HomeMy WebLinkAboutA001 - Council Action Form dated May 13, 2025ITEM #:48
DATE:05-13-25
DEPT:P&R
SUBJECT:PARKS AND RECREATION CAPITAL PROJECTS:
DALEY PARK SPLASH PAD, ADA HAYDEN HERITAGE PARK PATH
REPLACEMENT, AND MAINTENANCE BUILDING EXPANSION
COUNCIL ACTION FORM
BACKGROUND:
Parks and Recreation staff has been working with various consultants for three large projects that have
been included as part of various CIP plans over the last several years. The three projects are: 1) the
Daley Park Splash Pad, 2) Ada Hayden Heritage Park Path Replacement, and 3) the Parks and
Recreation Maintenance Facility Expansion.
These three projects are being presented together as there are projected to be significant savings
in one project and a significant shortfall in another. This information is being shown so that City
Council has an idea of how all three projects can be funded.
At this time, however, Council is only being asked to approve the Plans and Specifications for
each project. Once bids are received, staff will bring recommendations to reallocate funds as
needed.
DALEY PARK SPLASH PAD:
The proposed Daley Park Splash Pad was included as part of the FY 2020/21 Capital Improvement
Plan. The splash pad will include a recirculation system with chlorine and UV disinfection. The play
area will consist of approximately 25 play components with ground sprays, geysers, directional jets, and
a medium sized dump bucket.
The splash pad construction will adhere to the State of Iowa Swimming Pool Code and will be annually
inspected by State inspectors. The City has received notice from the State of Iowa Department of
Inspections and Appeals that a waiver will be granted to not have to provide additional bathroom
fixtures due to the already existing restroom located at Daley Park. However, outdoor showers will be
required to be installed.
Since the splash pad equipment is very specialized, Snyder and Associates, Ankeny, Iowa was hired to
develop a Request for Proposals (RFP) which included the splash pad equipment, mechanical
equipment, and installation. The RFP was sent to qualified splash pad equipment vendors for them to
provide proposals for a cost that is not to exceed $535,000. This approach to purchase equipment is how
the Agility Course Equipment for Carr Park was purchased. Once proposals are received, staff will
evaluate them and bring to Council a recommendation to award a contract.
For most of the remaining items of this project, Snyder was hired to provide engineered specifications
and construction administration. The specifications and drawings include the installation of the water,
sewer, and electric utilities, grading, concrete, benches, outdoor showers, and shade structure necessary
to complete the construction of the splash pad. Not included as part of the specifications, but included
in the total cost of the project, is a building that will house the mechanical equipment. The building will
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be approximately 15' x 15' and potentially may be constructed by City staff.
The engineer's cost estimate for the entire project including the splash pad equipment,
installation, grading, utilities, contingency, site amenities, and bid alternates is $924,424. This
project is expected to be completed by June 1, 2026.
A breakdown of the project components and funding are shown below:
Component Cost Opinion / Funding Amount
Construction Base Bid $ 231,749
Construction Base Bid Contingency (10%)$ 23,175
Alternate #1 - Shade Structure $ 25,000
Alternate #2 - Benches $ 8,000
Splash Pad Equipment and Installation $ 535,000
Mechanical Building $ 75,000
A & E $ 26,500
TOTAL PROJECT COST $ 924,424
FUNDING AVAILABLE $1,349,392
SURPLUS / (SHORTFALL)$ 424,968
ADA HAYDEN HERITAGE PARK PATH REPLACEMENT PROJECT:
WHKS and Co., Ames, Iowa, was hired to develop bid plans and specifications, and assist with
construction administration for the Ada Hayden Heritage Park Path Replacement Project. The project
includes the removal of the ten-foot-wide asphalt path and replacing it with a twelve-foot-wide concrete
path. The existing path will be removed, milled, and put back down to be used as a subbase under the
new concrete. The base bid includes the paths around the north and south lakes as well as the
connection from the main trail to the Harrison Road parking lot. Three alternates are included for
removing and replacing the connector paths leading to Edgewater Circle, Fletcher Blvd, and Stone
Brooke Road.
To assist with providing a safe experience for all users, graphics will be painted on the pavement
indicating that walkers and runners are to use the portion of the path closest to the lake. Wheeled modes
of transportation will be directed to use the portion of the path furthest from the lake. Signage will also
be installed and an education campaign will be launched to help users understand the new protocols.
The aforementioned paths will be closed for the duration of the project; however, staff will emphasize
to the contractor to open one of the completed walking path loops, if possible, even though the entire
project may not be completed.
The engineer's total project cost estimate for the project including consultant fees, a five percent
construction contingency, and all bid alternates is $1,477,805. Available funding for the project is
$1,400,000, which includes $700,000 in the FY 2024/25 CIP and $700,000 in the FY 2025/26 CIP.
The work is set to take place later this summer and fall. A budget breakdown follows:
Component Cost Opinion / Funding Amount
Base Bid $1,234,615
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Base Bid Contingency (5%)$ 61,731
Alternate #1 - Fletcher Connector $ 53,507
Alternate #2 - Stone Brooke Connector $ 23,335
Alternate #3 - Edgewater Connector $ 11,595
Alternate Contingency (5%)$ 4,422
A & E $ 88,600
TOTAL PROJECT COST $1,477,805
FUNDING AVAILABLE $1,400,000
SURPLUS / (SHORTFALL)$ (77,805)
PARKS AND RECREATION MAINTENANCE FACILITY EXPANSION:
The Parks and Recreation Maintenance Facility Expansion Project is designed to consolidate park
maintenance staff and equipment into one location to improve efficiency and effectiveness. SVPA
Architects, Des Moines, Iowa, was hired to provide design services, bidding assistance, and
construction administration. This project includes the following four main components:
1. Renovation of the existing Park Maintenance Building - this includes expanding the
break/training room, upgrading the HVAC system, and creating staff workspaces.
2. Constructing Additional Parking - bringing the Park Maintenance staff together in one location
will require additional parking.
3. Cold Storage Building - this will allow staff to consolidate maintenance equipment and
attachments onto one site and discontinue storing equipment in buildings that are either near the
end of life or are in the flood plain.
4. Relocate the Bulk Water Station - the current location will interfere with the location of the cold
storage building and additional parking. The costs of design and relocation will be paid for
through Water & Pollution Control project savings.
The engineer's cost estimate for the project including architectural services, a five percent
construction contingency, and alternates is $1,326,460 and is detailed below.
Component Cost Opinion / Funding Amount
Base Bid $ 755,650
Base Bid Contingency (5%)$ 37,783
Alternate #1 - Cold Storage Expansion $ 147,605
Alternate #2 - Concrete $ 85,000
Alternate #3 - Door Opener Retrofit $ 15,000
Alternate #4 - Relocate Bulk Water Station $ 118,500
Alternate #5 - 13th Street Sidewalk $ 10,340
Alternate Contingency (5%)$ 18,822
A & E, Survey, Etc.$ 102,760
FFE (Furniture, Fixtures, Equipment)$ 35,000
TOTAL PROJECT COST $1,326,460
FUNDING AVAILABLE $ 897,464
SURPLUS / (SHORTFALL)$ (428,996)
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FUNDING:
Funding for the projects listed above are outlined in the table below.
Project Engineer's Cost
Opinion Available Funding Surplus/Shortfall
Daley Park Splash Pad
Project $ 924,424 $1,349,392 $ 424,968
Ada Hayden Heritage
Park Path Replacement
Project
$1,477,805 $1,400,000 $ (77,805)
Parks and Recreation
Maintenance Expansion $1,326,460 $ 897,464 $ (428,996)
TOTAL FOR ALL 3
PROJECTS $3,728,689 $3,646,856 $ (81,833)
As indicated in the above table, there is an estimated shortfall of $81,833 to complete all three
projects which includes ten alternates (with contingency) totaling $521,126. If bids come in
according to the cost opinions, staff could recommend not awarding some of the alternates to
cover the shortfall. A second option would be to utilize savings from other completed projects. A
third option would be to use funds from the Park Development Fund or the Geitel Winakor
Donation Fund to cover any shortfall. As mentioned previously, staff will bring final
recommendations regarding funding once bids are received.
ALTERNATIVES:
1. The City Council can:
a. Approve Preliminary Plans and Specifications for the Daley Park Splash Pad Project, setting June
11, 2025, as the bid due date and June 24, 2025, as the date of Public Hearing;
b. Approve Preliminary Plans and Specifications for the Ada Hayden Heritage Park Path
Replacement Project, setting June 11, 2025, as the bid due date and June 24, 2025, as the date of
Public Hearing;
c. Approve Preliminary Plans and Specifications for the Parks and Recreation Maintenance
Expansion Project, setting June 11, 2025, as the bid due date and June 24, 2025, as the date of
Public Hearing.
2. Do not approve preliminary plans and specifications for any, or all, of three projects.
3. Refer back to staff.
CITY MANAGER'S RECOMMENDED ACTION:
The Daley Park Splash Pad, Ada Hayden Heritage Park Path Replacement, and the Parks and
Recreation Maintenance Expansion Projects have been planned for quite some time.
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The Splash Pad is an amenity that has been desired in the community for many years and it will be
located in west Ames, where there currently is a deficiency of large park amenities, especially aquatic
activities. The residents in west Ames are excited about the addition of the splash pad, which will be a
staple for many years.
The path replacement at Ada Hayden Heritage Park is necessary as the current path is at the end of its
useful life. Also, increasing the width of the path from ten feet to twelve feet and using concrete instead
of asphalt will decrease annual maintenance costs as well as increase user safety. During construction,
the integrity of the lake, native plants, and other organisms will be protected to ensure continued
viability.
Lastly, the Parks and Recreation Maintenance Expansion project will add needed storage space and will
house the maintenance staff operations at one facility that will improve efficiency and effectiveness of
the staff and department.
Therefore, it is the City Manager's recommendation that City Council approve Alternative #1, as
described above.
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