt that includes a crossing to Meadowlane to the
north rather than a full extension across the property. If Council does not approve a waiver, the
plans will be updated to show fully conforming segment of sidewalk for approximately 400 feet.
A Waiver is formal process in the City's Subdivision Code designed to address extraordinary hardships,
topographic constraints or other unusual conditions that granting of a waiver will result in substantial
justice, see below for more detail. Due to specific site issues, a waiver of sidewalk installation is
requested by P&R as a combination of topographic and other conditions.
1. Topographic. West of the Meadowlane intersection, East 13th Street begins to incline towards
the top of a hill at Maxwell Avenue. Due to this slope, the cemetery property has a large retaining
wall along its frontage in the road right-of-way. If a sidewalk is constructed along the full
frontage of 400 feet it would end near the retaining wall. There is not a feasible way to extend the
sidewalk further west along E 13th in the vicinity of the retaining wall. This condition could
support a partial or full waiver of the sidewalk as there is no feasible connection to the west.
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2. Future Trail Plans. Although a sidewalk is not feasible along the full frontage of E 13th
Street on the south side, as indicated in the attached memo from the Traffic Engineer, the
Walk and Roll plan shows the long-term strategy for this area is to develop a trail facility
on the south side of E 13th Street that crosses this site. The trail is shown as extending from
the trail in the south portion of River Valley Park along the E 13th Street frontage then heading
south through the maintenance area and cemetery to 9th Street. A portion of the E 13th Street
trail improvement would overlap the proposed sidewalk improvement if it were to be
constructed. However, the trail project is the lowest priority in the Plan for completion. Because
of this planned improvement, although into the future, it is an unusual condition for an
improvement that includes partially crossing the frontage and then traversing through the
property as a city improvement project. Theoretically, a segment could be constructed now, but
its utility would be limited until trail connections are completed in the future and all of the
improvement is planned to be completed by the City rather than a property owner as is usually the
case for subdivision improvements.
3. Safety and Accessibility. The minimum sidewalk requirement is a segment of approximately 400
feet that would connect to the Maintenance building walkway. The segment would not at this
time necessarily connect to the north side. However, it is recommended best practice to end a
sidewalk segment that will not extend further with a receiving end to create connectivity and
meet accessibility requirements rather than allowing the sidewalk to "dead end." In this case,
connectivity could be accomplished by constructing a receiving end across E 13th Street to the
north at Meadowlane for a street crossing, this concept is represented with the site plan excerpt as
a bid alternate for the site plan. Approving the concept with a crossing would be a partial waiver
rather than a full waiver.
The City Traffic Engineer has prepared a memo (attached) regarding the feasibility of this
crossing. The biggest issue is that due to the amount of traffic on E 13th and the design speed
limit, additional measures are recommended to enhance the visibility and safety of the
Meadowlane crossing that may include substantial pedestrian warning systems at additional costs.
The memo outlines options for three safety enhancements due to the conditions. If a partial
waiver is approved and the crossing is included, the City Traffic engineer will make a final
determination on whether to require all of the proposed interventions, including the costly
flashing beacon.
Due to the issues outlined above, Staff is proposing that City Council approve a full waiver of the
sidewalk improvement.
WAIVER PROCESS:
Sec. 23.103(1) of the Ames Municipal Code allows City Council to waive the infrastructure installation
standards of the Subdivision Ordinance when it can be shown that strict compliance with the
requirements of the Regulations would result in extraordinary hardship to the Applicant or would prove
inconsistent with the purpose of the Regulations because of unusual topography or other conditions. In
no case shall any modification or waiver be more than necessary to eliminate the hardship or conform to
the purpose of the Regulations.
If City Council does not support the full waiver for the 400' of frontage, a partial waiver could be
approved only for the portion of the frontage generally west of Meadowlane due to topography in
order to allow for the sidewalk concept to be constructed as shown on the attached site plan.
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City Council is not acting on the Plat of Survey, but merely the waiver of the sidewalk installation
requirement. Granting of the waiver will allow the applicant to prepare the official Plat of Survey
and submit it to the Planning and Housing Director for review. The Director will sign the Plat of
Survey confirming that it fully conforms to all conditions of approval.
Based on the Council's action regarding the sidewalk waiver, the Site Development Plan for the
maintenance building will be updated as necessary and approved by staff.
ALTERNATIVES:
1. Approve a full waiver of sidewalk installation requirements for 400 feet of frontage along East
13th Street due to topographic and unusual condition, thereby authorizing the Planning and
Housing Director to approve the final Plat of Survey.
2. Approve a partial waiver of sidewalk installation to allow for sidewalk improvement that does not
extend past Meadowlane and extends to the proposed onsite walkway extension to the
Maintenance Shop, and include a crossing of E 13th Street, or as otherwise specified by City
Council, with final design and enhanced safety features to be approved by the City Traffic
Engineer.
3. Deny the requested waiver of the sidewalk installation requirement as City Council finds that the
requirements for a waiver as described in Section 23.103(1) have not been satisfied, thereby
requiring construction of an approximate 400-foot sidewalk segment across the entire conveyance
parcel frontage without a crossing of E 13th Street to Meadowlane.
4. Refer this request back to staff and/or the owner for additional information.
CITY MANAGER'S RECOMMENDED ACTION:
Staff believes that due to the topography and the unusual conditions of the planned trail to
eventually be undertaken by the City, a full waiver can be approved.
While the City's subdivision code is designed to ensure gaps in infrastructure are resolved with
new development, the proposed sidewalk would not connect well to any existing sidewalk system
and enhance access to the property. Therefore, it is the recommendation of the City Manager that the
City Council adopt Alternative #1, waiving sidewalk installation along the full frontage as described
above.
ATTACHMENT(S):
Location Map.pdf
Plat Excerpt
Site Plan Excerpt
Memo from Traffic Engineer
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I hereby certify on________________________________ that the Plat of Survey is
consistent with Chapter 23 of the Ames Municipal Code and any conditions of
approval.
________________________________________________________
Planning & Housing Director
INDEX LEGEND
LOCATION: , NE 1/4, SECTION. 2, TOWNSHIP 83 NORTH,
RANGE 24 WEST, OF THE 5TH P.M., CITY OF AMES,
STORY COUNTY IOWA
REQUESTOR: CITY OF AMES
PROPRIETOR: CITY OF AMES
SURVEYOR: MYRON G. DARINGER
SURVEYOR COMPANY: CITY OF AMES
RETURN TO: CITY OF AMES, PUBLIC WORKS ENGINEER
515 CLARK AVE., AMES, IA 50010
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EXISTING MH
RIM: 895.34
EXISTING MH
RIM: 894.78
54" RCP FL: 885.71 (SW)
54" RCP FL: 885.70 (NW)
EXISTING MH
RIM: 894.73
54" RCP FL: 885.78 (SW-N)
EXISTING INT/MH
RIM: 895.08
EXISTING MH
RIM: 901.23
EXISTING INT/MH
RIM: 901.22
EXISTING MH
RIM: 897.99
SLEDDING RULES
SIGN
CP #505
BM# 504
BLOCK LANDSCAPE
EDGE
MULCH
PARKS MAINTENANCE
FACILITY SIGN
PARK SIGN
FIBER MH
RIM: 897.55
2" CONDUITS(2)
EVERGREEN BUSH
EVERGREEN BUSH
EXISTING
BUILDING
SERVICE DOOR
FF: 898.49
PCC
PCC
UTILITY VAULT
2" ELECTRIC LINE
PCC
1.5" ELECTRIC LINE
SERVICE DOOR
FF: 898.60
SERVICE DOOR
FF: 898.60
PCC
WALK
ACC
PCC
ELECTRIC MH
RIM: 894.62
CITY OF AMES
BULK WATER SALES
SIGN
FIBER POSTCP# 500 CROP LINE
EXISTING INT/MH
RIM: 901.35
GUTTER: 900.68
SERVICE DOOR
FF: 897.68
EXISTING
BUILDING PCC WALK
PCC
PCC
GRAVEL
GR
A
V
E
L
GRASS
NO DUMPING SIGN
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D
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D
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B
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KEY PLAN
BLDG A
BLDG B
BLDG C
PROJECT NUMBER
NO
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T
I
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N
THESE DOCUMENTS HAVE BEEN PREPARED
SPECIFICALLY FOR THE ABOVE REFERENCED
PROJECT. THEY ARE NOT SUITABLE FOR USE ON
OTHER PROJECTS OR IN OTHER LOCATIONS
WITHOUT THE EXPRESS WRITTEN APPROVAL AND
PARTICIPATION OF SVPA ARCHITECTS INC.
REPRODUCTION IS PROHIBITED.
REVISIONS
ISSUANCE
24065
04/25/2025
CONSTRUCTION DOCUMENTS
2025
710 E 13TH ST,
AMES, IA 50010
AMES PARK &
RECREATION
MAINTENANCE
EXPANSION
C600
LANDSCAPE PLAN
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GRAPHIC SCALE
40'20'60'
N
LANDSCAPE NOTES:
1.PLANT QUANTITIES ARE FOR INFORMATION ONLY; DRAWING SHALL PREVAIL IF CONFLICT OCCURS.
CONTRACTOR IS RESPONSIBLE FOR CALCULATING OWN QUANTITIES AND BASING BID ACCORDINGLY.
2.CONTRACTOR SHALL PLACE SHREDDED HARDWOOD BARK MULCH AROUND ALL TREES AND IN
SPECIFIED PLANTING BEDS (SEE LANDSCAPE CONSTRUCTION NOTES) TO A DEPTH OF 3". WALNUT
PRODUCTS ARE PROHIBITED.
3.KIND, SIZE, AND QUALITY OF PLANT MATERIAL SHALL CONFORM TO AMERICAN STANDARD FOR
NURSERY STOCK, ANSI 260-2004, OR MOST RECENT EDITION.
4.THE CONTRACTOR SHALL REPORT SUBSURFACE SOIL OR DRAINAGE PROBLEMS TO THE ENGINEER.
5.SUBSTITUTIONS SHALL ONLY BE ALLOWED WHEN THE CONTRACTOR HAS EXHAUSTED ALL SOURCES
FOR THE SPECIFIED MATERIAL, AND HAS PROVEN THAT THE SPECIFIED MATERIAL IS NOT AVAILABLE.
THE CONTRACTOR MUST PROVIDE NAME AND VARIETY OF SUBSTITUTION TO THE ENGINEER FOR
APPROVAL PRIOR TO TAGGING OR PLANTING. SUBSTITUTIONS SHALL BE NEAREST EQUIVALENT SIZE OF
VARIETY OF PLANT HAVING SAME ESSENTIAL CHARACTERISTICS.
6.ALL PLANT MATERIAL SHALL BE NURSERY GROWN, SOUND, HEALTHY, VIGOROUS AND FREE FROM
INSECTS, DISEASE AND INJURIES, WITH HABIT OF GROWTH THAT IS NORMAL FOR THE SPECIES. SIZES
SHALL BE EQUAL TO OR EXCEEDING SIZES INDICATED ON THE PLANT SCHEDULE. THE CONTRACTOR
SHALL SUPPLY PLANTS IN QUANTITY AS SHOWN ON DRAWINGS.
7.STAKE OR PLACE ALL PLANTS IN FIELD AS INDICATED ON THE DRAWINGS OR AS DIRECTED BY THE
ENGINEER FOR APPROVAL BY THE OWNER PRIOR TO PLANTING. REMOVE STAKING AT END OF
WARRANTY PERIOD.
8.ALL DISTURBED AREAS NOT OTHERWISE COVERED BY BUILDING, PAVEMENT, AND LANDSCAPE BEDS
SHALL BE SEEDED WITH TYPE 1 GRASS OR OTHER SURFACING MATERIAL AS APPROVED BY THE
OWNER.
9.CONTRACTOR SHALL PLACE TOPSOIL FROM THE SITE OR SOIL CONDITIONED OR TILLED INTO THE TOP
6 INCHES WITH AT LEAST A 5% ORGANIC CONTENT, INTO REQUIRED PLANTING AREAS (YARD AREAS,
BUFFER YARDS, OR PLANTERS).
10.STOCKPILED TOPSOIL SHOULD BE PLIABLE LOAM, SECURE FROM NATURALLY WELL-DRAINED AREAS,
FREE OF ADMIXTURE OF SUBSOIL, FREE FROM CLAY LUMPS + STONE AND OTHER DEBRIS OVER 1 INCH
IN DIAMETER. (PER IOWA DOT SPEC. SP-155079)
11.TOPSOIL SHALL HAVE A PH VALUE OF MINIMUM 5.5 AND MAXIMUM OF 7.0. (PER IOWA DOT SPEC.
SP-155079)
12.CONTRACTOR IS RESPONSIBLE FOR TESTING TOPSOIL AND SUBMITTING TEST RESULTS TO ENGINEER
FOR REVIEW AND APPROVAL PRIOR TO USE AND PLACEMENT. (PER IOWA DOT SPEC. SP-155079)
13.UNDERGROUND STRUCTURES, FACILITIES, AND UTILITIES HAVE BEEN PLATTED FROM AVAILABLE
SURVEYS, RECORDS, AND DEEDS. THEREFORE THEIR LOCATIONS MUST BE CONSIDERED
APPROXIMATE ONLY. THERE MAY BE OTHERS. THE EXISTENCE OF WHICH IS PRESENTLY NOT KNOWN.
14.ALL SEEDING AND PLANTS SHALL BE PROVIDED AND INSTALLED BY THE CITY OF AMES PARKS AND
RECREATION DEPARTMENT. THE CONTRACTOR IS ONLY RESPONSIBLE FOR SEEDING DISTURBED
AREAS OUTSIDE THE CONSTRUCTION LIMITS.
SITE INFORMATION:
TOTAL SITE AREA = 1,599,089 SF (36.71 AC)
PROPOSED TOTAL IMPERVIOUS AREA = 66,076 SF
PROPOSED PARKING LOT PAVED AREA = 27,797 SF
PROPOSED SIDEWALK PAVED AREA = 608 SF
PROPOSED BUILDING AREA = 7,765 SF
PROPOSED GRAVEL AREA = 5,978 SF
PARKING LOT LANDSCAPING REQUIREMENTS
#ZONING DESCRIPTION REQUIRED PROPOSED
1
10% of Total Proposed Gross Parking Lot
Area(26,722)(Not Including Driveway in Front
Yard)(Needs to be within 10' of curb and not
less than 5' in width)
2,673 SF(10%)2,691.3 SF(10.07%)
2 1 Overstory Tree Every 200 SF of the 10%
Landscaped Area 14 Trees 14 Trees
LANDSCAPE CONSTRUCTION NOTES:
TYPE 1 (PERMANENT LAWN MIXTURE)
TYPE 2 (PERMANENT COOL-SEASON SLOPE AND DITCH MIXTURE)
ORGANIC MULCH
NO-DIG PLASTIC EDGING TO BE INSTALLED AROUND SPECIFIED
PLANTING BEDS
PROTECT TREES DURING CONSTRUCTION
A
C
B
D
A
A
A
DC
C
C
2
PO
2
PO
9
JS
PLANT SCHEDULE
KEY BOTANICAL NAME COMMON NAME QTY.SIZE
Deciduous Overstory Trees
QI Quercus imbricaria Shingle Oak 2 (50' H & 40' W)1.5" B&B
GB Ginkgo biloba 'Autumn Gold'Autumn Gold Ginkgo(Fruitless)6 (50' H & 30' W)1.5" B&B
LT Liriodendron tulipifera Tuliptree 3 (90' H & 50' W)1.5" B&B
UF Ulmus 'Frontier'Frontier Elm 3 (40' H & 30' W)1.5" B&B
Shrubs
JS Juniperus scopulorum 'Medora'Medora Juniper 9 (10' H & 3' W)#5 CNT
TM Taxus x media Stonehenge Dark Druid 11 (4' H & 4' W)#5 CNT
PO Physocarpus opulifolius 'Donna May'Litttle Devil Ninebark 8 (4' H & 4' W)#5 CNT
3
LT
2
PO
2
PO
1
QI
1
QI
5
TM
6
TM
DC DC
B
E
E
E
E
E
E
E
E
E
E E
E
E
E
B
CONSTRUCTION LIMITS
CONSTRUCTION LIMITS
CONSTRUCTION LIMITSCONSTRUCTION LIMITS
A
A
A
CONSTRUCTION LIMITS
CONSTRUCTION LIMITS
3
UF
4
GB
2
GB
NOTE:
TREES SHALL BE A MINIMUM OF 15' FROM A BUILDING; MINIMUM 3'
FROM EDGE OF PAVEMENT; MINIMUM 20' SPACING FROM EACH OTHER
17
6
Caring People Quality Programs Exceptional Service
main
fax
To: Keith Abraham, Director, Parks & Recreation Department
From: Damion Pregitzer, Traffic Engineer
Date: March 19, 2025
Subject: Evaluation of Uncontrolled Pedestrian Crossing at E 13th Street
Near Parks and Recreation Maintenance Facility
Background:
Public Works evaluated the feasibility of an uncontrolled pedestrian crossing on E 13th
Street in response to the planned expansion of the Parks and Recreation maintenance
facility on the south side of the street. We understand that due to the improvements
being made, the missing infrastructure ordinance has triggered a potential installation of
a sidewalk across the frontage of the site with a pedestrian crossing at the E. 13th Street
and Meadowlane intersection.
Current conditions at the location include:
• Traffic Volume (AADT): 13,300
• Design Speed: 40 MPH
• Roadway Configuration: Minor Arterial, 4-Lane Undivided
• Existing Pedestrian Facilities: Trail on the north side; no sidewalks or
designated crossing near the Meadowlane intersection.
• Future Plans: The Walk Bike Roll plan shows the long-term strategy is to
develop a parallel facility on the south side of E. 13th Street with the nearest
improved crossing location being Maxwell Avenue to the west.
Safety Considerations:
According to the FHWA Guide for Improving Pedestrian Safety at Uncontrolled Crossing
Locations, key factors influencing pedestrian safety at uncontrolled crossings include
vehicle speed, traffic volume, number of lanes, and pedestrian demand. Given the
design speed of 40 MPH and AADT exceeding 9,000, a marked crosswalk alone is
not recommended without additional enhancements.
Potential Countermeasures:
Based on FHWA guidance and engineering judgment, the following countermeasures
could be considered:
177
• Pedestrian Hybrid Beacon (PHB) #9 – Provides controlled pedestrian crossing
with high compliance. ($150,000)
• Advance Yield/Stop Markings & Signage #3 – Alerts drivers to pedestrian
crossings in advance. ($2,000)
• High-Visibility Crosswalk & Lighting Enhancements #1 – Improves
pedestrian conspicuity, especially during low-light conditions. ($3,000-$5,000)
Public Works Recommendation:
Based on an engineering evaluation of existing conditions , the costs of the potential
countermeasures, and future city plans, Staff recommends waiving the sidewalk infill
requirement until future Walk Bike Roll plan improvements can be implemented. This
approach aligns with the City’s long-term strategy to develop a parallel facility on the
south side of E 13th Street, providing a safer and more comprehensive pedestrian
connection.
178
NETWORK PLAN & PRIORITIES WALK BIKE ROLL AMES | JUNE 2024
65
Figure 26 | Prioritized Bikeway and Shared-Use Path Projects
The priorities illustrated on this map are one
input used to determine which projects to
build first and should not be interpreted as a
commitment to order of implementation. Many
additional factors influence the order in which
projects are implemented. See the previous
page for more information.
179
NETWORK PLAN & PRIORITIES WALK BIKE ROLL AMES | JUNE 2024
70
Figure 28 | Prioritized Crossing Projects
The priorities illustrated on this map are one
input used to determine which projects to
build first and should not be interpreted as a
commitment to order of implementation. Many
additional factors influence the order in which
projects are implemented. See the previous
page for more information.
180
ITEM #:48
DATE:05-13-25
DEPT:P&R
SUBJECT:PARKS AND RECREATION CAPITAL PROJECTS:
DALEY PARK SPLASH PAD, ADA HAYDEN HERITAGE PARK PATH
REPLACEMENT, AND MAINTENANCE BUILDING EXPANSION
COUNCIL ACTION FORM
BACKGROUND:
Parks and Recreation staff has been working with various consultants for three large projects that have
been included as part of various CIP plans over the last several years. The three projects are: 1) the
Daley Park Splash Pad, 2) Ada Hayden Heritage Park Path Replacement, and 3) the Parks and
Recreation Maintenance Facility Expansion.
These three projects are being presented together as there are projected to be significant savings
in one project and a significant shortfall in another. This information is being shown so that City
Council has an idea of how all three projects can be funded.
At this time, however, Council is only being asked to approve the Plans and Specifications for
each project. Once bids are received, staff will bring recommendations to reallocate funds as
needed.
DALEY PARK SPLASH PAD:
The proposed Daley Park Splash Pad was included as part of the FY 2020/21 Capital Improvement
Plan. The splash pad will include a recirculation system with chlorine and UV disinfection. The play
area will consist of approximately 25 play components with ground sprays, geysers, directional jets, and
a medium sized dump bucket.
The splash pad construction will adhere to the State of Iowa Swimming Pool Code and will be annually
inspected by State inspectors. The City has received notice from the State of Iowa Department of
Inspections and Appeals that a waiver will be granted to not have to provide additional bathroom
fixtures due to the already existing restroom located at Daley Park. However, outdoor showers will be
required to be installed.
Since the splash pad equipment is very specialized, Snyder and Associates, Ankeny, Iowa was hired to
develop a Request for Proposals (RFP) which included the splash pad equipment, mechanical
equipment, and installation. The RFP was sent to qualified splash pad equipment vendors for them to
provide proposals for a cost that is not to exceed $535,000. This approach to purchase equipment is how
the Agility Course Equipment for Carr Park was purchased. Once proposals are received, staff will
evaluate them and bring to Council a recommendation to award a contract.
For most of the remaining items of this project, Snyder was hired to provide engineered specifications
and construction administration. The specifications and drawings include the installation of the water,
sewer, and electric utilities, grading, concrete, benches, outdoor showers, and shade structure necessary
to complete the construction of the splash pad. Not included as part of the specifications, but included
in the total cost of the project, is a building that will house the mechanical equipment. The building will
181
be approximately 15' x 15' and potentially may be constructed by City staff.
The engineer's cost estimate for the entire project including the splash pad equipment,
installation, grading, utilities, contingency, site amenities, and bid alternates is $924,424. This
project is expected to be completed by June 1, 2026.
A breakdown of the project components and funding are shown below:
Component Cost Opinion / Funding Amount
Construction Base Bid $ 231,749
Construction Base Bid Contingency (10%)$ 23,175
Alternate #1 - Shade Structure $ 25,000
Alternate #2 - Benches $ 8,000
Splash Pad Equipment and Installation $ 535,000
Mechanical Building $ 75,000
A & E $ 26,500
TOTAL PROJECT COST $ 924,424
FUNDING AVAILABLE $1,349,392
SURPLUS / (SHORTFALL)$ 424,968
ADA HAYDEN HERITAGE PARK PATH REPLACEMENT PROJECT:
WHKS and Co., Ames, Iowa, was hired to develop bid plans and specifications, and assist with
construction administration for the Ada Hayden Heritage Park Path Replacement Project. The project
includes the removal of the ten-foot-wide asphalt path and replacing it with a twelve-foot-wide concrete
path. The existing path will be removed, milled, and put back down to be used as a subbase under the
new concrete. The base bid includes the paths around the north and south lakes as well as the
connection from the main trail to the Harrison Road parking lot. Three alternates are included for
removing and replacing the connector paths leading to Edgewater Circle, Fletcher Blvd, and Stone
Brooke Road.
To assist with providing a safe experience for all users, graphics will be painted on the pavement
indicating that walkers and runners are to use the portion of the path closest to the lake. Wheeled modes
of transportation will be directed to use the portion of the path furthest from the lake. Signage will also
be installed and an education campaign will be launched to help users understand the new protocols.
The aforementioned paths will be closed for the duration of the project; however, staff will emphasize
to the contractor to open one of the completed walking path loops, if possible, even though the entire
project may not be completed.
The engineer's total project cost estimate for the project including consultant fees, a five percent
construction contingency, and all bid alternates is $1,477,805. Available funding for the project is
$1,400,000, which includes $700,000 in the FY 2024/25 CIP and $700,000 in the FY 2025/26 CIP.
The work is set to take place later this summer and fall. A budget breakdown follows:
Component Cost Opinion / Funding Amount
Base Bid $1,234,615
182
Base Bid Contingency (5%)$ 61,731
Alternate #1 - Fletcher Connector $ 53,507
Alternate #2 - Stone Brooke Connector $ 23,335
Alternate #3 - Edgewater Connector $ 11,595
Alternate Contingency (5%)$ 4,422
A & E $ 88,600
TOTAL PROJECT COST $1,477,805
FUNDING AVAILABLE $1,400,000
SURPLUS / (SHORTFALL)$ (77,805)
PARKS AND RECREATION MAINTENANCE FACILITY EXPANSION:
The Parks and Recreation Maintenance Facility Expansion Project is designed to consolidate park
maintenance staff and equipment into one location to improve efficiency and effectiveness. SVPA
Architects, Des Moines, Iowa, was hired to provide design services, bidding assistance, and
construction administration. This project includes the following four main components:
1. Renovation of the existing Park Maintenance Building - this includes expanding the
break/training room, upgrading the HVAC system, and creating staff workspaces.
2. Constructing Additional Parking - bringing the Park Maintenance staff together in one location
will require additional parking.
3. Cold Storage Building - this will allow staff to consolidate maintenance equipment and
attachments onto one site and discontinue storing equipment in buildings that are either near the
end of life or are in the flood plain.
4. Relocate the Bulk Water Station - the current location will interfere with the location of the cold
storage building and additional parking. The costs of design and relocation will be paid for
through Water & Pollution Control project savings.
The engineer's cost estimate for the project including architectural services, a five percent
construction contingency, and alternates is $1,326,460 and is detailed below.
Component Cost Opinion / Funding Amount
Base Bid $ 755,650
Base Bid Contingency (5%)$ 37,783
Alternate #1 - Cold Storage Expansion $ 147,605
Alternate #2 - Concrete $ 85,000
Alternate #3 - Door Opener Retrofit $ 15,000
Alternate #4 - Relocate Bulk Water Station $ 118,500
Alternate #5 - 13th Street Sidewalk $ 10,340
Alternate Contingency (5%)$ 18,822
A & E, Survey, Etc.$ 102,760
FFE (Furniture, Fixtures, Equipment)$ 35,000
TOTAL PROJECT COST $1,326,460
FUNDING AVAILABLE $ 897,464
SURPLUS / (SHORTFALL)$ (428,996)
183
FUNDING:
Funding for the projects listed above are outlined in the table below.
Project Engineer's Cost
Opinion Available Funding Surplus/Shortfall
Daley Park Splash Pad
Project $ 924,424 $1,349,392 $ 424,968
Ada Hayden Heritage
Park Path Replacement
Project
$1,477,805 $1,400,000 $ (77,805)
Parks and Recreation
Maintenance Expansion $1,326,460 $ 897,464 $ (428,996)
TOTAL FOR ALL 3
PROJECTS $3,728,689 $3,646,856 $ (81,833)
As indicated in the above table, there is an estimated shortfall of $81,833 to complete all three
projects which includes ten alternates (with contingency) totaling $521,126. If bids come in
according to the cost opinions, staff could recommend not awarding some of the alternates to
cover the shortfall. A second option would be to utilize savings from other completed projects. A
third option would be to use funds from the Park Development Fund or the Geitel Winakor
Donation Fund to cover any shortfall. As mentioned previously, staff will bring final
recommendations regarding funding once bids are received.
ALTERNATIVES:
1. The City Council can:
a. Approve Preliminary Plans and Specifications for the Daley Park Splash Pad Project, setting June
11, 2025, as the bid due date and June 24, 2025, as the date of Public Hearing;
b. Approve Preliminary Plans and Specifications for the Ada Hayden Heritage Park Path
Replacement Project, setting June 11, 2025, as the bid due date and June 24, 2025, as the date of
Public Hearing;
c. Approve Preliminary Plans and Specifications for the Parks and Recreation Maintenance
Expansion Project, setting June 11, 2025, as the bid due date and June 24, 2025, as the date of
Public Hearing.
2. Do not approve preliminary plans and specifications for any, or all, of three projects.
3. Refer back to staff.
CITY MANAGER'S RECOMMENDED ACTION:
The Daley Park Splash Pad, Ada Hayden Heritage Park Path Replacement, and the Parks and
Recreation Maintenance Expansion Projects have been planned for quite some time.
184
The Splash Pad is an amenity that has been desired in the community for many years and it will be
located in west Ames, where there currently is a deficiency of large park amenities, especially aquatic
activities. The residents in west Ames are excited about the addition of the splash pad, which will be a
staple for many years.
The path replacement at Ada Hayden Heritage Park is necessary as the current path is at the end of its
useful life. Also, increasing the width of the path from ten feet to twelve feet and using concrete instead
of asphalt will decrease annual maintenance costs as well as increase user safety. During construction,
the integrity of the lake, native plants, and other organisms will be protected to ensure continued
viability.
Lastly, the Parks and Recreation Maintenance Expansion project will add needed storage space and will
house the maintenance staff operations at one facility that will improve efficiency and effectiveness of
the staff and department.
Therefore, it is the City Manager's recommendation that City Council approve Alternative #1, as
described above.
185
ITEM #:49
DATE:05-13-25
DEPT:P&H
SUBJECT:INITIATION OF VOLUNTARY ANNEXATION FOR MULTIPLE
PROPERTIES IN THE IRONS SUBDIVISION AND AMES GOLF AND
COUNTRY CLUB
COUNCIL ACTION FORM
BACKGROUND:
On January 14, 2025, City Council initiated a voluntary annexation of approximately 400 acres of land
in north Ames along George W. Carver and Hyde, including the properties owned by the Ames Golf
and Country Club (AGCC) and the properties in the Irons subdivision.
The City has agreements for annexation of the AGCC and other properties in the Irons
subdivision, as the City had previously waived certain subdivision standards to allow the Irons
subdivision and its development prior to annexation. At the time of development, the area was
planned for future City growth, but not yet adjacent to City boundaries. The agreement
addresses multiple issues with a specific requirement for property owners to voluntarily annex at
the direction of the City Council. City Council directed staff to notify property owners and obtain
voluntary annexation applications because of the proposed annexation of the Borgmeyer property
to the south.
This first outreach effort failed to secure a substantial number of annexation applications from AGCC
and the Irons residents by February 28 as directed by Council. A number of owners indicated they did
not desire to be annexed and were concerned about future sewer extension costs that would be triggered
by future development. O n March 21, 2025, City Council directed staff to again request that
annexation applications be submitted by April 30 with an offer to transition to the City
imposition of taxes over three years on a 75%, 50%, 25% abatement schedule. Separately from
annexation, City Council also directed City staff to evaluate the timing and cost of future sewer
extension.
Staff sent a letter to property owners requesting the applications and providing information regarding
the transition of City taxes in early April. A Zoom meeting was held on April 21 to answer any
questions. Several property owners attended the Zoom meeting to understand the property tax issue and
timing of the process.
As of May 6, 22 property owners in the Irons and the AGCC have submitted voluntary
annexation applications. This area totals 144.03 acres and represents 24 of the 39 parcels in the
annexation area (see the attached map showing the annexation area and consenting property owners).
The consenting territory is approximately 93% of intended annexation area.
The Council should note that staff is still working with two of these property owners to ensure these
applications are complete (e.g., by providing certificates of trust). With the offer of the transition of
taxes, any properties included in the annexation would benefit whether they signed the
annexation application or not.
186
NEXT STEPS:
Although the City has yet to receive voluntary annexation applications from 100% of the property
owners subject to agreement, Council could: 1) elect to proceed with annexation now as an 80/20
annexation, 2) seek 100% voluntary applications before proceeding, or 3) provide different direction to
staff regarding defining the annexation territory compared to including all the area.
The territory boundaries could be tailored to specific properties within the limitations of state law for
abutting properties and avoiding islands. However, the pattern of applications received would not
lend itself to including only the voluntary applications and leaving other properties out of the
annexation at this time; other property would have to be included. If the AGCC was annexed
separately from the Irons, there would not be enough voluntary property area to include the remaining
nonconsenting property owners.
If the City Council accepts the annexation applications and initiates the annexation process it will
require several months to complete. Notice is mandated by statute, along with a City Council hearing
and state City Development Board approval. This approval process is required for an annexation within
two miles of another urbanized area (Gilbert) or as an 80/20 annexation. Staff would initiate these steps
later in the summer after the processing of the Borgmeyer/North Ames Annexation and it would likely
be concluded before the end of the year.
On March 25th City Council also directed staff to investigate the timing and cost of options for
construction of the Irons sewer extension as a special assessment and to clarify responsibilities
and timing of the individual homeowners for disconnection and abandonment of septic systems
and connection to a new sewer main. Council provided this direction in response to many questions
and concerns about the timing and cost of the project as defined in the agreements approved with the
Irons Subdivision.
Public Works staff will evaluate a sewer alignment based upon the current easement through the
subdivision and if there is a viable alternative that may be more readily serviceable for homeowners to
connect to. Details on abandonment of septic systems will not be controlled by the City, but instead
under the authority of the County Sanitarian. Staff will discuss septic abandonment options with the
County as part of the process.
Staff has informed residents that the sewer evaluation is independent of the annexation. The
evaluation will occur this summer as more information about the design and timing of the
Borgmeyer sewer extension is known. An understanding of the Borgmeyer development plan and
timing is critical to answering questions about when a sewer main extension may be possible.
ALTERNATIVES:
1. Initiate an 80/20 annexation of approximately 154 acres including the remaining properties
in the Irons Subdivision that have not submitted applications as nonconsenting.
With this option the City would accept the applications that have been submitted and initiate an
annexation for all of the territory of the AGCC and Irons subdivision. The process for the
annexation would not begin until later this summer with a public hearing scheduled with the City
Council in the fall, and subsequent submission to the state City Development Board for final
approval as an 80/20 annexation.
187
2. Do not initiate the annexation at this time. Direct the City Attorney to compel the
remaining Irons residents to submit annexation applications through court action and
afterwards initiate a 100% voluntary annexation.
The ability to secure performance (i.e., compel applications) through court is set out in the
annexation agreement (see attachment). This process would add additional time to the process
and include all properties as 100% voluntary. Staff would return for a formal initiation of
annexation once all applications have been received.
3. Direct staff to initiate a different annexation process than the alternatives presented above.
City Council could choose to accept some or all of the submitted applications. If Council desires
to annex at this time (less area than the area subject to the original agreement), it could initiate an
application for less territory. The process would follow the same schedule as Alternative 1.
CITY MANAGER'S RECOMMENDED ACTION:
The City has made a concerted effort to secure the annexation applications as required by the
annexation agreement(s). Alternative #1 would be the most efficient course of action to complete
the annexation and proceed with discussions regarding the pending infrastructure installation.
Therefore, assuming the Council wishes to proceed with this annexation at this time, it is the
recommendation of the City Manager that the City Council adopt Alternative #1, as described above.
ATTACHMENT(S):
Annexation Area Map.pdf
Covenant and Agreement for Annexation.pdf
188
IR
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A
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IRONS
WAY
IRONSWAY
EV
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W 190TH ST
CAMERON SCHOOL RD
Annexation Area Map
0 0.1 0.20.05
Miles
¯Legend
Irons and AGCC
Annexation Area
Consenting
NA
Nonconsenting
City of Gilbert 2 Mile
Urbanized Area
Ames Corporate Limits
Pending Borgmeyer
Annexation Area
Parcels
Irons and AGCC
Borgmeyer
189
190
191
192
193
ITEM #:50
DATE:05-13-25
DEPT:P&H
SUBJECT:UPDATE OF CONCEPT FOR 12-UNIT HOUSING DEVELOPMENT ON CITY
PROPERTY WEST OF HARRISON ROAD AT WELBECK DRIVE
COUNCIL ACTION FORM
BACKGROUND:
The City owns a surplus property located on the west side of the intersection of Welbeck and Harrison
in north Ames (see location map). City Council previously evaluated reuse of the site for housing in
2024 and directed staff to solicit an RFP for development of 5-12 homes on the property. No
formal proposal was received in 2024.
O n March 25, 2025, City Council reviewed a request from the Ames Regional Economic Alliance
(AREA) to enter into an MOU to identify a potential developer of the site within specific parameters
consistent with the basic expectation of the 2024 RFP. Council approved the MOU and for the City to
work with Brenda Dryer of the AREA to further the housing development goal.
Key elements of the MOU included development of ownership housing, density of 5-12 units, and
for participation in the state's workforce housing tax credit program to target construction of
market rate workforce housing.
Ms. Dryer has identified a willing and capable developer for the property, Keystone Development
group, and now requests that City Council consider setting a date of hearing for May 27 to approve the
sale of the land in order to proceed with the development plan. The attached letter describes the
development group and project. Concept plans are also attached.
The development concept creates a single private street with housing situated to the rear of the site. The
plan includes 12 housing units with two different configurations and price points. Six of the units are
two-story bi-attached homes and six units are three-unit attached units. Each home will include at least
a one car garage, driveway, and rear yard area. The Plan would require approval of a Planned Unit
Development (PUD) Overlay and subdivision to create the smaller lots for each home and the private
street. The rear setbacks of the homes will meet minimum standards of the zoning ordinance.
Overall staff believes the proposal is similar to initial concepts considered for the site in 2024. The
housing will be owner-occupied with a requirement for the homes to be the primary residence of the
homeowner. The developer has indicated that the price points of $245,000 to $275,000 are within
the range of allowable costs for the state workforce housing tax credit program. The developer has
experience building and selling the proposed housing units in other central Iowa locations.
In order to achieve the proposed price points for each home the developer requests sale of the
property for a nominal amount of $1. The City is requested to enter into an option to purchase
the site and provide a letter of support for the workforce housing tax credit program.
Staff proposes a hearing date for the purchase option on May 27 along with approval of resolution of
support in order to allow for the developer to submit its application by the state deadline of June 10.
194
PUBLIC NOTICE:
In 2024 City Planning Division staff met with neighborhood interests about development of the site.
Many neighbors attended Council meetings and voiced that they did not want the City to pursue
development of the site, and wanted the property to be kept as open space. No formal notice is required
at this point of consideration of proposed concept. However, staff emailed the interested parties from a
list generated last year before the May 13 meeting to alert the group of the pending review by the
Council of a development concept.
The May 27 meeting requires published notice for the entering into an agreement to sell the property.
Additionally, future development of the site will trigger additional public hearing notices for a PUD
rezoning and subdivision.
ALTERNATIVES:
1. Direct staff to prepare a land purchase option agreement for the Keystone Development group at
a price of $1 subject to conformance with the terms consistent with the proposed development
concept and set a date of public hearing for May 27 for its approval.
2. Direct staff to include specific additional or modified terms in a land purchase option agreement
with the Keystone Development group and set a date of hearing for May 27.
3. Decline to enter into a land purchase agreement with the Keystone Development Group.
CITY MANAGER'S RECOMMENDED ACTION:
Staff believes that a developer has been identified that is capable of constructing the proposed the
12-unit concept consistent with City Council's previously identified goals for the site. Therefore, it
is the recommendation of the City Manager that the City Council approve Alternative #1, as described
above.
ATTACHMENT(S):
Harrison Welbeck Location Map.pdf
Letter for Harrison Site Overview.docx
Harrison Building Concepts.pdf
195
SITE
CHARACTERISTICS
•Site Acreage –
1.8 acres
•Existing Zoning –
Residential Low
Density Zone (RL)
•Lot J - Bloomington
Heights West Plat 3
•Conveyed to the
City of Ames in 2004
196
AmesAlliance.com
515.232.2310
304 Main Street
Ames, Iowa 50010
PROJECT OVERVIEW
Proposed Name:Harrison Court / see proposed layout
Number of Units:12 (3 - twin homes / 2 - 3 plex) / see attached plans
Type:Owner Occupied Attached
Developer:Keystone Equity
Background:Home builder serving the Des Moines Metro and surrounding area
since 2017. JD Albright is a 3rd generation building/developer. He has
built more than 500 homes over his 30 years in the construction
business. Khoa Bui (KB) is a graduate of Drake University and a
licensed real estate agent at Re/Max Precision. Together they have
developed more than 175 lots and built more than 65 homes.
Anticipated
Infrastructure cost:$440,000
Land Request:$1.00 purchase price
Other Project Details
-Home Specifications
o 3 plex:
3 bedroom / 1.5 bathrooms / sq. footage: 1148
Single garage / Unfinished basement
Concrete patio
Includes: Stove, microwave, and dishwasher
Projected sales price: $245,000
o Twin Home:
3 bedroom/ 2.5 bathrooms / sq. footage: 1450
Double garage / Unfinished basement
Concrete patio
Includes: Stove, microwave, and dishwasher
Projected sales price: $274,900
-Planned Unit Development (PUD)
-Private Street / estimated $450 ANNUAL homeowner’s fee
-Restrictive covenants will be put in place
-Will require primary residency
Timeline:
-City Development Process / June – August 2025
-Submission State of Iowa Workforce Housing Tax Credit Application / June 10, 2025
-Infrastructure Work / August 2025
-Home construction started / October 2025
197
GENERAL NOTES & DESIGN CRITERIA
SYMBOLS
ABBREVIATIONS
ELECTRICAL LEGEND
!
Square Footage
Roof Pitch Ratio
or
8/12
8
12
8
0
7
0
Concrete
Earth
Granular or
Gravel Fill
Minimum 3"x3"
Solid Bearing
or as required
Sillcock
Detail Number
Section Number
Ceiling Pattern
Detail W/Height
WP
GF
PC
THERMOSTATT
CH.CHIMES
FLOOD LIGHT
FLUORESCENT LIGHT
TRACK LIGHT
F EXHAUST FAN
F
PADDLE FAN
SD.
S
TWO-WAY SWITCHS
S THREE-WAY SWITCH3
S FOUR-WAY SWITCH
NOTE: WIRE SMOKE DETECTORS IN SERIES
Wall
Brick or
Stone
Blown
Insulation
Flue & Duct
Roof Louver
Floor Drain
%
ARTIST CONCEPTION ONLY
Direction of
Section
S
A
4
UNDER COUNTER
LIGHT
EXHAUST FAN/LIGHT
COMBO
PADDLE FAN/LIGHT
FIXTURE
SMOKE DETECTOR
(WALL)
SMOKE DETECTOR
(CEILING)
HALF SWITCHED
110V OUTLET
GROUND FAULT
110 V. OUTLET
110V OUTLET
220V OUTLET
WEATHERPROOF
110V OUTLET
FLOOR 110V
OUTLET
SURFACE MOUNT
LIGHT
RECESSED CAN
LIGHT
WALL MOUNT
LIGHT
PULL-CORD
SURFACE MOUNT
LIGHT
Batt
Insulation
Wood
Frame
R
HOME PLAN DESIGN SERVICE
ARTWORK NOT TO SCALE
DISH
DN
DRY
EA
ENT
EXP
EXT
FIN
F.J.
FLUOR
FTG
GALV
GARB
G & N
G.L.
HDR
Dishwasher
Down
Dryer
Each
Entertainment
Exposure
Exterior
Finished
Floor Joist
Fluorescent
Footing
Galvanized
Garbage Disposal
Glued & Nailed
Gluelam Header
Header
A/C
ADJ
AWN
BLDG
BSMT
BTM
BTW
CANT
C.J.
CLG
CEIL
CMU
C.O.
CONC
DBL
DH
Air Conditioner
Adjustable
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Building
Basement
Bottom
Between
Cantilever
Ceiling Joist
Ceiling
Ceiling
Concrete Masonry Unit
Cased Opening
Concrete
Double
Double Hung
INSUL
INT
JST
LVL
LIN
MAX
MBR
MICRO
MIN
MISC
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OPNG
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PICT
POLY
Insulation
Interior
Joist
Laminated Veneer Lumber
Linen
Maximum
Master Bedroom
Microwave
Minimum
Miscellaneous
On Center
Overhead Door
Opening
Pull Chord
Picture
Polyethylene
PROJ
RAD
RAFT'S
REFRIG
RM
SEC
SHWR
S.L.
SPP
STA
STD
STL
STRUCT
T.C.
T & G
TRANS
Projection
Radius
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Refrigerator
Room
Second
Shower
Side Lite
Sump Pump Pit
Stationary
Standard
Steel
Structural
Trash Compactor
Tongue & Groove
Transom
TRAP
U.L.
UNEX
WASH
WD
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3W
4W
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Line
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R
HOME PLAN DESIGN SERVICE
S
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FRAMING MEMBERS (continued):
* Any wall 12'-0" high or higher shall be 2x6 and balloon framed.
* Unless noted otherwise, above all openings that are:
(1) Load bearing and less than or equal to 3 ft. ........... use 4x6.
(2) Load bearing and more that 3 ft. ............................ use (2) 2x12
w/1/2" Plywood between.
(3) Non-load bearing and less than or equal to 6 ft. .....use 4x6.
(4) Non-load bearing and more than 6 ft. .................... use (2) 2x12
w/1/2" Plywood between.
(5) All exterior openings use (2) 2x12 w/1/2" Plywood between.
* All trusses to be engineered by truss manufacturer according to the
loading indicated on this plan.
* All exterior corners shall be braced in each direction with let-in diagonal
bracing or plywood.
* Place (1) row of 1" x 3" cross-bridging on all spans over 8'-0" and
(2) rows of 1" x 3" cross-bridging on all spans over 16'-0".
* Collar ties are to be spaced 4'-0" o.c.
* All purlins and kickers are to be 2x6's, unless noted otherwise.
* Any hip or valley rafters over a 28'-0" span are to be Laminated Veneer
Lumber (L.V.L.).
MISC. NOTES:
* Prefabricated fireplaces and flues are to be U.L. approved and installed
as per manufacturer's specifications.
* All materials, supplies and equipment to be installed as per
manufacturer's specifications and as per local codes and requirements.
* Note: Provide proper insulation for all plumbing.
* 1/2" water-resistant drywall around showers, tubs and whirlpools.
* 1/2" drywall on interior walls and ceilings.
* 5/8" type "X" fire code drywall on garage walls and ceilings.
* Windows are called out by glass size only.
* Windows, if not noted, are assumed to be casements.
* Header heights are labeled to bottom of arched transoms
* Confirm window openings for your local egress requirements and
minimum light and ventilation requirements.
* Headroom at stairs shall have a minimum clearance of 6'-8" high.
* Provide proper handrails at stairs as per local code.
* The mechanical and electrical layouts are suggested only. Consult
your mechanical and electrical contractors for exact specifications,
locations and sizes.
* Jog flue to rear of ridge as necessary.
* Note: Provide proper wiring for all electrical appliances, mechanical
equipment and whirlpools as per manufacturer's specifications.
* All air conditioner locations may vary depending on restrictive
covenants and codes.
* Typical overhang sizes unless noted otherwise on drawing are as
follows:
On pitches of 4/12 - 5/12 - 6/12 = 24" overhang
7/12 = 20" overhang
8/12 = 16" overhang
9/12 = 16" overhang
10/12 - 11/12 - 12/12 = 12" overhang
* Note: Adjust overhangs to provide clearance for windows to open.
Adjust overhangs to maintain a consistent level when the plans call for
(2) different pitches at a hip.
* Minor alterations to this plan can be made by builder. Please contact
our drafting department for information and price quotes if major
changes are required.
* Design Basics, Inc. determines finished square footage by measuring
to the outside of all walls. We include: interior fireplaces and every
location in which the floor joists project from the foundation. We do not
include: window boxes where the floor joists do not project from the
foundation; 2-story entries; exterior fireplaces; garage; decks; patios;
porches; unfinished storage areas; basements or any other unfinished
areas.
CC
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1
0
8
4
9
2
Re
v
i
s
e
d
:
4
-
9
-
2
1
DESIGN LOADS:
* Floor: 40 psf. live Roof: 30 psf. live Ceiling: 10 psf. live
15 psf. dead 10 psf. dead 10 psf. dead
* Soil bearing Capacity - 2000 PSF
* Live loads, dead loads, wind loads, snow loads, lateral loads, seismic
zoning and any specialty loading conditions will need to be confirmed
before construction and adjustments to plans made accordingly. See
your local building officials for verification of your specific load data,
zoning restrictions and site conditions.
CONCRETE AND FOUNDATIONS:
* All foundation walls and slabs on grade shall be 3000 PSI (28-day
compressive strength concrete), unless noted otherwise.
* All interior slabs on grade shall bear on 4" compacted granular fill with
6 mil. polyethylene vapor barrier underneath.
* Provide proper expansion and control joints as per local requirements.
* All 36" x 36" x 18" concrete pads to have (3) #5 rods each way.
* All 48" x 48" x 18" concrete pads to have (4) #5 rods each way.
* Foundation walls are not to be backfilled until properly braced.
* Verify depth of frost footings with your local codes.
* Provide termite protection as required by HUD minimum property
standards.
* Foundation bolts must be anchored to sill plate with 1/2" bolts
embedded 15" in concrete walls.
REBAR & BOLT SCHEDULE:
BAR SIZE AND SPACING VERTICAL HORIZONTAL
8" Wall thickness #5 @ 16" o.c. #5 @ 16" o.c.
10" Wall thickness (w-brick) #5 @ 12" o.c. #5 @ 16" o.c.
EXTERIOR FILL BOLT SPACING
0" to 3'-6" 72" o.c.
3'-7" to 6'-0" 48" o.c.
6'-1" to 7'-0" 32" o.c.
Over 7'-0" Additional engineering may be required
STEEL:
* All structural steel for beams and plates shall comply with ASTM
specification A-36.
* All structural steel for steel columns shall comply with ASTM
specification A-53 Grade B or A-501.
* All reinforcing steel for concrete shall comply with ASTM specification
A-615 Grade 60.
* Provide steel shimns in all beam pockets.
* Steel columns are to be 3" I.D. (inside diameter) unless noted
otherwise.
FRAMING MEMBERS:
* Unless noted otherwise, all framing lumber shall have the following
characteristics:
Fb = 1,000 psi Fv = 75 psi E = 1,400,000 psi
* Contractor to confirm the size, spacing and stress characteristics of all
framing and structural members to meet your local code requirements.
* Hole sizes and locations in GluLam or Laminated Veneered Lumber
members are to be confirmed by a professional engineer.
* Any structural or framing members not indicated on the plan are to be
sized by contractor.
* Double floor joists under all partition walls, unless noted otherwise.
* All subflooring is assumed to be 3/4" thick.-Glued&Nailed
* All exterior walls are dimensioned to outside of 1/2" sheathing.
* All exterior walls are 4" (3 1/2" stud plus 1/2" sheathing), All interior
walls are 3 1/2" unless otherwise shown.
* Calculated dimensions take precedence over scaled dimensions.
* All walls are 9'-1 1/8" high unless otherwise noted or implied.
* All angled walls on floor plans are at 45 degree angle, unless otherwise
noted.
FRONT ELEVATION
SCALE: 1/4" = 1'-0"
MAIN FLOOR !
SECOND FLOOR !
SIDING
12
4
12
8
cultured
stone
cultured
stone
SIDING
12
4
12
8
cultured
stone
SIDING
MAIN FLOOR !
SECOND FLOOR !
8'
-
1
1
/
8
"
8'
-
1
1
/
8
"
198
Plan No.
Sheet No.
2
WWW.DESIGNBASICS.COM
Omaha, Nebraska
1-800-947-7526
29079
Copyright Plan Pros Inc.
The purchaser of these
plans is given a limited
license to reproduce
these plans for con-
struction purposes only
and further distribiution
is strictly prohibited.
Plan Pros Inc. is a pro-
fessional residential
design firm located in
Omaha, Nebraska.
1-800-947-7526.
Because site conditions
may vary, Plan Pros Inc.
cannot warrant the
suitability of these plans
for use on your specific
site. Construction from
these plans should not
be undertaken without
the assistance of a
construction professional.
C 2003
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9
2
FRONT ELEVATION
SCALE: 1/4" = 1'-0"
MAIN FLOOR !
SECOND FLOOR !
SIDING
12
4
12
8
cultured
stone
cultured
stone
SIDING
12
4
12
8
cultured
stone
SIDING
MAIN FLOOR !
SECOND FLOOR !
8'
-
1
1
/
8
"
8'
-
1
1
/
8
"
RIGHT SIDE ELEVATION
SCALE: 1/8" = 1'-0"
SIDING
SHINGLES
SECOND FLOOR !
MAIN FLOOR !
12
6
12
6
REAR ELEVATIONREAR ELEVATION
SCALE: 1/8" = 1'-0"
SIDING
SHINGLES
SECOND FLOOR !
MAIN FLOOR !
LEFT SIDE ELEVATION
SCALE: 1/8" = 1'-0"
SIDING
SHINGLES
SECOND FLOOR !
MAIN FLOOR !
12
6
12
6
199
Plan No.
Sheet No.
3
WWW.DESIGNBASICS.COM
Omaha, Nebraska
1-800-947-7526
29079
Copyright Plan Pros Inc.
The purchaser of these
plans is given a limited
license to reproduce
these plans for con-
struction purposes only
and further distribiution
is strictly prohibited.
Plan Pros Inc. is a pro-
fessional residential
design firm located in
Omaha, Nebraska.
1-800-947-7526.
Because site conditions
may vary, Plan Pros Inc.
cannot warrant the
suitability of these plans
for use on your specific
site. Construction from
these plans should not
be undertaken without
the assistance of a
construction professional.
C 2003
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ROOF PLAN
SCALE: 1/8" = 1'-0"
6/12
6/12
6/12
6/12
6/12
4/12
4/12
8/12
8/12
ridge vent
ri
d
g
e
v
e
n
t
ri
d
g
e
v
e
n
t
6/12
3/12
6/12
6/12
4/12
4/12
8/12
NOTE: EAVE VENTS
ALL AROUND
ridge vent
ri
d
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e
v
e
n
t
NOTE: EAVE VENTS
ALL AROUND
WALL SECTION
SCALE: 3/8" = 1'-0"
3
DETAIL SHALL BE PERMITTED TO CONSTRUCT
SEPARATION BETWEEN EACH TOWNHOUSE
INCLUDING ATTACHED GARAGES
FIRE CAULK ALL PENETRATIONS THROUGH
SEPARATION WALL
(3)2X4 PRESSURE TREATED
SILL PLATE
ANCHOR BOLTS
10" THICK FOUND. WALL
(2)LAYERS 5/8 " TYPE "X"GYPSUM WALL
BOARD, OR EQUIVALENT SHALL BE
INSTALLED TO COVER ENTIRE WALL-NO
GAPS AT TOP OR BOTTOM.JOINTS MUST
BE TIGHT FITTING.PROVIDE A 1" AIR GAP
BETWEEN GYPSUM WALL BOARD FACES
2X4 BOTTOM PLATE
1" AIR GAP BETWEEN GYPSUM
WALL BOARD FACES
2X4 STUDS @ 16" OC
STAGGERED
2X4 WOOD FRAMING WITH 3 1/2 "
THERMAFIBER SOUND ATTENUATION
BATT INSULATION.PROVIDE REGULAR
REINFORCEMENT TO SUPPORT
INSULATION & PREVENT SAGGING.
METHOD OF SUPPORT AT
CONTRACTOR'S DISCRETION
5/8 " TYPE "X"
GYP. WALL BOARD
9 1/4 "
(2)2X4 TOP PLATE
(2)LAYERS 5/8 " TYPE "X"GYPSUM WALL
BOARD, OR EQUIVALENT SHALL BE
INSTALLED TO COVER ENTIRE WALL-NO
GAPS AT TOP OR BOTTOM.JOINTS MUST
BE TIGHT FITTING.PROVIDE A 1" AIR GAP
BETWEEN GYPSUM WALL BOARD FACES
MECHANICAL, ELECTRICAL
& PLUMBING ALLOWED IN 2X4
FRAMING CAVITY BUT SHALL
NOT DISTURB CENTER (2) LAYERS
OF GYPSUM WALL BOARD
3/4 " OSB SUBFLOOR
CAN BE CONTINUOUS
UNDER SEPARATION WALL
FLOOR
SYSTEM
4'-0"MIN
INSTALL GYPSUM WALL
BOARD TIGHT TO ROOF DECK
5/8 " TYPE "X" GYPSUM WALL
BOARD OR EQUIVALENT SHALL
BE INSTALLED WITH TIGHT FITTING
JOINTS OVER GABLE TRUSS
5/8 " GYPSUM WALL BOARD OR FIRE
RETARDANT TREATED SHEATHING
INSTALLED MINIMUM 4'-0"
r-13 batts
@ rim bolts according to
local governing
codes. see schedule
on cover page
grade varies
weatherproof
below grade
8"x16" cont.
conc. ftg.
(2)#4 rebar
2x8 sill
1/2"x8" sill
sealer
4" conc. floor
drain tile &
gravel fill
BASEMENT
MAIN FLOOR
POURED CONC.
FOUNDATION
SECOND
FLOOR
2X4 WALLS
@ 16" OC.
POLY-VAPOR
BARRIER
R-13 BATTS
r-13 batts
@ rim
1/2"
drywall
2X4 WALLS
@ 16" OC.
POLY-VAPOR
BARRIER
R-13 BATTS
1/2" roof sheathing
corrugated baffles
flashing
gutter
fascia
2x6 sub-fascia
2" CONT. eave vent
1/2"
drywall
12
6
soffit
siding
SHINGLES
WALL SECTION
SCALE: 3/8" = 1'-0"
3
REBAR & anchor
W-T&G FLOOR- G&N.
1/2" SHEATHING
roof felt
8'-0" HIGH
2x10 fj's @ 16" OC.
W-T&G FLOOR- G&N.
2x10 fj's @ 16" OC.
R-38 BLOWN
INSULATION
PER CODE
trusses per manuf.
stair section
SCALE: 3/8" = 1'-0"
1
7
3
/
8
"
R
I
S
E
R
S
1 1/4 " NOSING
10" TREADS
BASEMENT
MAIN FLOOR
4" conc. floor
note: 6'-8" high min.
clearance for
headroom @ stairs
note: provide handrail
@ stairs as per
local codes.
SECOND
FLOOR
10" treads
1 1/4 " nosing
7
5
/
8
"
r
i
s
e
r
s
W-T&G FLOOR- G&N.
2x10 fj's @ 16" OC.
W-T&G FLOOR- G&N.
2x10 fj's @ 16" OC.
(4)-2x4 MIN.
(2)-4200 POUND CAPACITY ANCHORS
(SIMPSON HDU5, HTT5 OR EQUAL) EACH
END
STRAP EACH END - SEE TABLE
HEADER
7/16" CDX PLYWOOD OR OSB (BOTH SIDES)
ALL EDGES NAILED WITH 8d NAILS AT 3" O.C. TO
EACH FRAMING STUD THROUGHOUT PORTAL
1'
-
0
"
M
I
N
.
8'
-
8
"
M
A
X
.
4'-0"
4'
-
0
"
NAIL ENTIRE CORNER ZONE AT
SPECIFIED EDGE SPACING BOTH
WAYS
4'
-
0
"
NAIL CENTER ZONE AT SPECIFIED
SPACING BOTH WAYS
SEE PLAN
2'-0"2'-0"
NAIL ENTIRE CORNER ZONE AT 3"
CTRS BOTH WAYS
STUD SIZE PONY WALL HEIGHT WALL HEIGHT OPENING SIZE STRAP CAPACITY
2X4
2 FEET 10 FEET 9 FEET
18 FEET
12 FEET 9 FEET
18 FEET
4 FEET 12 FEET 9 FEET
18 FEET
2 FEET 12 FEET 9 FEET
18 FEET
4 FEET 12 FEET 9 FEET
18 FEET
2X6
1000 LBS
2400 LBS
1200 LBS
3850 LBS
2350 LBS
DESIGN REQ'D
1000 LBS
2450 LBS
1500 LBS
3675 LBS
16"
m
i
n
.
200
Plan No.
Sheet No.
4
WWW.DESIGNBASICS.COM
Omaha, Nebraska
1-800-947-7526
29079
Copyright Plan Pros Inc.
The purchaser of these
plans is given a limited
license to reproduce
these plans for con-
struction purposes only
and further distribiution
is strictly prohibited.
Plan Pros Inc. is a pro-
fessional residential
design firm located in
Omaha, Nebraska.
1-800-947-7526.
Because site conditions
may vary, Plan Pros Inc.
cannot warrant the
suitability of these plans
for use on your specific
site. Construction from
these plans should not
be undertaken without
the assistance of a
construction professional.
C 2003
BE
T
T
E
R
L
I
V
I
N
G
CC
-
1
0
8
4
9
2
FOUNDATION PLAN
SCALE: 1/4" = 1'-0"
26'-8"
17'-4"2'-8"6'-8"
26'-8"
21'-0"5'-8"
44
'
-
8
"
24
'
-
4
"
8'
-
0
"
12
'
-
4
"
20
'
-
4
"
24
'
-
4
"
14
'
-
6
3
/
4
"
9'
-
9
1
/
4
"
8'-5 3/4 "6'-5"
BASEMENT
4" CONC. FLOOR
W10X22
UNEXCAVATED
UNEXCAVATED
W-
T
&
G
F
L
0
0
R
.
-
G
&
N
2x
1
0
f
j
'
s
@
1
6
"
O
.
C
.
W-
T
&
G
F
L
0
0
R
.
-
G
&
N
2x
1
0
f
j
'
s
@
1
6
"
O
.
C
.
24" cantilever
concealed
8"X16" CONT.
CONC. FTG.
8'-0" high
poured conc.
foundation
26'-8"
17'-4"2'-8"6'-8"
26'-8"
21'-0"5'-8"
44
'
-
8
"
24
'
-
4
"
8'
-
0
"
12
'
-
4
"
10'-8 1/4 "8'-5 3/4 "6'-5"
BASEMENT
4" CONC. FLOOR
BSMT.
WINDOW
up 14
RISERS
W10X22
48"X48"X18"
CONC. PAD
3"% STEEL
POLE
2X4 LOAD BEARING
WALL W-8"X16" CONT.
CONC. FOOTING
UNEXCAVATED
UNEXCAVATED
SUMP
PUMP
PIT
W-
T
&
G
F
L
0
0
R
.
-
G
&
N
2x
1
0
f
j
'
s
@
1
6
"
O
.
C
.
W-
T
&
G
F
L
0
0
R
.
-
G
&
N
2x
1
0
f
j
'
s
@
1
6
"
O
.
C
.
24" cantilever
concealed
8"X16" CONT.
CONC. FTG.
8'-0" high
poured conc.
foundation
BSMT.
WINDOW
48"X48"X18"
CONC. PAD
3"% STEEL
POLE
2X4 LOAD BEARING
WALL W-8"X16" CONT.
CONC. FOOTING
SUMP
PUMP
PIT
2 1 3/4 "X 9 1/4 "
L.V.L.
2 1 3/4 "X 9 1/4 "
L.V.L.
RISERS
up 14
10"10'-8 1/4 "
53'-4"
10"
53'-4"
optional
4040 slider
optional
4040 slider
201
Plan No.
Sheet No.
WWW.DESIGNBASICS.COM
Omaha, Nebraska
1-800-947-7526
29079
Copyright Plan Pros Inc.
The purchaser of these
plans is given a limited
license to reproduce
these plans for con-
struction purposes only
and further distribiution
is strictly prohibited.
Plan Pros Inc. is a pro-
fessional residential
design firm located in
Omaha, Nebraska.
1-800-947-7526.
Because site conditions
may vary, Plan Pros Inc.
cannot warrant the
suitability of these plans
for use on your specific
site. Construction from
these plans should not
be undertaken without
the assistance of a
construction professional.
C 2003
BE
T
T
E
R
L
I
V
I
N
G
4A
CC
-
1
0
8
4
9
2
FOUNDATION PLAN
SCALE: 1/4" = 1'-0"
26'-8"
21'-0"5'-8"
46
'
-
8
"
UNEXCAVATED
26'-8"
21'-0"5'-8"
46
'
-
8
"
48"X48"X18"
CONC. PAD
53'-4"
53'-4"
2'
-
0
"
24
'
-
4
"
8'
-
0
"
12
'
-
4
"
11'-4"15'-4"11'-4"15'-4"
2'
-
0
"
24
'
-
4
"
8'
-
0
"
12
'
-
4
"
16
'
-
6
3
/
4
"
3'
-
7
1
/
2
"
6'
-
1
3
/
4
"
11'-1 1/4 "15'-6 3/4 "
UNEXCAVATED
48"X48"X18"
CONC. PAD
16
'
-
6
3
/
4
"
3'
-
7
1
/
2
"
6'
-
1
3
/
4
"
11'-1 1/4 "15'-6 3/4 "
12"X16" FROST
PROTECTED
SHALLOW FOUNDATION
12"X16" FROST
PROTECTED
SHALLOW FOUNDATION
202
note: all MAIN FLOOR WALLS
ARE 9'-1 1/8 " HIGH UNLESS
NOTED OTHERWISE
note: all exterior walls
are 4"(3 1/2 " stud + 1/2 "
SHEATHING) all
interior walls are
3 1/2 " unless otherwise
shown
note: all angled walls
are @ 45^
Plan No.
Sheet No.
5
WWW.DESIGNBASICS.COM
Omaha, Nebraska
1-800-947-7526
29079
Copyright Plan Pros Inc.
The purchaser of these
plans is given a limited
license to reproduce
these plans for con-
struction purposes only
and further distribiution
is strictly prohibited.
Plan Pros Inc. is a pro-
fessional residential
design firm located in
Omaha, Nebraska.
1-800-947-7526.
Because site conditions
may vary, Plan Pros Inc.
cannot warrant the
suitability of these plans
for use on your specific
site. Construction from
these plans should not
be undertaken without
the assistance of a
construction professional.
C 2003
BE
T
T
E
R
L
I
V
I
N
G
CC
-
1
0
8
4
9
2
SCALE: 1/4"=1'-0"
main floor plan
main FLOOR 672
second FLOOR 778
total 1450
garage 427
26'-8"
21'-0"5'-8"
2'-6"16'-0"2'-6"3'-4"2'-4"
26'-8"
5'-8"5'-8"7'-2"8'-2"
46
'
-
8
"
16
'
-
4
1
/
2
"
7'
-
1
1
1
/
2
"
12
'
-
4
"
8'
-
0
"
24
'
-
4
"
2'
-
0
"
26
'
-
4
"
20
'
-
4
"
4"
5'
-
8
"
3
1
/
2
"
9'
-
8
1
/
2
"
10
'
-
0
"
4"
2'
-
0
1
/
2
"
3
1
/
2
"
3'
-
4
"
3
1
/
2
"
3'
-
4
"
3
1
/
2
"
14
'
-
1
"
4"
4'
-
4
"
vinyl
DINETTE
FAMILY
ROOM
carpet
vinyl
KITCHEN
vinyl
LAUNDRY
tile
BATH #3
GARAGE
4" CONC. FLOOR
SLOPING TOWARDS
GARAGE DOOR
(2)2x12
4" CONCRETE
COVERED
STOOP
0x
8
3
6
8x
8
2
6
op
g
4x
8
2
6
0x 826
0x 866 patio door
DISH.
8x
8
2
6
8x 826
opg
A
DRY.
WASH.
8x
8
2
6
8x 826
0x
8
3
6
bi
-
f
o
l
d
CONCEALED
W 8X31
r
a
n
g
e
/
mi
c
r
o
5046 slider
11'-4"15'-4"
SD/CM
op
t
.
20
4
0
fi
x
e
d
6x6
wood
post
2x
1
0
f
j
'
s
.
@
1
6
"
O
.
C
.
W-
T
&
G
F
L
0
0
R
.
-
G
&
N
(2)2x12
0 0x o h d...16 7
girder truss
tr
u
s
s
e
s
pe
r
m
a
n
u
f
.
CULTURED
STONE
CULTURED
STONE
main FLOOR 672
second FLOOR 768
total 1440
garage 427
26'-8"
21'-0"5'-8"
2'-6"16'-0"2'-6"3'-4"2'-4"
26'-8"
5'-8"5'-8"7'-2"8'-2"
46
'
-
8
"
16
'
-
4
1
/
2
"
7'
-
1
1
1
/
2
"
12
'
-
4
"
8'
-
0
"
24
'
-
4
"
2'
-
0
"
2'
-
0
1
/
2
"
3
1
/
2
"
3'
-
4
"
3
1
/
2
"
3'
-
4
"
3
1
/
2
"
14
'
-
1
"
4"
4'
-
4
"
vinyl
DINETTE
FAMILY
ROOM
carpet
vinyl
KITCHEN
up 14
RISERSRISERS
dn 14
vinyl
LAUNDRY
tile
BATH #3
GARAGE
4" CONC. FLOOR
SLOPING TOWARDS
GARAGE DOOR
2 1 3/4 "X14"
L.V.L.
MA
X
.
B
A
T
T
S
O
V
E
R
UN
H
E
A
T
E
D
A
R
E
A
O
N
L
Y
3
1
3
/
4
"
X
9
1
/
4
"
L.
V
.
L
.
(2)2x12
4" CONCRETE
COVERED
STOOP
0x
8
3
6
8x
8
2
6
op
g
2 1 3/4 "X 9 1/4 "
L.V.L.
4x
8
2
6
0x 826
2 1 3/4 "X 9 1/4 "
L.V.L.
0x 866 patio door
plumbing
chase
DISH.
38" REF.
SPACE 8x
8
2
6
8x 826
opg
A
DR
Y
.
WA
S
H
.
8x
8
2
6
8x 826
0x
8
3
6
bi
-
f
o
l
d
CONCEALED
W 8X31
r
a
n
g
e
/
mi
c
r
o
5046 slider
11'-4"15'-4"
SD/CM
op
t
.
20
4
0
fi
x
e
d
6x6
wood
post
2x
1
0
f
j
'
s
.
@
1
6
"
O
.
C
.
W-
T
&
G
F
L
0
0
R
.
-
G
&
N
2x
1
0
f
j
'
s
.
@
1
6
"
O
.
C
.
W-
T
&
G
F
L
0
0
R
.
-
G
&
N
(2)2x12
2 1 3/4 "X 9 1/4 "
L.V.L.
0 0x o h d...16 7
girder truss
tr
u
s
s
e
s
pe
r
m
a
n
u
f
.
CULTURED
STONE
plumbing
chase
38" REF.
SPACE
2 1 3/4 "X 9 1/4 "
L.V.L.
2 1 3/4 "X 9 1/4 "
L.V.L.
RISERS
up 14 dn 14
RISERS
2 1 3/4 "X 9 1/4 "
L.V.L.
3
1
3
/
4
"
X
9
1
/
4
"
L.
V
.
L
.
2x
1
0
f
j
'
s
.
@
1
6
"
O
.
C
.
W-
T
&
G
F
L
0
0
R
.
-
G
&
N
MA
X
.
B
A
T
T
S
O
V
E
R
UN
H
E
A
T
E
D
A
R
E
A
O
N
L
Y
2 1 3/4 "X14"
L.V.L.
53'-4"
53'-4"
9 1/4 "6'-1"3 1/2 "4'-2 3/8 "2'-8"5'-1"3 1/2 "2'-8"3 1/2 "4'-2 1/2 "6"
2x
1
0
f
j
'
s
.
@
1
6
"
O
.
C
.
W-
T
&
G
F
L
0
0
R
.
-
G
&
N
MA
X
.
B
A
T
T
S
O
V
E
R
UN
H
E
A
T
E
D
A
R
E
A
O
N
L
Y
2x
1
0
f
j
'
s
.
@
1
6
"
O
.
C
.
W-
T
&
G
F
L
0
0
R
.
-
G
&
N
MA
X
.
B
A
T
T
S
O
V
E
R
UN
H
E
A
T
E
D
A
R
E
A
O
N
L
Y
6'-1"3 1/2 "4'-2 3/8 "2'-8"5'-1"3 1/2 "2'-8"3 1/2 "4'-2 1/2 "6"
9 1/4 "
203
Plan No.
Sheet No.
6
WWW.DESIGNBASICS.COM
Omaha, Nebraska
1-800-947-7526
29079
Copyright Plan Pros Inc.
The purchaser of these
plans is given a limited
license to reproduce
these plans for con-
struction purposes only
and further distribiution
is strictly prohibited.
Plan Pros Inc. is a pro-
fessional residential
design firm located in
Omaha, Nebraska.
1-800-947-7526.
Because site conditions
may vary, Plan Pros Inc.
cannot warrant the
suitability of these plans
for use on your specific
site. Construction from
these plans should not
be undertaken without
the assistance of a
construction professional.
C 2003
BE
T
T
E
R
L
I
V
I
N
G
note: all exterior walls
are 4"(3 1/2 " stud + 1/2 "
SHEATHING) all
interior walls are
3 1/2 " unless otherwise
shown
note: all angled walls
are @ 45^
note: all second FLOOR WALLS
ARE 8'-1 1/8 " HIGH UNLESS
NOTED OTHERWISE
CC
-
1
0
8
4
9
2
second floor plan
SCALE: 1/4" = 1'-0"
carpet
MASTER BEDROOM
vinyl
BATH #2
vinyl
BATH #1
carpet
BEDROOM #2
carpet
BEDROOM #3
26'-8"
4 5/8 "5'-0"3 1/2 "5'-3 3/8 "3 1/2 "15'-1"4"
26'-8"
10'-8"10'-4"5'-8"
5'-4"5'-4"5'-2"5'-2"2'-6 3/4 "3'-1 1/4 "
lin.4x 826
6x 826
36
'
-
1
1
1
/
2
"
4'
-
3
"
8'
-
4
1
/
2
"
24
'
-
4
"
4"
14
'
-
1
"
3
1
/
2
"
9'
-
1
1
/
2
"
6"
3'-0"3 1/2 "6'-9"
5'-0"
3'
-
6
"
3
1
/
2
"
3'
-
4
"
3
1
/
2
"
6'
-
8
"
2'-0"
6x 8
1
6 li
n
.
0x 856
bi-fold
0x 846
bi-fold
pl
a
n
t
s
S
S
S
5046 slider
18'-6"8'-2"
4x 826
4x 826
6x 826
6x 826
5046 slider
5046 slider
SD
/
C
M
MAIN LEVEL
BLDG. !
tr
u
s
s
e
s
pe
r
m
a
n
u
f
.
trusses
per manuf.
tr
u
s
s
e
s
pe
r
m
a
n
u
f
.
tr
u
s
s
e
s
pe
r
m
a
n
u
f
.
carpet
MASTER BEDROOM
vinyl
BATH #2
vinyl
BATH #1
carpet
BEDROOM #2
carpet
BEDROOM #3
26'-8"
4 5/8 "5'-0"3 1/2 "5'-3 3/8 "3 1/2 "15'-1"4"
26'-8"
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Plan No.
Sheet No.
7
WWW.DESIGNBASICS.COM
Omaha, Nebraska
1-800-947-7526
29079
Copyright Plan Pros Inc.
The purchaser of these
plans is given a limited
license to reproduce
these plans for con-
struction purposes only
and further distribiution
is strictly prohibited.
Plan Pros Inc. is a pro-
fessional residential
design firm located in
Omaha, Nebraska.
1-800-947-7526.
Because site conditions
may vary, Plan Pros Inc.
cannot warrant the
suitability of these plans
for use on your specific
site. Construction from
these plans should not
be undertaken without
the assistance of a
construction professional.
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ITEM #:51
DATE:05-13-25
DEPT:P&H
SUBJECT:INITIATION OF VOLUNTARY ANNEXATION OF LAND SOUTH OF THE
IOWA STATE RESEARCH PARK ADJACENT TO 4140 S 530TH AVENUE
COUNCIL ACTION FORM
BACKGROUND:
The City has received an annexation petition from the Iowa State University Research Park (ISURP) for
approximately 35 acres of land along University Boulevard/S 530th Avenue, abutting the City's
southern corporate limits. ISURP owns approximately 150 acres of land in total south of the current
Research Park boundary, but desires to only annex a portion of the land at this time. The ISURP intends
to develop the subject property as a corporate agricultural research and development facility. An
annexation plat is included in Attachment A.
The subject property is 36.87 gross acres including right of way and is currently in agricultural
production. A farmstead was previously divided from the subject property in 2012. The farmstead
parcel has frontage on S 530th, but is otherwise surrounded by the subject property. 530th Avenue is
paved as a two-lane road across the frontage of the site.
The ISURP has applied for a 100% voluntary annexation. City Council can accept the petition as
is or consider adding the farmstead parcel to make more uniform boundaries. Under Iowa Code
Section 368, up to 20% of the total land area of a voluntary annexation may be comprised of
nonconsenting properties (referred to as the 80/20 rule). This is allowed by statute to avoid creating
islands or to create more uniform city boundaries. The parcel with the farmstead is 3.17 gross acres, or
9% of the annexation area. Staff believes including this parcel will make a more uniform boundary
with no jurisdictional gap along 530th Avenue. If the farmstead is left out at this time, it would
not be incorporated into the City unless the owner requested annexation or if the ISU controlled
land to the west were to annex, which is not anticipated by ISU.
The first step in the annexation process is for the City Council to accept the application and define the
boundaries desired for annexation. With Council's decision regarding what territory to include in
the annexation, the final territory description will be completed based upon all consenting
applications and incorporation of nonconsenting properties. Once this is accepted, the formal
notification process will begin, which includes a series of notifications to property owners and
governmental entities, and ultimately a public hearing with the City Council for formal approval.
There is a difference in overall timing in this case as a 100% voluntary application vs. an 80/20
annexation. Because the ISURP parcel is just beyond two miles from Kelley it would not require
state approval if it was a 100% voluntary application. However, if the City initiates an 80/20
annexation, the annexation will require state review at the City Development Board. The total
time to complete an 80/20 annexation process with State approval is likely two to three months
longer than a 100% voluntary application.
214
PLAN 2040 CONSISTENCY:
Ames Plan 2040, the City’s comprehensive plan, designates the subject property and adjoining
properties as “Employment” (Emp.) and show them as a future urban growth area for the City.
Three adjacent properties to the south and east are owned by the ISURP are designated as Employment
and total 114 acres. While they are not planned for development at this time, they may be annexed and
developed by the ISURP in the future.
Ames Plan 2040 identifies the purpose of Employment designation as for general industrial areas and
large-scale employment centers that are part of a planned business or the ISU Research Park.
Applicable zoning districts include the RI Research Park Innovation District and GI General Industrial
District.
The site is readily serviceable by City water and sewer. Water and sewer infrastructure exists just to the
north of the subject site and can be extended by the developer to serve the site. The area is within the
Xenia water territory buyout area, which allows for the owner to buy out service territory rights and to
then utilize city water to serve the site.
Staff has had additional discussions with ISURP staff about how to incorporate this site into the
approved ISURP master plan and expected development of the remaining land. The site needs to
account for future transportation planning, regional storm water detention facilities, and looping of
water mains east back to Riverside as originally planned with the third phase of the ISURP.
Along with the property's annexation, it would be appropriate to review infrastructure needs for
the development of the area and prepare a developer agreement. These issues will be addressed
in more detail through future steps of rezoning and other development approvals.
ALTERNATIVES:
1. Initiate an 80/20 annexation of approximately 40 acres including the ISRUP property and
abutting parcel containing a farmstead in order to make more uniform boundaries.
2. Initiate an 100% voluntary annexation of approximately 37 acres including the ISRUP property.
3. Decline to proceed with initiating the ISURP annexation request at this time.
CITY MANAGER'S RECOMMENDED ACTION:
Authorizing an 80/20 annexation would reflect the City's practice to evaluate annexations
comprehensively to anticipate future needs. Although including the farmstead is not essential at this
time, it does make for more uniform boundaries and consistency with City plans. Therefore, it is the
recommendation of the City Manager that the City Council adopt Alternative #1, as described above.
ATTACHMENT(S):
Annexation Plat.pdf
Future Land Use Map
215
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AREA TO BE
ANNEXED
1606193.56 S.F.
36.87 ACRES TOTAL
0.75 ACRES ROAD
36.12 ACRES NET
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SEC. 22-83-24
CORP. LIMITS
CITY OF AMES
OUTLOT
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LOCATION:
PROPRIETOR:
PREPARED BY:
ANNEXATION PLAT
PT. NW1/4, SW1/4 SEC. 22-83-24
STORY COUNTY, IOWA
IOWA STATE UNIVERSITY RESEARCH PARK
R. BRADLEY STUMBO, PLS #17161
STRAND ASSOCIATES, INC.
AMES, IA 50010
515-233-0000
Phone: (515) 233-0000
414 South 17th Street, Suite 107
Strand Associates, Inc.
Ames, Iowa 50010
FAX: (515) 233-0103
JOB#DATE:PAGE OF7238.002 4/15/25 1 1
00 300'600'
Note: This property may lie within two miles
of the Town of Kelley Corporate Limits.
Annexation Description:
The Northwest Quarter of the Southwest Quarter of Section 22, Township 83 North, Range 24
West of the 5th P.M., Story County, Iowa, except Parcel B therein, as shown on the Plat of Survey
filed as Instrument No. 2012-01369, said annexation area being more particularly described as
follows: Beginning at the West Quarter Corner of said Section 22; thence S89°52'29"E, 1322.11
feet to the Northeast Corner of said Northwest Quarter of the Southwest Quarter; thence
S00°35'16"E, 1319.07 feet to the Southeast Corner thereof; thence N89°51'00"W, 1323.14 feet to
the Southwest Corner thereof; thence N00°32'36"W, 727.71 feet along the west line of said
Section 22 to the Southwest Corner of said Parcel B; thence running coincident with the boundary
of said Parcel B N89°27'45"E, 423.59 feet; thence N00°19'13"W, 313.23 feet; thence
N87°19'30"W, 425.48 feet to the Northwest Corner of said Parcel B; thence N00°32'36"W, 253.71
feet to the point of beginning, containing 36.87 acres, which includes 0.75 acres of existing public
right of way.
216
Civic
RN-3
RN-3
Emp
Emp
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Ames Plan 2040 Excerpt - Future Land Use Map
0 0.1 0.20.05
Miles
¯Legend
City Boundaries (Story
County)
Parcels
Subject Property
Airport Protection Area
Future Land Use
Residential Neighborhood 3 - Expansion (RN-3)
Residential Neighborhood 5 - Multi-family (RN-5)
Neighborhood Core - Mixed Use (NC MU)
Employment (Emp)
Open Space
Civic
Story County Urban Reserve
Subject Property
217
ITEM #:52
DATE:05-13-25
DEPT:P&H
SUBJECT:PROPOSED 2025-26 ANNUAL ACTION PLAN PROJECTS FOR COMMUNITY
DEVELOPMENT BLOCK GRANT (CDBG) AND HOME PROGRAMS
PUBLIC FORUMS FOLLOW-UP
COUNCIL ACTION FORM
BACKGROUND:
As part of the City’s approved 2024-29 Five-Year Community Development Block Grant (CDBG) and
HOME Consolidated Plan, the City must submit an Annual Action Plan that outlines the proposed
activities and budget to be implemented in the upcoming year. Action Plan activities should be
consistent with the goals and priorities identified in the Consolidated Plan.
The Consolidated Plan goals address support for creating and sustaining affordable housing for low-
and moderate-income households and for non-low- and moderate-income households, with specified
outcomes related to each goal. The specific goals and outcomes are part of Attachment 1.
PUBLIC INPUT:
Public input was obtained through an in-person event and a survey. On March 13, 2025, City staff
hosted in-person public forums to gather input regarding possible projects for consideration for the
2025-26 CDBG/HOME Annual Action Plan. Five individuals attended the in-person forums. Attendees
included representatives from Central Iowa Regional Housing Authority (CIRHA), Story County
General Assistance, YSS, Story County Community Housing Corporation, and one resident of Ames
(see Attachment II for the input).
The following agenda was presented, and the forum attendees were given the opportunity to participate
in a group discussion regarding the agenda items:
1. Basic overview of the CDBG, HOME, and HOME-ARP Programs
2. Review of the Consolidated Planning Requirements.
3. Overview of the Five-Year Goals and Priorities created for 2024-29
4. Proposed 2025-26 Annual Action Plan Projects
5. Group feedback
6. Tentative Timeline for next steps
The 2025-26 Annual Action Plan PowerPoint presentation is available on the Housing Division’s
website, https://www.cityofames.org/My-Government/Departments/Housing.
Additionally, staff gathered input through a CDBG/HOME survey of approximately 87 interested
CDBG followers. Eleven responses were received (see Attachment III for the results).
As listed in Attachments II and III, the public feedback focused on providing more affordable housing,
assistance to non-profit organizations for shelter rehabilitation, neighborhoods, and programs for low-
income households.
218
DRAFT ANNUAL ACTION PLAN:
The Annual Action Plan can address one or all of the goals and outcomes of the housing and
community development needs identified in the Consolidated Plan. Staff has proposed specific projects
and budget allocations based upon public feedback, HUD guidelines, and HUD staff guidance for
budgeting and programming for the upcoming fiscal year. HUD guidelines outline the following key
steps for establishing programs:
Determine if the proposed activity is included in the list of eligible activities
Determine if the proposed activity meets the City’s Consolidated Plan priority goals for
addressing the needs of low- and moderate-income persons within the community
Determine if the proposed activity can meet one or more National Objectives
Ensure that carrying out the activity will meet HUD’s requirement that 70% of the grantee’s
CDBG expenditure, over a three-year period, will be on activities that benefit low- and moderate-
income households
Meet the performance measurements requirements.
Although the President signed the 2025 Continuing Resolution (CR) on March 13, the 2025
CDBG and HOME funding allocations for entitlement cities have not yet been announced, which
means that the Action Plan cannot be submitted to HUD until the 2025-26 allocations are
announced. Therefore, the 2024-25 CDBG Allocation of $543,122 and HOME Allocation of
$256,483 are being projected. If the new allocation amounts are lower than the 2024-25
allocations, staff will adjust all programs equally. If the allocation amounts are higher, staff will
increase the Public Infrastructure Water System Improvements Program in LMI Census Tract
10 by 70% and the Public Facilities Rehabilitation Program by 30% of the increased amount.
It has been highly encouraged that the staff proceed with determining the 2025-26 Annual Action Plan
Projects to be prepared to meet the federal timelines when announced. Staff believes there is substantial
emphasis at this time on clear and implementable projects that need to align with HUD administrative
guidance. Therefore, staff recommends that the Council approve the use of allowed administration set-
asides and the following 2025-26 Action Plan Projects (see Attachment IV-A, which outlines the
proposed 2025-26 CDBG Projects, and IV-B, which outlines the proposed 2025-26 HOME
Projects).
Continuing 2024-25 projects into the next fiscal year:
Renter Affordability Program—$80,118
Homebuyer Assistance Program—$260,000
Single-Family Housing Rehabilitation Program—$274,000
Public Infrastructure Improvements-Sidewalk Repair Program—$67,748
Disposition of Properties—$15,000
Adding new 2025-26 Projects:
Public Facilities Rehabilitation Program for area non-profit organizations funded through
ASSET-$150,000
Public Infrastructure Water System Improvements Program in LMI Census Tract 10,
specifically, S. Riverside and S. Russell streets- $1,442,284. (Continuation of previous
program with new projects)
The proposed revenue for CDBG for 2025-26 includes the following three sources:
219
1. Revenue of $534,122 based on the current year allocation (Note: HUD has not yet provided the
City with its allocation amount)
2. Program income from the sale of three Habitat home lots in Baker Subdivision ($134,830) along
with the projected sale of five of the eleven market-rate lots in Baker Subdivision (avg. of
$74,955 per lot, totaling $374,775)
3. Projected 2024-25 rollover balance of approximately $1,352.247
This higher than anticipated 2024-25 large rollover balance is due to the City not receiving its
grant agreements from HUD in a timely manner over the past two years, and from the suspension
of projects being implemented from a HUD Environmental Monitoring review back in the spring
of 2024. This has caused the City not to meet the required timely expenditures of funds for the
current 2024-25 program year.
The high rollover balance with the 2025-26 allocation is likely to result in the City receiving a
second untimely expenditure of funds in May 2026 if there is not a significant drawdown of funds
quickly for implementation of projects. Therefore, HUD has encouraged staff to implement
higher-cost projects that will assist in meeting the timeliness test. A second instance of not
meeting the timeliness test could result in a reduction of funds to the City, and is a priority for
staff to avoid.
The recommendation of prioritizing the implementation of the Public Infrastructure Water
System Improvements Program in LMI Census Tract #10 will not only assist with the timely
expenditure of funds but also help to meet the required 70% of funds being spent on LMI Benefit.
For the HOME Program, staff is also recommending continuing the projects from 2024-25:
New Single Family Home Construction—$476,161
Tenant-Based Rental Assistance Program (TBRA)-$200,00)
Close Out of the LIHTC Project- $210,000)
Along with the set-asides for administration and CHDO designation.
No new programs are proposed for HOME. The proposed revenue for HOME for 2025-26 is the
$256,483 allocation based upon last year's allocation and the projected 2024-25 rollover balance
of $990,897.
NEXT STEPS:
Once the City Council provides directions for the proposed 2025-26 Annual Action Plan projects, staff
will proceed with preparing the Annual Action Plan for the 30-day public comment period in
preparation for the announcement of the 2025-26 allocations. The proposed budget presented to the
Council with this report will be adapted to final allocation amounts provided by HUD and included in
the public draft.
In addition to the above information gathered from the City’s processes, the City Council should note
that HUD has made significant changes regarding meeting the President’s directive on reducing federal
programs. As of May 1, the HUD staff has been reduced to approximately 55% of its workforce across
the country. The timing of allocations is unknown but expected within the next two weeks. Staff
believes that with the allocation information, the turnaround on submitting to HUD for approval of the
Action Plan will be at the minimum amount of statutory allowances. Staff anticipates completing
public comments and returning for final approval in July or August.
220
ALTERNATIVES:
1. Approve the proposed draft 2025-26 Annual Action Plan Program Projects and proposed budget
in connection with the City’s Community Development Block Grant and HOME Programs, as
outlined in Attachments IV A-B, and direct staff to begin preparing the plan for the public
comment period once the actual allocations have been announced by HUD. Staff will set a date of
public hearing once a schedule has been determined with the allocations.
2. Approve the proposed draft 2025-26 Annual Action Plan Program Projects and proposed budget
in connection with the City’s Community Development Block Grant and HOME Programs, as
outlined in the Attachments, with modifications.
3. Refer this item back to staff with further directions.
CITY MANAGER'S RECOMMENDED ACTION:
The timeframe for the submittal of the 2025-26 CDBG and HOME Action Plan for the City of Ames is
typically on or before May 17. With the federal allocations not announced at this time, staff needs to
begin the process of soliciting public feedback for proposed projects in the Action Plan projects.
Outlining draft proposed projects while utilizing the 2024-25 allocations amounts for budgeting
projections helps in determining the most needed projects in conjunction with the 2024-29 Consolidated
Plan Goals and Priorities along with City Council priorities.
This action to identify an Action Plan will also allow staff to make adjustments to the amounts,
depending on whether the federal allocations are higher or lower than the current year, Therefore, it is
the recommendation of the City Manager that the City Council adopt Alternative #1, as
described above.
A date of public hearing cannot be set at this time. The latest a hearing could occur is August 12, 2025
for approval of submitting the Plan to HUD by August 16, 2025.
ATTACHMENT(S):
Combined Attachments 1-4.pdf
221
ATTACHMENT 1
2024-29 Strategic Plan Goals and Priorities for
Low and Moderate-Income Persons
1. Utilize and leverage CDBG and HOME Funds through “private, non-profit,
and public” partnerships to create and expand sustainable, affordable
housing for low- and moderate-income households through:
• Increase supply of single-family and/or multi-family housing for ownership in
the Neighborhood Revitalization Strategy Area (NRSA) and citywide;
• Reduce the cost burden for low-income households to access or
maintain rental housing citywide;
• Increase the affordability, quality, density, and availability of owner housing
for homeowners citywide.
2024-29 Strategic Plan Goals and Priorities for
Non-Low and Moderate-Income Persons
1. Utilize and leverage CDBG* and HOME Funds through “private, non-profit,
and public” partnerships to create, sustain, and expand housing for
non-low- and moderate-income households through:
• Integrate affordable and market-rate residential developments;
• Remove blight and deteriorated housing to reuse into new housing;
• Support and address code enforcement of deteriorated housing;
• Remove blight and deteriorated housing in floodplains and other hazardous
areas.
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ATTACHMENT II
March 13, 2025, Public Forum Comments (5 people in
attendance):
1. If funds could be used to supply scholarships to low-income
households to utilize programs and services offered at Furman Aquatic
Center and 60 Forward (see attached comments).
2. If funds could be used for Recovery Housing, Youth and Adult Housing,
such as 703 Burnett & 804 Kellogg.
3. If funds could be used for the Rehabilitation of Shelters.
4. Ames has no mixed units. Need to work with smaller builders to provide
affordable housing.
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1 | P a g e
ATTACHMENT III
Housing Survey
HOUSING NEEDS
Please rank the following questions from 1 (most important) to 5 (least important).
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2 | P a g e
HOUSING NEEDS
Please rank the following questions from 1 (most important) to 5 (least important).
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3 | P a g e
HOUSING NEEDS
Please rank the following questions from 1 (most important) to 5 (least important).
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4 | P a g e
HOUSING NEEDS
Please rank the following questions from 1 (most important) to 5 (least important).
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5 | P a g e
HOUSING NEEDS
Please rank the following questions from 1 (most important) to 5 (least important).
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6 | P a g e
HOUSING NEEDS
Please rank the following questions from 1 (most important) to 5 (least important).
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7 | P a g e
HOUSING NEEDS
Please rank the following questions from 1 (most important) to 5 (least important).
230
8 | P a g e
HOUSING NEEDS
Please rank the following questions from 1 (most important) to 5 (least important).
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9 | P a g e
HOUSING NEEDS
Please rank the following questions from 1 (most important) to 5 (least important).
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10 | P a g e
HOUSING NEEDS
Please rank the following questions from 1 (most important) to 5 (least important).
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11 | P a g e
HOUSING NEEDS
Please rank the following questions from 1 (most important) to 5 (least important).
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12 | P a g e
PUBLIC FACILTIES NEEDS
Please rank the following questions from 1 (most important) to 5 (least important)
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13 | P a g e
PUBLIC FACILTIES NEEDS
Please rank the following questions from 1 (most important) to 5 (least important)
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14 | P a g e
PUBLIC FACILTIES NEEDS
Please rank the following questions from 1 (most important) to 5 (least important)
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15 | P a g e
PUBLIC FACILTIES NEEDS
Please rank the following questions from 1 (most important) to 5 (least important)
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16 | P a g e
PUBLIC FACILTIES NEEDS
Please rank the following questions from 1 (most important) to 5 (least important)
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17 | P a g e
PUBLIC FACILTIES NEEDS
Please rank the following questions from 1 (most important) to 5 (least important)
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18 | P a g e
PUBLIC FACILTIES NEEDS
Please rank the following questions from 1 (most important) to 5 (least important)
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19 | P a g e
PUBLIC FACILTIES NEEDS
Please rank the following questions from 1 (most important) to 5 (least important)
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20 | P a g e
PUBLIC FACILTIES NEEDS
Please rank the following questions from 1 (most important) to 5 (least important)
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21 | P a g e
COMMUNITY SERVICE NEEDS
Please rank the following questions from 1 (most important) to 5 (least important)
244
22 | P a g e
COMMUNITY SERVICE NEEDS
Please rank the following questions from 1 (most important) to 5 (least important)
245
23 | P a g e
COMMUNITY SERVICE NEEDS
Please rank the following questions from 1 (most important) to 5 (least important)
246
24 | P a g e
COMMUNITY SERVICE NEEDS
Please rank the following questions from 1 (most important) to 5 (least important)
247
25 | P a g e
COMMUNITY SERVICE NEEDS
Please rank the following questions from 1 (most important) to 5 (least important)
248
26 | P a g e
COMMUNITY SERVICE NEEDS
Please rank the following questions from 1 (most important) to 5 (least important)
249
27 | P a g e
COMMUNITY SERVICE NEEDS
Please rank the following questions from 1 (most important) to 5 (least important)
250
28 | P a g e
COMMUNITY SERVICE NEEDS
Please rank the following questions from 1 (most important) to 5 (least important)
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29 | P a g e
COMMUNITY SERVICE NEEDS
Please rank the following questions from 1 (most important) to 5 (least important)
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30 | P a g e
COMMUNITY SERVICE NEEDS
Please rank the following questions from 1 (most important) to 5 (least important)
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31 | P a g e
PLEASE RANK THE THREE MAJOR CATEGORIES OF NEEDS
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32 | P a g e
PLEASE RANK THE THREE MAJOR CATEGORIES OF NEEDS
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33 | P a g e
PLEASE RANK THE THREE MAJOR CATEGORIES OF NEEDS
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34 | P a g e
OBSTACLES TO AFFORDABLE HOUSING
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35 | P a g e
OBSTACLES TO AFFORDABLE HOUSING
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36 | P a g e
OBSTACLES TO AFFORDABLE HOUSING
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37 | P a g e
OBSTACLES TO AFFORDABLE HOUSING
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38 | P a g e
OBSTACLES TO AFFORDABLE HOUSING
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39 | P a g e
OBSTACLES TO AFFORDABLE HOUSING
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40 | P a g e
OBSTACLES TO AFFORDABLE HOUSING
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41 | P a g e
OBSTACLES TO AFFORDABLE HOUSING
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42 | P a g e
OBSTACLES TO AFFORDABLE HOUSING
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43 | P a g e
OBSTACLES TO AFFORDABLE HOUSING
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44 | P a g e
DEMOGRAPHICS
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45 | P a g e
DEMOGRAPHICS
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DEMOGRAPHICS
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DEMOGRAPHICS
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DEMOGRAPHICS
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DEMOGRAPHICS
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DEMOGRAPHICS
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51 | P a g e
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2025-26 CDBG
Budget Allocation
2025-26 Proposed Anticipated Budget
(106,824)$ (15,170)$ -$ (121,994)$
80,118$ -$ -$ 80,118$
100,000$ 10,000$ 150,000$ 260,000$
100,000$ 24,000$ 150,000$ 274,000$
47,180$ 20,568$ -$ 67,748$
100,000$ 50,000$ -$ 150,000$
-$ 405,037$ 1,037,247$ 1,442,284$
-$ -$ 15,000$ 15,000$
534,122$ (106,824)$ 427,298$
150,000$ (15,170)$ 134,830$
374,775$ -$ 374,775$
1,843,699$ -$ 1,843,699$
*Anticipate Selling 4 of 11 Market Rate Lots During July - October 2025
(491,452)$ -$ (491,452)$
ATTACHMENT IV-A
PROPOSED 2025-26 Action Plan Expenditure Budget:
2025-2026 Proposed CDBG Projects
2025-26 Anticipated Program Income (Sale of Three Habitat Houses)
PROPOSED 2025-26 Action Plan Revenue Budget:
2025-26 CDBG Allocation (based on 2024-25 Allocation)
2025-26 Anticipated Program Income (Sale of Five Market Rate Lots, Avg Sale Price $74,955)*
2024-25 Estimated Remaining Expenses
2024-25 Remaining Total Balance (As of 04/15/25)
Less: CDBG Administration (20% Cap)
Renter Affordability Program (15% Cap)
Homebuyer Assistance Program
Disposition of Properties (1107 Grand, 621 Grand, 1514 Duff, Baker Subdivision)
Public Infrastructure Improvements - Sidewalk Repair Programs
Public Facilities Rehabilitation Program (Non-Profits)
Single-Family Housing Rehabilitation Program
Public Infrastructure Improvements (Water System Improvements - S. Riverside & S. Russell)
275
2025-26 HOME
Budget Allocation
2025-26 HOME Anticipated
Budget Rollover
Proposed HOME Program
Budget Totals
(25,648)$ (149,536)$ (175,184)$
(38,472)$ (147,563)$ (186,035)$
192,363$ 283,798$ 476,161$
-$ 200,000$ 200,000$
-$ 210,000$ 210,000$
256,483$ (64,120)$ 192,363$
996,897$ (331,479)$ 665,418$ 2024-25 Remaining Total Balance (As of 04/15/25)
Tenant-Based Rental Assistance (TBRA)
Less: CHDO (15%)
Less: HOME Administration (10% Cap)
New Single Family Home Construction
PROPOSED 2025-26 Action Plan Revenue Budget:
2024-25 Estimated Remaining Expenses
(6,000)$ -$ (6,000)$
Total Anticipated 2025-26 Allocation Balance
2025-26 Anticipated Rollover Balance
ATTACHMENT IV-B
PROPOSED 2025-26 Action Plan Expenditure Budget:
2025-2026 Proposed HOME Projects
276
ITEM #:53
DATE:05-13-25
DEPT:P&H
SUBJECT:AMENDMENT TO ZONING ORDINANCE MODIFYING BILLBOARD
STANDARDS AND CREATING NEW DIGITAL DISPLAY STANDARDS
COUNCIL ACTION FORM
BACKGROUND:
City Council held a public hearing on April 22 to consider approval on first reading of a draft zoning
text amendment ordinance to modify the City's Billboard standards. The original report and
background is available at this link. At the hearing the City Council received input from a representative
of Lamar Advertising and the general public regarding the proposed new digital billboard standards and
the level of lighting allowed with the new proposal.
Ultimately, City Council continued the hearing to May 13 to allow for staff to reach out for
expert information regarding wildlife impacts related to billboard lighting and for staff to review
the proposed standards related to the nighttime Nits level (lighting intensity) limitation.
After conferring with the Lamar representative it was determined that lowering the maximum
Nits level at nighttime from the proposed 250 Nits to 160 Nits was acceptable. Lamar also stated
they use louvers with the LEDs to manage some of the concern about uplighting potential. Staff has
revised the draft ordinance to include the lower nighttime Nits value of 160.
Staff consulted with Dr. Jim Pease, who echoed similar comments about general light pollution and
potential impacts to wildlife and bird migration as that heard at the hearing. He also indicated he
provided a response to the Council directly.
Staff also looked at an evaluation of potential significant impacts from environmental studies completed
for San Jose, California related to migratory birds and did not find a conclusive determination specific
to billboards in urban areas that correlated to digital billboards and impacts on migratory birds due to
the height and context of the surroundings. At this time staff is not proposing any additional specific
changes to the zoning text amendment to address wildlife compatibility.
The draft ordinance has also been updated to clarify the digital display language related to the
removal of nonconforming billboards in order to secure approval of a new digital display. The
same standards of removing at least two structures for each new structure and 400 square feet of
message area for each new digital message area still apply. Staff also proposes to remove the
allowance for Digital Displays along I-35. Although regular billboards are allowed along Highway 30
and I-35, only Highway 30 frontage allows for larger signs. In the spirit of the current limitations, staff
proposes to restrict digital displays along I-35.
An updated draft text amendment is attached.
ALTERNATIVES:
1. Approve the attached ordinance on first reading.
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2. Modify the proposed ordinance and approve on first reading.
3. Refer this item back to staff for more information regarding wildlife or other issues and take no
action to approve the ordinance at this time.
4. Deny the text amendment.
CITY MANAGER'S RECOMMENDED ACTION:
The proposed change will allow for a new type of billboard within Ames in limited locations along
Highway 30. The proposed standards will allow for billboards very similar to the two high
profile billboards in Des Moines near the northeast mixmaster of the I-80/I-235/I-35 interchange
(one is on the east side of I-235 and the other is on the south side of I-35).
The proposed standards address concerns about nuisance factors of lighting with automatic
lighting controls and potential proliferation of billboard with the removal requirements and
spacing standards. Therefore, it is the recommendation of the City Manager to approve Alternative #1,
as described above.
ATTACHMENT(S):
Billboard Zoning Map.pdf
DRAFT ordinance for billboards and digital displays.pdf
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Ü Zoning Map with Billboard Site Options
Curren t allowed Billboard L oca tion s
New Allowed Location for Digital Billboa rd and regualr bilboards
279
ORDINANCE NO.
AN ORDINANCE TO AMEND THE MUNICIPAL CODE OF THE
CITY OF AMES, IOWA, BY AMENDING SECTION 29.201(28),
REPEALING SECTION 29.409 AND ENACTING A NEW
SECTION 29.1319 THEREOF, FOR THE PURPOSE OF
ESTABLISHING REQUIREMENTS FOR OUTDOOR
ADVERTISING DISPLAYS AND BILLBOARDS, REPEALING
ANY AND ALL ORDINANCES OR PARTS OF ORDINANCES IN
CONFLICT TO THE EXTENT OF SUCH CONFLICT AND
ESTABLISHING AN EFFECTIVE DATE.
BE IT ENACTED, by the City Council for the City of Ames, Iowa, that:
Section One. The Municipal Code of the City of Ames, Iowa shall be and the same is hereby
amended by amending Section 29.201(28), repealing Section 29.409, and enacting a new Section 29.1319
as follows:
“Sec. 29.201. DEFINITIONS.
Except as otherwise defined in this Ordinance or unless the context may otherwise require, the
following words are defined for the purpose of this Ordinance as follows:
…
(28) Billboard means a fabricated surface or devise located outdoors that is used or intended to
be used in the business of displaying messages in exchange for a rental payment fee.
Billboards and Outdoor Advertising Displays mean a fabricated surface or device,
including support structure, located outdoors that is used or intended to be used in the business of displaying
messages for services, activities, goods, or other information that is not related to activities located on the
site of the display.
…
Sec. 29.412. BILLBOARDS. (REPEALED)
(1) Locations Limited.
(a) Billboards are permitted in only the following Zones: Highway-Oriented
Commercial (HOC), General Industrial (IGI), Planned Industrial (IP), and Agricultural (A).
(b) Location of a Billboard within 600 feet of the boundary of a Zone in which
Billboards are not permitted is prohibited.
(c) Billboards are prohibited within 250 feet of any part of any roadway interchange
with either Interstate Highway 35 or U.S. Highway 30.
(d) No Billboard shall be located nearer than 600 feet to any other Billboard.
(2) Message Area. The area of either side of a Billboard that displays a message shall not
exceed 200 square feet, and, a Billboard shall not have more than two sides for the display of messages.
However, the area of a message display side may be as much as 300 square feet if the Billboard is located
in a corridor lying 300 feet on either side of the right-of-way of U.S. Highway 30.
(3) Monopole Required. All Billboards shall be erected on a single steel monopole.
(4) Landscaping. Landscaping that enhances the site of the Billboard, and the area
surrounding the Billboard, shall be established, and maintained at the base of each Billboard by the party
in control of the Billboard, except for Billboards located in the Agricultural (A) Zone.
(5) Height Limit. A Billboard shall not exceed 50 feet from the base of the monopole to the
top of the Billboard's highest part.
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(6) Setback Required. A Billboard shall not be located nearer to any point in the boundary
of the lot on which the Billboard is located than the number of feet in the vertical dimension of the Billboard
determined as stated in subsection E above.
(7) Lighting Restricted. A Billboard shall not be illuminated between the hours of 10:00 p.m.
and 6:00 a.m. by lights directed upwards. Illumination by lights directed downward is not subject to a time
limit.
(8) One Per Lot. More than one Billboard on a single lot is prohibited.
(9) Billboards shall be subject to the provisions of Municipal Code Chapters 5 and 7 (Building
Code and Electrical Regulations, respectively), and other applicable provisions of this Ordinance. When
there is a conflict between a provision of said regulations and a provision of this Section, the more restrictive
provision shall control.
(Ord. No. 4516, 01-09-24)
…
Sec. 29.1319. Billboards and Outdoor Advertising Displays.
(1) Locations Limited.
(a) Billboards are permitted only within the following Zones: Highway-Oriented
Commercial (HOC), General Industrial (GI), Planned Industrial (PI), and Agricultural (A). Billboards are
considered a second principal use of a property and may be established consistent with this ordinance
regardless of any other principal uses of the property. Billboards require approval of a Site Development
Plan or Zoning Permit as establishing a use on the site.
(b) Location of a Billboard within 600 feet of the boundary of a Zone in which Billboards
are not permitted is prohibited, excluding S-GA. Billboards on state designated Scenic Byways of the
Lincoln Highway and Jefferson Highway are prohibited.
(c) Billboards are prohibited within 250 feet of any part of any roadway interchange with
either Interstate Highway 35 or U.S. Highway 30 as defined by Iowa DOT.
(d) No Billboard shall be located nearer than 600 feet to any other Billboard.
(2) Message Area. The area of either side of a Billboard that displays a message shall not exceed
200 square feet, and, a Billboard shall not have more than two sides for the display of messages. However,
the area of a message display side may be as much as 300 square feet if the Billboard is located in a corridor
lying 300 feet on either side of the right-of-way of U.S. Highway 30. Digital Displays approved per
subsection 10 below are not subject to this subsection.
(3) Monopole Required. All Billboards shall be erected on a single steel monopole.
(4) Landscaping. Landscaping that enhances the site of the Billboard, and the area surrounding the
Billboard, shall be established, and maintained at the base of each Billboard by the party in control of the
Billboard, except for Billboards located in the Agricultural (A) Zone. The construction of a Billboard does
not require site, yard, or parking lot landscaping that would otherwise apply to development of a site.
Construction of a Billboard does not reduce or remove any required landscaping requirements for a property
related to the site, parking, or yard requirements for any other use of the site or improvements to the site.
(5) Height Limit. A Billboard shall not exceed 50 feet from the base of the monopole to the top of
the Billboard's highest part.
(6) Setback Required. All parts of the Billboard shall meet the principal building setbacks of the
underlying zone, except in no case shall the setback be less than 20 feet.
(7) Lighting Restricted. A Billboard shall not be illuminated between the hours of 10:00 p.m. and
6:00 a.m., except by external lights directed downward is not subject to a time limit. Digital Displays
approved per Section 10 are not subject to this section.
(8) One Per Lot. More than one Billboard on a single lot is prohibited.
(9) Other Requirements. Billboards shall be subject to the provisions of Municipal Code Chapters
5 and 7 (Building Code and Electrical Regulations, respectively), and other applicable provisions of this
Ordinance. When there is a conflict between a provision of said regulations and a provision of this Section,
the more restrictive provision shall control.
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(10) Digital Displays. Digital Displays, also known as electronic message centers, are Billboards
with programable displays and internal illumination of the message area by LEDs.
Digital Displays are only permitted along a U.S. Highway 30 for a property zoned HOC, GI or PI that abuts
such a Highway and is subject to the other standards for Billboards. No existing Billboard may be converted
to a Digital Display.
(a) Removal of nonconforming billboards required.
(i) At a minimum, removal of two billboard support structures and associated sign
faces located at nonconforming locations of Section 1(a) or (b) is required for erection of a Digital Display
support structure.
(ii) At a minimum, at least 400 square feet of message area must be removed for each
Digital Display message area, this may require removal of more than two support structures and sign face
area to achieve the minimum standards. No partial credits for removal of structures or sign area may be
retained or applied to a future approval of a Digital Display. For example, if two support structures with
two sign faces each have a combined total 1000 square feet of sign area are removed it will allow for
construction of one Digital Display support structure and two new digital sign faces on that structure, but
there is no carryover of the sign area removed in excess of the 800 square foot minimum area requirement.
(iii) Credit for removal of nonconforming billboards requires removal of the Billboard
that was subject to a lease to an advertising company that applies for a digital display, must be removed
within the prior six months of applying for a new Digital Display, and there has been no approval for
moving or replacing said Billboard within 1000 feet of prior location. Alternatively, Digital Display
approval maybe be conditioned upon removal of identified Billboards prior to issuance of permit for the
erection of a new support structure. The Planning Director may grant up to one six-month extension for
removal.
(b)Newly constructed Digital Display Billboards may be authorized by the Planning and
Housing Director through approval of a Minor Site Development Plan subject to
conformance with all standards of this Ordinance, excepting subsection 7 of this Section,
and the following criteria:
(ii) The size of a display shall not exceed 672 square feet, and each Billboard shall
have no more than two displays (one for each direction).
(iii) Separation of 1,000 feet from another Billboard of any type.
(iv) Digital Displays shall not be animated or create the appearance of animation for
each advertising segment or “flip” of the message to another message. Message displays shall be for a
minimum of eight seconds and conform to all Department of Transportation requirements for a Billboard.
(v) The Digital Display shall be an LED design operated with automatic lighting
controls and photo sensors to limit illuminance and brightness to compatible levels. Excessive brightness
and illuminance at any time of day is a violation of the Code. Brightness of light emitted shall not exceed
a maximum of 160 NITS as measured at the sign face during evening and nighttime hours from dusk to
dawn when sign is in an all-white condition. Prior to operation of the Digital Display, a report of calibration
of the display to these standards shall be provided to the Planning Director.
(vi) Once approved, the Digital Display is not subject to the outdoor lighting code
standards of Article IV. However, the Digital Display shall be maintained and operated in accordance with
all requirements of this section. Any bonafide complaint to City staff of excessive brightness or
illuminance in relation to area within 1320 linear feet of the display shall require a response by the operator
within 30 days of notice to provide information related to the calibration and maintenance of the Billboard.
Additionally, City staff may require a test of the sign face at an agreed upon time with the operator using
an appropriately calibrated light meter (NIT Gun) to determine compliance with the 160 NIT standard.
(vii) Any application for a Digital Display shall include all information required for a
Site Development Plan and supplemental information requested by the Planning Director.
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(11) Conformance. No Billboard can be modified without conforming to this section, including
conforming with the standards for size, structural support, lighting, and illumination of the message area.
Any Billboard lawfully existing prior to May 1, 2000, that does not comply with the use or design standards
is nonconforming and subject to limitations of Article III for use. However, no increase in intensity of the
nonconforming use or design shall be permitted or specially permitted, that includes a change of message
display area or its illumination.”
Section Two. Violation of the provisions of this ordinance shall constitute a municipal infraction
punishable as set out by law.
Section Three. All ordinances, or parts of ordinances, in conflict herewith are hereby repealed to
the extent of such conflict, if any.
Section Four. This ordinance shall be in full force and effect from and after its passage and
publication as required by law.
Passed this day of , 2025.
______________________________________ _______________________________________
Renee Hall, City Clerk John A. Haila, Mayor
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ITEM #:54
DATE:05-13-25
DEPT:P&H
SUBJECT:PUBLIC HEARING ON ESTABLISHING AN URBAN REVITALIZATION
AREA AND PLAN FOR PROPERTIES LOCATED AT 329 SE 5TH STREET
AND 320 SOUTH DUFF AVENUE
COUNCIL ACTION FORM
BACKGROUND:
City Council reviewed a draft Urban Revitalization Area (URA) at its March 25 City Council
meeting. Council set a date of hearing for May 13 to consider approval of the URA and Plan.
Additionally, Council directed staff to follow up with Furniture Mart representatives regarding
establishment of a pedestrian easement at the northwest corner of the site in coordination with
Target.
Furniture Mart USA has requested Council initiate creation of an Urban Revitalization Area
(URA) for the property located at 329 SE 5th Street to enable Furniture Mart USA to qualify for
partial Commercial Property Tax Abatement. There are two properties designated as the
applicable area for the URA boundary, which include the future Furniture Mart site property at
329 SE 5th Street and the neighboring Target (Dayton Hudson Corporation) property at 320
South Duff Avenue abutting the Furniture Mart site to the west and north. The Target property
provides an access drive to the Furniture Mart site. (See Attachment A- Location Map)
City Council determined that proving a partial property tax abatement incentive for a furniture store
would achieve an economic development to resolve an opportunity gap of lost furniture sales to
establishments outside of Ames, a substantial sales tax leakage category. To provide economic
development incentives, the Council must enact an ordinance to establish an Urban Revitalization Area
and approve by resolution a Plan as prescribed by Iowa Code Chapter 404. Specifically, eligibility
criteria of Section 404.1 (4) allow for a City to designate an area for economic development. Chapter
404 prescribes the requirements of a URA Plan that are summarized herein and included fully within
the attached draft Plan.
The draft Plan includes two properties because under state law an 'Area' must encompass more
than one property. Staff recommends including the neighboring Target property, as it is not
separated by roads and is zoned Highway Oriented Commercial (HOC), as is 329 SE 5th Street.
Based upon other criteria in the Plan for new construction of a furniture store, the URA will
otherwise have no effect on the Target property or its operations.
The URA Plan will have a short duration to encourage the expeditious construction of a furniture
store. The Plan will terminate on April 1, 2027. The Plan includes criteria for Qualifying Real
Estate to be eligible for a five-year partial property Tax Abatement schedule. Eligibility includes:
New Construction of a furniture store building of at least 90,000 square feet. A minimum of
81,000 square feet of the building must be used for the display and sale of new furniture, home
furnishings, and related items. The improvements must be consistent with approved Site Plans,
have a building permit issued by December 31, 2025, and have a certificate of occupancy by
December 31, 2026.
284
The economic incentive is partial property tax abatement schedule of: Year 1- 100% Year 2-
80% Year 3- 60% Year 4- 40% Year 5- 20%.
PEDESTRIAN EASEMENT:
At the March meeting Council discussed options to improve pedestrian access along the west side of the
site, which abuts Target's driveway that extends to SE 5th Street. A full sidewalk improvement was
determined to not be feasible at this time as it would require use of Target's property, which is not a
party to the application. Troy Eichmann of Furniture Mart indicated to Council a willingness to
consider an easement suggested by staff to improve access to a CyRide stop on Target property.
Staff has been in contact with Mr. Eichmann since the last Council meeting and reviewed a schematic
pedestrian crossing for the northeast corner with him. Although the design is likely acceptable to
Furniture Mart, a final easement agreement has not yet been completed. Furniture Mart has
requested staff make contact with Target and continue to work on the concept with them,
preferring to provide an easement if Target consents as well.
Based upon timing, staff indicated that may or may not work and an easement could be drafted
that is conditional if necessary to secure an option now for the sidewalk crossing that could
eventually be coordinated with Target at future date when Target triggers site improvements.
Staff will provide an additional update to Council prior to third reading and approval of the URA.
ALTERNATIVES:
1. Approve on first reading an ordinance designating the URA and approving a resolution for the
URA Plan as proposed.
2. Direct staff to modify the proposed URA Plan and place on a future agenda for approval.
3. Decline to approve the URA and Plan.
CITY MANAGER'S RECOMMENDED ACTION:
Staff has prepared the proposed URA as directed by City Council in March and taken the necessary
notification and publication actions to bring this item to Public Hearing. No changes to the draft have
been made. At the time of writing of the report no public comments have been made to staff about the
proposal.
Council agreed that creation of an Urban Revitalization Area (URA) could be justified to help
incentivize construction of a furniture store in the community to address this sales leakage.
Therefore, it is the recommendation of the City Manager that the City Council adopt Alternative #1, as
described above.
ATTACHMENT(S):
Attachment A- 329 SE 5th Street Location URA Map.pdf
Attachment B- Urban Revitalization Plan 329 SE 5th.pdf
285
HOC
A
S-GA
S DUFF AVE
SE 5TH ST
SE 3RD ST
329 SE 5th Street Urban Revitilization Area´
329 SE 5th St reet Proposed URA (Shaded)
286
URBAN REVITALIZATION PLAN SOUTHEAST 5th STREET
Iowa Code 404 allows for a City to address revitalization needs of the community through
a process of designating revitalization areas. The purpose for revitalization includes
economic development. The primary purpose of the plan is to meet economic development
goals of the City Council for this area of City that is planned for commercial development
provide a partial property abatement incentive for qualified real estate that is consistent
with the criteria of the approved plan related to new construction of a retail furniture store.
The portion of the Act codified at Section 404.1 of the Iowa Code provides that the City
Council may, by ordinance, designate an area of the city as a revitalization area, specifically
in subsection (4) for economic development.
The following is the Urban Revitalization Plan for the Southeast 5th Street Urban
Revitalization Area. The plan contents are defined by Code of Iowa Section 404.2(2) and
are provided below.
a) Legal Description: SECTION:11 TOWNSHIP:83 RANGE:24 PARCEL AG S1/2 NE
SLIDE 269 PG 5 AMES AND TARGET ADDITION LOTS 2 & 3
b) Existing Valuations:
Address Parcel
Identification
Number
Owner Assessed
Valuation
Land
Assessed
Valuation
Buildings
329 SE 5th Street 0911275100 Furn USA IA
LLC
$504,000 $0
320 South Duff
Avenue
0911210020 Dayton Hudson
Corporation
$4,649,500 $7,581,800
c) Owners and Addresses:
Address Parcel
Identification
Number
Owner Owner Address
329 SE 5th Street 0911275100 Furn USA IA
LLC
140 E Hinks Ln,
Sioux Falls, SD 57104
320 South Duff
Avenue
0911210020 Dayton Hudson
Corporation
Dayton Hudson
Corporation, PO Box
9456 Minneapolis, MN
55440
d) Existing & Proposed Land Use:
Address Existing Zoning Existing
Land Use
Proposed Land Use
329 SE 5th Street Commercial-HOC Vacant Commercial
320 South Duff
Avenue
Commercial-HOC Commercial Commercial
287
URA District Boundaries
e) City Services: City services are already available to the area. No improvement or
expansions of City services are proposed by the City for the area.
f) Applicability of Revitalization: Revitalization shall be applicable only to that
subset of eligible property within the above legal description zoned commercial and
are otherwise Qualified Real Estate for new construction of a building that meets
the Qualifying Eligibility Criteria of this Plan.
288
g) Relocation: The plan does not require the displacement of any persons, and there
will be no relocation benefits provided.
h) Tax Exemption Schedule: The exemption period is for five (5) years per a sliding
scale of abatement of improvement value as Year 1-100%; Year 2-80%; Year 3 -
60%; Year 4- 40 %; Year 5 -20%.
i) Percent Increase in Value Required: The value-added requirement is a fifteen
(15) percent increase in actual value.
j) Federal, State, or Private Grant/Loan Programs for Residential Improvements:
There are no residential improvements proposed.
k) Duration: The Plan shall expire on April 1, 2027. All projects seeking tax
abatement approval consistent with this Plan must be completed by December 31,
2026 and have filed an application with the Planning and Housing Department by
February 1, 2027. Any project approved for tax abatement as being consistent
with this Plan prior to the expiration of the Plan will continue to receive property
tax abatement per the approved exemption schedule in accordance with state law.
Additional Qualifying Criteria
In order to be determined to be Qualified Real Estate the improvements must be in
compliance with these additional Criteria during the life of the tax abatement.
1. A furniture store building of at least 90,000 square feet. For purposes of a meeting
the definition as a furniture store, a minimum 81,000 square feet of the gross floor
area must be used for the display and sale of new furniture, home furnishings and
related items.
2. The building must conform to an approved Site Development Plan, including any
approved landscape plan (reso. #____ , and have received a certificate of occupancy
from the City of Ames prior to December 31, 2026.
3. A building permit must be issued for the project by the City of Ames prior to
December 31, 2025.
289
ITEM #:55
DATE:05-13-25
DEPT:ELEC
SUBJECT:EMERGENCY GENERATOR SYSTEM FOR THE POWER PLANT
COUNCIL ACTION FORM
BACKGROUND:
There are two battery banks within the Power Plant responsible for powering controls systems and
emergency oil pumps for critical systems such as turbine bearings and hydrogen seals on the generators.
The battery banks can provide a limited window of power during a loss of internal generation or grid
power. In the event there is no power for multiple hours, as occurred during the 2020 derecho, the Plant
is at risk of losing the critical controls and emergency oil pumps.
On October 10, 2023, City Council awarded a contract to Farris Engineering of Omaha, Nebraska to
design the emergency generation system for the Power Plant. Originally, it was anticipated that a
stationary generator would be installed at the Power Plant and funding was incorporated into the Capital
Improvements Plan anticipating a stationary generator.
After further investigation it was determined that a portable emergency generator, along with the
installed building system capable of quickly connecting the generator, would better suit the needs
for the Electric Services Department. A portable generator would not only be able to serve the
needs of the Power Plant, but would also have the flexibility to be moved to remote locations to
power other equipment in an emergency. In addition, a portable generator is significantly less
expensive than a stationary generator.
On March 11, 2025, City Council approved preliminary plans and specifications for the Emergency
Generation System for the Power Plant. An Invitation to Bid was advertised on the Current Bid
Opportunities section of the Purchasing webpage and a Legal Notice was published on the websites of a
contractor plan room service with statewide circulation. On April 23, 2025, two bids were received as
shown below.
BIDDER LUMP SUM BID AMOUNT
Engineer's Estimate $450,000
Van Maanen Electric, Inc.
Newton, Iowa $310,670
Price Electric
Des Moines, Iowa $352,820
Staff reviewed the bids and determined the low bid from Van Maanen Electric Inc, of Newton, Iowa, is
acceptable. Funding for this contract is available in the Critical Electric System Generators Capital
Improvements Project, which has a current balance of $1,150,000.
290
ALTERNATIVES:
1. Adopt a motion to:
a. Accept the report of bids
b. Approve final plans and specifications
c. Award a contract to Van Maanen Electric, Inc. of Newton, Iowa, in the amount of $310,670.
2. Award a contract to the other bidder.
3. Reject bids and direct staff to rebid.
CITY MANAGER'S RECOMMENDED ACTION:
Loss of power for an extended period in the Power Plant could lead to damaged equipment and
hazardous situations. A portable emergency generator and building system capable of quickly
connecting the emergency generator allows for the option of continued power to these critical
systems and the ability to prevent these situations. Therefore, it is the recommendation of the City
Manager that the City Council adopt Alternative #1 a-c as stated above.
291
ITEM #:56
DATE:05-13-25
DEPT:PW
SUBJECT:2024/25 ACCESSIBILITY ENHANCEMENT PROGRAM
COUNCIL ACTION FORM
BACKGROUND:
This annual program combines sidewalk and pedestrian ramp improvements with additional
accessibility upgrades at traffic signals and other City-owned facilities. The program provides for
removing and replacing sidewalk intersection crosswalk panels and accessible ramps at locations that
fail to meet the Americans with Disabilities Act (ADA) requirements for truncated dome warning
panels.
This program also includes retrofitting existing signalized traffic control devices with audible and
vibrotactile pushbuttons, as well as upgrading parking stalls to meet current accessibility standards at
any on-street location or in City-owned parking lots.
Where feasible, this program is combined with other roadway, traffic signal replacement, or shared use
path improvement projects for pedestrian ramp reconstruction. This project includes six different
locations, as shown in the attached location map.
Staff have been working with Bolton & Menk of Ames, Iowa, to develop plans and specifications for
the project. On May 7, 2025, bids for the project were received as follows:
Bidder Bid Amount
Engineer's Estimate $84,530.00
TK Concrete, Inc. (low bid)$88,250.00
Caliber Concrete LLC $92,261.36
Con-Struct Inc.$92,940.00
Concrete Professionals $93,086.50
Manatt's Inc.$96,327.25
Jensen Builders LTD $152,891.65
Terry's Quality Concrete $155,355.00
The FY 2024/25 Capital Improvements Plan (CIP) allocates $200,000 ($100,000 in Road Use Tax and
$100,000 in Local Option Sales Tax) to the Accessibility Enhancement Program annually. Several
small projects have been completed utilizing this funding leaving $163,275 ($90,933 in Road Use
Tax and $72,342 in Local Option Sales Tax) available for funding this project. Any leftover
funding will be utilized for future Accessibility Enhancement Program priorities.
292
The table below shows the revenues and anticipated expenses:
Revenues Amount Expenses Amount
Road Use Tax $93,933
Local Option Sales Tax $72,342
Design $23,500
Construction (as bid)$88,250
Contract Administration $15,000
Totals $163,275 $126,750
ALTERNATIVES:
1. Approve final plans and specifications and award a contract to TK Concrete, Inc. of Pella, IA, in
the amount of $88,250.
2. Do not approve this project.
CITY MANAGER'S RECOMMENDED ACTION:
This project will provide improved pedestrian ramps and street crossings for sidewalk and path
users of all abilities at various locations. Therefore, it is the recommendation of the City Manager that
the City Council adopt Alternative No. 1, as described above.
ATTACHMENT(S):
Map.pdf
293
294
To:Mayor and City Council
From:Amelia Schoeneman, Planner
Date:May 13, 2025
Subject:Hearing on Rezoning of and Major Site Development Plan and Preliminary
Plat for 113 North Dakota Avenue (Dakota Townes)Â
Item No. 57
MEMO
The applicant, Luke Jensen, LJREC LLC, has requested to continue the hearing on the
Rezoning of and Major Site Development Plan and Preliminary Plat for 113 North
Dakota Avenue (Dakota Townes) to the May 27, 2025, regular meeting of the Ames City
Council.
City Clerk's Office 515.239.5105 main
515.239.5142 fax
515 Clark Ave. P.O. Box 811
Ames, IA 50010
www.CityofAmes.org
295
To:Mayor & City Council
From:John Dunn, Director of Water & Pollution Control
Date:May 9, 2025
Subject:Second Reading of Ordinance
Item No. 58
MEMO
The ordinance relating to amending Chapter 28 of the Ames Municipal Code Section
28.201 to increase drinking water rates by 3.5% and Section 28.304(3) to increase
sanitary sewer rates by 5.5% for charges to be billed on or after July 1, 2025, is attached
for your review and consideration for second reading.
ATTACHMENT(S):
Ordinance_Water-Sewer_Rates_FY2025-2026.pdf
City Clerk's Office 515.239.5105 main
515.239.5142 fax
515 Clark Ave. P.O. Box 811
Ames, IA 50010
www.CityofAmes.org
296
ORDINANCE NO. __________
AN ORDINANCE TO AMEND THE MUNICIPAL
CODE OF THE CITY OF AMES, IOWA, BY
AMENDING SECTIONS 28.201(1)(2)(3)(4)(5)(7) and (8)
AND 28.304(3) THEREOF, FOR THE PURPOSE OF
AMENDING WATER AND SEWER RATES AND
CHARGES REPEALING ANY AND ALL
ORDINANCES OR PARTS OF ORDINANCES IN
CONFLICT TO THE EXTENT OF SUCH CONFLICT;
AND ESTABLISHING AN EFFECTIVE DATE.
BE IT ENACTED, by the City Council for the City of Ames, Iowa, that:
Section One. The Municipal Code of the City of Ames, Iowa shall be and the same is hereby
amended by amending Sections 28.201(1)(2)(3)(4)(5)(7) and (8)and 28.304(3) as follows:
DIVISION II
WATER SERVICE
Sec. 28.201. WATER RATES AND CHARGES
The rates and charges for water supplied to consumers by the water utility of the city, to be billed on or
after July 1, 2021, 2025 are as follows:
(1)Residential Rates.
***
(b)Rate per billing period.For each monthly billing period a residential rate customer:
(i) shall be charged a minimum charge based on meter size, and in addition
(ii) shall be charged for water usage during the billing periods as follows:
(a) for bills mailed on or between July 1 and October 31 (summer period):
$0.0278 $0.0288 per cubic foot for the first 1000 cubic feet of usage
$0.0490 $0.0508 per cubic foot for the next 1500 cubic feet of usage
$0.0737 $0.0763 per cubic foot for all usage over 2500 cubic feet
(b) for bills mailed on or between November 1 and June 30 (winter period):
$0.0278 $0.0288 per cubic foot
(2)Non-residential (Commercial) Rates
***
(b)Rate per billing period:For each monthly billing period a non-residential customer:
(i) shall be charged a minimum charge based on meter size, and in addition
(ii) shall be charged for water usage during the billing periods as follows:
(a) for bills mailed on or between July 1 and October 31 (summer period):
$0.0364 $0.0376 per cubic foot
(b) for bills mailed on or between November 1 and June 30 (winter period):
$0.0278 $0.0288 per cubic foot
(3)Non-Peaking Industrial Rate.
***
(b)Rate per Billing Period.For each monthly billing period a non-peaking
industrial rate customer:
(i) shall be charged a minimum charge based on meter size, and in addition
(ii) shall be charged for water usage during the billing periods as follows:
(a) for bills mailed on or between July 1 and October 31 (summer period):
$0.0278 $0.0288 per cubic foot
(b) for bills mailed on or between November 1 and June 30 (winter period):
$0.0278 $0.0288 per cubic foot
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(4)Irrigation and Yard Water Service Rate.
***
(b)Rate per Billing Period.For each monthly billing period an irrigation and yard
water rate customer:
(i) shall be charged a minimum charge as described below, and in addition
(ii) shall be charged for water usage during billing periods as follows:
(a) for bills mailed on or between July 1 and October 31 (summer period):
$0.0401 $0.0415 per cubic foot for the first 2000 cubic feet of usage
$0.0737 $0.0763 per cubic foot for the next 3000 cubic feet of usage
$0.1227 $0.1270 per cubic foot for all usage greater than 5000 cubic feet.
(b) for bills mailed on or between November 1 and June 30 (winter period):
$0.0278 $0.0288 per cubic foot
(5)Rural Water Rate.
***
(b)Rate per billing period.For each monthly billing period, a rural water rate
customer:
(i) shall be charged a Rural water minimum charge based on meter size.
(ii) shall be charged for water usage during billing periods as follows:
(a) for bills mailed on or between July 1 and October 31 (summer period):
$0.0461 $0.0477 per cubic foot for the first 2000 cubic feet of usage
$0.0848 $0.0877 per cubic foot for the next 3000 cubic feet of usage
$0.1412 $0.1461 per cubic foot for all usage greater than 5000 cubic feet.
(b) for bills mailed on or between November 1 and June 30 (winter period):
$0.0320 $0.0331per cubic foot for all consumption
***
(7)Minimum charges.For each monthly billing, each customer shall be charged a minimum
monthly charge based on the size of the water meter (s) and/or irrigation meter (s) at each location. The
minimum monthly charge may be prorated, based on a 30-day billing period, for the customer’s initial
and/or final bills, provided that in no case shall the minimum monthly charge be less than six dollars and
thirty-one cents ($6.82) seven dollars and six cents ($7.06).
The minimum monthly charge for each water meter location shall be as follows:
Size of Meter
Residential,
Non-Residential,
Non-Peaking Industrial,
and Irrigation Account Yard Water Accounts Rural Water Accounts
5/8”or 5/8” x 3/4”$14.20 $14.70 $5.38 $5.57 $16.34 $16.91
3/4 inch $28.40 $29.39 $8.35 $8.64 $32.66 $33.80
1 inch $56.81 $58.80 $11.63 $12.04 $65.33 $67.62
1-1/2 inch $113.62 $117.59 $16.04 $16.61 $130.67 $135.24
2 inch $227.23 $235.19 $21.33 $22.08 $261.32 $270.46
2 inch, battery of 2 $440.13 $455.53 --$506.15 $523.86
2 inch, battery of 3 $653.12 $675.97 --$751.09 $777.37
3 inch $454.36 $470.26 $27.74 $28.72 $522.52 $540.81
4 inch $766.70 $793.53 $34.49 $35.70 $881.70 $912.56
6 inch $1,277.82 $1,322.55 $41.31 $42.76 $1,469.50 $1,520.93
8 inch $2,555.64 $2,645.09 $48.13 $49.82 $2,938.99 $3,041.85
10 inch $3,833.46 $3,967.64 $54.55 $56.34 $4,408.48 $4,562.78
298
(8)Multiple dwellings – Mobile home parks.Multiple dwellings, including mobile home parks,
may be serviced from a single water meter. However, there shall be a surcharge added to the water rates
set forth above, to be calculated as follows:
For a 5/8 inch meter serving 2 or more dwelling units..............4.09 $4.23/month/unit
For a ¾ inch meter serving 4 or more dwelling units............... 4.09 $4.23/month/unit
For a 1 inch meter serving 8 or more dwelling units................ 4.09 $4.23 /month/unit
For a 1-1/2 inch meter serving 16 or more dwelling units........ 4.09 $4.23/month/unit
For a 2 inch meter serving 30 or more dwelling units..........122.33 $126.61/month
for the first 30 units plus $6.35 $6.57/month per unit
for each additional unit in excess of 30 units
For a 3 inch or larger meter serving any number of dwelling units 5.62 $5.81/month/unit
For the purposes of this section, a dwelling unit is defined as a self-contained living facility,
(i.e., including kitchen and bath) such as an apartment or a licensed independent mobile home
space.
***
DIVISION III
SEWERS
***
Sec. 28.304. SEWER RATES ESTABLISHED.
***
(3) For each monthly billing on or after July 1, 2024 2025, each customer shall be
charged a minimum monthly charge. The minimum charge for each location shall be thirteen
dollars and one cent seventy-three cents ($13.0173). The minimum monthly charge may be
prorated, based on a 30-day billing period, for the customer’s initial and/or final bills, provided
that in no case shall the prorated minimum monthly charge be less than five dollars and twenty-
seven cents ($5.0027). In addition, for all water metered beginning with the first cubic foot each
month, each user shall pay three dollars and thirty-three fifty-one cents ($3.3351) per 100 cubic
feet.
***
Section Two. All ordinances, or parts of ordinances, in conflict herewith are hereby
repealed to the extent of such conflict, if any.
Section Three. This ordinance shall be in full force and effect from and after its passage
and publication as required by law.
Passed this day of , 2025.
_______________________________________________________________________
Renee Hall, City Clerk John A. Haila, Mayor
299
To:Mayor & City Council
From:Kelly Diekman, Planning Director
Date:May 9, 2025
Subject:Third Reading and adoption of text amendment modifying certain Public
Hearing Notification Requirements
Item No. 59
MEMO
The ordinance relating to Public Hearing Notification Requirements by Amending
Chapters 20 and 29 of Municipal Code is attached for the Council's review and
consideration for third reading and adoption. The third reading was continued from the
February 25, 2025, City Council meeting. Council received a presentation about noticing
requirements at its April 25 meeting and directed staff to place the third reading on the
agenda to decide whether to approve the proposed changes.
ATTACHMENT(S):
Ordinance Modifying Notice Requirements.pdf
City Clerk's Office 515.239.5105 main
515.239.5142 fax
515 Clark Ave. P.O. Box 811
Ames, IA 50010
www.CityofAmes.org
300
ORDINANCE NO.
AN ORDINANCE TO AMEND THE MUNICIPAL CODE OF THE
CITY OF AMES, IOWA, BY AMENDING SECTIONS 20.11,
29.1500(2), 29.1502(4) AND 29.1507(7) THEREOF, FOR THE
PURPOSE OF AMENDING THE NOTICE REQUIREMENTS
FOR CERTAIN PUBLIC HEARINGS; REPEALING ANY AND
ALL ORDINANCES OR PARTS OF ORDINANCES IN
CONFLICT TO THE EXTENT OF SUCH CONFLICT; AND
ESTABLISHING AN EFFECTIVE DATE.
BE IT ENACTED, by the City Council for the City of Ames, Iowa, that:
Section One. The Municipal Code of the City of Ames, Iowa shall be and the same is hereby
amended by enacting amending sections 20.11, 29.1500(2), 29.1502(4) and 29.1507(7) as follows:
“CHAPTER 20 – PLANNING AND ZONING COMMISSION
. . .
Sec. 20.11. ADOPTION OF COMPREHENSIVE PLAN.
(1) Before adopting or amending a comprehensive plan as referred to in the preceding section, at a
regularly scheduled meeting the commission shall hold at least one public hearing thereon, review the
amendment and consider any comments provided by the public. notice of the time and place shall be given
by one publication in a newspaper of general circulation in the city not less than seven (7) days nor more
than twenty (20) days before the date of hearing. The adoption of the plan, part or amendment thereof shall
be by resolution of the commission carried by the affirmative vote of not less than four (4) members of the
commission. When the City Council has referred an amendment to the Commission for its consideration,
the Commission shall act to approve a recommendation within 30 days of when first presented for review.
If there is no recommendation, the item will proceed to City Council for approval.
. . .
CHAPTER 29 – ZONING
. . .
Sec. 29.1500. GENERAL.
. . .
(2) Notices and Hearings.
. . .
(d) Notices. The provisions of this Section describe the various types of notices that are
required for different types of applications. The actual type of notice required for a given application is
specified under the relevant review procedure of this Article. In addition to the specified notices required
by this Article, courtesy notice may be provided for purposes of public awareness and participation.
. . .
(iv) Courtesy Notice. It is the policy of the Ames City Council to encourage public participation
and awareness of proposed actions. From time-to-time courtesy notice may be provided by City staff or an
applicant that is not required by this Article. Courtesy notice is not required by law or this Article and
failure to provide any courtesy notice does not invalidate proceedings. Courtesy notice may include posting
on site, mailed notice to affected owners or residents, online postings or advertisements. An example of a
common courtesy notice is posting notice on site or mailed notice to property owners within 200 feet of a
Major Site Development Plan site.
. . .
301
Sec. 29.1502. SITE DEVELOPMENT PLAN REVIEW.
. . .
(4) Major Site Development Plan Review
. . .
(vi) Planning and Zoning Commission. Commission review shall not be concluded until
consideration is given to comments provided by the public at a public hearing, which may be scheduled
provided as part of the regularly scheduled meeting. Notification of the public hearing meeting shall be
made by mail, publication, and posting in accordance with Sections 29.1500(2)(d)(i), (ii), and (iii) above.
Within 30 days of the hearing reviewing the application, the Planning and Zoning Commission shall submit
the written recommendation to the City Council setting forth the reasons for its recommendation of
acceptance, denial or modification of the application.
(vii) City Council Decision. After the transmittal of the recommendation from the Planning and
Zoning Commission, the City Council shall consider the application at a public hearing conducted as part
of during a regularly scheduled meeting. Notification of the meeting shall be made by mail, publication,
and posting, in accordance with Sections 29.1500(2)(d)(i), (ii), and (iii) above. The City Council must
approve, deny or modify the Major Site Development Plan approval application within 60 days of the public
hearing of its first date of review.
. . .
Sec. 29.1507. ZONING MAP AND TEXT AMENDMENTS.
. . .
(7) Notice.
(a) Map. Notice of a map change shall be made by mail, publication and posting, in accordance
with Sections 29.1500(2)(d)(i), (ii) and (iii) above, except that at least seven (7) days’ notice must be given.
In addition, notice of a map change initiated through a request from the public shall be made by mail and
posting, in accordance with Sections 29.1500(2)(d)(i) and (iii) above. In no case shall the public hearing be
held earlier than the next regularly scheduled City Council meeting following the notice.
. . . .”
Section Two. All ordinances, or parts of ordinances, in conflict herewith are hereby repealed to the extent
of such conflict, if any.
Section Three. This ordinance shall be in full force and effect from and after its passage and publication
as required by law.
Passed this day of , .
_________________________________ _________________________________
Renee Hall, Deputy City Clerk John A. Haila, Mayor
302