HomeMy WebLinkAboutA001 - Council Action Form dated May 13, 2025ITEM #:38
DATE:05-13-25
DEPT:PW
SUBJECT:2023/24 SEAL COAT STREET PAVEMENT IMPROVEMENTS
COUNCIL ACTION FORM
BACKGROUND:
This project was located on E 16th Street (Duff Avenue to Maxwell Avenue), Glendale Avenue (E
13th Street to E 16th Street), Quebec Street (Arizona Avenue to 4101 Quebec Street), and Quebec
Circle. The scope of the project included street reconstruction and the installation of new 8-inch
water main and water services on Glendale Avenue.
On January 23, 2024, the City Council awarded the 2023/24 Seal Coat Street Pavement Improvements
project to Manatt's, Inc., of Ames, IA, in the amount of $1,828,001.36.
Four change orders were processed in accordance with purchasing policy:
Change Order No. 1, in the amount of $2,100, was approved by staff and included modifications
to existing storm sewer pipe.
Change Order No. 2, in the amount of $3,300, was approved by staff and included a bid item for
the work that was omitted in the original bid letting.
Change Order No. 3, in the amount of $14,042.93, was approved by staff and reflects the final
measured quantities in the field at the end of construction including increases due to utility
service connections.
Change Order No. 4, in the amount of $29,800, was approved by the City Manager. This change
order included the replacement of a section of sanitary sewer service extending to the edge of the
City right of way that was damaged due to the location of new water main and water services.
Construction was completed in the amount of $1,877,244.29. Engineering and contract
administration expenses were $400,000 bringing the overall project cost to $2,277,244.29
Revenue and expenses associated with this project are estimated as follows:
Funding Source Revenue Expenses
2023/23 Seal Coat Program $1,750,000
2024/25 Neighborhood Curb Program $ 300,000
2023/24 Water System Improvements Program $ 373,315
Sanitary Sewer Improvements Program $ 184,224
Seal Coat Street Pavement Improvements (as bid) $1,828,001.36
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Change Orders No. 1-4
Completed Construction Cost
$ 49,242.93
$1,877,224.29
Engineering/Administration $
400,000.00
$2,607,539.00 $2,277,244.29
Remaining funding from this project will be utilized for other street improvements priorities.
ALTERNATIVES:
1. Accept the 2023/24 Seal Coat Pavement Improvements as completed by Manatt's, Inc., of Ames,
IA, in the amount of $1,877,244.29.
2. Direct staff to pursue modifications to the project.
CITY MANAGER'S RECOMMENDED ACTION:
This project has been completed in accordance with the approved plans and specifications.
Therefore, it is the recommendation of the City Manager that the City Council adopt Alternative No. 1,
as noted above.
ATTACHMENT(S):
Certification Letter 2023-24 Seal Coat Street Pavement Improvements.pdf
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Smart Choice
Public Works Department 515.239.5160 main 515 Clark Ave. P.O. Box 811
515.239.5404 fax Ames, IA 50010
www.CityofAmes.org
May 8, 2025
Honorable Mayor and Council Members
City of Ames
Ames, Iowa 50010
Dear Mayor and Council Members:
I hereby certify the 2023/24 Seal Coat Street Pavement Improvements project was completed
in an acceptable manner by Manatt’s, Inc., of Ames, Iowa, in the amount of $1,877,244.29 and
was inspected by the Public Works Department of the City of Ames, Iowa.
Sincerely,
Justin A. Clausen, PE, CPWP-M
Interim Public Works Director
JAC/lbc
cc: City Clerk, Finance, Contractor, Administrative Services, Project File
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